Backup Documents 11/13/2012 Item #16D 716®'
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
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THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
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Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines # l through #4, complete the checklist, and forward to Sue Filson (line 45).
Route to Addressee(s)
(List in routing order
Office
Initials
Date
I.
(Initial )
Applicable)
2.
November 13, 2012
Agenda Item Number
16D7
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Scott Teach, Deputy County Attorney
County Att orney's Office
Number of Original
1
5. tan Mitchell, Supervisor
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office
420((Z—
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Yousi Cardeso
Phone Number
(239) 252 -58 6
Contact
(Initial )
Applicable)
Agenda Date Item was
November 13, 2012
Agenda Item Number
16D7
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
1 Grant Award
Number of Original
1
Attached
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
Documents Attached
INSTRUCTIONS & CHECKLIST
lkI131202- '
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
umatter number» /adocument number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
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(Initial )
Applicable)
I.
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
YC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
YC
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
YC
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
YC
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on October 012 and all changes made during the
YC'�
meeting have been incorporated in the attach ocument. The County Attorney's Office has
reviewed the changes, if applicable.
lkI131202- '
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
umatter number» /adocument number»
16 D 7
collier
CLERK OF THE T43044 C� IT COURT
Dwight E. Brock COLLIER COUNTURYPOUSE Clerk of Courts I
3301 TAMIAMI L E ST
Clerk of Courts P.O. BOX Accountant
NAPLES, FLORIDA' 4101 -3 44 Auditor
1, Custodian of County Funds
November 27, 2012
Florida Department of Transportation
Attn: Terry W. Beacham
District One
P.O. Box 1249
Bartow, Florida 33831 -1249
Re: Notice of FTA Section 5310 Grant Award /FL -16 -0037, FY 2012/2013
Transmitted herewith is the original of the above referenced document, as adopted
by the Collier County Board of County Commissioners of Collier County, Florida
on Tuesday, November 13, 2012, during Regular Session.
Please forward the fully executed document to our office, an envelope has been
provided for your convienience.
Very truly yours,
DWIGHT E. BROCK, CLERK
Martha Vergara, Deput C erk
Enclosure
Phone (239) 252 -2646 Fax (239) 252 -2755
Website: www.collierelerk.com Email: collierclerk@collierclerk.com
16D 7
NOTICE OF FTA SECTION 5310 GRANT AWARD / FL -16 -0037, FY 2012/13
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 11, 2012, on
file at the Florida Department of Transportation, District One, P. O. Box 1249, Bartow, Florida 33831 -1249 offices,
the Department hereby makes the following grant award under the Section 5310 Program to:
Collier County Board of County Commissioners - Alternative Transportation
2895 9 Naples FL 94 i 94 3y // 1
14 Jul 18, 20 I &
3 a9 R TAts of
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
Applicant or
Total
Federal
State
Local
Description
100%
80%
10%
10%
123' (small) cutaway 6 standard
state program requirements, and for the services described, in its approved application.
a:
c)
d)
The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
seats, 6 fold away seats. Price
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813 -
.°.
includes camera system and
j
e)
The Recipient requests purchase of the vehicles /equipment in .(month/year)
radio.
$90,885.00
$72,708.00
$9,088.50
$9,088.50
1 23' (small) cutaway 6 standard
requested.
h)
seats, 6 fold away seats. Price
by August 30, 2012. If it does not have a maintenance plan, it understands that it may request technical
includes camera system and
assistance to develop a maintenance plan, and that its maintenance plan is due by December 31, 2012.
V
i)
The Recipient will furnish proof of insurance for the vehicle(s) to Ms. Davis, listing FDOT District One as
radio.
$90,885.00
$72,708.00
$9,088.50
$9,088.50
1 23' (small) cutaway 6 standard
seats, 6 fold away seats. Price
includes camera system and
radio.
$90,885.00
$72,708.00
$9,088.50
$9,088.50
$272,655.00
$218,124.00
$27,265.50
$27,265.50
FLORIDA
DEPARTMENT OF TRANSPORTATION
Date
Award Approved by
Typed Name and Title Tegy W. Beacham
District Modal Development Administrator
AGENCY: Collier County, Florida A Date 11/13/12
Accepted by:
(Signature)
Typed Name and Title: Fred W. Coyle, CAarman
Collier county Board or ounty Commissioners
Agency vendor number as registered in My Florida Marketplace:
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ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a)
The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and H of its
application.
b)
The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
a:
c)
d)
The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
w c -
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813 -
.°.
974 -9771 to arrange purchase of the above items.
j
e)
The Recipient requests purchase of the vehicles /equipment in .(month/year)
f)
The Recipient agrees to submit the local matching funds when requested to do so.
g)
The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to the CTC as
requested.
h)
The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by August 30, 2012. If it does not have a maintenance plan, it understands that it may request technical
assistance to develop a maintenance plan, and that its maintenance plan is due by December 31, 2012.
