Backup Documents 09/11-12/2012 Item #16B 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16,94
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
(Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The
completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on
the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is
already complete with the exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the
checklist, and forward to Ian Mitchell (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1. Jeff Klatzkow
County Attorney's Office
Agenda Item Number
16134
2.
Original document has been signed /initialed for legal sufficiency. (All documents to be
3.
Funding Agreement
Number of Original
1
4. Ian Mitchell, Executive Manager
Board of County Commissioners
I Documents Attached
9
5. Trish Morgan
Clerk's Minutes and Records
a�
PRIMARY CONTACT INFORMATION
N
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Contact
Brad Muckel
Phone Number
867 -4121
Agenda Date Item was
9/11/12
Agenda Item Number
16134
Approved by the BCC
Original document has been signed /initialed for legal sufficiency. (All documents to be
Type of Document
Funding Agreement
Number of Original
1
Attached
I
I Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip
WWS Original 9.03.04
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
ariorooriate .
(Initial)
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed by
the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from contracts,
agreements, etc. that have been fully executed by all parties except the BCC Chairman and
Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
Return 1 fully executed copy to: no mail delivery to Immokalee. Call Brad for pick-up.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip
WWS Original 9.03.04
MEMORANDUM
Date: September 24, 2012
To: Bradley Muckel, Project Manager
Immokalee CRA
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Commercial Fagade Improvements Program
Recipient Agreement
Recipient: Paralegal & Notary Multi Services, LLC
Attached, please find one (1) copy of the original documents for this agreement
including the backup referenced above (Agenda Item #16134), approved by the Board of
County Commissioners on Tuesday, September 11, 2012.
The Minutes and Record's Department has held the original documents for the
Official Record of the Board of County Commissioners.
If you have any questions, please call me at 252 -8411.
Thank you
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EXECUTIVE SUMMARY
Recommendation that the Collier County Community Redevelopment Agency (CRA)
approve the application and recipient agreement for the Immokalee CRA Commercial
Facade Improvement Grant Program for reimbursement of $20,000 for facade
improvements to Paralegal & Notary Multi Services, Inc. located at 1007 North 15th Street
(SR 29), Immokalee, Florida 34142.
OBJECTIVE: To approve the attached Commercial Facade Grant Application and Agreement
between the Collier County CRA and Paralegal & Notary Multi Services, Inc. in the amount of
$20,000 for facade improvements to this company's owned commercial property located at 1007
North 15th Street (SR 29), Immokalee Florida 34142.
CONSIDERATIONS: On July 22, 2008, Agenda Item 8G, at Public Hearing, the Board of
County Commissioners approved Ordinance No. 08 -40 amending Ordinance No. 2002 -38 in
order to create a Commercial Facade Improvement Grant Program within the geographical limits
of the Immokalee Community Redevelopment Agency.
The purpose of the Facade Improvement Grant Program is to increase commercial occupancy
rates and property values within the CRA while revitalizing the overall appearance of the
Immokalee Urban Designated Area.
Eligible applicants can receive grant funding up to $20,000 as reimbursement, using a one -half
(' /z) -to -1 match with equal applicant funding for facade improvements to commercial structures.
Paralegal & Notary Multi Services, Inc. has met all the criteria for reimbursement as required by
the application process approved by the CRA Board for facade improvements to their
commercial property located at 1007 North 15th Street (SR 29), Immokalee Florida 34142.
Exhibit A represents the Application submitted for approval and Exhibit B is the Recipient
Agreement. Back up documentation attached to this Executive Summary includes: Applicant
Commitment of Resources Form (Exhibit C), Proof of Ownership (Exhibit D), Property Tax
Payment Verification (Exhibit E), Proof of Property Insurance (Exhibit F), Contractor Bids
(Exhibit G), Conceptual Rendering (Exhibit H), Business Tax Receipt (Exhibit I) and Photos of
Existing Conditions (Exhibit J).
