Backup Documents 02/28/2012 Item #16D 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING JIL&03
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion of the Chairman's signature, draw aline through routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.Jennifer B. White
County Attorney
3
3/ 5 /1
2. Ian Mitchell, 8"pefyiseF
Board of County Commissioners
Agenda Item Number
S 1
3. Minutes and Records
Clerk of Court's Office
3 (r /(Z
I b
4.
David Lawrence Center Amendment
Number of Original
1
5.
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
6.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appro riate.
(Initial)
Applicable)
Agenda Date Item was
February 28, 2012
Agenda Item Number
16D3
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
David Lawrence Center Amendment
Number of Original
1
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appro riate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided Ian Mitchell in the BCC office within 24 hours of BCC approval. Some
documents are time sensitive and require forwarding to Tallahassee within a certain time
frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on February 28, 2012 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
1603
MEMORANDUM
Date: March 7, 2012
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: A Time Extension to July 31, 2012 on an existing
subrecipient agreement with the David Lawrence
Mental Health Center to allow completion of a Crisis
Stabilization Unit on the Center's Main Campus
Attached is a copy of the agreement amendment referenced above (Item #16D3)
approved by the Board of County Commissioners on February 28, 2012.
The Minutes and Records Department has held the original for the Board's
Official Record.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
1603
Amendment No. 1 to Subrecipient Agreement
"David Lawrence Mental Health Center Inc.
CDBG Infrastructure"
Catalog of Federal Domestic Assistance #14.218
HUD Grant # 13- 10 -UC -12 -0016
THIS AMENDMENT, to the December 14, 2010, Agreement is made and entered into this
5,t h day of J� 2012, by and between the parties to the original Agreement, David
Lawrence Mental Health Cen er, Inc., a private not - for - profit corporation existing under the laws of the
State of Florida (to be referred to as "Subrecipient ") and Collier County, Florida, (to be referred to as
"County ") and states as follows:
Statement of Understanding
RE: Subrecipient Agreement # B- 10 -UC -12 -0016 "David Lawrence Mental Health Center, Inc.,
Infrastructure"
In order to continue the services provided for in the original Subrecipient Agreement document
referenced above, the Subrecipient agrees to amend the Subrecipient Agreement as follows:
Words Struelr Tlzt+eugh are deleted; Words Underlined are added
Dollar amounts have original underlines
N TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be July 1, 2010.
The services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this
Agreement. Subrecipients are authorized to incur eligible expenses after that date and prior to
execution of this Agreement subject to HHVS prior written approval. In any event, all services
required hereunder shall be completed by the SUBRECIPIENT prior to August 1, 2012Aagust-44;
244. Any funds not obligated by the expiration date of this Agreement shall automatically revert to
the COUNTY.
C. LOCAL AND FEDERAL RULES REGULATIONS AND LAWS
26. Compliance - Compliance with the provisions of Section 3 of the HUD Act of 1968, as
amended, and as implemented by the regulations set forth in 24 CFR 135, and all
applicable rules and orders issued hereunder prior to the execution of this contract, shall
be a condition of the Federal financial assistance provided under this contract and
binding upon the Grantee, the Subrecipient and any of the Subrecipient's subrecipients
and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the
Subrecipient and any of the Subrecipient's subrecipients and subcontractors, their
successors and assigns, to those sanctions specified b t�areement through which
David Lawrence Mental Health Center, Inc.
Amendment #I Page 1 of 4
1603
Federal assistance is provided. The Subrecipient certifies and agrees that no contractual
or other disability exists that would prevent compliance with these requirements.
The Subrecipient further agrees to comply with these "Section 3" requirements and to
include the following language in all subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a
project assisted under a program providing direct Federal
financial assistance from HUD and is subject to the
requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended (12 U.S.C. 1701).
Section 3 requires that to the greatest extent feasible
opportunities for training and employment be given to
low- and very low- income residents of the project area,
and that contracts for work in connection with the project
be awarded to business concerns that provide economic
opportunities for low- and very low- income persons
residing in the metropolitan area in which the project is
located."
The Subrecipient further agrees to ensure that opportunities for training and
employment arising in connection with a housing rehabilitation (including reduction
and abatement of lead -based paint hazards), housing construction, or other public
construction project are given to low- and very low- income persons residing within the
metropolitan area in which the CDBG - funded project is located; where feasible, priority
should be given to low- and very low - income persons within the service area of the
project or the neighborhood in which the project is located, and to low- and very low -
income participants in other HUD programs; and award contracts for work undertaken
in connection with a housing rehabilitation (including reduction and abatement of lead -
based paint hazards), housing construction, or other public construction project to
business concerns that provide economic opportunities for low- and very low- income
persons residing within the metropolitan area in which the CDBG - funded project is
located; where feasible, priority should be given to business concerns that provide
economic opportunities to low- and very low- income residents within the service area
or the neighborhood in which the project is located, and to low- and very low - income
participants in other HUD programs.
The Subrecipient certifies and agrees that no contractual or other legal incapacity exists
that would prevent compliance with these requirements.
a. Notifications
The Subrecipient agrees to send to each labor organization or representative of
workers with which it has a collective bargaining agreement or other contract or
understanding, any, a notice advising said labor organization or worker's
representative of its commitments under this Section 3 clause and shall post
copies of the notice in conspicuous places available to employees and applicants
for employment or training_
David Lawrence Mental Health Center, Inc.
Amendment #I Page 2 of 4
1603 - I
b. Subcontracts
The Subrecipient will include this Section 3 clause in every subcontract and will
take appropriate action pursuant to the subcontract upon a finding that the
subcontractor is in violation of regulations issued by the grantor agency. The
Subrecipient will not subcontract with any entity where it has notice or
knowledge that the latter has been found in violation of regulations under 24
CFR Part 135 and will not let any subcontract unless the entity has first provided
it with a preliminary statement of ability to comply with the requirements of
these regulations.
EXHIBIT "A"
SCOPE OF SERVICES
DAVID LAWRENCE CENTER INFRASTRUCTURE
B. BUDGET
Any modifications to this agreement eeatfaet shall be in compliance with the County Purchasing
Policy and Administrative Procedures in effect at the time such modifications are authorized.
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and, as
such, is not intended to be used as a payment schedule.
Date Start
Date End
Work Plan
10/2010
„ %11 /2011
Complete design package
X111/2011
064201105/2012
Contract Begins, Permitting, Construction
activities
87Q$1405/2012
I 88Q@4407/2012
I Complete final inspections and project close -out
David Lawrence Mental Health Center, Inc.
Amendment #I Page 3 of 4
1603
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this'�h day of
20j_),_.
ATTEST: n''
Dwig t E., Bcic, Clerk •Qourts
By: a
7, '" 0
xf
S�f ffif A
Witnesses:
First Witness
Ty / int wi ss name
Second Witne s
�;
Type /print witness name
Approved as to form and
Legal sufficiency:
Jennifer °B.White
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
B Y: W.
FRED W. COYLE, Chairman
David Lawrence Mental Health Center, Inc.
By:
Subrecipient Signature
Dave Schimmel, CEO
(Print Name)
Itenz #
Agenda
Z U
Data
Date 2
Recd
David Lawrence Mental Health Center, Inc.
Amendment #1 Page 4 of 4