Backup Documents 10/09/2012 Item #16G 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 41L 1 3 6 G TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Bold Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
October 9, 2012
Agenda Item Number
16G3
2.
Original document has been signed/initialed for legal sufficiency. (All documents to be
3.
Resolution for FDOT Supplement MJPA
Number of Original
4. Jeff Klatzkow
County Attorney
Documents Attached
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
1
to
1.1 12
6. Minutes and Records
Clerk of Co s Office
/JW
o n r2Gn v-4-ions 6M WO i0oukd k to�91(z �- q (25((L PRIMARY CONTACT INFORMATIO N
N
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Contact
Debbie Brueggeman
Phone Number
(239) 642 -7878 Ext. 34
Agenda Date Item was
October 9, 2012
Agenda Item Number
16G3
Approved by the BCC
Original document has been signed/initialed for legal sufficiency. (All documents to be
Type of Document
Resolution for FDOT Supplement MJPA
Number of Original
Attached
AQ122 — MKY Grant for S
Documents Attached
`'
Enhancements U
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
/JW
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other pf Ries except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si afore and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 10 -09 -12 (enter date) and all changes
j
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16G3
MEMORANDUM
Date: October 23, 2012
To: Debbie Brueggeman, Operations Coordinator
Collier County Airport Authority
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012 -185: Authorizing signature of (attached)
JPA No. AQ122 with FDOT, accepting a grant for Security
System Upgrades at the Marco Island Executive Airport
Attached for further processing are three (3) original copies of the Resolution
referenced above and the three (3) original,associated agreements (Item #16G3)
adopted /approved by the Board on Tuesday, October 9, 2012.
After forwarding to FDOT for signature(s) and subsequent return, please
send one of the executed originals to the Minutes and Records Department for
the Board's Official Record.
If you have any questions, please feel free to call me at 252 -8406.
Thank you.
Attachments (3)
RESOLUTION NO. 2012- 18 5
16G3
RESOLUTION OF THE COLLIER COUNTY AIRPORT AUTHORITY
APPROVING AND AUTHORIZING THE EXECUTION OF THE ATTACHED
SUPPLEMENTAL AGREEMENT NO. ONE, TO MASTER JOINT
PARTICIPATION AGREEMENT AQ122 WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION
WHEREAS, the Collier County Airport Authority has the authority to enter into the
attached agreement with the Florida Department of Transportation to undertake projects as
authorized by Chapter 332, Florida Statutes, and Section 14 -60 of the Florida Administrative
Code, and Ordinance 2004 -03.
NOW, THEREFORE, BE IT RESOLVED BY THE Collier County Airport Authority,
Collier County, Collier County, Florida, that:
1. Supplemental Agreement One to MJPA Number AQ122, attached hereto, is
hereby approved.
2. The Chairman of the Collier County Airport Authority, Fred W. Coyle, is
authorized to enter into, modify or terminate the Supplement Agreement One to
MJPA Number AQ122 with the Florida Department of Transportation unless and
until it may be specifically rescinded.
3. This Resolution shall take effect immediately upon adoption.
ADOPTED this 9th day of October 2012 after motion, second and majority vote in
favor of adoption.
ATTEST:
DWIGHTK, Clerk
$ �j✓ __
COLLIER COUNTY AIRPORT AUTHORITY,
COLLIER COUNTY, FLORIDA\
In By:
FRED W. COYLE,
1�.X"'T; ;fit. «'
Approved as form and legal sufficiency:
Jeffrey A .' �ow, County Attorney
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16G3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original document's should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw aline throu routing lines #1 throu #4, complete the checklist, and forward to Sue Filson line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
October 9, 2012
Agenda Item Number
16G3
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Jeff Klatzkow
County Attorney
Number of Original
3
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
Documents Attached
to
'lti t 1
6. Minutes and Records
Clerk of Court's Office
10(W(2
nj
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
;.o,,, i
Name of Primary Staff
Debbie Brueggeman
Phone Number
(239) 642 -7878 Ext. 34
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
October 9, 2012
Agenda Item Number
16G3
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
FDOT Supplement MJPA AQ 122 — MKY
Number of Original
3
Attached
I Grant for Security Enhancements
Documents Attached
INSTRUCTIONS & CHECKLIST
is Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
/1L
resolutions, etc. signed by the County Attorney's Office and signature pages from
V
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
V2
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
4
document or the final negotiated contract date whichever is applicable. 1
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signa lure and initials are required.
ti
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
document was approved by the BCC on 10 -09 -12 (enter date) and all changes
1The
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
is Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16G3
Florida Department, of Transportation
801 North 3roadway Averwe ANAINT11 PRASAW P.E.
MCh SCOT[* Bartow, F'.orda 33830 'i)"CR . r.-�uv
covi_it�oK
September 7, 2012
Mr. Chris Curry
Executive Director
Collier County Airport Authority
2005 Mainsail Drive, Suite 1
Naples, Florida 34114
Re: Supplemental Agreement No. One, FM No.: 425515- 1 -94 -01
Collier County Airport Authority
Marco Island Executive Airport
Dear Mr. Curry:
Attached is one (1) copy of a Supplemental Agreement One providing for Department participation in
a project at the referenced airport. Please execute and return three (3) copies. Do not date the
agreements.
If you require additional information or have any questions, please feel free to contact me via email at
kristi.smithCddot.state.fl.us or by phone at (863) 519 -2265.
Attachments
Sincerely,
C�J.A-4,
Kristi A. Smith
Senior Modal Project Manager
•�VNVW.(lot. State. 1"'.0
16G3
CHECK LIST
Please check for these items on Joint Participation Agreements, Supplemental
Joint Participation Agreements or Joint Participation Agreement Terminations to
ensure validity of the Agreement.
(1) Original Signature must appear on three (3) copies of the Agreements.
(2) Please be sure authorized parties type titles and names on all copies for
clarity.
(3) Please provide two resolutions from the Agency authorizing signing of the
Agreement. Resolutions must specifically identify, by name or title,
person(s) authorized to sign Agreements. Resolutions must bear original
signature with seal. A sample Resolution is attached for your
consideration and use.
