Backup Documents 10/22/2013 Item #16D 8ORIGINAL DOCUMENTS CHECKLIST & ROUTING IL 6
D $
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature. draw a line through routine lines # 1 through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order)
Office
Initials
Date
1. Lori Fisher
HHVS
3
2. Jennifer Belpedio
County Attorney Office
"-
16D8
3. BCC Office
Board of County
Commissioners
%
4. Minutes and Records
Clerk of Court's Office
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(O(2e43
(0--Nam
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff
Lori Fisher
Phone Number
239 - 252 -2995
Contact / Department
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
Agenda Date Item was
October 22, 2013
Agenda Item Number
16D8
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
%
Type of Document
Grant Modification DRI I Z Grant 49
Number of Original
3
Attached
Grant 907DB -3 V- 09- 21 -01 -ZO l
Documents Attached
PO number or account
Needs Grantor Signature (DEO)
number if document is
The Chairman's signature line date has been entered as the date of BCC approval of the
r_
to be recorded
document or the final negotiated contract date whichever is applicable.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not
nnnrnnrinta (Initial) Annlicable)
11. I Does the document require the chairman's original signature? I A 'F- A
2.
Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
%
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
r_
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of zour deadlines!
8.
The document was approved by the BCC on October 22" 2013 and all changes made
during the meeting have been incorporated in the attached document. The County
I
Attorne 's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
• 1
To:
From:
Date:
Clerk's Minutes & Records
Lori Fisher
October 23, 2013
Memorandum
Subject: Modification to Z Grant Agreement approval
BCC meetinq 10/22/2013 item #16D8
Re: Collier County and DEO for Z grant #07DB- 3V- 09.21- 01 -Z01
Three modification forms each with the Chairwoman's original signature needs
to be sent to the Department of Economic Opportunity. Included with this
mailing should be the attached cover letter package which includes the cover
letter, project narratives of service area # 2 with maps, executive summary, and
a Request for Amendment form.
Please Contact me when you have signed I will come over and put the
packets together. This is Imperative I must put the packets together a
certain way for Brenda at DEO
A FedEx envelope has been pre- addressed and included for use.
Please contact me if you have any questions at 252 -2995.
Thanks,
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
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Board of Collier County Commissioners
Donna Fiala Georgia A. Hiller, Esq. Tom Henning
District 1 District 2 District 3
October 22, 2013
Brenda Lovett, Government Operations Consultant II
Florida Department of Economic Opportunity
Caldwell Building 107 E. Madison Street, MSC -400
Tallahassee, FL 32399
•
Fred W. Coyle Tim Nance
District 4 District 5
Re: Disaster Recovery Initiative Grant Contract #07DB- 3V- 09- 21- 01 -ZO1
Modification #9
Dear Ms. Lovett:
Please accept this modification to a grant agreement between the Department of Economic
Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Grant
Contract #07DB- 3V- 09- 21- 01 -Z01, signed by the Collier County Board of Commissioners on May
23, 2007, with an effective date of June 20, 2007.
This modification will accommodate the following activities:
• Reinstate the Agreement
• Extend the grant agreement
• Revise activity work plans
• Revise the program budget and scope of work
• Change number of accomplishments and beneficiaries
Requested changes to the grant agreement will facilitate expending the grant funds and allow
Collier County to address certain Disaster Recovery needs in the Community.
The enclosed modification was approved by the Board of Collier County Commissioners at a
regularly scheduled public meeting on October 22, 2013; agenda item #16D8.
Sincerely,
Georgia A. Hiller, Esq
Chairwoman, Board of Commissioners
Collier County, Florida
3299 Tamiami Trail East. Suite 303 • Naples, Florida 34112. 5746.239- 252 -8097 • FAX 239 - 252 -3602
Mel • 0 ,
A,[J
Memorandum
To: Clerk's Minutes & Records
From: Lori Fisher
Date: October 23, 2013
Subject: Modification to Z Grant Agreement approval
BCC meeting 10/22/2013 item #16D8
Re: Collier County and DEO for Z grant #07D&N- 09.21- 01 -Z01
Three modification forms each with the Chairwoman's original signature needs
to be sent to the Department of Economic Opportunity. Included with this
mailing should be the attached cover letter package which includes the cover
letter, project narratives of service area # 2 with maps, executive summary, and
a Request for Amendment form.
A FedEx envelope has been pre- addressed and included for use.
Please contact me if you have any questions at 252 -2995.
Thanks,
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
i
EXECUTIVE SUMMARY
Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements
between the Florida Department of Economic Opportunity (DEO) and Collier County and (2)
approve one subrecipient agreement common to each grant and accept EASF's termination of a
subrecipient agreement. (Net Fiscal Impact - SO)
OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in
order to fully expend available grant funding.
CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida
Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates
funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each
grant, terms within each agreement need to be changed. Below is a chart of the grant agreements
presented for modification.
Grant Contract
BCC Approval
Current Award
Disaster Recovery Enhancement Grant
July 26, 2011
$3,335,131.91
(DREF Grant)
Item 16D 1
# 12DB- P5- 09- 21- 01 -K39
Disaster Recovery Initiative Grant
May 14, 2008
$2,814,698.15
(DRI A Grant)
Item 16D 17
#08DB-D3-09-2 1 -01 -A03
Disaster Recovery Initiative Grant
May 23, 2007
$2,339,882.00
(DRI Z Grant)
Item IOL
407DB -3 V- 09- 21- 01 -Z,O 1
Modifications "DREF Grant"
On May 28, 2013, the Board of County Commissioners approved agenda item #16131 requesting grant
modification 42; however Housing, Human and Veteran Services (HNVS) withdrew the modification
submittal to the grantor agency as the modification includes a change in Service Area requiring an
additional public hearing to be compliant with Florida Statute.
The chart below shows the DREF grant modification that will accomplish cancelling a project at
Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at
Hatcher's Preserve, and making minor adjustments to one existing project agreement with the immokalee
Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples
and Big Cypress Housing Corporation (BCHC).
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier"DEO grant agreement. The contract modification will redirect the unused
funds to benefit the George Washington Carver Area Storinwater Project and the Hatcher's Preserve
project.
ect
Action
Current
Reallocated
New
Subrecipient
BCC Approval
Grant
Amount
Grant
Agreement
kRromelia
Budget
Bud et
get
Amount
Granl
$300,00000
- 5300,000.00
50000
N/A
Approved May 28,
4odification/
2013
Subrecipient
agreement
cancellation
initiated by the
Subrecipient as
they do not have
the adequate cash
now to support the
L
project on a
reimbursement
basis
City Of
New Subrecipient
50 00
559,360.00
$59,360.00
$56,000.00
Approved May 281
Naples
AgreementiGrant
2013 will be
Stnnnwater
Modification for a
executed upon DEO
G WCA area
hurricane
approval of the
hardening project
modification
to make repairs
and improvements
to the stormwater
system servicing
the area of the
GWCA.
Big Cypress
New subrecipient
5000
$240,640.00
(240,640.00
$221,388.80
Approval proposed
Housing
Agreement/Grant
(DREF amount)
as part of this item
Corporation
Modification To
(BCHC)
Construct low
Hatcher's
income housing to
benefit storm
victims.
Immokalee
AmendmcnuGrant
52,084,513.91
50.00
$2,064,513.91
$2,011,955.46
Approved May 28,
CRA -
Modificatinn
2013 but not routed,
Stormwater
Update work plan
updated and part of
to reflect the
this item.
project's actual
Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient
agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC
comhines three funding sources; $221,388.80 is allocated from the subject DREF Grant 412DB- P5- 09- 21- 01 -K39. The total
amount of the suhrecipiew agreement will contain DREF funds plus additional funding from Disaster Recovery Initiative Grants
#'s 07DR- W- 09 -21 -01 -701 (/- grant) and 08DB- D3- 09- 21- 01 -A03 (A grant).
The steps taken to achieve these actions were as follows:
I. Advertised for eligible projects on February 1 and June 28, 2013 to meet the needs of the
community and help expend all awarded grant funds. Five applications were received on the first
application solicitation and one on the second application solicitation.
2. Cunducted a public meeting for input and recommendation on July 22, 2013 for the two proposed
projects.
3. Provided a presentation of the results of the process to the Affordable Housing Advisory
Committee (AHAQ for their input on August 19, 2013.
160 81
"DRI A Grant"
A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation
(SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing
projects by grant modification. The proposed modification will reallocate this unused SFR balance to a
new I latcher's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend
the grant.
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. Tile contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project.
