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Backup Documents 09/11/2018 Item #16K4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP K TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 4 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed rooting slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing_lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office l' r�NbQ\ 4. BCC Office Board of County S d Commissioners v��Cs�/ czkV&c 5. Minutes and Records Clerk of Court's Office Cti PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Jeffrey A.Klatzkow/County Attorney Phone Number 252-8400 Contact/ Department Agenda Date Item was 9/11/18 Agenda Item Number Approved by the BCC Type of Document Addendum No.2 to Agreement Number of Original 1 Attached VeNts'ImcceS►e,_,, Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? - �•,.. 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. JAK 4. All handwritten strike-through and revisions have been initialed by the County Attorney's - Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip - should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain INA,. time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/11/8 (enter date)and all changes JAK N/A is not made during the meeting have been incorporated in the attached document. The - an option for County Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by th- JAK is not BCC,all changes directed by the BCC have been made,and the document is ready ft, th; `--_an option for '�` Chairman's signature. his line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16KM u n lc°d e4 CONNECTING YOU &YOUR COMMUNITY ADDENDUM NO. 2 TO RECODIFICATION AGREEMENT OF SEPTEMBER 22, 1992 August 22, 2018 Ms. Deborah Allen Legal Office Administrator County of Collier 3299 Tamiami Trail East Suite 800 Naples, FL 34112 Via email: DebbieAllen(c7r colliergov.net Ms. Allen: On September 22, 1992, an Agreement was executed between the County of Collier, Florida and Municipal Code Corporation (Municode) for the recodification of the County's ordinances. On September 21, 2004 Addendum No 1 to the 1992 Agreement was executed to include the publication of the County's Land Development Code (LDC) to the professional codification services provided by Municode. The purpose of this Addendum (No. 2) to the Recodification Agreement of September 22, 1992 is to revise the contract pricing to include Municode's annual Administrative Support Fee of$500, which was introduced in 2017 for the reasons outlined in the notification letter on the following pages. This fee represents our first overall price increase in over 12 years and is invoiced annually each June, beginning in June of 2018. Please note that although the County retains separate accounts for the Code of Ordinances and the LDC, this annual fee is applied to the Code of Ordinances account only. Furthermore, although the fee was originally invoiced to all Municode clients in October of 2017, as stated on the notification letter, the ASF fee was waived for the County in 2017. All other provisions and prices remain as currently established. If this Addendum is agreeable to the County, kindly return a signed copy via email. If you have any questions or need additio . .11 . 11_ p •[-_ _let us know. Item# -1 Sincerely, Date Date 011 —��( Steffanie Rasmussen Recd v Vice President of Client Services 800-2. -2633 ext. 1148 ' • Attest: ,L. ,.:7+_'' IL ount •f C• e Florid / CRYS-TAL K. KI,NZEL, CLERK NOW r Signature: L • A. A A .' 4•.:': Deputy � ► oo\•s A e t as to art's Printed Name/Title: ♦ _. Approve. <- fj�,"" -m and tgatity Date: C,\.\\V`t• Jeffrey A. KI'zk iw, County Attorney 1 i6K4 ��' Government Websites � Codification Services Connecting you and your citizens ' Electronic Payments P.0.Box 2235 Tallahassee,FL 32316 toll free 800.262,2633 fax 850 575.8852 wNwwmunicade,corn in#'o,@municode.com April 3,2017 Mr.Jeffrey Klatzkow 3299 Tamiami Trail East Naples, FL 34112 Dear Mr. Klatzkow, Municode has been serving municipalities across the country for over 66 years. We consider this a profound responsibility and are honored that you allow us to be your codifier. Over the years,we have striven to provide you with the highest possible value for the money you pay us,while also reinvesting in our people and technology,and supporting our local government clients'professional organizations. Our customers recognize us as innovators in the marketplace. For instance,we were among the first to: • provide a truly responsive mobile website,integrated with a search engine(MunicodeNEXT); • provide access to archived copies of the Code(CodeBank); • show changes between versions of the on-line Code using strike-through and highlighting (CodeBank Compare); • store ordinances in their enacted form along with the Code,increasing transparency (OrdBank); • link amending ordinances to the affected Code section(OrdLink); • offer email notification when your Code is amended(eNotify); • allow global searching across 3,600+Codes(MuniPRO);and • provide a unified search across your code of ordinances and your official municipal website (MunicodeWEB). The purpose of this letter is twofold:to thank you for allowing us to serve you,and to communicate our first price increase in 12 years. First,thank you! We truly appreciate your friendship,your loyalty,and your business. We also appreciate the trust you place in us as your official codifier. Our goal is to make your department look good in the eyes of your citizens and the elected officials and hopefully make your job and your life easier at the same time! Second,after over 12 years absorbing the increased costs of doing business,we must raise prices. We work hard to hold down the cost of doing business with us by taking advantage of technological efficiencies and an excellent training program. 2 16K4 This decision was made after considerable deliberation.To continue providing you with state of the art services,we have invested heavily in technology;we have hired and trained talented editors, proofreaders,and attorneys;we have established remote disaster recovery and data replication capabilities;we have increased our internet bandwidth and we have placed regional representatives where they can best serve your needs. However,while we have accomplished much,our overall expenses have increased nearly 50°%0 over the last 12 years. We are committed to providing the highest level of service at a fair value and this price increase will enable us to continue innovating and responding to your needs. As our partner,you deserve the very best and we are committed to conservatively and prudently investing in our shared future. While we can't,and won't, pass on the entirety of the increased costs we have been absorbing,we are adding an annual administrative support fee of$500.00 to your invoice,effective October, 2017. We understand the budgetary impact of this fee,thus the rate is guaranteed not to increase for the next 3 years. What will this fee enable us to accomplish? It will enable us to offset a small portion of the costs that we have absorbed over the years. It will enable us to continue providing top-notch health care for our employees,competitive salaries, retirement plans and ongoing educational opportunities.As you know,fantastic employees are the key to success for any business or governmental organization. We fundamentally believe that a motivated and well-trained work-force is one of the best ways that we can ensure that our service to you and your citizens is second to none. We plan to offer the numerous products currently on our development roadmap to you at little or no additional charge; and the administrative support fee will nat increase for three years. We hope you agree that this will only enhance the value of your partnership with us. Again,thank you for your continued support and for the trust you have placed in us. It is our honor and privilege to serve you and your citizens. Sincerely, • iirs,wirer"Fa,- W. Eric Grant President 3 • 16K•• 4 SEPTEMBER 22, 1992 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this .;,. day of G, 1992, by and between the MUNICIPAL CODE CORPORATION, corporation duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCC, and COLLIER COUNTY, FLORIDA, a political subdivision duly organized and existing under laws of the State of Florida, hereinafter referred to as the County. WITNESSETH: That MCC shall codify the County's material in accord with the terms and conditions of the County's Request for Proposal 192-1913 and MCC's Proposal, dated July 23, 1992, attached hereto and incorporated herein by reference. It is expressly agreed by the parties hereto that the terms and conditions of said proposal shall have the same effect as if set out at length in this Agreement, with no exceptions or additions. IN TESTIMONY WHEREOF, MCC has caused this. Agreement to be executed by its authorized officers and the affixing of its corporate seal, and the County has caused this Agreement to be executed this day and year first written above. ATTEST: MUNI PAL 'ODE Li`^-' CORPORA, •N C_-U BY VGA A Willia:d'J. Carr11, Jr. A LAWT•N LANGF•`• r .<`;Vd.We •P esident of Codes Presi• ' .."f (Qprporaae Seal) ±{ - .0\0' BOARD OF COUNTY COMMISSIONERS • "�.,.GILES, Clerk COL IER CUNTY, FLORIDA BY: I ` a u • ;y • ' �� MICHAEL .J VOLPE, Chairman • . 'Approved as:14a' form and 'legal sufficien 'ryDavi.d C1'Wei•e,' Assistant County A torney 9 BOOK 1100 Pas[ 92 V 16K4 SEPTEMBER 22, 1992 )k.T t " RFP #92-1913 Law and Ordinance Codification for Collier County, Florida July 23, 1992 Municipal Code Corporation BOOK KO PArr 93 1 6 K 4 SEPTEMBER 22, 1992 .ti • TABLE OF CONTENTS PROPOSAL Page No. Section 1, General Information 1 Section 2, Subject Matter to be Codified 5 • Section 3, Specialized Nature of Work 6 Section 4, Editorial Procedures 6 Section 5, Publication Specifications 10 Section 6, Magnetic Media 11 Section 7, Disposition List 11 Section 8, Code Adoption 12 Section 9, Index 12 Section 10, Responsibility of Publisher 12 Section 11, Performance Schedules 12 Section 12, Shipping and Handling 13 ' Section 13, Payment Procedures 13 Section 14, Looseleaf Supplement Service 14 Section 15, Distribution and Storage Services 16 Section 16, Sample Ordinance Service 16 Proposers Qualifications Form 17 Evaluation and Selection Procedures 19 Public Entity Crimes Form 20 • Proposers Check List 22 Contract Proposal 23 • Quotation Sheet 25 ATTACHMENT: Sample 8-1/2 x 11 inch double column pages BOOK f100£b<< 94 Miro' 1 6 K 4 SEPTEMBER 22, 1992 • • iti J PROFESSIONAL SERVICES PROPOSAL SECTION ONE GENERAL INFORMATION (A) EXPERIENCE AND REFERENCES For the last 41 years Municipal Code Corporation has engaged exclusively in editing and publishing Codes for cities and counties of all sizes throughout the United States. MCC has published and supplemented more Codes which are in current use than any other codifier in the Country. This experience enables us to offer you the finest services available. 1) Business location: 1700 Capital Circle, SW • Tallahassee, FL 32304 1 (800) 262-2633 or (904) 576-3171 FAX- (904) 575-8852 2) Incorporation Date: March 1951 3) Current Code accounts serviced: 2,000 4) Specific Florida County contacts: Alachua County Orange County Osceola County Mary A. Marshall Bryant Applegate Neal D. Bowen County Attorney Assistant County Attorney County Attorney 904-374-5218 407-836-7320 407-847-1200 8.1 Palm Beach County Pasco County Sarasota County Joe Mound Tom Bustin Karen E. Rushing County Attorney County Attorney Clerk Circuit Court 407-355-7775 813-847-8120 813-364-4326 • (recodification in process) • (B) KEY PERSONNEL ASSIGNED TO PROJECT 1) Legal Stair: Bill Carroll, Vice President - Codes See Item III for biographical information. 1 eau Cr0^a,E 95 J • 16K SEPTEMBER 22, 1992 • Roger D. Merriam.Attorney in charge See Item III for biographical information. Mr. Merriam will be in charge of legal review, research and recommended language for the new Code. Will attend the editorial conference. 