(4) Please do not fill in any dates on the Agreements.
(5) Please return three (3) signed copies of the Agreement for further
processing to the District Modal Development Office at the address below:
Florida Department of Transportation
District One
Modal Development Office
P. O. Box 1249
Bartow, FL 33830
A copy will be furnished to your Agency after the Agreement is executed
by the Department.
(6) Do not obligate funds against this project until final execution of the
Agreement by the State has been completed and you have the necessary
written approval from the Department.
16G>
ITEM - SEGMENT - PHASE - SEQUENCE
(Financial Management Number)
(SAMPLE)
RESOLUTION FOR
SUPPLEMENTAL JOINT PARTICIPATION
AGREEMENT
A RESOLUTION of the (Public Agency)
authorizing the execution of that certain Supplemental Joint Participation Agreement (SJPA) with the
Florida Department of Transportation.
WHEREAS, (Public Agency) has the authority to enter
into a Supplemental JPA with the Florida Department of Transportation to undertake a project as
authorized by Florida Statute 332, and Florida Administrative Code 14 -60;
NOW, THEREFORE, BE IT RESOLVED BY THE (Public Agency)
FLORIDA:
That the Supplemental JPA for Item- Segment- Phase - Sequence (Financial Management
Number) (Number) is approved.
2. That (Authorized Individual By Name and Office) is authorized to execute the
Supplemental JPA with the Florida Department of Transportation.
DULY PASSED AND ADOPTED THIS
20
ATTEST:
(Seal)
0
Title
16G3
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725 -030.07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
asp,
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Page, a5
Number One
Financial Project No.: Fund: 010 FLAIR Category: 088719
425515- 1 -94 -01 Function: 215 Object Code: 750004
(Item - segment- phase - sequence) Federal No.: N/A Org. Code: 55012020129
Contract No.: AQ122 DUNS No.: 80- 939 -7102 Vendor No.: F596000558004
Catalog of Federal Domestic Assistance Number: N/A Catalog of State Financial Assistance Number: 55.004
THIS AGREEMENT, made and entered into this day of 1 , by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and Collier County Airport Authority
2005 Mainsail Drive. Suite 1. Naples. Florida 34114
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 10th day of November , 2010 ,
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A"
for a total Department Share of $66.121
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to
flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be
amended and supplemented as follows:
1.00 Project Description: The project description is amended
No changes are being made to the project description.
16G3
725-030 -07
PUBLIC TRANSPORTATION
06/11
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is ® increased / ❑ decreased by $7.652.00
bringing the revised total cost of the project to $67.652.00
Paragraph 4.00 of said Agreement is ® increased / ❑ decreased by $6.121.00
bringing the Department's revised total cost of the project to $66.121.00
3.00 Amended Exhibits:
Exhibit(s) A. B. C. and D of said Agreement is amended by Attachment "A ".
4.00 Contract Time:
Paragraph 18.00 of said Agreement July 1. 2016
5.00 E•Verify:
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of
all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
16G3
725-030-07
PUBLIC TRANSPORTATION
0&11
Page 3 of 5
Financial Project No. 425515- 1 -94 -01
Contract No. AQ122
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated 11/10/2010
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Collier County Airport Authority
AGENCY NAME
Fame- w CvU /
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
C,pCA. C VI-7 Cc
TITLE
ATTEST:
DWIGHT E. BROCK, CLERK
■ A'-. 4• 1
- _ J -36 J
ppr to foWn e@d legal sufficiency:
4i
sffre ,, .. . kow, County Attorney
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
CHRIS SMITH
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
16,03
PUBLIC TRANSPORTATION
06/11
Page 4 of 5
Financial Project No. 425515- 1 -94 -01
Contract No. AQ122
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the
State of Florida, Department of Transportation and Collier County Airport Authority
2005 Mainsail Drive Suite 1 Naples Florida 34114
dated 11 /10/2010
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Additional funding is available to complete work on the airport for access control and security upgrades.
Project Cost: As Approved
$60,000.00
Total Project Cost $60,000.00
11. Fund Participation: As Approved
Department: $60,000.00
Agency:
Other:
Total Project Cost $60,000.00
As Amended Net Change
$67,652.00 $7,652.00
$67,652.00 $7,652.00
As Amended Net Change
$66,121.00 $6,121.00
$66,121.00 $6,121.00
Comments:
Provide a Code Blue unit with camera at the main gate of the Marco Island Airport, program one button for the counter at
the airport, and the other button to Building W. Turnkey installation of the unit, including new circuits pulled in the existing
conduit from the airport facility out to the gate.
16G3
725. 030-07
PUBLIC TRANSPORTATION
06111
Page 5 d 5
III. MULTI -YEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING
If a project is a multi -year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are
programmed in the Department's Work program in the following fiscal year(s):
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
2010/2011 $60,000.00 FY
2012/2013 $6,121.00 FY
FY
FY
FY
FY
FY
FY
FY
FY
Project years may be advanced or deferred subject to Legislative appropriation or availability of funds.
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515-1-94-01
Contract No.: AQ122
Supplemental Agreement No.: One
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority, 2005
Mainsail Drive, Suite 1, Naples, Florida 34114 dated
and referenced by the above Financial Project Number.
PROJECT LOCATION: Marco Island Executive Airport
PROJECT DESCRIPTION: Access Control Security Systems Upgrade
Upgrade closed circuit TV equipment and install Card -key Card Access Control system.
Provide an enhanced level of security for the safety and security of aircraft and passengers. The
current CCTV system pre -dates current technology and provides limited coverage of critical
areas and has very limited capabilities. It is the only means of airport surveillance and detection
after hours. The access control system is limited and dated.
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of
project assistance that will reflect the Department's contract number, Financial Project Number
and the Federal Identification number, where applicable, and the amount of state funding action
(receipt and disbursement of funds) and any federal or local funding action and the funding
action from any other source with respect to the project.
