Backup Documents 11/12/2013 Item #16E 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP C C 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office s'-RKb.A
4. BCC Office Board of County G
Commissioners \\ ,l°\`\`
5. Minutes and Records Clerk of Court's Office A` \,i
(56 PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Artie Bay, E Phone Number 252-3740
Contact/ Department /
Agenda Date Item was 11/12/13 / Agenda Item Number -
Approved by the BCC v
Type of Document Resolution „��—�(` Number of Original 1
Attached �J"�6 Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? n/a
2. •Does the document need to be sent to another agency for additional signatures? If yes, n/a
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed AB
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's n/a
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip n/a
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/12/13 (enter date)and all AB
changes made during the meeting have been incorporated in the attached document.
The Count Attorne 's Office has reviewed the chan_es,if a• •licable.
9. Initials of attorney verifying that the attached document is the version approved by the AB
BCC,all changes directed by the BCC have been made,and the document is ready forth
Chairman's signature. l �V
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E3 3
MEMORANDUM
Date: October 21, 2013
To: Artie Bay, Accounting Supervisor
EMS Operations
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Authorizing removal of EMS accounts and accounts receivable
balances recorded as bad debt expense during FY10
Attached for your records is a copy of the resolution referenced above (Item #16E3),
adopted by the Board of County Commissioners on November 12, 2013.
The Minutes and Record's Department has held the original for the Board's Official
Record.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
16E3
RESOLUTION NO. 2013 - 258
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL
FROM THE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN
ACCOUNTS AND THEIR RESPECTIVE BALANCES WHICH HAVE
BEEN PREVIOUSLY RECOGNIZED AND RECORDED AS BAD DEBT
EXPENSES.
WHEREAS, Collier County provides emergency ambulance transportation services
throughout Collier County; and
WHEREAS, emergency ambulance transportation service fees are received by the
County after the services have been rendered due to the County's responsibility to protect the
public health, safety and welfare; and
WHEREAS, the County is unable to collect some debts, and others the Board is
statutorily prohibited from collecting or due to contractual arrangements cannot be collected; and
WHEREAS, the County's procedure for receivable management includes the periodic
recognition (normally on an annual basis) of bad debt expense in the books and records for
accounts that have been identified as un-collectible; and
WHEREAS, the County's accepted and practiced accounting method to recognize bad
debt is a periodic or annual bad debt recognition, consisting of billed accounts over 90 days old;
and
WHEREAS, Rule 69I-71, Florida Administrative Code, allows the Board to adjust
accounts receivable for less than the full amount if the accounts have not been reported to the
Department of Financial Services, Division of Accounting and Auditing for disposition; and
WHEREAS, the subject accounts have not been reported to the Department of Financial
Services, Division of Accounting and Auditing; and
WHEREAS, County Resolution No. 08-27, Section 2. H and I, provides for removing
these accounts from the Board's Emergency Medical Services Fund General Ledger; and
WHEREAS, the Board of County Commissioners hereby finds that diligent efforts at
collection have proven unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1
16E3
1. The following chart sets forth the charges billed, the portion uncollectible due to
statutory prohibitions and Board contractual arrangements, the amount collected and the balance
of accounts receivable to be written off:
Contractual&
Gross Charges Other Amount Collection Write-Off Write- Total
Billed Adjustments Net Billed Collected Net% Amount Off% Accounts
FY10 22,895,403.00 6,592,732.99 16,302,670.01 10,532,716.68 65% 5,769,953.33 35% 9,577
2. The Board authorizes staff to remove $5,769,953.33 from the Board's Emergency
Medical Services Fund General Ledger control account for Accounts Receivable, and a like
amount will be removed from the Allowance for Doubtful Accounts General Ledger control
account.
THIS RESOLUTION ADOPTED on this 12th day of November, 201 , after motion,
second and majority vote favoring adoption.
ATTEST: BOA O∎ CO TYCIMMISSIONERS
DWIGHT E 1 ROCIc Jerk CO IER 0 Y, F ORIDA
ru .
By: 111 •
By LAI
Attest .\i4J,111[1 Clerk G GIA A. HILLER, ESQ.
s'gna$ure only CHAIRWOMAN
Apps '`: "10 form and legality:
114,
Jeffr4 • Klatzkow
Coun • torney
Item# &
Agenda
Date
Recd
2