2) Editorial: • Linda Davis. Senior Code Editor 13 years' experience in editing Codes and Supplements. Editor of over 30 Codes. Work assigned will be editing,which includes proper phraseology; arrangement of Code; preparation of tables,catchlines, history notes, cross references, and other editorial notes. • 3) Production: Jim Mast, Vice President-Operations 30 years' experience in commercial printing and legal publishing. Will provide oversight of printing, binding and shipping the Codes and Supplements. 4) Indexing: Dan Pyle, Indexing Supervisor 15 years' experience in indexing Codes; Member of American Society of Indexers. Will provide oversight and technical assistance for initial editorial preparation of the Index and updating the Index through the Looseleaf Supplement Service. 5) Looseleat Supplement Service: • Becky DeNeve,Vice President- Electronic Publishing 13 years' experience in editing Code Supplements. Will provide oversight of Looseleaf Supplement Service, MCC has recently deployed a team concept. This type of organization structure allows for complete communication, reduces the turn-around time for communication, and assures • greater accuracy. Since each team is comprised of two editors, two typesetters and two proofreaders, it allows for what we call "bench depth"-there is always a backup person. • •2 • • 600K '100 Fa,! 96 Y* , O , 16K4 t,b � •'•'•i`....' SER 22, 1992 • • ty.: y.....'.: (C) LAW EDITORIAL STAFF George R.. Langford, LLB., University of Virginia;41 ;'ears' experience in editing and publishing city and county Codes; Chairman of the Board. A. Lawton Langford, B.A., Vanderbilt University; M.B.A., J.D., Florida State University; Member of Florida Bar; President. William James Carroll Jr., B.S., Penn State University; J.D., Florida State University; 18 years' experience in editing city and county Codes; Member of Florida Bar, Vice President of Code Department. Milt Lefkoff, A.B.,Stanford University; J.D. University of Georgia;22 years' experience in legal editing; Member of Georgia Bar. • James S. Vaught, B.A., J.D., Florida State University; 21 years'experience in editing city and county Codes; Member of Florida Bar. • Roger D. Merriam, B.A., Mercer University; J.D., Emory University; 18 years'experience in editing city and county Codes; Member of Florida Bar. Alyce A. Whitson, B.A., University of South Florida; J.D., University of Florida; 10 years' experience in editing city and county Codes; Member of Florida Bar. Jan N. Shekitka, B.A., Wofford College; J.D., University of Miami (Florida); 8 years' experience in editing city and county Codes. H. Palmer Carr, B.A., J.D., Mercer University; 10 years' legal experience in private practice and public service; 4 years'experience in editing city and county Codes; Member of Georgia Bar. Allen Zachary Paul, B.A., University of Oklahoma; M.S., Ph.D., J.D., Florida State University; over 5 years' experience in general,civil and administrative law; 4 years'experience in editing city and county Codes; Member of Florida Bar and American Bar Association. • Mary Rose DiMarco, B.A., Westfield State College; J.D., Loyola University, New Orleans; 2 years' experience in editing city and county Codes. (D) SUPPORT PERSONNEL MCC's Electronic Publishing Division maintains full-time proofreaders and typesetters, in addition to sufficient clerical help to respond quickly and accurately to virtually any request from a client. 3 • 600K 11 jo PAGE 97 1 6 K i4 SEPTEMB R 22, 1992 4it All facilities, including a printing plant which prints Codes and Supplements to meet MCC's contractual requirements, are located on our premises. This enables us to control • each project from beginning to end with no part being subcontracted. Key personnel are available to answer questions during any phase of the project and to assure quality control in all aspects of publication. The entire staff, including the printing operation, consists of approximately 150 employees, including 11 attorneys, 17 editors, and 46,000 square feet of floor space. (E) EQUIPMENT/RESOURCES Listing of Equipment: 1) Xyvision Main Frame Typesetting Computer 2) Two (2)Tegra Laser Typesetters 3) One(1) Canon LBP 20 Laser Proofer 4) 486 File Server Novel Network . 5) Four (4) Rotoprint Perfecting Presses 6) DS Camera 7) Two (2) paper cutters [t. . • 8) Three (3) folders 9) One(1) collator '. 10) Three(3) punches ;,.': 11) Sixty(60) personal computers • %a'•' 12) Scott tab making equipment • 13) Two Multigraphics System 9 Automated Press/Collators MCC's Law library contains a complete up-to-date set of the Florida Statutes, the Laws of Florida and the Florida Administrative Code. (F) PROPOSAL CONFERENCE An MCC reprentative will attend a proposal discussion conference for the purpose of discussing the procedures to be followed as set out in the proposal and to clarify the material to be obtained as provided in the proposal. • 4 yr book CCOpAq. 98 t1 6 ., K 4- en' < SEPTEMBER 22, 1992 .{y it.. ( • k.•:3 s Z1:74 • • • MIIMMEM • FAL SECTION TWO SUBJECT MATTER TO BE CODIFIED MCC will,under the supervision of the County Attorney codify the following material: 1) Ordinances. The body of administrative and regulatory ordinances and of the County that are general and permanent,in existence and in full force and effect, excluding the texts of standard codes adopted by reference will be included. The inclusion or exclusion of those ordinances creating various County districts will be discussed with the County. 2) (Optional) 1972 Compilation. The 1972 Compilation may be used as the base for the codification project. MCC maintains exact records of all legislation as enacted by the County since 1972 and compiled by MCC. These records are also available to the County. • 3) Special Acts and/or Local Laws. The special acts and/or local laws, and amendments,of the County that are general and permanent,in existence and in full force and effect,will be included at a location in the Code designated by the County. 4) General Laws of Local Application. The general laws of local application adopted by the Florida legislature that have assumed ordinance status pursuant to Laws of Florida, ch. 71-29 will be integrated into the Code as desired by the County. Those laws included will be reflected in the Index and Disposition Tables of the Code. 5) Land Development Regulations. The County's Land Development Regulations may be included if desired, but will be a separate publication. Those ordinances repealed by the LDC will be excluded from the Code. Those ordinances adopted by reference in the LDC, (the nontechnical Code ordinances),would be codified under 1)above. The LDC will be reviewed with the administrative and regulatory ordinances to determine if there are any obvious conflicts or inconsistencies. 6) Planned Unit Developments. If desired, the County's Planned Unit Developments may be included in whole or in part as a separate publication. Alternatively, a table listing the PUD by title or other suitable description may prepared and included in the Code. 5 emu MOW!.! 99 I „''G 1 6 K 4 „.,:. : SEPTEMBER 22, 1992 ' • -*1..i•., , . , .e.7:,.:: ,.....1t..., ,,.. . 7 r,7 . SECTION:THREE SPECIALIZED NATURE OF WORK MCC will codify the legislation of the County through the specialized processes of research, collection, classification, editorial analysis, editing, proofreading, printing, and binding as provided in this proposal and responsive to the County's Request for Proposal. ` • SECTION FOUR EDITORIAL PROCEDURES (A) RESEARCH AND COLLECTION OF MATERIAL A representative from MCC will perform on-site research in the County offices as follows: • 1) Legislative records. The County's legislative records will be researched in order to obtain copies of the legislation enacted by the County which is in effect at • the time of research, including but not limited to the ordinances enacted since the latest legislation received from the County for the existing compilation. • 2) New material. Upon completion of the research, the County will forward • promptly to MCC, following its adoption, a copy of each new or modified item of legislation adopted by the County until notice is received that the editorial • work has been completed. No additional laws and ordinances will be included in the Code manuscript after such notice. (B) MANUSCRIPT PREPARATION. Utilizing the materials obtained from the research of the • records, a manuscript will be prepared to include: 1) Chapter arrangement. Each chapter of the new Code shall embrace all ordinances of the same subject matter. Within the chapter itself, the ordinances shall be arranged in an orderly and logical fashion, to include articles and divisions as necessary. Chapters and sections will be reserved for future expansion. • 2) Adoption dates. Original adoption dates and the dates of any subsequent • amendments will be incorporated, and repealed or superseded material will be noted. A listing of repealed or superseded provisions will be provided. The manuscript will show exactly the legislation currently in effect. (C) LEGAL RESEARCH AND REVIEW. MCC will assign an attorney to work with the County Attorney. Before the editorial conference with the County Attorney, MCC's attorney will: • 6 • .• Mx 1100 PA,-100 ,e ,: .... 16K• 4 SEPTEMBER 22, 1992 Mor S•. • t • 1) State Law. Research every ordinance and law to be included in the Code against state law. This process will discover inconsistencies and conflicts with, and preemptions by, the state law. 2) State law references. Update existing and append new state law references at the end of appropriate sections. 3) Case Law. Research every ordinance and law to be included in the Code against federal and state appellate case law as reported in Shepard's. Any judicial decision specifically affecting the validity of an ordinance and/or law included herein shall be called to the attention of the County Attorney. 4) Internal consistency. Research the ordinances and laws against each other. Inconsistencies or conflicts between existing laws and obsolete provisions will be discovered through this research. (D) EDITORIAL ANALYSIS/PRE-CONFERENCE REPORT. MCC will prepare an editorial analysis/pre-conference report of comments and recommendations for use during the editorial conference and thereafter. This report will contain an assessment and detailed evaluation of each chapter of the manuscript, including: • 1) Issues. Recommendations as to the elimination of all inconsistencies,duplications, and conflicts discovered during the legal review. • 2) State and Case Law. Any information concerning changes in applicable state or case law which have occurred since the County adopted the legislation. • 3) Other information. Any other applicable information obtained in codifying other counties' legislation. 4) Fines,fees, and penalties. A review of the County's current fines, fees, and penalties. 5) Legislation amendments. A review, in conjunction with the County Attorney,of any recommendations to amend legislation to conform to the actual conditions and practices in the County. • 6) Special material. Appropriate information on possible new subject material. • Copies of legislation currently in force in other counties will be available, upon request, from MCC's extensive Sample Ordinance Service for review and evaluation by the County Attorney. • (E) EDITORIAL CONFERENCE/MANUSCRIPT REVISIONS. MCCs attorney will travel to the County for a conference with the County Attorney and other interested officials. Six(6)copies of the manuscript and editorial analysis/pre-conference report will be provided unless otherwise • agreed upon by the County (see item 1 below). The following will occur at the conference: • 7 • BOOK WO PAGE 1.01 16K1 SEPTEMBER 22, 1992 • • 1) Manuscript. The term"manuscript" as usually referred by MCC is composed of the cut and pasted version of each section of the ordinance and/or Code excluding repealed or superseded portions. This cut and pasted section enables the editor to insert notations and changes during the editorial conference. This manuscript is reviewed and revised for the purpose of tailoring it to reflect the current needs,practices,and desires of the County. MCC's usual procedure requires only one (1) master copy of the manuscript since all recommendations would be submitted in the editorial analysis/pre-conference report of which six (6) copies would be presented at the conference. If the existing compilation is utilized in the codification process, it is requested that copies of the Code as supplemented (not cut and pasted) may be used as reference at the conference. • If the County requires six (6) copies of the manuscript be submitted at the conference,the manuscript will be submitted without complete cutting and pasting of each section. • Since the LDC and PUD will constitute 30% of the manuscript, it is recommended that one(1)copy of this material be used at the conference. This copy will not be cut and pasted. • 2) Issues. Issues discussed will include all inconsistencies and conflicts discovered during the legal review, as well as obsolete provisions. 