Backup Documents 12/11-12/2012 Item #16D 4 16D 4
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
(Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The
completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on
the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is
already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the
checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4.
5. Kristi Bartlett, Executive Aide Board of County Commissioners a.
17-4 i`fPe--
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
infonnation.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Melissa Hennig Phone Number 252-2957
Contact /
Agenda Date Item was December 11,2012 V Agenda Item Number 16D4 ✓
Approved by the BCC
Type of Document Residential Lease Number of Original 1
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc.signed by the County Attorney's Office and signature pages from
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board fi
3. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. ;/
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's b
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain tam'
time frame or the BCC's actions are nullified.Be aware of your deadlines!
•
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip
WWS Or ginal 9.03.04
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MEMORANDUM
Date: December 18, 2012
To: Melissa Hennig, Environmental Specialist
Parks and Recreation Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A Residential Lease Agreement between the Board of County
Commissioners and Collier County Sheriff Deputy Arlo Hagen to
reside at the Pepper Ranch Preserve in Immokalee
Attached for your records is a certified copy of the agreement above, (Item #16D4)
approved by the Board of County Commissioners Tuesday, December 11, 2012.
The Minutes and Record's Department has held the original agreement for the
Board's Official Record.
If you have any questions please call me at 252-8406.
Thank you.
Attachment
16D 4
RESIDENTIAL LEASE AGREEMENT
Residential Lease Agreement made this ji day ot j ,
between the Board of County Commissioners of Collier County, Florida, whose mailing address is
3299 Tamiami Trail East, Naples, Florida 34112 (hereinafter referred to as the "BOARD") and Arlo
Hagen, whose address will be 6315 Pepper Road, Immokalee, Florida 34142 (hereinafter referred to
as the "LESSEE").
W1TNESSETH
WHEREAS, the BOARD is responsible for the operation and maintenance of Pepper Ranch
Preserve, owned by, and located in, Collier County, Florida("Demised Premises"), and
WHEREAS, the BOARD deems it advantageous to itself to hereby provide security to the
Demised Premises and to enter into this Agreement to lease use of the Demised Premises and
improvements thereon to a Collier County Sheriff's Deputy with powers to arrest, as hereinafter set
out, and
WHEREAS,the word "LESSEE"as used herein refers to the Collier County Sheriff's Deputy
and any members of his/her family who reside at the Demised Premises,and
WHEREAS, "Demised Premises" as used herein refers to the residential home, its vehicle
parking area, and its means of ingress/egress located at 6315 Pepper Road, Immokalee, Florida 34142
and more particularly described and set forth in Exhibit 'A' attached hereto and made a part hereof,
and
WHEREAS, the BOARD shall provide a residence but shall not be responsible for any
moving costs relating thereto, and
WHEREAS, the parties hereto hereby enter into the Lease for certain specified lands to lease
certain uses upon such lands at the said Demised Premises,and
WHEREAS, as used herein any power or authority then delegated to the Chairman of the
BOARD or his/her designee, may be performed on behalf of the BOARD or by the Chairman and/or
his/her designee without the inclusion in the respective provision herein of any phrase such as the
BOARD'S agent or designee,"etc.
NOW THEREFORE, in consideration of the Demised Premises and the mutual covenants and
promises hereinafter contained, the parties hereto hereby agree as follows:
Article 1. Term of Lease, Cancellation
The term of this Lease shall be effective commencing on ° 201 a-and shall continue
from month-to-month unless terminated according to the further terms hereof This Lease shall
terminate immediately upon LESSEE leaving the employ of the Collier County Sheriff's Office (for
purposes of this Lease, "employ" shall include any appointment to the Collier County Sheriff's
Office Auxiliary). The BOARD and the LESSEE have the right to terminate this Lease with or
without cause by providing the other party with thirty (30) days written notice to the address listed in
Article 29 of this Lease.
16D 4
This Lease is subject to part I..I.of Chapter 83, Florida Statutes.
Article 2. Rent
In lieu of rent, the LESSEE understands that he shall use his best efforts to secure the
Demised Premises from vandalism during the term of his residency. This should include a daily
round of the major points of access and any exterior facility doors and/or windows on any buildings
on the property. Any suspicious findings should be reported immediately to the Facilities
Management Department Director or his/her designee and any other indicated law enforcement
action may be initiated according to the normal discretion of the deputy. Any acts of vandalism, or
the presence of suspected vandals or trespassers on the Demised Premises or Preserve property shall
be handled according to normal law enforcement discretion as authorized by the Sheriff. It is the
intent of this Lease that the LESSEE shall be held only to the standard of normal off-duty law
enforcement procedures, and no higher standard is intended to be accepted or imposed by this Lease.
