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Backup Documents 11/13/2012 Item #16D 4ORIGINAL DOCUMENTS CHECKLIST &ROUTING S 04 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exce tion ofthe Chai —We ci nire draw a line thmnoh rnutinu lines #1 through 44. complete the checklist. and forward to Sue Filson (line #5). Route to Addressee(s) List in routing order) Office Initials Date 1. Rosa Munoz, Grant Coordinator Housing, Human, Veterans Services Department RM 12/17/12 2. Jennifer B. White, ACA Office located within Housing, Human, Veterans Services Department �� l2 14? a 3. County Attorney's Office County Attorney's Office Number of Original 'Y 4. BCC Office Board of County Commissioners Documents Attached 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item ) Name of Primary Staff Contact Rosa Munoz, Grant Coordinator Phone Number 239 - 252 -5713 Agenda Date Item was 11/13/12 Agenda Item Number 16 DA. Approved by the BCC Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Type of Document Subrecipient Amendment #2 to Agreement - Number of Original 'Y Attached CRA IBDC Documents Attached INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 « matter _number » /<<document_ number» Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate. Yes N/A (Not (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the RM County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and RM all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or RM the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and RM initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip should be RM provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on 11/13/12 and all changes made during the meeting RM have been incorporated in the attached document. The County Attorney's Office has reviewed the chan es, if applicable. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 « matter _number » /<<document_ number» 1604 MEMORANDUM Date: January 7, 2013 To: Rosa Munoz, Grants Mgmt. Coordinator Housing, Human & Veteran Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Amendment #2 to CDBG HUD Grant Agreement B- 10 -UC -12 -0016 between Collier County and the Immokalee CRA for the Immokalee Business Development Center, extending the agreement period, requiring compliance with HUD's FY10 Grant and modifying the Scope of Services Attached please find an original copy of the amendment document referenced above, (Item #16D4) approved by the Board of County Commissioners November 13, 2012. The Minutes & Records Department will hold the second original agreement in the Official Records of the Board. If you have any questions, please feel free to contact me at 252 -8406. Thank you. Attachment 1604 Second Amendment to Agreement between Collier County and Collier County Community Redevelopment Agency (CRA) Immokalee Job Creation — Business Incubator Project Catalog of Federal Domestic Assistance # 14.218 HUD Grant # B- 10 -UC -12 -0016 +S This Second Amendment, is entered into this \3 day of WoVember , 2012, by and between the parties to the original Agreement, Collier County Community Redevelopment Agency (CRA) Immokalee" a public entity created by Collier County pursuant to Chapter 163, Florida Statutes, having its principal office at 1320 N. 15t" Street, Immokalee, FL 34142, and its Federal Tax Identification number as 59- 6000558 & DUNS #, 076997790, herein after referred to as SUBRECIPIENT and Collier County, Florida, herein after to be referred to as "COUNTY," collectively stated as the "Parties." RECITALS Whereas, on October 26, 2010, the County entered into an Agreement with the Community Development Block Grant Program funds to be used for the two year operational and start up costs for the Immokalee Business Development Center (hereinafter referred to as the "Agreement "); and Whereas, on July 26, 2011, the Agreement was amended to increase the award and modify the Exhibit "A ", Scope of Services; and Whereas, on June 12, 2012, a Change Modification Form was administratively approved to extend the project completion date to October 15, 2012; and Whereas, the Parties desire to further amend the Agreement to extend the project completion date up to and including November 30, 2012, add HUD compliance language to Section VI and VII, and modify Exhibit A, Scope of Services. NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to amend the Agreement as follows: Words Strueli T-hr- g# are deleted; Words Underlined are added III. TIME OF PERFORMANCE The effective date of the this Agreement between HUD and Gellier r,,,,.,+.. shall be July 