Existing
Project I Budget
Unused
Funds
Reallocation
Revised
Subrecipient
Agreement
Budget
Amount
Countywide
Single Family $1,594,264.67
$338,219.36
$- 338,219.36
$1,256,045.31
N/A
Rehabilitation
Preserve is $0.00
Preserve
$0.00
$338,219.36
$338,219.36
$31 1,161.81
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
"DRI Z Grant"
On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster
Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient
agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement
facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at
the request of EASF, they have chosen to not proceed with the project as previously Board approved. As
such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement.
Housing Human and Veteran's Services Department withdrew the submittal of the modification to the
grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing
project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will
build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be
cancclled and a new agreement will be initiated for Board approval with BCHC for this project.
The reallocation of funds within the grant remains the same as the march 26`x' modification submittal.
Hie funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66
currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00
currently unused from the Immokalee Infill project. The proposed modification will reallocate the unused
SFR funds and the unused Immokalce Infill project funds to the Hatcher's Preserve project, update
beneficiaries and work plans, reinstate and extend the grant.
I'his modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served.
•1
Project
Existing
Unused
I
Subrecipient
North
Budget
Funds
Reallocation
i Revised Budget
Agreement
Amount
Immokalee
Mousing
$371,260.57
0.00
I $115,924.66
$489,185.23'
$106,650.69
Hatcher's
($115,924.66 +$2,000.00)
Preserve
Immokalee
Infill flousin
$293,300.00
52,000.00
$2,000.00
$291,300.00
N/A
I
Single Family
Rehabilitation
$53 2942.45
$1 15 924.66
, -$1 15 924.66
1 $417017.79
N/A
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
(2) Subrecipient Agreement
Subrecipient - Big Cypress Housing `Corpo ratio n/Hatcher's Preserve
Below are tile details of the associated Subrecipient agreement for the three aforementioned Disaster
Recovery agreement modifications.
i Grant Award Activity Total DREF FUNDS DRIL DRl A
DEO FUNDS FUNDS
FUNDS
Project Component #1 r$6 5,201.30 $221,388.80 $106,650.69 $307,161.81
The construction cost and associated
costs of fees and permits necessary to
construct a minimum of five single
I family homes at Hatcher's Preserve in
Immokalee, Florida.
Component 92 The cost of a HUD $4,000.00 $4,000.00
required Environmental Assessment for
the I latcher's Preserve Communi .
Total 5639,201.30 $ 221,388.80 1 $106,650.69 $ 311,161.81
FISCAL IMPACT; Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds
are available within the Housing Grants Funds (705 and 121) Projects 33 19 1, 34540 and 34541. A total
amount of $756,144.02 is being reallocated with three separate grant modifications.
GROWTH MANAGEMENT IMPACT: Implementation of DREF and DR] will help facilitate efforts
to meet the goals, objectives and policies set forth in the Housing Element of the Growth :Management
Plan.
LEGAL CONSIDHMAI'IONS: Agrcements that were approved by the Board, but not routed for
signature, are not legally binding and may be replaced by agreements proposed in this item. Once the
�001
160 e
DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient
agreements may be executed by the Board Chairwoman. This item has been approved for form and
legality and requires a majority vote for BCC action. - JAB
RECONEMENDATION: ro approve and authorize the Chairwoman to sign three grant modifications,
the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept
F11SF's termination of a subrecipient agreement.
PREPARED BY: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services
16D 8
Collier County DRI #07DB- 3V- 09- 21- 01 -ZO1 Modification #9
SERVICE AREA #2
Disaster Recovery Initiative
Collier County grant #07DB- 3V- 09- 21- 01 -Z01
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2005 storm season low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization to facilitate the construction of single family homes designated for rental
units to low income families. Completed homes will be leased to low to moderate income Immokalee
residents that resided in substandard housing while surviving in the 2005 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms.
DRI I Z Grant Funding $117,924.66
j Number of Units 1 housing units
Number of Beneficiaries 1 households
Location j Immokalee, Florida
Supporting Photographs and Map on the next page
Collier County DRI #07DB- 3V- 09- 21- 01 -ZO1 Modification 49
16O8 .
Collier County DRI#07DB-3V-09-21-01-Z01 Modification#9
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Collier County DRI #07DB-3V-09-21-01-Z01 Modification #9
Department of Economic Opportunity - Disaster Recovery Initiative
160
8 d
Modification to Subgrant Agreement
6/1/2013
:MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This ;Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA
Contract Number 07DB- 3V- 09- 21- 01 -ZO1, award dated June 20, 2007 ( "the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a sub -grant of $2,339,882.00 to Recipient under the Disaster Recovery Initiative
Program ("DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
® Reinstate Agreement
I . The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. 'The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
lJ
p
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/1/2013
Modification Number: 9
DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOI
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
❑ Other:
0
Ad
Department of Economic Opportunity — Disaster Recovery Initiative b
Modification to Subgrant Agreement 6/1/2013
Modification Number: 9
DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOI
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in fitll force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
A:
Name: William B. Killingsworth
"Title: Director
Division of Community Development
Date:
Recipiefit: Collier Co my
By.
Name: 'Georgt A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: to lz-x 1 i3
ATTES7%-
0,M,PAHT E. BAPK, Clark
}/. _ _
Attest as to Chairman's
signature only:4
Approved as to form and legality
Ass'istant County omey
,o 1 \13
Department of Economic Opportunity - Disaster Recovery Initiative 6 a
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "'Fab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. tilove the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The (late
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Collier County DRI 407DB- 3V- 09- 21- 01 -Z01 Modification #9 16D
SERVICE AREA #2
Disaster Recovery Initiative
Collier County grant #07DB- 3V- 09- 21- 01 -Z01
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2005 storm season low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization to facilitate the construction of single family homes designated for rental
units to low income families. Completed homes will be leased to low to moderate income Immokalee
residents that resided in substandard housing while surviving in the 2005 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
1 2005 Storms.
DRI I Z Grant Funding $117,924.66
Number of Units 1 housing units
Number of Beneficiaries 1 households
Location Immokalee, Florida
Supporting Photographs and Map on the next page
Collier County DRI #07DB- 3V- 09- 21- 01 -Z01 Modification 49
E001
Collier County DRI #07DB-3V-09-21-01-Z01 Modification #9 1 6 0 8
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Collier County DRI #07DB-3V-09-21-01-Z01 Modification#9
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6„/2013
MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, (the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA
Contract Number 07DB- 3V- 09- 21- 01 -ZOI, award dated June 20, 2007 ("the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a sub -grant of 52,339,882.00 to Recipient under the Disaster Recovery Initiative
Program ("DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
® Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is
replaced by the revised ,Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised .Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
(9"
16D 8
Department of Economic Opportunity — Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Modification Number: 9
DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOl
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
❑ Other:
C
Department of Economic Opportunity - Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/1i2013
Modification Number: 9
DEO /DCA Contract dumber: 07DB -3 V -09 -2 l - 01 -Z01
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
RZA
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
A TTEST.
4 HT E 13f�(?PK� Clerk
t- -T,�
Attest as to Chairman's
signature only.
i
Recipient,�Co lier{County
i
'I 1
By:
Name: Georgia A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: 10 120 113
Approved as to form and legality
CA ,(�_
AssMistant County omey
Jo II \15
l�l
160 8.
Department of Economic Opportunity — Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "'Fab" key to move from one field to the next. "Shift Tab" lets you move backwards.
Type in the Modification dumber in the three fields %N here it asks for the number.
type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
..click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before -Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Collier County DRI #07DB- 3V- 09- 21- 01 -Z01 Modification #9 160
SERVICE AREA #2
Disaster Recovery Initiative
Collier County grant #07DB- 3V- 09- 21- 01 -Z01
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2005 storm season low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization to facilitate the construction of single family homes designated for rental
units to low income families. Completed homes will be leased to low to moderate income Immokalee
residents that resided in substandard housing while surviving in the 2005 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms.
DRI I Z Grant Funding j $117,924.66
Number of Units 1 housing units I
Number of Beneficiaries 1 households
Location Immokalee, Florida
Supporting Photographs and Map on the next page
Collier County DRI #07DB- 3V- 09- 21- 01 -ZO1 Modification #9
Collier County DRI #07DB-3V-09-21-01-Z01 Modification#9 1 6
81
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Collier County DRI #07DB-3V-09-21-01-Z01 Modification #9
160 8.
Department of Economic Opportunity - Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
Mis Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA
Contract Number 07DB- 3V- 09- 21- 01 -ZO1, award dated June 20, 2007 ( "the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a sub -grant of $2,339,882.00 to Recipient under the Disaster Recovery Initiative
Program ( "DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
® Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. fhe Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
Department of Economic Opportunity - Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/11/2013
Modification Number: 9
DEOIDCA Contract dumber: 07DB- 3V- 09- 21- 01 -ZO1
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
❑ Other:
Department of Economic Opportunity - Disaster Recovery Initiative 160 t
,� �Y
Modification to Subgrant Agreement si,/zoy,
Modification dumber: 9
DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZO1
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
ATTEST
,P1 ,VIGHT E: BfIOCK. Clerk
Attest as to Chairman
sianaturp rnl�J, �.