It is preferred that any necessary law enforcement action be conducted when on duty or by a normal
on duty deputy.
At the commencement of this Lease, the LESSEE shall meet with the Facilities Management
Director or his/her designee at the Demised Premises for the purpose of developing a report plan for
the Demised Premises' security and working with the Facilities Management Director or his/her
designee in connection therewith. Written reports of suspicious or unusual activities and action taken
shall be forwarded from LESSEE to the Facilities Management Director.
LESSEE'S failure to use his best efforts to monitor the Demised Premises and report his
findings to the Facilities Management Director or his/her designee shall subject LESSEE to possible
termination of this Lease. In the event of termination, the LESSEE will vacate the Demised Premises
thirty (30) days after the BOARD has provided notice to the LESSEE stating that the Lease is
terminated. However, both parties agree that the provision hereof shall be subordinate to LESSEE'S
primary duties as a certified law enforcement officer appointee of the Collier County Sheriffs Office.
Article 13 hereof shall apply to any notice given under this Article.
Article 3. Occupancy of Premises
BOARD hereby leases unto the LESSEE upon the provisions hereinafter set forth, all of
which the LESSEE accepts, the Demised Premises which shall be occupied only by the LESSEE and
his immediate family as a private, single family residence and for no other use or purpose
whatsoever.
Article 4. Assignment and Subletting
LESSEE shall make no attempt to assign or otherwise transfer any rights to this Lease nor
sublease the Demised Premises or any part thereof without the consent of the BOARD. Any attempt
to assign or transfer any rights to this Lease to others shall be void ab initio.
Article 5. Entry for Inspection, Repairs and Alterations
LESSEE accepts the Demised Premises 'as is' in its present condition and shall make no
alterations, changes or improvements to the Demised Premises without the prior written consent of
the BOARD. In the event that repairs associated with the Demised Premises are deemed necessary,
the BOARD will duly notify LESSEE accordingly. LESSEE shall allow BOARD free access to the
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Demised Premises at all reasonable times for the purpose of examining same to investigate whether
all provisions of this Lease are being done and performed by LESSEE. BOARD shall have the right
to enter any building or structure on the Demised Premises,at any time,in the event of an emergency.
The determination of an emergency shall be at the sole discretion of the BOARD.
Article 6. Utilities
LESSEE agrees to pay the electricity and telephone services consumed by him during the
term of this Lease. BOARD shall pay all charges related to water and sewer including repair of well,
pumps and septic system. BOARD will permit LESSEE to use the Demised Premises's dumpster for
purposes of garbage and trash collection.
Article 7. Obligations of LESSEE
The LESSEE will be responsible fbr any conditions that may be caused by his or her
negligent or wrongful acts or omissions, those of a member of his family, or other person while on
the Demised Premises with LESSEE'S consent.
The LESSEE at all times during occupancy shall:
A. On a weekly basis, park an easily identifiable Sheriffs Office vehicle on the Demised
Premises. LESSEE must always be a law enforcement officer with powers of arrest.
B. Trim and mow the 2-acre lawn area surrounding the structures in the Demised Premises,
and the 365 feet long Lake Trafford hiking trail with available BOARD equipment every
3 weeks. See Exhibit"B" for mowing locations.
C. Maintain the improvements and appurtenances thereto in a safe and habitable condition.
For safety reasons, LESSEE shall absolutely prohibit minor members of the family, or
guests who are minors, from going off of the Demised Premises and going onto any other
part of the Demised Premises except when each minor is in the actual presence of a
responsible adult.
D. Maintain the Demised Premises and keep said Demised Premises clean and sanitary, and
shall not allow the accumulation of materials,parts, etc., on such Demised Premises.
E. Remove all garbage in a clean and sanitary manner.
F. Keep all plumbing fixtures clean and sanitary and in repair.
G. Not destroy, deface, damage, repair or remove any part of the Demised Premises or
property therein belonging to the BOARD, or permit any person to do so.
