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Backup Documents 10/22/2013 Item #16D1316D13. ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the excention of the Chairman's signature draw a line through routine lines # 1 through #4, complete the checklist, and forward to Sue Filson (line #5). Route to Addressee(s) Office Initials Date (List in routing order) (Initial ) App licable) 1. Rosa Munoz, Grant Coordinator Housing, Human, Veterans Services RM 10/23/13 Approved by the BCC Department 2. Jennifer A. Belpedio, ACA Office located within Housing, Human, Number of Original 2 originals Attached Veterans Services Department Documents Attached 10 3. County Attorney's Office County Attorney's Office �U-R7 �O aH l 4. BCC Office Board of County Commissioners {� 2. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and N/A 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION 10:Z4n (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) I Name of Primary Staff Rosa Munoz Grant Coordinator Phone Number 239 - 252 -5713 Contact (Initial ) App licable) Agenda Date Item was 10/22/13 V Agenda Item Number 16 D.+i— 1'3 Approved by the BCC Chairman, with the exception of most letters, must be reviewed and signed by the Office of the Type of Document Subrecipient Agreement - Goodwill Number of Original 2 originals Attached Industries of SW Florida Documents Attached INSTRUCTIONS & CHECKLIST NI-1-11 I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 n u matter _number » /udocument_number» cL r „ (/ Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate. Yes N/A (Not (Initial ) App licable) 1. Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the RM Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and N/A all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or RM the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and RM initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip should be RM I / V provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of vour deadlines! 6. The document was approved by the BCC on 10/22/13 and all changes made during thf RM meeting have been incorporated in the attached document. The County Attorney's Office h reviewed the changes, if applicable. NI-1-11 I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 n u matter _number » /udocument_number» cL r „ (/ 013 MEMORANDUM Date: October 29, 2013 To: Rosa Munoz, Grants Mgmt. Coordinator Housing, Human & Veteran Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Amendment #1 to the Agreement between Collier County & Goodwill Industries of Southwest Florida, Inc. Grant #B- 09 -UC -12 -0016 SFDA/CSFA #14.218 DUNS #152823662 FETI #59- 6196141 FY End 12/31 Monitoring Deadline: 09/30/2018 Attached please find one (1) original document for the item referenced above (Agenda Item #16D13), approved by the Board of County Commissioners on Tuesday, October 22, 2013. An original has been kept by the Minutes & Records Department as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252 -7240. Thank you 160134, Grant # - B- 09 -UC -12 -0016 CFDA/CSFA# - 14.218 Subrecipient — Goodwill Industries of Southwest Florida, Inc. DUNS # - 152823662 FETI # - 59- 6196141 FY End 12/31 Monitoring Deadline 9/30/2018 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND GOODWILL INDUSTRIES OF SOUTHWEST FLORIDA, INC. This Amendment, is entered into this Oq-,� 4 day of , 2013, by and between Goodwill Industries of Southwest Florida, Inc. a private not - for - profit corporation existing under the laws of the State of Florida, herein after referred to as SUBRECIPIENT and Collier County, Florida, herein after to be referred to as "COUNTY," collectively stated as the "Parties." WHEREAS, on May 14, 2013 the COUNTY entered into an agreement with the Community Development Block Grant (CDBG) funds to be used for a Micro - Enterprise Program (hereinafter referred to as the "Agreement "); and WHEREAS, the Parties desire to amend the Agreement to reference Chapter 2013 -154, Laws of Florida and make housekeeping type modifications to the agreement. NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to amend the Agreement as follows: Words Str-uek Thr— are deleted; Words Underlined are added F3 I. SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG funds, as determined by Collier County Housing, Human and Veteran Services (HHVS), perform the tasks necessary to conduct the program as follows: FY2009 -2010 Amended Action Plan identified and approved the project to Goodwill Industries for the following: Project Component One: Micro - Enterprise Program that will consist of two (2) three 3 4-2- 6 week business and management *,.aini g e es sessions -2 classes each week for six (6) weeks totaling 12 classes. Project Component Two: Funding costs will include but not limited to the following expenses: Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment # I to Micro Enterprise Agreement Page 1 of 11 16013A Personnel, Operating, and consultant. Items identified for funding are outlined in the budget in Section III. All activities funded with CDBG funds must meet one of the CDBG program's National Objectives: benefit low- and moderate - income persons; aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 570.208 II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the 24th day of May, 2013 and end on the 34-th day of Oetober, 2013 December 31, 2013. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. III. AGREEMENT AMOUNT The COUNTY agrees to make available THIRTY TWO THOUSAND NINE SIX HUNDRED FORTY NINE DOLLARS AND NO TEN CENTS ($32,°0— $32,640.10) for the use by the SUBRECIPIENT during the Term of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included thereto as a result of a subsequent amendment(s) to the Agreement, shall be referred to as the "Funds "). The budget identified for the Micro - Enterprise Project shall be as follows: Line Item Description CDBG Funds Amended amounts Technical Assistance/Personnel Costs $ 10,000 N/A Program Manager $ 10,000 N/A '20 780 hours Operating Expenses $ 6,574 $ 4,965.10 Program Expenses & Supplies Student /Coach - Operation Jump Start Manual $—,250 $ 1,950 2-5 30 Manuals @$1635 $65 /2-elasses for 3 three sessions Student Kits - Includes: $ 300 N/A Folders, pens, calculators, (each kit include supplies for 230 students) $150 ^ °r elass, holding Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment # 1 to Micro Enterprise Agreement Page 2 of 11 16B13 Facilitator Manual $ 210 N/A Operation Jump Start Manual -1 -mattual $ 10,000 @$105 /each per elass /2 ^lass°° $ 14,400 Facilitator /Coach Kits - $45X10 (8 ,.,,.,ehes Q. 2 $-459 $ 405 f eilitatefs) $45X7 r-,,.,ehes/2 F.,eilitator-s /each Student Tote for class -Totes to carry books & $ --479 $ 352.50 study supplies, $11.75 per student with -for 230 students per 2 3 classes sessions Shipping & Handling $ 550 N/A First e-lass Session will need Shipping first -class 2 -day which is $394, the second class will be regular delivery Frames -$645 $9.90 /each x by 49 30 students $ — 274 $ 297 Paper -for class and graduation certificates $ 100 N/A Name Tags -for speakers, students, facilitators, $ 200 N/A and coaches Supplemental Books -E Myth: Why most small $--- 770 $ 600.60 businesses Don't Work & What to Do About it- (259 39 copies @$15.40 per copy /40 30 students, 7 coaches, and 2 facilitators) Advertising/Marketing $moo $2,635 Google Adwords- Search engine Advertising -$20 $ 1,800 N/A per day for three months Collier Citizen - (weekly Collier County $ 1,800 $ 200 Newspaper) S lweeks at $200 /week: Advertise in the Spanish Radio Channel -4 5 $2 -999 $ 275 weeks at $55 /week Printed Materials - brochures, flyers, bag - stuffers $ 350 $ 360 at Goodwill & Goodwill & Job Link Centers, Chamber of Commerce etc Travel for Personnel & Consultants $-825 $ 640 Mileage '' 5� paid $0.55 /mile Consultants $– 9;689 $ 14,400 F,,eilitater , „lasses $- -4;999 $ 6,000 -(s) per- elassQ @$2,000 O Facilitator Session/3 sessions /$2,000 /each Coaches(s) 4 per elass' elasse^ ne700 4 @ 3 $--5,600 $ 8,400 Sessions /$700 /each TOTAL $329949.00 Total Program Expenses: Personnel Ex enses $ 10,000 Contracted Consultant $ 14,400 Operating Expenses $ 8,240.10 Goodwill Industries of SW Florida, Inc. (CDS I3 -02) Amendment # I to Micro Enterprise Agreement Page 3 of 11 16013 Total Expenses 1 $32,640.10 Modifications to the `Budget and Scope" may only be made if approved in advance. Budgeted fund shifts between cost categories and activities shall not be more than 10% and does not signify a change in scope. Fund shifts that exceed 10% of a cost category and activity shall only be made with board approval. All services specified in Section I. Scope of Services shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of quarterly progress reports. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred duringt the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." The following table details the project deliverables and payment schedule: Deliverable Payment Schedule Project Component One: Micro - Enterprise Submission of monthly invoices and Program that will consist of two (2) three submission of supporting documents must sessions; 12- session- classes for 6 -week be provided as back up as evidenced by business and management training courses i.e. sign in sheets, and additional and; documents as needed Project Component Two: Funding costs Final 10 /o a ($3,294.90 $3,264.10) released will include but not limited to the following expenses: Personnel, Operating, and upon documentation of 3 classes consultant. sessions completed and a minimum of 40 30 persons served This funding will benefit a minimum of 40 N/A 30 low- moderate income individuals in Collier County. Goodwill Staff will manage the creation and N/A Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment # 1 to Micro Enterprise Agreement Page 4 of 11 16D1314 maintenance of income eligibility files on clients served Submission of Quarterly Reports (attached N/A as Exhibit "D Survey N/A IX. ADMINISTRATIVE REQUIREMENTS B. DOCUMENTATION AND RECORDKEEPING 2. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. -34. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for four (4) years after expiration of this Agreement with the following exception: if any litigation, claim or audit is started before the expiration date of the four (4) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records and transfer, at no cost, to COUNTY, all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy and duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the public agency. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. F3 E. PURCHASING All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in conformity with the thresholds of Collier County Purchasing Policy. Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment #I to Micro Enterprise Agreement Page 5 of I I 16D134 Purchasing Threshold Policy Dollar Range $ Quotes Under$3K 1 Written Quote Abe,ve $3K to $4-OK $50K 3 Written Quotes Above $ 1 OK to $50K 3 Written Quotes Above $50K Request for Proposal (RFP) Invitation for Bid (IFB) H. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Section IX.B.3, the SUBREICPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. Any balance of unobliizated funds which have been advanced or paid must be returned to the County. Any funds in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section IX.B.3, the SUBREICPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. EXHIBIT "F" LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS 40. Florida Statutes, 119.071, Contracts and Public Records REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGE TO FOLLOW Goodwill Industries of SW Florida, Inc. (CDS ] 3 -02) Amendment 41 to Micro Enterprise Agreement Page 6 of 11 1601314 IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: DWIGHT E. BROCK, CLERK Dated.--"jr — (S�AL) Afiesi as tot ain� an's- BOARD OF , lot COUNTY, FtOl, u By: GE6­RG I VA+H COMMISSIONERS OF COLLIER ESQ., CHAIRWOMAN GOODWILL INDUSTRIES OF SOUTHWEST FLORIDA, INC. Z7- By: Subrecipient Signature Fred Richards, VP of Career Development Services Subrecipient Name and Title Approved as to form and legality: J Belpeddio, Assistant County Att, eri i 'er �A y Attorney Good\% ill Industries ol'SW Florida. Inc. (CDS 13-02) amendment #I to Micro Enterprise Agreement Page 7 or 1 , 1 16D13 EXHIBIT "B" COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Sub recipient Name: Goodwill Industries of Southwest Florida, Inc. Sub recipient Address: 4940 Bgyline Drive, North Fort Myers, FL 33917 Project Name: SWFL Micro - Enterprise Program Project No: CDS13 -02 Payment Request # Dollar Amount Requested: SECTION II: STATUS OF FUNDS 1. Grant Amount Awarded $32,640.10 2. Sum of Past Claims Paid on this Account 3. Total Grant Amount Awarded Less Sum Of Past Claims Paid on this Account $ 4. Amount of Previous Unpaid Requests 5. Amount of Today's Request 6. Current Grant Balance (Initial Grant Amount Awarded Less Sum of all requests) $ I certify that this request for payment has been drawn in accordance with the terms and conditions of the Agreement between the COUNTY and us. To the best of my knowledge and belief, all grant requirements have been followed. Signature Date Title Authorizing Grant Coordinator Supervisor. Dept Director Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment #I to Micro Enterprise Agreement Page 8 of 11 (approval authority under $14,999) (approval required $15,000 and above) EXHIBIT "D" QUARTERLY PROGRESS REPORT Sub - recipients: Please fill in the following shaded areas of the report Agency Name: Project Title: Program Contact: Telephone Number: {29),))106 *REPORT FOR QUARTER ENDING: (check one that applies to the corresponding grant period): 16D139 Date: Alternate Contact: ❑❑ ❑ ❑ ❑ 01/31/13 04130/13 07/31/13 ,` 10/31/14 Please take note: Each quarterly report needs to include cumulative data beginning from the start of the agreement date of April "^' May 14' 2013. 