Backup Documents 12/11-12/2012 Item #16D12 y _
ORIGINAL DOCUMENTS CHECKLIST & ROUTING St
16 D 12
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4. Scott Teach, Deputy County Attorney County Attorney's Office
cret 21/41//to-
5. Kristi Bartlett, Executive Aide to the Board of County Commissioners
BCC
' � V2.1 13113
� 1 12
6. Minutes and Records Clerk of Court's Office k�r6 _rq, QP 1V■w1 Grnt(in0�
Rm (42D((Z f 3ffJ
PRIMARY CONTACT
INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Brandy Otero Phone Number (239)252-5859
Contact
Agenda Date Item was December 11,2012 Agenda Item Number 16D12
Approved by the BCC
Type of Document Agreements and Resolutio s 5 Number of Original 3 Agreements,2
Attached ZO`Z ' I _ Documents Attached Resolutions
INSTRUCTIONS& CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not
(Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the
Chairman,with the exception of most letters,must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances,resolutions,etc. signed by the
County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and N/A
all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the document or N/A
the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and BO
initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip should beo(9 ) N/A
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6. The document was approved by the BCC on December 11,2012 and all changes made during BO
the meeting have been incorporated in the attached document.The County Attorney's Office , o a ,a i e
_ has reviewed the changes,if applicable.
:Nap
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05
«matter number»/«document number»
16012
MEMORANDUM
Date: January 8, 2013
To: Brandy Otero, Project Manager
TECM Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012-251: Authorizing execution of a Joint
Participation Agreement (JPA) with FDOT to accept a
State Transit Service Development Program Grant for
necessary funding to improve bus stops in accordance
with the American with Disabilities Act (ADA)
Attached for further processing is one (1) original and two (2) certified copies of
Resolution 2012-251 and three (3) original corresponding agreements, (Item #16D12)
adopted by the Board of County Commissioners on December 11, 2012.
After forwarding for additional signatures, please return an original copy of the
agreement to the Minutes & Records Department so we have a fully executed original
copy of the document for the Board's Official Record.
If you have any questions, please call 252-8406.
Thank you.
Attachment
16012 .,1
RESOLUTION 2012- 251
A RESOLUTION OF THE BOARD OF COUNTY COMMISIONERS OF COLLIER
COUNTY, FLORIDA MEMORIALIZING THE BOARD'S APPROVAL OF THE JOINT
PARTICIPATION AGREEMENT (JPA) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION PERTAINING TO FUNDING DESIGN AND/OR
CONSTRUCTION EXPENSES OF IMPROVEMENTS AT EXISTING BUS STOPS ON
THE STATE HIGHWAY SYSTEM AND AUTHORIZING THE CHAIRMAN TO SIGN
THAT AGREEMENT.
WHEREAS, at its December 11, 2012, meeting of the Board of County Commissioners
("Board") approved a Joint Participation Agreement (the "JPA") with the Florida Department of
Transportation pertaining to funding the design and construction expenses for
improvements to facilities on the State Highway System (SHS) related to the Americans with
Disabilities Act (ADA) (Financial Project No. 432836-1-94-01) and authorized the Board,
through its Chairman, to enter into the JPA with the Florida Department of Transportation; and
WHEREAS, the Florida Department of Transportation requires the Board provide a
resolution memorializing and confirming the Board's aforementioned affirmative vote to
approve the agreement and authorize the Chairman to execute the JPA.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that;
On December 11, 2012, the Board of County Commissioners approved by majority vote
the Joint Participation Agreement (Financial Project No. 432836-1-94-01) and authorized its
chairman, Fred W. Coyle, to enter into that agreement with FDOT.
A certified copy of this Resolution will be forwarded by the Collier County Clerk of
Courts to FDOT along with the executed Joint Participation Agreement.
1
160121
This Resolution is hereby adopted after motion, second and majority vote this 11`h day of
December 2012.
ATTEST: BOARD OF COUNTY COMMIS . ONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
;BY '$$ M _ • By ��4. . . r A
,4ty Clerk FRED W. COYL , CHAI' 7 A
*tint if inimi.t7
Ape •Vdt1 s to form
ant le_alsu icien•
Scott R. Teach,
Deputy County Attorney
2
16012
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725- 030 -06
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
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JOINT PARTICIPATION AGREEMENT Page 1 of 14
Financial Project Number(s):
(Item- segment - phase- sequence)
43283619401
Fund: 010
Function: 631
Federal Number:
FLAIR Category: 088774
Object Code: 750012
Org. Code: 55012020129
DUNS Number: 076997790
Vendor No.: F596000558004
Contract Number: AQQ85
CFDA Number:
CSFA Number: 55012
THIS AGREEMENT, made and entered into this r day of '] �nU a V1 A �_ Imo), by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the tate of Florida, hereinafter
referred to as the Department, and Collier County Board of County Commissioners 3299 East Tamiami Trail Naples
Florida 34112 hereinafter referred to as Agency. The Department and Agency agree that all terms of this Agreement will
be completed on or before December 31, 2015 and this Agreement will expire unless a time extension is provided in
accordance with Section 18.00.
WITNESSETH:
WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter described,
and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including
the implementation of an integrated and balanced transportation system and is authorized under
341.051, Florida Statutes, to enter into this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as
follows:
1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation
through State Discretionary Transit Service Development Program funds, in Collier County's eligible capital expenses for
the Americans with Disabilities Act (ADA)- related accessibility and compliance improvements at bus stops on the State
Highway System located in Collier County's service area and as further described in Exhibit(s) A, B, C, and D attached
hereto and by this reference made a part hereof, hereinafter referred to as the project, and to provide Departmental
financial assistance to the Agency and state the terms and conditions upon which such assistance will be provided and
the understandings as to the manner in which the project will be undertaken and completed.
