Backup Documents 01/25/2011 Item #16F3
16F 3
MEMORANDUM
Date:
February 8,2011
To:
Lyn Wood, Contract Specialist
Purchasing Department
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Contract #07-4175 Change Order #2
Production of the "Journey through Paradise" Promotion
Contractors: Communications Consultants, Inc. d/b/a
BCF of Florida, Inc.
Attached are two original copies of the document referenced above, (Item #16F3)
approved by the Board of County Commissioners on January 25, 2011.
The third original copy will be held on file in the Minutes and Record's Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachments (2)
EXECUTIVE SUMMARY
fJ.qf) 6 F 3
/0 r3
Recommendation to approve and authorize the Chairman to sign Change
Order #2 for Communications Consultants, Inc. d/b/a BCF of Florida, Inc.
Contract 07-4175 in the amount of $25,000 for a new Public Relations
project to develop and produce the "Journey Through Paradise"
promotion.
OBJECTIVE: To approve a Change Order in the amount of $25,000 for a new
Public Relations promotion entitled "Journey Through Paradise."
CONSIDERATIONS: As part of the Board action on December 14, 2010
(Agenda Item 17C), a portion of the funds transferred from Beach Park Facilities
Fund 183 to Tourism Advertising and Promotion Fund 184, $50,000 was
earmarked for use on additional Public Relations projects. The use of these
funds will be for a new promotion entitled "Journey Through Paradise" that will
follow famed photographer Alan Maltz through the process of photographing
Collier County from an art perspective. A new website will be created to follow
this journey and promote all aspects of Collier County. This project was not
. originally included in BCF's scope of work for 2011 due to budgetary constraints.
FISCAL IMPACT: $1 million of Tourist Development Taxes has been transferred
from Fund 183 (Beach Park Facilities) to Fund 184 (Advertising & Promotion)
and $25,000 of that total is earmarked for Public Relations projects and the
specific use will be the "Journey Through Paradise" website promotion.
LEGAL CONSIDERATION: This item has been reviewed by the County
Attorney's Office, requires simple majority vote, and is legally sufficient for Board
action. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth
Management Plan as a result of this action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council
voted 8-1 at the July 26,2010 meeting to approve the transfer of $1 million from
Beach Park Facilities Fund 183 to Tourism Promotion Fund 184 to include
funding for this project.
RECOMMENDATION: That the Board of County Commissioners approves and
authorizes the Chairman to sign Change Order #2 to Contract 07-4175 with
Communications Consultants, Inc. d/b/a BCF of Florida, Inc. in the amount of
$25,000 for a new public relations project to develop and produce the "Journey
Through Paradise" promotion.
SUBMITTED BY: Jack Wert, Tourism Director
ITEM NO.: 1 \ - V~C.- a e;1. 0-
FILE NO.:
DATE RECEIVED:
16F 3
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Purchasing D~~~k~~jtY -4TTORNEv
3327 Tamiami T. rail .E. ast t
Naples, Flor~! ~4J,1~ .9 ~ ',' II. (l S J) L.>
Telephone: f-289~ 2S2~@1- hl1 I I . "';r V
FAX: (239) 252-6593
Email: LynWood@collierqov.net [) \.A?
WWWCOllieroOV1ur~~ & ~ ~ Y' '
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cJt,...County
AdministJative ServicBs Division
Purchasing
ROUTED TO:
DO NOT WRITE ABOVE THIS LINE
Request for Legal Services
bLu:J.-I,
Date:
February 1, 2011
/'
Colleen Greene
County Attorney's Office
5J1
To:
From:
LynM. Wood, C.P"M, Contract Specialist
d<<
Re:
Solicitation # 07-4175 CO#2 "Public Relations Project to Develop and Produce the Journey
Through Paradise Promotion"
Contractor: Communications Consultants, Inc. d/b/a BCF of Florida, Inc.
BACKGROUND OF REQUEST:
T~S cont~ct was approved by the Bee on January 25, 2011, agenda item 16.F.3 . \
This item has not been previously submitted.
ACTION REQUESTED:
Contract Change Order review and approval.
OTHER COMMENTS:
Please forward to BCC for signature after approval. If there are any questions concerning the document,
please contact me at the telephone number or email address above. Purchasing would appreciate
notification when the documents exit your office.
C:
Jack Wert, Tourism
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G/Acquisitions/AgentF ormsandLetters/RiskMgmtReviewoflnsurance4/15/201 0/16/09
16F 3
CHANGE ORDER
"
. - CHANGE ORDER NO.
2
CONTRACT NO. 07-4175
BCC Date: 11/27/07
Agenda Item: _16F2
TO: Communications Consultants, Inc.
d/b/a BCF of Florida, Inc.
240 Business Park Drive
Virginia Beach, V A 23462
DATE:
12/29/10
PROJECT NAME: Tourism Public Relations Assistance
Under our AGREEMENT dated 11/27 , 2007_.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: see attached scope
FOR THE Additive Sum of: _Twenty five thousand dollars ($ 25.000
).
Original Agreement Amount
$
140.000
Sum of Previous Changes
$
14.000
This Change Order adds
$
25.000
Present Agreement Amount
$
179.000
The time for completion shall be (increase or decrease) by _ n/a _ calendar days due to this Change
Order. Accordingly, the Contract Time is now () calendar days. The substantial
completion date is and the final completion date is . Your acceptance of this
Change Order shall constitute a modification to our Agreement and will be performed subject to all the same
terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all
claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and
delay costs.
Accepted:
J 0. v). :J5"
,201L.
DEPARTMENT DIRECTOR
ultants, Inc. dba BCF of Florida, Inc.
BY~<./.I' M
J ac rt, Director""
CONTRACT SPECIALIST
By: ~~ 211 't()~
ood
Contract 07-4175 Collier County Tourism Public
Relations Assistance
Change Order 2
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and Le'" Sufficiency:
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Print Name: SCOTT R. TEACH
~County Attorney
Deputy
Contract 07-4175 Collier County Tourism Public 2
Relations Assistance
Change Order 2
16F 31
OWNER:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY: Fred~C~~
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