3) Recommendations. Recommendations will be made to the County Attorney regarding solutions to the above issues. 4) Implementation. Agreed upon solutions will be implemented with the help of • MCC's attorney. The County Attorney has ultimate decision making authority for solutions and implementation. 5) Organization. Organization can be reviewed with the County providing comments, • criticisms or suggestions. (F) POST-CONFERENCE CE REPORT. Following the conference,MCC's attorney will draft and submit a memorandum outlining the substantive changes,solutions and implementations agreed upon. The County may make changes,additions,or deletions to the memorandum for inclusion in the final manuscript. (G) ADDITIONAL CHANGES. The County will notify MCC of any additional changes which are necessary, and approve the final editorial work and publication of the Code. • (H) FINAL EDITORIAL WORK. The manuscript will be prepared to include: • 1) Table of contents. This table will list the chapters, articles and divisions of the • Code, giving the page number upon which each begins. • •8• • BOOK 1100 PAGE 102 0. n' 1 6 K 4 SEPTEMBER 22, 1992 s.. I.; ak_ •. srr .' 2) Chapter analysis. Each chapter of the new Code will be preceded by a detailed analysis listing the articles, divisions, and sections contained therein. 3) Catchlines. Each section will be preceded by a catchline,which shall reflect the content of the section. 4) History notes. A history note will be prepared for each section of the new Code. The note will indicate the source from which the section is derived. If the section is derived from an existing Code, the appropriate section of that Code, as • supplemented, will be cited, together with amendatory ordinances. . 5) Cross references and footnotes. Cross references will be prepared to tie together related sections of the new Code. Proper explanation will also be made in the form of footnotes to relevant provisions of the Code. 6) Disposition Tables. MCC will prepare complete tables of all legislation passed by and relative to the County as determined by the research provided herein. a. Ordinance Disposition Table. This table will list the ordinances in chronological sequence, with a brief description of the stibject of each ordinance and date of adoption,indicating the inclusion in or omission from the new Code. b. Table of Special Acts. This table will list the special acts of the County, indicating their disposition in or omission from the Code. • • These tables may be included in the Code as a fingertip reference if desired by • the County. The computer version of the above tables, on 3-1R or 5-1/4 diskettes,will be furnished upon shipment of the Code. 7) State law reference table. This table will list by state law citations all sections carrying a reference. , 8) Revisions and additions. Any revisions and additions previously discussed, as approved by the County, will be incorporated. The manuscript will be copy- read to correct typographical and grammatical errors, such as spelling and capitalization. See also Section Ten for MCC's typographical correctness guarantee. . (I) NOTICE OF COMPLETION OF EDITORIAL WORK. Upon completion of all editorial Kori;, MCC will notify the County in writing that the Code manuscript is ready for typesetting and . printing. No additional ordinances will be included in the Code manuscript subsequent to such notice. (J) PROOFS (Optional). MCC will submit one set of proofs to the County for review. It is recommended the proofs be reviewed in conjunction with the post-conference report and , final approval for printing the Code be given by the County. See also Section Ten regarding , MCC's responsibilities. 9 BOOK 1 i co PAGE 1103 f 17 . I • ash:. "` 1 b K 4 t. SEPTExsax 22, 1992 } Zna If the County chooses to exercise this option, it shall be the duty of the County to return the proofs,with the changes indicated thereon within forty-five (45) days from the date of their receipt. If proofs are not returned within forty-five (45) days, and no notice to the contrary is received by MCC,it will be assumed that no changes are to be made. MCC will then proceed to print the Code and no changes shall thereafter be allowed. SECTION FIVE PUBLICATION SPECIFICATIONS • (A) PRINTING AND BINDING. Upon completion of the final editorial procedures as set out herein, MCC will proceed with printing and binding the Code in accordance with the following: . `,` 1) Copies. One hundred (100) copies of the Code will be printed on 60 lb.white offset paper. .,..• 2) Page format. The page size will be 8112 x 11 inches, double column (samples afr.:. attached). 3) Type size. The County may choose the type size desired for the text and index ' of the new Code volume. Various type styles and sizes will be utilized to enhance readability. • 4) Page numbering. Page numbers will be reserved for future expansion. 5) Binding. MCC will bind copies of the completed Code in expandable post type binders, each with slide lock fasteners and with imitation leather grain vinyl covers, turned edge construction, stamped in gold leaf(color choices available). • If the LDC is published as a companion volume, it is anticipated the new Code will require a two-volume set, thus two hundred (200) binders will be necessary. • Each Code will be serially numbered. 6) Separator tabs. MCC will furnish custom designed separator tab sheets (mylar • tabs, printed both sides) for the bound Codes. The tabs will reflect the major divisions or chapters of the Code volume, including major articles of the LDC and PUD, to facilitate location of desired material. 7) Reprints of chapters or portions of the Code. Additional copies of specific chapters (i.e. LDC or PUD sections) may be ordered for binding in paper covers for separate sale or distribution by the County or MCC. Prices will be furnished upon request. • 10 ` BOOK PCO PAGE 1134 T i 4 16K4 SEPTEMBER 22, 1992 }N, i �xr - i • � r (B) DELIVERY CONFERENCE. At the time of delivery of the completed Codes to the � • County, MCC's representative will attend a conference at the County offices to review the codification project and to establish Code distribution records and supplementation procedures. See also Section Fifteen regarding distribution services. SECTION SIX 'MAGNETIC MEDIA MCC can provide the computerized version of the Code on DOS formatted 3-12 or 5-1/4 diskettes. Our experience with clients who request their Code in electronic form is that they want to obtain the capability to search, retrieve and amend the text of their Code. MCC has several alternative solutions to this problem, which are explained below. 1) Socrates. This is MCC's text search and retrieval software which is integrated with the Code. The software affords easy"exportation"of language to your word processing software for drafting and amendatory purposes. Utilizing your existing word processing program eliminates learning new editing commands and allows new ordinances to follow existing procedures. Integrity of the data is guaranteed. MCC has the sole ability to amend the version of the Code on which Socrates operates. Thus inadvertent and malicious degradation of the Code's language is prevented. 2) WordPerfect. The Code can also be provided with WordPerfect 5.1 commands embedded so that the features of WordPerfect are available. WordPerfect users may find its search functions sufficient,and of course, the editing capabilities of WordPerfect are unsurpassed. 3) ASCII. The Code can also be provided in the generic form of ASCII. ASCII can generally be retrieved into any word processing software, but may require more than casual knowledge of computers and programming. • SECTION SEVEN • DISPOSITION LIST • See Section Four, paragraph H 6),Disposition Tables. • .,;, 11 flr BOOK COO Pact: • . 1 6 K 4 SEPTEMBER 22, 1992 L• Irk , ��• . �•. SECTION EIGiiT . CODE ADOPTION • Upon completion of the above, MCC will submit to the County Attorney all , information necessary for inclusion in legislation to adopt the Code or to establish the Code as an official document. Once the Code has been adopted,a copy of the ordinance should be sent to MCC,so that it can be included in the Code through the Looseleaf Supplement Service. • • SECTION NINE INDEX • A comprehensive, cross-referen - :eneral ins - the Code will be prepared following completion of the above wo as set out herein, unless of • .e agreed upon by the County. The Index may be included as a part of Su.plement No. 1 to he Code volume. All sections are indexed under major subj .. .:th a.propna '• ' • ions. Columnar citations are used to enhance ease of reference. SECTION TEN RESPONSIBILITY OF PUBLISHER MCC's policy guarantees typographical correctness for an indefinite time. Errors • attributable to MCC will be corrected at any time,without charge to the County. MCC assumes all responsibility for accuracy of our work,based upon the material and information supplied by the County, as reflected in the published Code or supplementation delivered to the County. Regardless of the County's acceptance of published materials when delivered,MCC will correct errors,found either by the County or MCC,when succeeding supplements are prepared. MCC's • liability for all services shall extend only to the correcting of errors in the Code or future supplements, not to any acts or occurrences as a result of such errors, and only so long as a contract is in effect. "� SECTION ELEVEN PERFORMANCE SCHEDULES < The following is a tentative time schedule in the performance of the above work as set out herein: • • 12 took 1100 PAr,[106 • • 4 1 6 K 4 ••,,? SEPTEMBER 22, 1992 • • ' ' 1) Collection of material and initial research conference 90 days after date of signing of the contract. tt 2) Editorial conference with MCC's attorney 180 days after date of signing of the contract. 3) Submission of the post-conference report 30 days after completion of the editorial conference. • • 4) Delivery of the completed Codes to the County 120 days after MCC receives the proofs from the County. ' • The above time schedule provides for completion of the Code within fourteen (14) months excluding time required for review of the proofs,if desired by the County,and any delays occasioned by the County. • SECTION TWELVE SHIPPING AND HANDLING MCC will deliver the Code, Supplements, and other services via USPS, UPS, motor freight, air freight or whichever method offers the most efficient delivery at the time. Delivery, handling, packaging, insurance, and/or shipping charges will be prepaid by MCC and added to the invoice/voucher for services to be paid by the County. Ste also Section Fifteen regarding distribution services. SECTION THIRTEEN PAYMENT PROCEDURES • (A) INITIAL CODIFICATION. The following schedule reflect the County's payment procedures for the initial codification process and are based on the contract price: 1) Upon completion of the research of the legislative records of the County and the initial proposal conference 20% • 2) Upon completion of the editorial conference with MCC's attorney 20% • 3) Upon submission of the post-conference report 10% 4) Upon delivery of the completed Codes to the County Balance • *�,.. 