Backup Documents 06/26/2012 Item #16D 316U 3
MEMORANDUM
Date: July 3, 2012
To: Rhonda Cummings, Contract Specialist
Purchasing Department
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
CC: Colleen M. Greene, Assistant County Attorney
County Attorney's Office
Re: Contract #07 -4131 "Gordon River Greenway Park"
Contractor: Kimley -Horn & Associates, Inc.
Attached is one (1) copy of the original contract of the document referenced
above (Agenda Item #16D3) approved by the Board of County Commissioners
Tuesday, June 26, 2012.
The original was kept in the Minutes and Records Department as part of the
Board's Official Record.
If you have any questions, please contact me at 252 -7240.
Thank you
r r
160 , 3 1 OF FHE
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Purchasing Department(;i;�1 j�, ,wTT�R�}
3327 Tamiami Trail East
Naples, Florida 3411?9 I�,�,f 28
Telephone: (239) 252 - 8941` ' PI'' G 4
Email: RhondaCummings @colliergov.net
www.colliergov.net
ITEM NO.: �J,- C�\� DATE RECEIVED:
FILE NO.: (D� — F—Cf'n
ROUTED TO:
DO NOT WRITE ABOVE THIS LINE
Request for Legal Services
C,fIM- C
Date: June 27, 2012
To: Colleen M. Greene" �� Z
Assistant County Attorney
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist, Purchasing Dept.
Re: Change Order #6 to Contract 07 -4131 "Gordon River Greenway Park"
Contractor: Kimley -Horn & Associates, Inc.
BACKGROUND OF REQUEST:
This change order was approved by the BCC on June 26, 2012 agenda item 16.D.3.
ACTION REQUESTED:
Change order review and approval.
OTHER COMMENTS:
I3 �3
Please forward to BCC for signature after approval. If there are any questions concerning the
document, please contact me at the telephone number or email address above. Purchasing would
appreciate notification when the documents exit your office. P "g rt(3f p- @ (o:bary,
C: Barry Williams, Parks and Rec.
G/ Acquisitionsl TechFormsandLetters /MemotoRequestLegalServices
Revised: 4/16//10
16D 3
Contract Extension Request
Date: May 30, 2012
Contract 07 -4131: Design Services for Gordon River Greenway Park, Project A and Conservation Collier
Preserve, Project B
Current Contract Expiration Date: June 30, 2012
Requested Extension to: October 31, 2012
Justification:
Reevaluation of Access Road: In April 2012, significant public concern was raised regarding the access
road being designed by the Naples Zoo to provide the northern access to the Gordon River Greenway
Park West Node. As a result of this concern, several alternative designs for the access road were
developed, some of which would significantly impact the Park project and require a redesign of the
West Node parking area. A decision to select the preferred alternative for the access road will not be
made prior to June 26, 2012. Sufficient time will be needed to respond to the access road revisions and
to provide re- design of the park node as needed based on the selected alternative.
Conservation Easement Coordination and Permitting: Development of a Conservation Easement
document is required. This document must be coordinated between and acceptable to the South
Florida Water Management District ( SFWMD), the US Army Corps of Engineers (COE), and Collier
County. After initial submittal of a draft Conservation Easement to the SFWMD in February 2012, the
SFWMD requested a waiver of their review and response time requirement in order to adequately
address the conservation easement document. This requested was granted by the County. In May
2012, the SFWMD requested and was granted another two week extension for preparation of the
Environmental Resource Permit, including the conservation easement documents. Permit issuance is
expected by June 13. Final submittal and approval of the SDP application for the Park project is
dependent on receiving the SFWMD and COE permits. Given the current schedule for issuance of these
permits, the SDP process will extend past the current contract expiration date.
As a result of these issues, a contract extension until October 31, 2012 is requested.
Cofer County
Administrabw Servioes Division
Purchasing
X Contract Change Request
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #:
Change #: 6
PO/Work Order #:
Project Name:
07 -4131
$ 1,240,041.00
4500098650
Gordon River Greenway Park
Project #: 80065
Project Manager:
Department:
Contractor /Firm Name:
Dollar Amount of this Change
Tony Ruberto
Parks and recreation
Kimle -Horn & Associates, Inc.
