Backup Documents 09/11-12/2012 Item #16C 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP I 6
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Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #1 through #4. complete the checklist_ and forward to Sue Filson (line 95)
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.
(Initial)
Applicable)
2.
September 11, 2012
Agenda Item Number
16C 1
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Emily Pepin, Assistant County
Attorney
County Attorney
(� n
Ol Il -7
5. Ian Mitchell, BCC Executive Manager
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office
/�, >Tq(
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Zamira Del Toro
Phone Number
252 -6279
Contact
(Initial)
Applicable)
Agenda Date Item was
September 11, 2012
Agenda Item Number
16C 1
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
Work Order
Number of Original
1
Attached
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
((matter numbern> /((document number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
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Applicable)
1.
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EP
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executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2.
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N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
EP
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
EP
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
N/A
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time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 09/11/12 and all changes made during the meeting
EP
have been incorporated in the attached document. The County Attorney's Office has reviewed
FM
the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
((matter numbern> /((document number»
16C1
MEMORANDUM
Date: September 24, 2012
To: Zamira Del Toro, Project Manager
Public Utilities Engineering
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08 -5011
Attached for your records is one (1) copy of the agreement referenced above, (Item
#16C1) approved by the Board of County Commissioners
on Tuesday, September 11, 2012.
The Minutes & Record's Department will place the fourth original agreement
in the Board's Official Records.
If you have questions or need further assistance please contact me at 252 -8411
Thank you.
Attachments
WORK ORDER
Agreement for Fixed Term Underground Utilities Contract #08 -5011
Contract Date: March 11, 2008
Fixed Term Contract Expires March 10, 2013
(RFQ #08- 5011 -68)
BCC approval Date: September 11, 2012
This Work Order is for Underground Utility Construction services for work known as:
Project Name: PS 103.03 Rehabilitation
Project No: 70046.4.4.1
16C1
The work is specified in the Proposal Page, dated August 7, 2012, which is attached hereto and made a part of this Work
Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation #08- 5011 -68
dated July 11, 2012, as modified by Addendum 1 thru 2, attached hereto a part of this Work Order # (please
fill out once received) is assigned to. Mitchell & Stark Construction.
Scope of Work: Per Quote Tabulation form attached and the following: Existing valve vault, wet well piping and pumps
shall be removed. The wet well shall be patched and coated. New wet well piping, pumps, guide bars, brackets, floats, etc. are
proposed along with new above ground piping and valves, electrical upgrades are also included. The Contractor is responsible
for all required bypassing and shall provide power to pump station throughout construction.
• Task I - From Item 1 to Item 20 of Quote. Supply and install pumps, control panels, piping in the wet well
and above ground and other necessary materials to complete the work as intended by the plans.
• Task II - Item 21 of Quote. Owner — Directed Work for geological or Corrosion Unforeseen Conditions
Schedule of Work: A limited NTP will be issued to Contractor to purchase materials and obtain permits. Another NTP will
be issued to complete work within 180 days from the date of the Notice to Proceed.
Compensation: In accordance with Section 2 - Statement of Work for Agreement #08 -5011, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; ®Time &
Material (non- guaranteed, owner directed work); ❑Cost Plus Fixed Fee, as provided in the attached proposal.
Task I
Task II
TOTAL COST FOR TASKS I & II
$212,500.00 (Lump Sum)
$ 43,247.25 (Time & Material)
$255,747.25
$ 255,747.25
PREPARED BY: 2a Ywk r7o
Zamira DelToro, Project Manager
Planning & Project Management Department
P �L_
APPROVED BY:
Craig Pajer, P Princip Project Manager
Planni ., ng & P t Management Department
APPROVED BY: 1AX9
Yom Chmelik, P.E., Director
Tanning & Project Management Department
Date
l� l2
Date
� zvl L
ate
RFQ #08- 5011 -68
Page 2
APPROVED 6 '�-
eth Johns
se , Operations Manager
astewater epartment
APPROVED BY: , A�==
e e Messner, Director
Wastewater Department
APPROVED BY: i� \
;'Nicole ParkeL Procurement Sneai►alist
APPROVED BY:
George
Public I
ATTEST:
Dwi 1. Brock X lerk
�w t}ile�
Approved as to Form and
egal Sufficiency:
jAvaLj --R -
199AA
Emily Pep
Assistant County Attorney
Y /T /Z-
Date
(�-; n z-
ate
.R12-,F112-
Date
Date
BOARD OF COUNTY COMMISSIONERS
Collier County, F orida
By: 7
Fred W. Coyle, Chairman
Mitchell & Stark Construction
By:
(Print Name/Tide)
ATTEST: �()
By: dam!
