Backup Documents 12/10-11/2013 Item #10DORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAILIW D
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #2, complete the checklist, and forward to the Countv Attomev Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
12/10/13
Agenda Item Number
10-D
3. County Attorney Office
County Attorney Office
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1/8/14
4. BCC Office
Board of County
Commissioners
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S
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5. Minutes and Records
Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missing information.
Name of Primary Staff
Jeffrey A. Klatzkow, County Attorney
Phone Number
252-8400
Contact / Department
appropriate.
(Initial)
Applicable)
Agenda Date Item was
12/10/13
Agenda Item Number
10-D
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
JAK
Type of Document
Agreement with RETIS
Number of Original
One
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
number if document is
N/A
to be recorded
All handwritten strike -through and revisions have been initialed by the County Attorney's
JAK
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC orms/ Original Documents Routing Slip WWS Ongin 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
JAK
2.
Does the document need to be sent to another agency for additional signatures? If yes,
JAK
provide the Contact Information(Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JAK
signed by the Chairman, with the exception of most letters, must be reviewed and signed
b the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
JAK
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JAK
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 12/10/13 and all changes made during
JAK
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
JAK
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
I: Forms/ County Forms/ BCC orms/ Original Documents Routing Slip WWS Ongin 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
100
AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA, AND THE
RETIS/PACA COLLABORATIVE, PROVIDING EXCLUSIVE RIGHTS
TO COLLIER COUNTY TO HOST THE 2014 RETIS FACE 6
EXECUTIVE TRAINING PROGRAM IN THE SPRING OF 2014.
THIS AGREEMENT, is made and entered into this %a*\day of , 2013, by and
among COLLIER COUNTY, a political subdivision of the State of Florida, acting by and
through its Board of County Commissioners, the governing body thereof, herein referred to as
the "COUNTY," and RETIS, the French network for innovation.
WITNESSETH
WHEREAS, increased international business will aid the County's economic
development, generate international trade, and increase additional business opportunities that
will create high value jobs for County residents and businesses; and
WHEREAS, there is a need for a concerted, community -wide effort to attract
international businesses and foreign -direct investment to Collier County; and
WHEREAS, Reds, the French network for innovation has proposed a partnership with
Collier County for an in -bound trade mission; and
WHEREAS, such partnership would afford Collier County exclusivity in hosting Retis's
next FACE 6 Executive Training Session, bringing up to ten (10) French companies to Collier
County for such a training session in Spring of 2014; and
WHEREAS, the opportunity to host the next FACE 6 Executive Training Session would
contribute to Naples and Collier County's position as a Hub for French and European companies
aiming to expand to Florida; and
WHEREAS, the opportunity to host the next FACE 6 Executive Training Session would
help Florida -based and Collier County -based innovative companies gain access to French and
European business or technology incentives or other partnerships; and
WHEREAS, the opportunity to host the next FACE 6 Executive Training Session would
help to promote Collier County in France to French -based incubation networks and business
networks while also providing French innovation companies opportunities to access Florida
markets; and
WHEREAS, Collier County supports the development of international trade, foreign
direct investment, and entrepreneurship opportunities such as those offered through exclusively
hosting the next FACE 6 Executive Training Session; and
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WHEREAS, Collier County proposes financial support of the next FACE 6 Executive
Training Session for its high-value opportunities, granting up to $10,000 for the purpose of
offsetting transportation and lodging costs for ten French companies to Collier County for
participation in the program.
NOW, THEREFORE, in consideration of the premises and mutual benefits which
will accrue to the parties hereto in carrying out the terms and provisions of this agreement, the
parties hereto agree as follows:
Section 1. Recitals.
The foregoing recitals, as well as the recitals provided for in the Agreement, are true and
correct and are incorporated in this Agreement by reference.
Section 2. Obli ations of RETIS.
(A) Venue of Executive Training Program. RETIS shall:
(i) Agree to conduct and comport the Spring 2014 FACE 6 Executive
Training Program in Collier County, Florida in the months of March or
April of 2014.
(ii) Agree that Collier County shall be the sole U.S. destination promoted and
marketed in conjunction with the Spring 2014 FACE 6 Executive Training
Program for a minimum period of six (6) months prior to and a minimum
of six months preceding the Spring 2014 FACE 6 Executive Training
Program.
(B) Details of Executive Training Program. Upon agreeing to locate the Spring 2014
FACE 6 Executive Training Program, RETIS shall:
(i) Agree that the Spring 2014 FACE 6 Executive Training Program will
consist of at least three (3) days of training that allows participant French
innovation companies to familiarize themselves with the local economic
ecosystem, including local partners, investors, and business prospects.