SPECIAL CONSIDERATIONS BY DEPARTMENT: None
Exhibit A, Page 1 of I
16c.0 3
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
EXHIBIT "B"
PROJECT BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority, 2005
Mainsail Drive, Suite 1, Naples, Florida 34114 dated
and referenced by the above Financial Project Number.
Original JPA Date: November 10, 2010
Expiration Date: July 1, 2016
Project funds are programmed in the Department's Work Program in the following fiscal year(s):
FY 10 /11
State Funding (DDR) (100 %) $60,000
FY 12/13
State Funding (DDR) (80 %) $6,121
Local Funding (LF) (20 %) $1,531
Total $67,652
Project years may be advanced or deferred subject to Legislative appropriation or availability of
funds.
State funds programmed on this project must be expended and an invoice for their
reimbursement to the agency submitted to the Department by the following date(s):
FY 10 /11 funds by May 1, 2016
FY 12/13 funds by May 1, 2018
Such funds which are not expended and invoiced by the dates indicated shall be forfeited by the
agency. Invoices shall be submitted at a minimum of every 24 months or the project funds are
subject to deletion.
Exhibit B, Page 1 of 1
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
EXHIBIT "C"
AVIATION PROJECT REQUIREMENTS & PROGRAM ASSURANCES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority, 2005
Mainsail Drive, Suite 1, Naples, Florida 34114 dated and referenced by
the above Financial Project Number.
A. General
1. The assurances herein shall form an integral part of the Joint Participation Agreement
(Agreement) between the State of Florida, Department of Transportation (Department) and
the airport sponsor, whether county or municipal government body or special district, such as
an Airport Authority (herein, collectively referred to as "Agency ").
2. These assurances delineate the obligations of the parties to this Agreement to ensure their
commitment and compliance with specific provisions of Exhibit A, "Project Description and
responsibilities" and Exhibit B, "Project Budget ", as well as serving to protect public
investment in public -use airports and the continued viability of the Florida Aviation System.
3. The Agency shall comply with the assurances as specified in this Agreement.
4. The terms and assurances of this Agreement shall remain in full force and effect
throughout the useful life of a facility developed; equipment acquired; or project items
installed within a facility for an airport development or noise compatibility program project,
but shall not exceed 20 years from the effective date of this Agreement.
5. There shall be no limit on the duration on the terms and assurances of this Agreement
regarding Exclusive Rights and Airport Revenue so long as the property is used as a public
airport.
6. There shall be no limit on the duration of the terms and assurances of this Agreement
with respect to real property acquired with funds provided by the State of Florida.
7. Subject to appropriations, the Department shall continue to comply with its financial
commitment to this project under the terms of this Agreement, until such time as the
Department may determine that the Agency has failed to comply with the terms of the
Agreement and /or these assurances.
8. An Agency that has been determined by the Department to have failed to comply with the
terms of the Agreement and/or these assurances shall be notified, in writing, by the
Department, identifying the specifics of the non - compliance and any corrective action by the
Agency to remedy the failure.
9. Failure by the Agency to satisfactorily remedy the non - compliance shall absolve the
Department's continued financial commitment to this project and immediately require the
Agency to repay the Department the full amount of funds expended by the Department on
this project.
Exhibit C, Page 1 of 14
C Il -G 3
Collier County Airort Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
10. Any history of failure to comply with the terms of an Agreement and/or assurances will
jeopardize the Agency's eligibility for further state funding of airport projects by the
Department.
B. Agency Compliance Certification
1. General Certification: The Agency hereby certifies, with respect to this project, it will
comply, within its authority, with all applicable, current laws and rules of the State of Florida
and local government, as well as Department policies, guidelines, and requirements,
including but not limited to the following:
a. Florida Statutes (F.S.)
• Chapter 163, F.S., Local Government Comprehensive Planning and Land
Development
• Chapter 329, F.S., Aircraft: Title; Liens; Registration; Liens
• Chapter 330, F.S., Regulation of Aircraft, Pilots, and Airports
• Chapter 331, F.S., Aviation and Aerospace Facilities and Commerce
• Chapter 332, F.S., Airports and Other Air Navigation Facilities
• Chapter 333, F.S., Airport Zoning
b. Florida Administrative Code (FAC)
• Chapter 9J -5, FAC, Review of Comprehensive Plans and Determination of
Compliance
• Chapter 14 -60, FAC, Airport Licensing, Registration, and Airspace Protection
• Section 62- 256.300(5) FAC, Open Burning, Prohibitions, Public Airports
• Section 62- 701.320(13), FAC, Solid Waste Management, Permitting, Airport
Safety
c. Local Government Requirements
• Airport Zoning Ordinance
• Local Comprehensive Plan
d. Department Requirements
• Eight Steps to Building a New Airport
• Florida Airport Financial Resource Guide
• Florida Aviation Project Handbook
• Guidebook for Airport Master Planning
Exhibit C, Page 2 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515-1-94-01
Contract No.: AQ122
Supplemental Agreement No.: One
• Guidelines for Plan Development
2. Construction Certification: The Agency hereby certifies, with respect to a
construction- related project, that all design plans and specifications will comply with
applicable federal, state, local, and professional standards, as well as Federal Aviation
Administration (FAA) Advisory Circulars (AC's) and FAA issued waivers thereto, including
but not limited to the following:
a. Federal Requirements
• FAA AC 70/7460 -1, Obstruction Marking and Lighting
• FAA AC 150/5300 -13, Airport Design
b. Local Government Requirements
• Local Building Codes
• Local Zoning Codes
c. Department Requirements
• Manual of Uniform Minimum Standards for Design, Construction and
Maintenance for Streets and Highways (Commonly Referred to as the "Florida
Green Book ")
• Manual on Uniform Traffic Control Devices
• Section 14- 60.007, Florida Administrative Code, "Airfield Standards for Licensed
Airports"
• Standard Specifications for Construction of General Aviation Airports
3. Land Acquisition Certification: The Agency hereby certifies, regarding land
acquisition, that it will comply with applicable federal and state policies, regulations, and
laws, including but not limited to the following:
a. Federal Requirements
• Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970
• National Environmental Policy of 1969
• FAA Order 5050.4, National Environmental Policy Act Implementing
Instructions for Airport Projects
• FAA Order 5100.37B, Land Acquisition and Relocation Assistance for Airport
Projects
b. Florida Requirements
• Chapter 73, F.S., Eminent Domain (re: Property Acquired Through
Condemnation)
Exhibit C, Page 3 of 14
C he
Collier County Air �r
Financial Project No.:425515-I-94-Oi--
Contract No.: AQ 122
Supplemental Agreement No.: One
Chapter 74, F.S., Proceedings Supplemental to Eminent Domain (re:
Condemnation)
• Section 286.23, F.S., Public Business: Miscellaneous Provisions
C. Agency Authority
1. Legal Authority: The Agency hereby certifies, with respect to this project Agreement,
that it has the legal authority to enter into this Agreement and commit to this project; that a
resolution, motion, or similar action has been duly adopted or passed as an official act of the
airport sponsor's governing body authorizing this Agreement, including assurances contained
therein, and directing and authorizing the person identified as the official representative of
the governing body to act on its behalf with respect to this Agreement and to provide any
additional information as may be required.