(Print Name /Title)
16C1
DeltoroZamira
From:
YilmazGeorge
Sent:
Saturday, August 25, 2012 3:51 PM
To:
ChmelikTom
Cc:
PajerCraig; DeltoroZamira; ParkerNicole; RodriguezDan
Subject:
Re: WO for executive summary requiring your approval
Tom,
Dan has the signature aut rity if you could not reach me.
AV
Thank you,
George
From: ChmelikTom
Sent: Friday, August 24, 2012 10:52 AM
To: YilmazGeorge
Cc: PajerCraig; DeltoroZamira; ParkerNicole
Subject: WO for executive summary requiring your approval
Sir,
There is a work order in your physical In Box for your signature for Item 16C1 (Pump Station 103.03).
Purchasing will conditionally approve to get the Level 2, but please review the work order concurrent
with reviewing the item. Please return the work order to me, and we will load it into SIRE.
If you would like to delegate your approval, please direct so in writing so it can be filed with the work
order.
Thank you.
Director, Planning and Project Management Department
Collier County Public Utilities Division
Mailing address:
3339 Tamiami Trail East, Suite 303
Naples, Florida 34112
mobile: 239.438.0824
fax: 239.252.6452
ET _iEC _.
�x;7r�t Maa lu t f`s (�M:T'y
M�
16C1
0 cc- 1 -1 I—)'
A y nd.6, -:t -1-eM (% C t
EXECUTIVE SUMMARY
Recommendation to approve a work order under Request for Quotation 08- 5011 -68 in the amount
of $255,747.25 to Mitchell & Stark Construction, for Underground Utility Contracting Services for
the Wastewater Pump Station 103.03 Rehabilitation Project Number 70046.
OBJECTIVE: The public purpose of this project is to meet demand, stay in compliance and serve
customers efficiently for the Wastewater Pump Station 103.03 Rehabilitation Project. The work
consists of structural, mechanical, and electrical improvements to the Pump Station.
CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County
Commissioners (Board) adopted the 2008 Water Master Plan Update that identified the
requirement for rehabilitating lift stations. The proposed scope of work for Project 70046,
"Wastewater Pump Station Technical Support," is consistent with the 2010 Wastewater CIP
Update, page 2 of 4, line 66, as identified in the 2011 User Fee Rate Study.
Wastewater Pump Station 103.03 is located within the right of way of Cypress Way East in the
Palm River Estates area north of Immokalee Road. The primary issuing compelling rehabilitation
of this pump station involves the corrosion of components due to the hydrogen sulfide gases. The
scope of work for this pump station is to remove existing pumps and replace them with more
efficient pumps, remove existing deteriorating pipes, electrical panels and replace them to
accommodate the required upgrades.
The county electronically distributed Request for Quotation (RFQ) 08- 5011 -68, PS 103.03
Rehabilitation on July 11, 2012, to the five vendors under Fixed -Term Underground Utilities
Contract No. 08 -5011. Four of those contractors submitted quotations by the August 7, 2012,
deadline. The quotations are summarized in the table below:
VENDOR SUB- TOTAT. ALLOWANCE TOTAL PRn.TFCT
Mitchell & Stark
$ 212,500.00
$ 43,247.25
$ 255,747.25
Quality Enterprises
$ 259,354.90
$ 43,247.25
$ 302,602.15
Douglas N Higgins
$ 288,520.00
$ 43,247.25
$ 331,767.25
Haskins Inc
$ 293,950.00
$ 43,247.25
$ 337,197.25
Kyle Construction
No Quote Received
No Quote Rec'd
No Quote Received
The engineer's estimate of probable construction cost is $331,562.25. Staff reviewed the
quotations and determined Mitchell & Stark Construction, to be the lowest qualified and
responsive bidder at approximately 22.9 percent below the engineer's total cost estimate. The
quote tabulation and graph is attached (See Attachments 1 and 2). The Purchasing Department
concluded that bidding was competitive and representative of market conditions using the
awarded vendors from Contract No. 08 -5011. The project design professional (Agnoli Barber &
Brundage, Inc.), also recommends award of this work order to Mitchell & Stark Construction per
its attached letter dated August 16, 2012.