H. Conduct himself, and require other persons on the Demised Premises with his consent to
conduct themselves, in a manner that does not unreasonably disturb his neighbors or
constitute a breach of peace.
I. Use and operate in a reasonable manner all electrical, plumbing, sanitary, hearing,
ventilating, air conditioning and other facilities and appliances.
J. Refrain from consuming alcoholic beverages while in the public area of the Demised
Premises; however, nothing herein shall prevent LESSEE, his family or others from
consuming the same within the private residence on the Demised Premises.
K. Refrain from erecting any signs on the Demised Premises without the prior approval of
the BOARD.
L. Not keep, or permit to be kept on the Demised Premises, any junk vehicle on which
current registration plates are not displayed, nor shall there be any repair or extraordinary
maintenance of automobiles or other vehicles on the Demised Premises.
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Article 8. Obligations of BOARD
BOARD covenants and agrees to only those obligations that are required by Part II of Chapter
83, Florida Statutes, and which cannot be eliminated by agreement. This Lease shall be at no cost to
the BOARD.
Article 9. Requirement of Law
LESSEE shall observe and comply with any and all requirements of the constituted public
authorities and with all federal, state, or local statutes, ordinances, rules, regulations, and standards
applicable to LESSEE, including, but not limited to, rules and regulations promulgated from time-to-
time or at the direction of the BOARD. LESSEE shall be responsible for all expenses incurred as a
result of LESSEE, or LESSEE'S family, employee, agents, or visitors violating the covenants of this
Agreement.
Article 10. Waivers
A waiver by the BOARD of a breach of any covenant or duty of LESSEE under this
Agreement is not a waiver of a breach of any other covenant or duty of LESSEE, or any subsequent
breach of the same covenant or duty.
Article 11. End of Term
At the termination of this Lease by lapse of time or otherwise, LESSEE shall yield up and
surrender immediate possession of the Demised Premises to BOARD, in accordance with Article 23
and 25 of this Lease, and upon failure to do so LESSEE shall thereafter he considered a trespasser.
This Lease shall not he construed as a waiver to BOARD of any right of re-entry as has been
hereinbefore provided, nor shall the receipt of consideration in apparent affirmance of the lease
operate as a waiver of BOARD'S rights to declare this Agreement terminated. The term hereby
granted shall be at an end for the period remaining still unexpired by reason of any subsequent breach
of any provision herein unclaimed.
Article 12. Default
Notwithstanding any provisions to the contrary contained in this Lease, if default be made by
LESSEE in fulfilling any of the covenants of this Lease, and such default shall continue for a period
of seven (7) days after written notice thereof from the BOARD to LESSEE, provided that if the
default complained of shall be of a nature that the same cannot be completely cured or remedied.
within a ten (10) day period, and if LESSEE shall not have diligently commenced during such default
within such ten (10) day period, and shall not thereafter with reasonable diligence and in good faith
proceed to remedy such default.
Article 13. Fees and Expenses
If LESSEE shall default in the observation or performance of any term under, or by virtue of,
any of the terms or provisions in any Article of this Lease, the BOARD may immediately, or at any
time thereafter, and without notice, perform any such obligation of LESSEE hereunder. If the
BOARD, in connection therewith or in connection with any default by LESSEE makes any
expenditures or incurs any obligation for the payment of money, including but not limited to
attorneys' fees, in instituting, prosecuting or defending any action or proceeding, then such sums so
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paid or obligations incurred, along with interest and costs, shall be deemed an expense hereunder and
shall be paid by LESSEE to BOARD within three (3) days of rendition of any bill or statement to
LESSEE thereof. If LESSEE'S Lease term shall have expired at the time of making of such
expenditures or incurring of such obligations, then such sums shall be recoverable by BOARD as
damages.
Article 14. Landlord Liens
BOARD shall have a specific lien on all personal property of LESSEE brought upon the
Demised Premises, at any time. The lien shall be security for the payment of damages and the
performance of any obligation of LESSEE, which specific lien shall be in addition to any other
"landlord's" lien as is now or may hereafter be provided for under the laws of the State of Florida.
Any such lien may be foreclosed in equity in the same manner as a mortgage lien.
Article 15. Interruption of Service
Interruption or failure of any utility service to the Demised Premises, if due to causes beyond
BOARD'S control shall not constitute eviction unless BOARD shall fail to take such measures as
may be reasonable in the circumstances to restore the service without undue delay.
