Agenda 09/11/2018 Item #16D1609/11/2018
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #18-7376 “Non-Bulk Chemicals, Reagents, and
Pool Supplies” to multiple awardees: Category 1 - Non-Bulk Chemicals to Hawkins, Inc.; Category
2 - Reagents to Commercial Energy Specialist; and Category 3 - Pool Supplies to Recreonics, Inc.
OBJECTIVE: To provide non-bulk chemicals, reagents, and pool supplies to the pools and water
features at all Collier County Pool Facilities, which includes Sun-N-Fun Lagoon at North Collier
Regional Park, Golden Gate Community Park, Immokalee Sports Complex, Eagle Lakes Community
Park, Vineyards Community Park, and any future parks or water features.
CONSIDERATIONS: The Parks and Recreation Division maintains the County’s pools and water park
facilities. Each facility needs a regular supply of chemicals, reagents, pool supplies, and equipment to
maintain proper safety conditions for the public.
On May 1, 2018, the Procurement Services Department released ITB #18-7376 to 2,115 vendors for the
Non-Bulk Chemicals, Reagents, and Pool Supplies. Vendors downloaded forty-three (43) bid packages,
and the County received four (4) bids by May 21, 2018. Staff is recommending awarding to the following
responsive and responsible bidders: Hawkins, Inc. for Category 1, Commercial Energy Specialist for
Category 2, and Recreonics, Inc., for Category 3. Staff found Leslie’s Poolmart, Inc. non -responsive for
taking exception to and modifying County required terms and conditions.
Respondents:
Company Name City County State Bid Amount Responsive/Responsible
Hawkins, Inc. Apopka Orange FL Category 1: $579
Category 2: $344.10
Category 3: No-bid
Y/Y
Commercial
Energy Specialist
Jupiter Palm
Beach
FL Category 1: No-bid
Category 2: $165.94
Category 3: No-bid
Y/Y
Recreonics, Inc. Louisville Jefferson KY Category 1: No-bid
Category 2: No-bid
Category 3: 2-10%
off catalog pricing
Y/Y
Leslies Poolmart,
Inc.
Phoenix Maricopa AZ Category 1: $349.61
Category 2: $175
Non-Responsive
A Purchase Order, with the County’s standards terms and conditions, will be issued for this award. The
award is for three (3) years with two (2) one (1) year renewal options, and prices shall remain firm for the
initial term of the award.
FISCAL IMPACT: Funds to maintain aquatic facilities are available within various cost centers in
General Fund (001), Unincorporated Area General Fund (111), and Parks CIP Fund (306).
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority vote
for Board approval. -SRT
16.D.16
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09/11/2018
RECOMMENDATION: To award ITB #18-7376 “Non-Bulk Chemicals, Reagents, and Pool Supplies”
to multiple awardees: Category 1 - Non-Bulk Chemicals to Hawkins, Inc.; Category 2 - Reagents to
Commercial Energy Specialist; and Category 3 - Pool Supplies to Recreonics, Inc.
Prepared By: Matthew Catoe, Operations Analyst, Parks and Recreation Division
ATTACHMENT(S)
1. 18-7376 Solicitation (PDF)
2. Recreonics_Inc Bid Docs (PDF)
3. Commercial Energy Specialist_Inc Bid Docs (PDF)
4. Hawkins_Inc submittal (PDF)
5. 18-7376 Bid Tabulation (PDF)
6. NORA Signed (PDF)
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09/11/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.16
Doc ID: 6432
Item Summary: Recommendation to award Invitation to Bid (ITB) #18-7376 “Non-Bulk
Chemicals, Reagents, and Pool Supplies” to multiple awardees: Category 1 - Non-Bulk Chemicals to
Hawkins, Inc.; Category 2 - Reagents to Commercial Energy Specialist; and Category 3 - Pool Supplies
to Recreonics, Inc.
