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Backup Documents 12/11-12/2012 Item #16D13 13 ' ROUTING 1L()P ORIGINAL DOCUMENTS CHECKLIST & R O TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5). Route to Addressee(s) Office Initials Date (List in routing order) 1. Lisa N.Carr,Grants Coordinator Housing,Human,Veterans Services LNC 12/17/12 Department 2. Jennifer B.White,ACA Office located within Housing,Human, tn7 Veterans Services Department � I a`AD 'l i 3. County Attorney's Office County Attorney's Office 4. BCC Office Board of County Commissioners \\311'1 5. Minutes and Records Clerk of Court's Office �M t rVi3 PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Lisa N.Carr,Clrants Coordinator Phone Number 239-252-2339 Contact / Agenda Date Item was 12/11/12 \, Agenda Item Number 16.D.13. Approved by the BCC Type of Document Agreement for Collier County Child Number of Original 3 total(-t-ufisattr Attached Advocacy Council,Inc.d/b/a Children's Documents Attached -Curiti act) Advocacy Center of Collier County INSTRUCTIONS&CHECKLIST • Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the LNC County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and n/a all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or LNC the final negotiated contract date whichever is applicable. 4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and LNC initials are required. 5. In most cases(some contracts are an exception),the original document and this routing slip should be LNC provided to Kristi Bartlett in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified.Be aware of your deadlines! 6. The document was approved by the BCC on 12-11-2012 and all changes made during the LNC meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05 «matter numben>/«document_numbers 16013 MEMORANDUM Date: January 9, 2013 To: Lisa Carr, Grants Coordinator Housing, Human & Veteran Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: An agreement with Collier County Child Advocacy Council, d/b/a Children's Advocacy Center of Collier County for A grant funded supervised visitation program via the Department of Justice Attached are two (2) original copies of the agreement referenced above (Item #16D13) approved by the Board of County Commissioners on Tuesday, December 11, 2012. The third original agreement will be held on file in the Minutes and Records Department for the Board's Official Record If you have any questions, please call me at 252-8406. Thank you 16013 1 Collier County Child Advocacy Council, Inc. I,the undersigned,hereby certify to that I am the Secretary of the Collier County Child Advocacy Council,Inc. a non-profit corporation duly organized and existing under the laws of the State of Florida;that the following is a true copy of a resolution duly adopted by the Board of Directors of said Corporation at a meeting duly held on the day of October 16,2012,at which a quorum was present;and that such resolution has not been rescinded or modified. RESOLVED: That Jacqueline Griffith Stephens has the authority to sign contracts [Child Advocacy Agreement for Mandated Services, Child Advocacy–Supervised Visitation/Safe Havens,and Contract Renewals] on behalf of the corporation I further certify that there is no provision in the By-Laws of said Corporation limiting the power of the Board of Directors to pass the foregoing resolution and that the same is in conformity with the provisions of said By- Laws. In Witness Whereof,I have hereunto set my hand and the seal of said Corporation this day of October,25,2012 . (NOTARIZE) Secretary,_,44 .______4_494Lei4__ _____ t — �� Wee` t aSS 4706 d�ott4.2ot 1.,.‘.. ' worm...e us --,-; ;,; own&May 24,2018 Georr Vi,ob it 4+.e.0 tS p4A4o/ �R/� � 4y� .a, . N.t! . I�' .„I:6:' Bonded Thu Notary Pubic Wende s 1 044,Asit- AV.,i0-4.. Saw.r(.. Sl me.` ✓-e- ...Li, Jr Ila—el II 1,T-1P Erii,i,...f.j bea,,,t_i_AA_42_ —ft.A...., ) or.ASHLEY FRANT2 81pLE :M16 /ES:My242016 ,?ar2 , ',�. ei ( (0 t /Q�,p •• '',A ii Bonded Thu Notary PuNie Underwriters 0,A%__ It) eL1-P. 0//, 1 ® 6D ACORO CERTIFICATE OF LIABILITY INSURAN TE(MM/DD/YYYY) ‘..------ 6/29/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). NTACT PRODUCER NAME: Jessie Cabrera Lutgert Insurance Naples (A/CC.No.Ext):239-262-7171 FAX No):239-262-5360 PO Box 112500 E-MAIL Naples FL 34108 ADDRESS:jcabreraCcr7lutgertinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Scottsdale Insurance Co 41297 INSURED CHILD-2 INSURER B:Florida Retail Children's Advocacy Center INSURER C: Collier County Child Advocacy INSURER D: 1036 6th Avenue North Naples FL 34102 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:1386624 REVISION NUMBER:1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A GENERAL LIABILITY TBD 7/1/2012 7/1/2013 EACH OCCURRENCE $1,000,000 DAMAGE TO X COMMERCIAL GENERAL LIABILITY PREMISES(Ea RENTE D occurrence) $300,000 X CLAIMS-MADE OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADVINJURY _ $1,000,000 GENERAL AGGREGATE $3,000,000 • GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $3,000,000 —1 POLICY PRO- JECT LOC $ A AUTOMOBILE LIABILITY TBD 7/1/2012 7/1/2013 COMBINED SINGLE LIMIT (Ea accident) X500,000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED — — AUTOS _ AUTOS BODILY INJURY(Per accident) $ X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE _ AUTOS (Per accident) $ $ UMBRELLA LIAB OCCUR — EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ g WORKERS COMPENSATION 052029767 1/1/2012 1/1/2013 X WCSTATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N/A E.L.EACH ACCIDENT $1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liability TBD 7/1/2012 7/1/2013 Occurrence Limit 1,000,000 Aggregate Limit 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) Certificate Holder is Additional Insured with respect to General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Collier County Government Center-Human Services ACCORDANCE WITH THE POLICY PROVISIONS. Department 3301 Tamiami Trail East Naples FL 34112 AUTHORIZED REPRESENTATIVE 1 21a 2:4,,Lar ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 16013 AGREEMENT For Child Advocacy Supervised Visitation THIS AGREEMENT, made and entered into on this I I day of D(C�.vl b Ur, 2012, by and between Collier County Child Advocacy Council, Inc. d/b/a Children's Advocacy Center of Collier County (hereinafter referred to as the "CCCAC"), authorized to do business in the State of Florida whose business address is 1036 6th Avenue North, Naples, Florida 34102 and Collier County, a political subdivision of the State of Florida("County"): NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: 1. COMMENCEMENT: The contract shall be for a three (3) year period, commencing on October 1, 2012 and terminating on September 30, 2015. In the event that additional grant funding becomes available or the grantor extends the grant award, the County may, at its discretion and with the consent of CCCAC, renew the Agreement under all of the terms and conditions contained in this Agreement for one, one (1) year period. The County shall give the CCCAC written notice of the County's intention to extend the Agreement term not less than ten (10) calendar days prior to the end of the Agreement term then in effect. 2. SCOPE OF WORK: The CCCAC shall provide services in accordance with the terms and conditions of"Attachment A", incorporated herein by reference. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the CCCAC and the County. Any changes in the operation of the program that are different from the Agreement must be submitted to Collier County in writing prior to a change, and cannot be implemented until provided for in writing. Services provided under this contract shall include those services outlined in the project narrative (OVW 2012-3131)incorporated by reference and the following: A. Strengthen operations and continue to provide high quality supervised visitation B. Improve the quality of services through enhanced training opportunities C. Provide direct on site advocacy services in collaboration with the local domestic violence shelter D. Possess, maintain and keep current any and all necessary licenses required by al all authorities. Page 1 of 12 160131 E. Maintain adequate fiscal accounting procedures in accordance with generally accepted standards. Maintain all financial records and reports relating to funds paid under this Agreement. F. Maintain books, records, documents and other evidence and accounting procedures and practices that fully and properly reflect all direct costs of any nature expended in the performance of the Agreement. G. Allow inspection, review or audit of these records by County and Clerk of Court personnel upon reasonable notice, subject to the confidentiality requirement of Chapter 39, Florida Statutes. H. Retain all books, records and other documents relative to the Agreement for six (6) years after final payment. 3. REPORTS: 3.1 The CCCAC agrees to submit semiannual progress reports that describe project activities during the reporting period. Progress reports shall be submitted within 15 calendar days after the end of the reporting periods,which are January 1 —June 30 and Julyl- December 31 for the duration of the award. The CCCAC is required to submit this information to the County's Grant Coordinator who will submit the semiannual progress report within the required 30 day time period after the end of the quarter. The County shall have ten working days to review the report and request any revisions. Failure to timely request any revisions shall be deemed acceptance of the report by the County. 3.2. The CCCAC shall submit a final report, which provides a summary of progress toward achieving the goals and objectives of the award significant results, and any products developed under the award, is due 60 calendar days after the end of the award. The Final Progress Report should be submitted to the County as "Final". The CCCAC is required to submit this information to the County's Grant Coordinator who will submit the final report within the 90 day time period. The County shall have ten working days to review the report and request any revisions. Failure to timely request any revisions shall be deemed acceptance of the report by the County. 3.3. Under the Government Performance and Results Act (GPRA) and VAWA 2000, CCCAC is required to collect and maintain data and measure the effectiveness of their grant-funds activities. Accordingly, the CCCAC shall submit semi-annual electronic progress reports on program activities and program effectiveness measures semi-annually no later than June 15 and January 15 each contract year. Information that CCCAC must collect under the GPRA and VAWA 2000 includes, but is not limited to: (1) number of persons served; 2) number of persons seeking services who could not be served; 3) number of supervised visitation and exchange centers supported by the program; 4) number of supervised visits between parents and children; and 5) number of supervised exchanges between parents and children. The County shall have ten working Page 2 of 12 160134 days to review the report and request any revisions. Failure to timely request any revisions shall be deemed acceptance of the report by the County. 4. DELIVERABLES: Requirement Due Date Report showing referrals, intakes, number of Quarterly with payment request (December, supervised visits cancelled and completed March, June, September) Summary report of client satisfaction survey Annually November results Annual Training Report Annually November 5. COMPENSATION: The County shall pay the CCCAC for the performance of this Agreement a total amount of Three Hundred Eighteen Thousand Eight Hundred and Ninety-Five dollars ($318,895.00) based on allowable expenses incurred. Payment will be made upon receipt of a proper invoice and a signed affidavit from the CCCAC Executive Director, attesting that the work has been completed and upon approval by the County Grant Coordinator or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". Collier County reserves the right to withhold and/or reduce an appropriate amount of any payments for work not performed or for unsatisfactory performance of contractual requirements. Budget for this Agreement is shown in"Attachment B", incorporated herein by reference. 5.1. Allowable expenditures under the referenced grant are retroactively authorized to October 1, 2012, the beginning of the grant period. 5.2. The CCAC shall provide a monthly itemized invoice which shall reference, each category such as: Personnel Expenses, Fringe Benefits, Travel and Training, and Consultant. Any changes to required supporting documentation referenced in this section do not require board re-approval. Each category will include supporting document to include but not limited to that listed below: Personnel Expenses a. Payroll detail spread sheet b. Employee Pay Stub c. Signed time Sheet by employee and supervisor d. Proof of cleared payroll check or bank statement Fringe Benefits Page 3 of 12 160131 a. Proof of paid Payroll Liability b. Proof of paid Fringe Benefits (copy of check and invoice) c. Summary sheet of payroll record showing fringe Travel & Training a. Expense Report b. Invoice c. Course Agenda d. Proof of payment for training and expenses (canceled check or bank statement) Consultant a. Expense Report b. Invoice c. Training Sign-in Sheet with description of event d. Proof of payment(canceled check or bank statement) 5.3 The CCCAC can move budgeted funds between cost categories and supplemental. activities, with the County's prior written authorization and in accordance with OVW Federal Financial Guidelines, February 2012 edition (as amended or replaced) and 28 CFR 66.30(c)(i-iii)(as amended or replaced) . 5.4 Payments will be made for services furnished, delivered, and accepted within the contracted period, upon receipt and approval of invoices submitted on the date of services or at any time thereafter within ninety (90) days after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 6. FUNDING REQUIREMENTS: The County and U.S. Department of Justice, Office on Violence Against Women have agreed that these funds will only be used to fund projects that demonstrate expertise in the area of family violence, provide an approved sliding scale fee for clients, demonstrate adequate security measures, and prescribe standards and protocols by which supervised visitation or safe exchanges will occur. Page 4 of 12 16013 ' 7. NOTICES: All notices from the County to the CCCAC shall be deemed duly served if mailed or faxed to the CCCAC at the following address: Collier County Child Advocacy Council, Inc d/b/a Children's Advocacy Center of Collier County 1036 6th Avenue North Naples, Florida 34102 Jacqueline Stephens, Executive Director Phone: 239-263-8383 Fax: 239-263-7931 All notices from the CCCAC to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing Human and Veteran Services Department 3339 E. Tamiami Trail E., Bldg. H Room 211 Naples, Florida 334112 Attn: Kimberley Grant, Interim Director Phone: 239-252-2273 Fax: 239-252-2638 The CCCAC and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 8. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a partnership between the County and the CCCAC or to constitute the CCCAC as an agent of the County. 9. CONDITIONS: a. Special Conditions: The CCCAC agrees to comply with the requirements set forth in the Notice of Grant Award Special Conditions herein described in "Attachment A". b. Compliance with Local and Federal Rules, Regulations and Laws: During the performance of this agreement, the CCCAC agrees to comply with any applicable laws, regulations and orders listed below by reference and incorporated and made a part hereof. The CCCAC further agrees to abide by all other applicable laws as outlined in the Notice of Grant Award, "Attachment A". 10. SUBCONTRACTS: Any work or services subcontracted by the CCCAC shall be specifically by written contracts or agreements, and such subcontracts shall be subject to each provision of this Agreement and applicable County, State, and Federal guidelines and regulations. Prior to execution by the CCCAC of any subcontract hereunder, such subcontracts must be submitted by the CCCAC to Housing, Human and Veteran Services Page 5 of 12 160131 for its review and approval. None of the work or services covered by this Agreement, including but not limited to, CCCAC work or services, shall be subcontracted by the CCCAC or reimbursed without prior written approval of the Housing, Human and Veteran Services Director or designee. 11. AMENDMENTS: This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing and executed by their authorized representatives. 12. NO IMPROPER USE: The CCCAC will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the CCCAC or if the County or its authorized representative shall deem any conduct on the part of the CCCAC to be objectionable or improper, the County shall have the right to suspend the contract of the CCCAC. Should the CCCAC fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The CCCAC further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 13. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES: No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-53 and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/ or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/ or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 14. TERMINATION/SUSPENSION: Should the CCCAC or the County be found to have failed to perform their services in a manner satisfactory to the County or the CCCAC as per this Agreement,the non-defaulting party shall notify the defaulting party in writing and give the non-defaulting party a reasonable opportunity to cure the default. If the default is not timely cured by the defaulting party,the non-defaulting party may terminate this Agreement for cause. Either party may terminate this Agreement for convenience by providing the other party with a thirty(30) calendar day written notice. If Page 6 of 12 160131 Collier County notifies CCCAC that it is suspending the Agreement, Collier County shall still be responsible for payment for all eligible services provided by CCCAC or eligible expenses incurred by CCCAC or expenses which CCCAC is obligated to pay through the date of suspension.Any amendments to this agreement shall be in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such modifications are authorized. 15. NO DISCRIMINATION: The CCCAC agrees that there shall be no discrimination as to race, sex, color, creed or national origin. a. Executive Order 13166, August 11, 2000 requires recipients receiving Federal financial assistance to take steps to ensure that people with limited English proficiency can meaningfully access health and social services. The CCCAC's organization must comply with this requirement as set forth in Attachment A,page 4 item 9. 16. INSURANCE: The CCCAC shall provide insurance as follows: a. Commercial General Liability: Coverage shall have minimum limits of$1,000,000 per, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. b. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. c. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$1,000,000 for each accident. Special Requirements: Collier County shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by CCCAC during the duration of this Agreement. Insurance binder and a copy of submitted application must be submitted to the County Grant Coordinator two Page 7 of 12 16D134 weeks prior to the expiration date. There shall be a 30 day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. The CCAC shall insure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide the County with certificates of insurance meeting the required insurance provisions. 17. INDEMNIFICATION: To the maximum extent permitted by Florida law,the CCCAC shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CCCAC or anyone employed or utilized by the CCCAC in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the negligence of Collier County. 18. CONTRACT ADMINISTRATION: This Agreement shall be administered on behalf of the County by the Housing Human and Veteran Services Department. 19. CONFLICT OF INTEREST: The CCCAC represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. The CCCAC further represents that no persons having any such interest shall be employed to perform those services. 20. COMPONENT PARTS OF THIS CONTRACT: This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: "Attachment A"and"Attachment B". 21. SUBJECT TO APPROPRIATION: It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 22. IMMIGRATION LAW COMPLIANCE: By executing and entering into this agreement, the CCCAC is formally acknowledging without exception stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, Page 8 of 12 16013 1 as either may be amended. Failure by the CCCAC to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 23. AGREEMENT TERMS: If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portions of this Agreement shall remain in effect. 24. ADDITIONAL ITEMS/SERVICES: Additional items and/or services may be added to this contract in compliance with the Purchasing Policy and in accordance with paragraph number 10 of this agreement 25. DISPUTE RESOLUTION: Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of CCCAC with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of CCCAC with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation under section 44.102, Fla. Stat. In the event litigation is initiated under this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees, paralegal fees and costs, including any appeals. 26. VENUE: Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 27. ASSIGNMENT: CCCAC shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, with the County's consent, shall be void. If CCCAC does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward CCCAC all of the obligations and responsibilities that CCCAC has assumed toward the County. If an assignment of this Agreement is approved by the County, CCCAC shall be relieved of all obligations under this Agreement after any assignment. Page 9 of 12 16913 IN WITNESS WHEREOF,the CCCAC and the County,have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSItNERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA By: ` % Q.L , By: ■° . _ _+.,. .a" . .,�! d1+ Date Fred W. Coyle, Chairman l =otos (SE��,. ,yv Date: I Z1 !/ l (2 . h\ Collier County Child Advocacy Council, Inc d/b/a \ Children's As : : y Center of Collier County Approved as to form and legal sufficiency: :" 46 By: _�, .L Jennifer B. White,Assistant County Attorney Jacqu-line Griffi of. ephens, M.A. Executive Director First Witness N I Z �A ,ate Al,X 1,Date: -11 c..A Type/print witness nam, Second Witnes Type/p •-t witness name "V423. Item# 677r, Pialli10- Page 10 of 12 16013 ATTACHMENT A Grant 2009-CW-AX-K011-Related Documents 1. Application for Grant Approval and Standard Assurances and Certifications 2. Grant Award Letter 3. Application Project Narrative 4. Memorandum of Understanding From time to time,the above referenced documents may be modified in accordance with grant guidance, and prior approval by the Office of Violence Against Women, if applicable. Such modifications to the above-referenced documents shall be incorporated herein as if included as an attachment. Page 11 of 12 , . 1 16013 o. . .v�'-- dRAINITS Grant Application Package Opportunity Title: OVW FY 2012 Safe Havens: Supervised Visitation and Safe) Offering Agency: Office of Violence Against Women CFDA Number. 16.527 I CFDA Description: supervised Visitation, Safe Havens for Children I Opportunity Number. oVW-2012-3131 Competition ID: OVW-2012-3131 Opportunity Open Date: 02/11/2012 Opportunity Close Date: 03/26/2012 ' Agency Contact: Ginger Baran Virginia.Baraneusdoj.gov 202.305.2903 This opportunity is only open to organizations,applicants who are submitting grant applications on behalf of a company,state,local or tribal government,academia,or other type of organization. •Application Filing Name: Collier County Safe Havens Program . Mandatory Documents Move Form to Mandatory Documents for Submission compete Application for Federal Assistance (SF-424) Attachments Project Narrative Attachment Form MmeFornto Budget Narrative Attachment Form Delete Assurances for Non-Construction Programs (SF-42 Disclosure of Lobbying Activities (SF-Lit,) Optional Documents Move Fern to Optional Documents for Submission Submission met Move Fern to Delete Enter a name for the application in the Application Filing Name field. -This application can be completed In its entirety offline;however,you will need to login to the Grants.gov website during the submission process. -You can save your application at any time by clicking the'Save'button at the top of your screen. -The"Save&Submit'button will not be functional until all required data raids in the application are completed and you clicked on the"Check Package for Errors"button and confirmed all data required data fields are completed. . illOpen and complete all of the documents listed It the"Mandatory Documents"box.Complete the SF-424 firm first. •it Is recommended that tie SF-424 form be the first form completed for the application package.Data entered on the SF-424 will populate data fields In other mandatory and optional forms and the user cannot enter data in these fields. -The forms listed In the'Mandatory Documents'box and"Optional Documents'may be predefined forms,such as SF-424,forms where a document needs to be attached, such as the Project Narrative ore combination of toth.'Mandatory Documents"are required for this spoliation."Optional Documents"can be used to provide additional support for this application or may be required for specific types of grant activity.Reference the application package Instructions for more information regarding'Optional Documents'. -To open and complete a form,simpy click on the form's name to select the kern and then click on the==-button.This will move the document to the appropriate"Documents for Submission"box and the form cull be automatically added to your application package. To view the form,scroll down the screen or select the form name and ctdk on the Open Form"button to begin completing the required data fields. To remove a form/document from the"Documents for Submission"box,crick the document name to select It and then dick the •button.This will return the fomJdocumerd to the"Mandatory Documents"or"Optlormal Documents"box. -All documents listed in the"Mandatory Documents"box must be moved to the"Mandatory Documents for Submission"box When you open a required form,the fields which must be completed are highlighted in yellow with a red border.Optional fields and completed fields are displayed le white.if you enter Invalid or Incomplete information In a field,you will receive an error massage. • Click the"Save&Submit"button to submit your application to Grants.gov. -Once you have properly completed all required documents and attached any required or optional documentation,save the completed application by clicking on the"Save" button. -Click on the"Check Package for Errors"button to ensure that you have completed all required data fields. Correct any errors or l none are found,save the application package. -The'Save&Submit button will become active;slick on the"Save&Submit'button to begin the application submission process. -You will be taken to the applicant login page to enter your Grants.gov username and password. Follow at onscreen instructions for submission. • 16013 .... OMB Number 4040-0004 Expiration Date:03/31/2012 ' Application for Federal Assistance SF-424 • . ' 1.Type of Submission: •2.Type of Application: •If Revision,select appropriate letter(s): o Preappliication 0 New ®Application Q Continuation •Other(Speclb):• •-• El Changed/Corrected Application 0 Revision ( I • •3.Date Received: 4.Applicant Identifier: ' ICompisted by G ents.par upon submission I [ • • 5a.Federal Entity Identifier. 