Backup Documents 06/26/2012 Item #16F 416F 41
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
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ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines 41 through #4, complete the checklist, and forward to Sue Filson (line 45).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
appropriate
(Initial)
Applicable)
2.
July 26, 2012
Agenda Item Number
161`4
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Scott R. Teach, Deputy County Attorney
County Attorney's Office
Number of Original
D
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office
h Ibl_s%(2
PRIMARY CONTACT INFORMATION
3, pm
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Artie Bay
Phone Number
252 -3740
Contact
appropriate
(Initial)
Applicable)
Agenda Date Item was
July 26, 2012
Agenda Item Number
161`4
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Interlocal Agreement
Number of Original
Z,
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board'
l
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Count Attorne 's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16F 49
MEMORANDUM
Date: July 11, 2012
To: Artie Bay, Supervisor
EMS Operations
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Cc: Nancy Paton, Deputy City Clerk
City Clerk — City of Marco Island
Re: Interlocal Agreement for Fire and Rescue Services
City of Marco Island
Attached please find one (1) certified copy of the recorded agreement referenced
above (Agenda Item #16F4), approved by the Collier County Board of County
Commissioners on Tuesday, June 26, 2012.
The Minutes and Records Department has retained the Original document to be
kept as part of the Board's Official Records.
If you have any questions, please call me at 252 -7240.
Thank you
16F
MEMORANDUM
Date:
July 11, 2012
To:
Nancy Paton, Deputy City Clerk
City Clerk — City of Marco Island
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Cc:
Artie Bay, Supervisor
EMS Operations
Re:
Interlocal Agreement for Fire and Rescue Services
City of Marco Island
Attached please find one (1) certified copy of the recorded agreement referenced
above (Agenda Item #16F4), approved by the Collier County Board of County
Commissioners on Tuesday, June 26, 2012.
The Minutes and Records Department has retained the Original document to be
kept as part of the Board's Official Records.
If you have any questions, please call me at 252 -7240.
Thank you
41
16F 40
INTERLOCAL AGREEMENT FOR FIRE AND RESCUE SERVICES
This Agreement, made and entered into this )Leof JtLh e_ , 2012 by and between the Board of
County Commissioners of Collier County, Florida, (hereinafter referred to as the "COUNTY "), and the City
of Marco Island, Florida, (hereinafter referred to as "CITY ").
WHEREAS, it is the desire of the COUNTY to provide fire protection to Goodland in Collier County,
Florida, as more specifically identified in the Service Area map attached hereto as Exhibit "A;" and
WHEREAS, the COUNTY desires to provide said fire protection to a portion of unincorporated Collier
County by agreement with the CITY, and;
WHEREAS, the above referenced portion of the COUNTY shall hereinafter be referred to as the "Service
Area ", as further delineated on the Service Area map attached as Exhibit "A." It shall be within the
following boundaries: The unincorporated area of the COUNTY known as Goodland.
NOW THEREFORE,
In consideration of the mutual covenants contained herein the parties hereby agree as follows:
1. TERM OF AGREEMENT: This Agreement shall commence on October 1, 2011 and will continue
for a period of three (3) years ending on September 30, 2014. Thereafter, this agreement may be
renewed for three (3) additional one (1) year terms under the same covenants, terms and conditions,
unless either party desires to terminate or renegotiate this agreement. In the event either party desires
to terminate or renegotiate this agreement, it shall provide written notice of its intention to the other
party not less than ninety (90) days prior. If the CITY terminates, the CITY will continue such service for a
reasonable period of time to allow the COUNTY to provide alternative fire and rescue protection. The
maximum length of such reasonable period shall be six (6) months after the termination of the Contract
by the CITY. Payment for services during the six (6) month period beyond the expiration date will be
based on the monthly prorated amount of the annual contract period. In the absence of the ninety (90)
day prior written notice of intent to terminate the Agreement by either party, the Contract shall
continue in force until written notice is given, or until the Contract is renegotiated on terms mutually
agreed upon by the parties.
2. TERMS OF PAYMENT: The COUNTY agrees to pay the CITY for the provision of the services
contained within Section 3 "Service Level," in two separate payments during each fiscal year this
agreement is in effect. The County will remit the first payment during the month of April, prior to April
30th, and the second payment during the month of September, prior to the close of the fiscal year on
September 30th. The payment amount shall be that sum collected annually from the adopted millage
rate for the Goodland Fire District, as set by the Collier County Board of County Commissioners, minus
any administrative fees, and net of costs required to be paid to the property appraiser, tax collector as
well as any other associated fees and cost. The millage rate set by the Board of County Commissioners
each year is subject to the ordained millage cap for the District.
Each year of the Agreement, COUNTY will notify the CITY of the adopted annual millage rate in July;
with notice of the adopted annual millage rate in a form consistent with Exhibit "B" which states the
FY12 adopted millage rate.
