Backup Documents 02/28/2012 Item #16A1515 ,RIGINAL DOCUMENTS CHECKLIST &ROUTING SL lfi A
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
paper. Attach to original document. Original documents should be hand delivered to the Board Office. The corrpleted routing slip and original
,as are to he forwarded to the Board Office only after the Board has taken action on the iterm)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception ofthe Chairman's signature, draw a line through routing lines #1 through 44, complete the checklist, and forward 'o Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.
( nitial )
Applicable)
2.
February28, 2012
Agenda Item Number
VA15
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Scott Teach, Deputy County Attorney
County Attorney's Office
Number of Original
5. Ian Mitchell, Supervisor
6. Minutes and Records
Board of County Commissioners
Clerk of Court's Office
Documents Attached
j
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who creabsd/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact <taff for rdditional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the EICC has cted to approve the
item.)
Name of Primary Staff
Yousi Cardeso
Phone Number
(239) 25,-5886
Contact
( nitial )
Applicable)
Agenda Date Item was
February28, 2012
Agenda Item Number
VA15
Approved bX the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
I Resolution a
—1
Number of Original
Attached
VU �Z'Z
Documents Attached
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised !4.05
((matter number» /«document number))
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
( nitial )
Applicable)
I.
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
Y
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)_
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
YC
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
Y C
initials are required.
_
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
YC
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on February 28, 2012 and all changes made during
C
NIV �i
the meeting have been incorporated in the attached document. The County Attorney's Office
W. hift
has reviewed the changes, if applicable.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised !4.05
((matter number» /«document number))
16A15
MEMORANDUM
Date: March 7, 2012
To: Yousi Cardeso, Administrative Assistant
Alternative Transportation Modes
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012 -29: Memorializing the acceptance and
allocation of additional FTA Section 5311 ARRA Funds
Attached for further processing are two (2) certified copies of the document
referenced above, (Item #16A15) adopted by the Board on February 28, 2012.
The Minutes & Record's Department has held the original for the Board's Official
Record.
If you have questions or need further assistance, please contact me at 252 -8406.
Thank you.
Attachment
16A15
RESOLUTION NO. 2012-_2_q_
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO ACCEPT A
SECTION 5311 GRANT AWARD FROM THE FLORIDA DEPARTMENT OF
TRANSPORTATION, TO EXECUTE, SUBMIT AND REVISE ANY AND ALL
SUPPORTING DOCUMENTS AND ASSURANCES RELATED TO SUCH AWARD,
AND AUTHORIZING THE PURCHASE OF VEHICLES AND EQUIPMENT AND
THE EXPENDITURE OF GRANT FUNDS PURSUANT TO THE GRANT
AWARDED.
WHEREAS, each year, through an application process administered by the Florida
Department of Transportation, Collier Area Transit has obtained funds that are used for
providing rural transportation services to the residents of Collier County; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has the
authority to apply for and accept grants and make purchases and expend funds pursuant to
grant awards made by the Florida Department of Transportation ( "FDOT ") as authorized by
Chapter 341, Florida Statutes and by the Federal Transit Administration Act of 1964, as
amended; and
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners,
Collier County, Florida, that:
1. The BOARD authorizes its Chairman, Fred W. Coyle, to execute, submit, and revise any
and all documents required in connection with the aforementioned Federal Transit
Administration Section 5311 Grant Award including, but not limited to: (a) authorizing
the Chairman to accept and execute any required certifications and assurances and all
supporting documents relating to the grant awarded to the County, (b) approving all
necessary budget amendments to receive and use grant dollars received above or below
the target grant award referenced in the Section 5311 grant application, and (c) purchase
vehicles and equipment and otherwise authorize the expenditure of grant funds pursuant
to the grant awarded, unless specifically rescinded.
2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney.
The registered Agent's address is 3299 East Tamiami Trail, Suite 800, Naples, FL
34112.
3. This Resolution shall be effective immediately upon signature by the Chairman.
16A15
This Resolution adopted after motion, second and majority vote favoring same, this
28th day of February, 2012.
ATTEST-�
DWIGT-I� E..IBROCK Qerk
By: A "q-4-
At* Jerk
App ov d as to a d legal sufficiency:
Sco Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: i `'`- W
Fred W. Coyle, Chairma
2
Item #
Agenda
Date
Date
Recd