Agenda 09/11/2018 Item #16E 909/11/2018
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property and notification of revenue disbursement.
OBJECTIVE: To promote accountability and provide transparency to the pu blic and gain the
Board’s approval/ratification for the sale, donation, trade -in or disposal of surplus property .
CONSIDERATIONS: In accordance with the County’s CMA 5809 Managing Personal Property and
Consumable Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by
Local Governments, the Procurement Services Division produces a regular Administrative Report of
County surplus, disposal, and revenue disbursement.
Procurement Services is responsible for the redistribution, sale, or disposal of surplus property. Division
Directors are responsible for the accountability of all assigned County property. Procurement Services
maintains an accurate and accountable surplus property management program in accordance with state
guidelines for accountability and to obtain maximum revenue for disposal of the County’s property.
Throughout the fiscal year, divisions determine if asset items are broken or have no useful value, and
those items are recycled or trashed and reported on this report. If surplus items are no longer needed, but
still have value, then they are disposed of in one of the following ways: donation, trade-in or sent to
surplus. Once assets are disposed, these items are reported to the Board. Items sold at auction are also
reported.
FISCAL IMPACT: There were on-line sales in the amount of $390.00 for surplus equipment. T he
County received no trade-in value for new equipment during this period. The net book value of disposed
items was $0.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for Board approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To approve the surplus, disposal, and revenue disbursement report as prepared
by the Procurement Services Division.
Prepared by: Cat Bigelow, Procurement Operations Manager, Procurement Services
ATTACHMENT(S)
1. Executive Summary_ back up for 9-11-18 BCC Meeting (PDF)
2. Executive Summary_ back up for OnLine Sales Auction BCC Meeting 9-11-18 (PDF)
16.E.9
Packet Pg. 1749
09/11/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.9
Doc ID: 6502
Item Summary: Recommendation to approve the administrative report prepared by the
Procurement Services Division for disposal of property and notification of revenue disbursement.
Meeting Date: 09/11/2018
Prepared by:
Title: Supervisor - Operations – Procurement Services
Name: Catherine Bigelow
08/22/2018 12:16 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
08/22/2018 12:16 PM
Approved By:
Review:
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/22/2018 12:17 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/22/2018 1:23 PM
Procurement Services Stephanie Cales Level 1 Purchasing Gatekeeper Completed 08/22/2018 1:26 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/23/2018 8:53 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/23/2018 3:11 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/24/2018 10:33 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/24/2018 10:53 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/24/2018 12:11 PM
Grants Therese Stanley Additional Reviewer Completed 08/24/2018 1:04 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/03/2018 7:57 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/11/2018 9:00 AM
16.E.9
Packet Pg. 1750
Type of
Disposition Reason Custodian BCC or Constitutional
Office
Responsible
Cost Center SAP Asset #Inventory
County Asset #Description Serial # Approx. Net Book Trade-In Value
RECYCLED BROKEN CHERYL KIMBLE TC 108010 30019202 890890 60" LATERAL FILE CABINET N/A $ - $ -
SCRAPPED INOPERABLE MIKE BERRIOS BCC 121143 30000823 CC00003495 COLOR PRINTER HP LASERJET CP4025DN JPBCB6F08B $ - $ -
SCRAPPED INOPERABLE MIKE BERRIOS BCC 121143 30022855 CC00003841 COLOR PRINTER HP LASERJET CP4025DN JPCCD6B12S $ - $ -
Totals:-$ -$
16.E.9.a
Packet Pg. 1751 Attachment: Executive Summary_ back up for 9-11-18 BCC Meeting (6502 : Property Disposal and
Custodian Resp C.Ctr Inv #Non-Asset Description Addtnl Info Serial #C.Ctr C.Ctr Person Fund Status Sale Amount Disposition Type Lot #
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 63DLPW1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 63BKPW1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 3G12CX1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 639KPW1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 3G13CX1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 4Q5DTW1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 7010 FBDJRW1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 DELL OPTIPLEX 780 28LJBP1 155810 ALAN PORTIS 001 SOLD 47.50 ONLINE AUCTION 2142708
EDWARD COYMAN 121730 ROLLING CHAIR RACK 155410 DARCY ANDRADE 001 SOLD 10.00 ONLINE AUCTION 2147898
Total 390.00
16.E.9.b
Packet Pg. 1752 Attachment: Executive Summary_ back up for OnLine Sales Auction BCC Meeting 9-11-18 (6502 :