Article 16. Abandonment
If at any time during the term of this Lease, LESSEE abandons the Demised Premises,
BOARD may, at its option, reenter the Demised Premises, by any means, without being liable for any
prosecution therefore, and without becoming liable to LESSEE for damages or for any payment of
any kind whatever. If the BOARD'S right to reentry is exercised following abandonment of the
Demised Premises by LESSEE, then the BOARD may consider any personal property belonging to
LESSEE and left on the Demised Premises to also have been abandoned, in which case the BOARD
may dispose of all such personal property in any manner BOARD shall deem proper and is hereby
relieved for all liability for so doing.
Article 17. Quiet Enjoyment
BOARD covenants and agrees with LESSEE that upon LESSEE performing all the terms,
covenants and conditions, on LESSEE'S part to be observed and performed, LESSEE may peaceably
and quietly enjoy the Demised Premises subject to the terms and conditions of this Agreement.
Article 18. Non-Employment Acknowledgement and Waiver
It is hereby acknowledged by the LESSEE that he is not an employee of the Collier County
Facilities Management Department and any duties imposed upon the LESSEE by the terms of this
Lease are solely in consideration for the Lease. Any acts performed by the LESSEE that are outside
the terms of this Lease shall be considered voluntary in nature. The LESSEE hereby waives any
eligibility for Workers' Compensation benefits from the BOARD and holds the BOARD harmless
from any damages to LESSEE for any acts that are outside of the provisions and terms of this Lease.
Article 19. LESSEE'S Improvements
LESSEE shall not install or erect additional structural and other improvements on the
Demised Premises,or alter, change or make other improvements on the Demised Premises.
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Article 20. Waiver and Insurance
LESSEE agrees to hold harmless the BOARD and its officers, agents and employees from
losses, damages, claims and causes of action arising solely as a result of negligence of LESSEE.
During the entire term of this Lease, LESSEE shall obtain and pay for a Homeowner's
Liability Insurance Policy with personal liability limits of at least $100,000. BOARD will be named,
if possible, as an additional insured on this insurance policy. LESSEE will provide proof to BOARD
of this insurance within thirty (30) days of the execution of this Lease. Failure to comply with the
provision will constitute breach of this Lease and will be grounds for termination of the Lease. In
this event, the LESSEE will. vacate the Demised Premises immediately after the BOARD has
provided a seven (7) day notice to the LESSEE stating that the Lease is terminated.
Article 21. Government Inclusion
It is further covenanted and agreed that BOARD reserves the rights to further develop and/or
improve the existing Demised Premises and any additions thereto, as the BOARD may deem fit,
without heeding the desires, views or objections of LESSEE and without interference or hindrance.
This Lease is and shall be subordinate to the provisions of any existing or future agreement
between BOARD, Collier County and/or the United States of America, or any board, agency, or
commission or any of them relative to the operations of maintenance of the Demised Premises, the
execution of which has been or may be required as a condition precedent to the expenditure of
Federal funds on the development of the Demised Premises or otherwise, and this Lease is and will
probably always be subordinate to the license or permit of entry which may be granted by the
Secretary of Defense of the United States.
Article 22. Rules and Regulations
LESSEE shall observe and obey all rules and regulations not conflicting with any provision
and purpose of this Lease as may now exist or may be promulgated from time-to-time by BOARD.
Article 23. Surrender of Possession
LESSEE agrees to yield and deliver to BOARD full possession of the Demised Premises
herein at the termination of this Lease, by expiration or otherwise, or of any renewal or extension
hereof, in good condition in accordance with its express or implied obligations hereunder, except for
ordinary wear and tear. LESSEE shall have the right, within thirty (30) days after the termination
hereof, to remove all of the personal property on or about the Demised Premises, subject, however, to
any lien which the BOARD may have thereon. Thirty (30) days after the termination of this Lease,
the BOARD may consider any personal property belonging to LESSEE and left on the Demised
Premises to have been abandoned, in which case the BOARD may dispose of all such personal
property in any manner BOARD shall deem proper and is hereby relieved for all liability for so
doing.
Article 24. Inspection of Premises
The BOARD or its duly authorized representatives, agents, and other persons for it, may enter
upon said Demised Premises at any reasonable time to investigate whether or not LESSEE is
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complying with all provisions of this Lease, or for any other purpose incidental to rights or interests
of the BOARD or Collier County.
