ES-Procurement Services for Disposal of Property08/28/2018
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property and notification of revenue disbursement.
OBJECTIVE: To promote accountability and provide transparency to the pu blic and gain the
Board’s approval/ratification for the sale, donation, trade -in or disposal of surplus property .
CONSIDERATIONS: In accordance with the County’s CMA 5809 Managing Personal Property and
Consumable Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by
Local Governments, the Procurement Services Division produces a regular Administrative Report of
County surplus, disposal, and revenue disbursement.
Procurement Services is responsible for the redistribution, sale, or disposal of surplus property. Division
Directors are responsible for the accountability of all assigned County property. Procurement Services
maintains an accurate and accountable surplus property management program in accordance with state
guidelines for accountability and to obtain maximum revenue for disposal of the County’s property.
Throughout the fiscal year, divisions determine if asset items are broken or have no useful value, and
those items are recycled or trashed and reported on this report. If surplus items are no longer needed, but
still have value, then they are disposed of in one of the following ways: donation, trade-in or sent to
surplus. Once assets are disposed, these items are reported to the Board. Items sold at auction are also
reported.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: There were on-line sales in the amount of $374 for surplus non -asset equipment.
T he County received $400 in trade-in value for new equipment during this period. The net book value of
disposed items was $7,336.80.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for Board approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To approve the surplus, disposal, and revenue disbursement report as prepared
by the Procurement Services Division.
Prepared by: Cat Bigelow, Procurement Operations Manager, Procurement Services
ATTACHMENT(S)
1. Executive Summary_ back up for OnLine Sales for BCC in absentia 8-28-18 (PDF)
2. Executive Summary_ back up for Disposals BCC in absentia 8-28-18 (PDF)
08/28/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 3.1
Doc ID: 6435
Item Summary: Recommendation to approve the administrative report prepared by the
Procurement Services Division for disposal of property and notification of revenue disbursement.
Meeting Date: 08/28/2018
Prepared by:
Title: Supervisor - Operations – Procurement Services
Name: Catherine Bigelow
08/17/2018 10:45 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
08/17/2018 10:45 AM
Approved By:
Review:
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/17/2018 10:46 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/17/2018 10:58 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/20/2018 11:08 AM
Procurement Services Ted Coyman Additional Reviewer Completed 08/23/2018 9:19 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/23/2018 11:59 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/23/2018 2:22 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/23/2018 2:40 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/23/2018 2:44 PM
Grants Therese Stanley Additional Reviewer Completed 08/23/2018 3:03 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/24/2018 10:00 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2018 8:06 AM
Board of County Commissioners MaryJo Brock Meeting Pending 08/28/2018 9:00 AM