(ii) Agree that the Spring 2014 FACE 6 Executive Training Program shall
consist of sufficient content to support successful integration of those
attendees into Collier County and Florida markets and include at least
three sessions, three speakers, and participation from a minimum of six (6)
French innovation companies.
100
(iii) Agree that Collier County will participate in screening and selection of
French companies invited to participate, and the County Manager or his
designee will retain the option of approval for those companies to be
determined as qualified for travel cost reimbursement. That determination
will be based on the companies' compatibility with guidelines established
by the State of Florida Target Industry list and estimated potential
economic impact to Collier County.
(C) RETIS Procurement Standard. RETIS shall require each participating French
company to adhere to the RETIS FACE 6 Executive Training Program
procurement rules (Exhibit A).
Section 3. Obligations of the COUNTY.
(A) In support of RETIS conducting the Spring 2014 FACE 6 Executive Training
Program in Collier County, the COUNTY shall provide up to $10,000 in local
financial support, made payable to RETIS, for the purpose of inducing the
participation of up to ten (10) French companies in the Spring 2014 FACE 6
Executive Training Program.
(i) The County financial support of up to $1,000 will be made available to
offset each French participant companies' transportation and lodging costs
incurred as travel expenses in direct relation to attending the event in
Collier County.
(B) County financial support will be made available from the Economic Development
marketing and promotion budget (001-138760), and shall be made on a
reimbursement basis as described by Section 4 of this Agreement.
(C) The COUNTY agrees to provide an in-kind contribution of an office space in a
county facility for RETIS staff, in relation to executing and implementing this
agreement.
(D) The COUNTY further agrees to provide additional support to RETIS in locating
the Spring 2014 FACE 6 Executive Training Program to Collier County with in-
kind contributions, including logistical support such as locating suitable meeting
rooms and identifying speakers, mentors, and evaluators.
Section 4. Reimbursement Procedures
(A) Proposed Budget. To be eligible for travel and lodging cost reimbursements up to
$10,000, providing up to $1,000 per qualified participating French company,
RETIS is required to submit to the COUNTY a Proposed Budget and Program
Guide using the provided form (Exhibit B) by February 21, 2014. Such Proposed
Budget and Program Guide shall, at a minimum, include the anticipated number
of attending qualified French innovation companies, the anticipated number of
program speakers, the name of program sessions, and the anticipated travel and
accommodation costs necessary to support the attendance of up to ten French
innovation companies. To be considered qualified, a French participating
company must be pre -approved by the County Manager or his designee.
(B) Performance Report. Within thirty days of the conclusion of the Spring 2014
FACE 6 Executive Training Program, RETIS shall submit to the COUNTY a
Program Performance Report using the provided form (Exhibit C), which shall
highlight key metrics accomplished during the 2014 FACE 6 Executive Training
program, and also itemized costs related to transportation and lodging for
participating French innovation companies. Such costs should be evidenced using
any of the following: receipts, travel and lodging documentation such as flight
and accommodation confirmations, or other similar documents evidencing
expenditure of funds as required by this agreement.
(C) Payment. Upon receipt of the Program Performance Report verifying the program
requirements of this agreement have been met, and upon receipt of required
documentation evidencing travel and lodging costs for up to ten French
innovation companies, Collier County shall within forty five (45) days reimburse
RETIS for all verified travel and lodging expenditures for up to ten French
innovation companies, not to exceed $10,000 total.
Section 5. Term of Agreement
The terms of this agreement shall be from the date of execution through the
COUNTY's receipt of the Program Performance Report, and COUNTY'S
reimbursement of up to $10,000 to RETIS.
IN WITNESS WHEREOF, the parties have executed this agreement on the date and
year first above written.
ATTEST:
DWIGHT E. BROCK, Clerk
By:
AQiX
Attest as to .�t1i�i D an 's
signature only.
BOARD OF COUNTY C ISSIONERS
COLLIER CO =T, F RIDA
TOM HENNING,
CHAIRMAN
AS TO RETIS:
,ity: Recommend Ap
Bruce Register, Director
Business & Economic Development
Signed, sealed and
Delivered in the presence of:
�—�Oyt( k \J AL, ^
By: Patrick VALVERDE
Signature
President RETIS
RETIS
Printed Name,
C/O Cr6 a tvt - 85t - Glace Sesagne
=
83000 TOULON
T61.: + 33 (0)4 94 03 89 90
www. ratis-in novation, fr
STATE OF FLORIDA
COUNTY OF COLLIER
[NOTARIAL SEAL]
Sigmtufe of Notary Public— State of Florida
Print Commissioned Name of Notary Public
100
Exhibit A
Retisooi
RETIS FACE 6 TRAINING PROGRAM PROCUREMENT RULES
■ Each participating company within the training will be bound to RETIS by a "training agreement"
which will include an exhibit.