Recipienf: ollier County
By: I
Name: Georgia -. Hi /r, Esq
Title: Chairwoman, BCC Commissioners
Date:
IolAa)i3
Approved as to form and legality
— ss tart County omey
,o /1 \15
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "Tab" key to move from one field to the next. "Shin Tab" lets you move backwards.
2. "Type in the Modification Number in the three fields where it asks for the number.
Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Leh
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an `'X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification inust have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING L6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUR
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and /or information needed. Ifthe document is already complete with the
excention of the Chairman's signature. draw a line through routing lines # 1 through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order)
Office
Initials
Date
1. Lori Fisher
HHVS
appropriate.
(Initial)
2. Jennifer Belpedio
County Attorney Office
Agenda Item Number
16D8
3. BCC Office
Board of County
Commissioners
Does the document need to be sent to another agency for additional signatures? If yes,
4. Minutes and Records
Clerk of Court's Office
741y\
t0(2&1(3
to-21(a&-v
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional r missing information.
Name of Primary Staff
Lori Fisher
Phone Number
239 - 252 -2995
Contact / Department
appropriate.
(Initial)
Agenda Date Item was
October 22, 2013
Agenda Item Number
16D8
Approved by the BCC
2.
Does the document need to be sent to another agency for additional signatures? If yes,
Type of Document
Grant Modification DRI III A Grant
Number of Original
3
Attached
Grant #08DB- D3- 09- 21- 01 -A03 /
Documents Attached
PO number or account
Needs Grantor Signature (DEO)
signed by the Chairman, with the exception of most letters, must be reviewed and signed
number if document is
by the Office of the County Attorney.
to be recorded
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
--
2.
Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
�
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
J
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on October 22" 2013 and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
�-C
�
Chairman's signature. C,
�.
I : Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
v
L ..
1
To: Clerk's Minutes & Records
From: Lori Fisher
Date: October 23, 2013
Memorandum
Subject: Modification to A Grant Agreement approval
BCC meeting 10/22/2013 item #16D8
Re: Collier County and DEO for A grant #08DB- D3- 09- 21.01 -A03
Three modification forms each with the Chairwoman's original signature needs
to be sent to the Department of Economic Opportunity. Included with this
mailing should be the attached cover letter package which includes the cover
letter, project narratives of service area # 7 with maps, executive summary, and
a Request for Amendment form.
Please Contact me when you have signed. I will come over and put the
packets together. This is Imperative. I must put the packets together a
certain way for Brenda at DEO.
A FedEx envelope has been pre- addressed and included for use.
Please contact me if you have any questions at 252.2995.
Thanks-
< LLL
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
16D 8
Memorandum
To: Clerk's Minutes & Records
From: Lori Fisher
Date: October 23, 2013
Subject: Modification to DREF A & Z Grant Agreement approval
BCC meeting 10/22/2013 item #16D8
Re: Collier County and DEO for DREF A & Z grant #12DB- P5.09.21.01 -K39,
A Grant #08- DB- D3- 09.21 -A03 & Z Grant #07136.3V- 09.21 - 01201
Two Agreements forms each with the Chairwoman's original signature needs to
be sent to the Department of Economic Opportunity.
A FedEx envelope has been pre- addressed and included for use.
Please Contact me when you have signed. I will come over and put the
packets together. This is Imperative. I must put the packets together a
certain way for Brenda at DEO.
Please contact me if you have any questions at 252 -2995.
Thanks,
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
1 6 a
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160 8,4
Board of Collier County Commissioners
Donna Fiala Georgia A. Hiller, Esq. Tom Henning
District 1 District 2 District 3
October 22, 2013
Brenda Lovett, Government Operations Consultant II
Florida Department of Economic Opportunity
Caldwell Building 107 E. Madison Street, MSC -400
Tallahassee, FL 32399
Fred W. Coyle Tim Nance
District 4 District 5
Re: Disaster Recovery Initiative Grant Contract #08DB- D3- 09- 21- 01 -A03
Modification #7
Dear Ms. Lovett:
Please accept this modification to a grant agreement between the Department of Economic
Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Grant
Contract #08DB- D3- 09- 21- 01 -A03, signed by the Collier County Board of Commissioners on
April 8, 2008, with an effective date of May 14, 2008.
This modification will accommodate the following activities:
• Reinstate the Agreement
• Extend the grant agreement
• Revise activity work plans
• Revise the program budget
• Change number of accomplishments and beneficiaries
• Add a new Service Area
Requested changes to the grant agreement will facilitate expending the grant funds and allow
Collier County to address certain Disaster Recovery needs in the Community.
The enclosed modification was approved by the Board of Collier County Commissioners at a
regularly scheduled public meeting on October 22, 2013; agenda item #16D8.
Sincerely,
Georgia A. Hiller, Esq
Chairwoman, Board of Commissioners
Collier County, Florida
3299 Tamiami Trail East, Suite 303 • Naples, Florida 34112 - 5746.239- 252.8097 • FAX 239 - 252 -3602
16D 8,
EXECUTIVE SUMMARY
Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements
between the Florida Department of Economic Opportunity (DEO) and Collier County and (2)
approve one subrecipient agreement common to each grant and accept EASF's termination of a
subrecipient agreement. (Net Fiscal Impact - SO)
OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in
order to fully expend available grant funding.
CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida
Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates
funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each
grant, terms within each agreement need to be changed. Below is a chart of the grant agreements
presented for modification.
Grant Contract
BCC Approval
Current Award
Disaster Recovery Enhancement Grant
July 26, 2011
$3,335,131.91
(DRI;F Grant)
Item 16D I
#12DB- P5- 09- 21- 01 -K39
Disaster Recovery Initiative Grant
May 14, 2008
$2,814,698.15
(DRI A Grant)
Item 16D 17
#08DB-D3-09-2 1 -01 -A03
Disaster Recovery Initiative Grant
May 23, 2007
$2,339,882.00
(DRI Z Grant)
Item l OL
#07DB -3 V- 09- 21 -01 -ZO l
(1) Modifications "DREF Grant"
On May 28, 2013, the Board of County Commissioners approved agenda item #16131 requesting grant
modification #2; however Housing, Human and Veteran Services (HHVS) withdrew the modification
submittal to the grantor agency as the modification includes a change in Service Area requiring an
additional public hearing to be compliant with Florida Statute.
The chart below shows the DREF grant modification that will accomplish cancelling a project at
Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at
Hatcher's Preserve, and making minor adjustments to one existing project agreement with the Immokalee
Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples
and Big Cypress Housing Corporation (BCHC),
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract modification will redirect the unused
funds to benefit the George Washington Carver Area Stormwater Project and the Hatcher's Preserve
project.
Project
action
Current
Reallocated
New
Subrecipient
BCC Approval
Grant
Amount
Grant
Agreement
Budget
Budget
Amount
Bromelia
Grant
5300,00000
- $300,000.00
500.00
N/A
Approved May 28,
Place
Modification/
2013
Subrecipient
agreement
cancellation
initiated by the
Subrecipient as
they do not have
the adequate cash
Flow to support the
project on a
reimbursement
basis
City of
New subrecipient
$0.00
$59,360.00
$59,36000
S56,00000
Approved May 28,
Naples
Agreement/Grant
2013 will be
Stormwnicr
Modification for a
executed upon DEO
G WCA area
hurricane
approval of the
hardening project
modification
to make repairs
and improvements
to the stormwater
system servicing
the area of the
G W CA.
Big Cypress
New subrecipient
30.00
$240,640.00
$240,64000
$221,388.80
Approval proposed
Housing
Agreement/Grant
(DREF amount)
as part of this item
Corporation
Modification To
(BCHC)
Construct low
Hatcher's
income housing to
benefit storm
victims.
hnmokalee
Amendment,/Grant
52,084,513.91
$0.00
52,084,513.91
$2,011,955.46
Approved May 28,
CRA -
Modification
2013 but not routed,
Stormwater
Update work plan
updated and part of
to reflect the
this item.
project's actual
progress.
Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient
agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC
combines three funding sources; $221,388.80 is allocated from the subject DREF Grant tl12DB- P5- 09- 21- 01 -K39. The total
amount of the subrecipient agreement will contain DRF;F funds plus additional funding from Disaster Recovery Initiative Grants
d's 07DB- 3V- 09- 21- 01 -Z.01 (% grant) and 08DB- D3- 09- 21- 01 -A03 (A grant).