2. Financial Authority: The Agency hereby certifies, with respect to this project
Agreement, that it has sufficient funds available for that portion of the project costs which are
not paid by the U.S. Government or the State of Florida; that it has sufficient funds available
to assure future operation and maintenance of items funded by this project, which it will
control; and that authority has been granted by the airport sponsor governing body to commit
those funds to this project.
D. Agency Responsibilities
The Agency hereby certifies it currently complies with or will comply with the following
responsibilities:
1. Accounting System
a. The Agency shall create and maintain a separate account to document all of the
financial transactions related to the airport as a distinct entity.
b. The accounting records shall be kept by the Agency or its authorized representative in
accordance with Generally Accepted Accounting Principles and in an accounting system
that will facilitate an effective audit in accordance with the Single Audit Act of 1984.
c. The Department has the right to audit and inspect all financial records of the airport
upon reasonable notice.
2. Good Title
a. The Agency holds good title, satisfactory to the Department, to the airport or site
thereof, or gives assurance, satisfactory to the Department, that good title will be
obtained.
b. For noise compatibility program projects undertaken on the airport sponsor's
property, the Agency holds good title, satisfactory to the Department, to that portion of
the property upon which state funds will be expended, or gives assurance, satisfactory to
the Department, that good title will be obtained.
3. Preserving Rights and Powers
Exhibit C, Page 4 of 14
Collie " d6 3
Collier County Airport honty
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
a. The Agency will not take or permit any action which would operate to deprive it of
any of the rights and powers necessary to perform any or all of the terms and assurances
of this Agreement without the written approval of the Department. Further, it will act
promptly to acquire, extinguish, or modify, in a manner acceptable to the Department,
any outstanding rights or claims of right of others which would interfere with such
performance by the Agency.
b. If an arrangement is made for management and operation of the airport by any entity
or person other than the Agency or an employee of the Agency, the Agency will reserve
sufficient rights and authority to ensure that the airport will be operated and maintained in
accordance with the terms and assurances of this Agreement.
4. Hazard Removal and Mitigation
a. For airport hazards located on airport controlled property, the Agency will clear and
protect terminal airspace required for instrument and visual operations at the airport
(including established minimum flight altitudes) by removing, lowering, relocating,
marking, or lighting or otherwise mitigating existing airport hazards and by preventing
the establishment or creation of future airport hazards.
b. For airport hazards not located on airport controlled property, the Agency will work
in conjunction with the governing public authority or private land owner of the property
to clear and protect terminal airspace required for instrument and visual operations at the
airport (including established minimum flight altitudes) by removing, lowering,
relocating, marking, or lighting or otherwise mitigating existing airport hazards and by
preventing the establishment or creation of future airport hazards. The Agency may enter
into an agreement with surrounding property owners or pursue available legal remedies to
remove potential hazards to air navigation.
5. Airport Compatible Land Use
a. The Agency assures that appropriate airport zoning ordinances are in place consistent
with Section 333.03, F.S., "Airport Zoning ", or if not in place, that it will take
appropriate action necessary to ensure local government adoption of an airport zoning
ordinance or interlocal agreement with another local government body having an airport
zoning ordinance, consistent with the provisions of Section 333.03, F.S.
b. The Agency assures that it will disapprove or oppose any attempted alteration or
creation of objects, natural or man -made, dangerous to navigable airspace or that would
adversely affect the current or future levels of airport operations.
c. The Agency assures that it will disapprove or oppose any attempted change in local
land use development regulations that would adversely affect the current or future levels
of airport operations by creation or expansion of airport incompatible land use areas.
6. Consistency with Local Government Plans
a. The Agency assures the project is consistent with the currently existing and planned
future land use development plans approved by the local government having
jurisdictional responsibility for the area surrounding the airport.
Exhibit C, Page 5 of 14
lhie,G3
Collier County Airport Authority
Financial Project No.: 425515-1-94-01
Contract No.: AQ 122
Supplemental Agreement No.: One
b. The Agency assures that it has given fair consideration to the interest of local
communities and has had reasonable consultation with those parties affected by the
project.
c. The Agency will consider and take appropriate actions, if deemed warranted, to adopt
the current, approved Airport Master Plan into the local government comprehensive plan.
7. Consistency with Airport Master Plan and Airport Layout Plan
a. The Agency assures that any project, covered by the terms and assurances of this
Agreement, is consistent with the current, approved Airport Master Plan.
b. The Agency assures that this project, covered by the terms and assurances of this
Agreement, is consistent with the current, approved Airport Layout Plan (ALP), which
shows:
(1) The boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the Agency for airport purposes
and proposed additions thereto;
(2) The location and nature of all existing and proposed airport facilities and
structures (such as runways, taxiways, aprons, terminal buildings, hangars, and
roads), including all proposed extensions and reductions of existing airport facilities;
and
(3) The location of all existing and proposed non - aviation areas on airport property
and of all existing improvements thereon.
c. The Agency assures that it will not make or permit any changes or alterations on the
airport or any of its facilities that are not consistent with the Airport Master Plan and the
Airport Layout Plan, as approved by the Department.
d. Original Airport Master Plans and Airport Layout Plans and each amendment,
revision, or modification thereof, shall be subject to the approval of the Department.