Meeting Date: 09/11/2018
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
08/14/2018 2:22 PM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
08/14/2018 2:22 PM
Approved By:
Review:
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 08/14/2018 2:29 PM
Procurement Services Stephanie Cales Level 1 Purchasing Gatekeeper Completed 08/14/2018 2:30 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/17/2018 9:22 AM
Procurement Services Kristofer Lopez Additional Reviewer Completed 08/17/2018 9:44 AM
Procurement Services Swainson Hall Additional Reviewer Completed 08/22/2018 4:36 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/23/2018 9:03 AM
Parks & Recreation Barry Williams Additional Reviewer Completed 08/24/2018 9:45 AM
Public Services Department Joshua Hammond Additional Reviewer Completed 08/24/2018 4:05 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 08/27/2018 8:24 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/27/2018 12:17 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/28/2018 3:27 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/28/2018 4:13 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/29/2018 2:27 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/29/2018 3:01 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/02/2018 3:13 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/11/2018 9:00 AM
16.D.16
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Non-Bulk Chemicals, Reagents, and Pool Supplies
SOLICITATION NO.: 18-7376
KRISTOFER LOPEZ, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8944
Kristofer.lopez@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.D.16.a
Packet Pg. 1358 Attachment: 18-7376 Solicitation (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies 1
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 18-7306
PROJECT TITLE: Non-Bulk Chemicals, Reagents, and Pool Supplies
BID OPENING DAY/DATE/TIME: May 21, 2018 @ 3:00 P.M.
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the
intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications
stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance.
BACKGROUND
The Parks and Recreation Division is interested in obtaining a vendor(s) capable of providing non-bulk chemicals, reagents, and pool
equipment for its pools and water features at multiple locations in Collier County. Historically, Collier County Divisions have spent
approximately seventy-five thousand dollars ($75,000) annually.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options..
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to
comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and
place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with
VENDOR.
AWARD CRITERIA
ITB award criteria are as follows:
➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price per line item as
outlined below:
• Total pricing for Category 1, Category 2, and Category 3 is the largest discount percentage from
16.D.16.a
Packet Pg. 1359 Attachment: 18-7376 Solicitation (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies 2
catalog provided
➢ Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Award to one vendor for each Category 1-3
➢ The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation .
DETAILED SCOPE OF WORK
The Parks and Recreation Division is interested in obtaining a vendor(s) capable of providing non-bulk chemicals, reagents, and pool
equipment for its pools and water features at the following locations:
• Eagle Lakes Community Park
11565 Tamiami Trail E, Naples, FL 34113
• Golden Gate Community Park
3300 Santa Barbara Blvd, Naples, FL 34116
• Immokalee Sports Complex
505 Escambia St, Immokalee, FL 34142
• North Collier Regional Park
Sun-N-Fun Lagoon
15000 Livingston Rd, Naples, FL 34109
• Vineyards Community Park
6231 Arbor Blvd W, Naples, FL 34119
Other facilities or operations may be added as operations/features are expanded.
The vendor shall:
• Supply reagents, chemicals, equipment or pool supplies pricing inclusive of all supplies, mark-up, transportation and delivery
charges, packaging, fuel surcharges, etc. to the locations noted above, or any additional locations identified by the Division
Project Manager.
• Deliver reagents, chemicals or pool supplies within two (2) business days of notification by the Division Project Manager;
delivery shall be made FOB Destination.
• Provide multiple chemicals to be delivered on a pallet no larger than 44 inches by 44 inches with plastic wrap covering the
chemicals.
• Provide standard and emergency deliveries as identified by the Division Project Manager.
• Comply, including transporters and handlers of materials, with all Federal and State regulations associated with the safe and
proper handling and delivery of chemicals associated with this ITB (e.g. DOT , Environmental Protection, OSHA, etc.).
• Provide a Safety Data Sheets (SDS) on all initial chemical deliveries for each delivery location, and any time thereafter when
a chemical change occurs.
• Provide technical and safety assistance as requested by the Division Project Manager for the handling of chemicals, reagents,
equipment and pool supplies.
• Provide test and performance data on chemicals, reagents, equipment and pool supplies as identified by the Divisions.
• Provide invoices which identify the chemical, reagent, equipment or supplies delivered, the amount / quantity, the unit of
measure, the price and the extended price by location and with the purchase order identified.