The steps taken to achieve these actions were as follows:
1. Advertised for eligible projects on February I and June 28, 2013 to meet the needs of the
community and help expend all awarded grant funds. Five applications were received on the first
application solicitation and one on the second application solicitation.
2. Conducted a public meeting for input and recommendation on July 22, 2013 for the two proposed
projects.
3. Provided a presentation of the results of the process to the Affordable Housing Advisory
Committee (AHAQ for their input on August 19, 2013.
160 s4,
"DRI A Grant"
A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation
(SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing
projects by grant modification. The proposed modification will reallocate this unused SFR balance to a
new I [atelier's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend
the grant.
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project.
Project
Existing
Unused
Reallocation
Revised
Subrecipient
Agreement
Budget
Funds
Budget
Amount
Countywide
Single Family
$1,594,264.67
$338,219.36
$- 338,219.36
$1,256,045.31
N/A
Rehabilitation
Hatcher's
Preserve
$0.00
$0.00
$338,219.36
$338,219.36
$311,161.81
*Note: 'The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
"DRI Z Grant"
On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster
Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient
agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement
facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at
the request of EASF, they have chosen to not proceed with the project as previously Board approved. As
such EASE has submitted a letter notifying the County of the termination of its subrecipient agreement.
Housing Human and Veteran's Services Department withdrew the submittal of the modification to the
grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing
project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will
build affordable rental homes at the site. 'The subrecipient agreement with EASF for this project will be
cancelled and a new agreement will be initiated for Board approval with BCHC for this project.
The reallocation of funds within the grant remains the same as the march 260' modification submittal.
The funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66
currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00
currently unused from the Immokalee Infill project. The proposed modification will reallocate the unused
SFR funds and the unused Immokalee Infill project funds to the Hatcher's Preserve project, update
beneficiaries and work plans, reinstate and extend the grant.
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served.
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
(2) Subrecipient Agreement
Subrecipient - Big Cypress Housing Corporation/Hatcher's Preserve
Below are the details of the associated Subrecipient agreement for the three aforementioned Disaster
Recovery agreement modifications.
Grant Award Activity
Existing
Unused
DRI Z
DR1 A
Subrecipient
Project
Budget
Funds
Reallocation
Revised Budget
Agreement
Project Component #1
$635,201.30
Amount
North
$307,161.81
The construction cost and associated
lnunokalee
costs of fees and pen-nits necessary to
$489, 185.23*
Housing
$371,260.57
0.00
$115,924.66
($115,924.66 +$2,000.00)
$106,650.69
Hatcher's
lmmokalee, Florida.
Preserve
Component #2 The cost of a HUD
$4,000.00
_
lmmokalee
$293,300.00
S2,000.00
42,000.00
$291,300.00
N/A
Infill Housin
the Hatcher's Preserve Community.
Single Family
$532,942.45
$115,924.66
-$115,924.66
$417,017.79
N/A
Rehabilitation
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
(2) Subrecipient Agreement
Subrecipient - Big Cypress Housing Corporation/Hatcher's Preserve
Below are the details of the associated Subrecipient agreement for the three aforementioned Disaster
Recovery agreement modifications.
Grant Award Activity
Total
DREF FUNDS
DRI Z
DR1 A
DEO
FUNDS
FUNDS
FUNDS
Project Component #1
$635,201.30
$221,388.80
$106,650.69
$307,161.81
The construction cost and associated
costs of fees and pen-nits necessary to
construct a minimum of five single
family homes at Hatcher's Preserve in
lmmokalee, Florida.
Component #2 The cost of a HUD
$4,000.00
_
$4,000.00
required Environmental Assessment for
the Hatcher's Preserve Community.
Total
S639,201.30
A221,388.80
$106,650.69
$ 311,161.81
FISCAL IMPACT: Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds
are available within the Housing Grants Funds (705 and 121) Projects 33191, 34540 and 34541, A total
amount of 5756,144.02 is being reallocated with three separate grant modifications.
GROWTH MANAGEMENT IMPACT: Implementation of DREF and DR1 will help facilitate efforts
to meet the goals, objectives and policies set forth in the Housing Element of the Growth "vianagement
Plan.
LEGAL CONSIDERATIONS: Agreements that were approved by the Board, but not routed for
signature, are not legally binding and may be replaced by agreements proposed in this item. Once the
160 84
DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient
agreements may be executed by the Board Chairwoman. "This item has been approved for form and
legality and requires a majority vote for BCC action. - JAB
RECOMMENDATION: To approve and authorize the Chairwoman to sign three grant modifications,
the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept
EASF's termination of a subrecipient agreement.
PREPARED BY: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services
Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification #7
SERVICE AREA #7
Disaster Recovery Initiative
Collier County grant #08DB- D3- 09- 21- 01 -A03
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2005 storm season low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization to facilitate the construction of single family homes designated for rental
units to low income families. Completed homes will be leased to low to moderate income Immokalee
residents that resided in substandard housing while surviving the 2005 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms.
DRI II A Grant Funding ! $338,219.36
Number of Units 2 housing units
Number of Beneficiaries 2 households
Location Immokalee, Florida
Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification #7
Collier County DRI #08BD-D3-09-21-01-A03 Modification #7
160 8
Supporting Photographs and map on next page
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. _ •- _ • _f, e, _
Collier County DRI #08BD-D3-09-21-01-A03 Modification#7
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/1/2013
MODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department "), and Collier County, ( "the Recipient "), to modify DEO /DCA
Contract Number 08DB- D3- 09 -21 -01 A03, award dated March 7, 2012 ("the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a sub -grant of 52,814,698.15 to Recipient under the Disaster Recovery Initiative
Program ( "DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
M Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
c�
Department of Economic Opportunity - Disaster Recove ry Initiat�ive 160 it
Modification to Subgrant Agreement 6/1/2013
Modification Number: 7
DEO /DCA Contract Number: 08DB- D3- 09 -21 -01 A03
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name,
if applicable.)" as the Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing provisions and
caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between
the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and
incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other: Adding a new service area # 7, Hatcher's Preserve
GY
Department of Economic Opportunity
- Disaster Recovery , nitiativel
b
D
8
Modification to Subgrant
Agreement
6/112013
Modification :Number: 7
DEO/DCA Contract Number: 08DB-D3-09-2 1 -01 A03
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this :Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
i
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
,ATTr=s..r
D"'GHT E. 8 OCK Clerk
;3y:
Attest as to Chairma 's
signature only.
Reci
Name: Georgia A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: IoLaa /3
Approved as to form and legality
saistant C,6u Attorney
M-6 I �
01 �,3
1
�9
160 7
Department of Economic Opportunity - Disaster Recovery In;6ative
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification #7
SERVICE AREA #7
Disaster Recovery Initiative
Collier County grant #08DB- D3- 09- 21- 01 -A03
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
160 8
During the 2005 storm season low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization to facilitate the construction of single family homes designated for rental
units to low income families. Completed homes will be leased to low to moderate income Immokalee
residents that resided in substandard housing while surviving the 2005 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms. i
DRI II A Grant Funding
$338,219.36
Number of Units
2 housing units
Number of Beneficiaries
2 households
Location
Immokalee, Florida
Collier County DRI #088D- D3- 09- 21- 01 -A03 Modification #7
Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 1 6 0
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Collier County DRI #08BD-D3-09-21-01-A03 Modification #7
i
Department of Economic Opportunity - Disaster Recovery Inilb D
Modification to Subgrant Agreement 6/1/2013
ODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA
Contract Number 08DB- D3- 09 -21 -01 A03, award dated March 7, 2012 ("the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a sub -grant of $2,814,698.15 to Recipient under the Disaster Recovery Initiative
Program (`DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
® Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
Department of Economic Opportunity — Disaster Recovery Initiati1 6 0 8
Modification to Subgrant Agreement 6/1/2013
Modification Number: 7
DEO /DCA Contract Number: OSDB-D3-09-2 1 -01 A03
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name,
if applicable.)" as the Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing provisions and
caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between
the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and
incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other: Adding a new service area # 7, Hatcher's Preserve
�9
Department of Economic Opportunity - Disaster Recovery Initi jeb D 80
Modification to Subgrant Agreement 6/1/2013
Modification Number: 7
DEO /DCA Contract Number: 08DB-D3-09-2 1 -01 A03
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this :Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
I
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
:ATTEST:
?AVpgHT E. a, Ciett�
%i
Attest as to Chairman's ! �
signature only.
i
Recipinn6Collier Co my
By:
Name: Georgia A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: 113
Approved as to form and legality
Assistant Coun ttomey 13
,o
Ole-
Department of Economic Opportunity — Disaster Recovery initiati
6 A,
Modification to Subgrant Agreement 61/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an -V will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an " V in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Collier County DRI 408BD- D3- 09- 21- 01 -A03 Modification #7 160
SERVICE AREA #7
Disaster Recovery Initiative
Collier County grant #08DB- D3- 09- 21- 01 -A03
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2005 storm season low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization to facilitate the construction of single family homes designated for rental
units to low income families. Completed homes will be leased to low to moderate income Immokalee
residents that resided in substandard housing while surviving the 2005 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms.