13 • bOOk ( O0Pa��1(x7 i '." • ; b4SEPTEMBER 2s, 1992 1 K • (B) LOOSELEAF SUPPLEMENT SERVICE.The costs for the Looseleaf Supplement Service will be paid by the County upon delivery of the services or supplement pages and submission of an invoice/voucher by MCC. ` SECTION FOURTEEN LOOSELEAF'SUPPLEMENT SERVICE• (A) SCHEDULE. After shipment of the new Code and at the option of the County,MCC shall keep the Code up-to-date by the publication of Looseleaf Supplements which will contain the new laws and ordinances of a general and permanent nature enacted by the governing body. The Supplements can be published on a schedule to meet the requirements of the County. There is no additional charge for frequent publication. A minimum of thirty(30)working days shall be required for delivery of a Supplement. (B) MATERIAL TO BE FURNISHED BY COUNTY. The County shall forward to MCC copies of the laws and ordinances upon final enactment by the County. The material may be furnished on diskettes if available. If diskettes are provided by the County,it is also requested one copy of each law and ordinance be furnished for verification purposes. The material to be included in the Code will be prepared so that the pages as finally published accurately reflect the legislation as adopted by the governing body. The continuity and consistency will be maintained throughout the Code. The completed supplements will correspond graphically to the printing style and format used in the Code. (C) EDITORIAL SCRUTINY. The new laws,ordinances,LDC,and PUD will be studied by a member of MCC's editorial staff in conjunction with the existing provisions of the new Code. The pages of the Code containing provisions that are specifically repealed or amended • by law or ordinance shall be reprinted to remove such repealed or amended provisions and to insert the new laws and ordinances. Should MCC detect conflicts,inconsistencies,duplications,and/or differences with the content,system,or style of the Code as the new material is included, the County will be notified so that remedial action may be taken. If any legal issues are noted, the County Attorney will be contacted to resolve such problems. • (D) EDITORIAL NOTES. Appropriate editorial notes will be prepared an appended to the new sections as deemed necessary by the editor. (E) INDEX AND TABLES. When the inclusion of new material necessitates changes in the index,appropriate entries will be prepared and the necessary pages of the index will be reprinted to include the new entries. • • • 14 • DOD( COO PAG? 08 f • $r 16K4 '' ' SEPTEMBER 22, 1992 .14 • 'g' The Disposition and State Law Reference Tables will also be kept up-to-date by listing • the legislation and state law citations, if any, included in each Supplement, together with their disposition in the Code. The Table of Contents will also be kept current to reflect changes in the Code. (F) INSTRUCTION SHEET. Each Supplement will contain a page of instructions for removal of the obsolete pages and insertion of the new pages. The latest ordinance included in the published Supplement will be noted in boldface type on the Instruction Sheet. (G) CHECKLIST. A checklist of up-to-date pages will be prepared and kept current for the benefit of the user. The checklist of up-to-date pages will allow instant determination of whether the user is relying on a page reflecting current ordinances. (H) TABULAR MATTER. Should the Supplement contain tables, drawings and the like for which special typesetting or other methods of reproduction are required, the costs will be charged as set out herein. (I) MAGNETIC MEDIA. If the County has chosen to receive the Code on magnetic media, the updated magnetic media will be available as follows: 1) Option 1: The magnetic media may be updated more frequently than the hard copies, i.e.within ten (10) days after each council meeting. The printed copies would be furnished on the desired schedule. 2) Option 2: During the process of supplementation, the magnetic media would be updated and forwarded at the time the supplement is shipped to the County. • (J) INDIVIDUALIZED SUPPLEMENTS. MCC will publish one hundred(100)copies of each supplement for the County. Each set will be labeled with a serial number corresponding to the serial number of the Code, with the name, address, title, and/or department of the • individual holder thereof. (K) SHIPMENT. Supplements will be shipped to the County for distribution to the • holders of the Codes or shipped by MCC to the individual holders in accordance with a mutually acceptable arrangement. See also Section Fifteen regarding distribution services. • (L) REPRINTS. Looseleaf reprint pamphlets,which contain certain portions of the Code, including appropriate index pages,can be kept up-to-date at the same time the Code volume is • supplemented. • (M) TERMINATION. The Looseleaf Supplement Service provided under this Part Two • shall be in full force and effect for a period of three (3)years from the date of shipment of the • completed Code to the County and shall be automatically renewed from year to year, provided that either party may alter or cancel the terms of this Part Two upon sixty (60) days' written notice. 15 • • tent (?fop pt 1.09 1. _ •' • 1 1bK4 SEPTEMBER 22, 1992 •T . • .. • SECTION FIFTEEN DISTRIBUTION AND STORAGE SERVICES MCC offers assistance in soliciting orders for the new Code, and to distribute and store the Codes and Supplements. All charges for this service are passed on to the subscriber in the sale price of the Code. Under this option the County retains ownership of all copies of the Code and Supplements and receives all revenues from the sale to the public. 1) Order Forms. MCC will prepare and print an order form which may be mailed to all potential subscribers of the new Code and Supplement Service. • 2) Mailing Service. MCC will mail copies of the Code and future Supplements to those persons subscribing to the new Code and Looseleaf Supplement Service. The copies required for use by the County will be shipped as requested by the County. Many municipalities request that departments within the county order directly from MCC. 3) Billing Subscribers. MCC will bill subscribers to the Looseleaf Supplement Service • on an annual basis. All moneys received will be credited to the County's account for publication of the Supplements or reimbursed to the County quarterly. A listing of all current subscribers will be furnished as requested. 4) Storage. All undistributed copies of the Code and future Supplements will be stored by MCC. All risk of loss or damage to the Codes and Supplements so stored will be assumed by MCC. SECTION SIXTEEN • SAMPLE ORDINANCE SERVICE 1) Sample provisions of specific subjects will be furnished upon request. A sample ordinance index will be furnished for use in requesting the desired sample provisions. • r • 16 • BOOK 1;00 PAGE 11,0 Cy 16K4 1 • ' SEPTEMBER 22, 1992 , r:. . PROPOSERS QUALIFICATION FORM II RFP #92-1913 Law and Ordinance Codification FIRM NAME:, Municipal Code Corporation Address: P. 0. box 2235 L City: Tallahassee, State FI, ZIP 3131b Telephone: (800 ) 262-2633 or (904) 576-3171 • FAX Numb. : (904 ) 575-8852 • LTYPE OF WORK: Legal Publishing, Publishing,. Etc.: Law and Ordinance Codification Specialists LTYPE OF FIRM: X Corporation/Years in Business: 41 • L Partnership/Years in Business: Sole Proprietorship/Years in Business: OFFICERS/PARTNERS OR OWNERS & EXPERIENCE: I L. Years of Name Title Experience . I A. Lawton Langford President 10 rpnrgP R. LangfordChairman of Board 41 s: • I NUMBER OF PERSONNEL IN ORGANIZATION: Administrative: 8 Professional: 33 Office: 30 Field: 1 .Technicians: 55 . Shop, skilled &semi-skilled: 21 L REFERENCES: (See also Section' 1—General Information) Orange County Osceola County Pasco County 3 L Bryant Applegate Neal D. Bowen Tom Bustin 407-836-7320 407-847-1200 813-847-8120 TYPICAL• CONTRACTS COMPLETED DURING LAST FIVE YEARS SIMILAR IN ' NATURE: Year Proiect ' L1992 Metropolitan Dade County • 1991 Orange County 1990 Osceola County L 1990 Tampa • • 1989 Fort Lauderdale L LIST CURRENT PROJECTS ON WHICH YOUR FIRM IS THE CANDIDATE FOR AWARD: Volusia County, FL L Kissimmee, FL Naples, FL • Birmingham, AL • L • L 17 . r;rnn P :,_1.11. 600K aJ ` • . , . v ,i..., I -:....'.• . . SEPTEMBER 22, 1992 1 6 K 4 4., . . J.,..,. • _. • PROPOSERS QUALIFICATION FORM (Continued) . OTHER INFORMATION ABOUT PROJECTS: ...] NEW CONTRACTS CURRENTLY IN PROCESS: ] 1 • Brevard County,- FL ... Atlanta, GA Milwaukee County, WI ] . Have you, at any time, failed to complete a project? - [_] Yes [x] No Are, there any judgments, claims or suits pending or outstanding J la gg against you? [_] .Yes Ex] No If the answer to either question is yes, submit details on ' 1] separate sheet. • List all lawsuits that have been filed by or against your firm in the last five (5) years: nonp . • . i • . 1 . Pursuant to information for prospective proposers for the ...! above-mentioned proposed project, the undersigned is submitting the.. information as required with the understanding that it.i.s. . only to assist in determining the qualifications of' the ] organization to perform the type and magnitude of work intended, • and further, guarantee the truth and accuracy of all statements • herein made. We will accept your determination of qualifications • without prejudice. We hereby release any and all such parties from any legal responsibility whatsoever of having furnished such 2 information to you. Name of 0nizati n: Ipnicipal Code Corporation j • By: /'(# 05, 71:515 Dale Barstow j Title: Vice President - S es,1 ___ . • Attested By: ,64k.«.. gle .4- . .s. J . • Title: Director of Marketing _ . Date: July 23. 1992 J . . . . 'Jr-I . . • • i - . . . . • I • 18 , . I , - • . . . , BOOK 11C0 PAr. 112 , f . A s c • 16K4 .. BEPTEMSRR 22, 1992 .;N:; ..i..:-:-......:...:. r • EVALUATION AND SELECTION PROCEDURES . .. Collier County will evaluate and select Professional Legal Publisher Services in accordance with Collier County's Purchasing Policy. " : Collier County procedure for selecting is as follows: • j` 1. The County Manager shall appoint a Selection Committee to pre-qualify all proposals and letters of Interest. ! 2. Request for proposal and Letter of interest distributed. 3. Receipt of proposals and Letter of Interest. . .I 4. The committee shall evaluate each proposal, and may, at their discretion, schedule presentations from the top ranked. firms. 5. All Proposals will be evaluated and scored on the following criteria. GRADING CATEGORIES POINTS yL i,:,- ,. A. Firm's credentials: 20 ' 4• B. References • 10 C. Qualifications of personnel assigned to project: __15 • • JD. Experience: �0 ,1- - E. Addressed all areas of the Scope of Services: 15 ^L • F. Project cost: 20 • a`` Total Possible Points 100 . • 6. The committee will rank qualified firms in order of L preference, and present to the BCC for permission to enter into negotiations with the top ranked firm. • 7. Should negotiations with the top ranked firm fail, the ( committee shall 'enter into negotiations with the next - ranked firm. This procedure will continue until successful negotiations are completed. t 1_ 8. Upon the successful completion of negotiations, a contract shall be drawn for final execution by the Board of County Commissioners.; • L19 took PCO P&,:113 ol� • , • • • SEPTEMBER 22, 1992 1 6 K 4 i N . • • • T:IIS FORM IS TO BE COMPLETED AND RETURNED WITH.THE PROPOSAL • SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES ON PUBLIC ENTITY CRIMES THIS FORM MUST Be SIGNED AND SWORN TO iN THE PRESENCE OF A NOTARY PUBLIC {{ • OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. ' t 1. This sworn statement is submitted to the Collier County Board of County Commissioners i by Dale Barstow - Vice President-Sales (print individual's name and title) • . for Municipal Code Corporation (print name of entity submitting sworn statement) whose business address is P. 0. Box 2235 - Tallahassee, FL 32316 • or 1700 Capital Circle SW - Tallahassee, FL 32310 and (if applicable) its Federal Employer identification Number (FEIN) is 59-0649026 ' (if the entity has no FEIN, include the Social Security Number of the,individual signing this sworn statement: ). 