8. Airport Financial Plan
a. The Agency assures that it will develop and maintain a cost - feasible financial plan to
accomplish the projects necessary to achieve the proposed airport improvements
identified in the Airport Master Plan and depicted in the Airport Layout Plan, and any
updates thereto.
(1) The financial plan shall be a part of the Airport Master Plan.
(2) The financial plan shall realistically assess project phasing considering
availability of state and local funding and likelihood of federal funding under the
FAA's priority system.
(3) The financial plan shall not include Department funding for projects which are
inconsistent with the local government comprehensive plan.
b. All project cost estimates contained in the financial plan shall be entered into and kept
current in the Joint Automated Capital Improvement Program (JACIP) online website.
Exhibit C, Page 6 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
9. Airport Revenue
The Agency assures that all revenue generated by the airport will be expended for capital
improvement or operating costs of the airport; the local airport system; or other local
facilities which are owned or operated by the owner or operator of the airport and which
are directly and substantially related to the air transportation of passengers or property, or
for environmental or noise mitigation purposes on or off the airport.
10. Fee and Rental Structure
a. The Agency assures that it will maintain a fee and rental structure for facilities and
services at the airport that will make the airport as self - sustaining as possible under the
circumstances existing at the particular airport.
b. If this Agreement results in a facility that will be leased or otherwise produce
revenue, the Agency assures that the price charged for that facility will be based on the
fair market value.
c. The Agency assures that property or facility leases for aeronautical purposes shall not
exceed a period of 30 years.
11. Public- Private Partnership for Aeronautical Uses
a. If the airport owner or operator and a person or entity that owns an aircraft or an
airport tenant or potential tenant agree that an aircraft hangar or tenant - specific facility,
respectively, is to be constructed on airport property for aircraft storage or tenant use at
the expense of the aircraft owner or tenant, the airport owner or operator may grant to the
aircraft owner or tenant of the facility a lease that is subject to such terms and conditions
on the facility as the airport owner or operator may impose, subject to approval by the
Department.
b. Duration of the terms or conditions in Section D l 1 a shall not exceed a period of 30
years.
12. Economic Nondiscrimination
a. The Agency assures that it will make the airport available as an airport for public use
on reasonable terms without unjust discrimination to all types, kinds and classes of
aeronautical activities, including commercial aeronautical activities offering services to
the public.
(1) The sponsor may establish such reasonable, and not unjustly discriminatory,
conditions to be met by all users of the airport as may be necessary for the safe and
efficient operation of the airport.
(2) The sponsor may prohibit or limit any given type, kind or class of aeronautical
use of the airport if such action is necessary for the safe operation of the airport or
necessary to serve the civil aviation needs of the public.
b. The Agency assures that each airport Fixed -Based Operator (FBO) shall be subject to
the same rates, fees, rentals, and other charges as are uniformly applicable to all other
Exhibit C, Page 7 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.. One
FBOs making the same or similar uses of such airport and utilizing the same or similar
facilities.
13. Air and Water Quality Standards
The Agency assures that in projects involving airport location, major runway extension,
or runway location that the project will be located, designed, constructed, and operated so
as to comply with applicable air and water quality standards.
14. Operations and Maintenance
a. The Agency assures that the airport and all facilities, which are necessary to serve the
aeronautical users of the airport, shall be operated at all times in a safe and serviceable
condition and in accordance with the minimum standards as may be required or
prescribed by applicable federal and state agencies for maintenance and operation, as
well as minimum standards established by the Department for State of Florida licensing
as a public -use airport.
(1) The Agency assures that it will not cause or permit any activity or action thereon
which would interfere with its use for airport purposes.
(2) Except in emergency situations, any proposal to temporarily close the airport for
non - aeronautical purposes must first be approved by the Department.
(3) The Agency assures that it will have arrangements for promptly notifying airmen
of any condition affecting aeronautical use of the airport.
b. Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when adverse weather conditions interfere
with safe airport operations.
15. Federal Funding Eligibility
a. The Agency assures it will take appropriate actions to maintain federal funding
eligibility for the airport and it will avoid any action that renders the airport ineligible for
federal funding.
b. Ineligibility for federal funding of airport projects will render the Agency ineligible
for state funding of airport projects.
16. Project Implementation
a. The Agency assures that it will begin making expenditures or incurring obligations
pertaining to this airport project within one year after the effective date of this
Agreement.
b. The Agency may request a one -year extension of this one -year time period, subject to
approval by the Department District Secretary or designee.
c. Failure of the Agency to make expenditures, incur obligations or receive an approved
extension may allow the Department to terminate this Agreement.
17. Exclusive Rights
Exhibit C, Page 8 of 14
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
The Agency assures that it will not permit any exclusive right for use of the airport by any
person providing, or intending to provide, aeronautical services to the public.
18. Airfield Access
a. The Agency assures that it will not grant or allow general easement or public access
that opens onto or crosses the airport runways, taxiways, flight line, passenger facilities,
or any area used for emergency equipment, fuel, supplies, passengers, mail and freight,
radar, communications, utilities, and landing systems, including but not limited to flight
operations, ground services, emergency services, terminal facilities, maintenance, repair,
or storage, except for those normal airport providers responsible for standard airport daily
services or during special events at the airport open to the public with limited and
controlled access.
b. The Agency assures that it will not grant or allow general easement or public access
to any portion of the airfield from adjacent real property which is not owned, operated, or
otherwise controlled by the Agency without prior Department approval.