DRI II A Grant Funding $338,219.36
Number of Units 2 housing units
Number of Beneficiaries 12 households
Location Immokalee, Florida
Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification 47
'ESP
Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 1 6 0 8 4
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Collier County DRI #08BD-D3-09-21-01-A03 Modification #7
Department of Economic Opportunity - Disaster Recovery Initiative
I&D 8 n4
Modification to Subgrant Agreement 6 „2013
.MODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA
Contract Number 08DB- D3- 09 -21 -01 A03, award dated :March 7, 2012 ( "the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a sub -grant of 52,814,698.15 to Recipient under the Disaster Recovery Initiative
Program ( "DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
® Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
MIVAI
Department of Economic Opportunity - Disaster Recovery Initiative"
Modification to Subgrant Agreement si o,s
Modilication Number: 7
DEO /DCA Contract dumber: 08DB- D3- 09 -21 -01 A03
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with '`(Type in name,
if applicable.)" as the Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing provisions and
caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between
the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and
incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other: Adding a new service area # 7, Hatcher's Preserve
Department of Economic Opportunity - Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/1/2013
Modification Number: 7
DEO /DCA Contract Number: 08DB-D3-09-2 1 -01 A03
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
PV WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date
ATTSST:
DWIGHT E. B OC Clerk
Attest as to Chairman's \
signature only.
r
Recipient:,Col 'er 7ty
By. � �i
Name: Georgia A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: lO % Q -), 113
Approved as to form and legality
istant Count homey 13
�o
01Y
Department of Economic Opportunity — Disaster Recovery Initiative
X60
8
Modification to Subgrant Agreement
6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
1. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
'Type in the Modification Number in the three fields where it asks for the number.
3. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
"Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLID .6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. Atl completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
..f H,a ON ;r,,,an'r r n fin ,ir—, a li— thrnnah rontino line, # 1 through 42. comnlete the checklist, and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order)
Office
Initials
Date
1. Lori Fisher
HHVS
(Initial)
/p -00 t'
2. Jennifer Belpedio
County Attorney Office
Agenda Item Number
16D8
3. BCC Office
Board of County
Commissioners
�S
o S lul
4. Minutes and Records
Clerk of Court's Office
T(r
a, J
MO :2�M
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
aa- ............ .. �.,..,e .., ooA r.. .....,ta �t ruff fnr additinnal nr mi—ina infnrmation
auuiwacw aver.,, ,„ay „w., ,.,
Name of Primary Staff
w ........ ..........,. »........,......,. .....,.,...a ._.__
Lori Fisher
Phone Number
239 -252- 995
Contact / Department
appropriate.
(Initial)
licable)
Agenda Date Item was
October 22, 2013 V
Agenda Item Number
16D8
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
-
Type of Document
Grant Modification DREF, Z & A Grants
Number of Original
a, J
Attached
Grant #12DB- P5- 09- 21- 01 -K39
3V- 09- 21- O1 �'y�
Documents Attached
S�b42clele4-f'
I
Grant #07DB- -ZO1 �j
�} ('
Grant # 08DB-D3-09-2 1 -0-A03
n
PO number or account
Needs Grantor Signature (DEO)
f�
number if document is
Office and all other parties except the BCC Chairman and the Clerk to the Board"
P L
to be recorded
The Chairman's signature line date has been entered as the date of BCC approval of the
-
P,U .S
'
0 V1 e— v
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
I
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
licable)
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
-
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
c'7�
3.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
�} ('
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board"
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
-
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on October 22 d 2013 and all changes made
-
during the meeting have been incorporated in the attached document. The County
'r
Attorney's Office has reviewed the changes, if applicable.
{
1pj
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for e
�f
Chairman's signature.
fJ
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
I
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16D 8
Memorandum
To: Clerk's Minutes & Records
From: Lori Fisher
Date: October 23, 2013
Subject: Modification to DREF A & Z Grant Agreement approval
BCC meeting 10/22/2013 item #16D8
Re: Collier County and DEO for DREF A & Z grant #12DB- P5.09.21.01 -K39,
A Grant #08- DB- D3- 09.21 -A03 & Z Grant #07136.3V- 09.21 - 01201
Two Agreements forms each with the Chairwoman's original signature needs to
be sent to the Department of Economic Opportunity.
A FedEx envelope has been pre- addressed and included for use.
Please Contact me when you have signed. I will come over and put the
packets together. This is Imperative. I must put the packets together a
certain way for Brenda at DEO.
Please contact me if you have any questions at 252 -2995.
Thanks,
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
4i
Grants # 12DB- PS- 09- 21- 01 -K39
# 07DB- 3V- 09 -21- 01 -ZO1
# 08DB- D3- 09- 21- 01 -AO3
CFDA/CSFA # 14.228
Subrecipient - Big Cypress Housing
Corporation
DUNS # 064723252
FETI # 65- 1067124
FY End -12/30
AGREEMENT BETWEEN COLLIER COUNTY
AND
Big Cypress Housing Corporation
Hatcher's Preserve, Affordable Rental Housing
THIS AGREEMENT is made and entered into this 2216 day of October, 2013, by and between Collier
County, a political subdivision of the State of Florida, ( "COUNTY" or "Grantee'l having its principal address
as 3339 E. Tamiami Trail, Naples FL 34112, and "Big Cypress Housing Corporation." a not for profit
existing under the laws of the State of Florida, having its principal office at 19308 SW 380th Street Florida City,
Florida 33034.
WHEREAS, the COUNTY has entered into an agreement with the State of Florida, Department of
Economic Opportunity; and
WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to
primarily benefit low and moderate income by addressing hurricane impacted housing, storm mitigation, public
facility and community development needs; and
WHEREAS, The Board of Commissioners of Collier County approved the Collier County Agreements
with the Florida Department of Economic Opportunity(DEO) for grant #12DB- P5- 09- 21- 01 -K39 in the amount
of $3,335,131.91 in Community Development Block Grant(CDBG) Disaster Recovery Enhancement Funds
(DREF) on January 24, 2012, item #161) 8, grant #07DB- 3V- 09- 21- 01 -ZO1 ( in the amount of $2,339,882 in
CDBG Disaster Recovery Initiative (DRI) funds on May 22, 2007, item #101, and grant #08DB-D3-09-21-01-
A03 in the amount of $2,814,698.15 in CDBG DRI funds on May 14, 2008,item #16DI7.
WHEREAS, the County and the Subrecipient desire to provide the activities specified in exhibit A of
this agreement, in accord with the approved Disaster Recovery Enhancement Fund and Disaster Recovery
Initiative Subgrant Agreements, approved by the County; and
WHEREAS, the County desires to engage the subrecipient to implement such undertakings of the
Disaster Recovery Enhancement Fund Program as a valid and worthwhile County purposes.
NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the
Big Cypress Housing Corporation
DREF 08 -06, DRI 05 -06 and DR] 05 -11
Hatcher's Preserve, Affordable Rental Housing Page 1 of 33
Rffllro
Parties as follows:
I. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing CDBG/DREF/DRI Funds, as determined by Collier County Housing,
Human and Veteran Services (HHVS), perform the tasks necessary to conduct the program as follows:
Project Component 1: The construction cost and associated costs of fees and permits necessary to
construct a minimum of five single family rental homes at Hatcher's Preserve in Immokalee, Florida.
Project Component 2: The cost of the HUD required Environmental Assessment for the Hatcher's
Preserve Community.
The detailed project scope will be contained in the schedule of values awarded in the project's
construction contract. The project's construction contract will include details sufficient to document
the number, amount and costs associated with all activities for payment. Should there be any
variation between the initial proposed construction and the eventual award for the construction and
the associated construction agreement, the construction agreement will prevail for reimbursement.
The project may accomplish constructing a minimum of five single family rental homes.
All activities funded with CDBG funds must meet one of the CDBG program's National Objectives:
benefit low- and moderate - income persons; aid in the prevention or elimination of slums or blight; or meet
community development needs having a particular urgency, as defined in 24 CFR 570.208
II. TIME OF PERFORMANCE
Services of the SUBRECIPIENT shall start on the effective date of Modification #2 of DREF Subgrant
Agreement # 12DB-P5-09-2 1-01 -K39 (incorporated by reference) and end by October 22, of 2014. The term of
this Agreement and the provisions herein may be extended by amendment to cover any additional time period
during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including
program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to
the County.