5b.Federal Award Identifier: I I 12009-cif-Ax-E011 State Use Only: 8.Data Received by State: I 17.State Application Identifier: 8.APPLICANT INFORMATION: •a.Legal Name: (collier County I 'b.Empioyedraxpayar Identification Number(EIN/T1N): 'c.Oiganizattonal DUNS: 159-6000558 1 [0769977900000 I 1 d.Address: •Streetl: 3339 Tamiami Trail E. Street2: Suite 211 •City: Naples I County/Parlsh: I •State: FL: Florida I 1 Province: I ! • nom' USA: UNITED STATES I •ZIP/Postai Code: 34112-5361 I i 1 a.Organizational Unit: 1 i Department Name: Division Name:• 'Housing, Human and Veteran Ser ( 'Public'services I l 1.Name and contact information of person to be contacted on matters Involving this application: I Prefix: I ( Fi I•First Name: litimberl ey , Middle Name: [ 4 •Last Name: 'G I r • ant . Suffix I I Title: linterim Director I Organizational Affiliation: I 1 d 'Telephone Number: 1239-252-9442 ( Fax Number. ' I 1 •Email: lkimberleygrantflcolliergov.net • I 1 160131 1 Application for Federal Assistance SF-424 •9.Type of Applicant 1:Select Applicant Typo: In: County Government Type of Applicant 2:Select Applicant Type: ! I I Type of Applicant 3:Select Applicant Type: I I . •Other(specify): ■ •10.Name of Federal Agency: (Office of Violence Against Women 11.Catalog of Federal Domestic Assistance Number: 116.527 1 CFDA Title: Supervised Visitation, Safe Ravens for Children •12.Funding Opportunity Number: I0VW-2012-3131 I •Title: OVW FT 2012 Safe Havens: Supervised Visitation and Safe Exchange Program s• i i 15.Competition Identification Number: JOVW-2012-3131 I i Title: I 1 1 1 i 1 14.Areas Affected by Project(Cities,Counties,States,etc.): 1 I `3�. . fno+t dt' -'f1 , y r}g iP {V y p N I •15.Descriptive Title of Applicant's Project i Collier County Safe Havens Supervised Visitation and Safe Exchange Proram Attach supporting documents as specified In agency Instructions. y 1 I 16013 Application for Federal Assistance SF-424 16.Congressional Districts Of: •a.Applicant 14/25 b.Progoject 14/25 Attach an additional fist of ProgranVProject Congressional Districts If needed. I1E�F�� ,^ �ro-�Y,,.�i� t�' [ 1='�^�;/�i�l'r/.,l-.�i ,� l^ �°.4:.-ay..S_of i%4 17.Proposed Project: •a.Start Date: 109/01/2012 •b.End Date: 08/31/2015 18.Estimated Funding(;): a.Federal 1 350,000.001 •b.Applicant 1 0.00' •GState 0.001 'd.Local 0.00 •e.Other I 0.001 •f. Program Income' 0.001 •g•TOTAL 1 350,000.001 •19.1a Application Subject to Review By State Under Executive Order 12372 Process? o a.This application was made available to the State under the Executive Order 12372 Process for review on • © b.Program is subject to E.O.12372 but has not been selected by the State for review. c.Program Is not covered by E.O.12372. •20.Is the Applicant Delinquent On Any Federal Debt? (It"Yes,"provide explanation In attachment) Ca Yes ©No If"Yes",provide explanation and attach 'i i r r rf 21.'By signing this application,I certify(1)to the statements contained in the list of certifications'•and(2)that the statements herein are true,complete and accurate to the best of my knowledge.I also provide the required assurances"and agree to comply with any resulting terms N 1 accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Cods,Title 218,Section 1001) Q "i AGREE "The list of certifications end assurances,or an Internet site where you may obtain this list,Is contained in the announcement or agency specific instructions. • Authorized Representative: Prefix: IMr, J •First Name: 'Fred Middle Name: I •Last Name: 'Coyle Suffix *Tide: 'chairman "Telephone Number 1239 252-8097 1 Fax Number.' •Email•lfredcoyletilcolliergov.net i •Signature of Authorized Representative: ICo pasted by Grants.gov upon submission i •Date Completed by oranrs.00v upon s nnUOSIon e y - �'f a r-. Gc.2 Q. sb.+ri.�-S - -- 160131 ATTACHMENTS FORM Instructions; On this form,you will attach the various files that make up your grant application.Please consult with the appropriate Agency Guidelines for more Information about each needed file.Please remember that any files you attach must be In the document format and named as specified in the Guidelines. Important; Please attach your files in the proper sequence.See the appropriate Agency Guidelines for details. 1)Please attach Attachment 1 • �� , r r y - E-� � +1� Ia + ! �+� t �i�=� .��(+'fi�x..1 2)Please attach Attachment 2 _ a v 414" 1. i ' , . •_, 3)Please attach Attachment 3 fhrh r-jil*451∎"32 ..;'x � 4)Please attach Attachment 4 P ' 4,• 1;, ,.1 zt + , [� X«�s t a .u, .�-;�,<r Z+c a�td;e+1 1� 1 'i-/� '` l a ` i _ i-':34 5)Please attach Attachment 5 1:',17-4i; t r 1 S tl+;if,��r 1:��'J.; 7 ��Ca1, :+ � �tt:.�t�`�z,124,- 6)Please attach Attachment 8 7)Please attach Attachment 7 ;>. lY . 8)Please attach Attachment 8 9)Please attach Attachment 9 Y gr46. _ r t i-44 i ,` i 6s,r "1 . 10)Please attach Attachment 10 ( r� ._�Ip` �,/t Y� �r -�,s� !`��[iw,3 f 311�i:�--.��yYs 11)Please attach Attachment 11 p�;yy��- i1 ' i r ^U 12)Please attach Attachment 12 � + �``) r ( Q" a, d F° r'> ";°;-1=`" 13)Please attach Attachment 13 R "r Y*`r'P* 1,14 14)Please attach Attachment 14 �,+� a � 11 1,407,1 ;L f; 15)Please attach Attachment 15 ! T • e a 1 • • i a. 16013 .1 Project Narrative File(s) Mandatory Project Narrative File Filename: ! Ar��3"Sa4t7 �!:�117 t '� ° r i• `V f.6,r rA„dP •t IVX1 To add more Project Narrative File attachments,please use the attachment buttons below. l` 4 x° 'p: 4:"= !f it0 :141 • i Budget Narrative File(s) •Mandatory Budget Narrative Filename: ,: - Q5'1 2,g-g [:a-gurf5L-4 To add more Budget Narrative attachments,please use the attachment buttons below. w11.-t!/�.�9" .> w . 1e , �"a6„l A i.� °y � t� i%�• i 1r.. .d 1 • a 1 3 ._ 161313 OMB Number.4040-0007 Expiration Date:06/30/2014 ASSURANCES-NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response,including time for reviewing Instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding the burden estimate or any other aspect of this collection of Information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0040),Washington,DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO.THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program.If you have questions,please contact the awarding agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances. if such is the case,you will be notified. As the duly authorized representative of the applicant,I certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973,as amended(29 U.S.C.§794),which and the institutional,managerial and financial capability prohibits discrimination on the basis of handicaps;(d) (including funds sufficient to pay the non-Federal share the Age Disaimination Act Of 1975,as amended(42 U. of project cost)to ensure proper planning,management S.C.§§6101-6107),which prohibits discrimination on and completion of the project described in this the basis of age;(e)the Drug Abuse Office and application. Treatment Act of 1972(P.L.92-255),as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency,the Comptroller General abuse;(f)the Comprehensive Alcohol Abuse and of the United States and,if appropriate,the State, Alcoholism Prevention,Treatment and Rehabilitation through any authorized representative,access to and Act of 1970(P.L.91-616),as amended, relating to the right to examine all records,books,papers,or nondiscrimination on the basis of alcohol abuse or documents related to the award;and will establish a alcoholism;(g)§§523 and 527 of the Public Health proper accounting system In accordance with generally Service Act of 1912(42 U.S.C.§§290 dd-3 and 290 accepted accounting standards or agency directives. ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIiI of the Civil 3. Will establish safeguards to prohibit employees from Rights Act of 1968(42 U.S.C.§§3601 et seq.),as using their positions for a purpose that constitutes or amended,relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing;()any other • conflict of interest,or personal gain, nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being ` 4. Will initiate and complete the work within the applicable made;and,p the requirements of any other i time frame after receipt of approval of the awarding nondiscrimination statute(s)which may apply to the : agency. application. 5, Will comply with the Intergovernmental Personnel Act of 7. Will comply,or has already complied,with the 1970(42 U.S.C.§§4728-4763)relating to prescribed requirements of Titles II and III of the Uniform r standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition one of the 19 statutes or regulations specified in Policies Act of 1970(P.L.91-646)which provide for Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or 3 Personnel Administration(5 C.F.R.900,Subpart F). whose property is acquired as a result of Federal or f federally-assisted programs.These requirements 3 6. Wits comply with all Federal statutes relating to apply to all interests in real property acquired for nondiscrimination.These include but are not limited to: project purposes regardless of Federal participation in (a)Title VI of the Civil Rights Act of 1964(P.L 88-352) Purchases. which prohibits discrimination on the basis of race,color or national origin;(b)Title IX of the Education 8. Wilt comply,as applicable,with provisions of the Amendments of 1972,as amended(20 U.S.C.§§1681- Hatch Act(5 U.S.C.§§1501-1508 and 324-7 28) 1683, and 1685-1686),which prohibits discrimination on principal limit the political activities are u dey in hole the basis of sex;(c)Section 504 of the Rehabilitation Principal employment activities are funded in whole il or in part with Federal funds. Previous Edition Usable - Standard Form 4248(Rev.7-97) Authorized for Local Reproduction Proscribed by OMB Clreulu A-102 1 if ■ 1601 .4 , 9. Will comply,as applicable,with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act 1968(16 U.S.C.§§1271 et seq.)related to protecting (40 U.S.C.§276c and 18 U.S.C.§874),and the Contract components or potential components of the national Work Hours and Safety Standards Act(40 U.S.C.§§327- wild and scenic rivers system. 333),regarding labor standards for federally-assisted construction subagreements. 13. Will assist the awarding agency in assuring compliance • with Section 106 of the National Historic Preservation 10. Will comply,if applicable,with flood insurance purchase Act of 1966,as amended(16 U.S.C.§470),EO 11593 requirements of Section 102(a)of the Flood Disaster (identification and protection of historic properties),and Protection Act of 1973(P.L 93-234)which requires the Archaeological and Historic Preservation Act of recipients in a special flood hazard area to participate in the 1974(16 U.S.C.§§469a-1 at seq.). program and to purchase flood insurance if the total cost of 14. Wli comply with P.L.93-348 regarding the protection of insurable construction and acquisition is$10,000 or more. human subjects Involved in research,development,and 11. Will comply with environmental standards which may be related activities supported by this award of assistance. prescribed pursuant to the following:(a)institution of environmental quality control measures under the National 15. Wail comply with the Laboratory Animal Welfare Act of Environmental Policy Act of 1969(P.L 91-190)and 1966(P.L 89-544,as amended,7 U.S.C.§§2131 et • Executive Order(EO)11514;(b)notification of violating seq.)pertaining to the care,handling,and treatment of facilities pursuant to EO 11738;(c)protection of wetlands warm blooded animals held for research,teaching,or pursuant to EO 11990;(d)evaluation of flood hazards in other activities supported by this award of assistance. floodplains in accordance with EO 11988;(e)assurance of 16. Will comply with the Lead-Based Paint Poisoning project consistency with the approved State management Prevention Act(42 U.S.C.§§4801 et seq.)which program developed under the Coastal Zone Management prohibits the use of lead-based paint in construction or Act of 1972(16 U.S.C.§§1451 et seq.);(f)conformity of rehabilitation of residence structures. • Federal actions to State(Clean Alr)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as 17. Will cause to be performed the required financial and 1 amended(42 U.S.C.§§7401 et seq.);(g)protection of compliance audits in accordance with the Single Audit I underground sources of drinking water under the Safe Act Amendments of 1996 and OMB Circular No.A-133, i Drinking Water Act of 1974,as amended(P.L 93-523); "Audits of States,Local Governments,and Non-Profit i and,(h)protection of endangered species under the Organizations." Endangered Species Act of 1973,as amended(P.L 93- 205). 18. Will comply with all applicable requirements of all other Federal laws,executive orders,regulations,and policies 1 governing this program. 1 •SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL *TITLE 'Completed on submission to Grants.gov 'Chairman 'APPLICANT ORGANIZATION •DATE SUBMITTED 'Collier County ' 'Completed on submission to Grants.gov I Standard Form 4248(Rev.7.97)Sack Y' ; Approved es to form & legal Sufficiency Assistant County Attorney T�ry^.1v�t2 C3. t- 1 vl- '. k 1, T: t. 1 . 1601 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 0348-0046 1.•Type of Federal Action: 2.*Status of Federal Action: 3.•Report Type: • a.attract 0 a Mdlortedapplleation ©a.Initial farm © b.crest © b,lnttat award 0 b.malarial change II c.cocpenative agreement 0c.post-sward El d.loan ❑e.lean gtrasrtse 0 f: Ian Mauna= 4. Name and Address of Reporting Entity: • E2 prime osub.....a *Name I Collier Gnarly •Sired! 13329 iaaiami Trail E. 1 Street 2(Suite 303 1 Cfly• 1Naples 1 SASS (Ft.: Florida 1 Zip 34112 Congressional District,r br owre 1 I 5.if Reporting Entity in No.4 Is Subawardee,Enter Name and Address of Prime: 6.•Federal Department/Agency: 7.•Federal Program Name/Description: 1031)03/Office on Violence Againat Nosen J I (Supervised Visitation, Sale Havana for Children f CFDA Number.gappice.hls 11.6.527 . 8.Federal Action Number,if/mown: 9.Award Amount,if known: lOVM-2012-9131 I I 3 i 10.a.Name and Address of Lobbying Registrant: i Prefix I I •AMName da .f-___ I Mirk&Nemo I I • •LaelNerve[Rood (�°°' I SUM I • f (1130 Connecticut Avenue ( Sheet 2 'Suite 100 I • (Washington I State IDC: District of Columbia 1 Zip 20036 b.Individual Performing Services occluding address Vdifersrsfrom No.toe) 1 Pmflx I I-First Nmae Imannd, 1 ode Name I j 'Last Nemo• III I I I I street 2 t •r y 1 I Sale 1 I 11, reliance requested through this form is authorized by tilt 31 U.S.C.section 1352.This discbsure of lobbying activities is a material reprusandfon offset upon which i the pieced by are tier above when the transaction was cads or entered into.This disclosure is required pursuant to 31 U.S.C.1352.this Woos/dim wet be reported to Congress semi-arcsWly and will be available for Fabric inspection.My person who fella to Me the required chclosue ttae be subject to a civil perary of not less than 310,000 and not more man 3100.000 for each such faire. ' f `SI$natul+e: Completed on srrbaissios Lo GraaL.gov s 3 `Name: Prefix 1 ( •F4atNamolFred. I Name I 1 g ' •LeoNama d (coe - I Suelr t ?S Title: IChairmnn" 1 Telephone No.:1239 252-6091 (Date:Icaspleted on submission to Drants.covj AMaxWdferLaoI Reproduction Standard Fo a-LLL(Rev.7-57) v as to form legal Sufficiency ,_ _ an County Attorney TENNtF 2..6... �-tz 4 _ b 16013 13 �P y Atiff. Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W.Coyle Jim Colette District 1 District 2 District 3 District 4 District 5 February 21,2012 Susan B. Carbon,Director U.S. Department of Justice Office on Violence Against Women(OVW) 145 N Street,NE, Suite 10W.121 Washington,D.C.20530 Collier County certifies that any funds awarded through the Safe Havens: Supervised Visitation and Safe Exchange Grant program will be used to supplement existing funds for program activities and will not replace (supplant) nonfederal funds that have been appropriated for the purpose of providing services to victims of domestic violence, dating violence and child victimization. Collier County understands that supplanting violations can result in a range of penalties, including suspension of future funds under this program, suspension or debarment from federal grants, recoupment of monies provided under this grant, and civil and/or criminal penalties. Sincerely, Fred Coyle,Chairman ATTEST: Approved as to form & legal Sufficiency E. BROCK, Clerk By: Assistant County Attorney r■.) 2 r. �- - t-- 3299 Tamiami Trail East,Suite 303•Naples,Florida 34112-5746.239-252-8097•FAX 239-252-3602 160131 Project Narrative Purpose of the Application Newspaper headlines all too frequently report tragedies in which women and their children were killed or seriously injured in situations involving domestic violence. The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroll and Silverman, 2002.) One widely t111111'�Ilf ill 11111 accepted myth about intimate partner violence that is, byone pIarty'exiting an abusive relationship, 11 the violence will cease, and the victim (and children)'will be safe.Research indicates,however,that 11111111;,6 1.11IIU > > 11�L 11 II �' '+I IIfI Ili leaving not only fails to stop the violence, but separation poses a significant risk of escalated, often "I Ili ,111 ill IIA r "ill; Il';a lethal violence(American Psychological Association, 1996:,Saunders, 2007; Tjaden�ll&Thoennes, 'll r,l i VI'kr i�l iii :. 1 II n1 1 If,Yr fll "il'l nII 2000). First,after a couple separates children n become a means for abusers to maintain control 111 loll 1h III Ili,'Ill III II II.11 I,', 11111 Ill II 11 fi'II I 11i III over estranged spouses,potentially harmin'g�lboth the estranged spouse and the children. Second,. r II I a w! tl � III11_111 f III I'I I II II 11 11' I I II " I1 II1 BI 61'II ilk 11 I6 II 11 ill 11 1: I11 III �u1 11!'� I;I It, ll threats to pursue or challenge custody, abduct the children or falsely report child abuse can ''!i 111 'I,II'i 1;1 !t 11�: 'I I+911"II�1 1..III 111 11_II. ��III ql i ; 11,, financially drain victims'via.lengthylcu+stody battles,thus effectively coercing them into accepting 11'i11'111 I I 1f,1i 1III I ''i�,;N 16 ' fl III 1.111 III 1116 I I!111 III II,9f II 16 1 1 11 I 111. IA II.. unsafe termsl,o..custody,agreemeigq5 lthai maintain unwanted perpetrator-victim contact(Arendell, I. it I'In 111 i1 JO-;,I II 1 U.111110, r.'11,,,, nl 111I fe maintain"ill 111.111. III'111�' p rP 111'�11t II 111 ,11 illl 11 11!11'1 'III 11 1995; Hardesty&Ganong,2006). '11 g,Iq,Ili 11. !11 lr 111 i �'':11 'II�+ II 1i�I r ii Ih, 11.1 II2 91 1�i Rr All families referred to supervisedivisitation services due to domestic violence present the 111 11 1 f 'II "1'I 'i it II q1 risk for continued abuse which may be lethal as the separation period is a time of increased risk 111 'jI I �i'; 'll 111 11 1 111 .1 111 of homicide for batteredlwomenl(Saunders &Browne,2000).Psychologically the batterer may gI:1,1Ir, ' 1.11 lil minimize their personal responsibility and use the legal and criminal justice system to continue their abuse of the victim. One of the many ways abusers continue to abuse victims is take them to court repeatedly in order to gain increased parenting time,harass the victim,and exhaust their finances (Hardesty,2002; Miller& Smolter,2011;NCJFCJ,2008; Pollet, 2011) Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 1 OVW-2009-2014 16013 Supervised visitation services in such cases can be a fundamental component in avoiding further incidences of domestic violence. The community of Naples, Florida was shocked when on September 19, 2009 Mesac Damas allegedly murdered his wife, Guerline and their five young children in their Naples residence. He had been arrested for domestic violence in January of that year and had been following a case plan for reunification with his family when Guerline finally ll decided to leave him. Had she filed for an injunction for protection,the court likely would have I II I III III sent the family to the local visitation program for supervised�vllisits or exchanges. As this case Iq, 16 11)1I ll II III ter play a critic lI , illustrates,the cases that are served by the local cenal'role in the essential public 11,ill,i' safety of the community. While only the perpetrator is responsible for this)horrific crime, '1 'li IiI 'I I'AI providing professional supervised visitation services may have'assisted in monitoring this family III��'IIIIII1I, II llT111,11'UI 1111h�1 by alerting the court to changes in the perpetrator's behavior;`tI'anld helping the victim with t'I II t II 'll III,, Ill Ill II I o I, UI ,P IIh 71 � 'I!P advocacy, support, and safety planning. The Greenbookllof the National Council of Juvenile and ��I I'I illy o' ilf�I' I I� �I III Ill+I 'Ill 11:4 llf 111 I Il I I,11'11 1 11 d�I t1i' r II ill!l u6 Family Court Judges,'recommendls.that"thejuvenile;,court sliould,require that safe visitation and l II•• 'I l�j II "�� II 11 b II 11 I li llu visitation exchange locations be utilized so that Supervised su p�II e��J n r vi i. sed visits and exchanges will be safe for � N l Il 11 I! f iv if!!IIII , the child Arid fheF battered , !Ili 1,11 llll li �11 �I 11, II i,I 111 ?lI fll it The 12010 Florida State Domestic Violence Fatality Review Team recommended, g r'f II 'Ir'I I JI I , III I I% "Given .Ill!ll Ill I I �II I I the significant increase in domestic violence homicides, including high profile III 111 II: III ylll' familicides, and a marked escalation in reports of aggravated stalking, the Florida Legislature II u, ll' ' g "l�;� ; �� II I�l l;. should increase funding for'certified domestic violence centers, law enforcement, state attorney's offices, civil legal services, civil and criminal court systems, child welfare providers and supervised visitation programs to improve and increase interventions to prevent future domestic violence homicides."Prior criminal history of the perpetrator and domestic violence history were found in the majority of the fatality cases reviewed. 26%of the cases also had involvement with Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 2 OVW-2009-2014 16013 i child welfare at the time of the fatality. Agencies face a daunting task in serving these families. A variety of issues can be present: the victim's conflict about leaving the abuser, minimizing the impact of the violence, the risk for the father's violence toward the victim and children. Safe Havens Grant funding will help alleviate the problem by allowing our local supervised visitation center to strengthen operations and continue to provide high quality supervised visitation services for the underserved populatioxin,'fur community, improve the il��tll 1 jlj i I 18 I. quality of services through enhanced training opportunities'1 andiprovide direct on site advocacy IIII °L I'i. III i!t . d Ilill�..iil !i��:.II I services in collaboration with the local domestic iolence shelter. Tlie local visitation agency has I I± II II Il'1i'I, been successful in keeping battered women andi'their children safe by providing supervised IN 11 ,1I;I;I i� y' visitation services in a professional manner by keeping I�'9'mind the dynamics ofydomestic II'WI r�,n b I�I4''' ;11! V 11'll 1,; '' 1 ;11 r violence. In accordance with the SafelIaven$ Guiding Principles,parents receiving services are 91 l.ui (61 !� . n 11; t 111 treated respectfully with equaltfregard for the(safety of ad'i It and child victims. The center values i� PI �1i POI ir. I1. III+I r II r' ;i II t '111= multiculturalism and diversity and continually)ada Its to the'needs of families who present unique 1Iit1 I�II;,I circumstances and concerns!! The ap119,,iiirtlisiic involved in this project proactively seek community an a�;I t ! I''I a I f Iandsiipport from'?ther victi serw,ice providers that are essential to achieving the �tl „ �h I II I' 4' ui %. 11 1�1 lu' II i IN Ilt I Ilt �I`II 'III 11111°, B� intended outcomes. There'id a contmued need to expand and enhance these services by 11 !P'. ��I Oil providing increased outreach to,potential clients and informing the community and other service 4'III providers of the berief ts.of professional supervised visitation and exchanges. 1t Ii t 111.,111. I �II�hl 0,01L! Community Service Area and Demographics .11„ While all other criminal offenses in Florida decreased by 6.7% in 2009, domestic violence murders increased 15.6%, and aggravated stalking, often a precursor to homicide, increased 31.6%. (Florida Domestic Violence Fatality Review Report,2010) Our local community faces many challenges when providing services to families. Located in Southwest Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 3 OVW-2009-2014 16013 ' Florida,the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. The schools have a diverse population, reporting student population 39%White non Hispanic,49%Hispanic, 12%African American and Haitian. Collier's child population continues to grow and become increasingly more diverse. The 2010 population of children is 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages.Collier has become a fully rtrt IrI'� IIII''�11+� 11 "minority-majority county"with about 60 percent of children coming from non-white ethnic tl1 ll� ql groups. The economic volatility of recent years has produced an increase in the population living ' 1111 ni !Ii i at 200 percent of poverty or below. The percent of school age children eligible for free or reduced price lunch has jumped 13 a cents a oints.`incre'asing from 48 percent in 2005 to 61 p J p p g p 4ir 11 rj�t A ��III ill II,(II'Is 1,'�' )I1 1'1 1 III II'1 III �� II �� I� 1� 11 III 11i percent in 2011 with over 26,000 students categorized as economically needy. ` Fill 9 u More Collier families face increased hunger and possible'homelessness. The total pounds i „ it ! 11 ! r 1 YI o alp ro�1 Il', X11!II I�F�� I� q 1 1�X11' 1� ��,��'II it��!I I of food delivered to local agencie.si!from FY 2009°to!F�Y 2010 increased more than 63 percent, r. and the number of children l.ccessinlgj food distribution sites jumped 57 percent. Collier County III Af!;it t ��(ilI�I�,;��111 i! I' Public Schools Homeless Child�,liaison has identified more than 700 children eligible for I��Iry'!I , ��u!'it. 't'h" II`1, 10„ homelesslIprevention benefitstior classified as homeless and reports another 1,300 incidents of 'I'6 111A,Iii 1; 1 a'11,,IIL episodic homelessness this past school year.Florida was hard hit by the recent recession, and Southwest Florida led the downward economic spiral. Cape Coral-Fort Myers was identified as I1P "Ili 9iJ;Ijr fy f' one of the five metropolitan areas in the nation with the highest poverty gains, a rise from 13.2 percent to 15 percent in 2009,the highest rate since the energy crisis of 1980.Many permanent resident families in Collier having lived with a 15 percent poverty rate for the preceding five years—and families in surrounding counties, are living in the 200 percent of poverty stratum needing a broad range of social services.At a time when the need for social Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 4 OVW-2009-2014 160134 welfare services is growing, funding for programs is not keeping pace with the need. The economic slowdown across the county has put a damper on fundraising efforts and shrinking resources followed by budgetary shortfalls and some personnel layoffs have put many social service agencies in crisis. Underfunded and understaffed, service providers continue to strive diligently to meet the growing needs of children,but little or no money is built into program i'.