19. Retention of Rights and Interests
The agency will not sell, lease, encumber, or otherwise transfer or dispose of any part of
its title or other interests in the real property shown as airport owned or controlled on the
current airport layout plan without prior written approval by the Department. It will not
sell, lease, encumber, terminate, waive, or otherwise transfer or dispose of any part of its
title, rights, or other interest in existing noise easements or avigation easements on any
property, airport or non airport, without prior written approval by the Department. These
assurances shall not limit the Agency's right to lease airport property for airport-
compatible purposes.
20. Consultant, Contractor, Scope, and Costs
a. The Department has the right to disapprove the Agency's employment of consultants,
contractors, and subcontractors for all or any part of this project if the specific
consultants, contractors, or subcontractors have a record of poor project performance
with the Department.
b. Further, the Department maintains the right to disapprove the proposed project scope
and cost of professional services.
21. Planning Projects
If this project involves planning or other aviation studies, the Agency assures that it will:
a. Execute the project per the approved project narrative or with approved
modifications.
b. Furnish the Department with such periodic project and work activity reports as
indicated in the approved scope of services.
c. Make such material available for public review, unless exempt from public
disclosure.
Exhibit C, Page 9 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
(1) Information related to airport security is considered restricted information and is
exempt from public dissemination per Sections 119.071(3) and 331.22 Florida
Statutes.
(2) No material prepared under this Agreement shall be subject to copyright in the
United States or any other country.
d. Grant the Department unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this Agreement.
e. If the project involves developing an Airport Master Plan or an Airport Layout Plan,
and any updates thereto, it will be consistent with provisions of the Florida Aviation
System Plan, will identify reasonable future growth of the airport and the Agency will
comply with the Department airport master planning guidebook, including:
(1) Provide copies, in electronic and editable format, of final project materials to the
Department, including computer -aided drafting (CAD) files of the Airport Layout
Plan.
(2) Develop a cost - feasible financial plan, approved by the Department, to
accomplish the projects described in the Airport Master Plan or depicted in the
Airport Layout Plan, and any updates thereto. The cost - feasible financial plan shall
realistically assess project phasing considering availability of state and local funding
and federal funding under the FAA's priority system.
(3) Enter all projects contained in the cost - feasible plan in the Joint Automated
Capital Improvement Program (JACIP).
f. The Agency understands and agrees that Department approval of this project
Agreement or any planning material developed as part of this Agreement does not
constitute or imply any assurance or commitment on the part of the Department to
approve any pending or future application for state aviation funding.
g. The Agency will submit master planning draft and final deliverables for Department
and, if required, FAA approval prior to submitting any invoices to the Department for
payment.
h. The Department may extend the 5 -day requirement for the approval and inspection of
goods and services to allow for adequate time for review (reference Section 215.422(1),
F.S.).
22. Land Acquisition Projects
If this project involves the purchase of real property, the Agency assures that it will:
a. Laws: Acquire the land in accordance with federal and state laws governing such
action.
b. Administration: Maintain direct control of project administration, including:
(1) Maintain responsibility for all related contract letting and administrative
procedures.
Exhibit C. Page 10 of 14
lco.'G3
Collier County Airport Authority
Financial Project No.: 425515-1-94-01
Contract No.: AQ 122
Supplemental Agreement No.: One
(2) Secure written Department approval to execute each agreement for the purchase
of real property with any third party.
(3) Ensure a qualified, State certified general appraiser provides all necessary
services and documentation.
(4) Furnish the Department with a projected schedule of events and a cash flow
projection within 20 calendar days after completion of the review appraisal.
(5) Establish a project account for the purchase of the land.
(6) Collect and disburse federal, state, and local project funds.
c. Reimbursable Funds: If funding conveyed by this Agreement is reimbursable for
land purchase in accordance with Chapter 332, Florida Statutes, the Agency will comply
with the following requirements:
(1) The Agency shall apply for a FAA Airport Improvement Program grant for the
land purchase within 60 days of executing this Agreement.
(2) If federal funds are received for the land purchase, the Agency shall notify the
Department, in writing, within 14 calendar days of receiving the federal funds and is
responsible for reimbursing the Department within 30 calendar days to achieve
normal project federal, state, and local funding shares per Chapter 332, Florida
Statutes.
(3) If federal funds are not received for the land purchase, the Agency shall reimburse
the Department within 30 calendar days after the reimbursable funds are to achieve
normal project state and local funding shares as described in Chapter 332, Florida
Statutes.
(4) If federal funds are not received for the land purchase and the state share of the
purchase is less than or equal to normal state and local funding shares per Chapter
332, F.S., when reimbursable funds are due, no reimbursement to the Department
shall be required.
d. New Airport: If this project involves the purchase of real property for the
development of a new airport, the Agency assures that it will:
(1) Apply for federal and state funding to construct a paved runway, associated
aircraft parking apron, and connecting taxiway within one year of the date of land
purchase.
(2) Complete an Airport Master Plan within two years of land purchase.
(3) Complete airport construction for basic operation within 10 years of land
purchase.
e. Use of Land: The Agency assures that it shall use the land for aviation purposes in
accordance with the terms and assurances of this Agreement within 10 years of
acquisition.
Exhibit C, Page 11 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
f. Disposal of Land: For disposal of real property purchased in accordance with the
terms and assurances of this Agreement, the Agency assures that it will comply with the
following:
(1) For land purchased for airport development or noise compatibility purposes, the
Agency will, when the land is no longer needed for such purposes, dispose of such
land at fair market value and/or make available to the Department an amount equal to
the state's proportionate share of its fair market value.
(2) Land shall be considered to be needed for airport purposes under this assurance if:
(a) It serves aeronautical purposes, e.g. runway protection zone or as a noise
buffer.
(b) Revenue from uses of such land contributes to airport financial self -
sufficiency.
(3) Disposition of land under Section 22f(1) or (2), above, shall be subject to
retention or reservation of any interest or right therein needed to ensure such land will
only be used for purposes compatible with noise levels related to airport operations.
(4) For disposal of real property purchased with Department funding:
(a) The Agency will reimburse the Department a proportional amount of the
proceeds of the sale of any airport-owned real property.