III. AGREEMENT AMOUNT
The COUNTY agrees to make available Six Hundred Thirty Nine Thousand Two Hundred One
Dollars and Thirty Cents ($639,201.30) for the use by the SUBRECIPIENT during the Term of the
Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included
thereto as a result of a subsequent amendment(s) to the Agreement, shall be referred to as the "Funds ").
All improvements specified in Section 1. Scope of Services shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and
Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest,
responsive and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and
monitored by HHVS, which shall have access to all records and documents related to the project. The budget
identified for all improvements is as follows:
Big Cypress Housing Corporation
DREF 08 -06, DRI 05 -06 and DRI 05 -11
Hatcher's Preserve, Affordable Rental Housing Page 2 of 33
V
Line Item Description
Total
DREF
DRI
DRI
DREF /DRI
FUNDS
FUNDS
FUNDS
FUNDS
Z grant
A ant
NOTE* Activities/items/services may include
but not be limited to:
BCHC, Hatcher's Preserve, Affordable Rental
Housing
Project Component #1
$635,201.30
$221,388.80
$106,650.69
$307,161.81
The construction cost and associated costs of
fees and permits necessary to construct a
minimum of five single family rental homes at
Hatcher's Preserve in Immokalee, Florida.
Component #2 The cost of a HUD required
$4,000.00
$4,000.00
Environmental Assessment for the Hatcher's
Preserve Community.
Total 1
$ 639,201.30
$ 221,388.80
$106,650.69
$ 311,161.81
Modifications to the budget and scope may only be made if approved in advance. Budgeted fund shifts
between project components shall not be more than 10% and does not signify a change in scope. Fund shifts
that exceed 10% of a cost category and activity shall only be made with board approval.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the
submittal of monthlyprogress reports. Invoices for work performed are required every month. SUBRECIPIENT
may expend funds only for allowable costs resulting from obligations incurred during the term of this
agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to
send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive
months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work
progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT
fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than
90 days after the end of the agreement. Work performed during the term of the program but not invoiced within
90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made
until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal
requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with
§218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Big Cypress Housing Corporation
DREF 08 -06, DR105 -06 and DRI 05 -11
Itatcher's Preserve, Affordable Rental Housing Page 3 of 33
1611\
HE IWO
The following table details the project deliverables, documents and submission schedule.
IV. ,'NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or
sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written
communications under this Agreement shall be addressed to the individuals in the capacities indicated below,
unless otherwise modified by subsequent written notice.
COLLIER COUNTY ATTENTION: Lisa Oien, Grant Coordinator
3339 E Tamiami Trail, Suite 211
Naples, Florida 34112
Lisaoien .colliergov.net
239- 252 -6141
Big Cypress Housing Corporation
DREF 08 -06, DRI 05.06 and DRI 05 -11
Hatcher's Preserve. Affordable Rental Housing Page 4 of 33
Deliverable
Supporting Documents
Exhibit
Submission
Date
Project Component #1
Construction: Submission of
Exhibit
Monthly
The construction cost and
supporting documents must
"B" using
invoicing
associated costs of fees
be provided as back up as
Exhibit
and permits necessary to
evidenced by, but not limited
"C" if
construct a minimum of
to, signed A1A G702 -1992
applicable.
five rental single family
form (attached as Exhibit
homes at Hatcher's
"G ") or equivalent document
Preserve in Immokalee,
accompanied by the
Florida
contractor's Schedule of
Values and associated
photos.
Project Component #2
Assessment document
Exhibit
One time
The cost of a HUD
provided to HHVS and an
"B"
before
required Environmental
invoice from Environmental
construction
Assessment for the
Assessment consultant:
contract
Hatcher's Preserve
Community,
Program compliance
Submission of Annual Exhibit At project
documents Certificate of Insurance,
"E" for the initiation
Annual Audit, Fair Housing annual
Plan and Fair Housing Audit
Marketing Plan
Monthly Reporting for Submission of applicable Exhibits Monthly
Progress, beneficiaries reports "D
-1 ", "D-
and contracts
211, "D -3"
and "D -4"
IV. ,'NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or
sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written
communications under this Agreement shall be addressed to the individuals in the capacities indicated below,
unless otherwise modified by subsequent written notice.
COLLIER COUNTY ATTENTION: Lisa Oien, Grant Coordinator
3339 E Tamiami Trail, Suite 211
Naples, Florida 34112
Lisaoien .colliergov.net
239- 252 -6141
Big Cypress Housing Corporation
DREF 08 -06, DRI 05.06 and DRI 05 -11
Hatcher's Preserve. Affordable Rental Housing Page 4 of 33
SUBRECIPIENT ATTENTION: Steven Kirk, Executive Director
Big Cypress Housing Corporation
19308 SW 380'4 Street
Florida City, Florida 33034
kirknet(a. yahoo.com
305 -242 -2143
V. ADDITIONAL CONDITIONS AND COMPENSATION
The parties acknowledge that the Funds originate from CDBG grant funds from HUD and must be
implemented in full compliance with all of HUD's rules and regulations and any agreement between COUNTY
and HUD governing CDBG funds pertaining to this Agreement. In the event of curtailment or non - production
of said federal funds, the financial sources necessary to continue to pay the SUBRECIPIENT all or any portions
of the funds will not be available. In that event, the COUNTY may terminate this Agreement, which termination
shall be effective as of the date that it is determined by the County Manager or designee, in his -her sole
discretion and judgment, that the Funds are no longer available. In the event of such termination, the
SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of
the County Commissioners and /or County Administration, personally liable for the performance of this
Agreement, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms
of this Agreement.
VI. GENERAL CONDITIONS
A. SUBCONTRACTS
No part of this Agreement may be assigned or subcontracted without the written consent of the
COUNTY, which consent, if given at all, shall be at the COUNTY's sole discretion and judgment.
B. GENERAL COMPLIANCE
The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal
Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community
Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the
SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604
and (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process
under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to comply with all other applicable
Federal, state and local laws, regulations, and policies governing the funds provided under this contract. The
SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than
supplant funds otherwise available.
C. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer /employee between the parties. The SUBRECIPIENT shall at all times
Big Cypress Housing Corporation
DREF 08 -06, DRI 05 -06 and DRI 05-11
Hatcher's Preserve, Affordable Rental Housing Page 5 of 33
fir-, I
remain an "independent contractor" with respect to the services to be performed under this Agreement. The
Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or
medical insurance and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent
contractor.
D. AMENDMENTS
The COUNTY or SUBRECIPIENT may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed by a duly
authorized representative of each organization, and approved by the Grantee's governing body. Such
amendments shall not invalidate this Agreement, nor relieve or release the Grantee or SUBRECIPIENT from its
obligations under this Agreement.
The COUNTY may, in its discretion, amend this Agreement to conform with Federal, state or local
governmental guidelines, policies and available funding amounts, or for other reasons. if such amendments
result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of
this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee
and SUBRECIPIENT.
Expiration of Agreement. If the SUBRECIPIENT does not complete the project within the time period,
the COUNTY Manager or designee may grant a cumulative time extension of no more than 180 days and
modify any subsequent project work plans to reflect the extension. The request must be submitted no later than
ninety (90) days prior to end date of this Agreement.
E. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold
harmless Collier County, its officers, agents and employees from any and all claims, liabilities, damages, losses,
costs, and causes of action which may arise out of an act, omission, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors,
patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of
the SUBRECIPIENT in the performance of this Agreement. This indemnification obligation shall not be
construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of
any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and shall
pay all costs (including attorney's fees) and judgments which may issue thereon. This Indemnification shall
survive the termination and/or expiration of this Agreement. This section does not pertain to any incident
arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver
of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes,
F. GRANTEE RECOGNITION /SPONSORSHIPS
The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements,
descriptions of the sponsorships of the Program, research reports and similar public notices prepared and
released by the SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement:
Dig Cypress Housing Corporation
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"FINANCED BY U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD), THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES
DEPARTMENT"
and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is
intended to disseminate key information regarding the development team as well as Equal Housing Opportunity
to the general public. Construction signs shall comply with applicable COUNTY codes.
G. TERMINATION
In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the
SUBRECIPIENT materially fails to comply with any terms of this Agreement, which include (but are not
limited to), the following:
1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such
statutes, regulations, executive orders, and HUD guidelines, policies or directives as may
become applicable at any time;
2. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its
obligations under this Agreement;
3. Ineffective or improper use of funds provided under this Agreement; or
4. Submission by the SUBRECIPIENT to the Grantee reports that are incorrect or incomplete in
any material respect.
In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the
Grantee or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the
effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a
partial termination, the Grantee determines that the remaining portion of the award will not accomplish the
purpose for which the award was made, the Grantee may terminate the award in its entirety.
