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Backup Documents 11/12/2013 Item #16C 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIT L C TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO Q THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW**ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. _Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office ` • 11/12/13 4. BCC Office Board of County 1{k�`�\Y Vii r�;5 lv`\ \1 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Steve Mess er,Water Department Director Phone Number 252-6937 Contact/ Department PLEASE NTACT WHEN READY Agenda Date Item was 11/12/13 Agenda Item Number 16-C-1 _Approved by the BCC Type of Document Agreement with Fire Control Districts Number of Original One _Attached Documents Attached PO number or account number if document is N/A _to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? SRT 2. Does the document need to be sent to another agency for additional signatures? If yes, SRT provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT Office and all other parties except the BCC Chairman and the Clerk to the Board ^5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT _ document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT _ signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip SRT should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/12/13 and all changes made during SRT the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. —1 !9. Initials of attorney verifying that the attached document is the version approved by the SRI BCC, all changes directed by the BCC have been made,and the document is ready fo the Chairman's signature. v V`VN I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16 C1 MEMORANDUM Date: November 25, 2013 To: Steve Messner, Director Collier County Water Department From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: An Agreement between Big Corkscrew Island Fire Control and Rescue District, Golden Gate Fire Control District and Collier County's Water-Sewer District for accessible raw water connections to provide water sources for fire fighters Attached for your records is a certified copy of the agreement referenced above, (Item #16C1) approved by the Board of County Commissioners November 12, 2013. The Minutes & Records has held the original for the official records of the Board. I have also mailed certified copies of the agreement to both of the fire chiefs at the indicated addresses provided in the document. If you have any questions, please call me at 252-8406. Thank you. Attachment (1) 1601 MEMORANDUM Date: November 25, 2013 To: J. Nolan Sapp, Interim Fire Chief Golden Gate Fire Control District From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: An Agreement between Big Corkscrew Island Fire Control and Rescue District, Golden Gate Fire Control District and Collier County's Water-Sewer District for accessible raw water connections to provide a water source for fire fighters Attached for your records is a certified copy of the agreement referenced above, (Item #16C1) approved by the Board of County Commissioners November 12, 2013. All parties indicated in the agreement have been provided certified copies. If you have any questions, please call me at 252-8406. Thank you. Attachment (1) 16C1 .4 MEMORANDUM Date: November 25, 2013 To: Rita M. Greenberg, Fire Chief Big Corkscrew Island Fire Control District From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: An Agreement between Big Corkscrew Island Fire Control and Rescue District, Golden Gate Fire Control District and Collier County's Water-Sewer District for accessible raw water connections to provide a water source for fire fighters Attached for your records is a certified copy of the agreement referenced above, approved by the Board of County Commissioners during their meeting held November 12, 2013. All parties indicated in the agreement have been provided certified copies. If you have any questions, please feel free to call me at 252-8406. Thank you. Attachment (1) 16C1 Ann P. Jennejohn From: Messner, Steve Sent: Tuesday, November 26, 2013 3:17 PM To: Ann P.Jennejohn Cc: Bellone, Joseph Subject: RE:Agreement w/Fire Control Districts (Nov. 12 Item #16C1) Ann, Please feel free to proceed with mailing the certified copies to both districts. Thank You, Steve Messner Director Water Department 252-6937 From: Ann P. Jennejohn [mailto:Ann.Jennejohn @collierclerk.com] Sent: Tuesday, November 26, 2013 12:23 PM To: MessnerSteve Subject: Agreement w/Fire Control Districts (Nov. 12 Item #16C1) Hi Steve, I have the attached accessible raw water agreement between Big Corkscrew Island Fire Control, Golden Gate Fire Control and the Water-Sewer District that was approved by the Board on November 12th. (#16C1). I sent you a certified copy via inter-office mail this morning and I have certified copies for Big Corkscrew & Golden Gate Fire Control in envelopes,addressed to their facilities and to the attention of the Fire Chiefs referenced on Page 4 of the agreement. Is it alright with you if I mail the certified copies to both districts, so they have a copy for their records? Please let me know if this is agreeable with you or if you'd prefer it's done differently. Thank you! Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239-252-8406 239-252-8408 (Fax) Please visit us on the web at www.collierclerk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,you must not copy,distribute or take any action induced by or in reliance on information contained in this message. Unless expressly stated, opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of 1 16 C 1 AGREEMENT FOR FIRE DEPARTMENT ACCESSIBLE RAW WATER CONNECTIONS BETWEEN BIG CORKSCREW ISLAND FIRE CONTROL AND RESCUE DISTRICT AND GOLDEN GATE FIRE CONTROL DISTRICT AND COLLIER COUNTY WATER—SEWER DISTRICT This AGREEMENT is made and entered into this 12.r-\-\ day of , 2013, by and between the Big Corkscrew Island Fire Control and Rescue District and the Golden Gate Fire Control District (collectively, the "Fire Districts") and the Board of County Commissioners of Collier County, Florida, and as Ex-Officio the Governing Board of the Collier County Water- Sewer District("CCWSD"), collectively("Parties"). WITNESSETH WHEREAS, the Fire Districts are desirous of accessible CCWSD raw water connections to access supplemental water sources for fighting fires; and, WHEREAS,the CCWSD has one Raw Water Booster Station hydrant available; and WHEREAS,the CCWSD has 6 wellheads already fitted with connections available; and WHEREAS, the CCWSD has 2 additional wellheads available to be fitted with connections; and WHEREAS, the Parties wish to enter into an agreement to provide accessible raw water connections for use as supplemental water sources to fight fires; and WHEREAS,the Parties agree that it is in the best interests of each Party to enter into this Agreement to facilitate the availability of raw water connections as supplemental water sources to fight fires; and WHEREAS, it is in the best interest of the Parties,the residents of Collier County and the customers of the CCWSD to facilitate the availability of raw water connections as supplemental water sources to fight fires. 16 C 1 NOW THEREFORE, in consideration of the mutual understandings and considerations contained herein,the sufficiency of which is hereby acknowledged,the Parties agree as follows: 1. The CCWSD will allow the Fire Districts to withdraw water for the purpose of fighting fires from the following agreed upon CCWSD sources: a. Raw Water Booster Station hydrant located at 841 7th Street SW b. 6 existing wellhead connections at Tamiami Wells 11, 14, 19, 23,24,and 30 c. and any mutually agreeable additional wellheads(2 currently identified)once they are retrofitted with connections. • The mutually agreeable and identified location in the area of 10th Ave. NE and Wilson Blvd will be retrofitted within 12 months. • The mutually agreeable and identified location in the area of Wilson Blvd. and Immokalee Road will be retrofitted within 24 months. 2. Attached as Exhibit"A" is a map showing the locations of current existing and identified mutually agreeable connections. Should those connection sites change, the CCWSD will provide updated maps to the Fire Districts. 3. The CCWSD will provide a map showing the locations of current watermains in the Tamiami Wellfield, and will provide updated maps upon request. Example included as Exhibit"B." 4. There is no guarantee of water availability. At times no raw water is flowing through portions of the wellfield (i.e.,during annual pigging of the raw water transmission mains, during periodic planned or unplanned maintenance of wells or the raw water distribution system,etc.). These raw water connections should be considered only as supplemental to regularly utilized sources of water. 5. There is no guarantee of water quality or suitability for use in fighting fires. The water is available "as is," and the CCWSD disclaims all warranties, whether express or implied, as to the water's suitability for fighting fires. It is understood and accepted by the Fire Districts that their use of the water is wholly at their discretion and risk. 6. The CCWSD is responsible to complete the work to retrofit additional mutually agreeable wellheads with connections within its current work program. 7. The Fire Districts will bear all costs related to retrofit of additional mutually agreeable wellheads with connections. The current cost is approximately $750 - $1,000 per connection. Payment to the CCWSD shall be promptly made by the Fire Districts within thirty(30)days upon presentment of an invoice detailing the retrofit costs. 8. The first source of water should be from the fire hydrant located at the Raw Water Booster Station. This location provides for ingress from 7th Street SW with egress to 9th 2 16C1 Street SW, facilitating a smooth flow for vehicles in and out of the site. The protocol for obtaining water from the Raw Water Booster Station is as follows: a. The Fire Districts shall contact the South County Regional Water Treatment Plant (SCRWTP) at (239) 252-6115 to inform Operations personnel that they are at the gate to the RWBS and request permission to begin to fill their tanks. The SCRWTP is staffed 24 / 7 / 365. In the unlikely event an alternate contact is needed, Fire Districts shall contact: • Pamela Libby, Distribution- Wellfield Manager, at 239-253-0215 or • Ken Kinaszczuck, Senior Field Supervisor,239-825-1738 or • Steve Messner, Water Director at 239-822-4659. b. CCWSD will dispatch CCWSD personnel to the site. c. Fire Districts' personnel may enter the site utilizing the automatic gate code and begin to fill their tanks from the fire hydrant located approximately 200 feet from the entrance on the right (north) side of the property while CCWSD personnel are in route. d. Fire Districts' personnel must record the amount of water taken along with times and dates of use to submit with their monthly water usage report to the CCWSD by the 10t of each month. e. Failure to request and / or obtain permission prior to taking water or failure to submit water use records to the CCWSD will result in termination of this agreement as the South Florida Water Management District and the Florida Department of Environmental Protection require recording and reporting of all raw and finished water usage. 