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Packet Pg. 1360 Attachment: 18-7376 Solicitation (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies 3
INSURANCE AND BONDING REQUIREMENTS
Insurance / Bond Type Required Limits
1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued
by the State of Florida is required. Entities that are formed as Sole Proprietorships
shall not be required to provide a proof of exemption. An application for exemption
can be obtained online at https://apps.fldfs.com/bocexempt/
2. Employer’s Liability
$_1,000,000__ single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$_1,000,000__single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability.
4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend,
indemnify and hold harmless Collier County, its officers and employees from any and
all liabilities, damages, losses and costs, including, but not limited to, reasonab le
attorneys’ fees and paralegals’ fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone
employed or utilized by the Contractor/Vendor in the performance of this Agreement.
5. Automobile Liability $_1,000,000__Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
6. Other insurance as noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than $5,000,000
each occurrence if applicable to the completion of the Services under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $ ___________ Per claim & in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
Cyber Liability $__________ Per Occurrence
Technology Errors & Omissions $__________ Per Occurrence
7. Bid bond
Shall be submitted with proposal response in the form of certified funds, cashiers’
check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or
proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made
payable to the Collier County Board of County Commissioners on a bank or trust
16.D.16.a
Packet Pg. 1361 Attachment: 18-7376 Solicitation (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies 4
company located in the State of Florida and insured by the Federal Deposit Insurance
Corporation.
8. Performance and Payment
Bonds
For projects in excess of $200,000, bonds shall be submitted with the executed
contract by Proposers receiving award, and written for 100% of the Contract award
amount, the cost borne by the Proposer receiving an award. The Performance and
Payment Bonds shall be underwritten by a surety authorized to do business in the
State of Florida and otherwise acceptable to Owner; provided, however, the surety
shall be rated as “A-“ or better as to general policy holders rating and Class V or
higher rating as to financial size category and the amount required shall not exceed
5% of the reported policy holders’ surplus, all as reported in the most current Best
Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New
York, New York 10038.
9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The sam e
Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General
Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by,
or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must s tate
the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on beh alf
of Collier County.
12. Thirty (30) Days Cancellation Notice required.
2/15/18 – GG
Name of Firm
_______________________________________ Date _____________________
Vendor Signature
____________________________________________________________________
Print Name
____________________________________________________________________
Insurance Agency
____________________________________________________________________
Agent Name
_______________________________________ Telephone _________________
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Packet Pg. 1362 Attachment: 18-7376 Solicitation (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
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Packet Pg. 1363 Attachment: Recreonics_Inc Bid Docs (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
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Packet Pg. 1397 Attachment: Commercial Energy Specialist_Inc Bid Docs (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
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Packet Pg. 1411 Attachment: Hawkins_Inc submittal (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
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Packet Pg. 1412 Attachment: Hawkins_Inc submittal (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
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Packet Pg. 1425 Attachment: Hawkins_Inc submittal (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
