Backup Documents 12/10-11/2013 Item #16K 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
. TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original'documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting. „
**NEW** ROUTING SKIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
.... _•__- __>_ Jr...... C»e A......nM
-t;- linea $1 th—.0h dig cmmnlete the checklist. and forward to the County Attorney Office. '
exception or meunaarmzu,ss. LIULUI.,u.a„.,....,.... »... »....-...._
Route to Addressees (List in routing order)
.......__ _.._,__--- --
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
12/10/13
Agenda Item Number
t K J
3. County Attorney Office
County Attorney Office
n/a
4. BCC Office
Board of County
Commissioners
Number of Original
1
5. Minutes and Records
Clerk of Court's Office
Documents Attached
PRIMARY CO1NTA(:'1 11NVvKIv1LA1<1vlr
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
v..
addressees above, may need io
Name of Primary Staff
coniucr start rut - t Or, . uuaaw .... v....»..v...
Scott R. Teach, County Attorney Office
Phone Number
252-8400
Contact / Department
appropriate.
(Initial)
Applicable)
Agenda Date Item was
12/10/13
Agenda Item Number
t K J
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
n/a
Type of Document
Amendment to Agreement for Legal
Number of Original
1
Attached
Services
Documents Attached
signed by the Chairman, with the exception of most letters, must be reviewed and signed
PO number or account
by the Office of the County Attorney.
SRT
number if document is
All handwritten strike -through and revisions have been initialed by the County Attorney's
n/a
to be recorded
Office and all other parties except the BCC Chairman and the Clerk to the Board
5c�v-t ¢- e- e� ��— e Y� 1
` lIN.CTRlrjVTT(1N5 & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised�,isd 11/30/12
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
SRT
2.
Does the document need to be sent to another agency for additional signatures? If yes,
n/a
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
SRT
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
n/a
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
SRT
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SRT
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
-WO�.
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 12/10/13 (enter date) and all changes
SRT
made during the meeting have been incorporated in the attached document. The
CountyAttorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by e
t
BCC, all changes directed by the BCC have been made, and the document is ready r the
Chairman's signature.
I
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised�,isd 11/30/12
16K3
MEMORANDUM
Date: December 16, 2013
To: Debbie Allen for Emily Pepin
County Attorney's Office
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment to Agreement for Legal Services
Attached for your records is one (1) certified copy of the document
referenced above, (Agenda Item #16K3), adopted by the Board of
County Commissioners on Tuesday, December 10, 2013.
The Minutes & Records Department has kept the original document
where it will be held as part of the Board's permanent record.
Please let me know if I can be of any additional help.
If you have any questions, please call me at 252-8411.
Thank you
16K3
AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES is entered into on
the below date by Collier County, Florida, a political subdivision of the State of Florida, through
its Board of County Commissioners (hereinafter referred to as the "County") and Hopping,
Green & Sams, (hereinafter referred to as "Counsel").
WITNESSETH
WHEREAS, on September 13, 2011, the County and Counsel entered into an Agreement
(the "Agreement") wherein the County agreed to retain Counsel to provide professional
specialized legal services; and
WHEREAS, Exhibit "A" to the agreement outlines the fees to be charged for professional
services to be rendered; and
WHEREAS, the parties wish to amend the Agreement to add other partners and
associates to Exhibit "A."
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend Exhibit "A" to the Agreement as follows:
EXHIBIT A
For professional services rendered, Hopping, Green & Sams' fee shall be based on the
following hourly rate:
Attorney BillingRate
Frank E. Matthews
335
James S. Alves
335
Gary V. Perko
305
Eric T. Olsen
305
Winston K. Borkowski
305
D. Kent Safriet
290
Miguel Collazo
265
David W. Childs
265
A. Tucker Mackie
230
Amelia A. Savage
230
Timothy M. Riley
230
Mohammad O. Jazil
220
All other Partners not to exceed
335
All other Associates not to exceed
230
Paralegals
145
Clerks
125
Legal Assistants
115
1
16K3
Hopping, Green & Sams' fee shall not exceed $100,000.00 per new matter assigned
without the approval of the Board of County Commissioners. Any expenditure
beyond the initial $100,000.00 approval by the Board of County Commissioners must
have Board approval prior to work being performed. (Where appropriate a "not to
exceed" sum shall be agreed to when each assignment is made to Hopping, Green &
Sams.)
In the event that Hopping, Green & Sams is required or requested to perform any
additional or extraordinary services not herein contemplated, Hopping, Green & Sams
shall be entitled to apply for additional compensation, the amount of which shall be
subject to the approval of County and no such additional compensation in excess of
the amount herein stated shall be paid unless specifically authorized in advance by
County in its sole discretion.
Hopping, Green & Sams shall provide, at no cost to County, the annual response to
County's auditors regarding pending or threatened litigation. The auditors typically
request information regarding all litigation, claims and assessments considered to be
material. The response should include the nature of the litigation, the progress of the
case to date, an estimate of the amount or range of potential loss, and any other
information considered necessary to explain the case. Hopping, Green & Sams shall
provide said response within 30 days of receipt of the request.
Divisions, or departments within such divisions, shall be responsible and pay for legal
counsel services relating to litigation and outside counsel specifically for cases,
matters or issues relating to such division or department, as determined by the County
Attorney in coordination with the County Manager.
Except as modified by this Amendment, all other terms and conditions of the Agreement
shall remain in full force and effect. If there is a conflict between the terms of this Amendment
and the Agreement, the terms of this Amendment shall prevail.
IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement
on this �C*r, day 2013, with the intention to attach this Amendment to the
original Agreement.
ATTEST: BOAkD F OUNINTA COMMISSIONERS
DWIGHT E: BROCK, Clerk COL IE C U T , FLORIDA
Y.® By:
'Deputy Clerk Geor is A. Hiller, Esq., Chairwoman
Attest as to, tialttrian s.--�-----
gltlt�if8'A11��(. Item # 6 k3
Agenda
Date
Date C
2 Recd
16K3
Approved as to form and legality:
Scott R. Teac
Deputy County Attorney
HOPPING SAVS
DATE:
By:
Its:
STATE OF FLORIDA
COUNTY OF LEON
The foregoing Retention Agreement was acknowledged before me this � day of
j,�oVq.y bW , 2013, by DAVID W. CHILDS as VICE-PRESIDENT of Hopping, Green &
Sams, on behalf of
produced
He/she is personally known to me or
" AMANDA SMITH
Commission # EE 175882
Expires April 14, 2016
Name It , Plinted V1
My Commission Expires:
k1