Agenda 09/25/2018 Item #16D 809/25/2018
EXECUTIVE SUMMARY
Recommendation to approve First Amendment to Agreement #18-7243-NS between the Board of
County Commissioners and the Collier County Sheriff for seasonal traffic management services
adjacent to the entrance to Delnor-Wiggins State Park and approve the reimbursement for the law
enforcement services through the duration of the Agreement with an anticipated annual spend not
to exceed $70,000 per fiscal year.
OBJECTIVE: To manage traffic during season adjacent to the entrance to Delnor-Wiggins State Park.
CONSIDERATIONS: On November 14, 2017 (Agenda Item #16D21), the Board of County
Commissioners approved Agreement #18-7243-NS with the Collier County Sheriff’s Office (CCSO) for
the reimbursement of costs for law enforcement services provided to control the intersection of Gulf
Shore Drive and Bluebill Avenue during the height of tourist season. The initial approval was for the
reimbursement of detail costs of $57,517.20 from December 2017 through September 2018.
The Amendment changes are as follows;
1. Renewal of the Agreement for one (1) additional year period beginning on November 29, 2018
and ending November 28, 2019.
2. Include Exhibit B-1 December 2018 to September 2019 Holiday Schedule and Total Detail Cost
Breakdown.
This procurement was eligible for exemption from the Competitive Process pursuant to Section 8.1 of the
Procurement Ordinance 2017-08, in which purchases from another government agency or non-profit
organization authorized to do business in the State of Florida are a category of procurements which are
eligible for exemption to the competitive process based upon the lack of available competition and the
determination that such an exemption is in the best interest of the County. The approved exemption form
is attached.
In addition, staff requests approval to reimburse CCSO for law enforcement services (detail costs)
provided for each year the Agreement is in effect with an anticipated annual spend not to exceed $70,000.
FISCAL IMPACT: Anticipated spend for the services under this Agreement is not to exceed $70,000
per fiscal year period and is available in the Parks and Recreation General Fund (001) operating budget.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority vote
for approval. -CMG
RECOMMENDATION: To approve First Amendment to Agreement #18-7243-NS and approve the
reimbursement for the law enforcement services provided through the duration of the Agreement with an
anticipated annual spend not to exceed $70,000 per fiscal year.
Prepared By: Matthew Catoe, Operations Analyst, Parks and Recreation Division
ATTACHMENT(S)
1. 18-7243-NSCCSO_Agreement (PDF)
2. (linked) First Amendment #18-7243_CAO (PDF)
3. Exemption 058 - CCSO (Delnor-Wiggins) (PDF)
16.D.8
Packet Pg. 1756
09/25/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Doc ID: 6571
Item Summary: Recommendation to approve First Amendment to Agreement #18-7243-NS
between the Board of County Commissioners and the Collier County Sheriff for seasonal traffic
management services adjacent to the entrance to Delnor-Wiggins State Park and approve the
reimbursement for the law enforcement services through the duration of the Agreement with an
anticipated annual spend not to exceed $70,000 per fiscal year.
Meeting Date: 09/25/2018
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
08/30/2018 8:52 AM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
08/30/2018 8:52 AM
Approved By:
Review:
Procurement Services Ted Coyman Additional Reviewer Completed 09/13/2018 5:36 PM
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 09/14/2018 8:04 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 09/14/2018 8:20 AM
Parks & Recreation Barry Williams Additional Reviewer Completed 09/17/2018 8:20 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 09/17/2018 8:28 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 09/13/2018 10:59 AM
Public Services Department Joshua Hammond Additional Reviewer Completed 09/13/2018 11:12 AM
Procurement Services Todd Henry Additional Reviewer Skipped 09/13/2018 1:00 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 09/17/2018 8:39 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/17/2018 9:46 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/17/2018 9:55 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/17/2018 1:26 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 09/17/2018 2:35 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 09/17/2018 3:03 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/25/2018 9:00 AM
16.D.8
Packet Pg. 1757
16.D.8.a
Packet Pg. 1758 Attachment: 18-7243-NSCCSO_Agreement (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement services)
16.D.8.a
Packet Pg. 1759 Attachment: 18-7243-NSCCSO_Agreement (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement services)
16.D.8.a
Packet Pg. 1760 Attachment: 18-7243-NSCCSO_Agreement (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement services)
16.D.8.a
Packet Pg. 1761 Attachment: 18-7243-NSCCSO_Agreement (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement services)
16.D.8.a
Packet Pg. 1762 Attachment: 18-7243-NSCCSO_Agreement (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement services)
16.D.8.a
Packet Pg. 1763 Attachment: 18-7243-NSCCSO_Agreement (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement services)
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Requester Name: Vendor Name:
Division: Item / Service:
Budget Year: Anticipated Cost per Fiscal Year:
One time purchase:Multiple Purchases:Requested Date Range: _______________________
1. Government Agency/Non-
Profit
2. Registrations/dues/
training
3. Subscriptions/periodicals/
printed materials
4. Advertisements
5. Utility services – subject
to government control
6. Education/academic
programs/trainers, speakers
7. Legal services 8. Purchases required by
grants/gifts
9.Compatibility/proprietary
with current systems
10. Shop estimates on
disassembled equipment
11. Personnel/recruitment
services
2. Works of art for public
display
13. Direct purchases 14. Financial instruments 15. Entertainment services
for County sponsored events
16. Management studies as
directed by County Manager
17. Resolution/BCC direction (Indicate resolution number and approval date):
Description of Purchase:Enter a description of the item(s) items that will be purchased under this exemption.
