Backup Documents 12/10-11/2013 Item #16E 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16E5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's sienature. draw a line throueh routine lines #I thmueh #2- emmniete the checktict and fnr and to the rm—tu Att,,,,,au r>trti�
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate-
Initial
A licable
2.
12/10/13
Agenda Item Number
16E5 V -
3. County Attorney Office
County Attorney Office
CB
104 9 1 L5
4. BCC Office
Board of County
Commissioners
Number of Original
\Z�\3`\�✓
5. Minutes and Records
Clerk of Court's Office
I Documents Attached
vAlo
112
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missive information.
Name of Primary Staff
Judy Scribner , £�e�.c�ex�s� •
Phone Number
252-3600
Contact / Department
appropriate-
Initial
A licable
Agenda Date Item was
12/10/13
Agenda Item Number
16E5 V -
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
CB
Type of Document
MOU
Number of Original
1
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
I Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
CB
number if document isa�
by the Office of the County Attorney.
to be recorded
All handwritten strike -through and revisions have been initialed by the County Attorney's
-ew
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate-
Initial
A licable
1.
Does the document require the chairman's original signature?
CB
2.
Does the document need to be sent to another agency for additional signatures? If yes,
CB
Ovide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
CB
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
-ew
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
CB
document or the final negotiated contract date whichever is applicable.
7
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
CB
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
CB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding t Tallahassee within a certain
time flame or the BCC's actions are nullified. Be aware your deadlines!
8.
The document was approved by the BCC on 12/10/13 renter date) and all changes
Q�
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
(J'
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16E5
MEMORANDUM
Date: December 16, 2013
To: Judy Scribner, Human Services Program Mgr.
Emergency Management Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding between
The District Board of Trustees of Edison State College, Florida
Attached for your records is a copy of the document referenced above, (Item #16E5)
approved by the Board of County Commissioners on Tuesday, December 10, 2013.
The original has been held in the Minutes & Records Department for the Board's
Official Record.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
16E5
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
The District Board of Trustees of Edison State Colle a Florida
I: Pu se: The purpose of this Memorandum of Understanding (MOU) is to set forth, define and
establish mutual agreements, understandings, and obligations by and between the Collier County Board of
County Commissioners, through its Emergency Management Department, and Edison State College.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency Management
Department, provides coordination of emergency services with Collier County, including
incorporated areas. This includes the selection and utilization of various resources and
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, the
Board of County Commissioners, through its Emergency Management Department, also
coordinates the administration of relief activities of both public and private relief or
disaster assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County may
utilize personnel and facilities of relief or disaster assistance organizations, churches,
temples and synagogues in the distribution of food, relief supplies, medicines or other
items and temporary sheltering as part of the restoration, rehabilitation or reconstruction
of community services and essential facilities whenever Collier County authorities deem
it necessary and the Organization signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to supplement
assistance and recovery to victims of both Presidentially declared or undeclared disasters
and the need to work in harmony with local governments and private relief agencies, the
EDISON STATE COLLEGE wishes to assist in rendering the most efficient service with
a minimum of duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County Government,
through its Emergency Management Department and EDISON STATE COLLEGE at a time of major
disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of
the purpose of this Agreement. EDISON STATE COLLEGE will make a continuing effort to acquaint its
members of this Agreement to assist Collier County government in carrying out mutual responsibilities
for disaster relief.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify EDISON STATE COLLEGE of the potential need to assist in activities
following a disaster, and
2. Participate in and develop training in disaster response for the members of EDISON
STATE COLLEGEiand
3. Assist in the development plans for EDISON STATE COLLEGE; and
16E5
4. Schedule periodic meetings and/or exercises to familiarize members of disaster
preparedness or recovery initiatives; and
5. Utilize, when and as appropriate, the services of EDISON STATE COLLEGE for
disaster relief and recovery projects; and
6. Whenever members of EDISON STATE COLLEGE are rendering aid to Collier
County Government under this Agreement, they shall have the same powers, duties,
rights, privileges and immunities as if they were performing their duties for Collier
County, and Collier County shall be liable for their acts and actions as if they were
performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or equipment
utilized pursuant to this Agreement and shall pay any expenses in the repair thereof;
and
8. Collier County agrees to be responsible, to the extent provided under Florida Statues
768.28, for its negligent acts, however, this responsibility shall not serve as a waiver
of Collier County's Sovereign Immunity limits.
B. EDISON STATE COLLEGE and THE DISTRICT BOARD OF TRUSTEES OF EDISON
STATE COLLEGE, FLORIDA agree to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of any Collier Emergency
Response Working Group; and
4. Participate in exercises developed by the Emergency Management Department; and
5. Provide the Emergency Management Department with an update of facility and
manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
1. No modifications or changes will be made to the facility/property by the Collier
County Representative without the express written approval of the owner/operator.
2. Prior to occupancy, representatives of both parties will inspect the facility/property
and will note any discrepancies on the inspection form, and/or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the
facility/property to note any discrepancies on the release form. Normal wear and
tear is considered to the responsibility of the organization/owner/operator.
4. The facility/property will be returned to the organization/owner/operator in the
same condition as it was when occupied/acquired.
5. Other provisions as follow: none
V. Effective Date, Automatic Renewal. and Modification: This Agreement presents the general and
some specific guidelines by which Collier County, through its Emergency Management Department
and EDISON STATE COLLEGE will cooperate to aid victims at the time of disaster. In witness
thereof, the parties have executed this agreement on the date indicated The provisions of the
Agreement will be effective from the date approved by the Board of County Commissioners for a
period of three (3) years. At the end of the three year (3) period, this Agreement will automatically
renew for an additional term of one year unless terminated as provided in Paragraph VI of this
Agreement. At the end of the one (1) year renewal period, this Agreement will renew for an
additional term of one (1) year unless terminated as provided in Paragraph VI. of this Agreement.
This Agreement may only be automatically renewed two times. Both parties have the authority to
4
16E5
amend provisions of this Memorandum of Understanding upon mutual consent and by written
instrument executed by the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with notice of
its intent to terminate with 30 days written notice. The Agreement may be immediately and
automatically terminated by the County without providing such notice, should the County reasonably
believe that the spirit or intent of Chapter 252, Florida Statutes is not being effectuated by this
Agreement.
AS TO COUNTY
Attest::- BO
T E. BROCK : lerk CO
vvZ.t'L�
Depufy ClerAttest as t0 Chairman's
WITNESSES: signature�0��
Pri t Name:.
ler, Esq, Chairwoman 1��lbf l 3
DISTRICT BOARD OF TRUSTEES,
EDISO STATE COLLEGE, FLORIDA
Name:,
Print Name: Scs" y a.rey Title
STATE OF FLORIDA
COUNTY OF COLLIER
Gina Doeble
Vice President, Administrative Services
The foregoing instrument was acknowledged before me this�day of o✓ernt0e�
2013, by inrL�o�Lje as ✓ d��.. �rulr!c of fdts,,A StQ o / a
He/She is [ personally known to me, or [ ] has produced driver's license no.
as identification.
(SEAL)
Approved for form and legality:
Jenni A. Belpedo
Assistant County At ey
Name:
NOTARY PURLTc— 7—
(Type or Print)
My Commission Expires:
VICKI LEE DRYDFA
MY CAMMISSION 0 EE 199878
? = EXPIRES: May 17, 2016
...... BoMad Thru Notify Public UmWwrkm