2. I understand that a "public entity crime" as defined in Para:287.133(1)(8), Florida Statutes;means i violation of any state or federal law by• person with rekpect to and directly related to the transaction of business with any public i entity or with an agency or political subdivision of any other state or with the United States, including, but not " .•limited to, any bid or contract for goods or services to be provided to,any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, • racketeering, conspiracy, or material misrepresentation. • S. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after JuLy 1,1989, as a result of a jury .. verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. • 4. I understand that an "affiliate: as defined in Para. 287.133(1)(a), Florida Statutes, means: ,1. A predecessor or successor of a person convicted of a public entity crime: or • 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The.term"affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, end agents who are active in the management of an affiliate. The ownership by one ' person of shares constituting a controlling Interest to another person, or a pooling of equipment or income among • L persons when not for fair market value under an arm's length agreement, shell be a prima facie case that one person controls.another person. A person who knowingly enters into a joint venture with a person who has been convicted of • a public entity crime In Florida during the preceding 36 months shall be considered-an affiliate. L.- Continued. . . • e00( n!0 PAr.[114 . . s •'1;` 'J z .. . 1 6 K 4 i!' .'-. SEPTEMBER 22, 1992 . X • THIS FORM IS •TO BE COMPLETED AND RETURNED WITH THE PROPOSAL S. I understand that a "person" as defined fn Para. 287.133(1)(e), Florida Statutes, means any natural person or entity 7 . organized order the laws of any state or of the United States with the legal power to enter into a binding contract and ' which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, ^� directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. ' 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies). _2 Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, • employees, members, or agents who are'active in management of the•entity, nor any affiliate of the entity have been charged with and convicted of a public.entity crime subsequent to July 1, 1989. The entity submitting this sworn statement,' or one or more of the officers, directors, executives, partners, .. • shareholders, employees, members, or agents who are active in management of the entity, or en affiliate of the entity • . has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the .J • Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the final order) • I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH ONE 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THiS FORM IS VALiD THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS —J FILED. I ALSO UNDERSTAND THAT I AN REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TUO OF ANY CHANCE 1N THE INFORMATION CONTAIN IN . THIS rORM. id /lA6 1 .• (Signature) I Date: July 23. 1992 .... x STATE OF Florida I J canNTY OF Leon PERSONALLY APPEARED CEFORE ME, the undersigned authority, Dale Barstow who, after (name of individual signing) J • first being sworn by me, affixed his/her signature In the space provided above on this 2 3 rdday of July , 19 92 , •• NOTA7ty PUTt:.ST^.TE OF r^�!DAr 'i • My commission expires: "td"OYOtTI1MJ'OTA r�"uuua ue vc"wnrtc n m Form PUR 7068 (Rev. 04/10/91) • • 21 book Or0 PAs 115 ,��1+ice^.. • y a 1110 6 K 4 SEPTEMBER 22, 1992 1 L THIS SHEET MUST BE SIGNED BY VENDOR BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Purchasing Department PROPOSERS CHECK LIST ( I MPO R T A N T: Please read carefully, sign in the spaces • 1. indicated .and return with your bid proposal. Proposer should check off each of the following items as the L necessary action is completed: 1 . 1. The RFP has been signed. 2. Any required descriptive literature or other pertinent ' documentation has been included. 3. The Public Entity Crimes Statement has been signed. 4. The "Original Proposal" has been clearly marked. 5. The correct number of proposal copies have been prepared for submitting to Collier County. 6. Any addenda have been signed and included. L 7. The mailing envelope has been addressed to: Purchasing' Director • Board of County Commissioners L Collier. County Government Center/Bldg. "W" • 3301 Tamiami Trail, East ( Naples, Florida 33962 8. The mailing envelope must be sealed and marked with: • • >RFP Number; >RFP Title; >Opening Date. ' L 9. The RFP will be mailed or delivered in time to be received no later than the specified ouenina date and time. (Otherwise bid cannot be considered.) - • ALL COURIER-DELIVERED RFPS MUST HAVE THE BFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET • L Mu cipal Code Cor/oration AAVice Vice President-Sales L Signature & Title July 23, 1992 • Date L • • . L 22 • BOOK 111;0 PAGE 110 1 6K4 SEPTEMBER 22, 1992 - - • LY:n j CONTRACT PROPOSAL BOARD OF COUNTY COMMISSIONERS L Collier County Courthouse Naples, Florida 33962% �. RE: Request for Proposals #92-1913 "Law and Ordinance • ,L Codification" . � Dear Commissioners: . "i • The undersigned, as proposer, hereby declares that. he has i. examined the Scope of Services, and informed himself fully in L regard to all conditions pertaining to the work to be done for the development Law and Ordinance Codification. The proposer further declares that the only persons, company or parties i • interested in this Proposal or the Contract to be entered into as • L principals are named herein; that this Proposal is made without connection with any other person, company or companies making a Proposal; and it is in all respects fair and in good faith, i without collusion or fraud. The service to be furnished by us is hereby declared and guaranteed to be in conformance with the specifications of the - County. • The undersigned do agree that should this proposal be accepted, to execute the form of contract and present the same to the County Purchasing Director for approval within•ten (10) days after being notified of the awarding of the contract. The undersigned do further agree that failure to execute and deliver • - said forms of contract within ten (10) days will result in damages to the County. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this - 2prd day of July , 1992 In the County of Leon , in the state of Florida . 1. Codification Project. Publishers shall indicate a fixed not-to-exceed total cost for the basic services and procedures as • described in the RFP Scope of Services. Basic Services Quotation $ 34,000 Additional for general laws of local application $ none . - Additional for Inclusion of ULDC $ 10,800 Additional for Inclusion of PUDs $ 2,500 Additional for availability - of magnetic media $ 515 Additional for distribution services _ $ see natte: 25 • - 23 i • 6001( r1IO P16'-117 1 ` • 16K• 4 SEPTEMBER 22, 1992 • k'. Price Each Total • Cost for 100 copies of the finished Code Book $ 478.15 $ 47,815 Cost of additional Code Books in lots of 25 $ 83.75 $ 2,093.75 (ordered with initial printing) (see also page 25) 2. Supplement Service. Publishers shall indicate how costs will be determined for future quarterly code supplementation, including both printed and magnetic media. Any annual fees or retainer fees must be listed. Quotation $ see page 25 and 26 3. Additional services. Publishers shall indicate any other • fees that may pertain to this project regarding sample ordinance services, etc. . . . Quotation $ see page 25;and 26 . • -- This proposal must be.signed by a person authorized to act for the company in his/her own name. Unsigned proposals will be cause for rejection. • Municipal Code Corporation Proposer's Complete Legal Name (Circle one) : ( orporatior5' Sole Proprietorship, artnership • • Phone No. 800-262-2633 or 904-576-3171 FAX Numb. 904-575-8852 P. 0. Box 2235 Address • • — Tallahassee, FL 32316 City and State Zips • BY: Dale Barstow Typed and Written Signature • Vice President - Sales Title • • 24 • • • BOOK flOO r:r,!118 sr 1 6 K ;'. SEPTEMBIR 22, 1992 e f t • • QUOTATION SKEET.. (A) CODIFICATION PROJECT: • These figures are maximum costs. However, in view of the options available and the decisions made by the County at the proposal conference, MCC will extend a deduction on these costs, if material is deleted from the project, resulting in fewer pages for material calculated herein. Calculations are based on the following: Code of General Ordinances 1,000 double column pages • ULDC 450 double column pages PUD 125 double column pages Pages fewer than these calculated will be deducted at$18 per page. (B) DISTRIBUTION AND STORAGE OF CODES AND SUPPLEMENTS. 1) Solicitation assistance and printing order cards no charge • 2) Mailing of Codes and Supplements $2 per mailing, plus cost of postage; (charges passed to subscriber) 3) Billing of subscribers for Code and/or Looseleaf Supplement Service, per subscriber $4 £charges passed to subscriber) 4) Storage of Codes and Supplements no charge The cost of mailing to subscribers as provided above will be included on the statement of charges for each Supplement. A statement for the cost of storage and billing will • be submitted annually. (C) ADDITIONAL CODE BOOKS. • The price for ordering additional code books in lots of 25, if ordered after the intial • printing,will be as follows: (Price includes a two-volume set with binders and divider tabs.) 1) Price Each $194 2) Total for 25 copies (194 x 25) $4,850 •i 25 took 11130 PA t lig • SEPTEMBER 22, 1992 • 1 6 K I 17 . • (D) SUPPLEMENT SERVICE. 1) Hard copy Supplement pages, cost per page a. 8-1/2 x 11 inch double column page $22 b. Blank pages no charge c. Tabular matter $8 2) Magnetic media, cost per page a. If updated and shipped with supplement pages $2 , b. If updated more frequently $5 (E) SAMPLE ORDINANCE SERVICE. • 1) Up to 100 pages, per annum $180.00 2) Over 100 pages, per page $0.50 • • • • • • • • • • 26 • BOOK n(10 PA 120 Laserfiche WebLink Page 1 of 2 Kew My WebLink Logaul 1 6 K 4 Crorleo ORlee Records Scorch Roca/Ai/10 Court Dlthions Clerk To The Board Corsets Links Farms Fowl 8rowso Search V �, `''a DD f .� Poo. r 'ol re311�!