(b) The proportional amount shall be determined on the basis of the ratio of the
Department financing of the acquisition of the real property multiplied against the
sale amount, and shall be remitted to the Department within ninety (90) days of
closing of sale.
(c) Sale of real property acquired with Department funds shall be at fair market
value as determined by appraisal, and the contract for sale must be approved in
advance by the Department.
(d) If any portion of the proceeds from the sale to the Agency is non -cash
considerations, reimbursement to the Department shall include a proportional
amount based on the value of the non -cash considerations.
23. Construction Projects: The Agency assures that it will:
a. Project Certifications: Certify project compliances, including
(1) Consultant and contractor selection comply with all applicable federal, state and
local laws, rules, regulations, and policies.
(2) All design plans and specifications comply with federal, state, and professional
standards and applicable FAA advisory circulars, as well as the minimum standards
established by the Department for State of Florida licensing as a public -use airport.
(3) Completed construction complies with all applicable local building codes.
(4) Completed construction complies with the project plans and specifications with
certification of that fact by the project Engineer.
Exhibit C, Page 12 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
b. Design Development: For the plans, specifications, construction contract
documents, and any and all other engineering, construction, and contractual documents
produced by the Engineer, which are hereinafter collectively referred to as "plans ", the
Agency will certify that:
(1) The plans shall be developed in accordance with sound engineering and design
principles, and with generally accepted professional standards.
(2) The plans shall be consistent with the intent of the project as defined in Exhibit A
and Exhibit B of this Agreement.
(3) The project Engineer shall perform a review of the certification requirements
listed in Section B2 above and make a determination as to their applicability to this
project.
(4) Development of the plans shall comply with all applicable laws, ordinances,
zoning and permitting requirements, public notice requirements, and other similar
regulations.
c. Inspection and Approval: The Agency assures that:
(1) The Agency will provide and maintain competent technical supervision at the
construction site throughout the project to assure that the work conforms to the plans,
specifications, and schedules approved by the Department for the project.
(2) The Agency assures that it will allow the Department to inspect the work and that
it will provide any cost and progress reporting, as may be required by the Department.
(3) The Agency assures that it will take the appropriate corrective action necessary,
as required by the Department, for work which does not conform to Department
standards.
d. Pavement Preventive Maintenance: The Agency assures that for a project
involving replacement or reconstruction of runway or taxiway pavement it has
implemented an airport pavement maintenance management program and that it will use
such program for the useful life of any pavement constructed, reconstructed, or repaired
with state financial assistance at the airport.
24. Noise Mitigation Projects: The Agency assures that it will:
a. Government Agreements: For all noise compatibility projects that are carried out
by another unit of local government or are on property owned by a unit of local
government other than the Agency, the Agency shall enter into an agreement with that
government body.
(1) The local agreement, satisfactory to the Department, shall obligate the unit of
local government to the same terms and assurances that apply to the Agency.
(2) The Agency assures that it will take steps to enforce the local agreement if there is
substantial non - compliance with the terms of the agreement.
b. Private Agreements: For noise compatibility projects on privately owned property,
Exhibit C, Page 13 of 14
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
(1) The Agency shall enter into an agreement with the owner of that property to
exclude future actions against the airport.
(2) The Agency assures that it will take steps to enforce the agreement if there is
substantial non - compliance with the terms of the agreement.
25. Requests for Reimbursement (Invoice Submittals): In accordance with Section
215.422 Florida Statutes and the requirement of Paragraph 22.00 of this Agreement:
a. Required Submittal Format
The Agency shall submit invoices on forms provided by the Department and prepared
in accordance with instructions given by the Department. Back -up documentation
will include the appropriate items necessary to verify costs incurred and the eligibility
of said costs.
b. Approval of Submittal
Goods or services received under this agreement shall be approved /disapproved by
the Department no later than five (5) working days after receipt, by the District Public
Transportation Office, of a properly prepared and submitted invoice. Should the
invoice be incomplete or incorrect, the Department shall inform the Agency within
five (5) working days of receipt and return the invoice for corrections.
26. Third Party Contracts: The Department must approve third party contracts pursuant to
Paragraph 12.00 except that written approval is hereby granted for:
a. Contracts for materials from a valid state or intergovernmental contract. Such materials
must be included in the Department approved project scope and/or quantities.
b. Contracts, purchase orders, and construction change orders (excluding engineering
consultant services) up to the threshold limits of Category Three. Such contracts must be
for services and /or materials included in the Department approved project scope and/or
quantities. Purchasing Categories and Thresholds are defined in Section 287.017 Florida
Statutes, and in Rule Chapter 60, Florida Administrative Code. The threshold limits are
adjusted periodically for inflation, and it shall be the sole responsibility of the Agency to
ensure that any obligations made in accordance with this section comply with the current
threshold limits. Obligations made in excess of the appropriate limits shall be cause for
Department non - participation.
c. Contracts, purchase orders, and construction change orders that exceed the current JPA
budget, provided they are within the threshold limits of Category Three, as defined in
Section 287.017 Florida Statutes, and in Rule Chapter 60, Florida Administrative Code.
Such contracts must be for services and/or materials included in the Department approved
project scope and/or quantities.
27. Force Account Work: "Force Account Work" by the Agency utilizing their own
forces and equipment must be approved in writing by the Department prior to performance.
Exhibit C, Page 14 of 14
16G3
Coll ier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
EXHIBIT "D"
PROJECT COMPLIANCES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority, 2005
Mainsail Drive, Suite 1, Naples, Florida 34114 dated
and referenced by the above Financial Project Number.