This exhibit:
b Will present the existence of the partnersip between RETIS and the Collier County
b Will explain that the Collier County has decided to grant its financial help to the program by
participating to transportation expenses (plane and hotel) of registered companies (up to 10
companies in the amount of up to $1,000 per company)
b Will specify that Collier County will determine the list of companies it wishes to support
postexamination of the companies profiles and plans
b Will explain that RETIS will receive Collier County funds and will pay back later selected
companies of all or part of their transportation or hotel expenses, up to $1,000 per company
b Will specify the reimbursement conditions regarding these expenses
The training will be comprised of 5 modules including 4 in France and 1 (module #5) in the United -
States.
The module # 5 will take place in Collier County, Florida for a minimum of 3 days.
To benefit from the financial contribution for all or part of transportation and hotel expenses for
traveling to Florida, companies selected by Collier County must comply with the following
obligations:
Participate in the entire module # 5 and all proposed collective workshops, individual
appointments, networking events, and site visits. (attendance sheets will be filled)
Book and pay transport documents (train and/or plane) and pay their hotel invoice once in
Florida
b Respect the following rules and price conditions:
Plane tickets Hotel
Price Economic class Prices and hotel proposed by RETIS
Conditions Best price conditions including
If necessary a weekend in the trip to RETIS will negotiate a group price at
optimize costs partner hotel in Naples
Total ceiling
reimbursed $1,000 per company
Adresse de contact (bureaux) : Retis c/o Creatvt -bat A - Place Besagne - 83000 Toulon
Siege : Retis - chez TVT Innovation - place Georges Pompidou - 83000 Toulon - SIRET 429 720 204 00057
9+33 (0)4 94 03 89 10 - ® www.retis-innovation.fr - C7 contact(c retis-innovation.fr
100
a.�
Retis
L'Innovation en raseau
■ All covered expenses will be processed by RETIS after presentation of the following supportive
evidence:
c� Boarding pass
b Plane ticket payment confirmation (receipt or invoice from airline company or travel agency)
b Hotel invoice
■ Reimbursement delay will be the following:
RETIS commits to reimburse company expenses within 60 days following receipt of the company's
expense report and associated receipts, following completion of module # 5 and after financial
contribution from Collier County.
• Collier County will pay a subsidy of a maximum amount of $10,000 to RETIS via wire transfer under a
delay of 45 days maximum, after receipt of supplemented exhibits B and C and a copy of supportive
evidence referred and sent by RETIS, according to specified conditions within the present agreement.
RETIS - BP 601 - 10 901 Troyes Cedex 9 Tel : +33 (0)3 25 83 21 88 - Fax : +33 (0)3 25 83 21 80
www.retis-innovation.fr- info(&retis-innovation.fr
too
Exhibit B
PROPOSED BUDGET AND PROGRAM GUIDE
2014 RETIS FACE 6 EXECUTIVE TRAINING PROGRAM
Proposed Budget Detail
Instructions: Please list the names and projected expenses for each of the French innovation
companies (up to 10) attending the Spring 2014 FACE 6 Executive Training Session for each
budget category.
1. TRAVEL LINE ITEM DETAIL
2. LODGING LINE ITEM DETAIL
100
Exhibit B
3. RETIS invoicing
Proposed Program Guide
Instructions: Please list the names or a general description of each expected FACE 6 Executive
Training Program sessions, brief description and names of each session's speaker/presenter:
Exhibit C
PROGRAM PERFORMANCE REPORT
2014 RETIS FACE 6 EXECUTIVE TRAINING PROGRAM
LIST ATTENDING FRENCH
INNOVATION COMPANIES
LIST PROGRAM
SPEAKERS/INSTRUCTORS
AND TOPICS PRESENTED
100
Exhibit C
Travel and Lodging Costs
Please attach documents evidencing travel and lodging costs associated with each
of the French innovation companies attending the Spring 2014 FACE 6 program.
(Up to 10 companies)
OTHER PROGRAM
SESSIONS
Travel and Lodging Costs
Please attach documents evidencing travel and lodging costs associated with each
of the French innovation companies attending the Spring 2014 FACE 6 program.
(Up to 10 companies)
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