-- -'—-------- - -- I 00 1 Templets Colher County BMR _ ©® s h IJ 32% (7 Popo 1100 s isoo 1 Doc Type BUR•Bolyds.Mullet.and Records•BUR AmtndM•2001 Amodio•Amends op/2V100e R �. Agenda MAeelmm Type Regular Dela 0/21/2004 UM Modified DUE TO HURRICANE IVAN IN SOUTHWEST FLORIDA AND THE POTENTIAL FOR PROBLEMS CAUSED BY THIS STORM, THE BOARD OF COUNTY COMMISSIONERS MEETING THAT WAS SCHEDULED FOR SEPTEMBER 14, 2004 WAS HELD ON THE FOLLOWING l ; TUESDAY, SEPTEMBER 21, 2004. http://apps.collierclerk.comBMR/docview.aspx?id=16416 7/30/2009 Agenda Item No. 16F1 September 14, 2004 Page 1 of 132 Executive Summaries in the Boards absence 1 6 K 4 a. Recommendation to increase a grant agreement with the U.S. Fish and Wildlife Service for the treatment of invasive exotic plants by $50,000. The new total amount will now be $100,000. b. Recommendation to approve the budget amendment associated with Florida Department of Environmental Protection (FDEP) Contract No. GC623 for contract administration and remediation services for the clean up of petroleum-contaminated sites throughout Collier County in the amount of $99,600. c. Recommendation to award Bid #04-3699 - "Copying the Agenda for Collier County Board of Commissioners" in the estimated annual amount of $45,000. d. Recommendation to Accept the Ford Fleet Test Bailment Contract Which Provides for the Use of a Vehicle to Transport Veterans to VA Medical Appointments. e. Recommendation to approve a budget amendment establishing a new operating fund for the Law Library. f. Recommendation to approve additions to and deletions from the 2004 Fiscal Year Pay and Classification Plan made from July 12, 2004 through July 30, 2004. g. Request Board approval of a correction to a previous executive summary misstating the contribution from the Collier County Sheriffs Office for a project to enhance the coverage of the public safety radio system inside school buildings. h. Authorize the making of an Offer of Judgment to Respondent, Nellie Whitehurst, for Parcel No. 153 in the amount of $38,500.00 in the lawsuit styled Collier County v. John Frank Sudal, et al., Case No. 02- 5168-CA (Immokalee Road Project No. 60018). To designate the Sheriff as the official applicant for fiscal year 2004 Law Enforcement and Service Provider Multidisciplinary Anti- Trafficking Task Forces Grant funds. j. Approval of Budget Amendment Report. k. Approval of Budget Amendment Report. Agenda Item No. 16F1 September 14, 2004 Page 2 of 132 6 Recommendation to establish the FY04 budget for the Conservation 14 Collier Land Management Trust Fund by transferring $1,664,100 from the Conservation Collier Land Acquisition Trust Fund consistent with the requirements of the Ordinance 2002-63 that implements the Conservation Collier Program. m. Approval of Budget Amendment. n. Recommendation to approve a budget amendment to transfer funds for Personal Services among various Public Utilities cost centers in the amount of $188,900 and from Reserve for Contingencies in the amount of $140,000 for a total of$328,900. o. Approve a Budget Amendment to transfer funds from Pelican Bay Services Division Uninsured Asset Fund Reserves to Operating. p. Recommendation to approve a Bare License Agreement with Bay West Nursery, Inc. for the placement of a sign within old U.S. 41 right- of-way for annual revenue of$100. q. Recommendation to approve Work Order HS-FT-04-05 per RFP 00- 3119 for utility engineering services to interconnect the Tamiami and Hawthorn Wellfields up to an amount not exceed $159,970; Project 710061. r. Recommendation That The Board Of County Commissioners Approve An Addendum To Contract With Municipal Code Corporation For Additional Services For The Code Of Laws And Ordinances And Publication Of The County's Land Development Code And Approve The Necessary Budget Amendments. s. Recommendation to approve a Budget Amendment reallocating personnel services dollars within the Information Technology Department cost centers. t. Recommendation that the Board of County Commissioners authorize expenditure in the amount of $16,039.41 to Internal Revenue Service for interest and penalty fees for late tax filing in March 2003. u. Recommendation to approve the Memorandum of Understanding with Waste Management Inc. of Florida to load, transport and dispose of municipal solid waste from the Immokalee Landfill to the Okeechobee Landfill. Agenda Item No. 16F1 September 14, 2004 Page 3 of 132 v. Recommendation to have the Collier County Board of County 1 6 K 4 Commissioners authorize a $40,000 Budget Amendment transferring funds from the Community Development and Environmental Services' Planning Fund 131 Reserves to the Engineering Services Department — Personal Services appropriation unit. 1 l6Fl MEMORANDUM 1 6 K 4 Date: August 17, 2004 To: Nancy Bradley, Legal Assistant Office of the County Attorney From: Heidi R. Rockhold, Deputy Clerk Minutes & Records Department Re: Municipal Code Corporation Addendum to Contract Agenda Item #16F1/ August 10, 2004 BCC Meeting in Absentia Enclosed please find one (1) original document as referenced above, Agenda Item#16F1, as approved by the County Manager, Jim Mudd, on Tuesday, August 10, 2004, in Absentia of BCC. The Minutes and Records Department has kept an original document for public record, and a copy has been provided to the Finance Department. If you should have any questions, please contact me at 7240. Thank you. Enclosure (1) 16F1 ADDENDUM TO CONTRACT 1 The following will constitute an Addendum to the contract between MUNICIPAL CODE CORPORATION,and COLLIER COUNTY,FLORIDA,providing for additional services for the Code of Law and Ordinances (Code of Ordinances) and for the publication of the County's recodified Land Development Code (known until published and effective as the Unified Development Code or UDC), according to the following terms and conditions. PART ONE SUPPLEMENT SERVICE for CODE OF ORDINANCES (1) ORDINANCES TO BE FURNISHED BY COUNTY. The County shall forward to MCC copies of the ordinances upon final enactment by the County. We request that the ordinances be furnished electronically and we have established a special e-mail address (ords@municode.com) to receive e-mailed ordinances. Printed copies are accepted. (2) SCHEDULE. MCC will keep the Code up-to-date by the publication of Supplements that will contain newly enacted ordinances of a general and permanent nature. Supplements can be published on a schedule to meet the requirements of the County. The County's current supplement schedule for the Code of Ordinances is January and July. A minimum of thirty (30) working days will be required for delivery of a printed Supplement. (3) EDITORIAL SCRUTINY. A member of MCC's editorial staff will study new ordinances in conjunction with the existing provisions of the Code. Pages of the Code containing provisions that are specifically repealed or amended by ordinance will be changed to remove such repealed or amended provisions and to insert the new ordinances. Should MCC detect conflicts,inconsistencies or duplications in the Code as the new ordinances are included, the County will be notified so that remedial action may be taken. (4) EDITORIAL NOTES. Appropriate editorial notes will be prepared and appended to the new sections as deemed necessary by the editor. (5) TABLES. The following tables will be prepared and/or updated for the Code: a) Table of Contents. This Table will be kept current to reflect changes in the Code volume. b) Comparative Table. This Table will list the ordinances included in each Supplement and set out the location thereof. This Table will be inserted preceding the Index. (6) PROOFS. After typesetting has been completed,MCC will submit one set of proofs to the County for review. The County will return the proofs with the changes indicated thereon within fifteen(15) days from the date of their receipt. Please remember that proofs could delay the final printing of the product. 16F1 MCC will be responsible for proofreading and typographical correctness. Errors attributable to MCC ii116 K 4 be corrected throughout the term of the contract,without charge to the County. MCC's liability for all services shall extend only to the correcting of errors in the supplements,not to any acts or occurrences as a result of such errors,and only so long as a contract is in effect. (7) INDEX. When the inclusion of new material necessitates changes in the Index,appropriate entries will be prepared and the necessary pages of the Index will be printed or reprinted to include the new entries. (8) INSTRUCTION SHEET. Each Supplement will contain a page of instructions for removal of obsolete pages and insertion of new pages. The latest ordinance included in the published Supplement will be noted in boldface type on the Instruction Sheet. (9) CHECKLIST. A checklist of up-to-date pages will be prepared and kept current for the benefit of the user. The checklist of up-to-date pages is a list of each page in the Code and the most current Supplement from which it is derived. The checklist allows instant determination of whether the user is relying on a page reflecting current ordinances. (10) TABLES AND GRAPHICS. Should the Supplement contain tables,drawings or graphics for which special methods of reproduction or modification are required, the costs will be as set out on the Quotation Sheet. MCC will require an electronic file of the tables and graphics to be included in the Code and/or a clean printed copy. (11) SHIPMENT. Supplements will be shipped to the County for distribution to the holders of the Code. (12) MCC AS TOTAL CODE ADMINISTRATOR FOR CODES AND LDC COMPLETE VOLUMES. MCC maintains an inventory of Codes for sale to the public, over and above the number specified in this agreement for County use. MCC is responsible for having available up-to-date copies of the County Code for purchase by future subscribers. MCC is responsible for marketing the Code to existing or potential subscribers. All handling expenses and risk of future sales of the Code will be incurred by MCC. MCC will set the sale price for the Code, as approved by the County, but retains 100% of the proceeds from sales. Should the County need additional copies of the Code,MCC will provide the desired number of copies at a discounted price. (13) COUNTY RETAINS REVENUE OF SUPPLEMENTS. County will be financially responsible for maintaining an inventory of Supplements,to be stored at MCC.Also,the County is entitled to 100% of the proceeds from the sale of all supplements as set forth in this Addendum. These funds will be credited to the County's account. a) Order Forms. MCC will prepare and print an order form that may be mailed to all potential subscribers of the new Code and Supplement Service. 2 16F1 b) Mailing Service. MCC will mail copies of the future Supplements to those persorjs 6 K 4 subscribing to the new Code and Supplement Service. The copies required for use by the County will be shipped as requested by the County. c) Billing Subscribers. MCC will bill subscribers to the Supplement Service on an annual basis. A listing of all current subscribers will be furnished prior to annual billing of the subscribers. d) Storage. All undistributed copies of the future Supplements will be stored by MCC. All risk of loss or damage to the Codes and Supplements so stored will be assumed by MCC. PART TWO ADDITIONAL SERVICES for CODE OF ORDINANCES (1) SAMPLE ORDINANCE SERVICE. Sample provisions of specific subjects will be furnished upon request. A sample index will be furnished for use in requesting the desired sample provisions. (2) REPRINTS. Looseleaf reprint pamphlets, which contain certain portions of the Code, including appropriate index pages,can be kept up-to-date at the same time the Code volume is supplemented. (3) LEGAL REVIEW. MCC offers,under the direction of the County Attorney,to review the entire Code on a chapter-by-chapter basis against current state statutes. The law editor will submit an editorial memorandum to the County Attorney outlining all recommendations for amending the Code to eliminate duplications,inconsistencies and obsolete provisions. MCC will work with the County Attorney in drafting proposed legislation, as deemed necessary. (4) UPDATE STATE LAW REFERENCES. In the event the County does not choose the option for a complete legal review of the Code,MCC offers to update and add state law references as a part of the editorial work. (5) CODE FURNISHED ELECTRONICALLY. The electronic Code can be furnished in a variety of electronic formats as described below. All formats will be updated through the most recently published ordinance in the printed Code. c) Folio BoundVIEWS. This is a full text search engine that supports standard Boolean logic,phrase searching,proximity searching and word stemming to include word variations and synonyms in searches. Every word of the Code is electronically indexed so queries are performed on the entire Code. A powerful context-sensitive, on-line help system is included within Folio Bound VIEWS, though the software is sufficiently intuitive to use without consulting the help library. d) Code on the web. The Code may also be included on MCC's web site (www.municode.com). The site contains a collection of more than 1,400 local government Codes and