Backup Documents 02/28/2012 Item #16D 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING ® J,
4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T16
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4. complete the checklist_ and forward to Sue Filson (line 45).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.Jennifer B. White
County Attorney
(Initial)
Applicable)
2. Ian Mitchell, £4e4q14se41
.)CC_ -f- eC_ �L*, e_ S zr-
Board of County Commissioners
Agenda Item Number
16D4
3. Minutes and Records
Clerk of Court's Office
4.
Florida Non - Profit Services
Number of Original
1
5.
I
Documents Attached
6.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
February 28, 2012
Agenda Item Number
16D4
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Florida Non - Profit Services
Number of Original
1
Attached
I
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided Ian Mitchell in the BCC office within 24 hours of BCC approval. Some
documents are time sensitive and require forwarding to Tallahassee within a certain time
frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on February 28, 2012 (enter date) and all
SM
changes made during the meeting have been incorporated in the attached document.
IF
The County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
1604
MEMORANDUM
Date: March 7, 2012
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: A Time Extension through December 31, 2012 to the
2010 Home Investment Partnership Program (HOME)
Subrecipient Agreement with Florida Non - Profit Services,
to complete the purchase and renovation of two homes in
Immokalee and for various administrative updates
Attached is a copy of the agreement amendment referenced above (Item #16D4)
approved by the Board of County Commissioners on February 28, 2012.
The Minutes and Records Department has held the original for the Board's
Official Record.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
Amendment No. 1 to Sub - Recipient Agreement 160/1
"Florida Non - Profit Services, Inc.
HOME CHDO Set - Aside"
THIS AMENDMENT, to the November 9, 2010, Agreement is made and entered into this
day of 6&&& 012, by and between the parties to the original Agreement Florida Non -
Profit Housing, Inc., "Flori a Non - Profit Services, Inc." (to be referred to as Developer /Sponsor), and
Collier County, Florida, (to be referred to as "County ") and states as follows:
Statement of Understanding
RE: Agreement # M- 10 -UC -12 -0017 #14.239 "Florida Non - Profit Services, Inc.,
HOME- CHDO Set - Aside"
All references in the original Agreement to "Contract" shall be replaced by "Agreement ". All
references to Developer /Sponsor or Immokalee Housing & Family Services in the Sub - recipient Agreement
shall be constructed to be Florida Non -Profit Services, Inc. In order to continue the services provided for in
the original Agreement document referenced above, the Subrecipient agrees to amend the Agreement
as follows:
Words Seek ThF 3 are deleted; Words Underlined are added
Dollar amounts have original underlines
I. DEFINITIONS
(D) "DEVELOPER/SPONSOR" means Florida Non - Profit Housin Services, Inc.
WITNESSETH:
III. TIME OF PERFORMMNCE
The effective date of this the Agreement between HUD and Collier County shall be July 1, 2010. The
services of the DEVELOPER/SPONSOR shall be undertaken and completed in light of the purposes of
this Agreement. Subrecipients are authorized to incur eligible expenses after that date and prior to
execution of this Agreement subject to HHVS prior written approval. In any event, all services
required hereunder shall be completed by the DEVELOPER/SPONSOR prior to August 31,
January 1, 2013. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Part VIII(F)(e), and Part VIII(H).
M- 10 -UC -12 -0017# 14.239
Florida Non - Profit Services, Inc.
Amendment #1 Page 1 of 6
16 P, It
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
26. Compliance - Compliance with the provisions of Section 3 of the HUD Act of 1968, as
amended, and as implemented by the regulations set forth in 24 CFR 135, and all
applicable rules and orders issued hereunder prior to the execution of this contract, shall
be a condition of the Federal fmancial assistance provided under this contract and
binding upon the Grantee, the Developer /Sponsor and any of the Developer /Sponsor 's
subrecipients and subcontractors. Failure to fulfill these requirements shall subject the
Grantee, the Developer /Sponsor and any of the Developer /Sponsor 's subrecipients and
subcontractors, their successors and assigns, to those sanctions specified by the
Agreement through which Federal assistance is provided. The Developer /Sponsor
certifies and agrees that no contractual or other disability exists that would prevent
compliance with these requirements.