2.00 Accomplishment of the Project
2.10 General Requirements: The Agency shall commence, and complete the project as described in Exhibit "A"
attached hereto and by this reference made a part hereof this Agreement, with all practical dispatch, in a sound,
economical, and efficient manner, and in accordance with the provisions herein, and all applicable laws.
2.20 Pursuant to Federal, State, and Local Law: In the event that any election, referendum, approval, permit,
notice, or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this
Agreement or to undertake the project hereunder, or to observe, assume or carry out any of the provisions of the
Agreement, the Agency will initiate and consummate, as provided by law, all actions necessary with respect to any such
matters so requisite.
2.30 Funds of the Agency: The Agency shall initiate and prosecute to completion all proceedings necessary
including federal aid requirements to enable the Agency to provide the necessary funds for completion of the project.
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2.40 Submission of Proceedings, Contracts and Other Documents: The Agency shall submit to the
Department such data, reports, records, contracts and other documents relating to the project as the Department may
require as listed in Exhibit "C" attached hereto and by this reference made a part hereof.
3.00 Project Cost: The total estimated cost of the project is $ See Exhibit B. This amount is based upon the
estimate summarized in Exhibit "B" attached hereto and by this reference made a part hereof this Agreement. The Agency
agrees to bear all expenses in excess of the total estimated cost of the project and any deficits involved.
4.00 Department Participation: The Department agrees to maximum participation, including contingencies, in the
project in the amount of $ See Exhibit B as detailed in Exhibit "B ", or in an amount equal to the percentage(s) of total cost
shown in Exhibit "B ", whichever is less.
4.10 Project Cost Eligibility: Project costs eligible for State participation will be allowed only from the effective
date of this agreement. It is understood that State participation in eligible project costs is subject to:
(a) Legislative approval of the Department's appropriation request in the adopted work program year that the
project is scheduled to be committed;
(b) Availability of funds as stated in Section 17.00 of this Agreement; Approval of all plans, specifications,
contracts or other obligating documents and all other terms of this Agreement;
(c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this
Agreement;
(d) Department approval of the project scope and budget (Exhibits A & B) at the time appropriation authority
becomes available.
4.20 Front End Funding: Front end funding ❑ is ® is not applicable. If applicable, the Department may initially
pay 100% of the total allowable incurred project costs up to an amount equal to its total share of participation
as shown in paragraph 4.00.
5.00 Retainage: Retainage ❑ is ® is not applicable. If applicable, N/A percent of the Department's total share
of participation as shown in paragraph 4.00 is to be held in retainage to be disbursed, at the
Department's discretion, on or before the completion of the final project audit.
6.00 Project Budget and Payment Provisions:
6.10 The Project Budget: A project budget shall be prepared by the Agency and approved by the Department.
The Agency shall maintain said budget, carry out the project and shall incur obligations against and make disbursements
of project funds only in conformity with the latest approved budget for the project. No budget increase or decrease shall be
effective unless it complies with fund participation requirements established in Section 4.00 of this Agreement and is
approved by the Department Comptroller.
6.20 Payment Provisions: Unless otherwise allowed under Section 4.20, payment will begin in the year the
project or project phase is scheduled in the work program as of the date of the agreement. Payment will be made for
actual costs incurred as of the date the invoice is submitted with the final payment due upon receipt of a final invoice.
7.00 Accounting Records:
7.10 Establishment and Maintenance of Accounting Records: The Agency shall establish for the project, in
conformity with requirements established by Department's program guidelines /procedures and "Principles for State and
Local Governments ", separate accounts to be maintained within its existing accounting system or establish independent
accounts. Such accounts are referred to herein collectively as the "project account ". Documentation of the project account
shall be made available to the Department upon request any time during the period of the Agreement and for three years
after final payment is made.
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7.20 Funds Received Or Made Available for The Project: The Agency shall appropriately record in the project
account, and deposit in a bank or trust company which is a member of the Federal Deposit Insurance Corporation, all
payments received by it from the Department pursuant to this Agreement and all other funds provided for, accruing to, or
otherwise received on account of the project, which Department payments and other funds are herein collectively referred
to as "project funds ". The Agency shall require depositories of project funds to secure continuously and fully all project
funds in excess of the amounts insured under federal plans, or under State plans which have been approved for the
deposit of project funds by the Department, by the deposit or setting aside of collateral of the types and in the manner as
prescribed by State Law for the security of public funds, or as approved by the Department.
7.30 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the
project. Costs in excess of the latest approved budget or attributable to actions which have not received the required
approval of the Department shall not be considered eligible costs.
7.40 Documentation of Project Costs: All costs charged to the project, including any approved services
contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts,
or vouchers evidencing in proper detail the nature and propriety of the charges.
7.50 Checks, Orders, and Vouchers: Any check or order drawn by the Agency with respect to any item which is
or will be chargeable against the project account will be drawn only in accordance with a properly signed voucher then on
file in the office of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks,
payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the project
shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other such
documents.
7.60 Audit Reports: In addition to the requirements below, the Agency agrees to comply and cooperate with any
monitoring procedures /processes deemed appropriate by the Department, including but not limited to site visits and
limited scope audits. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or
audits deemed necessary by the State Comptroller or Auditor General. The Agency shall retain sufficient records
demonstrating its compliance with the terms of this Agreement for a period of three years from the date the audit report is
issued, and shall allow the Department access to such records and working papers upon request. The following
requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or
evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor General,
or any other state official.
The Agency shall comply with all audit and audit reporting requirements as specified in Exhibit "D" attached hereto and by
this reference made a part hereof this Agreement.