is available to anyone with Internet access. All Codes on the 3 16F1 site are integrated with Folio web search engine and amendments to the ‘e a y 6 incorporated as the book is updated. A link to the County's web site can also n provided. e) Word processing format. The master database of the Code can easily be converted into an RTF format that is useable in most of today's popular word processing formats,e.g.,WORD or WordPerfect. Alternatively,the Code can be provided in a generic text format such as ASCII or HTML. f) Code in Adobe PDF Format. MCC can provide the Code in PDF format. MCC will apply bookmarks for the chapters and,if available,the PDF version will contain a minor search tool. MCC may not be able to provide the County a search tool in certain instances. The County will need a copy of the Adobe Viewer(available for download for free from adobe.corn). The PDF format matches the printed page and MCC provides a complete updated PDF each time the Code has been supplemented. Should the County desire to also receive just the Supplement, an additional update fee applies. There is no licensing that applies to this format, but there are not the search capabilities built into Adobe as there are in the above Folio product. g) Support and training. Telephone support for all of the above-mentioned programs is available during working hours by calling our toll-free number (800-262-CODE). • Most problems are resolved in one call and this support is free of charge. Installing software is easily accomplished by the County IT staff, although MCC's support is available during installation, if needed. All of the above-mentioned programs are very intuitive and typically do not require separate training,however,on-site training is available. (6) ELECTRONIC SUPPLEMENTATION. MCC can provide the Supplements electronically on a schedule to meet the County's needs,e.g. monthly or bimonthly. The County may choose to have printed copies of the Supplements published less frequently. The electronic media will reflect the entire Code as updated through the most recent Supplement. (7) NEW ORDINANCES on the WEB(N.O.W.). MCC can post your ordinances on the web between supplements so that anyone searching your Code will find the most current legislation. To view this service,go to the Collier County,FL Code of Ordinances-See"Ordinances Enacted/Not yet Codified"located at the bottom of the Table of Contents. Although your ordinances will be a part of your Code database,MCC will not edit the Code to include the new ordinances - we will simply post the ordinances in their original form. The Code on the Web is maintained through the supplement Service. Once ordinances posted through the N.O.W. service are included in a supplement to the Code, they will be removed from the web. If you would like ordinances incorporated into the electronic version of the Code more often than your printed Code is updated, please consider our Electronic Supplementation service. PART THREE PUBLICATION of UNIFIED DEVELOPMENT CODE(UDC) 4 1. 6 Fl (1) UDC FURNISHED BY COUNTY. MCC hereby offers to publish the UDC as of the date of 1 6 �/ /, any contract entered into pursuant to this agreement; provided that the County may forward to MCC all"' n �F ordinances passed prior to or subsequent to said date for inclusion in the new UDC until notice is received that editorial work has been completed.We request the ordinances be furnished electronically(diskettes,e-mail, CD-ROM,etc.),though they may be furnished in printed form. (2) EDITORIAL WORK. The editorial work on the UDC will include the following: a) History Notes. A history note will be prepared for each section of the UDC. The note will indicate the source from which the section is derived. b) Chapter Analysis. Each chapter of the new UDC will be preceded by a detailed analysis listing the articles, divisions, and sections contained therein. c) Catchlines. Each section will be preceded by a catchline describing the content of the section. (3) INDEX. A comprehensive, legal and factual general index for the entire UDC will be prepared. All sections are indexed under major subjects with appropriate section citations. Columnar citations are used to enhance the ease of reference. (4) TABLES. The following Tables will be prepared for the new UDC: a) Table of Contents. This Table will list the chapters,articles or divisions of the UDC, with appropriate page numbers. b) Comparative Table. If feasible,prepare a Comparative Table,listing the ordinances included in the UDC,in chronological sequence and setting out the location of such ordinances in the UDC. (5) TYPESETTING AND PROOFS. After typesetting has been completed,MCC will submit one set of proofs to the County for review. The County may make word changes on the proofs without charge. However,the County will be charged for changes or deletions constituting more than one page of type. It shall be the duty of the County to return the proofs,with the changes indicated thereon,within forty- five(45)days from the date of their receipt. If proofs are not returned within forty-five(45)days and no notice to the contrary is received by MCC,it will be assumed that no changes are to be made. MCC will then proceed to print the UDC and no changes shall thereafter be allowed. Should the County request to review the proofs beyond forty-five(45)days but fails to return them within five(5)months,the contract balance shall become due and payable. Upon mutual agreement regarding time and compensation, MCC shall update the proofs with subsequent enactments before delivery of the printed UDC. MCC guarantees typographical correctness. Errors attributable to MCC will be corrected,consistent with the similar provision of Part One(6),throughout the term of the contract without charge to the County. MCC's liability for all services shall extend only to the correcting of errors in the UDC or future supplements, not to any acts or occurrences as a result of such errors and only so long as the contract is in effect. 5 16F1 (6) TIME SCHEDULE. The following is an agreed upon time schedule in the preparation of t4 6 K 4 new UDC: a) Submission of proofs to County from receipt of material: no more than 60 days b) Delivery of the completed UDC to County: 4 weeks after return of proofs, but no later than September 24, 2004, unless agreed to in writing by the County Attorney. The above time schedule provides for completion of the UDC within three(3)months,excluding time required for review of the proofs and any delays occasioned by the County. (7) PRINTING AND BINDING. When the County returns the proofs,MCC will proceed with printing and binding the UDC in accordance with the following: a) Copies. The number of copies desired by the County will be printed on 50 lb. white offset paper. b) Page format MCC's page format is designed for consistency and readability.The page size will be consistent with the format chosen by the County: 8 '/ x 11 inches, single column (sample attached). We provide two different page headers, chapter and LDC name,to allow better navigation within the LDC. We also provide ears to designate the section the page contains. Our page numbering allows for growth within the volume,as does our reserved chapter options. c) Type size. MCC will publish the UDC, ands all LDC supplements in ten-point type unless otherwise specified. Notice of such font change must be given prior to the completion of the editorial work so that the impact upon cost can be determined and discussed. d) Tables and graphics. Tables,drawings,designs,Algebra formulae,graphics, or other material that require special methods of reproduction or modification,will be charged as set out on the Quotation Sheet. MCC will require an electronic file of the tables and graphics included in the UDC and/or a clean printed copy. e) Binding. MCC will bind copies of the completed UDC in expandable post binders with slide lock fasteners. Covers will be imitation leather and available colors are black, burgundy,blue,or green,with gold lettering. Other binder choices are available(D-ring and three-ring). Cost may vary. Additional binders can be ordered at any time at the then-current prices. f) Separator tabs. MCC will furnish separator tab sheets(Mylar tabs,printed both sides) for the bound UDC. The tabs will reflect the major divisions or chapters of the UDC volume. (8) MCC AS TOTAL CODE ADMINISTRATOR CODE AND LDC COMPLETE VOLUMES. MCC maintains an inventory of the UDC for sale to the public,over and above the number specified in this agreement for County use. MCC is responsible for having available up-to-date copies of the County UDC for 6 16F1 purchase by future subscribers. MCC is responsible for marketing the UDC to existing or potent a1 K subscribers. All handling expenses and risk of future sales of the UDC will be incurred by MCC. MCC will set the sale price for the UDC, as approved by the County, but retains 100% of the proceeds from sales. Should the County need additional copies of the UDC,MCC will provide the desired number of copies at a discounted price. (9) COUNTY RETAINS REVENUE OF SUPPLEMENTS.County will be financially responsible for maintaining an inventory of Supplements,to be stored at MCC.Also,the County is entitled to 100%of the proceeds from the sale of all supplements as set forth in this contract. These funds will be credited to the County's account. a) Order Forms. MCC will prepare and print an order form that may be mailed to all potential subscribers of the new Code and Supplement Service. b) Mailing Service. MCC will mail copies of the future Supplements to those persons subscribing to the new Code and Supplement Service. The copies required for use by the County will be shipped as requested by the County. c) Billing Subscribers. MCC will bill subscribers to the Supplement Service on an annual basis. A listing of all current subscribers will be furnished prior to annual billing of the subscribers. d) Storage. All undistributed copies of the Code and future Supplements will be stored by MCC. All risk of loss or damage to the Codes and Supplements so stored will be assumed by MCC. (9) UDC FURNISHED ELECTRONICALLY. The UDC can be furnished in a variety of electronic formats as described below. All formats will be updated through the most recently published ordinance in the printed UDC. b) Folio Bound VIEWS. This is a full text search engine that supports standard Boolean logic,phrase searching,proximity searching and word stemming to include word variations and synonyms in searches. Every word of the UDC is electronically indexed so queries are performed on the entire UDC. A powerful context-sensitive, on-line help system is included within Folio Bound VIEWS, though the software is sufficiently intuitive to use without consulting the help library. c) UDC on the web. The UDC may also be included on MCC's web site (www.municode.com). The site contains a collection of more than 1,400 local government Codes and is available to anyone with Internet access. All Codes on the site are integrated with Folio web search engine and amendments to the Code are incorporated as the book is updated. A link to the County's web site can also be provided. d) Word processing format. The master database of the UDC can easily be converted into an RTF format that is useable in most of today's popular word processing 7 16F1 formats,e.g.,WORD or WordPerfect. Alternatively,the UDC can be provided in a generic text format such as ASCII or HTML. 16 K e) UDC in Adobe PDF Format. MCC can provide the UDC in PDF format. MCC n will apply bookmarks for the chapters and,if available,the PDF version will contain a minor search tool. MCC may not be able to provide the County a search tool in certain instances. The County will need a copy of the Adobe Viewer(available for download for free from adobe.corn). The PDF format matches the printed page and MCC provides a complete updated PDF each time the UDC has been supplemented. Should the County desire to also receive just the Supplement, an