Backup Documents 05/22/2012 Item #16D 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T4 �j�
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG l'PA'IY D
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ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
A-, , I ;-- a .., ,h —*i.,e r— AI thm wh #4 rmm�lete the checklist and forward to Ian Mitchell (line #6).
exception ut ute � uza„uau S n .a....C, .,.a.. U.—
Route to Addressee(s)
(List in routing order
__ - _ .. -, ____ -- -- -- --
Office
Initials
Date
1. Colleen Green, Assistant County
Attorney
County Attorney
CIYY--7-
Applicable)
2.-
5 -22 -12
Agenda Item Number
16.D.5
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Contract Agreement
Number of Original
1
5. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
Documents Attached
5131 j t
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
ucu..
Name of Primary Staff
Jeanine McPherson
Phone Number
239- 252 -4030
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
5 -22 -12
Agenda Item Number
16.D.5
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Contract Agreement
Number of Original
1
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011
Initial the Yes column or mark "N /A” in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
C 1 l(
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
Is the Chairman's original signature required?
ny
3.
All handwritten strike - throughs and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board.
4.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date, whichever is applicable.
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5.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
cm
si afore and initials are required.
6.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
'ivJ
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
7.
The document was approved by the BCC on (enter date) and all changes
N/A is not
made during the meeting have been incorporated in the attached document. The
an option
County Attorney's Office has reviewed the changes, if applicable.
for line 6.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011
16D5
MEMORANDUM
Date: June 5, 2012
To: Jeanine McPherson, Regional Manager
Parks and Recreation Department
From: Ann Jennejohn, Deputy Clerk
Board Minutes & Records Department
Re: Agreement with the District School Board of Collier County
for the transporting of summer camp program participants
Attached for your records, is a copy of the agreement referenced above, (Item #16D5)
approved by the Board of County Commissioners on May 22, 2012.
The Minutes and Record's Department will hold the original document in the Official
Records of the Board.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
16D5
STUDENT SUMMER TRANSPORTATION AGREEMENT
THIS AGREEMENT made for the 2012 Summer School Recess, by and between the District School Board of
Collier County, Florida ( "the School Board ") and Board of County Commissioners, Collier County, Florida
( "the County ").
WHEREAS, Chapter 1006 of the Florida Statutes authorizes local School Boards to enter into Agreements
with nonprofit corporations and nonprofit civic associations and groups for the transportation of school age children
for activities sponsored by these Organizations, and
WHEREAS, the County is a nonprofit corporation, nonprofit civic association, or governing body of a
municipality, county, or state agency duly authorized to enter into this Agreement and bind the County thereto, and
WHEREAS, the School Board has the right to restrict dates, times and locations.
WHEREAS, the School Board desires to assist the County in providing transportation to school age
children for activities sponsored by the County on the terms and conditions set forth herein, and
WHEREAS, this Agreement contemplates two (2) use options with concomitant reimbursement from the
County to the School Board.
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ( "ESE ") attendants to the County in accordance with the terms of this Agreement. For the
purposes of this Agreement, an "operated mile" is defined as every mile driven for each bus operated in support of
the County's program, whether with passengers or not, and to include necessary trips to and from a School Board
Transportation Department facility. Mileage will be recorded and billed by the School Board and will be paid as
billed by the County. The parties further agree as follows:
1. Option A — Bus and Driver
a. County shall reimburse the School Board for each vehicle with driver at the rate of $24.00
per hour and $2.73 per operated mile for each bus.
b. County will be billed a minimum of two hours plus mileage for each vehicle and driver.
2. Option B — Bus, Driver and ESE Attendant
a. County shall reimburse the School Board at the rate above plus an additional $21.60 per
hour for an attendant.
3. The rates described in paragraph la above are based on conditions current as of March 15, 2012.
In the event that these conditions change, for example, increased fuel or labor costs, the School
Board shall have the right to pass those increased costs on to the County in the form of an increase
in the rates shown in paragraph 1 a above.
4. The County agrees that in the event of a cancellation, the School Board will be given at least 24
hours advance notice. In the event that notice of cancellation issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
1
16D5
5. Payment for services rendered or due shall be billed by the School Board by the 10th of each month
and paid by the County by the 301h of each month. Payment shall be made in compliance with Ch.
218, F1a.Stat., the Local Government Prompt Payment Act.
6. By entering into this Agreement, you agree to indemnify and hold harmless the School Board from
liability resulting from any injury or accident during the process of transportation and its officers,
board members, agents and employees from and against any and all fines, suits, claims, demands,
penalties, liabilities, costs or expenses, losses, settlements, judgments and awards and actions of
whatever kind or nature, attorney's fees and costs are excluded (and costs and fees on appeal), and
damages (including, but not limited to, actual and consequential damages) arising from any
negligent, willful or wrongful misconduct, knowing misrepresentation or breach of the Agreement
by such party, its officers, board members, agents or employees. The foregoing aside, this
paragraph shall not be construed in any way to alter the State's waiver of sovereign immunity or
extend the parties liability beyond the limits established in Section 768.28 Florida Statutes.
7. The County agrees that at all times material to this Agreement, it shall provide liability insurance
coverage in the minimum amounts of $1,000,000 on any claim or judgments and $2,000,000 on all
claims and judgments arising from the same incident occurrence. The County shall present proof
of insurance coverage before approval of this Agreement by the Board.
8. The County agrees that there shall be no fee charged to passengers on the bus.
9. The use of vehicles by the County shall at all times be subject to the laws of the State of Florida,
the provisions of the Florida Administrative Code, and rules adopted by the School Board.
10. The Agreement shall commence on the day and year signed by the agencies, not before June 11,
2012, and remains in effect through August 10, 2012.
11. County shall provide proof of its non -profit status prior to execution of this Agreement.
12. This Agreement represents the entire Agreement between the parties and may not be amended
except by written instrument signed by all parties hereto.
13. All the terms and provision of this Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives, successors and assigns.
2
1605
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year signed by the agencies.
The District School Board of Collier County, Florida
David Ogilvie, Director of Transportation
Date3aii
Tom Conrecode, Executive Director of Support Services
Date wk al ).o ) a
Fishbane, District General Counsel
Signed in the Presence of:
Attested Tc ( )
.�z
ATTEST.,
DWIGH T, E. BROOK, Clark v
Sy,
AttAt. ,
Approved adta fArT -i JO jal sufficiency
_ l `
Colleen Greene,
Assistant County Attorney
Board of County Commissioners, Collier County,
Florida
" W. G.
By: Fred W. Coyle
Title: Chairman Date 5 JVZ 12
LI-A
Title:
Date
Item # 14P-D ;
Agenda
Date
Date
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