The Developer /Sponsor further agrees to comply with these "Section 3" requirements
and to include the following language in all subcontracts executed under this
Agreement.
"The work to be performed under this Agreement is a project
assisted under a program providing direct Federal financial
assistance from HUD and is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as
amended (12 U.S.C. 1701). Section 3 requires that to the ret? atest
extent feasible opportunities for training and employment be
given to low- and very low- income residents of the project area
and that contracts for work in connection with the project be
awarded to business concerns that provide economic
opportunities for low- and very low- income persons residing in
the metropolitan area in which the project is located."
The Developer /Sponsor further agrees to ensure that opportunities for training and
employment arising in connection with a housing rehabilitation (including reduction
and abatement of lead -based paint hazards) housing construction or other public
construction project are given to low- and very low- income persons residing within the
metropolitan area in which the CDBG - funded project is located; where feasible priority
should be given to low- and very low- income persons within the service area of the
project or the neighborhood in which the project is located and to low- and very low -
income participants in other HUD programs, and award contracts for work undertaken
in connection with a housing rehabilitation (including reduction and abatement of lead -
based paint hazards), housing construction or other public construction project to
business concerns that provide economic opportunities for low- and very low- income
persons residing within the metropolitan area in which the CDBG - funded project is
M- I O -UC -12 -0017# 14.239
Florida Non - Profit Services, Inc.
Amendment #1 Page 2 of 6
1604
located, where feasible, priority_ should be given to business concerns that provide
economic opportunities to low- and very low - income residents within the service area
or the neighborhood in which the project is located, and to low- and very low - income
participants in other HUD programs.
The Developer /Sponsor certifies and agrees that no contractual or other legal incapacity
exists that would prevent compliance with these requirements.
a. Notifications
The Developer /Sponsor agrees to send to each labor organization or
representative of workers with which it has a collective bargaining agreement or
other contract or understanding i_ f any, a notice advising said labor organization
or worker's representative of its commitments under this Section 3 clause and
shall post copies of the notice in conspicuous places available to employees and
applicants for employment or training.
b. Subcontracts
The Developer /Sponsor will include this Section 3 clause in every subcontract
and will take appropriate action pursuant to the subcontract upon a finding that
the subcontractor is in violation of regulations issued by the grantor agency. The
Developer /Sponsor will not subcontract with any entity where it has notice or
knowledge that the latter has been found in violation of regulations under 24
CFR Part 135 and will not let any subcontract unless the entity has first provided
it with a preliminary statement of ability to comply with the requirements of
these regulations.
EXHIBIT "A"
SCOPE OF SERVICES
HOME — CHDO SET -ASIDE
FLORIDA NON - PROFIT H099ING SERVICES, INC. (FNPHS)
A. PROJECT SCOPE:
On April 27`h, 2010, the Board of County Commissioners approved the HUD Action Plan
allocating funding for this initiative. Home Investment Partnerships Program (HOME) funding
will be used for the purchase and rehabilitation of foreclosed homes within Collier County.
In the Action Plan it is stated that the County, as a participating jurisdiction (PJ), must invest
15% or set aside at least 15 percent (15 %) of its total HOME allocation to projects that are
owned, developed or sponsored by Community Housing Development Organizations
(CHDOs), and which result in the development of homeownership or rental units.
M- 10 -UC -12 -0017# 14.239
Florida Non -Profit Services, Inc.
Amendment # 1 Page 3 of 6
B.
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Florida Non - Profit Housing Services, Inc. as a CHDO, will use these funds to acquire and
rehabilitate a minimum of one (1) property within Collier County. Rehabilitation
activities /items may include but not be limited to: repair and/or replacement of the following:
roofs, floors, ceiling, walls, kitchens, bathrooms, structural items, doors, windows, insulation,
HVAC, electrical, plumbing systems, fixtures, appliances, landscaping, irrigation systems,
painting, driveways, pest control, termite treatment, permitting, labor, materials, supplies and
other related items.