7.61 Monitoring: In addition to reviews of audits conducted in accordance with OMB Circular A -133 and Section
215.97, Florida Statutes, (see "Audits" below), monitoring procedures may include, but not be limited to, on -site visits by
Department staff, limited scope audits as defined by OMB Circular A -133, and /or other procedures. The Agency agrees
to comply and cooperate fully with any monitoring procedures /processes deemed appropriate by the Department. In the
event the Department determines that a limited scope audit of the Agency is appropriate, the Agency agrees to comply
with any additional instructions provided by the Department staff to the Agency regarding such audit. The Agency further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by FDOT's
Office of Inspector General (OIG) and Florida's Chief Financial Officer (CFO) or Auditor General.
7.62 Audits:
Part I Federally Funded: If the Agency is a state, local government, or non - profit organizations as defined in OMB
Circular A -133 and a recipient of federal funds, the following annual audit criteria will apply:
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient
must have a single or program- specific audit conducted in accordance with the provisions of OMB Circular A -133, as
160121 30
PUBLIC TRANSPORTATION
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revised. Exhibit "D" to this agreement indicates Federal resources awarded through the Department by this agreement.
In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards,
including Federal resources received from the Department. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A -133, as revised. An audit of the recipient
conducted by the Auditor General in accordance with the provisions OMB Circular A -133, as revised, will meet the
requirements of this part.
2. In connection with the audit requirements addressed in Part I, Paragraph 1., the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133.
3. If the recipient expends less than the amount in Part I, Paragraph 1., an audit conducted in accordance with
the provisions of OMB Circular A -133, is not required. If the recipient elects to conduct such an audit, the cost of the audit
must be paid from resources obtained from other than Federal entities.
4. Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and
number, award number and year, and name of the awarding federal agency.
Part II State Funded: If the Agency is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes, and
a recipient of state funds, the following annual audit criteria will apply:
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$500,000 in any fiscal year, the recipient must have a State single or project- specific audit for such fiscal year in
accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services and the CFO;
and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit organizations), Rules of the Auditor
General. Exhibit "D" to this agreement indicates state financial assistance awarded through the Department by this
agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all
sources of state financial assistance, including state financial assistance received from the Department, other state
agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass- through awards
and resources received by a nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, Paragraph 1., the recipient shall ensure that
the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial
reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapter 10.550 (local governmental entities)
or 10.650 (nonprofit and for - profit organizations), Rules of the Auditor General.
3. If the recipient expends less than the amount in Part II, Paragraph 1., such audit is not required. If the
recipient elects to conduct such an audit, the cost of the audit must be paid from the recipient's resources obtained from
nonstate entities.
4. State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and number,
award number and year, and name of the state agency awarding it.
Part III Other Audit Requirements
1. The Agency shall follow -up and take corrective action on audit findings. Preparation of a summary schedule
of prior year audit findings, including corrective action and current status of the audit findings is required. Current year
audit findings require corrective action and status of findings.
2. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is
completed or the dispute is resolved. Access to project records and audit work papers shall be given to the Department,
16D12
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the Department Comptroller, and the Auditor General. This section does not limit the authority of the Department to
conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of
any other state official.
Part IV Report Submission
Copies of reporting packages for audits conducted in accordance with OMB Circular A -133, as revised, and
required by Section 7.62 Part I of this agreement shall be submitted, when required by Section .320 (d), OMB
Circular A -133, by or on behalf of the recipient directly to each of the following:
The Department at each of the following addresses:
Florida Department of Transportation
801 North Broadway Avenue
Bartow, Florida 33830
b. The number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-1 33, submitted to the
following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass- through entities in accordance with Sections .320 (e) and (f), OMB
Circular A -133.
In the event that a copy of the reporting package for an audit required by Section 7.62 Part I of this Agreement
and conducted in accordance with OMB Circular A -133 is not required to be submitted to the Department for
reasons pursuant to section .320 (e)(2), OMB Circular A -133, the recipient shall submit the required written
notification pursuant to Section .320 (e)(2) and a copy of the recipient's audited schedule of expenditures of
Federal awards directly to each of the following:
Florida Department of Transportation
801 North Broadway Avenue
Bartow, Florida 33830
In addition, pursuant to Section .320 (f), OMB Circular A -133, as revised, the recipient shall submit a copy of
the reporting package described in Section .320 (c), OMB Circular A -133, and any management letters issued
by the auditor, to the Department at each of the following addresses:
Florida Department of Transportation
801 North Broadway Avenue
Bartow, Florida 33830
Copies of financial reporting packages required by Section 7.62 Part II of this Agreement shall be submitted
by or on behalf of the recipient directly to each of the following:
a. The Department at each of the following addresses:
Florida Department of Transportation
801 North Broadway Avenue
Bartow, Florida 33830
b. The Auditor General's Office at the following address:
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Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399 -1450
4. Copies of reports or the management letter required by Section 7.62 Part III of this Agreement shall be
submitted by or on behalf of the recipient directly to:
a. The Department at each of the following addresses:
Florida Department of Transportation
801 North Broadway Avenue
Bartow, Florida 33830
Any reports, management letter, or other information required to be submitted to the Department pursuant to
this Agreement shall be submitted timely in accordance with OMB Circular A -133, Section 215.97, Florida
Statutes, and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit organizations),
Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance
with OMB Circular A -133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit
organizations), Rules of the Auditor General, should indicate the date that the reporting package was
delivered to the Agency in correspondence accompanying the reporting package.
7.63 Record Retention: The Agency shall retain sufficient records demonstrating its compliance with the terms of
this Agreement for a period of at least five years from the date the audit report is issued, and shall allow the Department,
or its designee, the CFO or Auditor General access to such records upon request. The Agency shall ensure that the
independent audit working papers are made available to the Department, or its designee, the CFO, or Auditor General
upon request for a period of at least five years from the date the audit report is issued, unless extended in writing by the
Department. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon
request to the Department at all times during the period of this Agreement and for five years after final payment is made.
Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred
include the Participant's general accounting records and the project records, together with supporting documents and
records, of the contractor and all subcontractors performing work on the project, and all other records of the Contractor
and subcontractors considered necessary by the Department for a proper audit of costs.
7.64 Other Requirements: If an audit discloses any significant audit findings related to any award, including
material noncompliance with individual project compliance requirements or reportable conditions in internal controls of the
Agency, the Agency shall submit as part of the audit package to the Department a plan for corrective action to eliminate
such audit findings or a statement describing the reasons that corrective action is not necessary. The Agency shall take
timely and appropriate corrective action to any audit findings, recommendations, and corrective action plans.
7.66 Insurance: Execution of this Joint Participation Agreement constitutes a certification that the Agency has and
will maintain the ability to repair or replace any project equipment or facilities in the event of loss or damage due to any
accident or casualty for the useful life of such equipment or facilities. In the event of the loss of such equipment or
facilities, the Agency shall either replace the equipment or facilities or reimburse the Department to the extent of its
interest in the lost equipment or facility. In the event this Agreement is for purchase of land or for the construction of
infrastructure such as airport runways the Department may waive or modify this section.
8.00 Requisitions and Payments:
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8.10 Action by the Agency: In order to obtain any Department funds, the Agency shall file with the Department of
Transportation, District One Public Transportation Office 801 North Broadway Avenue, Bartow, Florida 33830, its
requisition on a form or forms prescribed by the Department, and any other data pertaining to the project account (as
defined in Paragraph 7.10 hereof) to justify and support the payment requisitions.
8.11 Invoices for fees or other compensation for services or expenses shall be submitted in detail sufficient for a
proper preaudit and postaudit thereof.
8.12 Invoices for any travel expenses shall be submitted in accordance with Chapter 112.061, F.S. The
Department may establish rates lower than the maximum provided in Chapter 112.061, F.S.
8.13 For real property acquired, submit;
(a) the date the Agency acquired the real property,
(b) a statement by the Agency certifying that the Agency has acquired said real property, and actual
consideration paid for real property.
(c) a statement by the Agency certifying that the appraisal and acquisition of the real property together with
any attendant relocation of occupants was accomplished in compliance with all federal laws, rules and
procedures required by any federal oversight agency and with all state laws, rules and procedures that
may apply to the Agency acquiring the real property.
8.20 The Department's Obligations: Subject to other provisions hereof, the Department will honor such
requisitions in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project and
payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect
by notice in writing not to make a payment on the project if:
8.21 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or
any supplement thereto or amendment thereof, or in or with respect to any document or data furnished therewith or
pursuant hereto;
8.22 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties
or obligations which may jeopardize or adversely affect the project, the Agreement, or payments to the project;
8.23 Approval by Department: The Agency shall have taken any action pertaining to the project which, under this
agreement, requires the approval of the Department or has made related expenditures or incurred related obligations
without having been advised by the Department that same are approved;
8.24 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein; or
8.26 Default: The Agency has been determined by the Department to be in default under any of the provisions of
the Agreement.
8.26 Federal Participation (If Applicable): Any federal agency providing federal financial assistance to the project
suspends or terminates federal financial assistance to the project. In the event of suspension or termination of federal
financial assistance, the Agency will reimburse the Department for all disallowed costs, including any and all federal
financial assistance as detailed in Exhibit "B."
8.30 Disallowed Costs: In determining the amount of the payment, prior to receipt of annual notification of funds
availability, the Department will exclude all projects costs incurred by the Agency prior to the effective date of this
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Agreement, costs which are not provided for in the latest approved budget for the project, and costs attributable to goods
or services received under a contract or other arrangements which have not been approved in writing by the Department
and costs invoiced prior to receipt of annual notification of fund availability.
8.40 Payment Offset: If, after project completion, any claim is made by the Department resulting from an audit or
for work or services performed pursuant to this agreement, the Department may offset such amount from payments due
for work or services done under any public transportation joint participation agreement which it has with the Agency owing
such amount if, upon demand, payment of the amount is not made within sixty (60) days to the Department. Offsetting
amounts shall not be considered a breach of contract by the Department.
9.00 Termination or Suspension of Project:
9.10 Termination or Suspension Generally: If the Agency abandons or, before completion, finally discontinues
the project; or if, by reason of any of the events or conditions set forth in Sections 8.21 to 8.26 inclusive, or for any other
reason, the commencement, prosecution, or timely completion of the project by the Agency is rendered improbable,
infeasible, impossible, or illegal, the Department will, by written notice to the Agency, suspend any or all of its obligations
under this Agreement until such time as the event or condition resulting in such suspension has ceased or been
corrected, or the Department may terminate any or all of its obligations under this Agreement.
9.11 Action Subsequent to Notice of Termination or Suspension. Upon receipt of any final termination or
suspension notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which
may include any or all of the following: (1) necessary action to terminate or suspend, as the case may be, project activities
and contracts and such other action as may be required or desirable to keep to the minimum the costs upon the basis of
which the financing is to be computed; (2) furnish a statement of the project activities and contracts, and other
undertakings the cost of which are otherwise includable as project costs; and (3) remit to the Department such portion of
the financing and any advance payment previously received as is determined by the Department to be due under the
provisions of the Agreement. The termination or suspension shall be carried out in conformity with the latest schedule,
plan, and budget as approved by the Department or upon the basis of terms and conditions imposed by the Department
upon the failure of the Agency to furnish the schedule, plan, and budget within a reasonable time. The approval of a
remittance by the Agency or the closing out of federal financial participation in the project shall not constitute a waiver of
any claim which the Department may otherwise have arising out of this Agreement.
9.12 The Department reserves the right to unilaterally cancel this Agreement for refusal by the contractor or
Agency to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119,
F.S. and made or received in conjunction with this Agreement.