Purpose:Describe in detail, the purpose of the requested item(s).
Requested by: Signature: Date:
Division Director: Signature: Date:
Procurement Strategist: Signature: Date:
Procurement Director: Signature: Date:
For Procurement Use Only:
One time approval One year approval Multi-Year Approval:Start ____________ End ____________
Exemptions from the Competitive Process
Matt Catoe Collier County Sheriff's Office
Parks and Recreation
Delnor-Wiggins State Park for Intersection Control
FY18-FY20 $70,000
10/1/2017-9/30/2020
Law Enforcement Services
To provide for and enhance the safety of the public attending the park, it is the desire of the Parks and Recreation Division to enter into an
agreement with the Collier County Sheriff’s Office, to provide professional law enforcement services and Intersection Control at Delnor-Wiggins
State Park.
Matt Catoe
Matt Catoe Digitally signed by Matt Catoe
Date: 2017.10.03 08:14:56
-04'00'10/3/2017
Barry Williams
Barry Williams Digitally signed by Barry Williams
Date: 2017.10.10 10:55:26 -04'00'10/10/17
Adam Northrup
cn=adamnorthrup@collierg
ov.net
'00'04- 09:54:45 2017.10.11
Edward F. Coyman Jr.
tedcoyman@collier
gov.net
Digitally signed by
tedcoyman@colliergov.net
DN: cn=tedcoyman@colliergov.net
Date: 2017.10.12 14:02:52 -04'00'
10/01/2017 9/30/2020
16.D.8.c
Packet Pg. 1764 Attachment: Exemption 058 - CCSO (Delnor-Wiggins) (6571 : Amendment 1 to Collier County Sheriff’s Office agreement for law enforcement
FIRST AMENDMENT TO AGREEMENT
#18-7243
DELNOR-WIGGINS STATE PARK INTERSECTION DETAIL
THIS AMENDMENT, made and entered into on this day of
2018, by and between Collier County Sheriffs Office, KEVIN RAMBOSK, SHERIFF of Collier
County, (the "CCSO") and Collier County Board of County Commissioners, c/o Parks and
Recreation Division, a political subdivision of the State of Florida, (the "County"):
WHEREAS, on November 14, 2017 (Agenda Item 16.D.21), the County entered into an
Agreement with CCSO for law enforcement services providing for intersection control outside Delnor-
Wiggins State Park during peak times during the year with an anticipated cost of $70,000 per fiscal
year;
WHEREAS, the parties desire to amend the agreement as follows: 1) renew agreement for
one additional year beginning on Agreement end date of November 29, 2018 through November 28,
2019; and 2) incorporate Exhibit B-1 providing updated Holiday Schedule and Total Detail Cost
Breakdown for the period of December 2018 to September 2019 with an anticipated cost of
$56,369.70.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The Agreement is hereby renewed for an additional year from Agreement end date of
November 29, 2018 through November 28, 2019;
2. Exhibit B-1 is hereby incorporated into this Agreement; and
3. Except as modified by this Amendment, all other terms and conditions of the Agreement shall
remain in full force and effect.
SIGNATURE PAGE TO FOLLOW
"Remainder of this page left blank intentionally"
[18 -PRC -03689/1430917/1] Page 1 of OCNO
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Amendment on the date and year first written above.
ATTEST:
Crystal K. Kinzel, Clerk
Iam
Dated:
(SEAL)
CCSO Witnesses:
First Witness
TType/print witness name
Second Witness
TType/print witness name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Andy Solis, Chairman
CCSO:
COLLIER COUNTY SHERIFF'S OFFICE
Kevin Rambosk, Sheriff
Approved as to Form and Legality:
C-4'i��)sistant County Attorney
CAO
[ 18 -PRC -03689/1430917/1 ] Page 2 of 3
EXHIBIT B-1
December 2018 to September 2019
HOLIDAY SCHEDULE AND TOTAL DETAIL COST BREAKDOWN
For the purpose above, the Sheriff shall provide to the CONTRACTOR a detail at Delnor-Wiggins
State Park consisting of two (2) deputies on the below listed dates to cover the time of peak public
safety concerns. One deputy from 9:00am to 1:00pm (4 hours) and one deputy from 10:00am to
3:00pm (5 hours) for a total of 9 hours per detail shift:
December 22-25, 2018 = 4 total days of which 2 days are holidays (Christmas Eve/Day).
December 28, 2018 - April 22, 2019 (every day of the week) = 116 total days of which 4 days are
holidays (New Year's Eve/Day, Good Friday and Easter).
April 27 - June 30, 2019 (every Saturday and Sunday) = 20 total days of which 2 days are
holidays (Mother's Day and Father's Day).
May 27, 2019 (Monday of Memorial Day weekend) = 1 total day/holiday
July 4, 2019 (Independence Day) = 1 total day/holiday
August 31 — September 2, 2019 = 3 total days
145 total detail days x 9 hours/day = 1305 hours; of which 10 days/90 hours are holidays.
Every effort will be made to accommodate all detail requests; however, deputy availability
cannot be guaranteed.
CCSO Finance Department will mail out a bi-weekly invoice for detail services during the billing
time frame. Total Detail Cost is anticipated to be $56,369.70 for the December 2018 -September
2019 details as outlined in paragraph 1. Cost breakdown is 135 days x 9 hours a day x $42.50
regular rate per hour = $51,637.50 plus 10 days x 9 hours a day x $52.58 holiday rate per hour =
$4,732.20. This projected cost does not include additional time if a high volume of guests requires
deputies to remain beyond the scheduled detail hours as requested by park staff.
CAO
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