ibCl
Mitchell & Stark Construction has a satisfactory performance and warranty record on other
similar utility- related construction projects with Collier County. The bid specifications informed
the bidders there may be unforeseen conditions associated with the project. The total project cost
includes an allowance, in the amount of $43,247.25 for Owner – Directed Work for geological or
Corrosion Unforeseen Conditions that includes but is not limited to, repairs due to structural
deterioration, replacement of defective mechanical equipment and deficient electrical
components. Subject to the Purchasing Policy, staff will negotiate a price for any unforeseen
conditions prior to the start of any additional work.
FISCAL IMPACT: Funding is available in and is consistent with the FY12 Capital Budget
approved by the Board on September 22, 2011. The source of funding is the Wastewater User
Fee Fund 414. Funds are available in Project 70046, Wastewater Pump Station Technical
Support Project.
A limited NTP will be issued to Contractor to purchase materials and obtain permits. Another
NTP will be issued to complete work within 180 days from the date of the Notice to Proceed.
When the project is completed, the operating budget impact is reflected in the table below. The
total capital cost to implement the Pump Station Rehabilitation is $255,747.25. This is a
maintenance project; therefore, operating costs are not expected to change significantly, as
shown below.
Elements
FY 2012
FY 2013
FY 2014 - FY2032
Capital Outlay
$ 255,747.25
$0
$0
Operating Cost Change *
$0
$0
$0
*This reflects the approximate cost savings in the annual operating budget for each fiscal year
over the life of the asset.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex- officio Governing
Board of the Collier County Water -Sewer District, approve a work order for RFQ 08- 5011 -68 in
the amount of $255,747.25, which includes an allowance in the amount of $43,247.25 for
unforeseen conditions, to Mitchell & Stark Construction; and, authorize the Chairman to sign
and execute the work order after approval by the County Attorney's Office.
Prepared By: Zamira Del Toro, Project Manager, Public Utilities Planning and Project
Management Department.
Attachments:
Attachment 1- Quote tabulation
Attachment 2- PPMD Bid Analysis
Attachment 3- Recommendation Letter
Attachment 4- Work Order
wr_
I " ! t ,sib . T, .I,; z.,. llt'Iphq,_4
August 16, 2012
Ms. Zamira DelToro
Project Manager
Collier County Public Utilities
3339 Tamiami Trail East, Suite 303
Naples, EL 34112
Re: Bid Award for the Rehabilitation of LS 103.03
ABB PN 10- 0109 -3
Dear Ms. DelToro:
Agnoli, Barber & Brundage (ABB) has completed its review of the bids provided by
Collier County for the rehabilitation of the above lift station. Competitive bids were
submitted by Haskins, DN Higgins, Quality Enterprises and Mitchell and Stark. The
Mitchell and Stark Construction Company submitted the lowest bid at $255,747.25.
16C1
ABB has worked with Mitchell and Stark on previous utility projects in Collier County
which have been favorable experiences. We recommend that contract be awarded to
Mitchell and Stark for their above bid amount.
Please contact me if you have any questions.
Sincerely,
Steven A. Martin, P.E.