10.00 Remission of Project Account Upon Completion of Project: Upon completion of the project, and after
payment, provision for payment, or reimbursement of all project costs payable from the project account is made, the
Agency shall remit to the Department its share of any unexpended balance in the project account.
11.00 Audit and Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's
authorized representatives to inspect all work, materials, payrolls, records; and to audit the books, records and accounts
pertaining to the financing and development of the project.
12.00 Contracts of the Agency:
12.10 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not
execute any contract or obligate itself in any manner requiring the disbursement of Department joint participation funds,
including consultant, construction or purchase of commodities contracts or amendments thereto, with any third party with
respect to the project without the written approval of the Department. Failure to obtain such approval shall be sufficient
cause for nonpayment by the Department as provided in Section 8.23. The Department specifically reserves unto itself the
right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the
same.
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12.20 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties
hereto that participation by the Department in a project with an Agency, where said project involves a consultant contract
for engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of
Chapter 287, F.S., Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will involve
the Department in the Consultant Selection Process for all contracts. In all cases, the Agency's Attorney shall certify to the
Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act.
12.30 Disadvantaged Business Enterprise (DBE) Policy
12.31 DBE Policy: The Agency and its contractors agree to ensure that Disadvantaged Business Enterprises as
defined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts and
this Agreement. In this regard, all recipients, and contractors shall take all necessary and reasonable steps in accordance
with 49 CFR Part 26, as amended, to ensure that the Disadvantaged Business Enterprises have the maximum opportunity
to compete for and perform contracts. Grantees, recipients and their contractors shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of Department assisted contracts.
The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and performance
of any DOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The
recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of DOT - assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as
approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation
and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its
failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in
appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and /or the Program Fraud Civil Remedies Act
of 1986 (31 U.S.C. 3801 et seq.)
12.40 The Agency agrees to report any reasonable cause notice of noncompliance based on 49 CFR Part 26 filed
under this section to the Department within 30 days of receipt by the Agency.
13.00 Restrictions, Prohibitions, Controls, and Labor Provisions:
13.10 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not
discriminate against any employee or applicant for employment because of race, age, creed, color, sex or national origin.
The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, age, creed, color, sex, or national origin. Such action shall include, but not be
limited to, the following: Employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency
shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in
connection with the development or operation of the project, except contracts for standard commercial supplies or raw
materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for
standard commercial supplies or raw materials. When the project involves installation, construction, demolition, removal,
site improvement, or similar work, the Agency shall post, in conspicuous places available to employees and applicants for
employment for project work, notices to be provided by the Department setting forth the provisions of the
nondiscrimination clause.
13.20 Title VI - Civil Rights Act of 1964: Execution of this Joint Participation Agreement constitutes a
certification that the Agency will comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d, et. seq.), the Regulations of the Federal Department of Transportation issued thereunder, and the
assurance by the Agency pursuant thereto.
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13.30 Title VIII - Civil Rights Act of 1968: Execution of this Joint Participation Agreement constitutes a
certification that the Agency will comply with all the requirements imposed by Title VIII of the Civil Rights Act of 1968, 42
USC 3601,et seq., which among other things, prohibits discrimination in housing on the basis of race, color, national
origin, creed, sex, and age.
13.40 Americans with Disabilities Act of 1990 (ADA): Execution of this Joint Participation Agreement constitutes
a certification that the Agency will comply with all the requirements imposed by the ADA (42 U.S.C. 12102, et. seq.), the
regulations of the federal government issued thereunder, and the assurance by the Agency pursuant thereto.
13.50 Prohibited Interests: The Agency shall not enter into a contract or arrangement in connection with the
project or any property included or planned to be included in the project, with any officer, director or employee of the
Agency, or any business entity of which the officer, director or employee or the officer's, director's or employee's spouse
or child is an officer, partner, director, or proprietor or in which such officer, director or employee or the officer's, director's
or employee's spouse or child, or any combination of them, has a material interest.
"Material Interest" means direct or indirect ownership of more than 5 percent of the total assets or capital stock of any
business entity.
The Agency shall not enter into any contract or arrangement in connection with the project or any property included or
planned to be included in the project, with any person or entity who was represented before the Agency by any person
who at any time during the immediately preceding two years was an officer, director or employee of the Agency.
The provisions of this subsection shall not be applicable to any agreement between the Agency and its fiscal depositories,
any agreement for utility services the rates for which are fixed or controlled by the government, or any agreement between
the Agency and an agency of state government.
13.60 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United
States shall be admitted to any share or part of the Agreement or any benefit arising therefrom.
14.00 Miscellaneous Provisions:
14.10 Environmental Pollution: Execution of this Joint Participation Agreement constitutes a certification by the
Agency that the project will be carried out in conformance with all applicable environmental regulations including the
securing of any applicable permits. The Agency will be solely responsible for any liability in the event of non - compliance
with applicable environmental regulations, including the securing of any applicable permits, and will reimburse the
Department for any loss incurred in connection therewith.
14.20 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to
any party other than the Agency.
14.30 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment
to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which
may then exist, on the part of the Agency, and the making of such payment by the Department while any such breach or
default shall exist shall in no way impair or prejudice any right or remedy available to the Department with respect to such
breach or default.
14.40 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held
invalid, the remainder of this Agreement shall not be affected. In such an instance the remainder would then continue to
conform to the terms and requirements of applicable law.
14.50 Bonus or Commission: By execution of the Agreement the Agency represents that it has not paid and,
also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the
financing hereunder.
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14.60 State or Territorial Law: Nothing in the Agreement shall require the Agency to observe or enforce
compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable State
law: Provided, that if any of the provisions of the Agreement violate any applicable State law, the Agency will at once
notify the Department in writing in order that appropriate changes and modifications may be made by the Department and
the Agency to the end that the Agency may proceed as soon as possible with the project.