Original Contract/Work Order Amount
$ 1,240,041.00
12/11/07; 10G
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 1,240,041.00
10/25/11;16D14
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 1,201,475.00
submitting for approval_ (this box must be initialed by Project Manager)
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$0.00
-3.11%
Total Change from Original Amount
Revised Contract/Work Order Total
$1,201,475.00
-3.11%
Change from Current BCC Approved Amount
Cumulative Changes
($38,566.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date:
Last approved completion date:
Revised completion date (includes this
March 6, 2008
June 30, 2012
change): October 31, 2012
Number of days added : 123
Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval_ (this box must be initialed by Project Manager)
❑ Add new tasks ❑ Change tasks ❑ Add new tasks ❑ Change task (s)
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional
days added: The ACOE and SFWMD in coordination with Florida Community Trust (FCT) has been delayed in issuing the
permits. The Conservation Easement to SFWMD was revised. Final SDP permit should be issued by Mid to
late July 2012.
2. Provide detailed rationale for the requested change: Consultant cannot resubmit for SDP until ACOE and SFWMD
permits are issued by mid June 2012.
3. Provide explanation why change was not anticipated in original scope of work: ACOE / SFWMD has taking
additional time to process the permits in conjunction with FCT and Conservation Easement to SFWMD. The unscertainty
of the fish pond design at the Zoo entrance will not be resolved until the June 26, 2012 BCC meeting..
4. Describe the impact if this change is not processed: Final work cannot be completed by consultant and finalize the
permits.
Type of Change / Modification
❑ 1. Planned / Elective
❑ 2. Unforeseen conditions /circumstance
I ❑ 3. Quantity or price adjustment
❑ 4. Correction of errors
❑ 5. Value added 10
6. Schedule adjustment
Change Requested By
El Contractor /Consultant
-NED—esign
Owner
❑ Using Department
Professional
Regulatory Agency
❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change / Modification: Yes ❑ No
Approved by:
Date:
Name and Title:
Reviewed by: j
Date: C�
Procurement trat gist's Name:
Revised: 5/16112
1
CHANGE ORDER TO CONTRACT # 07 -4131
Alan Maio
Kimley- Horn & Associates, Inc.
2601 Cattlemen Road, Suite 500
Sarasota, FL 34232
Project: Gordon River Greenway Park
16D 3
Parks & Recreation
15000 Livingston Road
Naples, FL 34109
Tel. (239)252 -4000
Fax: (239)514 -3646
Project # 80065
Contract No. 074131 PO Number - 4500098650
Change Order No. 06 June 1, 2012
Change Order Description:
This change order is to have the Consultant, Kimley -Hom & Associates, inc. extend the time
to complete the project. The ACOE /SFWMD in coordination with (FCT) Florida Community
Trust required additional time from the agencies. SFWMD required clarification for the
Conservation Easement that will be supplied by Kimley -Horn.
Original agreement amount ............................... ............................... $1,240,041.00
Sum of Previous Changes ..................... ..............................$ (38,566.00)
This Change Order No. 06 Amount .................. ............................... $ 00.00
Revised Agreement Amount .............................. ............................... $ 1,201,475.00
Original contract time in calendar days ........... ............................... 730 days
Adjusted number of calendar days due to previous change orders ............ 871 days
This change order adjusted time is .................... ............................... 123 days
Revised Contract Time in working days ............. ............................... 1,724 days
Original Notice to Proceed date ........................ ............................... March 6, 2008
Completion date based on original contract time .............................. March 6, 2010
Revised completion date due to change order( s) ... ............................... October 31, 2012
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared byl� Date: A/t ?.-
Tony Ru , Senior Project Manager
Parks and-Recreation Department
Accepted by: ,y ' .._ . _ Fr Date: �-
Alan Maio �.
Kimley -Horn & Associates, Inc
160 3
Change Order No.
Page 2
Approved by: d'(/� Date: e4 12,
Barry Williams, Director
Parks and Recreation Department
Approved by: 2Lk ' 6W Date: 06 l b b �� Z
Steve Carrell,
Interim Public Service Administrator
Dam ..► 2� 2
ATTEST
-Dwight E \U , Clerk
BY:
Agpprtove ASµ To Fo
and Legal Sufficiency:
Print Name:
Assistant
a/ M - &ems
County Attorney
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY FLORIDA
By:��,% j
Fred W. Coyle, Chairman