Project Manager
;tN; Imm.:nu'! nid :4 , �;i:n� '.tlU, . , ; . i c : , I 1 t i c ' . t 34 108 ; 2 191 ,7147 1 1 1 FAV 12 39) 2203,
.,..., ,d,h..,. .,..,,
16C1
Date Posted: July 11. 2012
Date Opened: August 7, 2012
Packages Sent: 5
Collier County Pump Station 103.03 Rehabilitation Quote. Received: 4
Quote Tabulation
RFQ 908- 5011-68
Total
HASKTS
Total
DN HI,GINS
Total
OE
Total
M & S
Total
KYLE CON TR+JCTiON
NO QUOTE RECD
$18,000.00
$12,480.00
$32,315,00
$12,000.00
$0.00
$2,200.00
$1,800.00
$287.50
$500.00
$0900
$9,500.00
$29,840.00
$11,500.00
$10.000.00
$0.00
$1,800.00
$900.00
$575.00
$1,000.00
$0.00
$3,500.00
$8,220.00
$5,750.00
$5,000.00
$0,00
$2.200.00
$2.040.00
$575.00
$2,00000
$000
$2,650001
$1,980.00
$60900400
$1,500.00
$0.00
$9.000.00
$79300900
$6,582.60
$30000.00
$0.00
$25,000.00
$340450.00
$32,487.50
$200000.00
$0.00
$6,200.00
$8,000.00
$6,865,50
$10,000.00
$0.00
$7,450400
$10,500.00
$5,347.50
$9,000.00
$0.00
$3500.00
$7,000.00
$1,150.00
$2,500600
$0.00
$50000.00
$2,800.00
$862.50
$6,500900
$0,00
$16,000.00
$14,750.00
$15,502.00
$1,500A0
$0.00
$120P000.001
$97,100.00
$49,800.75
$90,000.00
$0600
$1 200.001
$1,020.00
$690.00
$1,000.00
$0.00
$25,000.00
$15,288.00
$15,755.00
$19,000.00
$0.00
$15,000.00
$2,184.00
$42,908.80
$7,000.00
$0.00
$750.00
$49368.00
$690400
$1,000900
$0.00
$20,000.00
$26,500.00
$22,810251
$10,000.00
$0.00
$43,247.25
$43,247.25
$43,247.25
$43,247.25
$0.00
$337,197.25
$331,767.25
$302,602,15
$255,747.25
$0.00
HM
...... ...............
Bid Results of RFQ 08- 5011 -68 (PS 103.03 Rehabilitation)
$450,000.00
$400,000.00 r ........ ......... .......... ........ .......... ......... ............ ...............................
$350,000.00 -
$300,000.00
$250,000.00
$200,000.00
$150,000.00
$100,000.00
$50,000.00
$O,DO
Eng Est
Mitchell & Stark Quality Enterprises D.N. Higgins Haskins Inc Kyle Construction
KEY
Dashed Green-
AVERAGE BID
Dashed black -
+ / - 1 std dev
of avg bid
iot[ea .e:~.
esn,nate For
hcnzontal
construction
16C1
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COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ #08 -5011 -68
Pump Station 103.03 Rehabilitation
PROPOSALPAGE
DUE DATE: August 7, 2012 at 11:00 a.m.
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Quote Schedule
Ily, WITNESS WHEREOF, WE have hereunto subscribed our names on this �7_ day of
f{t tA1 .,L , 2012 in the County of L o It , 6 /' , in the state of _ f/a, f �{
Firm's Complete Legal Name
2Z
Telephone Number
FAX Number �(.�(
W
Email Address
C> t st, \� r l _S ?":
Address
City
State
Zip
Florida Certificate pf A uthority Document Number (www.sunbiz.org /search /t)tmi)
Signature
Title
Print Name Date
RFQ_ContractDriven_Revi sed Septem ber2oo9
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Foreion Profit Corporation
MITCHELL & STARK CONSTRUCTION CO., INC.
Filing Information
Document Number 845897
FEUEIN Number 350964820
Date Filed 05102/1980
State IN
Status ACTIVE
Principal Address
170 W FIRST STREET
MEDORA IN 47260
Changed 01/26/2009
Mailing Address
P.O. BOX 219
MEDORA IN 47260
Changed 02103/2006
Registered Agent Name & Address
PENNER, BRIAN R
6001 SHIRLEY STREET
NAPLES FL 34109 US
Name Changed: 02/2512000
Address Changed: 02/2512000
Officer /Director Detail
Name & Address
Title C
MITCHELL, RALPH A
665 SPINNAKER DRIVE
MARCO ISLAND FL 34145 /
Title PTD
HARRISON, FRED C
6236 WEST CR 50 NORTH
MEDORA IN 47260
Title VSD
PENNER, BRIAN R
6540 HUNTERS ROAD
NAPLES FL 34109
Title VAS
SCAFIDI, DAVID C
2229 SW 50TH STREET
CAPE CORAL FL 33914
Title VAS
NEAL, LEO D
P.O. BOX 368325
BONITA SPRINGS FL 34136
Title VAS
WESTHAFER, MICHAEL P
4510 PINE ROAD
FORT MYERS FL 33908
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