14.70 Use and Maintenance of Project Facilities and Equipment: The Agency agrees that the project facilities
and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of
such facilities and equipment as determined in accordance with general accounting principles and approved by the
Department. The Agency further agrees to maintain the project facilities and equipment in good working order for the
useful life of said facilities or equipment.
14.71 Property Records: The Agency agrees to maintain property records, conduct physical inventories and
develop control systems as required by 49 CFR Part 18, when applicable.
14.80 Disposal of Project Facilities or Equipment: If the Agency disposes of any project facility or equipment
during its useful life for any purpose except its replacement with like facility or equipment for public transportation use, the
Agency will comply with the terms of 49 CFR Part 18 relating to property management standards. The Agency agrees to
remit to the Department a proportional amount of the proceeds from the disposal of the facility or equipment. Said
proportional amount shall be determined on the basis of the ratio of the Department financing of the facility or equipment
as provided in this Agreement.
14.90 Contractual Indemnity: To the extent provided by law, the Agency shall indemnify, defend, and hold
harmless the Department and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or
expense arising out of any act, error, omission, or negligent act by the Agency, its agents, or employees, during the
performance of the Agreement, except that neither the Agency, its agents, or its employees will be liable under this
paragraph for any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by
the Department or any of its officers, agents, or employees during the performance of the Agreement.
When the Department receives a notice of claim for damages that may have been caused by the Agency in the
performance of services required under this Agreement, the Department will immediately forward the claim to the Agency.
The Agency and the Department will evaluate the claim and report their findings to each other within fourteen (14) working
days and will jointly discuss options in defending the claim. After reviewing the claim, the Department will determine
whether to require the participation of the Agency in the defense of the claim or to require that the Agency defend the
Department in such claim as described in this section. The Department's failure to promptly notify the Agency of a claim
shall not act as a waiver of any right herein to require the participation in or defense of the claim by Agency. The
Department and the Agency will each pay its own expenses for the evaluation, settlement negotiations, and trial, if any.
However, if only one party participates in the defense of the claim at trial, that party is responsible for all expenses at trial.
15.00 Plans and Specifications: In the event that this Agreement involves the purchasing of capital equipment or
the constructing and equipping of facilities, the Agency shall submit to the Department for approval all appropriate plans
and specifications covering the project. The Department will review all plans and specifications and will issue to the
Agency written approval with any approved portions of the project and comments or recommendations concerning any
remainder of the project deemed appropriate. After resolution of these comments and recommendations to the
Department's satisfaction, the Department will issue to the Agency written approval with said remainder of the project.
Failure to obtain this written approval shall be sufficient cause for nonpayment by the Department as provided in
paragraph 8.23.
16.00 Project Completion, Agency Certification: The Agency will certify in writing on or attached to the final
invoice, that the project was completed in accordance with applicable plans and specifications, is in place on the Agency
facility, that adequate title is in the Agency and that the project is accepted by the Agency as suitable for the intended
purpose.
17.00 Appropriation of Funds:
17.10 The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature.
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17.20 Multi -Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of
more than one year, the provisions of Chapter 339.135(6)(a), F.S., are hereby incorporated: "(a) The Department, during
any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms involves the
expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any
contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such
contract. The Department shall require a statement from the comptroller of the Department that funds are available prior
to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the
making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the
services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated
verbatim in all contracts of the Department which are for an amount in excess of 25,000 dollars and which have a term for
a period of more than 1 year."
18.00 Expiration of Agreement: The Agency agrees to complete the project on or before December 31, 2015. If
the Agency does not complete the project within this time period, this Agreement will expire unless an extension of the
time period is requested by the Agency and granted in writing by the District Secretary or Designee. Expiration of this
Agreement will be considered termination of the project and the procedure established in Section 9.00 of this Agreement
shall be initiated.
18.10 Final Invoice: The Agency must submit the final invoice on this project to the Department within 120 days
after the expiration of this Agreement.
19.00 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All
words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and
include all genders.
20.00 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two
counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall
constitute one in the same instrument.
21.00 Restrictions on Lobbying:
21.10 Federal: The Agency agrees that no federal appropriated funds have been paid or will be paid by or on
behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any
federal contract, grant, loan or cooperative agreement.
If any funds other than federal appropriated funds have been paid by the Agency to any person for influencing or
attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Joint Participation Agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
The Agency shall require that the language of this section be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
21.20 State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a state
agency.
22.00 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the
Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to
inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise.
The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20
days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and
approved.
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If a payment is not available within 40 days after receipt of the invoice and receipt, inspection and approval of goods and
services, a separate interest penalty in accordance with Section 215.422(3)(b), F.S. will be due and payable, in addition to
the invoice amount to the Agency. The interest penalty provision applies after a 35 day time period to health care
providers, as defined by rule. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests
payment. Invoices which have to be returned to an Agency because of vendor preparation errors will result in a delay in
the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the
Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual
include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the
Department. The Vendor Ombudsman may be contacted at (850) 413 -5516.
23.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
24.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a
bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity.
25.00 E- Verify
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all
new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the contract term.
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Financial Project No(s). 43283619401
Contract No. AQQ85
Agreement Date W-11— 2c) (-�)
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above
written.
AGENCY
Collier County Board of County Commissioners
AGENCY NAME
Fred W. Coyle
SIGNATORY (PRINTED OR TYPED)
!I— Z-n�j
SIGNAT RE
Chairman
TITLE
ATT err
DOIdOT 1,L BR K, CLERK
IIMF-
Alice to form = iebwy 0# 4e)'041-4 -L —
Deputy County Attorney
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF
Chris Smith
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
16D12
Collier County
Financial Project Number: 432836- 1 -94 -01
Contract Number: AQQ85
State Transit Service Development Program
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida,
Department of Transportation and Collier County Board of County Commissioners; 3299 East Tamiami Trail
Naples, Florida 34112, dated 01— I J. Zb 13 referenced by the above Financial Project Number.