VII. REVERSION OF ASSETS
In the event of a termination of this Agreement or upon expiration of the Agreement and in addition to
any and all other remedies available to the COUNTY (whether under this Agreement or at law or in equity) the
SUBRECIPIENT shall immediately transfer to the COUNTY any funds on hand at the time of termination (or
expiration) and any accounts receivable attributable to the use of CDBG funds. The COUNTY's receipt of any
funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECEIPIENT's
obligation) to recoup all or any portion of the funds, as the COUNTY may dccm necessary.
Any real property under the SUBRECIPIENT's control that was acquired or improved in whole or in
part with CDBG funds (including CDBG funds provided to the SUBRECIPIENT in the form of a loan) in
excess of $25,000 as outlined in 24 CFR 570.505 must either:
Big Cypress Housing Corporation
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Hatcher's Preserve, Affordable Rental Housing Page 7 of 33
TOT, W-K,
a. Be used to meet one of the national objectives in 24 CFR 570.208 (formerly section 570.901) until
five (5) years after expiration of the term of this Agreement or for such longer period of time as
determined to be appropriate by the COUNTY and as memorialized by the COUNTY and the
SUBRECIPIENT in an amendment to this Agreement or such instrument as the COUNTY at its
discretion determines appropriate; or
b. If not used in accordance with the above subsection (a) the SUBRECIPIENT shall pay to the
COUNTY an amount equal to the current market value of the property less any portion of the value
attributable to expenditures of non -CDBG funds for the acquisition of or improvements to, the
property. No payment is required after the period of time specified in subsection (a).
c. The County will enforce affordability for the property through deed restrictions upon completion of
the project.
VIII. INSURANCE
SUBRECIPIENT shall not commence any work and/or services pursuant to this Agreement until all
insurance required under this Section and outlined in Exhibit "A" has been obtained, and carried, at all times
during its performance.
1X. ADMINISTRATIVE REQUIREMENTS
A. EXAMINATION OF RECORDS
The SUBRECIPIENT shall maintain sufficient records in accordance with 24 CFR 570.502 and 570.506
to determine compliance with the requirements of this Agreement, the CDBG Program and all other applicable
laws and regulations. This documentation shall include, but not be limited to, the following:
B. DOCUMENTATION AND RECORDKEEPING
All records required by CDBG /HUD/DRUDREF/DEO.
2. All records that ordinarily and necessarily would be required by the COUNTY to perform the
service.
All reports, plans, surveys, information, documents, maps, books, records and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHVS. Materials identified in the previous sentence
shall be in accordance with generally accepted accounting principles, procedures and practices,
which sufficiently and properly reflect all revenues and expenditures of funds provided directly
or indirectly by this Agreement, including matching funds and Program Income. These records
shall be maintained to the extent of such detail as will properly reflect all net costs, direct and
indirect labor, materials, equipment, supplies and services, and other costs and expenses of
whatever nature for which reimbursement is claimed under the provisions of this Agreement.
4. Upon completion of all work contemplated under this Agreement copies of all documents and
records relating to this Agreement shall be surrendered to HHVS if requested In any event the
SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible, permanent and secured location for (6) years after expiration of this Agreement, as
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Hatchcr's Preserve, Affordable Rental Housing Page 8 of 33
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16D 8
required by the CDBG supplemental conditions provided by the Department of Economic
Opportunity with the following exception: if any litigation, claim or audit is started before the
expiration date of the for six (6) year period, the records will be maintained until all litigation,
claim or audit findings involving these records are resolved. The COUNTY shall be informed in
writing if an agency ceases to exist after closeout of this Agreement of the address where the
records are to be kept as outlined in 24 CFR 85.42. SUBRECIPIENT must meet all requirements
for retaining public records and transfer, at no cost, to COUNTY all public records in possession
of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure requirements.
All records stored electronically must be provided to the COUNTY in a format that is compatible
with the information technology systems of the COUNTY.
5. The SUBRECIPIENT shall maintain records showing compliance with the Davis -Bacon Law,
including files containing contractor payrolls, employee interviews, Davis -Bacon wage rates, and
administrative cross- referencing. SUBRECIPIENT shall maintain records showing contractor
compliance with the Contract Work Hours and Work Safety Law. Similarly, the
SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
6. The SUBRECIPIENT will be responsible for the creation and maintenance of income eligible
files on clients served and documentation that all households are eligible under HUD Income
Guidelines. The SUBRECIPIENT agrees that HHVS shall be the final arbiter on the
SUBRECIPIENT's compliance.
7. The SUBRECIPIENT shall document how the National Objective(s) as defined in 24 CFR
570.208 and the eligibility requirement(s) under which funding has been received, have been
met. These also include special requirements such as necessary and appropriate determinations
as defined in 24 CFR 570.209, income certification, and written Agreements with beneficiaries,
where applicable.
SUBRECIPIENT must provide the public with access to public records on the same terms and
conditions that the COUNTY would provide the records and at a cost that does not exceed the
cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Ensure that
public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law.
The sub - recipient qualifies as a Community Housing Development Organization (CHDO)
according to 24 CFR 92.2. As such, sub - recipient is authorized to retain all of the proceeds
generated from this activity as allowed by (24 CFR 92.300(a) (2). Such proceeds are not
considered program Income for this project.
C. REPORTS AND EVALUATIONS (MONITORING)
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Hatcher's Preserve, Affordable Rental Housing Page 9 of 33
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Reimbursement may be contingent on the timely receipt of complete and accurate reports required by
this Agreement, and on the resolution of monitoring findings identified pursuant to this Agreement as deemed
necessary by the County Manager or designee.
During the term, SUBRECIPIENT shall submit monthly progress reports to the COUNTY on the 26'h
day of each month for the month reported. Monthly reporting includes comprehensive information in regards to
progress, beneficiaries, accomplishments and contract information. Exhibits D -1, D -2, D -3 and D -4 are
provided for monthly reporting. Other reporting requirements may be required by the County Manager or their
designee in the event of Program changes; the need for additional information or documentation arises; and/or
legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall
be considered delinquent and may be cause for default and termination of this Agreement.
During the term, SUBRECIPIENT shall submit an annual audit monitoring report (Exhibit E) to the
COUNTY no later than 180 days after the SUBRECIPIENT's fiscal year end.
The SUBRECIPIENT agrees that HHVS will carry out no less than one (1) annual on -site monitoring
visit and evaluation activities as determined necessary. At the COUNTY's discretion, a desk top review of the
activities may be conducted in lieu of an on -site visit. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHVS, submit information and status
reports required by HHVS, DEO or HUD to enable HHVS to evaluate said progress and to allow for completion
of reports required. The SUBRECIPIENT shall allow HHVS, DEO or HUD to monitor the SUBRECIPIENT
on site. Such site visits may be scheduled or unscheduled as determined by HHVS, DEO or HUD.
D. ADDITIONAL HOUSING, HUMAN AND VETERAN SERVICES, COUNTY, DEO AND
HUD REQUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to supplement rather than
supplant funds otherwise available for specified activities.
All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a
written contract and in compliance with thresholds of the Collier County Purchasing Policy, as shown below.
Should there be a conflict; the Purchasing Policy Thresholds will prevail.
Dollar Range $
Quotes
Under $3K
1 Written Quote
Above $3K to $ l OK
3 Written Quotes
Above $I OK to $50K
3 Written Quotes
Above $50K
Request for Proposal (RFP) Invitation To
Bid ITB
F. AUDITS AND INSPECTIONS
At any time during normal business hours and as often as the COUNTY (and/or its representatives) may
deem necessary, the SUBRECIPIENT shall make available all records, documentation and any other data
relating to all matters covered by the Agreement for review, inspection or audit.
G. PROGRAM- GENERATED INCOME
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Any "Program Income" (as such term is defined under applicable Federal regulations) gained from any
activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the COUNTY, utilized by the
SUBRECIPIENT and shall be in compliance with 24 CFR 570.504(c) in the operation of the Program.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making final payments,
disposing of program assets (including the return of all unused materials, equipment, program income balances,
and receivable accounts to the COUNTY), and determining the custodianship of records. Any balance of
unoblisated funds which have been advanced or paid must be returned to the County. Any funds paid in excess
of the amount to which the Subrecioient is entitled under the terms and conditions of this Agreement must be
refunded to the COUNTY. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT
shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention.
SUBRECIPIEN_T_ shall also droduce records and information that complies with Section 215 97 Florida Single
Audit Act.
X. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subjected to,
discrimination under any activity carried out by the performance of this Agreement on the basis of race, color,
disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination,
the COUNTY shall have the right to terminate this Agreement.