The detailed project scope will be contained in the schedule of values of the vendor. The
contract will include details sufficient to document the number, amount and costs associated
with all activities.
Any unexpended funds that may be available after a minimum of one (1) home is purchased,
rehabilitated, and occupied, may be used toward the purchase and rehabilitation of one (1)
additional home. Reimbufsement feF e pur-ehase— o€- a additional home i" a
$65,000.00, and f-ehabilitatien for- the same additiona4 heme %Q! not exeeed .
Reimbursement for the purchase and rehabilitation of the second home will not exceed the
grant balance remaining after reimbursement for the first home is complete
The project activities will meet the U.S. Department and Housing and Urban Development's
national objective to provide decent housing.
BUDGET—
Collier County Department of Housing, Human and Veteran Services is funding ONE
HUNDRED TWELVE THOUSAND TWO HUNDRED and THIRTY DOLLARS
($112,230.00) in HOME funds for the CHDO Set -Aside project scope described above. The
required matching funds of $28,058.00 will be provided by Florida Non - Profit Housing
Services, Inc.
Line Item: HOME Funds Match info
Acquisition and
Rehabilitation Work $112,230.00 $28,058.00
Total HOME Funding $112,230.00
Any modifications to this sub - recipient agreement eentmet shall be in compliance with the
County Purchasing Policy and Administrative Procedures in effect at the time such
modifications are authorized.
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only
and, as such, is not intended to be used as a payment schedule.
Date Start
Date End
Work Plan
11/1/2010
12/2010
Locate first property
12/2010
2/2011
Award rehab contract for first property
M- 10 -UC -12 -0017# 14.239
Florida Non -Profit Services, Inc.
Amendment #I
Page 4 of 6
1604
2/2011
7A2011 1/2012
Complete Rehab of first property
1/2012
3/2012
Locate Second Property
3/2012
4/2012
Award rehab contract for second property
4/2012
8/2012
Complete rehab of second property
will be handled by the subrecipient.
Rehabilitation work
8Q011- 8/2012
8/30/201112/31/2012
Project Close -out
D. PAYMENT SCHEDULE
The following table details the project deliverables and payment schedule.
Deliverable
Payment Schedule
Purchase of property and signed contract
Upon payment request for reimbursement, will
including schedule of values for the
reimburse 75% of allowable expenses
rehabilitation such that the total does not
exceed the grant amount and/or there is
information explaining how the shortfall
will be handled by the subrecipient.
Rehabilitation work
Per submission of periodic invoices and final
will reimburse 75% of allowable expenses.
Receipt of Certificate of Occupancy
Final 10% of the total cost of the purchase and
(C.O.) and occupancy of each home.
rehabilitation of any one home will be released
upon receipt of C.O. inspection and occupancy
of that home. G.O. and eeetipaney ef final unit..
All other terms and conditions of the agreement shall remain in force.
EXHIBIT "C"
ADDITIONAL CDBG GRANT REQUIREMENTS
1. Match Funds are required, and are reflected in Exhibit A for this agreement as 25% is
required per 24CFR92.218. The actual amount for this agreement is reflected in
EXHIBIT "A" part B- Budget.
M -10 -U& 12 -0017# 14.239
Florida Non - Profit Services, Inc.
Amendment #I
Signature Page to Follow
Page 5 of 6
IN WITNESS WHEREOF, the DEVELOPER/SPONSOR and the County, have each,
respectivel by an authorized person or agent, hereunder set their hands and seals on this
day of
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock Clerk Q-f Courts COLLIE C UNTY, FLORIDA
{Jf
By:
By.
FRED W. COYLE, Chairman
Dated
A f j''
tw
Witnesses: I ����'
-1 a /print witness name
t�Scond ttness
Ja 'J
Type /print witness name
Approved as to form and
legal sufficiency:
Jennifer°$. White
Assistant County Attorney
M- 10 -UC -12 -0017# 14.239
Florida Non -Profit Services, Inc.
Amendment #I
FLORIDA
IN
(Signature)
Carl J. ehner, Chairman
(Print Name)
Page 6 of 6
Item #
Agenda
Date
Date
ec'd
eputg C ar