FISCAL IMPACT: Sufficient budget exists within the FY2013 Immokalee CRA Fund (186) to
satisfy this grant application. This facade grant project total is $40,800 and the grant request is
$20,000.
CONSISTENCY WITH GROWTH MANAGEMENT PLAN: The Immokalee Commercial
Facade Grant Program furthers the programs and projects within the budgetary and policy
guidance and directives of the Community Redevelopment Agency and the Board of County
Commissioners in furtherance of Policy 4.2 of the Future Land Use Element of the Growth
Management Plan which reads as follows:
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" * ** *The Immokalee Area Master Plan addresses conservation, future land use, population,
recreation, transportation, housing, and the local economy. Major purposes of the Master Plan
are coordination of land uses and transportation planning, redevelopment or renewal of blighted
areas, and the promotion of economic development."
LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney, is legally
sufficient, and requires majority support for approval. -JAK
ADVISORY BOARD RECOMMENDATION: During the regular January 26, 2009 meeting,
the Immokalee Community Redevelopment Agency Advisory Board approved a motion to allow
the CRA Executive Director to approve applications for the Commercial Facade Grant Program
to be submitted to the CRA Board for final approval, and that upon approval by CRA Executive
Director, the applications will be ratified by the Immokalee Community Redevelopment Agency
Advisory Board.
RECOMMENDATION: Recommend that the Collier County Redevelopment Agency approve
the application and recipient agreement for the Immokalee Community Redevelopment Agency
(CRA) Commercial Facade Improvement Grant Program for reimbursement of $20,000 to
Paralegal & Notary Multi Services, Inc. for improvements to their owned commercial property
located at 1007 North 151h Street (SR 29), Immokalee Florida 34142.
Prepared by:
Bradley Muckel,
Principal Project Manager
Collier County Community Redevelopment Agency (CRA) — Immokalee
Attachments:
Exhibit A - Application
Exhibit B - Recipient Agreement
Exhibit C - Applicant Commitment of Resources Form
Exhibit D - Proof of Ownership
Exhibit E - Property Tax Payment Verification
Exhibit F - Proof of Property Insurance
Exhibit G - Contractor Bids
Exhibit H - Conceptual Rendering
Exhibit I - Business Tax Receipt
Exhibit J - Photo of Existing Conditions
ti
16 B4;
COMMERCIAL FACADE IMPROVEMENT PROGRAM RECIPIENT AGREEMENT
THIS AGREEMENT ENTERED this I I'h day of September, 2012 by and between the
Collier County Community Redevelopment Agency (CRA) (Immokalee) (hereinafter referred to
as "CRA ") and Paralegal & Notary Multi Services, LLC (company) (hereinafter referred to as
"GRANTEE ").
WITNESSETH:
WHEREAS, in Collier County Ordinance No. 2002 -38, as amended July 22, 2008, by
Ordinance 2008 -40, the Board of County Commissioners delegated authority to the CRA to
award and administer CRA programs and awards including contracts with business GRANTEES
within the boundaries of the Immokalee CRA for CRA grants; and
WHEREAS, the CRA Commercial Facade Improvement Program (hereinafter referred to
as the Facade Program) allows for the use of CRA funds, in conjunction with private
investments, for certain improvements to commercial structures located within the boundaries of
the Immokalee CRA; and
WHEREAS, the intent of the Facade Program is to increase commercial occupancy rates
and property values within the CRA while revitalizing the overall appearance of the Immokalee
Area; and
WHEREAS, GRANTEE has applied for a fagade grant in the amount of $20,000 dollars;
and
WHEREAS, the CRA has determined that GRANTEE meets the eligibility requirements
and was approved for a Facade Program award in the amount of $20,000 dollars on 9/11/12,
( "CRA Approval ").
