Backup Documents 05/08/2012 Item #16F 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING (SLIP 1 6 F 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be
forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines 41 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.
%1R f L. e,,4,j J6 a r P
(Initial)
Applicable)
2.
5/8/12
Agenda Item Number
16F t i-
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Resolution
Number of Original
1
5. Ian Mitchell, Executive Manager
Board of County Commissioners
Documents Attached
f I ioI 2.
6. Minutes and Records
Clerk of Court's Office
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Phone Number
252 -8973
Contact
%1R f L. e,,4,j J6 a r P
(Initial)
Applicable)
Agenda Date Item was
5/8/12
Agenda Item Number
16F t i-
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Resolution
Number of Original
1
Attached
�'��j
Zvl Z
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Yes
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
Yes
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
Yes
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
Yes
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC 5/8/12 and all changes made during the
Yes
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16F 54
MEMORANDUM
Date: May 11, 2012
To: Pat Lehnhard, Executive Secretary
County Manager's Office
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012-75/Budget Amendment
Attached for your records is a copy of the Resolution referenced above,
(Item #16F5) adopted by the Board of County Commissioners on Tuesday,
May 8, 2012.
If you have any questions, please feel free to contact me at 252 -7240.
Thank you.
Attachment
RESOLUTION NO. 12 -7 S 16F 5 1
A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 2011 -12 FISCAL YEAR.
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as 'Board ") at any
time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but are not
limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased receipts for enterprise or
proprietary funds received for a particular purpose may be appropriated and expended for that purpose.
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for future construction and
improvements are appropriated for the purposes for which the reserve was made; and
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2011 -12 by resolution pursuant to Section 129.06,
Florida Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the budget
amendments to the FY 2011 -12. Budget described below are approved and hereby adopted and the FY 2011 -12 Budget is so amended.
BUDGET INCREASE INCREASE INCREASE
AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR
FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION
709 12 -261 (4/24/12 -11 C) $182,110 $182,110
Public Service Grant
Recognize funds from Summer Food Program Grant.
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent
record in his office.
This.' Resolution atlop)ed this 8a' day of May, 2012, after motion, second and majority vote.
ATTEST; BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROC(C,.Cleik ` COLLIER COUNTY, FLORIDA
B By:
r*p • -R�11 , Fred W. Coyle, Chairman
4104 " 0914
Approved asito fo d
Jeffrey A. K1F EM-49,unty Attorney
Item #
Agenda !
Date
Date
Rec'd