additional update fee applies. There is no licensing that applies to this format, but there are not the search capabilities built into Adobe as there are in the above Folio product. f) Support and training. Telephone support for all of the above-mentioned programs is available during working hours by calling our toll-free number(800-262-CODE). Most problems are resolved in one call and this support is free of charge. Installing software is easily accomplished by the County IT staff, although MCC's support is available during installation, if needed. All of the above-mentioned programs are very intuitive and typically do not require separate training,however,on-site training is available. A written quotation will be provided upon request. PART FOUR SUPPLEMENT SERVICE for LAND DEVELOPMENT CODE (1) ORDINANCES TO BE FURNISHED BY COUNTY. The County shall forward to MCC copies of the ordinances upon final enactment by the County. We request that the ordinances be furnished electronically and have established a special e-mail address (ords@municode.com) to receive e-mailed ordinances. Printed copies are accepted. (2) SCHEDULE. After shipment of the new UDC,MCC will keep the LDC up-to-date by the publication of Supplements that will contain the new ordinances of a general and permanent nature enacted by the governing body. The Supplements can be published on a schedule to meet the requirements of the County. The County's current supplement schedule for the LDC is January and July. A minimum of thirty (30) working days will be required for delivery of a Supplement. (3) EDITORIAL SCRUTINY. A member of MCC's editorial staff will study new ordinances in conjunction with the existing provisions of the UDC. Pages of the UDC containing provisions that are specifically repealed or amended by ordinance shall be reprinted to remove such repealed or amended provisions and to insert the new ordinances. Should MCC detect conflicts,inconsistencies or duplications in the UDC as the new ordinances are included,the County will be notified so that remedial action may be taken. (4) EDITORIAL NOTES. Appropriate editorial notes will be prepared and appended as deemed necessary by MCC. 8 16F1 (5) PROOFS. After typesetting has been completed, MCC will submit one set of proofs to tit 6 K 414 County for review. The County will return the proofs with the changes indicated thereon within fifteen(15)days from the date of their receipt. Please remember that proofs could delay the printing of the final product. MCC will be responsible for proofreading and typographical correctness. Errors attributable to MCC will be corrected throughout the term of the contract,without charge to the County. MCC's liability for all services shall extend only to the correcting of errors in the supplements,not to any acts or occurrences as a result of such errors,and only so long as a contract is in effect. (6) INDEX AND TABLES. When the inclusion of new material necessitates changes in the index,appropriate entries will be prepared and the necessary pages of the index will be printed or reprinted to include the new entries. The Comparative and State Law Reference Tables will be kept up-to-date to reflect the new ordinances and state law citations,if any,included in each Supplement. The Table of Contents will also be kept current to reflect changes in the LDC. (7) INSTRUCTION SHEET. Each Supplement will contain a page of instructions for removal of the obsolete pages and insertion of the new pages. The latest ordinance included in the published Supplement will be noted in boldface type on the Instruction Sheet. (8) CHECKLIST. A checklist of up-to-date pages will be prepared and kept current for the benefit of the user. The checklist of up-to-date pages will allow instant determination of whether the user is relying on a page reflecting current ordinances. (10) GRAPHICS. Should the Supplement contain tables,drawings or graphics for which special methods of reproduction or modification are required, the costs will be as set out on the Quotation Sheet. (10) SHIPMENT. Supplements will be shipped to the County for distribution to the holders of the LDC. PART FIVE ADDITIONAL SERVICES for LAND DEVELOPMENT CODE (1) REPRINTS. Looseleaf reprint pamphlets, which contain certain portions of the LDC, including appropriate index pages,can be kept up-to-date at the same time the LDC volume is supplemented. (2) ELECTRONIC SUPPLEMENTATION. MCC can provide the Supplements electronically on a schedule to meet the County's needs,e.g.monthly or bimonthly. The County may choose to have printed copies of the Supplements published less frequently. The electronic media will reflect the entire LDC as updated through the most recent Supplement. 9 16F1 16k4 (3) NEW ORDINANCES on the WEB(N.O.W.). MCC can post your ordinances on the web between supplements so that anyone searching your LDC will find the most current legislation. To view this service,go to the Collier County,FL Code of Ordinances-See"Ordinances Enacted/Not yet Codified"located at the bottom of the Table of Contents. Although your ordinances will be a part of your LDC database,MCC will not edit the LDC to include the new ordinances - we will simply post the ordinances in their original form. The LDC on the Web is maintained through the supplement Service. Once ordinances posted through the N.O.W. service are included in a supplement to the LDC, they will be removed from the web. If you would like ordinances incorporated into the electronic version of the LDC more often than your printed LDC is updated,please consider our Electronic Supplementation service. 10 l Fl QUOTATION SHEET 1 6 K 4 PART ONE - SUPPLEMENT SERVICE—CODE OF ORDINANCES (1) Annual fee for Supplements None (2) Number of copies 104 (3) Cost per page' $22.25 (4) Page format: 8 'h x 11 inches,double column (5) Tables and graphics,additional charge each2 $10 (6) Distribution and Storage of Codes and Supplements: MCC as Total Code Administrator for Code Volume a) County orders a minimum of 150 hard copies and MCC will have total responsibility for printing copies for sale to the public. b) There would be no cost incurred or liability to the County for the expenses involved in furnishing copies of the Code to the public. County Retains Revenue of Supplements: a) Printing order forms no charge b) Mailing of Codes and Supplements $3 per mailing, plus cost of postage; (charges passed to subscriber) c) Billing of subscribers for Code and/or Looseleaf Supplement Service $5 per subscriber; (charges passed to subscriber) d) Storage of Supplements no charge (7) State sales tax, if applicable. PART TWO -ADDITIONAL SERVICES—CODE OF ORDINANCES AND LDC (1) Sample Ordinance Service: a) Up to 100 pages, per annum $250 b) Over 100 pages, per page $0.50 (2) Reprints Quotation upon request 'A page is defined as the area on one side of a sheet. A sheet contains two(2)pages. 'If a graphic is larger than one page,then the charge is per page 11 16 E -1 16Ka (3) Legal Review of Code,per hour $150 Drafting charges will be based on the same hourly rate. (4) Updating state law references Quotation upon request (5) Electronic Code and LDC: a. Code and LDC integrated with Folio BoundVIEWS: i. County Department $2,000 ii. Mobile Site Licence $3,000 b. Code on the Internet,per year $300 (includes up to four updates) c. LDC on the Internet, per year $300 (includes up to four updates) d. Code formatted for word processing $175 e. Code in Adobe PDF format,includes the search function, if available $495 f. One set of updated electronic media,per Supplement $75 (cost in addition to regular Supplement per page charge) g. Additional sets of updated electronic media, per set $75 (6) ELECTRONIC SUPPLEMENTATION(Costs include printed supplements on a semiannual or annual basis) a) Quarterly or bimonthly schedule,cost per page: 8 '/x x 11 inches,double column $22.25 b) Monthly schedule,cost per page: 8 ' x 11 inches,double column $27.25 (7) NEW ORDINANCES on the WEB (N.O.W.)` a) Cost per ordinance, posted within 5 working days $15 b) Cost per ordinance,posted within 2 working days $25 PAYMENT FOR SUPPLEMENT SERVICE OF CODE (1) Payment will be due upon receipt of invoice. Supplements will be invoiced when shipped. (2) Freight charges will be prepaid and invoiced at the time of final billing. PART THREE—PUBLICATION OF UDC (1) Base cost, includes $16,200 a) Editorial work Minimum$50 per posting. 12 16F1 b) Tables 1 6 K 4 c) Typesetting and proofs d) Indexing e) Printing and binding i. Number of copies 100 ii. Number of binders 100 iii. Number of sets of special order tabs 100 iv. Estimated pages' 81/2 x 11 inches, single column 1,350 Base cost does not include: t) Pages in excess or less than those listed above will be billed as follows: i. 8 '/x 11 inches, single column $12 ii. 8 t/x 11 inches, double column $16 g)Graphics, additional charge each2 $10 h) Freight charges (invoiced upon shipment) Prepaid i) State sales tax, if applicable (3) Distribution and Storage of UDC and Supplements: MCC as Total Code Administrator for LDC a) County orders a minimum of 150 hard copies and MCC will have total responsibility for printing copies for sale to the public. b) There would be no cost incurred or liability to the Countyfor the expenses involved in furnishing copies of the Code to the public. County Retains Revenue of Supplements: a) Printing order forms no charge b) Mailing of Codes and Supplements $3 per mailing,plus cost of postage; (charges passed to subscriber) c) Billing of subscribers for Code and/or Looseleaf Supplement Service $5 per subscriber; (charges passed to subscriber) d) Storage of Supplements no charge (4) Electronic UDC: Included under Part II(5)of Code Supplement Quotation—Additional Services ' A page is defined as the area on one side of a sheet of paper. A sheet contains two(2)pages. 2 If a graphic is larger than one page,the charge is then per page. 2A page is defined as the area on one side of a sheet. A sheet contains two(2)pages. 3 Per page rate will be$19 for 8�/2 x 11 inches,single column and$22.25 for 8 1/2 x 11 inches,double column for 100 copies, there will be an addition of$0.50 per page for each additional 50 copies. 13 16F1 PART FOUR—SUPPLEMENTATION SERVICE FOR LDC (1) Annual fee for SupplementsNonn e (2) Number of copies 100 (3) Cost per page i. 8 1 x 11 inches, single column $19.003 ii. 8 '/z x 11 inces, double column $22.25 (4) Tables and graphics, additional charge each6 $10 (5) State sales tax, if applicable PART FIVE—ADDITIONAL SERVICES FOR LDC (1) Reprints Quotation upon request (2) ELECTRONIC SUPPLEMENTATION(Costs include printed supplements on a semiannual or annual basis) a) Quarterly or bimonthly schedule,cost per page: i. 8 ' x 11 inches, single column $19 ii. 8 '/s x 11 inches, double column $22.25 b) Monthly schedule, cost per page: i. 8 ' x 11 inches, single column $24 ii. 8 ' x 11 inches, double column $27.25 (3) NEW ORDINANCES on the WEB (N.O.W.)2 a) Cost per ordinance,posted within 5 working days $15 b) Cost per ordinance, posted within 2 working days $25 PAYMENT FOR PUBLICATION OF UDC (1) Upon signing of the contract $6,840 (2) Upon receipt of proofs $5,670 (3) Balance upon delivery of UDC. (4) Payment for the Supplement Service will be due upon receipt of an invoice. Supplements will be invoiced when shipped. (5) Freight charges will be prepaid and invoiced at time of final billing. This proposal shall be valid for a period of ninety(90) days from the date appearing below. 2 Minimum$50 per posting. 14 16F1 Submitted by:y 16K4 MUNICIPAL CODE CORPORATION . r/AA I(/ ili ii JAI I \\ ' 1 Witness 'resident/C • V r , 7 Witness Date Accepted by: ATTEST: BOARD OF COUNTY COMMISSONERS OF COLLIER COUNTY,FLORIDA DWIGHT E. BF%K, CLERK By: �.?,.. e:tytDONNA FIALA, CHAIRMAN B E' ' WI I . .,1 & !! 1�.0• yT- . 1. Attest as to-Cb $rnian's --, ..signature ona,y: '- Appr& d as to for1n ird.Iegal sufficiency: ito • 'P •A' t W4b Patrick G. White Assistant County Attorney Item# U___ D 'a 8- 1?mg r oc•d fa4:ioin4 pus,/CleiK 15