Backup Documents 02/28/2012 Item #16F 2ORIGINAL DOCUMENTS CHECKLIST & ROUTING 16 F 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be
forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
excention of the Chairman's signature draw a line through routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
2/28/12
Agenda Item Number
16172
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Resolution to Amend the Budget for the
Number of Original
1
5. Ian Mitchell, Executive Manager
Board of County Commissioners
Documents Attached
°J
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Pat Lehnhard
Phone Number
252 -8973
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
2/28/12
Agenda Item Number
16172
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Resolution to Amend the Budget for the
Number of Original
1
Attached
2011 -12 Fiscal Year
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Yes
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
Yes
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
Yes
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
Yes
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC 5/22/12 and all changes made during the
Yes
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
RESOLUTION NO. 12- 31 16F2
A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 2011 -12 FISCAL YEAR.
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as "Board ") at any time
within a fiscal year may amend a budget for that year, and provides the procedures therefore; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but are not limited
to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased receipts for
enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose.
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for future construction
and improvements are appropriated for the purposes for which the reserve was made; and
Statutes.
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2011 -12 by resolution pursuant to Section 129.06, Florida
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the budget
amendments to the FY 2011 -12 Budget described below are approved and hereby adopted and the FY 2011 -12 Budget is so amended.
BUDGET INCREASE INCREASE INCREASE
AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR
FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION
128 12 -193 (2/14/12- 16A11) $249,823 $249,823 Recognize funds from Section 5303 grant for transit planning.
MPO Grants
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent
record in his office.
This Resolution adopted this 28`h day of February, 2012, after motion, second and majority vote.
ATTEST:, ... ?.� BOARD OF COUNTY COMMISSIONERS
DW- 1GHT I -,Bi?O , Ner1F; COLLIER O TY, FLORIDA
Y 4
ay. By:
iEPUTk C Fred W. Coyle, Chairman
IT
Jeffrey A. Kl jdjCo6nty Attomey