Backup Documents 01/25/2011 Item #16E3
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 E 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink papcr. Attach to original documcnt. Original documcnts should bc hand dclivered to the Board Officc. Thc complctcd routing slip and original
documents arc to bc forwardcd to thc Board Ol1ice only after thc Board ha'i taken action on thc itcm.)
ROUTING SLIP
Compfetc routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion ofthe Chairman's si nature, draw a line throu h routin lines #1 throu h #4, com lete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
1.
2.
3.
4.
5. Ian Mitchell, BCC Office
Supervisor
6. Minutes and Records
Board of County Commissioners
(The primary contact is the holder ofthe original document pending BCC approval. Normally the primary contact is the person who crcated/prepared the executive
summary. Primary contact information is needed in the event one ofthe addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Brittney Mahon
Contact
Agenda Date Item was January 25, 20 II
A roved b the BCC
Type of Document
Attached
Clerk of Court's Office
PRIMARY CONT ACT INFORMATION
Phone Number
Agenda Item Number
Resolution
Number of Original
Documents Attached
252-8068
16E3
Yes
(Initial)
N/A (Not
A licable)
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is
a ro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final ne otiated contract date whichever is a licabte.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si nature and initials are required.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
The document was approved by the BCC on (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Count Attorne 's Office has reviewed the chan es, if a licable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
2.
3.
4.
5.
6.
16E 3
MEMORANDUM
Date:
January 26, 2011
To:
Brittney Mahon, Analyst
Human Resources Department
From:
Ann J ennej 000, Deputy Clerk
Minutes & Records Department
Re:
Resolution 2011-15: Authorizing the acceptance
of vendor rebates from employee book fairs
Attached for your records is a copy of the document referenced above,
(Item #16E3) adopted by the Board of County Commissioners January 25, 2011.
If you have any questions, please feel free to contact me at 252-8406.
Thank you.
Attachment
16E3
RESOLUTION NO. 2011-...l.L
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY DECLARING A PUBLIC PURPOSE FOR THE
RECEIPT AND ACCEPTANCE OF A REBATE BASED ON COLLIER
COUNTY'S PARTICIPATION IN BOOK FAIRS.
WHEREAS, the Board of County Commissioners of Collier County finds there is a
compelling public purpose for Human Resources to host special events to benefit employees and
promote employee retention;
WHEREAS, the Board finds there is a valid public purpose for the Human Resources
Department to host Book Fairs for the benefit of its employees;
WHEREAS, the Board finds that there is a compelling public purpose to receive and
accept a donation in the form of a rebate from vendors such as Books Are Fun or other such
vendors that offer rebates based on the County employees' participation in Book Fairs;
WHEREAS, the Board finds that the rebate-donation shall be placed into the agency's
General Fund;
WHEREAS, the Board authorizes accepting such monetary donations and to spend the
donations in a manner consistent with any valid public purpose; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the Board hereby declares that
there is a public purpose to host Book Fairs, to receive rebate-donations from Books Are Fun or
other such vendors offering Book Fair programs, and to spend said donations in a manner
consistent with any valid public purpose.
16E3
PASSED AND DUL Y ADOPTED by the Board of County Commissioners of Collier
County, Florida, this 25th day of January, 2011.
ATTEST.: . \!,J~f?D
DWl$!ffj: ftR~; ~LERK
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Scott R. Teach, Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIE~OUNTY, FLORIDA
B W~
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FRED W. COYLE, CHAI
Item # ..ID
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