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Backup Documents 05/22/2012 Item #16A 8ORIGINAL DOCUMENTS 6 AS OCU NTS CHECKLIST &ROUTING SLI TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and'or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routine lines #1 through #4. complete the checklist. and forward to Sue Filson (line 45) Route to Addressee(s) ( List in routing order) Office Initials Date 1. (Initial) Applicable) 2. May 22, 2012 Agenda Item Number 16A8 3. Chainnan, with the exception of most letters, must be reviewed and signed by the Office of the 4. Scott Teach, Deputy County Attorney County Attorney's Office Number of Original S 2 5. Ian Mitchell, Supervisor Board of County Commissioners Documents Attached 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION ( "rhe primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing infonnation. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Yousi Cardeso Phone Number (239) 252 -5886 Contact (Initial) Applicable) Agenda Date Item was May 22, 2012 Agenda Item Number 16A8 Approved by the BCC Chainnan, with the exception of most letters, must be reviewed and signed by the Office of the Type of Document Grant Award Notification Number of Original 1 Attached I I Documents Attached INSTRUCTIONS & CHECKLIST L Fonns- County Forms/ BCC Forms.% Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 «matter numben> «document numben> Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate. Yes N/A (Not (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the YC Chainnan, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike- through and revisions have been initialed by the County .Attorney's Office and N/A all other part ies except the BCC Chainnan and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or YC the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and YC initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip should be YC provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on March 13, 2012 and all changes made during the YC meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. L Fonns- County Forms/ BCC Forms.% Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 «matter numben> «document numben> 1 '0 MEMORANDUM Date: May 30, 2012 To: Yousi Cardeso, Administrative Assistant Alternative Transportation Modes From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: FY11 /12 FTA Section 5311 Additional Grant Funding Notification for CAT (Project #AOW89) Attached for further processing is an original copy of the document referenced above, (Item #16A8) approved by the Board of County Commissioners May 22, 2012. The Minutes & Record's Department will hold a copy of the notification for the Board's official record. If you have questions or need further assistance please contact me at 252 -8406. Thank you. Attachment Florida Department of Transportation RICK SCOTT 801 North Broadway Avenue ANANTH PRASAD, P.E. GOVERNOR Bartow, Florida 33830 SECRETARY March 30, 2012 Michelle Arnold, Director Alternative Transportation Modes 2885 South Horseshoe Drive Naples, Florida 34104 RE: FISCAL YEAR 2011/2012 FTA SECTION 5311 FUNDING CONTRACT No: AOW89 FM No: 410120- 1 -84 -30 NOTIFICATION OF ADDITIONAL FUNDING Dear Ms. Arnold: Your agency has complied with all of the program requirements necessary to qualify for receipt of an additional allocation of Section 5311 funding. As you may recall, a multi -year Joint Participation Agreements (JPA) for the Section 5311 program was executed on March 10, 2008. The Fiscal Year 2011/2012 additional allocation for Collier County is $17,666.00 in federal funds. I have attached a Multi -Year JPA Notification of Additional Funding form. I have also attached copies of the Department's approved encumbrance forms for this project. The Multi -Year JPA Notification of Additional Funding form has a space for a required signature from an agency representative. The form is then to be returned to this office for further processing. Should you have any questions, please feel free to contact Ms. Julia B. Davis, Transit Projects Coordinator, at (239) 656 -7800 or via e-mail at Julia. DavisCcZdot.state.fl.us. Sincerely, .Aitu� Terry W. Beacham Modal Development Administrator TWB:JBD:sbs Attachments 3 cc: Richard Shine, Transit Programs Administrator, FDOT Jan Parham, Transit Projects Coordinator, and FTA 5311 Program Coordinator, FDOT Julia B. Davis, AICP, Transit Projects Coordinator, FDOT RECETVI www.dot.state.fl.us ,� , 4m.10,0 FY 2011/2012 MULTI -YEAR JOINT PARTICIPATION AGREEMENT NOTIFICATION OF ADDITIONAL FUNDING In accordance with the terms of the Joint Participation Agreement between Collier County Board of County Commissioners (Agency) 2885 South Horseshoe Drive; Naples, Florida 34104 and the Department, Public Transit 5311 Operating Funding (Program or Project Type) identified by project number AOW89 / 410120- 1 -84 -01 (Contract # and/or Project #) the Department has encumbered $ 17,666.00 using project # 410120- 1 -84 -30 (Project # w /new sequence) for use beginning upon the Department's receipt of this agreement signed by the Agency. DEPARTMENT REPRESENTATIVE Terry W. Beacham Name Typed or Printed Signature Date ATTEST . DWIGHT E. WCK, CLF#:UC Item # Agenda We AGENCY REPRESENTATIVE FREb W. CO`! L t:. CEFRI QM14111 Name Typed or Printed Signature �A 22 2atZ Date as to fomd A*d ndfi bwy Cory Attomep Davis, Julia From: The job F1989HLR Sent: Monday, February 27, 2012 3:05 PM To: Davis, Julia Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AOW89 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #AOW89 Contract Type: AH Method of Procurement: G Vendor Name: COLLIER COUNTY B Vendor ID: VF596000558004 Beginning date of this Agmt: 03/10/08 Ending date of this Agmt: 12/31/12 Contract Total /Budgetary Ceiling: ct = $1,398,389.00 Description: 41012018426;41012018426; ORG -CODE *ED *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR AMENDMENT ID *SEQ. . *USER ASSIGNED ID *ENC LINE(6S) /STATUS Action: SUPPLEMENTAL Funds have been: APPROVED 55 012020129 *PT *790004 * 5276.00 *41012018430 *215 *20.509 2012 *55100100 *088774/12 S009 *00 * 12 B *0012/04 ------------------------------------------------------------------------ TOTAL AMOUNT: *$ 5,276.00 * ------------------------------------------------------------------------ FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 02/27/2012 Please provide us your feedback on the Contract Funds Management System. A survey is available at the following link: httD : / /cosharecoint.dot.state.fl uslsites /OGC1 FM /CFM /default.asox under the Surveys tab. Thank you in advance for your time! IM 5511 F 11_ 1Z.. 8„ Aws t i Cs M r Davis, Julia From: The job F1989HLR Sent: Thursday, March 29, 2012 2:52 PM To: Davis, Julia Subject: FUNDS APPROVAL /REVIEWED FOR CONTRACT A0W89 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #AOW89 Contract Type: Method of Procurement: Vendor Name: COLLIER COUNTY B Vendor ID: VF596000558004 Beginning date of this Agmt: 03/10/08 Ending date of this Agmt: 12/31/12 ORG -CODE *EO *OBJECT *A1\10UNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS Action: SUPPLEMENTAL Funds have been: APPROVED 55 012020129 *PT *790004 * 12390.00 *41012018430 *215 *20.509 2012 *55100100 *088774/12 5010 *00 * 12 C '0013/04 ------------------------------------------------------------------------ TOTAL AMOUNT: *$ 12,390.00 * ------------------------------------------------------------------------ FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 03/29/2012 Please provide us your feedback on the Contract Funds Management System. A survey is available at the following link: http:/ /coshar•epoint.dot.state.fl.us/ sites /OOC /FMO /CFt- t /defauIt.aspx under the Surveys tab. Thank you in advance for your time! 1 2 3 I ry 1) -)2 \`C i` o�� Co