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Packet Pg. 1426 Attachment: Hawkins_Inc submittal (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
16.D.16.d
Packet Pg. 1427 Attachment: Hawkins_Inc submittal (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
NON-RESPONSIVE
Recreonics, Inc
Commercial Energy
Specialists Hawkins, Inc
Leslies Poolmart,
Inc
Item #Item Description Category Unit of Measure Price Price Price Price
1 Acid – Sulfuric (1 Gallon Container - 4 to case)Chemicals 1 GAL No Bid No Bid $5.00 $2.70
2 Acid – Muratic 1 Gallon Container - 4 to case)Chemicals 1 GAL No Bid No Bid $5.00 $4.00
3 Algaecide – black (Quart metallic base by the case)Chemicals 1 QT No Bid No Bid $21.00 $10.99
4 Calcium Hypochloride (100 LB Bucket/Pail)Chemicals 100 LB No Bid No Bid $220.00 $139.00
5 Sodium Bicarbinate Chemicals EA No Bid No Bid $25.00 $15.25
6 Comparator Block for 2002 Series Chemicals EA No Bid No Bid $20.00 $6.95
7 Chlorinator Sticks (50 LB Bucket)Chemicals EA (50 LB Bucket)No Bid No Bid $205.00 $107.99
8 Defoamer (no product preference)Chemicals 1 PT No Bid No Bid $15.00 $6.75
9 Sodium thiosulfate (50 LB Bag)Chemicals EA (50 LB Bag)No Bid No Bid $48.00 $49.99
10 Tile Cleaner Chemicals 1 GAL No Bid No Bid $15.00 $5.99
Award Total No Bid No Bid $579.00 $349.61
Item #Item Description Category Unit of Measure Price Price Price Price
14 # 1 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.89 $8.50 $3.25
15 #1 Taylor Reagent Reagent BTL (2 OZ)No Bid $8.25 $14.50 $6.00
16 # 2 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.75 $9.95 $3.25
17 # 2 Taylor Reagent Reagent BTL (2 OZ)No Bid $8.50 $14.95 $6.00
18 # 3 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $4.14 $9.50 $3.25
19 # 3 Taylor Reagent Reagent BTL (2 OZ)No Bid $9.18 $15.00 $6.00
20 # 4 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.31 $9.50 $3.25
21 # 4 Taylor Reagent Reagent BTL (2 OZ)No Bid $5.58 $11.95 $6.00
22 # 5Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.50 $8.95 $3.25
23 # 5 Taylor Reagent Reagent BTL (2 OZ)No Bid $5.66 $14.00 $6.00
24 # 6 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.50 $9.50 $3.25
25 # 6 Taylor Reagent Reagent BTL (2 OZ)No Bid $5.41 $14.00 $6.00
26 # 7 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.04 $8.95 $3.25
27 # 7 Taylor Reagent Reagent BTL (2 OZ)No Bid $5.22 $11.95 $6.00
28 # 8 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $2.93 $8.95 $3.25
29 # 8 Taylor Reagent Reagent BTL (2 OZ)No Bid $5.43 $11.95 $6.00
30 # 9 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $2.93 $8.50 $3.25
31 # 9 Taylor Reagent Reagent BTL (2 OZ)No Bid $5.18 $11.95 $6.00
32 # 10 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.66 $7.95 $4.75
33 # 10 Taylor Reagent Reagent BTL (2 OZ)No Bid $6.52 $12.95 $6.00
34 # 11 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $5.81 $12.95 $4.75
35 # 11 Taylor Reagent Reagent BTL (2 OZ)No Bid $9.66 $16.95 $6.50
36 # 12 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $3.66 $9.95 $4.75
37 # 12 Taylor Reagent Reagent BTL (2 OZ)No Bid $6.06 $12.95 $6.00
38 R-0871 Taylor Reagent Reagent BTL (3/4 OZ)No Bid $9.10 $12.95 $6.25
39 R-0871 Taylor Reagent Reagent BTL (2 OZ)No Bid $13.04 $16.95 $10.25
40 # 13 Taylor Reagent Reagent 1 PT No Bid $10.45 $24.00 $7.00
41 0870 DPD Powder Taylor Reagent Reagent EA No Bid $8.58 $13.95 $35.50
Award Total No Bid $165.94 $344.10 $175.00
* See Star Below No Bid No Bid No Bid
Vendor Check List Yes Yes Yes Yes
Conflict of Interest Affidavit Yes Yes Yes Yes
Vendor Declaration Statement Yes Yes Yes Yes
Immigration Affidavit Certification Yes Yes Yes Yes
Vendor Substitute W – 9 Yes Yes Yes Yes
Local Vendor Preference No No No No
Opened by: Kristofer Lopez, Procurement Strategist
Witnessed by: Evelyn Colon, Procurement Strategist
No Discount for all Wibit Products
Provide discount percentage off catalog price
* 10% Discount off all items in 2018 price list not marked
2% Discount off all items in 2018 price list marked with a star
1% Discount off al items in 2018 price list marked with an asterisk
5% Discount off all items in the 2018 price list with bold type
Bid Tabulation 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies
*Category 1 Non Bulk Chemicals
*Category 2 Reagents
Category 3 Pool Supplies
*Pricing must be inputed into all line items for Category 2 to be considered for award
*Pricing must be inputed into all line items for Category 1 to be considered for award
16.D.16.e
Packet Pg. 1428 Attachment: 18-7376 Bid Tabulation (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)
16.D.16.f
Packet Pg. 1429 Attachment: NORA Signed (6432 : ITB 18-7376 Non-Bulk Chemicals, Reagents, and Pool Supplies)