INSTR 4713774 OR 4813 PG 2219
RECORDED 7/5/2012 11:13 AM PAGES 5 Page 1 of 5
DWIGHT E. BROCK, CLERK OF THE CIRCUIT COURT Interlocal Fire /Rescue City of Marco
COLLIER COUNTY FLORIDA
REC $44.00
16F 41
3. SERVICE LEVEL: The CITY agrees to provide fire protection and rescue services to the service
area by the City of Marco Island Fire /Rescue Department and equipment available at the time of any
emergency call. All decisions on manpower and equipment will be made by the Marco Island Fire Chief,
or in his absence, by one of his assistants. The City of Marco Island Fire /Rescue Department shall
perform the services with modem firefighting practices and consistent with the services generally being
provided to the City of Marco Island. Fire protection and rescue services provided by the CITY will
include all emergency and non - emergency services normally performed by the Fire Department,
including all those services required by law. This Agreement does not alter the Mutual Aid Agreement
between the CITY and COUNTY.
4. COMMAND AT FIRE SCENE: The Marco Island Fire Chief, or in his absence, one of his assistants,
shall assume control and responsibility of all fire or other applicable emergencies in the Service Area
where the CITY has responded.
5. EQUIPMENT AND PERSONNEL: The CITY shall maintain equipment and personnel necessary to
provide adequate fire protection and rescue services to the service area. The CITY shall be responsible
for properly training all of said personnel.
6. RECORDS: The CITY agrees to maintain records on all responses and provide statistics as
necessary.
7. BREACH OF CONTRACT: Non - compliance with any provision of this Agreement by either party
shall constitute a material breach. The breaching party shall have seven (7) days after receipt of written
notice of any breach to correct that breach, or if corrections cannot be made within the seven (7) day
period, a reasonable agreed upon time shall be given to correct the breach. In the event the breach
cannot be cured within such time periods, the non - breaching party may declare the contract
terminated, and shall so notify the other party in writing. In such event, an adjustment in the contract
payment shall be made based upon a monthly - prorated amount of the annual contract payment.
8. CONSENT OF THE PARTIES: The CITY hereby agrees not to enter into a contract for fire
protection and rescue services with any individuals or organizations within the service area of Collier
County without the written consent of the COUNTY.
9. INDEMNITY AND INSURANCE:
A. INDEMNIFICATION. While operating under the terms of this Agreement, each Party
shall bear liability as provided by applicable law and the terms of this Agreement. Each Party shall be
liable for its own actions and negligence and, to the extent permitted by law, each Party shall indemnify,
defend and hold harmless the other Party against any actions, claims or damages arising out of their
negligence in connection with the performance of the Agreement. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Fla. Stat.,
nor shall the same be construed to constitute agreement by either Party to indemnify the other Party
for such other Party's negligent, willful or intentional acts or omissions.
B. LIABILITY INSURANCE. The CITY covenants to keep in force during the period of this
agreement adequate public liability insurance and property damage insurance.
Page 2 of 5
Interlocal Fire /Rescue City of Marco
16F k
10. NON - APPROPRIATIONS CLAUSE: If for any reason the CITY or COUNTY's governing body
does not approve the funds to implement this contract in any given fiscal year, the contract shall be null
and void.
11. NOTICES: Any notices permitted or required by this Agreement shall be in writing and
submitted by certified mail, return receipt requested, to one of the following addresses, as appropriate
a) Notices from the CITY to the COUNTY shall be sent to: Leo E. Ochs, Jr., County Manager,
3299 E. Tamiami Trail, Building F, Suite 202 Naples, Florida 34112.
b) Notices from the COUNTY to the CITY shall be sent to: Dr. James Riviere, City Manager,
City Hall, 50 Bald Eagle Drive, Marco Island, Florida 34145.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives, have
executed this Interlocal Agreement for Fire and Rescue Services.
The City of
�J h De uty C' y Clerk
Approved as to form and legal
Sufficien y for t�h%e City of Marco Island
City Attorney
vMti h
Board of County Commissioners
Collier County, Florida
By:
t= e C>k
Fred W. Coyle, Chairmad
Attest:
Night E. Brock, Clerk of Court
;Dep ty lerk
ii � �lrit=fr'rrii
Approved_as to form" aad" hea "I 1
sufficiehcv for
By:
unty Atforney
Page 3 of 5
Interlocal Fire /Rescue City of Marco
16F 4,1
Exhibit A _
S �
P-*' b'/: Sill H-3- Wednesday Ju:y 20. 2005 10.' ?:28 AM
Title: 6oaalantlMapaip .ip9:'Virtual7ownHall PaSC of
Page 4 of 4
Page 4 of 5
Interlocal Fire /Rescue City of Marco
16F 4
co ler county
Exhibit `B"
The FY 2012 adopted millage rate for the Goodland Fire District is $1.2760 per
$1,000 of taxable value. This rate is set by the Collier County Board of County
Commissioners annually subject to the ordained millage cap for this District.
Page 5 of 5
Interlocal Fire /Rescue City of Marco