1 Please list the outcome goals) from your approved application & sub - recipient agreement and indicate your progress in meeting those' oats since November 13, 2012.' Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment # 1 to Micro Enterprise Agreement Page 9 of I I 2. Yes If no, explain: 160131 0 No .... Since October 1, 2012, of the persons assisted, how many.... a. ...now have new access (continuing) to this service or benefit? b. ... now has improved access to this service or benefit? C. ... now receive a service or benefit that is no longer substandard? #' TOTAL: 0 4. Section 108 Loan Guarantee Other Consolidated Plan Funds Other Federal Funds State / Local Funds Total Other Funds Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment # 1 to Micro Enterprise Agreement Page 10 of 11 HOPWA CDBG ESG HOME Total $ Entitlement $ Funds - iboi3*+ Complete EITHER question #7 OR #8. Complete question #7 if your program only serves clients in one or more of the listed HUD Presumed Benefit categories. Complete question #8 if any client in your program does not fall into a Presumed Benefit category. DO NOT COMPLETE BOTH QUESTION 7 AND 8. 7. PRESUMED SENF.FIGIARY DATA: , 8, JOTHER BENEFICIARY DATA: INCOME RANGE I Indicate the total number of UNDUPLICATED Indicate the total number of UNDUPLICATED persons served since October 1 who fall into persons each presumed benefit category (the total served since October 1 who fall into each income should equal the total in question #6) : category (the total should equal the total in question #6) TOTAL: 9. Report as: Abused Children Homeless Person Battered Spouses Persons w/ HN /AIDS Elderly Persons Veterans Chronically / Mentally ill Physically Disabled Adults Other -Youth Report as: QUARTERLY PROGRESS Extremely low Income (0 -30 %) t5, REPORT U .. s. What, Is the total numberof UNDUPLICATED clients served this quartor, if applicable? a. Total No. of adult females served f3 "'Total No. of females served under 18: Native Hawaiian /Other Pacific Islander b. Total No. of adult males served: 0 Total No. of males served under 18: 0, , American Indian /Alaskan Native & White Ct; TOTAL: 0 TOTAL: 0 C. Total No. of families served: Total No. of female head of household: ••,,. s. What is the total number of UNDUPLICATED clients served since October, if apps €cable? a. Total number of adult females served �� 0 Total number of females served under 18:� 0 b. Total number of adult males served. t# „:,Total number of males served under 18: TOTAL: 0 TOTAL: 0 C. Total No. of families served: 0 :Total No. of female head of household: Complete EITHER question #7 OR #8. Complete question #7 if your program only serves clients in one or more of the listed HUD Presumed Benefit categories. Complete question #8 if any client in your program does not fall into a Presumed Benefit category. DO NOT COMPLETE BOTH QUESTION 7 AND 8. 7. PRESUMED SENF.FIGIARY DATA: , 8, JOTHER BENEFICIARY DATA: INCOME RANGE I Indicate the total number of UNDUPLICATED Indicate the total number of UNDUPLICATED persons served since October 1 who fall into persons each presumed benefit category (the total served since October 1 who fall into each income should equal the total in question #6) : category (the total should equal the total in question #6) TOTAL: 9. Report as: Abused Children Homeless Person Battered Spouses Persons w/ HN /AIDS Elderly Persons Veterans Chronically / Mentally ill Physically Disabled Adults Other -Youth Report as: 3, Extremely low Income (0 -30 %) t5, Low Income (31 -50 %) U .. Moderate Income (51 -80 %) c Above Moderate Income ( >80 %) TOTAL: 0 Please indicate how many UNDUPLICATED clients served since October fall into each race category. In addition to each race category, please indicate how many persons in each race category consider themselves Hispanic (Total Race column should equal the total cell). RACE ETHNICITY White Black/African American C1 Asian 0 l American Indian /Alaska Native adz Native Hawaiian /Other Pacific Islander ' 0 � American Indian /Alaskan Native & White Ct; Black/African American & White,'',,,, 0 Am. Indian /Alaska Native & Black/African Am. Ci , Other Multi- racial 0 Other 0 TOTAL: 0 Name: Title: Goodwill Industries of SW Florida, Inc. (CDS 13 -02) Amendment # 1 to Micro Enterprise Agreement Page 11 of 11 of whom, how many are Hispanic? ;of whom, how many are Hispanic? W.'.,.: of whom, how many are Hispanic? flr ; of whom, how many are Hispanic? ••; of whom, how many are Hispanic? t? +; of whom, how many are Hispanic? #) ; of whom, how many are Hispanic? 0_; of whom, how many are Hispanic? € ; of whom, how many are Hispanic? 0 J; of whom, how many are Hispanic? 0 TOTAL HISPANIC Signature: Your typed name here represents your a ec ronic signature