Article 25. Holding Over
Should LESSEE hold over after lawful termination hereof, he shall be liable to the BOARD
for all expenses of the eviction process including attorneys' fees.
Article 26. Hazardous Substances
No tangible property shall be kept within or on the Demised Premises or otherwise on the
Demised Premises which are explosive or hazardous, and no trade, business or occupation shall be
carried on therein or thereon.
Article 27. Governing Law
This Lease shall be construed in accordance with the laws of the State of Florida. If any
provision contained in this Lease is held to be invalid by any court of competent jurisdiction or
otherwise appears to LESSEE and BOARD to be invalid, such invalidity shall not affect the validity
of any other covenant, condition, or provision herein contained; provided,however, that the invalidity
of any such provision does not materially prejudice either BOARD or LESSEE in its respective rights
and obligations contained in the remaining valid provisions of this Lease such shall not be
unreasonably withheld.
Article 28. Land Radiation Emission Standards
In accordance with Section 404.056(7), Florida Statutes, the following notification as it
pertains to radon gas and the leasing of building is hereby stated:
RADON GAS: Radon is naturally occurring radioactive gas that when it has accumulated in
a building in sufficient quantities, may present health risks to persons who are exposed to it
over time. Levels of radon that exceed federal and/or state guidelines have been found in
some buildings in Florida. Additional information regarding radon and radon testing may be
obtained from the Collier County Public Health Department.
Article 29. Notices
All notices provided for this Lease shall be in writing. Any notice required to be served upon
LESSEE other than by publication may be served upon him at:
Arlo Hagen
6315 Pepper Road
Immokalee, FL 34142
Provided, however, that if LESSEE shall give notice in writing to BOARD of any change in either or
both of said addresses, then and in such event such notice, if written, shall be given to LESSEE at one
of the substituted addresses. Any notice permitted or required to be served upon BOARD may be
served upon at:
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Collier County Board of County Commissioners
Parks and Recreation Department
Attention: Conservation Collier Manager
15000 Livingston Rd
Naples, FL 34109
Provided, however, that the BOARD shall give notice in writing to LESSEE of any change in said
address, then in such event such notice shall be given to BOARD at such substituted address. Any
notice served by mail may be by registered mail,certified mail, or regular mail.
The LESSEE has read the terms of this Lease. and has had the opportunity to have the terms
of this ',ease defined or explained, and has had the opportunity to retain legal counsel of his/her own
choice and at his expense to review the terms of this Lease.
pl.
IN WITNESS THEREOF, the parties hereto have signed this lease this I I day of
Ix , 201 2,.
ATTEST: BOARD OF COUNTY COMMISSIONERS,
DWIGHT I' BROCK CLERK COLLIER COUNTY; FLORID
tilt4. 0 C B)• • •
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1141
\\*Mint
$411111130* Fred W. Coyle, CHAIRMAN
Approved as to form and legal sufficiency:
Jeff E. Wright
Assistant County Attorney
Item# • 111
Agenda 1:11.1_
Date
Date
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AS TO/LESSEE:
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Exhibit"A"—Demised Premises
The Demised Premises is the residential home, its vehicle parking area, and its means of
ingress/egress located at 6315 Pepper Road, Immokalee, Florida 34142 within the parcel of land with
Property Tax Identification Number 00053840000. The residential home is the stnicture located
closest in roximity to Lake Trafford. It may also he referred to as "the little house", "the cottage",
or"the caretaker's house"
Property Tax Identification Number: 00053840000
The East Half(E Q) of the East Half (E 1/4) of the Northwest Quarter (NW %); and the Northeast
Quarter (NE W), less the East 30 feet and the Northerly 30 feet for public road right-of-way per
dedication thereof recorded in Plat Book 12, Page 67 (known as Pepper Road), Section 35, Township
46 South, Range 28 East, Public Records of Collier County, Florida, less 2.29 acres in the Northeast
Quarter (NE 1/4) described io Deed recorded in Official Records Book 1034, Page 218; also less the
real property described in Quit Claim Deed recorded in Official Records Book 49, Page 4; and in
Official Records Book 280, Page 480; and in Official Records Book 282, Page 283; and in Official
Records Book 289, Page 910; all of the Public Records of Collier County, Florida.
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Exhibit "B"
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