[II III dI, budgets for community outreach and enrollment efforts. Economic distress is associated with ' ' increased stress and violence in families. There's been a'25 �p "!ercent increase in the number of food stamp recipients in Collier County in the past/year. The figure isf,,allarming a 337 percent ��:;(iI,I4''' 1 ,i,11, ),i, I1111r, increase going back to April 2007 when enrollment was at a low point to'December 2010 'II �+ 11's1 ''((;ii �II iil li� d�(_III'il 1I' li �i 4 14 (Naples Daily News, January 2011.) The decline in economic conditions is evident in the large i i l "11,1'1,1: i i� IIP' I,�II II '1 I !I� n p ! "I number of foreclosures in Collier Coun'ry ' '11 tl "1 111:111'�I1 1 II!'IIt iii,4 11,, a "It:y,I�u l"liI g("ui M 111'1 III I�'(s, With overall 49%Hispanic students,many of,fhe parents do not speak English at home. 'i�,ip,I.,„11,,t II1 n !II l Ale ill b ,t. 1 !t��, 0 II!+(; 1.:' il'll '1)i(�Ili, I't io "ti,"1"I ��li f, ii t�i 1I ill! !(1 '1i Language barriers isolate immigrant women from',,cotnmuniry resources and legal remedies. 4j ill 111 Ir 1i'II� 'i 'I f II( ' i,,il. 'U a tl t �l Immigrant women may be nary.of'!r!questing help�tfrom officials based on their experiences with lid�I`l ii� I�'1 IV M!�i'ICI IN 1,,i,1,,Ii 1Ih ill,/(' I ill q II,II,'i !i ' (n 1 (c county(E�� 2000'.), Criminals in Collier County are routinely similar institut'ions'm;their home coup rez' 1i II,"I�11��>+I!,'ll' �I'�'(I! !if ill ''' ((..ii ?P, Q II II�it 71 li (��'sll /II Ili t: pp�, reported to,immigration officials and many victims do not want their husbands and boyfriend il ;19i( u,�li;q 1'"lip! ; �ir:i, „ of!� 1q: it ii,'!u deported; they'�ust want the violence to end. Even when the perpetrators are deported, some 4i fl 11i i(Vii, return and victims fear'retributionl''Immigrant women are commonly isolated, not allowed to 'i ii lj!44 ,1 11 work outside of the home and illiterate in their native language. "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships."(Shetty and Kaguyutan, 2002) Provision of supervised visitation services to meet the needs of this underserved and economically and culturally diverse population is challenging and requires community support. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 5 OVW-2009-2014 16013 For the fiscal year 2010/2011, The Shelter for Abused Women and Children,the nongovernmental community domestic violence agency,provided emergency shelter to 541 battered women and their children and served a total of 3,678 individuals. The Shelter serves a diverse population with approximately 57%of the clients are Hispanic, 17 %white, 16.8% other, and 7.7%African American. The Shelter has developed a partnership with the 'Ii,iI III Department of Children and Families local child protective servh ices. "Family Violence Threatens 11'�Il i�,l11 111 l Child"(domestic violence) is the one of the most comnmon 'Ilmaltreatments when child 11 111 16 �iII'l, ' 111��it IIIII 11 abuse/neglect is reported. The Department had 497 verified cases of family violence threatens o II11 ;I; III , �'1 r li II, child" in Collier County from January 2010 untiliNovember 2011. They have implemented 'i'� ''i I� � II>II Pill ,1 Iff k"illy; II, 61.' changes in child welfare practices to increase safety forlchildren and adult victimsj;in domestic III 11'I II II1 I II III III I� 11'II .'11' violence cases. The agency is no lon lle rc��'ar"in the none e din victim parent in child g Y g ii gg I�;I,, g p 1111 I n 11II I 1 ly ii II welfare/domestic violence cases for the aitreatmentipf"failureto. rotect"and instead .1 Il. 11 it ��l I � , R i I!��II III 'I 1 Ili 11,� ,; I,Iu t',IN�Il yl.,, " ill 111 1111�I 11111 ur, �Ih 1u�II. a� N employing an alternative approach';the Safe anj Together Model. The goal is to keep children ;1 Pi 1' 1,!i iii ;'�, III'lu 1 safe with the non-offending I pparent,rather than removing them. The model recognizes the most !�I 1N III`��I I�I 1�;�'h q '1 ill 111�I �'lll{il'll�l 'I,i11 in)1'11�';!n�, 111 • ii' �i1 successful approach to tectingll�the children111�i1 �by developing a successful partnership with the i6'h pl II I I 1 � I� 111 �II�,I II.i I IN ip �I , non-offending parent. Collier County has initiated the Safe and Together Model, including �II I , C 1111 "n `'Il'��I`oil IL. I extensive training domestic violence for investigators and inviting advocates from the certified domestic violence centers to participate on their multi-disciplinary case advisory team and co- I' 1'l 11 If 1111;lit lit'if III ill located an advocate from their, local domestic violence center with the Child Protective Investigators. Additionally, Collier County benefits from the The In VEST Program (Intimate Violence Enhancement Services Team)a partnership between local law enforcement and domestic violence centers to provide enhanced services to domestic violence victims and monitor domestic violence perpetrators. Law enforcement and advocates review domestic violence police Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 6 OVW-2009-2014 16013 reports to identify high risk cases. Victims voluntarily enroll in the InVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of InVEST program are to develop partnerships between law enforcement and domestic violence advocates, bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. li VIII;!III Ili Current Services and Gaps I III yl 1 !I I � it 1111u� 1 iq. From October 1, 2009 through December 31 2010 the)visitation center provided services ''I 1iI III.I II'I 11i I I II III.. ;11 to 400 women and children. Approximately 41%,Of those clients were) lispanic and at least half 1�ill.,ll III :111,11111 I 1 �I III III of those were limited or non English speaking. The target population will benefit by improving ql 1111I Ii�.1 Iii lil III I 11 ill III II II! h 1 VI'�:Ir the provision of services will be assisted by the continued employment of two case managers Iiui Il,y� Ij) 1111 .,,1111,, I 'IVIlIIIIII m 1II ;,. who are fluent in Spanish, and by Creole translators in addition to providing culturally sensitive lil I B'aI 1111 ri1 11 ,,II I !I I II 1P 111 TH ��Wi local services for supervised visitation and safe exchanges In the time period, 245 adult a fl (11 4, h II;II ill jl 16 III 11 III Ilt 11; ii II�1111h it liil''✓1v pl1 111., u Ili�I,., II victims and 415 childrentJ were referred by the'cour,tlol'the visitation program. 90%of the cases +II 'Ijl:'ll III Iil I!h 1,1 11 were referred with a domestic villotilrtet injunction when the Court frequently directs the parties to II I ,� 0 ql Bi�Irll I NI��'I6 IIi�I11 161' .III I��, the to th�elvisitation age cy and determines if the respondent will have contact with the children, 111:u',Il ql tll II Viii lII lil 111'1' II 111:II I+ 111 I„ I 11 I,11 1111 Ili I� I stipulates lithe type of contact)that will occur. The visitation agency receives one to three referrals 11111 III d' 1111illll�� mil1l'141II III'� 111 III,I !Ij: per week fromithe,Domestic Violence Court as well as the Family and Criminal Court. There lir 111 III'�I'11,1, � �41 1 are no fees for the visitation center services. Families may come to the visitation center ''1l I? 1I 111;1 voluntarily. Each parent is askedto review the rules and agree to follow the standards for ,behavior and schedule. There are no other supervised visitation agencies in Collier County. Additionally as many of the women in the community are unaware of the services available expanded outreach will be a critical component to expansion of the program. Collaboration with the partnering organizations and a community domestic violence plan will enhance services to Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 7 OVW-2009-2014 16D13 4 domestic violence victims by creating a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation. What Will Be Accomplished The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with I � I, the Safe Havens Guiding Principles. This is accomplished1:1A4 promoting equal regard for the safety of children and adult victims and thoroughly understanding that dynamics of domestic 'UIIr• .II I . it r Ill'�11 III I�III� I violence and the post-separation risks. Policies and''procedures are I designed with safety as the +II IIII Ill ti" ,. primary goal that includes the need to prot'ec't,the way information "released and shared. " •111 Illi II is, !released IIII I" ii�1 :11;,'I' 'III'f' II Practices and operations have been+developed to Illlreduce I; '" III �I II II II Ilup I tlhe batterer's abil>ityi��to re-abuse the )I III ilil ' I It'l ' .,� victim and to provide the victim with the advocacy and support she needs. The center 41 'I I II II,' III 1111 Sul IIII ,III,l aIP'll II 1 I'1 understands the need for each member of the family to be treated;fairly and respectfully while Ili II�(( I. II 1011I'll I' II111ir1 :,I, III II 'j II III '' 'll '�II� j pp II I illl ";11 11410 II' 41 11''1 lll; Ilr III Ild i,I $11 1111'11 1, identifying how the Luse of power„and control ,b II the batterer Ilmay affect service provision. The III lli , NI1w11� 11 1� ill WII it center values multiculturalism andl'diversity and this is evident in the center's practice of 'fit G 'ill ill'll I II tl� � 6 II ill l I �I t l I'I��,III II IIi it �'�11� ■;11'll� IjI II>ICI ��III I Il ll b,It IIIV II IId II'Ili utilizing;;bilingual staff, mterpreters, providing staff training and establishing linkages for II 1 NI 11,,1;.'11 , 'iia a II++(p III+jii'1l ll +I culturallyr+,specific servicesl.1�1+IAgencyll�forms and informational materials are provided in both N I ��I1 ,I English and Spanish. g Spanish. II� ;I III III';'lil II, Families recei'el serviceslfor an average of six months to a year; however there is no limit '11 II11I Illaiill' 'll,11111111 P on safe exchanges and a orie!}ear limit on supervised visitation in order to accommodate all of '`11.19 the families requesting services. The individual orientation meeting assists the parents in understanding the scope of the services as well as providing meaningful referrals and linkages to other community agencies. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. When safety concerns presented by the family exceed the Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 8 OVW-2009-2014 16013 ability of the visitation center to offer adequate assurance of security, the case will be declined by the program and a report sent to the Court documenting the reason and requesting a review. The court may then determine that visitation is not in the best interest of the child. Goals and Objectives The overarching goal of the visitation program is to keep child and adult victims safe by llu iii,Ill i1 providing a secure,respectful and culturally sensitive environment for supervised visitation and t I''II III ii [g, Ili ql., exchanges.Recognizing the unique needs of our community,t e'+immediate goals of this I.f �,III II Iii 411111 proposal include increasing access to supervised visitation and exchange services particularly for iii��N1 �I, t�III III the underserved population and previously unserved population, improving the coordinated II iii pi t !" 1/1', III 11 91 ul ill iif'l(at. II,I III f, community response to battering and,,expanding directclientl,services which aret,responsive to the rIhI.41 &31111' I II II Br 'lI needs of battered women and their children.'!Ili i1I,I NII,I,II III Ili II uuilI I I Ili II II I Il,ill,� .I It II fl. 11 Ili'i1 h1 I'1 Ili Goal 1: Provide access to supervised visitation and„exchange services 111,4 lu I lit 1! 'Ill fl III;II III a ill 111 11.1111 "1 II.1 Ili �� lh Ilr III p_,I! i I , f'�. r 9 all I I I Ifl I III I !liiii'lli 1 I � 111 II I II ll II.III Ill'I' 1911 IliaII, IIObjectives fil< I III II I !ll 'I I II'Il iii„I fll Il ,l kill 3,11.41 i III I�q 'I�1!) 1. To provide visitation services for a minimum of 75 families per year(225 total) �q, �I I�18'�i' �d 6 minimum �I Ill Ill,it 'u''.111111;'.111),l l f 1 'i I I 11Y it IU f1 'IL 11 III III +IIl III Ili p 44 I N 4 (1) II'li a 2 191' o document numb'erlo f referrals,intakes;land supervised visits and exchanges 'li'!II'Illi ' iiii I Ili II '111'1'11 l y�l l iii. flu; . ill IIIcompleted andl�cancelled'ilncluding the numbers not served or partially served. 1 'I I 1 1 II 11 vii;l II �II 1U,:' l, 1+ !�f ill 'I 111 i ll "Iii'l+i II.91 II Ili'rill Goal 2: To implement serviced,which are responsive to the needs of battered women and I��I'p , jl III 'oli ' 11 rill their children.11 I) Il f�l Ih'lII �IIil'1,Ilig�Ill Objectives: it it Ili' 1. To provide an advocate to meet directly with of the battered women over the course of the grant period to assess safety, conduct safety planning and receive feedback regarding visits and exchanges. 2. To conduct a client satisfaction survey of services on an annual basis. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 9 OVW-2009-2014 160131 3. To conduct monthly meetings between visitation staff and advocates to discuss the feedback they have received from the women utilizing the visitation center in order to facilitate better communication of victim's safety needs and respond appropriately. Goal 3: To improve the coordinated community response to battered women and their children utilizing the visitation program. III it,I+,II Objectives: •' Iji N.'VP' Ih it II':I Ir II lil;r, 1. To provide annual training to collaborative artnerslon supervised visitation and g 'p II,:' I''ill' 1 I, ' I II II'.I,ill�. I 'I III exchange services. j 11■ I' I,. � I C 1 III 14 " II■II III,, 2. To expand the community safety allow'41),to further clarify the role and expectations of 6I' III II i(�l' III'tilt' IIII ',, III :. the visitation center in pr jlviding for safetyta,b�l'�ttered women and heir children. Ii;l l'Ill 1 ,II 11 �� II,;,Ili-ill 'I`lil�1 0. Mechanisms for referrals ' dill, ,u> ;Ii ( I6 I' i;PI I If 1�,,:, ''II'i1I;'�II ill,i1, Ifi � 1,1 ,8 The court order as,,the primary I,Imechanism' for referral'Lspecifies the reason for the if,' II''jl,�, ��11 Il_ 111"�� ,Ali l,III II' 1 I7h 1,°I:I�I I1:'I "4�t'I I6 Iii 16 tl ill II III iI 'Il II I�vi supervised visitation service and•. Iwho is requiredli lto,participatelllSome clients contact the center 1.111 1;1 �1 I1IL,. on their own. Increasing community,awareness especially among service providers, is critical to '1,41 4 ,f hf II iii.il,'I 11'1 ry ' fl','11;i'a I� III II f✓,1111)1 III IC II 'II'9I 6'111'111 ir,6 I ' I'"i rlll�u��I �'��i III Ih ill I , �I I 6(II greater outreach. Many,batteredl�lwomen remaltn,Iunaware or have limited understanding of the 16111'1(-Fl I1'II'III �'. II J II 'II'Ili II 1III ,IiIII ' III''I', Ip visitation III,services. Family; law attorneys often include the use of supervised visitation and ,Ill!II I 1n'1r1ll 'IIU�I. 11111, I(. 1'11 1,II!: ),I� ii. exchanges in their,lproposed orders. gIO1iiiii1, 11, Tasks and Activities ofEach collaborative Partner Ir ii 1� a 1h.,I;. This is a collaboratilv+ejllgrant involving a commitment from Collier County Government as the applicant and fiscal agent. The County served as the fiscal agent of our first three cycles of the Safe Havens grant and will continue to provide the oversight of the grant program and designate a coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 10 OVW-2009-2014 16013 ' The Shelter for Abused Women and Children,the local community domestic violence center,will assist domestic violence victims in accessing visitation services through their court advocacy and outreach program. The local visitation program has had a working relationship with The Shelter for the past thirteen years. The Shelter will provide a minimum of three training staff development sessions for the collaborative partners on domestic violence risk assessments, social and cultural aspects of domestic violence in our community and developing a coordinated III t l community response to domestic violence. Staff members fromlthe visitation center and the III�li�,l ', •'a IIII I ilk i,Ill Ia�l � ' domestic violence agency attend the weekly domestic violence court '�This expedites the I;�I, I provision of services and the staff already has information regarding the request of the court and 61 q iil'ill l 111 II "Ill JI 'I' 'II III i. of the details of the proceedings. Working as a team, advocatesllfrom the community domestic �I��mil, ah '4,111,'l ll II.II„III �� i 1,6� 11) n JII I��III violence agency assist victims with understanding the court process and the purpose of the fp II lil If, II Ih'III III III'' visitation services. The court process and language'can",be very confusing and intimidating for I I II II Ili l.illli I ��.i Iii i III�ll��I_III II 111 I��L. li II�it llb °�I0-1i1 Ili'I �. III 1i.111 In�.ft IL �I POI!Il.i, " '' I 111°' th each arent immediately following the both parents.Addressing the process individually, II�, p ,,,III Y g III II,,A II;71f i III 19�I�1 hearing,may prevent fu�`rther.violenlo�4 because thjeli'perpetrator knows that a system is in place to 7 IIII a II !t Q4 �6,L I it I' II , IIII 91 III II i Il IIII III II"'I �I�I��I IIII In I ��I I1thI 1A-n i , III III! IIII access the children a'i}d the vie im�s protec�cd, The program includes an advocate from The 16 I I LII�II„I... Ili1lfl 111 IppI °iI!('!I ll nI i II ll III 11?Ill j Shelter on-site at the visitation progra Im to assist battered women who are referred to the III �l j�l,'III, qI 11l l� !II, �� lil I'I: visitation program m as either custodial parents or visiting parents. Twentieth Judicial Circuit p $�,I. ;,I I u ql Court will continue to provide(referrals to the visitation center. The visitation program has a II«91 ° rI i' formal agreement that is updated annually with the Court. The Court has copies of the policies and procedures of the visitation program. Through enhanced opportunities for OVW technical assistance provided through this funding,the Court is involved in the development of best practices for the visitation program and for serving domestic violence victims and their children. The David Lawrence Community Mental Health Center provides mental health, batterer's Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 11 OVW-2009-2014 16013 intervention and substance abuse services to families and children. They will provide consultation to the partners and training on batterer's intervention, substance abuse treatment and mental health issues. The Collier County Sheriffs Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. They will advise the partners on issue of ill safety and security. The mission of Legal Aid Service of Collier'County provides free II ICIlut representation for victims who qualify for their services;i Elie areas of housing,public benefits, iii'lii i+l I„:Illy II' .I'it immigration, education legal rights, and family law"Th will proide;training for the partners ,111II fl III „/'I;II ',III ail d+ (I on legal issues pertaining to domestic violence and family law as well as'direct consultation to III i�l!pl +�I Ili III I 1 91 Ii 1' victims regarding child support, visitation and other family�,lalw�matters by conducting clinics in lili 111 II P1 1 II l'll 111'1I V,I111 ��IIIIP 11 collaboration with the visitation program and individually as,,needed. The Collier County Child 14 iI Ifq 111 III , III��'�i Advocacy Council also Ikno as the Children's Advocacy Center;lof Collier County is a I 11, I I to 1:1,111' 11 1 Illi II f II r III 1I III � II 111 I; II 111 I fi 'Ih III ll 1 I+I ; II community based non rofit victim;,�service organization. The agency provides services to child Il I 11, I,I,II 1IL'y':, u 1 II' II it Ili �Il Illy 111 , i' hi ?II: victims of abuse,neglect. domestic violeence andllsexual assault and operates the Family Safety 11f X11'',��1i;IGgI 9h u . ICI III ii ii'IN 1+'i+lq�i Program.�I; O 1I1�11 e ill programs m clilll u I l 1 11 a I th e scho olbased Child Victim Rapid Response Program and d f i fllIII II ;I u I li r 1I. _ Court AdvII ocacy Program,which provides early identification and services to child victims of ' I ' crime. Staff of the agency wi11I,.provide cross-training for the partners on child abuse and neglect "'I�'111 II , �li'I'�, and sexual assault. The,;identification of domestic violence suggests a 30-60%probability that G 1,I+I i ;I�111I direct abuse of children may,lhe occurring. (Edelson, 1999). Calling upon thirteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The visitation agency will be responsible for the day-to-day operations of the visitation center and report to the fiscal agent. They will be responsible for hiring staff, ensuring specialized staff Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 12 OVW-2009-2014 16013 v training and evaluation,providing a program evaluation and maintaining the standards of visitation as set forth by the Safe Havens Guiding Principles. These include very specific standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance,termination and reports to the court. Timeline aII Iill' The collaborative partners will continue to hold schlf dull lal quarterly partner meetings and ,i114 111'11, training sessions. Agency staff along with collaborative partners will explore and develop °t 11,111', partners III culturally and linguistically specific materials for' he'underserved l 1population. OVW training for I 11I II II,;.III '�Il all II' I'I II the program and fiscal staff will be scheduledJ'iMonitoring and semi II ;�nual reporting will be '!Ii,II Ill II f 'll�I'11I'II ,II_�Ii III executed by Collier County Department of Housing anld, lit!!! Services as the;representative of Ill,i1' j !'Iii ul II!Il�i, the fiscal entity. I II I 11 IIII ill' �• �I ' I II I�HI III 'i II ll I, 1 Jd II 11 IIII.III) II 11 W III'�Ili�II li III,''. I1:.;I;1111 Program Specifications „I r I 9' '' II'I+� I 'I 11I 16 I-III ' 11,1 I'� rh 11 i�i ill N I�r IIt II-�I 111 tll ll'1'I Ij �A II �1 itI i�11'i 11�I II do Scope of Proposed Visitation andWExchange$ervices II 6 III' III'111.11 °'III The Family Safety'ItProgram was created as a response to an identified need in our al'I +111 '''I ° !li 1. Ill I 11 II Pip fll _ I'kl.;I,itl� II II VIII.I p 111��I hr,1 II � Ill 6 I II 7 1 4 l �II community,,,,for safe'Il supervised l visitation I1,and exchanges. There are no state or county 1;!lil"! ul'ui 1111 lI I�I'! II I'' II Il'll governmer t funds available'for supervised visitation services for domestic violence victims. This ,.:II! 11 II IIII II.III � II II I,I I, II`' IIII III'! proposal is to sustain the current Ilvisitation'and exchange services and strengthen the operations q" II 1I1 '11 111 II I '' Ili I I 'I�ill; by providing an onsite,victim advocate from the domestic violence center, improving community II 1;1',1111 I II jl collaboration, and expanding;tlhe outreach to increase the number of underserved victims. The center accepts referrals from domestic violence, family court, criminal court and voluntary cases. The participants or court order must document a history of domestic violence, dating violence, child abuse, sexual assault or stalking. No off site visitation or exchange services are provided. The center does not accept cases where the state has jurisdiction such as in foster care or Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 13 OVW-2009-2014 16013 1 protective supervision and does not promote or engage in activities that compromise victim safety such as mediation or family counseling. Number of Families to be Served by the Project The center will serve at least 225 families over the three year grant period. Available Services to Meet the Needs of Underserved Populations I.il ill, , The center will provide services for a large Spanish speaking population by having III it ti•I�111 lil1l14I'lil,l' . bilingual staff and by training staff to better understand culturaal concerns of this population. I If;;ill''. IL,III I II II'IIII'ill I III,II I Training in cultural competence is conducted annually y and regular discussions about how to best II IIII iI II III I' serve in a culturally and linguistically appropriate manner are held with Staff and community II,II,,II lif 1. H,II I IIII�1 111 ,,:14 Ilk,7 II�I.II partners. Linkages for outreach to culturally specific organizations are also identilfied. In rig II I I,I,Ii,II gill 111 Il 111 II'fil lli I I�IL III, Demographics of Families to be Served',,ihyith'e Project 'Ill 1I I ll III SIN " 11,i!,.:k 1 11, ;11,1i/11k I I; ll A . It is expected that,,the demographic will reflect the public school demographics with IIIIII'�i:111 l+t j ail'p'III Its fll II +II i IIf I"II„ t.11i l II'lil 1 11 I �"it ° III I'II Igll I I;,III,II;II I;III !Ili 0 approximately 63%IHi panic, 12% Haitian a"II,d ,I frican American and 39% Caucasian or other. II s, If IIII II,I,I ill , IP di ' ll Due to the current economic s could�itions, it is ,111.11 expected that 60-70% will be facing economic I !III fI IU I� III II I P'111 111.'II III X16!I'I�'NI'lll ihl II Illl IIIIIII IN., t: f'°1;:114111f•I IIII'Ili 1II i l I) I I A 1'I I1 1 4 ,I1,,'11, hardship IIIancd may beIliInllnellld ofl'fn +nicial assistan'letsuch as food stamps or Medicaid. I II¢I 'h III I'@ 191:II Hours of Operation I�III VII IIL,li I�� it Ili,II IIII I ail h I '"' 'III III 'I u,if;L' II IP lllf The visitation center is'o en from 9:00 AM to 5:00 PM Monday through Friday and until Iii II I� II'A41I +J III'', 7:00 PM on Wednesday and fromil9:00 AM to 4:30 PM on Sunday. Specific hours are designated I"��1 ill'!i,11.19;Iy ill for supervised visits and exchnges when law enforcement is onsite. Program Security All visitation staff members are trained in secure visitation practice, which first involves a thorough knowledge of the dynamics of domestic violence. The case file contains copies of orders of protection, copies of parents' driver licenses and emergency contact information. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 14 OVW-2009-2014 16D13 visitation center has an alarm system with panic buttons and separate waiting rooms. The waiting and visitation rooms are all secure interior rooms. Custodial parents may wait on or off site depending upon their needs and the needs of their children. The facility is equipped with a secured entrance and the visitation rooms at both sites can be monitored by a one-way mirror and have recording capability. An off-duty uniformed police officer is employed on Sunday and in VIt evenings when the majority of visits and exchanges occur+ II lTle visitation center may reject a !!,vII ,'�)'; case for which they cannot reasonably ensure the safety 1'ofll all clients, staff or volunteers I�I ;h Ill l 111 l al'tll u III Iil II III li including, but not limited to the following reasons ' staff are not adequately trained to manage g g II 1111 ,1I+ III II! il!!II it III I I.II' 1111 II 16 1 111 issues identified at intake, adequate security 'annot be provided, or a lconflict of interest is• q1 !p• I i1, 6i III,'ii I i) 'l II Ili 7111 1�Ij.,11 !I'��II•III p established. If a visiting parent cannot be redirected Ilby staff to change their behavior that may g p I�'I,1�I �i III� II�IIII I�l0 3�� I ! IIIII'IIm ; Io. compromise or endanger the safety of;the children, adult+v'<ctims or center staff, the visit will be III I(I II I! ii +1 Ili II 1u concluded, services sus ended and a critical incident,report will be sent to the court. Safe II III�+'II -P! Ili II, 16 '� II III III p':I. rh � �11 I) Ill II II('II III 111'1• I!I it it �jl+I-��II I 1 ��+I.! ,111 911• 1 lath �Uib11' ' 41'11;11 1.. exchanges and supervised visits are scheduled l w�tph staggered;•arrival times ensuring no contact $1 II 11 111 I ll' III III,'1P I II`171'IIlIli 11JIIII 1,111"'I between the parents. A 1'sleclond point lof entrywllll be designated for victims to alleviate any ,I 1I1. ;II III tl,� #� NI 11* 'IG iji �I'�il qI i�,gl 1f11111.1 l 'S"I IlI II' '11 I, possibil(�ty 1l t at tfiere;� 11111 be''I c ly tact phy'sicallly,lll visually or auditor ally in the center. The 1111[Ili i�l�Ill I� III 1 III perpetralor,l!rill,arrives fifteen rpi lute priorllto a visit or exchange and leaves fifteen minute after to IIi It'll. Il,ll ilr li dlll avoid confrontation or stalking I, !;,The local law enforcement agency is aware of the visitation I ,.f II III ill 111 IIII II III center operations aril can respon'dl,appropriately and promptly to requests for assistance. II I� I 9 ICI f il' I II 9Ill i + 41 , 1u!, Record Keeping and Confidentiality Visits may be recorded and become part of the confidential file. A written observation report of critical incidents is completed for each visit and maintained in the file. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 15 OVW-2009-2014 16013 confidential and will only be released by subpoena from the requesting party. Confidential information regarding a victim's address or other identifying information will be redacted when request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication jii1 between the domestic violence agency and about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners IIL'I !jl to respond to the visitation center as scheduled for;advocacy of all new clients and existing I6 11;1�jl' i ti lu'I.111 1I'dl Ill clients as needed. The goal is to ensure an effective method of commumcation that heightens Ili njliii Illl,g 11''11 t� III II illy j I i awareness and understanding of the unique circumstances(surrounding supervised;;visitation in lit I�-�,� I(r� 1 p u li li Dl!l t 11t n�li'9h �I II ll cases of domestic violence. '''!!! �I!I ;i'dIIN It t'a l!i II In lli ill I Referral Process it I1 I,i �� lli ff',1 , l ��i I�'ql ii;I;ilb 1 11 aj l' II I'1II II „'1111:11''011. 'l!Ili 9 i1:III 'I Il IF �I 9 �I n I j7• �I i ,q'b i ` ql dli r Referrals ma 1be received'0".,11 from the Do esitio Violence Family Court or Criminal !1 �I,p' I�Ill 1, II ,,16'lu,. '16.1' li I,�i f' �i1 I!rl„ Court. The Court work's with the!partners to ensure that the orders are clearly stated and have ( I OJio 11�I it lu Iii �I lit l�� j 111 11 J6;'�!'1i�j p,!Ill Ih!l t pp u li j1 Il�ah llI 111,11 I'I Ir .q ,' ,III I ,� dates for,'j egular review or case(closure. Thel!visitation center communicates the provision of �, a ll,, a III;(;; 1, " , 11 services('andre orts any 'Critical incidents to the(courts. The Center staff works with victim p Y 4 ,,I III I!I Ir , fil advocates to ensure that victims understand the visitation center role and the court orders at.al ll i i p.ill Iir.11 II II ill) If particularly in cases yen the victims have no attorneys. Frequency and length of visits depend ,f +h ,, ll ;nllll upon the request of the court order. The Family Safety Program does not discriminate against any client due to race,religion, gender, sexual orientation, national origin, age, or disability. Intake Procedures Each parent is required to participate in an orientation session. A confidential risk assessment is completed with the battered woman to ascertain the lethality risk. Each parent Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 16 OVW-2009-2014 16013 provides an in-depth personal history including the developmental milestones and needs of each child. The orientation also includes a review of all policies and expectations including confidentiality for participation in the program. During the orientation, each parent has the opportunity to review and sign a copy of the rules for the center along with releases of information. The child orientation enables the children to visit the center prior to the visitation services allows them the opportunity to develop a relationship'with the Case Manager. Children '11 Il 1I L are not forced to participate in visitation if they resist.); ,,Community resources and meaningful i , III(N lJi 4, referrals are identified to best meet the needs of victims and their chili, en. An advocate from the p' li ,I i1,III++ r ; Shelter will be scheduled to be on site to meet'with the victim either I'at)the child orientation 41, ;I•yl g, al session or during the first supervisedtviisit or as requested. ); �l I� )i;il, �` '�1 ii IF�,'il,4 Fee Protocols: Fees are not charged'for any services. '1 i;i�((I III 'i 4 II' I'l ) I Ij II' ii 9��II III Ili IG!31, Center Staff d+, I I!. II II it, r , ' tl1!II 111,k Ii 1�N.II I�i,) ffl,11,i1!II� I�''j�1� IG I� ' I `')1('ii ;I + The visitatiion�)program e>tin Toys a full JIt the,IlProgram Director, funded 50% by the Safe 11 �l „,„11,1, II � .))� �I. u V � Havens grant program, andi�two fullllt'ime case malnagers, funded 50% by Safe Havens funding. dIII) {� + I ,�I �� )IV F II L'04"� ''+i„ 11'114 ihi!1'II I I �I'�('+I(I 111 4 II 111 �i III I+� Both the Case Manageers are flpe t in Spanish i4�)n, English. The Case Managers will also be I 0ili i)I ;41,EI■ 11111�:,Iil X101 II Ii res onsible!for increasing the, including presenting informational sessions by meeting p II,6 �4lI tl) ail lip : with women attending domestic,violence support groups to inform them of available services as a Ijj II,i!,I III apIi + a means to insure th0 center's capacity to fully serve the diverse population. Translators for Creole and other languages�� (iinclluding sign language are employed as required. An off duty police officer, funded by the visitation agency, is employed for eight hours each Sunday and three hours on Wednesdays to provide security. An advocate employed by the domestic violence center will be funded for four hours per week(.10FTE)by Safe Havens funding to provide onsite advocacy to battered women at the visitation program. The Program Coordinator, Accountant, Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 17 OVW-2009-2014 16013 and Accounting Technician are employed by Collier County Housing and Human Services to insure programmatic and fiscal management and compliance with OVW requirements. A Case Manager is assigned to each family. In addition to the supervised visitation and safe exchanges, their job is to conduct the intake orientation and risk assessment, maintain the client records, and correspond with the Court. The Program Director is responsible for the uI'll)III Ili development and management of the program including direct )supervision of the staff, program• evaluation, and assuring compliance with the standards)of visitation. The Program Director will �Ii i V'I'I il '"Iii)II II hi II be responsible for the coordination of services wit the collaborating partners. The onsite victim I� �� IIII✓+'G ili'll�1f d,NI 1I 8' advocate meets individually with battered women;;to assess safety and insure their understanding "t,"111?41. lI r„t I .i'll I;IF111, of the supervised visitation services y a�Ig Ili ;; Ili Training Requirements for Staff andVolun teers 91, q; , o�,I,„I! + liG� All collaborative partners receive,"basic and)ad anced;II lI i domestic v4i io,;I°I lI eIi n c e training and "' h I "Ill participate in OVW4 ponsored technical as;si fta j i ,traning ; I Traning for visitation staff also l it + '{II 'I! 'll� includes the basic information regarding child abuse and neglect,the effects of domestic violence �I ;i II N "11 I Vt. Of II lie III h, '4'q'�II..1I I Il�I�I m�Il+II I�I'I,IIIL� Nf II on children, leg l Iland_I;eth'icalhlilissues in visitation land understanding with culturally diverse i Y. ,III a Ih I�l Hal Ii 1t I(IHf lid a till" �i� � I� ,,'II III,, NI h populations and their needs i�An additional 16 hours of training is completed annually. Training I+,i , III, rill Ili'li+ 1,Ili from the partners!+�will include working with battered women and children, cultural considerations IIIIIi !il I1'I in assisting domestic v l��iolence ictims, substance abuse and mental health issue identification and intervention training. ill,lP II' Compositions and Roles of Consulting/Advisory Committee Partnership advisory committee meetings will be held quarterly and more frequently as projects demand. A formal consulting committee meets regularly to address common issues, coordinating training opportunities and facilitating positive relationships between providers. In Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 18 OVW-2009-2014 160131 addition to the core partners the consulting committee includes representatives from legal services, child protective services, law enforcement, sexual assault programs, and other community agencies. The purpose of this committee is to review visitation center policies and services needed by program participants. The core partnership and consulting committee can help to identify barriers to providing post separation safety and develop plans for future stability 1 of the families beyond needing the services of supervised vilsifat n. The same families often seek services from multiple'O'agencies and the agencies do not y 1 „'il,Il_II ' I'III I! have the means to communicate effectivel and collaborate''to.I;support the family. By luIl�IIIIllq, III pit;�fll maintaining a formal protocol and consulting eO mittee with the partners'�I (supported by the Safe 1,w,k I I III III llli,II Ill ll'1,U n I,,II lll:16 I'4 1il.111 Havens grant along with other com, unity agencies,)familiesll,served by the supervised visitation II nu'WI,Il �'�i) (III II II, J program benefit from the collaboration)of all of the professionals, avoid duplication of services p it Ili !III 1�h1 II 16 I� II l'i!I(II II it I 'I'll!,I11 1!I Jill li . and receive appropriate interventions. � ;I,, I',I I IL II III 1 Ii I �III1 ., /, 414 1 III III!'ll Lt ill'I' f III ill, 111 Pill' I II 1.1gf I _III Or jlll 11 III III'I' 11' III III,I'il) li a 11 k i �r t it ICI;I.Ili' i!! Ill`'' Who Will Implementl�the Proj�c �,, ;II 1 , a�Il f' I A11 II��I it il' 1u 111 II iii II1. 'III III It is critical that the Opartnership establish a�lcommon philosophy, identify comprehensive 1 III III III III I h I �I 11II,Iill>Jll Iii/11,11'11 ,II!J m Ili,1�I ��II.ih:III 14 0!,I �'II`II1 �A ,141.ll 1„ 'II,;N, . and culturally sensitive jS�trategiels to assist domestic Violence victims and children in this post III '11 I ,II Ill II 111 1111 �I r'Il 41 an I i;, all U+ , qu lu separation(period, and continue discussions regarding the appropriate utilization of visitation III III III I :II ti; IP I4 II II,I. If 11 11 III I'?II;. programs. Collier County Govlernment'�will serve as the fiscal agent and ensure compliance j,11G III 11i with the statutory landli;mandatoryi(Irequirements of the grant program and reporting requirements '4 11,1, 01'i�l r ill ! !�'ill 1!. Ili till( .r of the Office on Violence)against Women. The designated program coordinator is the point of n,,1i, contact with OVW and technical assistance providers convenes the consulting committee meetings, coordinates site visits and onsite technical assistance events. The local Court currently hears a separate civil domestic violence docket one day per week and the visitation agency receives most of their referrals directly from this docket. While the judge serving on the Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 19 OVW-2009-2014 16013 collaborative partnership is not able to discuss specific cases, the partners can review how the court is making referrals, the appropriateness of the referrals, and how to better communicate the issues with the court. The Family Safety Program of the Children's Advocacy Center will provide the direct supervised visitation services; reviews safety concerns with the partners, discusses referral resources and explores ways to better reach the underserved population. The Ipl1111 I.• Shelter for Abused Women and Children will share expertise�in the areas of understanding the 41,.. impact of domestic violence and safety concerns and,plrovides'itraining and on site advocacy for the victims and their children. The David Lawrence a Center,the local community mental health II' fit:Ip, I, !u16 �III �Ii!I� center, provides substance abuse treatment, flatterer's intervention programs and psychiatric il !I III II.I q.Ill I' evaluations in both Naples and Immokalee and provides 'training and ex p eII rli t ise. The Collier Iui County Sheriff's Office consults with the partners regarding safety and security issues and Ik IR 11111, . (' 1;,1 III m t Ih ik provides direction for im roving communication"' d coordination of services with local law � I p �l�IG?�I(f'I' ' ,il,�N l�'III;II Il IN I. �,;Ij; IPAtil, i ii ir,l °i h. �.�, �i ., i;i n ,Y II`d l� ,,.. • it n Je it,II ' ,,. enforcement. In turn they will rece Ive inform.ationilregardingl victim safety and the roles of the II IL" ij lil � 114 II! gi�'il , other partners in the collaborative e11ffort Legal,�, id Service of Collier County will provide i�II hl�tll!II�li a� it II r �,II I!I;��, IIII,��II��I�, (�„p.r,,, � y. L '111,11 1' �� t RI j ifli;�! Iry training,,falrjil the "partners as wells as direct lico,nnsultation to victims regarding child support, l,ll„� r.. ,,,,u visitation4,and other family Rawl matters,by conducting clinics in collaboration with the visitation jll!I Ijl"?I �h ljh ��i Iih la l!; program and individually as needed. The Safe IHlaw�en's Advisory/Consulting Committee includes the existing collaborative Iq Ishii ',.I' i11,0. 11 ,II Ij I�,I Pi partners as well as representatives from other victim serving agencies including the Office of the IL State Attorney, and the Department of Children and Families. An updated formal interagency policy agreement will be implemented by the all of the consulting partners. The goal of this agreement is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 20 OVW-2009-2014 16013 and stalking crisis while holding batterers accountable for their actions. A further goal will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Sustainability Plan !l, The Safe Havens Grant Program gives Collier County the opportunity to support the I lh 1, community agencies in provision of these critical services thatl keep domestic violence victims h"III, 1 1'll II ill ,I ill 1 and their children safe. The Collier County,Child Advocacy Council has been providing 1r. ,I �i,.I' !Hill II 1111 "' y supervised visitation services since 1997. This agency currently receives funding from multiple I p I ;' ( a. ill lb Iii.Ill ill 1,:1 Ili 4�i�F III III ql m sources including the local United Way, state funding from I,the Florida Department of Health, 4111''1 III II III 71 Si,t;I ...I�1 III iiillin' ''I'Act I�I I II federal funding through Victims of Cll1ll from the ,Office of the Attorney General, and various fundraising events., „e agency hasbeen in II ° I�I Ic III 1986 and is stable financially. Ili ��I I existence since,; I i�I I III II I'.1 ll II I Il I i (II��!� 4i 111 III''1 An endowment has!!been II I 1 u II. II pi l 16 '' 1 11 II ,' Il 91111! pul I I,IIm111 9lolllif;, I Ir 1, ' I established to rovido,�a I contmual;;Il fund<ng source. The visitation '9111,1 Ill JI;i il, 1'1�I;; ,,, al Il, 'Ill'11 I agency has a development;,assistantlll,and donor slo Ilftware is being utilized to expand the donor III Ili I�II;I,III III l;'III ii;'i,fI I�IIII'„.IIIIlli 1,,,i,0,II III I(h'„ II II 111 i, 11 I III ,. I 1!1,, base. Additional resources have been soughtI;through' 'grants, including the Naples Children and I ill III II'ili Il t lli II WI ilk, li lilt Ili:'l l')1,Il! III I Ill 1, III'�I:.IIlt n, Ii.'' Education lFoundation, special evens eland fundraisers. Extensive community outreach and '...91 III III Ill III ` 11 4I1 Ill of „ kills 1, °ll lI viii partnerships with!local businesses are always being developed. The County will assist the local II Ill III 11 III Iy„ visitation agency, the Ildomestic violence agency and other partners in applying for community II,II 11 ''III II III Iltil Ill „I,0 I;'III, Ill development block grantss'for hew or expanded public services. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 21 OVW-2009-2014 16013 I Budget Detail Worksheet and Narrative A. Personnel The case management supervisor for Collier County Housing and Human Services will serve as the fiscal manager for the Safe Havens grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program and financial reports, and ensuring compliance with the reporting requirements of OVW. The accountant and accountant technician will perform specialized accounting for the administration of the Safe Havens grant including receiving, preparing and processing financial documents as well as preparing records, reports and summaries regarding assigned fiscal operations. Name/Position Computation .; Cost Case Management Supervisor $53,139 x 4%of salary x 3 years $ 6,377 Accountant 48,245 x 3%of salary x 3 years, 4,342 Accounting Technician 49,960 x 5%of salary x 3"years 7,494 TOTAL $ 18,213 B.Fringe Benefits Name/Position Computation Cost Case Management Supervisor , Employer's FICA $ 4,065 x 4%of salary x 3 years $ 488 Retirement 2.657 x 4%of salary x 3 years 319 Health Insurance 14,410 x 4%of salary x 3 years 1,729 Workman's Comp 0.00 x-4%of salary x 3 years 0 Accountant , Employer's FICA $ 3,691 x 3%of salary x 3 years $ 332 Retirement 2,412 x 3%of salary x 3 years 217 Health Insurance 14,410 x 3%of salary x 3 years 1,297 Workman's Comp 0.00 x 3%of salary x 3 years 0 Accounting Technician Employer's FICA $ 3,822 x 5%of salary x 3 years $ 573 Retirement 2,497 x 5%of salary x 3 years 375 !Health Insurance 14,410 x 5%of salary x 3 years 2,162 _' Workman's Comp 0.00 x 5%of salary x 3 years 0 TOTAL $ 7,492 16013 C. Travel The $1,500 is included for technical assistance and capacity-building activities sponsored by OVW designated technical assistance providers. Purpose of Travel Location Item Computation Cost OVW-Mandated Training and Technical Assistance TBD Airfare($300 x 2 persons x 1 trips) $ 600 Hotel ($100/night x 3 nights x $ 600 2 persons x 1 trips) Meals ($50 day x 3 days x $ 300. 2 persons x 1 trips) Ground Transportation ($50/trip x 2 persons $ 100 x 1 trips) TOTAL $ 1,600 D.Equipment Item Computation Cost No equipment is requested TOTAL $ 0 E. Supplies Supply Items Computation Cost No office supplies are requested TOTAL $ 0 F. Construction Purpose Description of Work Cost No Construction is requested TOTAL $ 0 16D13 G. Consultants/Contracts The Program Director will oversee the operations of the supervised visitation center,provide supervision to the Case Managers and Visitation Monitor, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the center to the advisory board. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The nongovernmental victim advocate employed by the Shelter for Abused Women and Children will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning and receives feedback regarding visits and exchanges. Name/Position Computation Cost Program Director $ 63,484 x 50%of salary x 3 years $ 95,226 Case Manager 49,960 x 50%of salary x 3 years 74,940 Case Manager 32,500 x 50%of salary x 3 years 48,750 Non-Gov.Victim Advocate 30,000 x 10%of salary x 3 years 9.000 TOTAL :` $ 227,916 Type Computation Cost Program Director Employer's FICA $4,857 x 50%of salary x 3 years $ 7,286 Retirement 2,539 x 50%of salary x 3 years 3,809 Health Insurance 16,003 x 50%of salary x 3 years 24,005 Workman's Comp ,933 x 50%of salary x 3 years 1,400 Case Manager' Employer's FICA $ 3,822 x 50%of salary x 3 years $ 5,733 Retirement,, 1,998 x 50%of salary x 3 years 2,997 Health Insurance 7,318`x-50%of salary x 3 years 10,977 Workman's Comp ,_, 734 x 50%of salary x 3 years 1,101 Case Manager Employer's FICA $ 2,486 x 50%of salary x 3 years $ 3,729 Retirement 0 x 50%of salary x 3 years 0 Health Insurance 7,318 x 50%of salary x 3 years 10,977 Workman's Comp 478 x 50%of salary x 3 years 717 Non Governmental Victim Advocate Employer's FICA $ 2,295 x 10%of salary x 3 years $ 689 Retirement 0.00 x 10%of salary x 3 years 0 Health Insurance 6,200 x 10%of salary x 3 years 1,860 Workman's Comp 0.00 x 10%of salary x 3 years 0 TOTAL FRINGE BENEFITS: $ 75.279 160131 ' TOTAL PERSONNEL AND FRINGE BENEFITS COSTS: $ 303,195 Over $10,000 is included for mandated training and technical assistance to include capacity- building activities sponsored by OVW designated technical assistance providers. $4,500 in the above Travel Section C, and$17,250 in the contractual section for partner agencies. Purpose of Travel Location Item Computation Cost OVW-Mandated Training and Technical Assistance TBD Airfare($300 x 3 people x 3 trips) $ 2,700 Hotel ($100/night x 3 nights x $ 2,700 3 people x 3 trips) Meals ($50`day x 3 days x $ 1,350 3 people x 3 trips) Ground Transportation ($50/trip x 3 people $ 450 x 3 trips) Financial Management Training Seminar, TBD Airfare($300 x 2 people x 2 trip) $ 1,200 Hotel ($100/night x 3 nights x $ 1,200 2 people x 2 trip) Meals ($50 day x 3 days x $ 600 2' le eo x' people 2 trips) Ground Transportation ($50/trip x 2 people $ 200 x 2 trip) TOTAL $ 10,400 Name of Consultant Service Provided Computation Cost Shelter for Abused Women Domestic Violence Training$400 each x 4 trainings $ 1,600 Legal Aid Clinics $400 per quarter 4,800 Legal Aid Trainings $150 per hour x 6 hours X 3 years 2,700 TOTAL $ 9,100 16013 TOTAL CONTRACTED $ 322,695 H. Other Costs Description Computation Cost No Printing/Reproduction is requested TOTAL $ 0 I. Indirect Costs Description Computation Cost No Indirect Cost is requested TOTAL $ < 0 Budget Summary Budget Category Amount A. Personnel $ 18,213 B. Fringe Benefits $ 7,492 C. Travel 1,600 D. Equipment 0 E. Supplies 0 F. Construction 0 G. Consultants/Contracts 322,695 H. Other $ 0 Total Direct Costs $ 350,000 I. Indirect Costs 0 TOTAL PROJECT COSTS $ 350,000 Federal Request $ 350,000 Non-Federal Amount $ 0 16013 Safe Havens Abstract/Proposal Summary The county government of Collier County, Florida is applying for the Safe Havens Grant Supervised Visitation and Safe Exchange Grant Program to enhance and strengthen existing supervised visitation services and build capacity for a coordinated community response to battered women and their children in our community. We are requesting$350,000 for the three year one site continuation grant. Collier County government intends collaborate with the local domestic violence shelter,The Shelter for Abused Women&Children,who will provide training and onsite advocacy for the battered women using the visitation center,and to renew the contract with the Collier County Child Advocacy Council to provide supervised visitation and safe exchanges for battered women and their children The county will designate an employee to act as grant coordinator to serve as the point of contact with the Office on Violence Against Women who will ensure compliance with the statutory, mandatory and reporting requirements of the grant. The overarching goal of the visitation program is to keep battered women and their children safe by providing a secure,respectful and culturally responsive environment for supervised visitation and exchanges while understanding the dynamics of domestic violence as articulated in the Safe Havens Guiding Principles. The goals of this proposal focus on increasing access to supervised visitation and exchange, implementing services which are responsive to the needs of battered women and their children and improving our coordinated community response to domestic violence. The established partnership with the certified domestic violence center, the visitation agency,the county sheriffs office, legal aid services and other victim serving agencies will serve to increase the ability for our community to work collaboratively on behalf of victims of domestic violence, sexual assault, dating violence, and stalking. Through continuation Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 1 16013 funding,the partnership will be enhanced through opportunities for shared training, agency collaboration and further the development of the visitation center in accordance with the Safe Havens Guiding Principles. Located in Southwest Florida, Collier County is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. Collier's child population continues to grow and become increasingly more diverse. The schools report a population of 45%Hispanic, 39% White, 12%African American and Haitian, and 2%mixed Asian and 1%Asian and 1% Indian(Collier County Public Schools, 2012.) The 2010 population of children was 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. (Study of Child Well Being in Collier County, 2010.)The percent of school age children eligible for free or reduced price lunch has jumped 13 percentage points, increasing from 48 percent in 2005 to 61 percent in 2011 with over 26,000 students categorized as economically needy. Additionally while all other criminal offenses in Florida decreased by 6.7% in 2009; domestic violence murders increased 15.6%, and aggravated stalking,often a precursor to homicide, increased 31.6%(Florida Domestic Violence Fatality Review Report, 2010.) Provision of supervised visitation services to meet the needs of this underserved and economically and culturally diverse population is challenging and requires community support and expertise. The Safe Havens Supervised Visitation and Safe Exchange Grant Program funding is critical to the safety of the some of the most vulnerable citizens of our community and serves as a vital link in the strengthening partnerships for a safer community. The funding will further improve the community's capacity to prevent, solve and control the crimes of domestic violence, sexual assault, dating violence, and stalking. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 2 16013 Description of Existing Visitation and Exchange Center The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure,respectful and culturally sensitive environment for supervised visitation and exchanges. Recognizing the unique needs of our community,the immediate goals of this proposal include increasing access to supervised visitation and exchange services particularly for the underserved population, improving the coordinated community response to battering and expanding direct client services which are responsive to the needs of battered women and their children. The center with the collaboration of the core partners and consulting committee has worked to achieve these goals. With the 2009 Safe Havens grant funding,the services were provided for both the greater Naples and Immokalee area. To plan for this current application, the partners reviewed the need and the requests for services in the Immokalee area. The Twentieth Judicial Circuit does not hold court proceedings in Immokalee, The Shelter currently houses Immokalee clients in their Naples emergency facility and the David Lawrence Center no longer provides batterer's intervention classes there. Between the dates of October 1,2009 and May 1,2011, only ten families received visitation services in Immokalee. The factors are complex regarding the demographic of the Immokalee community including the reluctance to involve the law enforcement or the courts. After meeting with the core partners and reviewing the grant application carefully, it was determined that to receive significant numbers of clients in this community, additional funding would need to be sought for a larger collaborative mission. A long term plan will need to be developed to expand services to the Immokalee community. The Shelter has conducted a needs assessment including the local social service providers and client focus groups that expressed the need for an emergency shelter in Immokalee for domestic violence. Several large corporations Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 1 160131 are planning facilities in the town and may financially support efforts to increase direct services for adult victims of domestic violence and their children. A. Capacity of current center and proposed number of families served each month The center can serve up to 50 families per month in the Naples location. The Immokalee Satellite Visitation Center has not been in operation since the end of April 2011.The new proposal is to increase the number of families to serve at least 85 per year with at least 40 open cases at anytime. The center provides an average of 65 supervised visits and 100 safe exchanges each month using Safe Havens funds and is open six days per week with the majority of the services occurring on Sunday. There is a program director and two case managers assigned to the center. An onsite victim advocate employed by the certified domestic violence shelter is at the center four hours per week and as needed. Each family receives an intake orientation appointment prior to the start of services. Children receive orientation sessions as well as regular follow up check-ins to include ensure their safety needs are being met. B. Information on number of families served each month Of the families were referred by a court order, 91%were from the domestic violence court with a temporary or final injunction against domestic violence. The remaining families had either a criminal no contact order which is issued as condition of pretrial release for domestic violence battery or a family court order where there has been prior domestic violence. Over the past 26 months,the center received an average of 18 new families referred per month. This total included 462 adult victims of domestic violence and 790 children.Not all of the families referred requested services as many chose to dismiss their injunctions or to utilize another way to exchange the children through family members or in public places. Several families met the Safe Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 2 160 13 11 Havens criteria and chose to use the services voluntarily. The number of referrals does not include families who contacted the center and did not meet the criteria of Safe Havens with a primary victimization of domestic violence by and between custodial and non custodial parents as outlined in the special conditions. These families were referred to the community-based care organization that provides the supervised visitation for cases of child abuse and neglect or back to the referral source. C. Demographics of families to be served The center serves residents of Collier County, Florida. Of the adults served in the past 26 months, 85%were between the ages of 25 and 59 and the remaining 15%were ages 18-24.Most of the children, 62%, were under age 6,with 32% between the ages of 7 and 12. Only 6%of the children served were teens. The center served a diverse population with 41%of the clients indentifying as Hispanic or Latino, 5%Black or African American, 50%White, 3%unknown and less than 1%each of Native American, Asian or Pacific Islander. This is very similar to the demographics of public school population. Of the total number of clients served, 19%were immigrants, refugees or asylum seekers. There were probably more, however,many victims choose to stay with their abuser or return to abusive situations for fear of deportation. D. Center Staff Job titles and Qualifications The center is staffed with one program director and two case managers. All staff at the center receives extensive training in the dynamics of domestic violence including safety measures at the visitation program, how batterers use supervised visitation to access and further victimize their former partners and the effect of domestic violence and trauma on children. The program Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 3 16013i director and one of the case managers has been with the visitation center that received funding from Safe Havens for the past seven years and have benefited from extensive technical assistance from the grant. The center program director has a Master's Degree in Guidance and Counseling and has been in the field of supervised visitation for the past 14 years. Both case managers are fully bilingual in English and Spanish which is a skill that is greatly needed in our location where the child population is 49%Hispanic. In the past 26 months, 41%of the center clients identified as Hispanic. Even when clients have the ability to speak English,having the ability to speak to staff in their native language increases the sense of safety and security for the victims and improves the communication for both of the parents. When a parent or child needing services speaks a different language other than English or Spanish including Creole or sign language,the center offers interpreters at no cost to the client. Both of the case managers have a bachelor's degree in psychology. One of them was a psychologist in her native country; however, her master's degree is not recognized in the U.S. The newer case manager started out as a volunteer with the center and was hired when an opening became available. Student interns and service learning volunteers from Florida Gulf Coast University assist with center services after 25 hours of initial training and at least 10 hours of shadowing of current staff. The students are generally completing their program in either social work or psychology. E. Composition and role of existing consulting committee The consulting committee has representation from the following agencies and organizations: Collier County Government, Children's Advocacy Center of Collier County, The Shelter for Abused Women and Children, the 20th Judicial Circuit Court, Legal Aid Service of Collier Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 4 16D13 County, Department of Children and Families, the David Lawrence Center and the Collier County Sheriff's Office. The committee meets quarterly to develop a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue conversations regarding the appropriate utilization of visitation programs. With the input from the community partners,the visitation center policies are reviewed and may evolve depending upon the concerns that are raised. An example would be the cell phone policy. Each of the participants on the consulting committee may view this issue from a different perspective. By having conversations about the safety risks while treating visiting parents with respect,the policy was developed to exclude all cell phone and electronics from the center. This policy was then communicated with existing clients and added to the policies that participants sign. The goal of the consulting committee to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. By meeting in this way the committee will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 5 16013 e-r county Ca � Public Services Division Housing, Human & Veteran Services Memorandum of Understanding THIS MEMORANDUM OF UNDERSTANDING is entered among the Collier County Board of County Commissioners with the Collier County Child Advocacy Council, Inc., The Shelter for Abused Women and Children, Inc., the Twentieth Judicial Circuit Court of Florida, the Collier County Sheriffs Office, the David Lawrence Mental Health Center, Inc., and Legal Aid Service of Collier County, have come together to collaborate to make an application for the Safe Havens Supervised Visitation and Safe Exchange Grant Program; and WITNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application; and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative;and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before March 26, 2012. I. Description of the Partner Agencies • Collier County Board of County Commissioners has been the lead applicant for the past three grant cycles and served as the fiscal agent providing the oversight of the grant program, convening the partners for regular collaboration meetings and submitting required program and financial reports. The municipality supports the efforts of the collaborative and agencies in seeking funds to sustain programs designed to assist victims of domestic violence, dating violence, sexual assault and/or stalking. The mission of The Shelter for Abused Women and Children, Inc. is to help adult and child victims and survivors of domestic violence through safety, intervention, and support; to educate the public about domestic violence; and to advocate for social change against domestic violence. This is the only certified domestic violence program in Collier County. They provide shelter as well as extensive outreach services. 1lousinrg. Hilmar) and Veteran Services "or L::�ulic=Co<<1y 1of10 3339 Tamiami Trail East.Suite 211•Naples.FL 34112-5361 239-252-CARE(2273/ •239 252-HOME(4663)•239-252-CAFE(2233)•239-252-RSVP(7787)•239-252-VETS(8387)•wr:w.coliiergev.netihumanservices 16013 The Collier County Child Advocacy Council, Inc. has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program is to keep battered women and their children safe while assisting families in accessing needed services. The Collier County Sheriff's Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The David Lawrence Mental Health Center, Inc. provides comprehensive prevention, intervention and treatment services including crisis stabilization, substance abuse treatment, case management, outpatient counseling and psychiatric care. The center is the only non-profit certified provider of the batterer's intervention program in Collier County. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court stag budget planning, assignment and distribution of cases and implementation of court policy. Referrals for the visitation services are made by the family, criminal and domestic violence court judges. The mission of Legal Aid Service of Collier County is to provide high-quality free civil legal advice, representation and education to the residents of Collier County, based on need, so as to encourage self-sufficiency and improve the lifestyle and living conditions of the entire community. They serve victims of domestic violence in the civil injunction court through a cooperative agreement with The Shelter and provide free representation for victims who qualify for their services in the areas of housing,public benefits, immigration, education legal rights, and family law. II. History of the Relationship The Shelter for Abused Women and Children, Inc. began collaborating with the local supervised visitation agency in 1997. The respective CEO's have communicated regarding the provision of visitation services to battered women and their children on a regular basis. Throughout this relationship, the Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children. The Shelter assists their clients in seeking supervised visitation services. The visitation center refers clients identified to the Shelter for crisis intervention, safety planning, follow-up, and advocacy. Additionally, the directors and staff 2 of 10 16. 0131 1 continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended several national level training opportunities through the Safe Havens funding. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and "The Shelter" are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with the visitation provider, Collier County Child Advocacy Council, since 1992 working through the County Department of Housing, Human and Veteran Services to pay for medical exams of abused children. With the initiation of the Safe Havens funding in 2005, the collaborative partners expanded to include the courts. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court judges attended the training and participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups. III. Development of the Application As this formal partnership continues, the applicant, Collier County Government collaborated with the visitation agency, local domestic violence court judge, and Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, , Praxis International, the Futures Without Violence the National Council of Family and Juvenile Court Judges, the Vera Institute of Justice, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. Due to the limited number of referrals from the Immokalee community, it was determined that the project will be housed in only one site to serve the greater Naples area. Recent discussions among the agency directors, county representatives and local court representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. 3 of 10 160131 IV. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows: The Shelter for Abused Women and Children,Inc. Work with the supervised visitation center to improve cross-agency collaboration among the child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and community groups by meeting by with key staff on a regular basis and cross training. Provide up to three domestic violence training sessions per year for the supervised visitation center staff and collaboration members paid through Safe Havens grant funds. Refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow-up on the outcome of the referrals. Provide consultation and written recommendations for the visitation program to assure compliance with OVW Guiding Principles and Standards for Safety and Security through direct observation of the site, sharing client feedback and at partnership meetings. Promote training/education of local law enforcement agencies and court representatives regarding domestic violence issues and supervised visitation. With the use of grant funds, provide an advocate to respond to the visitation center as scheduled for advocacy for all new clients and existing clients as needed. Collier County Child Advocacy Council,Inc. Dedicate two staff (.5 FTE each) and .5 FTE of a program director to provide supervised visitation and safe exchange services using Safe Havens grant funds. Provide office space including appropriate visitation rooms with security, .2 FTE clerical support staff and.2 FTE security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services. Present programmatic data for partner meetings and provide data to the County for submission to Office on Violence Against Women. Review all policies and procedures of the visitation services and amend as needed to conform with OVW Guiding Principles and Standards for Safety and Security Coordinate collaborative training for partners and visitation staff as provided by Safe Havens Technical assistance training funds. 4 of 10 160131 Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. Provide training to partners and other community agencies on supervised visitation, mandatory reporting requirements, overview, dynamics and services for child abuse and sexual assault victims, and resources for families as approved by the Office on Violence Against Women using Safe Havens funding. Twentieth Judicial Circuit Court of Florida Designate a judicial officer,judge or magistrate, to serve on the project consulting committee, Submit referrals and relevant case information to local visitation center and receive follow-up from the supervised visitation center on the outcome of the referrals. Provide direction for improving communication between the Court and the supervised visitation provider. • Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Collier County Sheriff's Office Provide direction for improving communication between the local supervised visitation center and local law enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Designate a representative to participate in the collaboration meetings. David Lawrence Mental Health Center,Inc. Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds, relating to domestic violence from the perspective of the batterer's intervention program designed to promote change for the perpetrators. Provide training and consultation, utilizing Safe Havens grant funds, on issues relating to substance abuse intervention and treatment. 5 of 10 160131 Participate in training for collaboration partners on domestic violence, child abuse, sexual assault and stalking through the use of Safe Havens grant funding. Provide training to the supervised visitation center staff and other partners on the issues related to mental illness as it relates to domestic violence risk and assisting victims with mental health issues using Safe Havens grant funding. Designate a representative to participate in the collaboration meetings. Legal Aid Service of Collier County Legal Aid Service of Collier County will be added as a collaborative partner. They will provide training for the partners on legal issues pertaining to domestic violence and family law. Legal Aid will provide training for the partners on family law and domestic violence and direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. Designate a representative to participate in the collaboration meetings and on the consulting committee. Assist the partners in developing and reviewing adequate formal affiliations to participate on the consulting committee to assure appropriate confidentiality of victims and their children. Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with OVW and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Safe Havens grant project and offer staff supports using Safe Havens funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by OVW. Participate in community partner trainings, attend OVW sponsored technical assistance training events and attend at least one OJP Federal Financial Training Seminar. Assist the partner agencies in developing community block grant applications and other sources of continuation funding. 6 of1O 16 0131 V. Time Line The roles and responsibilities described above are contingent on the grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1, 2012 through September 30, 2015. VI. Commitment to Partnership 1. The collaboration service area includes Collier County,Florida. 2. The partners agree to collaborate and provide supervised visitation services and advocacy to victims of domestic violence, dating violence, sexual assault and/or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non-lead partners contribution to this project will be provided as outlined in the attached OVW budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. • 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein, and approve it in its entirety. VII. Termination. Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten(10)days written notice. Copies of the termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. • (Signature pages to follow) 7 of 10 160131 Dated: 3/2 - o tc7 ATTEST: BOARD OF COUNTY COMIVIISSIONERS DWI- fc01cK, CLERK OF COLLIER COUNTY, FLORIDA Y 6 a IBC $ —A.t4L .aii . 0 FRED W. COYLE, C ua rm and legatMt ericy: Jell4Y)OV\kt.e- er B. White Assistant County Attorney Dated: ?/ e)/Zb!r/ COLLIER COUNTY SHERIFF'S OFFICE / 1111 I y y: 1...1111/ First Witness - 1 KE -'_q-V 0" SHERIFF S4 J- S aJl'e Type/print witness name J App,•val for form and __ )----Second Witness `/ &I II Ar-f f a>4e r ' Type/print witness name Dated: .-20- , i THE SHELTER FOR ABUSED WOMEN 'f t, dr / • AND CHILDREN, INC. Firs itness C914J F5L By. , -e7. .--,--- T e/print witness name LINDA OBERHAUS Chief Executive Officer _ it , Second Witness i71/2G.i Stei D Type/print witness name 8 of 10 • 16013 Dated: 3/ 17 fIa'() COLLIER COUNTY CHILD ADVOACY COUNCIL,INC. • fitness By: • . JA( QUELINE •i ITH STEPHENS Type/print witness name ale xecutive 4 is cer Second Witness ../A G: /1zcaX1 . • Type/print witness name Dated: .3-.1,1-Az • TWENTIETH JUDICIAL CIRCIUT COURT OF • f FLORIDA 4.1"; /-c . First Witness By: f` Ct i2 r� �a r k c7t RICIJ RD CkGUANAIsl Type/print witness name Deputy Court Administrator /11/�_ Approval A roval for form and Second Witness legal Sufficiency: Type/print witness name D d: /la • LEGAL AID SERVICE OF COLLIER COUNTY _ •�Z git Witness By" . J1a J-10111 i thony J. er r Type/print witness name Executive Director Second Witness Approval for form and 4-1/ed HOg l S ©A) legal Sufficiency: Type/print witness name 9 of 10 16 D13 Dated- 67/070//t DAVID LAWRENCE COMMUNITY MENTAL HEALTH CENTER - - e. first Witness ' /I By: .." / / l�( /,Z1 6 - / 1-/ a y LC DAVID S MMEL e/print witnes's name Chief Executive Officer Second Witness GA-6 7;f/h,e,y/e Type/print witness name Print Title Approval for form and legal Sufficiency: 10 of 10 r • 160. 13 • r.C.7:= Department of Justice • ?= �< Office on Violence Against Women PAGE 1 OF 10 • Cooperative Agreement • • I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2009-CW-AX-K011 County of Collier 3299 Taroiami Trail East,Ste.202 3.PROJECT PERIOD:FROM 10/012009 TO 09/30,2015 Naples,FL 34112-3969 . BUDGET PERIOD:FROM 10/0/2009 TO 09/30/2013 6.AWARD DATE 09/172012• 7.ACTION IA.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Supplemental '596000561 01 • 9.PREVIOUS AWARD AMOUNT. S 350.000 3.PROJECT TITLE • 10.AMOUNT OF THIS AWARD. S 350,000 Collier County Safe Havens Supervised Visitation and Safe Exchange • Program 11.TOTAL AWARD S 700,000 • 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supported under 42 U.S.C.10420(OVW-Supervised Visitation) • IS.METHOD OF PAYMENT • GPM AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL • Bra Hanson Fred Coyle Conmtissioner' Acting Director 17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL I9A. TE 17 I O/Z 3/thrz AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES ` 21. CW I2D00006 FISCAL FUND BUD. DIV. • YEAR CODE ACT. OFC. REG. SUB. PONS AMOUNT X A CW 29 00 00 350000 OH FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. O0602ti(4E.V:4-88) M1 • 04 JP FORM4 ., Approved as to form &legal Sufficiency A tES1 .:••• • • � � D .t E. BR • . a 15)3 !,L/`�_ • j': ( • • ,.J • Assistant County Attorney Jv',L &. wUlTE ....to Che tras,o p i ignaour-P• SR 4 16013• ,,, - Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 2 OF 10 Cooperative Agreement PROJECT NUMBER 2009•CW-AX-K0t1 • AWARD DATE 09/17/2012 SPECIAL CONDITIONS I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office on Violence Against Women(OVW)Financial Grants Management Guide. • 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audit of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of DOJ grant funds)are not satisfactory and promptly addressed as further described in the current edition of the OVW Financial Grants Management Guide. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government without the express prior written approval of OVW,in order to avoid violation of 18 USC§1913. The recipient may.however,use federal funds to collaborate with and provide information to Federal,State,local,tribal and territorial public officials and agencies to develop and implement policies to reduce or eliminate domestic violence,dating violence,sexual assault,and stalking(as those terms are defined in 42 USC 13925(a))when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. 5. The recipient must promptly refer to the DOJ 010 any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims Act;.or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the OIG by- I mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W. Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ 010 website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OVW. OW FORM 400012(REV.4-88) d t, 16 D13 4 Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 3 OF 10 Cooperative Agreement • PROJECT'NUMBER 2009•CW-AX-X011 AWARD DATE 09117/2012 SPECIAL CONDITIONS 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. -8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration(CCR)and applicable restrictions on subawards to rust-tier subrecipients that do not acquire and provide a Data Universal Numbering System(DUNS)number. The details of recipient obligations are posted on the Office on Violence Against Women web site at http//www.ovw.usdoj.gov/docs/ccr-award-term.pdf(Award condition:Central Contractor Registration and Universal Identifier Requirements),and are incorporated by reference here. This special condition • does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). ! 9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009);the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 10. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees; available at httpJ/www.ovw.usdoj.gov/grantees.htmL 11. The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(which is defined to include meetings,retreats,seminars,symposiums,trainings,and other events),including the provision of food and/or beverages at such events,and costs of attendance at such events. Information on pertinent laws,regulations,policies,and guidance is available at http://wwW.ovw.usdolgov/grantees.html. 12. The grantee agrees to comply with all relevant statutory and regulatory requirements which may include,among other • relevant authorities,the Violence Against Women Act of 1994,P.L.103-322,the Violence Against Women Act of 2000,P.L.106-386,the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.0 3711 et seq.,the Violence Against Women and Department of Justice Reauthorization Act of 2005,P.L.I09-162,and OVW's implementing regulations at 28 CFR Part 90. 13. The grantee must be in compliance with specifications outlined in the solicitation under which the approved application was submitted. The program solicitation is hereby incorporated by reference into this award. 14. The recipient understands and agrees that misuse of award funds may result in a range of penalties,including suspension of current and future funds,suspension or debarment from federal grants,recoupment of monies provided under an award,and civil and/or criminal penalties. 15. Grant funds may be used only for the purposes in the recipient's approved application. The recipient shall not undertake any work or activities that are not described in the grant application,and that use staff;equipment,or other goods or services paid for with OVW grant funds,without prior written approval from OVW. 16. The Director of OVW,upon a finding that there has been substantial failure by the recipient to comply with applicable laws,regulat ions,and/or the terms and conditions of the award or relevant solicitation,will terminate or suspend until the Director is satisfied that there is no longer such failure,all or part of the award,in accordance with the provisions of 28 CFR Part 18,as applicable mutatis mutandis. • OJP FORM 40042(REV.4-88) 1613j3 Department of Justice 11:41"\r:.-= Office on Violence Against Women AWARD CONTINUATION -`' SHEET PAGE 4 OF 10 Cooperative Agreement PROJECT NUMBER 2009-CW4,X-011 AWARD DATE 09/17/2012 SPECIAL CONDITIONS 17. The grantee agrees that if they receive any funding that is duplicative of funding received under this grant,they will notify their OVW grant manager as soon as possible and a Grant Adjustment Notice(GAN)will be issued changing the budget to eliminate the duplication,and the grantee agrees and understands that any duplicative funding will be deobligated from its award and returned to OVW. • 18. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period. Progress reports must be submitted wither 30 days after the end of the reporting periods,which are January 1-June 30 and July I-December 31 for the duration of the award.Future awards may be withheld if progress reports are delinquent.Grantees are required to submit this information online,through the Grants Management System(GMS),on the semi-annual progress report for the relevant OVW grant programs. 