PROJECT LOCATION: Collier County, Florida
PROJECT DESCRIPTION: The Agency will make improvements at bus stops on the State Highway System
(SHS) in the Agency's service area to achieve greater compliance with Americans with Disabilities Act (ADA);
Chapter 337.408, Florida Statutes, "Regulation of bus stops, benches, transit shelters, street light poles, waste
disposal receptacles, and modular news racks within rights -of- way," and Florida Administrative Code Rule
Chapter 14 -20, "Private Use of Right -of- Way."
SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in paragraph 7.60 of the
Agreement shall include a schedule of project assistance that will reflect the Department's contract number,
Financial Project Number and the Federal Identification number, where applicable, and the amount of state
funding action (receipt and disbursement of funds) and any federal or local funding action and the funding
action from any other source with respect to the project.
SPECIAL CONSIDERATIONS BY DEPARTMENT: Chapter 337.408, Florida Statutes, "Regulation of bus
stops, benches, transit shelters, street light poles, waste disposal receptacles, and modular news racks within
rights -of- way," and Florida Administrative Code Rule Chapter 14 -20, "Private Use of Right -of- Way," are
applicable.
The Agency is required to select bus stop locations to be improved from its most recent local bus stop
improvement plan(s), and to provide the list of stops to be improved, with cost estimates for each, to the
Department for prior Department concurrence before the Agency begins to do any bus stop capital improvement
work.
While passenger waiting shelters can be considered as eligible through the State Transit Service Development
Program, the focus of this Agreement, as part of a broad geographic Department (i.e., District One districtwide)
bus stop improvement initiative is Americans with Disabilities Act (ADA)- related accessibility, and State
regulatory, compliance improvements at bus stops on the State Highway System (SHS), with an emphasis of
achieving the maximum number of such improvements districtwide. Unless otherwise specified in writing,
purchase and installation of new passenger waiting shelters and /or amenities, other than the eligible capital
costs associated with improving bus stops as stated here, is /are the financial responsibility of the Agency.
This project for ADA- related accessibility and compliance improvements at bus stops on the State Highway
System (SHS) is a three -year, cost - reimbursement, activity. Per Department Procedure Number 725- 030 - 005 -I,
Public Transit Service Development Program." the time clock for this project begins when the Agency incurs
actual documented expenses.
Exhibit A, Page 1 of 2
16012
Collier County
Financial Project Number: 432836- 1 -94 -01
Contract Number: AQQ85
State Transit Service Development Program
The criteria by which the success of this project will be determined are whether projects objectives and /or
results are in compliance with the Americans with Disabilities Act (ADA); Chapter 337.408, Florida Statutes,
"Regulation of bus stops, benches, transit shelters, street light poles, waste disposal receptacles, and modular
news racks within rights -of- way," and Florida Administrative Code Rule Chapter 14 -20, "Private Use of Right -
of- Way."
Subject to availability of resources, the Department may offer the Agency technical assistance to achieve and/or
evaluate the results of the project.
The Department encourages the Agency to combine other Federal, additional local funds, and /or resources to
broaden the effectiveness of the project.
Given the importance of this project to improved mobility with respect to the Americans with Disability Act
and to State statutory and regulatory bus stop compliance requirements, and in relation to the Department's
mid -June 2010 letter of advice to transit systems statewide entitled "Bus Stop Benches on the State Highway
System, Compliance with the Americans with Disabilities Act (ADA)," the Department regards this project to
be of both regional and statewide significance.
When necessary, the Agency may provide written requests for minor changes or amendments to the services
provided by this Agreement. The Department will provide written responses to all such requests. A minor
change or amendment is defined as a non - material change to the Agreement. As a rule, it will be limited to
operational items not having an impact on the scope or budget of the Agreement.
Exhibit A, Page 2 of 2
16012 4
Collier County
Financial Project Number: 432836- 1 -94 -01
Contract Number: AQQ85
State Transit Service Development Program
EXHIBIT "B"
PROJECT BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida,
Department of Transportation and Collier County Board of County Commissioners; 3299 East Tamiami Trail
Naples, Florida 34112, dated 01 -11- 2b 13 referenced by the above Financial Project Number.
Project Estimated and Programmed Budget:
The Department has programmed the funding amounts shown below in the most currently adopted Work
Program. Availability of any funds is subject to legislative approval.
FY 12/13
Local Funding (LF) 20% $59,479.75
State Funding (DPTO) 80% $237,919.00
Total $297,398.75
It is the intent of the Department to participate in the project to the level of Department funding encumbered
and consistent with Section 341.051, F.S.
Exhibit B, Page 1 of 1
16012
Collier County
Financial Project Number: 432836- 1 -94 -01
Contract Number: AQQ85
State Transit Service Development Program
EXHIBIT "C"
(GENERAL - with Safety Requirements)
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida,
Department of Transportation and Collier County Board of County Commissioners; 3299 East Tamiami Trail
Naples, Florida 34112 dated p►_ t t _ 2.o l !)_referenced by the above Financial Project Numbers.
REF: Section 341.051 F.S.
Requests for Reimbursement (Invoice Submittals) in accordance with Section 215.422 Florida Statutes
and the requirement of Paragraph 22.00 of this Agreement:
1. Required Submittal Format
The Agency shall submit invoices on forms provided by the Department and prepared in accordance
with instructions given by the Department. Back -up documentation will include the appropriate items
necessary to verify costs incurred and the eligibility of said costs.
2. Approval of Submittal
Goods or services received under this agreement shall be approved /disapproved by the Department no
later than five (5) working days after receipt, by the District Public Transportation Office, of a properly
prepared and submitted invoice. Should the invoice be incomplete or incorrect, the Department shall
inform the Agency within five (5) working days of receipt and return the invoice for corrections.
Mark the required Safety submittal or provisions for this agreement if applicable.
Safety Requirements
® Bus Transit System - In accordance with Section 341.061, Florida Statutes, and Rule Chapter 14 -90,
Florida Administrative Code, the Agency shall submit, and the Department shall have on file, an annual
safety certification that the Agency has adopted and is complying with its adopted System Safety
Program Plan pursuant to Rule Chapter 14 -90, F.A.C., and has performed annual safety inspections of
all buses operated.
❑ Fixed Guideway System - (established) In accordance with Section 341.061, Florida Statutes, the
Agency shall submit, and the Department shall have on file, annual certification by the Agency of
compliance with its System Safety Program Plan, pursuant to Rule 14- 15.017, Florida Administrative
Code.
❑ Fixed Guideway System - (new) In accordance with Section 341.061, Florida Statutes, the Agency shall
submit a certification attesting to the adoption of a System Safety Program Plan pursuant to Rule 14-
15.017, Florida Administrative Code. Prior to beginning passenger service operations, the Agency shall
submit a certification to the Department that the system is safe for passenger service.
Exhibit C, Page 1 of 2
16012
Collier County
Financial Project Number: 423836- 1 -94 -01
Contract Number: AQQ85
State Transit Service Development Program
Third Party Contracts
The Department must approve third party contracts pursuant to Paragraph 12.00 except that, when checked
below, written approval is hereby granted for:
JK 1. Execution of contracts for materials and /or vehicles from a valid state or inter - governmental
contract.
2. Other contracts less than $25,000 excluding consultant services or construction contracts. The
Department shall require all consultant and construction contracts and amendments thereto to
receive concurrence prior to award.
3. Recurring, renewable, or on -going operational contracts that have less than a twenty -five percent
(25 %) change in total dollar amounts from one year to the next.
E 4. Purchase of service contracts where the Agency will provide transportation service for a fee.
Required Submittals
SUBMITTAL /CERTIFICATION
M
Procurement Requests
Safety Compliance
Specifications
Invoices
Audit Reports
g( Project Progress Reports
(In Department approved format)
Exhibit C, Page 2 of 2
RESPONSIBILITY
Agency
Agency
Agency
Agency
Agency Annually During
Life of Project
Agency Annually During
Life of Project
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Page 1 of 1
Collier County
Financial Project Number: 432836- 1 -94 -01
Contract Number: AQQ85
State Transit Service Development Program
EXHIBIT D
FEDERAL AND STATE RESOURCES AND COMPLIANCE REQUIREMENTS
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida,
Department of Transportation and Collier County Board of County Commissioners; 3299 East Tamiami Trail
Naples, Florida 34112, dated 0I- t i — Zo i 3
FEDERAL and /or STATE resources awarded to the recipient pursuant to this agreement should be listed
below. If the resources awarded to the recipient represent more than one Federal or State program, provide the
same information for each program and the total resources awarded. Compliance Requirements applicable to
each Federal or State program should also be listed below. If the resources awarded to the recipient represent
more than one program, list applicable compliance requirements for each program in the same manner as shown
here:
STATE RESOURCES
State Agency Catalog of State Financial Assistance (Number and Title) Amount
Florida Department of 55.012 — Public Transit Service Development Program $237,919.00
Transportation
Compliance Requirements
1. Section 341.051, Florida Statutes
2. Americans with Disabilities Act (ADA)
3. Chapter 337.408, Florida Statutes, "Regulation of bus stops, benches, transit shelters, street light poles,
waste disposal receptacles, and modular news racks within rights -of- way."
4. Florida Administrative Code Rule Chapter 14 -20, "Private Use of Right -of- Way."
5. All terms of Department Contract
NOTE: Section .400(d) of OMB Circular A -133, as revised, and Section 215.97(5)(a), Florida Statutes,
require that the information about Federal Programs and State Projects included in this exhibit be
provided to the recipient.
Exhibit D, Page 1 of 1
Davis, Julia 16012 1
From: The job FK]80VYk4R
Sent: Friday, August 3i.2O12zL02PIA
To: Davis, Julia
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT AO085
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AOD85 Contract Type: Method of Procurement:
Vendor Name: COLLIER COUNTY 8
Vendor ID: VF596800558004
Beginning date of this Agmt: 88/28/12
Ending date of this 4gNt: 12/31/15
ww*~**+*~*°w**~+* *++^++*'++++++*^***+**~******++****+**+** +*****+***
ORG'[ODE *EO +O8]ECT *AMOUNT *FIN PROJECT *F[T *[FDA
(FISCAL YEAR) *BUDGET ENTITY *[ATEGORY/[AT YEAR
AMENDMENT ID *SEU. 'USER ASSIGNED ID *EN[ LINE(6S)/STATUS
* * * * * * * * * * *- * * * 4 * * * * '* * * *** * * * * * * f * * ** * 1, 4, * * *- * * * +' * + 4� �* +�* + * * * '+ 4: * * * -+- * * ** * * * * * *
Action: ORIGINAL Funds have been: APPROVED
55 0I20201I9 *PT +750012 ^ 237919,00 4,43283619401 +215 *
2013 *55188188 +888774/13
0001 #00 *0001/04
''-----'------''---'-------'-------------------------'--
TOTAL AMOUNT: *$ 237,919.00 *
'-''--'------'-'----'--------''----'-------------'-'---------'--'-------
FUNDS APPROVED/REVIEWED FOR ROBIN M. 0AITOVE^ CPA, COMPTROLLER
DATE: 08/31/2812
Please provide us your feedback on the Contract Funds Management System
A survey is available at the following link:
'
Thank you in advance for your time!
I