NOW, THEREFORE, in consideration of the mutual covenants contained herein and
other valuable consideration, the parties agree as follows:
1. GRANTEE acknowledges to the CRA that GRANTEE has received a copy of the
Facade Program, that GRANTEE has read the Facade Program Policies and Procedures
document, and that GRANTEE has had ample opportunity to discuss the Facade Program with
GRANTEE'S counsel or advisor. GRANTEE further acknowledges to the CRA that GRANTEE
understands and agrees to abide by all of the terms and conditions of the Facade Program.
GRANTEE agrees to the terms and conditions of the Facade Program attached hereto as Exhibit
A and incorporated herein by reference.
2. GRANTEE is the record owner of property described as:
Folio # 00076600007 (32 46 29 21OFT X 21OFT IN SE COR OF Nl /2 OF NE 1/4 OF SE 1/4)
-1-
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3. GRANTEE has agreed to make certain improvements to the property pursuant to
the Fagade Program application submitted to the CRA dated 8/16/12 attached hereto as Exhibit B
and incorporated herein by reference.
4. CRA has approved an award to GRANTEE in the amount of $20,000 to be
administered pursuant to the terms of this Agreement based on an estimated cost of $41,800.
5. Unless prior disclosure is included in the grant application, no GRANTEE, or any
immediate relative of GRANTEE, shall serve as a contractor or subcontractor for the
construction of the improvements and no GRANTEE or any immediate relative of GRANTEE,
shall receive compensation for labor for the construction of the improvements. An immediate
relative of GRANTEE shall include mother, father, brother, sister, aunt, uncle and cousin or
family member by marriage to include mother -in -law, father -in -law, brother -in -law and sister -in-
law. GRANTEE has verified that all contractors who have provided bids for the approved work
are actively licensed by Collier County and GRANTEE agrees that all labor will be performed
only by the lowest bidding contractor.
6. GRANTEE agrees to obtain all necessary permits and submit any required plans
to the Collier County Community Development and Environmental Services Division. Upon
completion of the work, GRANTEE shall submit a closeout package to the CRA which will
include all applicable (electrical, structural, fire, plumbing, etc.) final inspection verification
from Collier County Building Inspection Division. The CRA, through its staff, shall confirm that
the improvements were constructed pursuant to the terms of this agreement approved by the
CRA and shall create a final report to include digital color photographs of the project before and
after completion.
7. Within forty -five (45) days after confirmation that the improvements were
constructed pursuant to the terms of the approved application, GRANTEE shall be issued a
check in the amount of the award. However, if GRANTEE fails to make the improvements
pursuant to the terms of this agreement, including construction start within 90 days of execution
of the grant agreement and completion within 12 months of the execution of the grant agreement,
the award shall be deemed revoked and GRANTEE shall be entitled to no funding.
8. This Agreement shall be governed and construed pursuant to the laws of the State
of Florida.
9. This Agreement, along with its incorporated attachments, contains the entire
agreement of the parties and their representatives and agents, and incorporates all prior
understandings, whether oral or written. No change, modification or amendment, or any
representation, promise or condition, or any waiver, to this Agreement shall be binding unless in
writing and signed by a duly authorized officer of the party to be charged.
10. This Agreement is personal to GRANTEE, and may not be assigned or transferred
by GRANTEE or to GRANTEE'S respective heirs, personal representatives, successors or
assigns without the prior written consent of the CRA.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
first written above.
(1)
Witnes ignature
(SOZ.,i,f (e-,� f4"�J-
Printed/Type ame
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(2) >
Witness Si ature
Printed/ yped Name
ATTEST: -.
DWIGHT E. CROCK, Clerk
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GRANTEE(s):
By:
(,,j ea n Vh lcv. -&�p r-
Printed/Typed Name, Title and Co any
r
Printed/Typed Name
COLLIER COUNTY COMMUNITY
REDEVELOPMENT AGENCY
By:
Comm' sioner Donna Fiala, Chair
;ned and witnessed AFTER CRA staff has found the application to be complete.
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