9. Should the need arise for additional water resources,the Fire Districts may request use of other connections at Tamiami Wells located throughout the Golden Gate Estates area. The Fire Districts shall use the following protocol to gain access to those secondary raw water resources: a. The Fire Districts shall contact the South County Regional Water Treatment Plant (SCRWTP) Operations personnel at 252-6115. The SCRWTP is staffed 24 / 7 / 365. In the unlikely event an alternate contact is needed, Fire Districts shall contact: • Pamela Libby,Distribution- Wellfield Manager, at 239-253-0215 or • Ken Kinaszczuck, Senior Field Supervisor, 239-825-1738 or • Steve Messner, Water Director at 239-822-4659. 3 16 C1 b. CCWSD personnel will be routed to the requested location immediately. Response time may be up to 30 minutes depending on the location of responding personnel. c. CCWSD personnel will operate the valve. d. Fire District personnel will provide tanks to be filled. e. CCWSD personnel will record all water taken. Fire Districts will not be required to report water taken on their monthly water report. f. CCWSD personnel will remain on site until usage is no longer needed. 10. The Fire Districts shall be liable for its own actions and negligence and, to the extent permitted by law, the Fire Districts shall indemnify, defend and hold harmless the CCWSD against any and all actions, claims and/or damages arising out of the Fire Districts' actions in the performance of this Agreement, including but not limited to environmental risks and risk of application to structures. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28, nor shall the same be construed to constitute agreement by any party to indemnify the other party for such other party's negligent, willful or intentional acts or omissions. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which may otherwise be available. 11. The Parties may terminate this Agreement without cause upon providing thirty(30)days written notice to the other parties. 12. All notices from any of the parties to the other shall be deemed duly served if mailed, emailed or faxed at the following: Golden Gate Fire Control District Collier County Water Sewer District J. Nolan Sapp Steve Messner Interim Fire Chief Water Department Director 14575 Collier Boulevard 4370 Mercantile Ave Naples,FL 34119 Naples,FL 34104 Fax—239-348-7546 Fax—239-252-6788 Big Corkscrew Island Fire Control District Rita M. Greenberg Fire Chief 13240 Immokalee Road Naples, FL 34120 Fax—239-455-6497 4 `�J 16 C1 IN WITNESS WHEREOF, the Big Corkscrew Island Fire Control and Rescue District and Golden Gate Fire Control District and Collier County Water — Sewer District have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. BOARD OF COUNTY COMMISSI, S,, ; COLLIER COUNTY, FLORIDA,r �E ATTEST `' '> GOVERNING BODY OF COLD, DWIGHT E. BROCK,Clerk COUNTY AND EX-OFFICIO THE;` GOVERNING BOARD OF TH :COL tERr BY _ I :42 COUNTY WA ER-SEWS' DI CT Depu - Attest as to airman s 'a >` BY. 11,, 2. .4� 'signature only.- IA : ILLER,Esq. C . oman Approved as to fornind 1 gality: BY: S-r--4 -4-"— - Scott R. Teach Deputy County Attorney /Signatures continued on Following Pare] ICI Item# l (DG Dateda I H3 Date Recd I -�3 (02 5 16C1 BIG CORKSCREW ISLAND FIRE CONTROL AND RE CUE DISTRICT BY: ) )'1 • i ' j RITA M. GEENB"G, Fire Chief WITNESSES: (Sign Name) /J7iC/1,9tZ 7 G r�.SCaa (Print Name) r / i■■ (Sign Name) 01 0 (Print Name) [Signatures continued on Following Pagel 6 16C1 ,:, GOLDEN GATE FIRE CONTROL DISTRICT d / I By: • II fi.::,1 .N it . SA' ' ,Interim Fire Chief WITNESSES: (Sign Name) (Print Name) SLOCLAA, PIA 0-titAs0 (Sign Name) Suk-san Il.Orru — (Print Name) CD 7 16 C 1 y� Exhibit"A" Map of Existing and Proposed Connections II 8 Imo_ _ 16C1 , ,.,,, , - - ..,--,, 131 r r 1141: tea" � 5 Dakesi3 �, ,!Ilan ,,l_ –7 1,, i tip :, ► -{ 3 CA Z ,r� I , III it . 14 1, 1 ill I- -I 1 ' 1 = pAP LN, �� i ( I 1 ' I R13 t - M If xr+ A (/� °' ,_, 1 -< rf S ��L>o ElsResseua ,.. m —. __ i IllaMill. Cal ,) 0 -zriTSTSw_i_ p 0 as ed ; _______ ITihSTSW — m ❑® a) 13th STSW 0 0 a J ( D IAI r ^ L] 5th 5TN', 1st STN ' V1 ,, I J ' 1 1 ®��i®1®®JLJ�aiy®aaiF� � 1 p r � • N� �` ■Mil 1 f A 0 __ o '1 20tfi AE ■ f ( V - r i i� 1 f '- , r _ _ O • . Grp LDN I 1, I OL i i I I 1 1 1 I 11 f l x 1 1 1 1 , 10 LU�S - M err •' V' �L�D(N r= 1 V• se ---do 0 u to "�" 4 m " o ©y N C N a�v 2 ,. , m „ A N u O 6 , Ei * a 6- -n Yea TS ri 1. _= r.co n ° . f7 = '1 ; ,n 3 3 an ma, n N M O i N y j 1 0 r 'r 5 '' -n W , C] P O ro K w MARIAB V _,, rte . 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