19. Under the Government Performance and Results Act(GPRA)and VAWA 2000,grantees are required to collect and maintain data that measure the effectiveness of their grant-funded activities. Accordingly,the grantee agrees to submit semi-annual electronic progress reports on program activities and program effectiveness measures. Information that grantees must collect under GPRA and VAWA 2000 includes,but is not limited to:1)number of persons served;2) number of persons seeking services who could not be served;3)number of supervised visitation and exchange centers • supported by the program;4)number of supervised visits between parents and children;and 5)number of supervised exchanges between parents and children. . 20. A final report,which provides a summary of progress toward achieving the goals and objectives of the award, significant results,and any products developed under the award,is due 90 days after the end of the award. The Final Progress Report should be submitted to the Office on Violence Against Women through the Grants Management System with the Report Type indicated as"Final". 21. The recipient agrees that it will submit quarterly financial status reports to OVW on-line(at https//grants.ojp.usdoj.gov)using the SF 425 Federal Financial Report form(available for viewing at www.whitehouse.gov/omb/grants/standard forms/ff report.pdf),not later than 30 days after the end of each calendar quarter.The final report shall be submitted not later than 90 days following the end of the award period. 22. Funds allocated for OVW-sponsored technical assistance may not be used for any other purpose without prior approval by OVW. To request approval,grantees must submit a Program Office Approval Grant Adjustment Notice(GAN)via the Grants Management System(GMS). The grantee must include a copy of the event's brochure,curriculum and/or agenda,a description of the hosts or trainers,and an estimated breakdown of costs should be attached to the GAN. The GAN request must be submitted to OVW at least 20 days prior to registering for the event Approval to attend non- OVW sponsored events will be considered on a case-by-case basis. This prior approval process also applies to requests for the use of OVW-designated technical assistance funds to pay an outside consultant or contractor to develop training. 23. First-time grantees must agree to send key staff members to the OVW grantee orientation seminar. Additionally,if there is a change in the project director/coordinator during the grant period,the grantee agrees,at the earliest opportunity,to send the new project director/coordinator,regardless of prior experience with this or any other federal award,to an OVW grantee orientation seminar. 24. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day. A detailed justification must be submitted to and approved by the Office on Violence Against Women prior to obligation or expenditure of such funds. 01P FORM 4000/2(REV.4-98) 1f 16013 Department ofJustice • ��5�� Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 5 OF 10 Cooperative Agreement PRO ECt NUMBER 2009-CW-AX-K011 AWARDDATE 09/17/2012 SPECIAL CONDITIONS 25. The recipient agrees to submit one copy of all required reports arid any other written materials or products that are funded under this project not less than twenty(20)days prior to public release for OVW review and approvaL Prior review and approval of all such material is required if project funds are to be used to publish or distribute any written material developed under this award. 26. AU materials and publications(written,visual,or sound)resulting from award activities shall contain the following statements:"This project was supported by Grant No. awarded by the Office on Violence • - Against Women,U.S.Department ofJustice. The opinions,findings,conclusions,and recommendations expressed in this publication/program/exhibition are those of the author(s)and do not necessarily reflect the views of the Department of Justice,Office on Violence Against Women. 27. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct 'grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. • 28. The grantee agrees that grant funds will not support activities that compromise victim safety and recovery,such as: procedures or policies that exclude victims from receiving safe shelter,advocacy services,counseling,and other • assistance based on their actual or perceived sex,age,immigration status,race,religion,sexual orientation,gender identity,mental health condition,physical health condition,criminal record,work in the sex industry,or the age and/or sex of their children;pre-trial diversion programs not approved by OVW or the placement of offenders in such programs;mediation,couples counseling,family counseling or any other manner of joint victim-offender counseling; mandatory counseling for victims,penalizing victims who refuse to testify,or promoting procedures that would require victims to seek legal sanctions against their abusers(e.g.,seek a protection order,file formal complaint);the placement of perpetrators in anger management programs;or any other activities outlined in the solicitation under which the approved application was submitted. 29. The grantee agrees to submit for OVW review and approval any anticipated addition of,removal of,or change in collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding,and if applicable,the Internal Memorandum of Agreement. • !' i OW FORM 4000/2(REV.4-88) . 16013 • . ._-_ Department of Justice . Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 6 OF 10 ' ,�' Cooperative Agreement • PROJECT NUMBER 2009-CW-AX-K011 AWARD DATE 09/17/2012 SPECIAL CONDITIONS 30. Pursuant to 28 CFR§66.34,the Office on Violence Against Women reserves a royalty-free,nonexclusive,and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,in whole or in part(including in the creation of derivative works),for Federal Government purposes: (a)any work that is subject to copyright and was developed under this award,subaward,contract or subcontract pursuant to this award;and (b)any work that is subject to copyright for which ownership was purchased by a recipient,subrecipient or a contractor with support under this award. • In addition,the recipient(or subrecipient,contractor or subcontractor)must obtain advance written approval from the Office on Violence Against Women program manager assigned to this award,and must comply with all conditions specified by the program manager.in connection with that approval before:I)using award funds to purchase ownership of,or a license to use,a copyrighted work;or 2)incorporating any copyrighted work,or portion thereof,into a new work developed under this award. It is the responsibility of the recipient(and of each subrecipient,contractor or subcontractor as applicable)to ensure that this condition is included in any subaward,contract or subcontract under this award. • 31. The cost allowed for logistical conference planning(this is applicable regardless of whether the recipient is planning in-house or is contracting with an outside conference planner)is limited to S50 for each attendee(costs of trainers, instructors,presenters and facilitators are to be included as attendees when calculating the planning threshold),not to exceed a cumulative total of 58,750. For example,if the number of attendees at a conference is 100,the cost allowed for a logistical planner is$5,000($50 X 100 attendees):Indirect cost rates must be applied to conference planning costs in accordance with negotiated agreements and must be included when calculating the planning thresholds.If it is expected that the conference planning will meet these limitations,no further justification is required. If these limitations are expected to be exceeded,the recipient must justify the costs in writing and those costs must be approved by the Office on Violence Against Women before the recipient proceeds with the logistical planning. • 32. The cost allowed for programmatic conference planning(this is applicable regardless of whether the recipient.is planning in-house or is contracting with an outside programmatic conference planner)is limited to$200 for etch attendee(costs of trainers,instructors,presenters and facilitators are to be included as attendees when calculating the planning threshold)not to exceed a cumulative cost total of$35,000. For example,if the number of attendees at the conference is 100,the cost allowed for a programmatic planner is$20,000($200 X 100 attendees). Indirect cost rates must be applied to conference planning costs in accordance with negotiated agreements and must be included when calculating the planning thresholds.If these limitations are met,no further justification or approval is required. If it is • expected that these limitations will be exceeded,the costs must be justified in writing and approved by the Office on Violence Against Women before the recipient proceeds with the programmatic planning. 33. Recipients must limit the cost of conference space and audio-visual equipment to$25 per day per attendee,not to exceed a total of$20,000 for the conference. Indirect cost rates must be applied to conference space and audio-visual equipment costs in accordance with negotiated agreements,and must be included when calculating this threshold. If these limitations are going to be exceeded the recipient mist submit a justification,in writing to the Office on Violence . Against Women for approval before the recipient enters into any contract for the use of conference space and audio- visual equipment 34. Trinkets(items such as hats,mugs,portfolios,t-shirts,coins,etc.,regardless of whether they include the conference name or logo)must not be purchased with funds made available under this agreement. Basic supplies that are necessary for use during the conference(e.g.,pens,paper,name tags)may be purchased OW FORM 40002(REV.4-58) • 4 16D13 , • Department of Justice - ; ' S�\=: Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 7 OF 10 Cooperative Agreement PROJECT NUMBER 2009-CW-AX-K011 AWARD DATE 09/17/2012 SPECIAL CONDITIONS 35. Funds made available under this agreement may not be used for costs of entertainment,including amusement, diversion,social activities and any costs directly associated with such costs(such as tickets to shows or sports events, meals,lodging,rentals,transportation,and gratuities). 36. Subject to OVW prior approval,and under limited circumstances,OVW funds may be used to purchase food and/or beverages for meals served during a meeting,conference or training. Under no circumstances may OVW funds be used to purchase food and/or beverages for refreshment breaks. OVW may approve the use of funds to purchase food and/or beverages served at a working meal if the recipient can justify that provision of the meal is necessary to accomplish official business and enhance the cost effectiveness of the conference. For example,a meal may be permissible where the conference would need to be extended if the working meal is not provided. Furthermore,if a meal is approved by OVW,the cost of any individual meal,plus taxes and any hotel service costs (e.g.,labor cost for room setup),must not exceed 150 percent of the General Services Administration(GSA)Meals and Incidental Expenses(M&lE)rate for that meal in that locality per attendee. OVW strongly encourages costs to stay at or below 100%of the applicable per diem rate for any meal provided,including any service costs.The current GSA M&IE rate breakdown by meal and by locality can be found at http://www.gsa.gov/portalcontent/101518. This restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organizations travel policy. 37. The recipient must complete and submit the Conference and Events Approval Form to OVW for review and approval prior to entering into any contract(with the exception of logistical or programmatic planning contracts)or expending any funds for any meeting,conference,training,or other event 38. Within 30 days after the end of any conference,meeting,retreat,seminar,symposium,training activity,or similar event funded under this award,and the total cost of which exceeds S20,000 in award funds,the recipient must provide the program manager with a completed Conference and Events Reporting Form found at http://www.ovw.usdoj.govfreceive-grant.html. 39. The recipient understands that all OVW W awards are subject to the National Environmental Policy Act(NEPA,42 U.S.C.section 4321 et seq.)and other related Federal laws(including the National Historic Preservation Act),if applicable.The recipient agrees to assist OVW-in carrying out its responsibilities under NEPA and related laws,if the recipient plans to undertake any activity that triggers these requirements,such as renovation or construction.(See 28 C.F.R.Part 61,App.D.)The recipient also agrees to comply with all Federal,State,and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. The recipient understands that this may include renovations that are recommended by OVW to enhance safe outcomes of a project even when those renovations are supported with funds outside of the OVW award. OJP FORM 4000/2(REV.4-88) 113 161313 Department of Justice Office on Violence Against Women AWARD CONTINUATION ms SHEET PAGE 6 OF IO Cooperative Agreement PROJECT NUMBER 2009.CW-AX-ICOI I AWARD DATE 09/17/2012 SPECIAL CONDITIONS 40. TERMS OF COOPERATIVE AGREEMENT The Office on Violence Against Women(OVW)has elected to enter into a Cooperative Agreement with Collier County and its project partners to increase available supervised visitation and safe exchange services for victims of domestic violence,child abuse,sexual assault,teen dating violence,and stalking. This decision reflects a strong mutual interest in increasing the safety and well-being of victims and their children during supervised visitations and safe exchanges. The award recipient acknowledges that OVW will playa substantial role in shaping and monitoring the project STATEMENT OF FEDERAL INVOLVEMENT The Office on Violence Against Women(OVW)will: I. Provide the services of a Federal Program Specialist as a single point of contact for the administration of this cooperative agreement 2. Monitor program development and implementation,and fulfill an oversight function regarding the project 3. Review and approve content and format of the materials produced in conjunction with this project 4. Provide input,re-direct the project as needed,and actively monitor the project by methods including but not limited to ongoing contact with the recipient. • 5. Approve sites and dates of all project related activities. • OJP FORM 4000!2(REV.4-85) 16013 __-- Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 9 OF 10 Cooperative Agreement • PROJECT NUMBER 2009-CW-AX-K011 AWARD DATE 09/17/2012 SPECIAL CONDITIONS 41. TERMS OF COOPERATIVE AGREEMENT STATEMENT OF RECIPIENT RESPONSIBILITIES • Collier County will comply with all terms and conditions in this cooperative agreement,including those described below. Collier County will work collaboratively,in each step of the planning and implementation phases of the project,with the Shelter for Abused Women and Children,the Twentieth Judicial Circuit Court of Florida,and the Collier County Child Advocacy Council. Recipients will: 1. Work closely with OVW in the development and implementation of this project. 2. Ensure that a multi-disciplinary team participates in project development and implementation. The multi- disciplinary team should include representatives from the grantee agency,the state or local court,and the domestic • violence/sexual assault agency. Representatives will participate in the consulting committee,attend meetings and institutes as designated by OVW,and substantially participate in the planning and implementation of visitation and exchanges services as outlined by the grant program. 3. Identify a representative of the grantee agency to serve as project coordinator. This representative will substantially participate in all aspects of the grant project,coordinate development and implementation activities,and attend meetings and institutes as designated by OVW. 4. Work cooperatively and collaboratively with OVW's technical assistance provider(s)for the Supervised Visitation Grant Program,throughout the term of this agreement. 5. Attend the New Grantee Orientation. The orientation will provide grant and financial management information, content training,and an opportunity for exchange and coalition building among award recipients. 6. Participate in all OVW funded technical assistance opportunities related to the Supervised Visitation Grant Program, including but not limited to: grantee meetings,on-site technical assistance,and site visits. 7. Ensure that grant funds will be used to support supervised visitation and safe exchange of children by and between parents in situations involving domestic violence,child abuse,sexual assault,or stalking. The grantee may not use grant funds to support individual counseling,family counseling,parent education,support groups or therapeutic supervision. The grantee may not require victims to attend or use parent education or other program services. 8. Ensure that grant funds will not be used to provide off-site or overnight visitation services. Off-site visitation includes but is not limited to: any monitored visit between a child and a non-custodial parent that occurs outside the premises of the visitation center. Overnight visitation includes but is not limited to: any monitored visit between a child and a non-custodial parent that occurs outside of the normal operating hours of the visitation center. • • OJP FORM 4000/2(REV.4-31D 5V ) 16013 • • Department of.fustice Office on Violence Against Women AWARD CONTINUATION' SHEET PAGE 10 OF 10 Cooperative Agreement PROJECT NUMBER 2009-CW-AX-KOIt AWARD DATE 09/I7/2012 SPECIAL CONDITIONS 42. TERMS OF COOPERATIVE AGREEMENT STATEMENT OF RECIPIENT RESPONSIBILITIES(continued) 9. Develop formal affiliations with organizations that will be able to provide services and consultation to the programs • in their work with children and parents. Accordingly,grantees must establish a consulting committee that includes experts in the following fields: child abuse and neglect,mental health,batterer's intervention,law enforcement,child protection services,and advocacy for victims of domestic violence,dating violence,stalking and sexual assault 10. Develop and implement adequate security measures,including but not limited to: adequate facilities,procedures, and personnel capable of preventing violence,for the operation of supervised visitation programs or safe exchange. Any substantial change or revision to center facilities(including location)and/or policies and protocols must be submitted to OVW for review and approval. 11. Ensure that if fees are charged for use ofprograms or services,any fees charged must be based on the income of the individuals using the programs or services,unless otherwise provided by court order. 12. Ensure that the grant project is developed and implemented in a manner that is consistent with the Guiding Principles of the Supervised Visitation Program. The Guiding Principles embody the statutory requirements and objectives of the Supervised Visitation Program. They are intended to guide practice for OVW grantees. The standards and practices included within the Guiding Principles are considered to be good practice when addressing the needs of victims and their children. Centers funded under the Supervised Visitation Program can and are encouraged to • go beyond the practices outline within the Guiding Principles. 13. Agree not to engage in activities which compromise victim safety,including but not limited to: a)requiring adult victims to participate in mediation or family counseling;b)providing visitation or exchange services which do not account for the safety of adult victims;c)requiring a court order in order to access visitation and/or exchange services; and d)providing custody evaluations or court reports based on subjective information and opinions of center staff and volunteers. • 14. Demonstrate that each visitation/exchange center involved in a multi jurisdictional project meets the statutory and minimum requirements of the Supervised Visitation Program. In addition,each center must operate as a separate facility for a minimum of 20 hours per week. IS. Obtain approval from OVW before implementing any substantial changes to the project,including but not limited to adding or removing a core project partner or changing the location where services are provided • 43. The recipient's budget is pending review and approval. The recipient may obligate,expend and draw down funds for travel related expenses to attend OVW-sponsored technical assistance events up to f 10,000. Remaining funds will not be available for draw down until the Office on Violence Against Women,Grants Financial Management Division has approved the budget and budget narrative,and a Grant Adjustment Notice has been issued removing this special condition. Any obligations or expenditures incurred by the recipient prior to the budget being approved are made at the recipient's own risk. OW FORM 0000/2(REV.4-88) • �V_ 161 .23 Coi[Ifier County Grant Budget Request j> g Bud et For Budget/Finance Use Agenda Item: Date: BA#:I Public Hearing Item: Date: Prepared By: Jacquelyn DeSear Date: 10/08/2012 Vt'In a F' -5�f1f- r., �.�'',t"c'^ �..,,� t 9 ss-0 j er.• Grant: 33239-01 SAFE HAVENS FY13-15 Start: 10/01/2012 End: 09/30/2015 Sponsor: 471 OFFICE ON VIOLENCE AGAINST WOMEN Sponsored Program: SAFE HAVENS Funded Program: 33239 SAFE HAVENS FY13-15 Grant Percent: 100.00 Match Percent: 0.00 Revenue Budget 331240 US DEPT OF JUSTICE DOJ GRANT REVENUE 155970 350,000.00 TOTAL REVENUE expense Budget; 512100 REGULAR SALARIES SALARIE = - 111 S 155970 18,213.00 521100 SOCIAL SECURITY MATC BENEFITS 155970 1,393.00 522100 RETIREMENT REGULAR BENEFITS 155970 911.00 • 523150 HEALTH INSURANCE BENEFITS 155970 5,188.00 • 640300 TRAVEL PROF DEV TRAVEL 155970 5,400.00 11 882100 REM ITT PRIVATE ORG CONTRACTUAL SERVICES 155970 318,895.00 TOTAL EXPENSE` - .. {' • Total Sponsor Budget Total Cost Sharing: Total Project: - Why funds are needed? To provide visitation and safe exchange services to children and families in Collier County. Where funds are available? Department of Justice,Office on Violence Against Women Reviewed By Cost Center Director: Kimberley Grant Date: Division Administrator: Steve Carnet Date: Budget Department: Date: Agency Manager: Date: 33239-01 Grant Budget Request r=7"- 16 11 2 3 Finance Department: Date: Clerk to the Board Admin: Date: 33239-01 16013 Project Narrative D. Purpose of the Application Problem to be addressed Newspaper headlines all too frequently report tragedies in which women and their children were killed or seriously injured in situations involving domestic violence. The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft and Silverman, 2002.)One widely accepted myth about intimate partner violence is that by one party exiting an abusive relationship, the violence will cease, and the victim(and children) will be safe. Research indicates,however,that leaving not only fails to stop the violence,but separation poses a significant risk of escalated, often lethal violence (American Psychological Association, 1996; Saunders, 2007; Tjaden&Thoennes, 2000.) All families referred to supervised visitation services due to domestic violence present the risk for continued abuse which may be lethal as the separation period is a time of increased risk of homicide for battered women(Saunders &Browne,2000).Psychologically the batterer may minimize his personal responsibility and use the legal and criminal justice system to continue the abuse of the victim. One of the many ways abusers continue to abuse victims is take them to court repeatedly in order to gain increased parenting time,harass the victim, and exhaust their finances (Hardesty, 2002; Miller& Smolter, 2011;NCJFCJ, 2008;Pollet,2011) Supervised visitation services in such cases can be a fundamental component in avoiding further incidences of domestic violence. The community of Naples, Florida was shocked when on September 19, 2009 Mesac Damas allegedly murdered his wife, Guerline and their five young children in their Naples residence. He had been arrested for domestic violence in January of that Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 1 OVW-2012-3131 16013 year and had been following a state case plan for reunification with his family when Guerline finally decided to leave him. Had she filed for an injunction for protection, the court likely would have sent the family to the local visitation program for supervised visits or exchanges. As this case illustrates,the services of the local center play a critical role in the essential public safety of the community. While only the perpetrator is responsible for this horrific crime,providing professional supervised visitation services may have assisted in monitoring this family by alerting the court and other partners to changes in the perpetrator's behavior and helping the victim with advocacy, support, and safety planning. The 2010 Florida State Domestic Violence Fatality Review Team recommended, "Given the significant increase in domestic violence homicides, including high profile familicides, and a marked escalation in reports of aggravated stalking,the Florida Legislature should increase funding for certified domestic violence centers, law enforcement, state attorney's offices, civil legal services, civil and criminal court systems, child welfare providers and supervised visitation programs to improve and increase interventions to prevent future domestic violence homicides." Prior criminal history of the perpetrator and domestic violence history were found in the majority of the fatality cases reviewed, and 26% of the cases also had involvement with child welfare at the time of the fatality. Safe Havens Grant funding will help alleviate the problem by allowing our local supervised visitation center to strengthen operations and continue to provide high quality supervised visitation services for the underserved population in our community, improve the quality of services through enhanced training opportunities and provide direct on site advocacy collaboration with the local domestic violence shelter. The local visitation agency has been successful in keeping battered women and their children safe by providing supervised visitation Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 2 OVW-2012-3131 16013 services in a professional manner by keeping in mind the dynamics of domestic violence. In accordance with the Safe Havens Guiding Principles, parents receiving services are treated respectfully with equal regard for the safety of adult and child victims. The center values multiculturalism and diversity and continually adapts to the needs of families who present unique circumstances and concerns. The agencies involved in this project proactively seek community collaboration and support from other victim service providers that are essential to achieving the intended outcomes. There is a continued need to expand and enhance these services by providing increased outreach and legal advocacy to potential clients and informing the community and other service providers of the benefits of professional supervised visitation and exchanges. Community Service Area and Demographics While all other criminal offenses in Florida decreased by 6.7%in 2009,domestic violence murders increased 15.6%, and aggravated stalking, often a precursor to homicide, increased 31.6%. (Florida Domestic Violence Fatality Review Report,2010) Our local community faces many challenges when providing services to families. Located in Southwest Florida, the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. The schools have a diverse population, reporting student population of 45%Hispanic, 39% White, 12%African American and Haitian,and 2%mixed Asian and 1% Asian and 1% Indian(Collier County Public Schools, 2012.) Collier's child population continues to grow and become increasingly more diverse. The 2010 population of children is 80,447 children 0 to 18 years old,up from 54,916 in 2005,representing more than 147 countries and speaking 81 heritage languages. Collier has become a fully"minority-majority county"with about 60 percent of children coming from non-white ethnic groups. The economic volatility of recent years has produced an increase in the population living at 200 percent of poverty or Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 3 OV W-2012-3131 16013 below. The percent of school age children eligible for free or reduced price lunch has jumped 14 percentage points, increasing from 48 percent in 2005 to 62 percent in 2012 with over 26,000 students categorized as economically needy(Study of Child Well Being in Collier County, 2010.) More Collier families face increased hunger and possible homelessness. The total pounds of food delivered to local agencies from FY 2009 to FY 2010 increased more than 63 percent, and the number of children accessing food distribution sites jumped 57 percent(Harry Chapin Food Bank.) Collier County Public Schools Homeless Child liaison has identified more than 700 children eligible for homeless prevention benefits or classified as homeless and reports another 1,300 incidents of episodic homelessness this past school year(District School Board of Collier County, 2011.)Florida was hard hit by the recent recession,and Southwest Florida led the downward economic spiral. Cape Coral-Fort Myers was identified as one of the five metropolitan areas in the nation with the highest poverty gains, a rise from13.2 percent to 15 percent in 2009,the highest rate since the energy crisis of 1980. Many permanent resident families in Collier having lived with a 15 percent poverty rate for the preceding five years are living in the 200 percent of poverty stratum needing a broad range of social services. At a time when the need for social welfare services is growing, funding for programs is not keeping pace with the need(Study of Collier County Child Well Being, 2010) The economic slowdown across the county has put a damper on fundraising efforts and shrinking resources followed by budgetary shortfalls and some personnel layoffs have put many social service agencies in crisis. Underfunded and understaffed, service providers continue to strive diligently to meet the growing needs of children, but little or no money is built into program budgets for community outreach and enrollment efforts. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 4 OVW-2012-3131 16013 With overall 45%Hispanic students, many of the parents and children do not speak English at home. Language barriers isolate immigrant women from community resources and legal remedies. Immigrant women may be wary of requesting help from officials based on their experiences with similar institutions in their home county(Erez, 2000.) Criminals in Collier County are routinely reported to immigration officials. Even when the perpetrators are deported, some return and victims fear retribution. Immigrant women are commonly isolated,not allowed to work outside of the home and illiterate in their native language. "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships."(Shetty and Kaguyutan, 2002) Provision of supervised visitation services to meet the needs of this underserved and economically and culturally diverse population is challenging and requires community support. For the fiscal year 2010/2011, The Shelter for Abused Women and Children,the nongovernmental community domestic violence agency, provided emergency shelter to 541 battered women and their children and served a total of 3,678 individuals. The Shelter has developed a partnership with the Florida Department of Children and Families. "Family Violence Threatens Child" (domestic violence) is the one of the most common maltreatments when child abuse/neglect is reported. The Department had 497 verified cases of"family violence threatens child" in Collier County from January 2010 until November 2011.(Department of Children and Families,2012) They have implemented changes in child welfare practices to increase safety for children and adult victims in domestic violence cases. The agency is no longer charging the non-offending victim parent in child welfare/domestic violence cases for the maltreatment of"failure to protect," and instead employing an alternative approach,the Safe and Together Model. The goal is to keep children safe with the non-offending parent,rather than Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 5 OV W-2012-3131 16013 removing them. The model recognizes the most successful approach to protecting the children is by developing a successful partnership with the non-offending parent. Collier County has initiated this model program that includes extensive training domestic violence for investigators, and advocates from the domestic violence center participate on the multi-disciplinary case advisory team. An advocate is also co-located with the Child Protective Investigators. Additionally, Collier County benefits from the The InVEST Program (Intimate Violence Enhancement Services Team) a partnership between local law enforcement and domestic violence centers to provide enhanced services to domestic violence victims and monitor domestic violence perpetrators. Law enforcement and advocates review domestic violence police reports to identify high risk cases. Victims voluntarily enroll in the InVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of the InVest program are to develop partnerships between law enforcement and domestic violence advocates,bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. Current Services and Gaps From October 1, 2009 through January 31, 2012 the visitation center provided services to 573 adult victims and their children. Forty one percent of those clients were Hispanic and at least half of those were limited or non English speaking. The target population will benefit by improving the provision of services will be assisted by the continued employment of two case managers who are fluent in Spanish, and by Creole translators, in addition to providing culturally sensitive local services for supervised visitation and safe exchanges. In 91% of the cases there was a domestic violence injunction in which the Court frequently directs the parties to the to the visitation agency, determines if the respondent will have contact with the children, and stipulates Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 6 OVW-2012-3131 16D13 the type of contact that will occur. The visitation agency receives three to six referrals per week from the Domestic Violence Court as well as the Family and Criminal Court; however families may come to the visitation center voluntarily. There are no fees for the visitation center services. Each parent is asked to review the safety rules and agree to follow the standards. There are no other supervised visitation agencies in Collier County. Additionally as many of the women in the community are unaware of the services available, expanded outreach and legal advocacy will be a critical component to the expansion of the program. Collaboration with the partnering organizations and a community domestic violence plan will enhance services to domestic violence victims by creating a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation. E. What Will Be Done The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with the Safe Havens Guiding Principles. This is accomplished by promoting equal regard for the safety of children and adult victims and thoroughly understanding that dynamics of domestic violence and the post-separation risks. Policies and procedures are designed with safety as the primary goal that includes the need to protect the way information is released and shared. Practices and operations have been developed to reduce the batterer's ability to re-abuse the victim and to provide the victim with the advocacy and support she needs. The center understands the need for each member of the family to be treated fairly and respectfully while identifying how the use of power and control by the batterer may affect service provision. The center values multiculturalism and diversity and this is evident in the center's practice of utilizing bilingual Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 7 OVW-2012-3131 16 0131 staff and interpreters,providing staff training and establishing linkages for culturally specific services. Agency forms and informational materials are provided in both English and Spanish. Families receive services for an average of six months to a year;however there is no limit on safe exchanges and a one year limit on supervised visitation in order to accommodate all of the families requesting services. The individual orientation meeting assists the parents in understanding the scope of the services as well as providing meaningful referrals and linkages to other community agencies. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. If safety concerns presented by the family exceed the ability of the visitation center to offer adequate assurance of security,the case will be declined by the program and a report sent to the Court documenting the reason. Goals and Objectives The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure,respectful and culturally sensitive environment for supervised visitation and exchanges. Recognizing the unique needs of our community, the immediate goals of this proposal include providing access to supervised visitation and exchange services particularly for the underserved population, expanding direct client services which are responsive to the needs of battered women and their children and improving the coordinated community response to battering. Goal 1: To increase access to supervised visitation and exchange services Objectives: 1. To provide visitation services for a minimum of 85 families per year(255 total) 2. To document number of referrals, intakes, and supervised visits and exchanges completed and cancelled including the numbers not served or partially served. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 8 OV W-2012-3131 16 D 13 4 Goal 2: To implement services which are responsive to the needs of battered women and their children. Objectives: 1. To offer advocacy services to 100% of the adult victims over the course of the grant period to assess safety and conduct safety planning. • 2. To conduct a client satisfaction survey of services on an annual basis. Goal 3: To improve the coordinated community response to battered women and their children utilizing the visitation program. Objectives: 1. To provide at least annual training to center staff, volunteers and collaborative partners on each of the following topics: supervised visitation and exchange services, domestic violence, legal issues of victims, and batterers' intervention utilization. 2. To further develop a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation by continued coordination and collaboration with the local domestic violence task force. Mechanisms for referrals The court order as the primary mechanism for referral specifies the reason for the supervised visitation service and who is required to participate. Clients may utilize the center without a court order and many contact the center on their own with referrals from the Shelter, an attorney or other victim service agency. Increasing community awareness, especially among service providers, is critical to greater outreach. Many battered women and direct service providers remain unaware or have limited understanding of the visitation services. Participation at community events and informational sessions are offered at local agencies and health fairs. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 9 OV W-2012-3131 Tasks and Activities 16 D 13 s of Each Collaborative Partner This is a collaborative grant involving a commitment from Collier County Government as the applicant and fiscal agent. The County served as the fiscal agent of our first three cycles of the Safe Havens grant and will continue to provide the oversight of the grant program, designate a grant coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. The Shelter for Abused Women and Children will assist domestic violence victims in accessing visitation services through their court advocacy and outreach program. The Shelter will provide a minimum of three training staff development sessions for the collaborative partners on domestic violence risk assessments, social and cultural aspects of domestic violence in our community and developing a coordinated community response to domestic violence. Staff members from the visitation center and the domestic violence agency attend the weekly domestic violence court. Working as a team with, advocates from the community domestic violence agency victims are assisted with understanding the court process and the purpose of the visitation services. An advocate from The Shelter is onsite at the visitation program to assist battered women who are referred to the visitation program as either custodial parents or visiting parents. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center and designate a judge to serve on the core partnership committee. The visitation program has a formal agreement that is updated annually with the Court. The Court has copies of the policies and procedures of the visitation program. Through enhanced opportunities for OVW technical assistance provided through this funding, the Court is involved in the development of best practices for the visitation program and for serving domestic violence victims and their children. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 10 OVW-2012-3131 16 D 13 The David Lawrence Community Mental Health Center provides mental health, batterer's intervention and substance abuse services to families and children. They will provide consultation to the partners and training on batterer's intervention, substance abuse treatment and mental health issues. The Collier County Sheriff's Office is the lead law enforcement agency in our community. By including law enforcement in our partnership,we can achieve improved communication and sharing of expertise and resources. They will advise the partners on issue of safety and security and conduct a safety assessment of the visitation center. Legal Aid Service of Collier County provides free representation for victims who qualify for their services in the areas of housing,public benefits, immigration, education legal rights, and family law. They will provide training for the partners on legal issues pertaining to domestic violence and family law The Collier County Child Advocacy Council also known as the Children's Advocacy Center of Collier County is a community based non-profit victim service organization. The agency provides services to child victims of abuse,neglect, domestic violence and sexual assault and operates the visitation program. Other programs include the school based Child Victim Rapid Response Program and Court Advocacy Program, which provide early identification and services to child victims of crime. Staff of the agency will provide cross-training for the partners on child abuse and neglect and effects of trauma. The identification of domestic violence suggests a 30- 60%probability that direct abuse of children may be occurring. (Edelson, 1999). Calling upon thirteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The visitation agency will be responsible for the day-to-day operations of the visitation center and report to the fiscal agent. They will be responsible for hiring staff, ensuring specialized staff training and evaluation,providing a program evaluation and maintaining the standards of Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 11 OVW-2012-3131 visitation as set forth by the Safe Havens Guiding Principles. These include very specific 16 D 13 standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance,termination and reports to the court. Timeline The collaborative partners will continue to hold scheduled quarterly partner meetings and training sessions. Agency staff along with collaborative partners will explore and develop culturally and linguistically specific materials for the underserved population. OVW training for the program and fiscal staff will be scheduled. Monitoring and semi-annual reporting will be executed by Collier County Department of Housing,Human and Veteran's Services as the representative of the fiscal entity. The consulting committee will meet quarterly a month after the collaborative partners to provide services and consultation to the visitation provider and coordinate services for families and children. Program Specifications Scope of Proposed Visitation and Exchange Services The visitation was created as a response to an identified need in our community for safe supervised visitation and exchanges. There are no state or county government funds available for supervised visitation services for domestic violence victims. This proposal is to sustain the current visitation and exchange services and strengthen the operations by continuing to provide onsite victim advocacy from the domestic violence center, improving community collaboration, and expanding outreach to increase the number of underserved victims. The center accepts referrals from domestic violence, family court, criminal court and voluntary cases. The participants or court order must document a history of domestic violence, dating violence, child abuse, sexual assault or stalking.No off site visitation or exchange services are provided. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 12 OV W-2012-3131 16013 center does not accept cases where the state has jurisdiction such as in foster care or protective supervision and does not promote activities that compromise domestic violence victim safety such as mediation or family counseling. Number of Families to be Served by the Project The center will serve at least 255 families over the three year grant period. Available Services to Meet the Needs of Underserved Populations The center will provide services for a large Spanish speaking population by having bilingual staff and by training staff to better understand the cultural concerns of this population. Training in cultural competence is conducted annually and regular discussions about how to best serve in a culturally and linguistically appropriate manner are held with staff and community partners. Interpreters will be provided for other languages as needed. Linkages for outreach to culturally specific organizations are also identified such as the Haitian churches and Amigos Center. Demographics of Families to be Served by the Project It is expected that the demographic will reflect the public school demographics with approximately 45%Hispanic, 12%Haitian and African American and 39% Caucasian and 4% other. Due to the current economic conditions, it is expected that 60-70%will be facing economic hardship and unemployment and may be in need of financial assistance such as food stamps or Medicaid. Hours of Operation The visitation center is open from 9:00 AM to 5:00 PM Monday through Friday and until 7:00 PM on Wednesday and from 9:00 AM to 4:30 PM on Sunday. Program Security Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 13 OVW-2012-3131 16013 I All visitation staff members are trained in secure visitation practice, which first involves a thorough knowledge of the dynamics of domestic violence. Staff training is crucial to safety. Staff receives weekly case review and ongoing training on topics such as battering tactics, the intersection of substance abuse and domestic violence, and stalking. Each client case file contains copies of any orders of protection, copies of parents' driver licenses and emergency contact information. The visitation center has an alarm system with panic buttons and separate waiting rooms. The waiting and visitation rooms are all secure interior rooms. Custodial parents may wait on or off site depending upon their needs and the needs of their children. The facility is equipped with a secured entrance and the visitation rooms can be monitored by a one-way mirror and have recording capability. An off-duty uniformed police officer is employed on Sunday and in evenings when the visits and exchanges occur. The visitation center may reject a case for which they cannot reasonably ensure the safety of all clients, staff or volunteers including,but not limited to the following reasons: staff are not adequately trained to manage issues identified at intake, adequate security cannot be provided, or a conflict of interest is established. If a visiting parent cannot be redirected by staff to change their behavior that may compromise or endanger the safety of the children, adult victims or center staff,the visit will be concluded, services suspended and a critical incident report sent to the court. Safe exchanges and supervised visits are scheduled with staggered arrival times ensuring no contact between the parents. A second point of entry will be designated for victims to alleviate any possibility that there will be contact physically, visually or auditorally in the center. The perpetrator arrives fifteen minutes prior to a visit or exchange and leaves fifteen minutes after to avoid confrontation or stalking. Time may be lengthened depending upon the mode of transportation or specific circumstances. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 14 OVW-2012-3131 16013 The local law enforcement agency receives annual training regarding the visitation center operations and can respond appropriately and promptly to requests for assistance. Record Keeping and Confidentiality A written objective observational report of critical incidents is completed for each visit and maintained in the file. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are confidential and will only be released by subpoena from the requesting party. Confidential information regarding a victim's address or other identifying information will be redacted when request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication with the domestic violence agency about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners to respond to the visitation center. The goal is to ensure an effective method of communication that heightens awareness and understanding of the unique circumstances surrounding supervised visitation in cases of domestic violence. Referral Process Referrals may be received from the Domestic Violence, Family, and Criminal Court or self- referred. The Court works with the partners to ensure that the orders are clearly stated and have dates for regular review or case closure. The visitation center works with the courts to be aware of the limitations of the services and reports any critical incidents to the courts. The Center staff works with victim advocates to ensure that victims understand the visitation center role and the court orders particularly in cases when the victims have no attorneys. Frequency and length of Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 15 OVW-2012-3131 16013 visits depend upon the request of the court order. The center does not discriminate against any client due to race, religion, gender, sexual orientation, national origin, age, or disability. Intake Procedures Each parent is required to participate in an orientation session. A confidential risk assessment is completed with the battered woman to ascertain the lethality risk and only necessary releases are signed. Each parent is asked to describe an in-depth personal history including the developmental milestones and needs of each child. The orientation also includes a review of all policies,procedures and expectations including confidentiality for participation in the program. The child orientation enables the children to visit the center prior to the visitation services; children are treated respectfully and not forced to participate in visitation. Community resources and meaningful referrals are identified to best meet the needs of victims and their children.An advocate from the Shelter will be scheduled to be onsite to meet with the victim either at the child orientation session or during the first supervised visit or as requested Fee Protocols: Fees are not charged for any services. Center Staff The visitation program employs a full time Program Director, funded 50%by the Safe Havens grant program, and two full time case managers, each funded 50%by Safe Havens funding. Both the Case Managers are fluent in Spanish and English. The Case Managers will also be responsible for increasing the outreach to the Hispanic population by presenting informational sessions for women attending domestic violence support groups to inform them of available services as a means to insure the center's capacity to fully serve this underserved population. Translators for Creole and other languages including sign language are employed as required. An off duty police officer, funded primarily by the visitation agency, is employed for eight hours Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 16 OVW-2012-3131 16013 each Sunday and three hours on Wednesdays to provide security. An advocate employed by the domestic violence center will be funded for four hours per week(.10FTE) by Safe Havens funding to provide onsite advocacy to battered women at the visitation program. The GrantCoordinator,with assistance from the Accountant and State/Federal Grant Manager, employed by Collier County Housing,Human and Veteran's Services,will insure programmatic and fiscal management and compliance with OVW requirements. A Case Manager is assigned to each family. In addition to the supervised visitation and safe exchanges,the case manager completes the intake orientation and risk assessment, maintains the client records, and prepares correspondence with the Court. The Program Director is responsible for the development and management of the program including direct supervision of the staff, program evaluation, and assuring compliance with the standards of visitation. The Program Director will be responsible for the coordination of services with the collaborating partners. The onsite victim advocate meets individually with battered women to assess safety and insure their understanding of the supervised visitation services. Training Requirements for Staff and Volunteers All collaborative partners receive basic and advanced domestic violence training and participate in OVW sponsored technical assistance training. Training for visitation staff also includes post separation violence and domestic violence, the effects of domestic violence on children, legal and ethical issues in visitation, and understanding culturally diverse populations and their needs. An additional 16 hours of training is completed annually. Training from the partners will include working with battered women and children, cultural considerations in Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 17 OVW-2012-3131 16013 assisting domestic violence victims, substance abuse and mental health issue identification and the goals and techniques of batterers' intervention training. Compositions and Roles of Consulting/Advisory Committee Core partnership advisory committee meetings will be held quarterly to review grant progress and deliverables. A formal consulting committee will meet regularly to address common issues, coordinate training opportunities and facilitate positive relationships between providers. In addition to the core partners,the consulting committee includes representatives from child protective services,the state attorney's office, sexual assault programs,and other community agencies. The purpose of this committee is to review visitation center policies and services needed by program participants. The consulting committee can help to identify barriers to providing post separation safety and develop plans for future stability of the families beyond needing the services of supervised visitation. By maintaining a formal protocol with the consulting committee, families served by the supervised visitation program benefit from the collaboration of all of the professionals, avoid duplication of services and receive appropriate interventions. F. Who Will Implement the Project It is critical that the partnership establish a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue discussions regarding the appropriate utilization of visitation programs. Collier County Government will serve as the fiscal agent and provide a grant coordinator to ensure compliance with the statutory and mandatory requirements of the grant program and reporting requirements of the Office on Violence against Women. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 18 OVW-2012-3131 16013 grant coordinator serves as the point of contact with OVW and technical assistance providers, convenes the consulting committee meetings, and coordinates site visits and onsite technical assistance events. The local Court currently hears a separate civil domestic violence docket one day per week and the visitation agency receives most of their referrals directly from this docket. The circuit will appoint as judge to serve on the collaborative partnership to review how the court is making referrals,the appropriateness of the referrals, and how to better communicate issues with the court. The Collier County Child Advocacy Council will provide the direct supervised visitation services; review safety concerns with the partners, discuss referral resources and explore ways to better reach the underserved population. The Shelter for Abused Women and Children will share expertise in the areas of understanding the impact of domestic violence and safety concerns and provides training and on site advocacy for the victims and their children. The David Lawrence Center, the local community mental health center that provides substance abuse treatment, batterer's intervention programs and psychiatric evaluations will provide training and expertise to the partners . The Collier County Sheriff's Office consults with the partners regarding safety and security issues and provides direction for improving communication and coordination of services with local law enforcement. In turn they will receive information regarding victim safety and the roles of the other partners in the collaborative effort. Legal Aid Service of Collier County will provide training to the partners on family law matters and other issues affecting victims and their families. The Safe Haven's Advisory/Consulting Committee includes the existing collaborative partners as well as representatives from other victim serving agencies including the Office of the State Attorney, and the Department of Children and Families. An updated formal interagency policy agreement will be implemented by the all of the consulting partners. The goal of this agreement Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 19 OVW-2012-3131 161313 is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. A further goal will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Sustainability Plan The Safe Havens Grant Program gives Collier County the opportunity to support the community agencies in provision of these critical services that keep domestic violence victims and their children safe. The Collier County Child Advocacy Council has been providing supervised visitation services since 1997. This agency currently receives funding from multiple sources including the local United Way,the Florida Department of Health,the Victims of Crime Act, and fundraising events. The agency has been in existence since 1986 and is stable financially. An endowment has been established to provide a continual funding source. The visitation agency has a development director and donor software is being utilized to expand the donor base. Additional resources have been sought through grants, including the Naples Children and Education Foundation, special events, and fundraisers. Extensive community outreach and partnerships with local businesses are always being developed. The County will assist the local visitation agency,the domestic violence agency and other partners in applying for community development block grants for new or expanded public services. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 20 OVW-2012-3131 Cotter County 16013 Public Services Division Housing, Human & Veteran Services Memorandum of Understanding THIS MEMORANDUM OF UNDERSTANDING is entered among the Collier County Board of County Commissioners with the Collier County Child Advocacy Council, Inc., The Shelter for Abused Women and Children, Inc., the Twentieth Judicial Circuit Court of Florida, the Collier County Sheriff's Office, the David Lawrence Mental Health Center, Inc., and Legal Aid Service of Collier County, have come together to collaborate to make an application for the Safe Havens Supervised Visitation and Safe Exchange Grant Program; and WITNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application;and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before March 26, 2012. I. Description of the Partner Agencies Collier County Board of County Commissioners has been the lead applicant for the past three grant cycles and served as the fiscal agent providing the oversight of the grant program, convening the partners for regular collaboration meetings and submitting required program and financial reports. The municipality supports the efforts of the collaborative and agencies in seeking funds to sustain programs designed to assist victims of domestic violence, dating violence, sexual assault and/or stalking. The mission of The Shelter for Abused Women and Children, Inc. is to help adult and child victims and survivors of domestic violence through safety, intervention, and support; to educate the public about domestic violence; and to advocate for social change against domestic violence. This is the only certified domestic violence program in Collier County. They provide shelter as well as extensive outreach services. I lousing. IItttnan and Veteran Seri ice 1 of 10 3339 Tamiami Trail East.Suite 211 •Naples.FL 34112-5361 239-252-CARE(22731 •239 252-HOME(4663)•239-252-CAFE(2233)•239-252-RSVP(7787)•239-252-VETS(8387)•wttrov.coliiergov.netihumanservices i 1 � 16013 The Collier County Child Advocacy Council, Inc. has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program is to keep battered women and their children safe while assisting families in accessing needed services. The Collier County Sheriff's Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The David Lawrence Mental Health Center, Inc. provides comprehensive prevention, intervention and treatment services including crisis stabilization, substance abuse treatment, case management, outpatient counseling and psychiatric care. The center is the only non-profit certified provider of the batterer's intervention program in Collier County. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court staff, budget planning, assignment and • distribution of cases and implementation of court policy. Referrals for the visitation services are made by the family, criminal and domestic violence court judges. The mission of Legal Aid Service of Collier County is to provide high-quality free civil legal advice, representation and education to the residents of Collier County, based on need, so as to encourage self-sufficiency and improve the lifestyle and living conditions of the entire community. They serve victims of domestic violence in the civil injunction court through a cooperative agreement with The Shelter and provide free representation for victims who qualify for their services in the areas of housing,public benefits, immigration, education legal rights, and family law. II. History of the Relationship The Shelter for Abused Women and Children, Inc. began collaborating with the local supervised visitation agency in 1997. The respective CEO's have communicated regarding the provision of visitation services to battered women and their children on a regular basis. h, Throughout this relationship, the Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working ? with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children. The Shelter assists their clients in seeking supervised 4 visitation services. The visitation center refers clients identified to the Shelter for crisis intervention, safety planning, follow-up, and advocacy. Additionally, the directors and staff 2 of 10 ii 160131 continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended several national level training opportunities through the Safe Havens funding. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and "The Shelter" are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with the visitation provider, Collier County Child Advocacy Council, since 1992 working through the County Department of Housing, Human and Veteran Services to pay for medical exams of abused children. With the initiation of the Safe Havens funding in 2005, the collaborative partners expanded to include the courts. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court judges attended the training and participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups. III. Development of the Application As this formal partnership continues, the applicant, Collier County Government collaborated with the visitation agency, local domestic violence court judge, and Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, , Praxis International, the Futures Without Violence the National Council of Family and Juvenile Court Judges, the Vera Institute of Justice, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. Due to the limited number of referrals from the Immokalee community, it was determined that the project will be housed in only one site to serve the greater Naples area. Recent discussions among the agency directors, county representatives and local court representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. 3of10 SL 16013 IV. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows: The Shelter for Abused Women and Children, Inc. Work with the supervised visitation center to improve cross-agency collaboration among the child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and community groups by meeting by with key staff on a regular basis and cross training. Provide up to three domestic violence training sessions per year for the supervised visitation center staff and collaboration members paid through Safe Havens grant funds. Refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow-up on the outcome of the referrals. Provide consultation and written recommendations for the visitation program to assure compliance with OVW Guiding Principles and Standards for Safety and Security through direct observation of the site, sharing client feedback and at partnership meetings. Promote training/education of local law enforcement agencies and court representatives regarding domestic violence issues and supervised visitation. With the use of grant funds, provide an advocate to respond to the visitation center as scheduled for advocacy for all new clients and existing clients as needed. Collier County Child Advocacy Council,Inc. Dedicate two staff (.5 FTE each) and .5 FTE of a program director to provide supervised visitation and safe exchange services using Safe Havens grant funds. Provide office space including appropriate visitation rooms with security, .2 FTE clerical support staff; and.2 FTE security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services. Present programmatic data for partner meetings and provide data to the County for submission to Office on Violence Against Women. Review all policies and procedures of the visitation services and amend as needed to conform with OVW Guiding Principles and Standards for Safety and Security Coordinate collaborative training for partners and visitation staff as provided by Safe Havens Technical assistance training funds. 4of10 16013 Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. Provide training to partners and other community agencies on supervised visitation, mandatory reporting requirements, overview, dynamics and services for child abuse and sexual assault victims, and resources for families as approved by the Office on Violence Against Women using Safe Havens funding. Twentieth Judicial Circuit Court of Florida Designate a judicial officer,judge or magistrate,to serve on the project consulting committee, Submit referrals and relevant case information to local visitation center and receive follow-up • from the supervised visitation center on the outcome of the referrals. Provide direction for improving communication between the Court and the supervised visitation provider. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Collier County Sheriff's Office Provide direction for improving communication between the local supervised visitation center and local law enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Designate a representative to participate in the collaboration meetings. David Lawrence Mental Health Center, Inc. a Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds, relating to domestic violence from the perspective of the batterer's intervention program designed to promote change for the perpetrators. Provide training and consultation, utilizing Safe Havens grant funds, on issues relating to substance abuse intervention and treatment. 3. 5of10 • ?:3 SB 16013 Participate in training for collaboration partners on domestic violence, child abuse, sexual assault and stalking through the use of Safe Havens grant funding. Provide training to the supervised visitation center staff and other partners on the issues related to mental illness as it relates to domestic violence risk and assisting victims with mental health issues using Safe Havens grant funding. Designate a representative to participate in the collaboration meetings. Legal Aid Service of Collier County Legal Aid Service of Collier County will be added as a collaborative partner. They will provide training for the partners on legal issues pertaining to domestic violence and family law. Legal Aid will provide training for the partners on family law and domestic violence and direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. Designate a representative to participate in the collaboration meetings and on the consulting committee. Assist the partners in developing and reviewing adequate formal affiliations to participate on the consulting committee to assure appropriate confidentiality ofvictims and their children. Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with OVW and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Safe Havens grant project and offer staff supports using Safe Havens funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by OVW. Participate in community partner trainings, attend OVW sponsored technical assistance training events and attend at least one OW Federal Financial Training Seminar. Assist the partner agencies in developing community block grant applications and other sources of continuation funding. b 6of10 4 16D13 V. Time Line The roles and responsibilities described above are contingent on the g grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1,2012 through September 30, 2015. VI. Conunitment to Partnership 1. The collaboration service area includes Collier County,Florida. 2. The partners agree to collaborate and provide supervised visitation services and advocacy to victims of domestic violence, dating violence, sexual assault and/or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non-lead partners contribution to this project will be provided as outlined in the attached OVW budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein, and approve it in its entirety. VII. Termination. Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten(10)days written notice. Copies of the termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. (Signature pages to follow) g 7of10 4 , 16013 ' Dated: 3312 Z1 ao ATTEST: BOARD OF COUNTY COMMISSIONERS D, p c ()cIC, CLERK OF COLLIER COUNTY, FLORIDA 0%.1t p. ` .11...A1 IA). ��A , �4 ( By I.'`At a Ai: eit FRED W. COYLE, C AN rua1fornz and legal: i iieicy: Je ifer B. White Assistant County Attorney Dated: 3 Z p '1/ COLLIER COUNTY SHERIFF'S OFFICE / First Witness K y` By _'�' V SHERIFF t J EV � S(.U4 S et.g e Type/print witness name / Approval for form and 4 _itie Second Witness ` / �,� nn ,/L.4 . I,I1.,.. . i Ci -4 /a 4-er.ii Type/print witness name , Dated: -20— / .; THE SHELTER FOR ABUSED WOMEN `4 AND CHILDREN, INC. Firs itness C n6' �i5 B e/print witness name LINDA OBERHAUS Chief Executive Officer '4 • -- _ . -=. Second Witness Type/print witness name 8 of 10 p f ., 16D13 Dated: 3) 17 fiaçb COLLIER COUNTY CHILD ADVOACY COUNCIL, INC. fitness LS-�c�¢ - By: . JA i QUELINE �, ° I ITH STEPHENS Type/print witness name Chie xecutive a cer r r • _ Second Witness ' /31AiiA G: ni.C'a crif Type/print witness name Dated: . - a-Az TWENTIETH JUDICIAL CIRCIUT COURT OF FLORIDA .409 p.4e-First Witness (� By: f ar.,.. % an" Markc R1CIJRDc • ". AN Type/print witness name Deputy Court Administrator ; r,` - / Aoyzie 1 Approval for form and Second Witness legal Sufficiency: Type/print witness name • D. :d: f /109- LEGA A ID SERVICE OF COLLIER COUNTY t Witness i dir By .•f /4 /� � oniony".J. J2, :!r?r Type/print witness name 77/471' s Executive Director Second Witness f Approval for form and /1 ed /10/g g.15 D/ legal Sufficiency: Type/print witness name • 9 of 10 • 16 D13 Dated- U pfd//pq DAVID LAWRENCE COMMUNITY MENTAL HEALTH CENTER "first Witness � / / Gy / DAVID S IMMEL e print witnes's name Chief Executive Officer Second Witness • If 2). G,G'1-7-11/). EyA4 Type/print witness name Print Title Approval for form and legal Sufficiency: $i J j !ri Z �3. 10 of 10 16013 ATTACHMENT B Budget Detail Worksheet and Narrative The "Budget Detail Worksheet and Narrative" set forth in the County's Application for The Safe Havens: Supervised Visitation and Safe Exchange Grant Cost Categories and activities are detailed below. Cost Category: Consultant/Contractors Activities: A. Personnel/Fringe$298,095 B. Travel/Training$11,700 C. Consultant $9,100 Modifications to the "Budget Detail Worksheet and Narrative" may only be made if approved in advance by Collier County and in accordance with the Office of Violence Against Women Financial Grants Management Guide, February 2012 (as amended or replaced) or most current edition and 28 CFR 66.30(c) (i-iii) (as amended or replaced). Page 12 of 12 16013 Budget Detail Worksheet and Narrative A. Personnel The Grant Coordinator for Collier County Housing, Human and Veteran Services will serve as the program/grant coordinator for the Safe Havens grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program reports, and ensuring compliance with the reporting requirements of OVW. The accountant will perform specialized accounting for the administration of the Safe Havens grant including receiving, preparing and processing financial documents, preparing records, reports and summaries regarding assigned fiscal operations, and submitting required financial reports requirements of OVW. The payment basis is based on the budget application only by the total. The personnel activity will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for the employee is compensated, be signed by the employee or an official having first-hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Name/Position Computation Cost Grant Coordinator $54,768 x 6%of salary x 3 years $ 9,856 Accountant $49,210 x 4.5% of salary x 3 years $ 6,643 State/Federal Grant Manager $65,106 x 1%of salary x 3 years $ 1,953 TOTAL $ 18,452 B. Fringe Benefits Type Computation Cost Grant Coordinator Employer's FICA $ 4,189 x 6% of salary x 3 years $ 754 Retirement 3,603 x 6%of salary x 3 years 648 Health Insurance 13,804 x 6% of salary x 3 years 2,484 Life Insurance 147 x 6% of salary x 3 years 26 Accountant Employer's FICA $ 3,765 x 4.5% of salary x 3 years $ 508 Retirement 3,238 x 4.5% of salary x 3 years 437 Health Insurance 13,804 x 4.5% of salary x 3 years 1,863 Life Insurance 133 x 4.5% of salary x 3 years 17 State/Federal Grant Manager Employer's FICA $ 4,980 x 1% of salary x 3 years $ 149 1 16013 Retirement 4,283 x 1% of salary x 3 years 128 Health Insurance 13,804 x 1% of salary x 3 years 414 Life Insurance 175 x 1% of salary x 3 years 5 TOTAL $ 7,433 C. Travel and Training The $5,400 is included for technical assistance and capacity-building activities sponsored by OVW designated technical assistance providers. Purpose of Travel Location Item Computation Cost OVW-Mandated Training and Technical Assistance TBD Airfare($400 x 2 persons x 3 trips) $ 2,400 Hotel ($90/night x 3 nights x 2 persons X 3 trips) 1620 Meals ($50 day x 3 days x 2 persons x 3 trips) 900 Ground Transportation ($50/trip x 2 persons x 3 trips) 300 TOTAL $ 5,220 D. Equipment Item Computation Cost No equipment is requested TOTAL $ 0 E. Supplies Supply Items Computation Cost No office supplies are requested TOTAL $ 0 F. Construction Purpose Description of Work Cost No Construction is requested TOTAL $ 0 2 16013 G. Consultants/Contracts The Program Director will oversee the operations of the supervised visitation center, provide supervision to the Case Managers, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the center. The Case Managers will be responsible to accept intake referrals,conduct intake interviews, collect necessary reporting statistics, and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The non-governmental victim advocate employed by The Shelter for Abused Women and Children will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning, and receive feedback regarding visits and exchanges. This advocate will also serve as a liaison between the visitation center staff and the shelter advocates to coordinate victim services. The Program Director and Case Managers are employed by The Children's Advocacy Center and the Victim Advocate is with the Partner Agency, The Shelter for Abused Women and Children. The other partner agencies: Legal Aid Society, David Lawrence Center, and The Shelter for Abused Women and Children are expressly listed below under the Consultant title. The Collier County Sheriff's Office statutorily cannot receive any compensation for these services as this is in their regular scope of work. Name/Position Computation Cost Program Director $ 63,485 x 50% of salary x 3 years $ 95,228 Case Manager 48,100 x 50% of salary x 3 years 72,150 Case Manager 32,500 x 50% of salary x 3 years 48,750 Non-Gov. Victim Advocate 39,140 x 10% of salary x 3 years 11,742 TOTAL $ 227,870 Type Computation Cost Program Director Employer's FICA $ 4,857 x 50% of salary x 3 years $ 7,286 Retirement 2,539 x 50% of salary x 3 years 3,809 Health Insurance 14,974 x 50% of salary x 3 years 22,461 Workman's Comp 932 x 50% of salary x 3 years 1,398 Case Manager Employer's FICA $ 3,680 x 50% of salary x 3 years $ 5,520 Retirement 1,924 x 50% of salary x 3 years 2,886 Health Insurance 6,200 x 50% of salary x 3 years 9,300 Workman's Comp 707 x 50% of salary x 3 years 1,061 Case Manager Employer's FICA $ 2,486 x 50% of salary x 3 years $ 3,729 Retirement 0 x 50% of salary x 3 years 0 Health Insurance 6,200 x 50% of salary x 3 years 9,300 3 16D13 Workman's Comp 478 x 50% of salary x 3 years 717 Non Governmental Victim Advocate Employer's FICA $ 2,994 x 10% of salary x 3 years $ 898 Retirement 0.00 x 10%of salary x 3 years 0 Health Insurance 6,200 x 10%of salary x 3 years 1,860 Workman's Comp 0.00 x 10%of salary x 3 years 0 TOTAL FRINGE BENEFITS: $ 70,225 TOTAL PERSONNEL AND FRINGE BENEFITS COSTS: $ 298,095 Travel and Training Over $18,000 is included for mandated training and technical assistance to include capacity-building activities sponsored by OVW designated technical assistance providers. $5,400 in the above Travel Section C, and $11,700 in the contractual section for partner agencies. Also included is $9,100 for collaboration with partner agencies to perform domestic violence trainings, provide security, legal training and a safety review. The Children's Advocacy Center will pay these agencies directly and submit for reimbursement through the Collier County Government through regular invoicing. Mandated training is allocated for almost all the partners in the MOU including the Children's Advocacy Center and excludes training for Collier County Government staff. Trainings will be attended from each partner as per the educational and community needs. The budgeted numbers below as well as the number of persons attending a specified number of trainings are estimates as certain costs are unknown and / or fluctuate. All expenditures will comply with GSA guidelines. Prior approval will be obtained for any travel costs for non-OVW sponsored trainings. Purpose of Travel Location Item Computation Cost OVW-Mandated Training and Technical Assistance TBD Airfare($400 x 4 people x 3 trips) $ 4,800 Hotel ($125/night x 3 nights x 4 people x 3 trips) 4,500 Meals ($50 day x 3 days x 4 people x 3 trips) 1,800 Ground Transportation ( $50/trip x 4 people x 3 trips) 600 TOTAL $ 11,700 The funding below is allocated to provide training and consultation, and clinics in collaboration with the visitation program and individually as needed. Additional support 4 16013 activities that help ensure individuals with disabilities, deaf individuals and people with limited English proficiency. Prior approval will be obtained via GAN for any consultant costs in excess of $81.25 per hour or $650 per day for an eight hour day. Legal Aid Services of Collier County will provide training for the partners on legal issues affecting victims and their families. David Lawrence Center provides the certified batterers' intervention program and substance abuse and crisis intervention. They will also provide training to the partners on these issues affecting victims and their families. The grant will assist in covering the costs associated with providing security for the visitation program which are provided by the city of Naples Police Department and partially funded by the Children's Advocacy Center by private donations. Name of Consultant Service Provided Computation Cost Shelter for Abused Women Domestic Violence Training $81.25 /hr x 3 hrs. x 8 trainings $ 1,950 Legal Aid Legal Training $81.25 /hr x 12 hrs. 975 David Lawrence Center Trainings $81.25 /hr. x 2 hrs x 4 trainings 650 Collier County Sheriff's Office Site Safety Review In kind 0 City of Naples Security(On-Site) $40/hr. 4,200 To Be Determined Translation Services $100 per hour x 13.25 1,325 TOTAL $ 9,100 TOTAL CONTRACTED $ 318,895 H. Other Costs Description Computation Cost No Other Costs is requested TOTAL $ 0 I. Indirect Costs Description Computation Cost No Indirect Cost is requested TOTAL $ 0 5 161313 Budget Summary Budget Category Amount A. Personnel $ 18,452 B. Fringe Benefits 7,433 C. Travel 5,220 D. Equipment 0 E. Supplies 0 F. Construction 0 G. Consultants/Contracts 318,895 H. Other 0 Total Direct Costs $ 350,000 I. Indirect Costs 0 TOTAL PROJECT COSTS $ 350,000 Federal Request $ 350,000 Non-Federal Amount $ 0 6