State Agency: Florida Department of Transportation
CSFA Number & Title: 55.004, Aviation Development Grants
Amount: $66,121
COMPLIANCES
ACTIVITIES ALLOWED
Airport Planning
Airport Planning Grants are to study options for airport development and operations. The
Department funds airport master plans, airport layout plans (ALP), noise and environmental
studies, economical impact, services development, and airport promotion. Examples of projects
are:
• Master Plans and Airport Layout Plans (ALP);
• Master Drainage Plans;
• Environmental Assessments (EA);
• Development of Regional Impact (DRI);
• Operations and Emergency Response Plans (ERP);
• Federal Aviation Regulations (FAR) Part 150 noise studies;
• Environmental Impact Studies (EIS);
• Wildlife Hazard Studies;
• Feasibility and Site Selection Studies;
• Business plans;
• Airport management studies and training;
• Air services studies and related promotional materials.
Airport Improvement
These grants are to provide capital facilities and equipment for airports. Examples of projects
are:
Air -side capital improvement projects
Exhibit D, Page 1 of 5
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515-1-94-01
Contract No.: AQ 122
Supplemental Agreement No.: One
• Runways
• Taxiways
• Aprons
• T- hangers
• Fuel farms
• Maintenance Hangers
• Lighting
• Air Traffic Control Towers
• Instrument Approach Aids
• Automatic Weather Observation Stations
Land -side capital improvement projects
• Terminal Buildings
• Parking lots and structures
• Road and other access projects
Presentation projects
• Overlays
• Crack sealing
• Marking
• Painting buildings
• Roofing buildings
• Other approved projects
Safety equipment
• Airfield Rescue and Fire Fighting Vehicle (ARFF)
• Lighted Xs
Safety projects
• Tree clearing
• Land contouring on overrun areas
• Removing, lowering, moving, and marking, lighting hazards
Information technology equipment (used to inventory and plan airport facility needs)
Drainage improvements
Land Acquisition
Exhibit D, Page 2 of 5
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
This grant program protects Florida's citizens from airport noise and protects airport clear zones
and runway approach areas from encroachment. Administrative Costs, appraisals, legal fees,
surveys, closing costs and preliminary engineering fees are eligible costs. In the event the
negotiation for a fair market value is unsuccessful, the court will be petitioned for "an Order of
Taking" under the eminent domain laws of Florida. Examples of projects are:
• Land acquisition (for land in an approved Master Plan or ALP)
• Mitigation land (on or off airport)
• Aviation easements
• Right of way
• Approach clear zones
Airport Economic Development
This grant program is to encourage airport revenue. Examples of projects are:
• Any airport improvement and land purchase that will enhance economic impact
• Building for lease
• Industrial park infrastructure and buildings
• General aviation terminals that will be 100 percent leased out
• Industrial park marketing programs
Aviation Land Acquisition Loan Program
The Department provides interest free loans for 75 percent of the cost of airport land purchases
for both commercial service and general aviation airports.
This is a general description of project types. A detail list of project types approved for these
grant programs can be found in the Aviation Grant Program manual which can be accessed
through the internet at www.dot.state.fl.us /Aviation /Public.htm.
ALLOWABLE COSTS
Entities are prohibited from using grant funds for lobbying the legislature. (Section 216.347,
Florida Statutes). Also, restrictions of expenditures are summarized in the Reference Guide for
State Expenditures of the Department of Financial Services. Other specific requirements for
allowable costs are unique to each state project and are found in the laws, rules, and the
provisions of contracts or grant agreements pertaining to the project. For projects listed in the
Compliance Supplement, these specific requirements are in Part Four.
Audit Objectives
Determine whether expenditures of state financial assistance were for allowable costs.
Exhibit D, Page 3 of 5
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.: AQ122
Supplemental Agreement No.: One
Suggested Audit Procedures
1. Identify the types of costs that are either specifically allowed or prohibited by the laws,
rules, and provisions of contracts or grant agreements pertaining to the project.
2. Select a sample of transactions and perform procedures to verify that the transactions
were for an allowable cost and not for lobbying the legislature or other prohibited uses.
Cash Management
State agencies which are expressly authorized by law to make advances for project startup or
contracted services in total or periodically, shall limit such advances to other governmental
entities and nonprofit entities. The amount to be advanced may not exceed the expected cash
needs of the recipient within the initial 3 months. Thereafter disbursements are to be made only
on a reimbursement basis. The Chief Financial Officer, after consultation with the appropriations
committee, may advance funds beyond a 3 -month requirement if it is determined to be consistent
with the intent of the approved operating budget. Any agreement that provides for advances may
contain a clause that permits the recipient to temporarily invest the proceeds, provided that any
interest income either be returned to the agency or applied against the agency's obligation to the
pay the contract amount. (Section 216181, Florida Statutes) Specific cash management
requirements unique to a state project may be found in the laws, rules, and the provisions of
contracts or grant agreements pertaining to the project. For projects listed in the Compliance
Supplement, these specific requirements are in Part Four.
Audit Objectives
1. Determine that cash management procedures are in accordance with Section 216.181,
Florida Statutes, and other laws, rules, and the provisions of contracts or grant
agreements pertaining to the state project.
2. Determine that interest income, when allowable, is correctly recorded and returned to the
state agency or applied against the contract or grant agreement.
Suggested Audit Procedures
1. Review reimbursement requests and trace to supporting documentation. Ensure that costs
for which reimbursement was requested were paid prior to the date of the reimbursement
request.
2. Determine whether any interest income was owed to the state agency and either remitted
to the agency or applied against amounts owed by the state agency.
Exhibit D, Page 4 of 5
16G3
Collier County
Collier County Airport Authority
Financial Project No.: 425515- 1 -94 -01
Contract No.. AQ122
Supplemental Agreement No.: One
MATCHING
Commercial Service Airports
When no federal funding is available, the Department provides up to 50 percent of the project
costs. When federal funding is available, the Department can provide up to 50 percent of the
non - federal share.
General Aviation Airports
When no federal funding is available, the Department provides up to 80 percent of project costs.
When federal funding is available, the Department can provide up to 80 percent of the non-
federal share.
Economic Development
The Department provides up to 50 percent of airport economic development funds to build on-
airport revenue - producing capital improvements. This program is for local match only.
Airport Loans
The Department provides a 75 percent loan program to fund the Aviation Land Acquisition Loan
Program.
Exhibit D, Page 5 of 5