V
i)
The Recipient will furnish proof of insurance for the vehicle(s) to Ms. Davis, listing FDOT District One as
I" Lien Holder and an additional insured, upon receipt of the vehicle. ,, 4
AGENCY: Collier County, Florida A Date 11/13/12
Accepted by:
(Signature)
Typed Name and Title: Fred W. Coyle, CAarman
Collier county Board or ounty Commissioners
Agency vendor number as registered in My Florida Marketplace:
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160 7
°= = DEC 14 7012
Florida DE.'p,ar %'iD1C.nt 0 7$ ! t'ttn.`tipOt'idfi`IiIF£
RICk x( ()1'1 SnI \(111111 RR) \11\5.\1 .\\ [ \I I. \�.\�Ti1 I'll \N
(;O\'F.R\OI, 8 %R 1'()\\. I LORI[) \ i:8:Jt �![( RE'I \RN
December 6, 2012
Ms. Michelle Arnold, General Manager
Collier Area Transit, Growth Management Division
Alternative Transportation Modes Department
2885 South Horseshoe Drive
Naples, FL 34104
RE: NOTICE OF GRANT AWARD DETERMINATION: FY 2012/2013 FEDERAL TRANSIT
ADMINISTRATION SECTION 5310, "ELDERLY AND PERSONS WITH
DISABILITIES" PROGRAM
Dear Ms. Arnold:
Enclosed please find the fully - signed notice of funding and acceptance of grant award form for
the Fiscal Year 2012/2013 Federal Transit Administration Section 5310, "Elderly and Persons
with Disabilities Program," vehicle grant award.
Please contact Ms. Cindy Wooten at the University of South Florida / Center for Urban
Transportation Research /Florida Vehicle Procurement Program by electronic mail at
wooten(&cutr.usf.edu, by telephone at (813)974 -9771 or by facsimile transmittal at (813)396-
9345 to activate your agency's purchase order.
Should you have any questions or need assistance about the grant award, please feel free to
contact me at (239)656 -7800, or at Julia. Davis(cildot.state.fl.us .
Sincerely,
�✓ fG��
Julia B. Davis, AICP J
Transit Projects Coordinator
JBD:sbs
Enclosures
cc: Glama Carter, Collier Alternative Transportation Modes
Lucilla Ayer, AICP, MPO Director, Collier County Metropolitan Planning Organization
Lorraine Lantz, Collier County Metropolitan Planning Organization
Richard P. Shine, Florida Department of Transportation, District One
Julia B. Davis, AICP, Florida Department of Transportation, District One
www.dot.stato,fl.us
16
NOTICE OF FTA SECTION 5310 GRANT AWARD / FL -16 -0037, FY 2012/13
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 11, 2012, on
file at the Florida Department of Transportation, District One, P. O. Box 1249, Bartow, Florida 33831 -1249 offices,
the Department hereby makes the following grant award under the Section 5310 Program to:
7'3
Collier County Board of County Commissioners - Alternative Transportation
• Naples FL3�94 341t1
3 aq 9 %'n k"; s� ►y.: TV-4. ; 194-f- 18, Bey n Iz7 /rL
As of Jul 2012
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
Applicant or
a)
Total
Federal
State
Local
Description
100%
80%
10%
10%
1 23' (small) cutaway 6 standard
d)
The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
seats, 6 fold away seats. Price
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
includes camera system and
e)
The Recipient requests purchase of the vehicles /equipment in .(month/year)
f)
radio.
$90,885.00
$72,708.00
$9,088.50
$9,088.50
1 23' (small) cutaway 6 standard
requested.
h)
The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
seats, 6 fold away seats. Price
by August 30, 2012. If it does not have a maintenance plan, it understands that it may request technical
J
includes camera system and
V
i)
The Recipient will furnish proof of insurance for the vehicle(s) to Ms. Davis, listing FDOT District One as
radio.
$90,885.00
$72,708.00
$9,088.50
$9,088.50
1 23' (small) cutaway 6 standard
seats, 6 fold away seats. Price
includes camera system and
radio.
$90,885.00
$72,708.00
$9,088.50
$9,088.50
$272,655.00
$218,124.00
$27,265.50
$27,265.50
FLORIDA DEPARTMENT OF TRANSPORTATION
Date 12 ' 3 - Z- Award Approved by,�,�
Typed Name and Title Terry W. 13eacham
District Modal Development Administrator
AGENCY: Collier County, Florida n Date 11/13/12
Accepted by:
(Signature)
Typed Name and Title: Fred W. Coyle, C rman
collier county boara of ounty Commissioners
Agency vendor number as registered in My Florida Marketplace:
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a)
The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and H of its
application.
b)
The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
.,
state program requirements, and for the services described, in its approved application.
ei
c)
The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d)
The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
W
e)
The Recipient requests purchase of the vehicles /equipment in .(month/year)
f)
The Recipient agrees to submit the local matching funds when requested to do so.
o
g)
The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to the CTC as
a,
requested.
h)
The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by August 30, 2012. If it does not have a maintenance plan, it understands that it may request technical
J
assistance to develop a maintenance plan, and that its maintenance plan is due by December 31, 2012.
V
i)
The Recipient will furnish proof of insurance for the vehicle(s) to Ms. Davis, listing FDOT District One as
I" Lien Holder and an additional insured, upon receipt of the vehicle. C
AGENCY: Collier County, Florida n Date 11/13/12
Accepted by:
(Signature)
Typed Name and Title: Fred W. Coyle, C rman
collier county boara of ounty Commissioners
Agency vendor number as registered in My Florida Marketplace: