Backup Documents 07/24/2012 Item #16E 6ORIGINAL DOCUMENTS CHECKLIST & ROUTIlt &rz 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's 6pnahlre draw a line through routine lines #1 through #4. complete the checklist, and forward to Ian Mitchell (line #5).
Route to Addressee(s)
(List in routing order
Office
Initials
Date
1.
Operations
(Initial)
Applicable)
2.
7/24/12
Agenda Item Number
16 -E -6
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Jeffrey A. Klatzkow, County Attorney
County Attorney
JAK
7/24/12
5. Ian Mitchell, Executive Manager BCC
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office ---bKR
I
(202—
PRIMARY CONTACT INFORMATION
%1
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item )
Name of Primary Staff
Artie Bay or Walter Kopka, EMS
Phone Number
252 -3756
Contact
Operations
(Initial)
Applicable)
Agenda Date Item was
7/24/12
Agenda Item Number
16 -E -6
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
MOU with Lee County for Emergency
Number of Original
two
Attached
Medical Services
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JAK
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's
JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
JAK
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JAK
si nature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
JAK
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 7/24/12 and all changes made during the
JAK
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
16 E6
OFFICE OF THE COUNTY ATTORNEY
MEMORANDUM
TO: Trish Morgan, Manager, Minutes and Records
FROM: Virginia Neet, Legal Assistant
DATE: July 25, 2012
RE: Interlocal Agreement with Lee County for Emergency Medical Services
Approved by BCC — 7/24/12 - Agenda Item 16 -E -6
Since this item must to the before the Lee County Board of County Commissioners, please
contact Walter Kopka or Artie Bay (252 -3756) when the signed and attested documents are
ready.
Thank you.
County... o� Qllier 16 E6
CLERK OF THE CTCt� IT COURT
COLLIER COUNTY OUR HOUSE
Dwight E. Brock 3301 TAMIAMI AIL EAST Clerk of Courts
Clerk of Courts P.O. BOX 43044 � Accountant
NAPLES, FLORIDA' 4101 -344 Auditor
July 31, 2012 L Custodian of County Funds
Lee County Board of County Commissioners
John Manning, Chairman
Box 398 Ft. Myers, Florida 33902 -0398
Re: Interlocal Agreement between Lee County and
Collier County for Emergency Medical Services
Dear Commissioner Manning,
Attached for required signature(s) and date are two original copies of the
Interlocal Agreement referenced above, approved by the Collier County Board of
County Commissioners at a Regular Meeting held on Tuesday, July 24, 2012.
After the agreement(s) have been executed, we request that one original is returned
to the Collier County Minutes and Records Department, that serves as Clerk to the
Board, for the Official Record. I have included a mailing label for easier processing.
Upon the return of one original, the agreement will be recorded and copies will be sent to
Collier County's Emergency Medical Services (Chief) and to Collier County's Bureau of
Emergency Services. If you have any questions, I may be reached at 239 - 252 -8406.
Thank you.
Very truly yours,
DWIGHT E. BROCK, CLERK
Ann Je
Deputy Clerk
Attachment (2)
Phone (239) 252 -2646 Fax (239) 252 -2755
Website: www.colliercierk.com Email: collierclerkC;collierclerk.com
16 E6
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CLERK OF TRNTY ]
Dwight E. Brock COLLIER
Clerk of Courts 3301 TAMIAMI
P.O. BOX 4
July 31, 2012 NAPLES, FLORIDA
Lee County Board of County Commissioners
John Manning, Chairman
Box 398 Ft. Myers, Florida 33902 -0398
16E6
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BUR OUSE
AIL E ST Clerk of Courts
044 Accountant
4101 -3 44 Auditor
Custodian f County Funds
Re: Interlocal Agreement between Lee County and
Collier County for Emergency Medical Services
Dear Commissioner Manning,
Attached for required signature(s) and date are two original copies of the
Interlocal Agreement referenced above, approved by the Collier County Board of
County Commissioners at a Regular Meeting held on Tuesday, July 24, 2012.
After the agreement(s) have been executed, we request that one original is returned
to the Collier County Minutes and Records Department, that serves as Clerk to the
Board, for the Official Record. I have included a mailing label for easier processing.
Upon the return of one original, the agreement will be recorded and copies will be sent to
Collier County's Emergency Medical Services (Chief) and to Collier County's Bureau of
Emergency Services. If you have any questions, I may be reached at 239 - 252 -8406.
Thank you.
Very truly yours,
DWIGHT E. BROCK, CLERK
Ann Je
Deputy Clerk
Attachment (2)
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Phone (239) 252 -2646 Fax (239) 252 -2755
Website: www.colliercierk.com Email: collierclerk @collierclerk.com
16E6
MEMORANDUM
Date: October 11, 2012
To: Artie Bay, Supervisor
EMS Operations
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Recorded Interlocal Agreement between Collier and
Lee Counties for Emergency Medical Services
Attached, for your records, is a certified copy of the agreement referenced above,
(Item #16E6) approved by the Board of County Commissioners on July 24, 2012.
The original will be held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please call me at 252 -8406.
Thank you.
Attachment
16E6
INTERLOCAL AGREEMENT BETWEEN COLLIER COUNTY AND LEE COUNTY
FOR EMERGENCY MEDICAL SERVICES
THIS INTERLOCAL AGREEMENT, hereinafter "Agreement," is made and entered into
this Sept. 25 , 2012, by and between COLLIER COUNTY, a political subdivision of the
State of Florida, 3299 Tamiami Trail East, Naples, Florida 34112, and LEE COUNTY, a political
subdivision and charter county of the State of Florida, 2115 Second Street, Fort Myers, Florida
33901.
WITNESSETH:
WHEREAS, the parties are state licensed Emergency Medical Services (EMS) providers
and believe it is mutually advantageous and in the interest of.the public health, safety and welfare
of its citizens to enter into a mutual aid agreement in instances where medical emergencies occur
and additional equipment and/or manpower is needed to bring the emergency under control or to
aid in the rescue of persons; and
WHEREAS, this mutual aid shall include both ground Advanced Life Support (ALS)
non - transport apparatus, ALS ambulances or ALS helicopters essential for the response to 911
emergencies and emergency inter - facility transports of critically ill or injured victims or persons
with special needs in remote or otherwise inaccessible areas; and
WHEREAS, the parties believe that providing ALS helicopter service to Collier County
will enhance response and transport times for critically ill or injured victims and is mutually
advantageous and in the best interest of the public health, safety and welfare of its respective
citizens; and
WHEREAS, Chapter 163, Florida Statutes, permits governmental units to enter into
interlocal agreements to make the most efficient use of their powers by enabling them to cooperate
with one another on a basis of mutual advantage; and
WHEREAS, the parties desire to enter into an Interlocal Agreement to define their
respective responsibilities and liabilities in the event of a request for mutual aid from one of the
parties hereto.
NOW THEREFORE, in consideration of the mutual terms, conditions and promises
hereafter set forth, Collier County and Lee County agree as follows:
MUTUAL AID REQUESTS
I. In the event that a medical emergency occurs or exists within the territorial boundaries of
Collier County or Lee County and a party to this Agreement requests additional equipment and/or
manpower to be provided by the other party to this Agreement in order to bring the medical
emergency under control, or to aid in the treatment or rescue of any person, the following
provisions shall apply.
C10d
9 -25 -12
INSTR 4748938 OR 4843 PG 2550
RECORDED 10/8/2012 2.28 PM PAGES 5
DWIGHT E. BROCK, CLERK OF THE CIRCUIT COURT
COLLIER COUNTY FLORIDA
REC $44.00 Page 1 of 5
16E6
a. The Chief of Lee County EMS and the Chief of Collier County Fire /EMS, or their
designees, shall determine among themselves the operational procedures to be
employed by their respective agencies in the implementation of a mutual aid response
and shall instruct their respective Emergency 911 Dispatch Operators on the
operational procedures for the routing of mutual aid responses to the requesting party.
b. All requests for Mutual Aid pursuant to this Agreement shall include a statement of the
amount and type of equipment needed and/or the number of personnel needed and shall
specify the location and type of condition or situation to which the equipment and
personnel shall be dispatched. The decision as to the amount and type of equipment and
the number of personnel actually sent shall rest in the sole discretion of the responding
agency.
c. Each party shall, if possible, respond to a request for mutual aid with the appropriate
manpower and equipment, regardless of whether the site of the medical emergency lies
outside the territorial borders of that party's jurisdiction, subject to weather conditions,
mission commitment, crew availability and maintenance requirements.
II. In addition to the above, the following provisions shall apply to mutual aid requests:
a. The terms "requesting party" or "requesting agency" as used in this Agreement shall
mean the party requesting mutual aid in accordance with the terms of this Agreement,
or the party within whose jurisdiction a medical emergency occurs. The terms
"responding party" or "responding agency" shall mean the party or agency responding
to a request for mutual aid located in the other party's jurisdiction in accordance with
the terms of this Agreement.
b. The responding agency shall report to the person from the requesting agency, if any,
who is in charge at the location to which the equipment and/or personnel are
dispatched. Personnel of the responding agency shall obey any lawful order given by
the person from the requesting agency that is in charge. The personnel and/or
equipment of the responding agency shall be released by the requesting agency when
the services of the responding agency are no longer required or when the personnel
and/or equipment of the responding agency is needed in its own jurisdiction.
c. If the responding agency is unable to provide mutual aid to the requesting agency due
to an emergency or other extenuating circumstance, then it shall not be deemed to be a
violation of this Agreement. The determination of what constitutes an emergency or
extenuating circumstance shall be determined solely by the Chief of the responding
agency or his/her designee. If the responding agency is unable to render mutual aid, it
shall promptly notify the requesting agency that it will be unable to aid in or respond to
the requesting agency's emergency.
d. A responding agency under this Agreement shall bear the cost of any loss or damage to
its own equipment and shall be solely responsible for any expenses incurred in the
operation and maintenance of its equipment. The terms of this paragraph shall not be
construed to prevent a responding agency from recovering those costs permissible
under the law from any third party.
Page 2 of 5
16E6
e. Each party shall be solely responsible for the compensation of its own employees at all
times during this Agreement, including any amounts paid or due for compensation for
personal injury or death which occurs while said employees are rendering aid pursuant
to this Agreement.
f. Each agency will charge the patient serviced by said agency directly for any treatment
or transport provided to the patient under the terms of this Agreement.
g. Neither party nor its employees shall have a claim against the other party arising from
any aid provided pursuant to this Agreement. The parties agree that in the event of
any litigation arising out of any alleged breach or non - performance of this Agreement,
the venue for such litigation shall be in the county where the cause of said litigation
arose.
h. Collier County and Lee County EMS representatives agree to establish mutually
acceptable guidelines to conduct quality improvement review of clinical and
operational procedures on calls where both agency personnel interact and further agree
to share training procedures for their respective employees to assure dispatching
procedures are followed and to provide for the safety of any employees working at or
around their respective helicopter(s). Collier County agrees to use only trained
personnel as landing zone controllers or when operating in or around the helicopter or
landing zone.
i. In the event either party hereunder desires or is required to provide any notice to the
other party, the party desiring or required to provide such notice shall provide it in
writing, send it by certified mail, return receipt requested, postage prepaid, to the other
party at the address listed below:
If to Collier County: Emergency Management Director
8075 Lely Cultural Pkwy Ste 445
Naples, Fl 34113
With a copy to: EMS Chief
Emergency Medical Services
8075 Lely Cultural Pkwy Ste 267
Naples, Fl 34113
If to Lee County: Lee County Public Safety Director
P. O. Box 398
Fort Myers, FL 33902 -0398
With a copy to: EMS Chief
Lee County Emergency Medical Services
P.O. Box 398
Fort Myers, FL 33902 -0398
Page 3 of 5
16E6
Collier County and Lee County, as political subdivisions defined in Section 768.28,
Florida Statutes, each agree to be fully responsible to the limits set forth in such statute
for their own respective negligent acts or omissions, and agree to be liable to the
statutory limits for any damages proximately caused by said acts or omissions.
Nothing contained in this section shall be construed to be a waiver by either Collier
County or Lee County of any protections under sovereign immunity, Section 768.28,
Florida Statutes, or any other similar provision of law. Nothing contained herein shall
be construed to be a consent by either Collier County or Lee County to be sued by third
parties in any matter arising out of this or any other agreement.
k. This Agreement incorporates and includes all prior negotiations, correspondence,
agreements or understandings between the parties, and the parties agree that there are
no commitments, agreements or understandings concerning the subject matter of this
Agreement that are not contained in this document.
I. No modification, amendment or alteration in the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same
formality and of equal dignity herewith.
m. In the event any provision of this Agreement shall be held invalid and unenforceable,
the remaining provisions shall be valid and binding upon the parties. One or more
waivers by either party of any breach of any provision, term, condition or covenant
shall not be construed as a waiver of a subsequent breach by the other party.
n. The term of this Agreement shall begin after the last party has approved and signed this
Agreement and it has been filed with the Clerk of the Circuit Court of each party's
respective counties and shall automatically renew every year. This Agreement may be
terminated, without cause and without penalty, by either party upon thirty (30) days'
written notice to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
B `if '-"�"��'') r
Y�
FRED W. COYLE, CHAIIWAN
Page 4 of 5
ATTEST_• ..
4
,AR.I, QIZEEN, CLERK
Deputy Clerk
Nj ppiq i as to form:
d'i
lice of the County A orney
County Attorney
16E6
BOARD OF COUNTY COMMISSIONERS
OF LEE COUNTY, FLORIDA
am
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