Backup Documents 10/23/2012 Item #16D11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIT1 6 1) 11
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be
forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4. Jeffrey Klatzkow County Attorney
5. Kristi J. Bartlett Board of County Commissioners
6. Minutes and Records Clerk of Court's Office IA(20�12
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Pat Lehnhard Phone Number 252-8973
Contact
Agenda Date Item was 10/23/12 Agenda Item Number 16D11 ✓
Approved by the BCC
Type of Document Letter of Understanding with Larry Ray, Number of Original 1
Attached Tax Collector Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the Yes
document or the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip Yes
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6. The document was approved by the BCC PIPITand all changes made during the Yes fl�
meeting have been incorporated in the attached document.The County Attorney's �tlrt
Office has reviewed the changes,if applicable.
I: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised . .
16011
Zemey q, C.F.C.
Collier County Tax Collector
Letter of Understanding
RE: Satellite/Library Operations in Everglades City, Florida
In the spirit of cooperation between the Collier County Tax Collector's Office and the Collier County
Board of Commissioners, this letter of understanding outlines the relationship between these two
agencies regarding the use of the Tax Collector's employee in the Everglades City Satellite office/library.
The functions of this office are related to activities of both the Tax Collector and Board (library
operations). For the October 1, 2012—September 30, 2013 Fiscal Year,the Office of the Tax Collector
shall be responsible for 100%of the annual salary of the employee (including taxes and benefits).
Supervision, control,evaluation and management of this employee shall remain the responsibility of the
Tax Collector.
Cooperative arrangements between County offices and the Tax Collector have proven beneficial to the
residents and citizens of Collier County, and continue to offer the most efficient services at the lowest
costs to the taxpayers.
In full :: eme t and understanding on this 1st day of October, 2012, I do hereby affix my signature.
a la
�.
Lar H. Ray, ax i.Ilector Fred Coyle, Chairman
Collie Cou ty, Flo ida Collier County Board of Commis io -rs
Collier County, Florida
Q.v170,--cKc& \ \4D t \
ATTEST'. .
' k App I 1,1 . to-form and legal sufficiency:
DWIGHT-E $ROCK,CLEI K ;��
`� I , ;' Jeffre y'latzkow
. a��` 1--- A AIMi Coun y ttorney
' eputyClerk'
Attest is to or
3291 East Tamiami Trail, Naples, Florida 34112-5758
239-252-8171 www.colliertax.com