1, 2010. The services of the SUBRECIPIENT shall comply with all terms and conditions of HUD Grant B- 10 -UC- 12 -0016 be dei4ake and eempleted in light of the per-poses of this "greeme = +• Subrecipients are Amendment No. 2 CID 10-06 Community Redevelopment Agency (CRA) Immokalee Job Creation — Business Incubator Project Page 1 16D4 authorized to incur eligible expenses after that date and prior to execution of this Agreement subject to HHVS prief written approval. In any event, all services required hereunder shall be completed by the SUBRECIPIENT pig up to and including une -15, 201-2 November 30, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY. VI. GENERAL CONDITIONS D. SUBCONTRACTS The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) ) including subpart K of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to comply with all other applicable Federal state and local laws regulations and policies governing the funds provided under this contract The SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. VII. ADMINISTRATIVE REQUIREMENTS B. DOCUMENTATION AND RECORDKEEPING 2. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records for six -(6) four 4 years after expiration of this Agreement. Amendment No. 2 CID 10-06 Community Redevelopment Agency (CRA) Immokalee Job Creation — Business Incubator Project Page 2 16D4 EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY (CRA) IMMOKALEE JOB CREATION — BUSINESS INCUBATOR PROJECT A. PROJECT SCOPE: On April 271h, 2010 the BCC approved the HUD Action Plan allocating funding for this initiative. Community Development Block Grant (CDBG) funding will be used for the start up and two year operational costs for the Immokalee Business Development Center (IBDC). This follow Collier- County Air-port Authority and the Gellief County Gemmunity RedevelepfneH4 Ageney (Gn,tth 'meeting -en Mar-&9,2010. T he !BDG is ajeintpr-E)jeet between the Cv A an Funds will be used to pay 100% salary, benefits, and travel costs in accordance with BCC board policy for the manager of IBDC and an administrative assistant who are Collier County employees. Funds will also be used for normal start-up expenses in the following categories: office equipment and supplies, office operating expenses, office furnishings, professional and marketing fees or expenses. All travel costs associated with start up of the IBDC; mileage, lodging, meals etc. Operational and maintenance and/or lease charges associated with vehicles for the director or administrative assistant will be covered. In the Action Plan for this program the intended outcome of this funding is to create a minimum of 5 low /moderate positions and the above noted funds are utilized to reach this goal. It is important to clarify the 5 positions are an outcome of the businesses occupying the IBDC this funding is helping to establish. When the CRA establishes the firms, they will then hire people to work for them in various capacities. The project activities will meet the U.S. Department of Housing and Urban Development's national objective to improve economic opportunities for low income persons. Amendment No. 2 CD 10-06 Community Redevelopment Agency (CRA) Immokalee Job Creation — Business Incubator Project Page 3 1604 C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and as such, is not to be used as a payment schedule. Date Start Date End Work Plan 07/2010 12/2010 Hire Administrative Assistant 07/2010 03/2011 Establish office functions 07/2010 04/2011 Hire Manager 07/2010 06/2012 11/30/12 Conduct Marketing Activities 07/2010 06/2012 111 /30/12 Education -New Business /Entrepreneurs 07/2010 06/2012 C`eeufe To...,.-,ts 12/2010 06/201-2 11/30/12 Demonstrate creation of 5 jobs Amendment No. 2 CID 10-06 Community Redevelopment Agency (CRA) Immokalee Job Creation — Business Incubator Project Page 4 16D4 IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the date and year first written above. ATTE$T f�'D sZ- DwTjght-E: Braek �Qerk of Courts By: eputy Clerk "W r, t �C�ok F• Y Dates, iAM V ` � rr ATTEScT`� ,y; p . Dwi t E: Brok,'Elerof Courts B Y i eputy Cler tfV0, 1T Dated: � 1 e)4 (SEAL) Approved as to form and legal sufficiency: Jen lfer B. White \0 Assistant County Attorney Amendment No. 2 CD 10-06 Community Redevelopment Agency (CRA) Immokalee Job Creation — Business Incubator Project Page 5 BOARD OF COUNTY COMMISS COLLIER COUNTY, FLORIDA IM FRED W. COYLE, Collier County Community Redevelopment Agen, (CRA) - Immokalee By: Subrecip4ent Signature Donna Fiala, Chairman Type /print Subrecipient name and title Item # Agenda Date Date Recd