Backup Documents 12/11-12/2012 Item #16D 9 Mme'
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ORIGINAL DOCUMENTS CHECKLIST & ROUTI .140 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA URE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initial, Date
(List in routing order)
1. Sandra Marrero,Grants Coordinator Housing,Human,Veterans Services SM 12/12/12
Department
2. Jennifer B. White,ACA Office located within Housing,Human, ‘-e)Veterans Services Department 6 12 1 13\1 a 3. County Attorney's Office County Attorney's Office
4. BCC Office Board of County Commissioners
5. Minutes and Records Clerk of Court's Office t 14f-i12+
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the perso who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to conta t staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after th- BCC has acted to approve the
item.)
Name of Primary Staff Sandra Marrero,Grants Coordinator Phone Number .39-252-2399
Contact
Agenda Date Item was 12/11/12 7 Agenda Item Number 6 D.9.
Approved by the BCC
Type of Document Subrecipient Agreement Amendment- Number of Original total
Attached Shelter(Legal Services) Documents Attached
INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. es N/A(Not
(Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the
Chairman,with the exception of most letters,must be reviewed and signed by the Office of the
County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the •M
County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and •M
all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the document or •M
the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and •M
initials are required. ______
5. In most cases(some contracts are an exception),the original document and this routing slip should be •M
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on 12/11/12 and all changes made during the 'M
meeting have been incorporated in the attached document. The County Attorney's Office has
reviewed the changes,if applicable.
v. . .c,(\_- �
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.'4.05
«matter_number»/«document_number»
160 9 .3
MEMORANDUM
Date: December 18, 2012
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: Amending the CDBG Agreement between Collier
County and the Shelter for Abused Women & Children
for after-the-fact approval of a sub-contract between the
Shelter and Legal Aid Services of Collier County
Attached for your records is a copy of the document referenced above (Item #16D9)
approved by the Board of County Commissioners on December 11, 2012.
The Minutes and Record's Department has held the original document for the
Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
160 9
Amendment to Agreement between Collier County
and
Shelter for Abused Women & Children, Inc.
Legal Services
Catalog of Federal Domestic Assistance# 14.218
HUD Grant B-11-UC-12-0016
This Amendment, is entered into this 1 th day of �e erg�e/' , 2012, by and between
Shelter for Abused Women & Children, Inc. a private not-for-profit corporation existing under the
laws of the State of Florida, herein after referred to as SUBRECIPIENT and Collier County, Florida,
herein after to be referred to as "COUNTY,"collectively stated as the"Parties."
RECITALS
Whereas, on April 24, 2012, the County entered into an Agreement with the Shelter for Abused
Women & Children, Inc. for Community Development Block Grant Program funds to be used for the
staff salaries and legal services staff(hereinafter referred to as the"Agreement"); and
Whereas, the Parties desire to amend the Agreement to reference additional HUD language and
modify the Budget in Exhibit"A".
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struck through are deleted; Words Underlined are added
* * *
VI. GENERAL CONDITIONS
* * *
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
*
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2, the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal, state and local laws, regulations, and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
* * *
Shelter for Abused Women&Children,Inc.
Legal Services
Contract Amendment#1 Page 1 of 4
1609
VII. ADMINISTRATIVE REQUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* * *
2. • _.. , . .. , . - • _ - . . -, . . _ •, - . . , . . -- .. . . . . .
. . -
.. ._ - .. : - - - • - ' . . _ . - . .
_ _ .••
of this Agreement. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS, if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible,permanent and secured location for four(4)years after expiration of this Agreement with
the following exception: if any litigation, claim or audit is started before the expiration date of the four
(4) year period,the records will be maintained until all litigation, claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
program income balances, and receivable accounts to the COUNTY), and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
EXHIBIT "A"
SCOPE OF SERVICES
Shelter for Abused Women & Children, Inc.
Legal Services
The Housing, Human&Veteran Services Department(HHVS) is reprogramming unexpended
Community Development Block Grant(CDBG) funds from fiscal year 2011-2012. A public notice
was made in accordance with the Consolidated Plan and no comments were received. In the
Shelter for Abused Women&Children,Inc.
Legal Services
Contract Amendment#1 Page 2 of 4
160 9
advertisement,the public was made aware that the reprogrammed funds from this Action Plan were
going to be utilized for salaries for the support of victims of domestic abuse. The services will include,
but not be limited to custody orders,protective orders, child support, filing fees, and injunctions.
CDBG funding will be used for costs associated with staffing for the program which will include
salaries and benefits for a Legal Services Supervisor(75%),Legal Services Advocate(100%), Legal
Aid Attorney(100%), and Paralegal (100%). The grant will cover Salary and Taxes for an Outreach
Advocate (part-time), and a Director of Programs(5%).
* *
B. BUDGET
Line Item Description CDBG Funds
Legal Services Supervisor(75%) $ 16,351.00
Legal Services Advocate (100%) $ 18,902.00
$21,735.00
Legal Aid Attorney(full-time) $ 27,958.00
Paralegal (full-time) $ 18,590.00
Outreach Advocate(part-time) $ 5,061.00
Director of Programs (5%) $ 1,260.00
$ 1,427.00
TOTAL $ 91,122.00
* * *
Shelter for Abused Women&Children,Inc.
Legal Services
Contract Amendment ti I Page 3 of 4
160 9
IN WITNESS WHEREOF, the Parties and have executed this Second Amendment on the date and
year first written above.
Attest: BOARD OF COUNTY COMMISSIONERS
DWIGI E. BROCK, Clerk OF COLLIER COUNTY, FLORIDA
�.a '' '
Y 0 4\f a °"C" B y: :1.r`r 41. Q% PUTY CLERK FRED W. COYLE, CHAIRM
. LINDA OBERHAUS
SHELTER FOR ABUSED WOMEN & CHILDREN
INC.
a private not-for-profit corporation
WITNESSES:
By:
Print Name: 1114 47./ _-4A/I Signature
r \`` ∎,, �,; I N D `C 6 I-1 AV(
Print Name: ,,,, �, Printed/Typed Name
E)( l\i D1 -0
Printed/Typed Title
Approved as for form (corporate seal)
and legal sufficiency
Jennir B. White
Assistant County Attorney
Item# __ I
Agenda r -tH
Date
Date " I
Rec'd 1
Shelter for Abused Women&Children, Inc. 61,
Legal Services
►_, ty
Contract Amendment#1 Page 4 of 4