Backup Documents 10/22/2013 Item #16E 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16E2
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Routed by Purchasing Department to Office Initials Date
the Following Addressee(s)(In routing order)
1. Risk Management Risk
2. County Attorney Office County Attorney Office
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3. BCC Office Board of County
Commissioners 04-A/ \Z\,zA
4. Minutes and Records Clerk of Court's Office
2.., it 3
5. Return to Purchasing Department Purchasing
Contact: Diana DeLeon
PRIMARY CONTACT INFORMATION
Name of Primary Diana DeLeon for Joanne Markiewicz, Phone Number 252-8375
Purchasing Staff November 25,2013
Contact and Date
Agenda Date Item was October 22,2013 Agenda Item Number 16.E.2
Approved by the BCC
Type of Document Resolution r�,� \ Number of Original 2
Attached Ql3 — aLI( Documents Attached
PO number or account N/A Solicitation/Contract 07-4103 Mail
number if document is NumberNendor Name Barcoding
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the , 04 l-�.bY
BCC,all changes directed by the BCC have been made, and the document is ready for th=
Chairman's signature.
16E2
MEMORANDUM
Date: December 13, 2013
To: Diana De Leon, Contracts Technician
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2013-241 - #07-4103 Mail Barcoding
Attached is an original copy of the contract referenced above, (Item #16E2) approved
by the Board of County Commissioners on October 22, 2013.
The second original will be held on file in the Minutes and Records Department for
the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16E2
RESOLUTION NO.2013- 241
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE PAST DUE ACCOUNTS
FROM ACTIVE ACCOUNTS RECEIVABLE FINDING THAT DILIGENT
EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND THE
FUNDS ARE NOT COLLECTIBLE.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable where
diligent efforts at collection have proved unsuccessful; and
WHEREAS, Collier County attempted to collect a debt owed to the County from a prior
vendor, the United States Postal Service (USPS) mail consolidator, Mail Barcoding Services of
SWFL, Inc. (MBS); and
WHEREAS, without notice MBS ceased operations and filed bankruptcy, and Collier
County timely filed it notice of claim with the U.S. Middle District Court of Florida;and
WHEREAS,the County is unable to collect this debt despite diligent efforts.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The Board finds that Collier County made diligent efforts to collect the total debt amount
by timely filing a bankruptcy claim in the U.S. Middle District Court of Florida (Case
No. 6:08-bk-10252-KSJ)for the total amount of the debt($30,276.46)which included the
total amount owed to the County in accounts receivable ($35,146.89) minus the accounts
payable ($4,870.43).
2. Despite diligent efforts, the County was not able to collect the debt from Mail Barcoding
Services of SWFL, Inc., as the bankruptcy court disallowed the claim on or about May 5,
2011.
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16E2
3. The Board finds that the total amount of $30,146.89 may be removed from active
accounts receivable in accordance with generally accepted account procedures and
pursuant to law.
I ti�
This Resolution adopted on this 2). day of October, 2013, after motion, second and majority
vote favoring adoption.
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ATTEST ,• BOARD OF„COUNTY C I MMISSIONERS
DWIgtIT,E. BROCK,CLERK OF COL E '+C I)UNTY FLORIDA
‘/A By
Clerk GE O:+ IA A.HILLER,ESQ.,
Attest as to Cowman CHAIRWOMAN
sianItttfa r nlv,
Approval as to form and legality:
06/20:iiir tv,
'olleen M. Greene
Assistant County Attorney
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item j# `
Agenda p '9.a_ 3
Date
Date Z 13 t3
Recd --
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Deputy(leek
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