To the greatest extent feasible, lower- income residents of the project areas shall be given opportunities
for training and employment; and to the greatest feasible extent eligible business concerns located in or owned
in substantial part by persons residing in the project areas shall be awarded contracts in connection with the
project. The SUBRECIPIENT shall comply with Section 3 of the Housing and Community Development Act of
1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN -OWNED BUSINESS
ENTERPRISES
The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises,
and women's business enterprises the maximum practicable opportunity to participate in the performance of this
contract. As used in this contract, the terms "small business" means a business that meets the criteria set forth in
section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business
enterprise" means a business at least fifty -one (5 1) percent owned and controlled by minority group members or
women. For the purpose of this definition, "minority group members" are Afro- Americans, Spanish - speaking,
Spanish surnamed or Spanish- heritage Americans, Asian - Americans, and American Indians. The
SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and
female business enterprises in lieu of an independent investigation.
C. PROGRAM BENEFICIARIES
At least fifty -one percent (51 %) of the beneficiaries of a project funded through this Agreement must be
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Hatcher's Preserve, AYfordablc Rental Housing Page 11 of 33
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we "I • ,-
low- and moderate- income (LMI) persons. This specific project must benefit a minimum of three (3) LMI
persons. If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries countywide,
more than thirty percent (30 %) of the beneficiaries directly assisted under this Agreement must reside in
unincorporated Collier County or in municipalities participating in the County's Urban County Qualification
Program.
D. AFFIRMATIVE ACTION PLAN
The SUBRECIPIENT agrees that it shall be committed to cant' out pursuant to the COUNTY's
specifications an Affirmative Action Program in keeping with the principles as provided in President's
Executive Order 11246 of September 24, 1966. The COUNTY shall provide Affirmative Action guidelines to
the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for
an Affirmative Action Program for approval prior to the award of funds.
E. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person under its employ who presently exercises any functions
or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the
Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this
Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the
SUBRECIPIENT. The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611
"Conflict of Interest ", and the State and County statutes, regulations, ordinance or resolutions governing
conflicts of interest. Any possible conflict of interest on the part of the SUBRECIPIENT or its employees shall
be disclosed in writing to HHVS provided, however, that this paragraph shall be interpreted in such a manner so
as not to unreasonably impede the statutory requirement that maximum opportunity be provided for
employment of and participation of low and moderate- income residents of the project target area.
XI. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
CDBG funds may be used by religious organizations or on property owned by religious organizations
only in accordance with requirements set in Section 24 CFR 570.2000). The SUBRECIPIENT shall comply
with First Amendment Church/State principles as follows;
a. It will not discriminate against any employee or applicant for employment on the basis of religion
and will not limit employment or give preference in employment to persons on the basis of religion
b. It will not discriminate against any person applying for public services on the basis of religion and
will not limit such services or give preference to persons on the basis of religion
c. It will retain its independence from Federal, State and local governments and may continue to carry
out its mission, including the definition, practice and expression of its religious beliefs, provided that
it does not use direct CDBG funds to support any inherently religious activities, such as worship,
religious instruction or proselytizing
d. The funds shall not be used for the acquisition, construction or rehabilitation of structures to the
extent that those structures are used for inherently religious activities. Where a structure is used for
both eligible and inherently religious activities, CDBG funds may not exceed the cost of those
portions of the acquisition, construction or rehabilitation that are attributable to eligible activities in
accordance with the cost accounting requirements applicable to CDBG funds in this part.
Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal
place of worship, however, are ineligible for CDBG funded improvements.
Big Cypress Housing Corporation
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Hatcher's Preserve, Affordable Rental Housing Page 12 of 33
Du
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid, such a
determination shall not affect the validity or enforceability of any other section or part thereof.
IN WITNESS WHEREOF, the Sub recipient and the County, have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on this 22nd day of October, 2013.
ATTEST:
DWIGHT E, B'R1 WK, CLERK
Deputy Clerk
Dated.
Attest as to Chairr>�L�
signature only.
Iiig ( \press I lousing Corporation
DRI: 08 -06. DRI 05 -06 and DRI 05 -11
1latcher's Preserve, Affordable Rental Housing
BOARD OF COUN Y COMMISSIONERS OF
COLLIER �OUNT , FLORIDA
f
GEOMj A. HILLER, ESQ.
C XIRWOMAN
Big Cypress Housing orporation
By:
Subrecip nt 1 ature
ve rk, Presi ent
Approved as to form and legality
�) cka-& -0 -,.-A �,')k
Jennifer A. Belpedio
Assistant County Attorney
Page 13 of 33
EXHIBIT "A"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing, Human and Veteran Services
Department, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing
insurance coverage that meets the requirements as outlined below:
Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Commercial General Liability including products and completed operations insurance in the
amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown
as an additional insured with respect to this coverage.
Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in
connection with this contract in an amount not less than $1,000,000 combined single limit for
combined Bodily Injury and Property Damage, Collier County shall be named as an additional
insured.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in I — 3 above, a Certificate of Insurance must be provided as
follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the licensed design
professional employed by the SUBRECIPIENT in an amount not less than $1,000,000 per
occurrence/$ 1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the
design professional shall become legally obligated to pay as damages for claims arising out of
the services performed by the SUBRECIPIENT or any person employed by the
SUBRECIPIENT in connection with this contract. This insurance shall be maintained for a
period of two (2) years after the certificate of Occupancy is issued. Collier County shall be
named as an additional insured.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 — 4 above, the SUBRECIPEINT shall provide or cause its
Subcontractors to provide original certificates indicating the following types of insurance coverage prior to any
construction:
Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount not less than one
hundred (100 %) percent of the insurable value of the building(s) or structure(s). The policy shall
be in the name of Collier County and the SUBRECIPIENT.
6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C.
4001), the Subrecipient shall assure that for activities located in an area identified by the Federal
Emergency Management Agency (FEMA) as having special flood hazards, flood insurance
under the National Flood Insurance Program is obtained and maintained as a condition of
financial assistance for acquisition or construction purposes (including rehabilitation).
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1latcher's Preserve, Affordable Rental Housing Page 14 of 33
�I
+ Y
OPERATION/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance must be kept
in force throughout the duration of the loan and/or contract:
10. Workers' Compensation as required by Chapter 440, Florida Statutes.
11. Commercial General Liability including products and completed operations insurance in the
amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown
as an additional insured with respect to this coverage.
12. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in
connection with this contract in an amount not less that $1,000,000 combined single limit for
combined Bodily Injury and Property Damage. Collier County as an additional insured.
13. Property Insurance coverage on an "All Risk" basis in an amount not less than one hundred
(100 %) of the replacement cost of the property. Collier County must be shown as a Loss payee
with respect to this coverage as their interest may appear (A.T.I.M.A.)
14. Flood Insurance coverage for those properties found to be within a flood hazard zone for the full
replacement values of the structure(s) or the maximum amount of coverage available through the
National Flood Insurance Program (NFIP). The policy must show Collier County as a Loss
Payee A.T.I.M.A.
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cll
EXHIBIT "B"
COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES
REQUEST FOR PAYMENT
SECTION 1: REQUEST FOR PAYMENT
Sub recipient Name: Big Cypress Housing Corporation
Sub recipient Address: 19308 SW 380'b Street Florida City Florida 33034
Project Name: Hatcher's Preserve, Affordable Rental Housing
Project No: DREF 08 -6. DRI 05 -06 and DRI 05 -11 Payment Request #
(lffo.00 invoice enter N/A)
Amount Requested: $639,201.30
Date:
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded
2. Sum of Past Claims Paid on this Account
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account
4. Amount of Previous Unpaid Requests
5. Amount of Today's Request
6, Current Grant Balance (Initial Grant Amount Awarded
Less Sum of all requests)
$ $639,201.30
$
I certify that this request for payment has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us. To the best of my knowledge and belief, all grant requirements have
been followed.
Signature
Title
Authorizing Grant Coordinator
Supervisor.
Dept Director
Date
(approval authority under $14,999)
(approval required $15,000 and above)
Big Cypress Housing Corporation
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Hatcher's Preserve, Affordable Rental Housing Page 16 of 33
0
EXHIBIT "C" 168
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its contractors, subcontractors, vendors, successors and
assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for which COL NI TY
might be sued or for which a lien or a demand against any payment bond might be tiled, have been satisfied and
paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's (progressional) Request
for Payment.
Witness:
Im
Print name and title
STATE OF
COUN'T'Y OF
Big Cypress Housing Corporation
BY:
ITS: Project Manager
DATE:
The foregoing instrument was acknowledged before me this day of 20_, by
as of
A Choose Not- For - Profit, or Corporation or Municipality on behalf of
Choose X01-For-Profit, Corporation or .Vlunicipality He /She is personally known to me OR has
produced as identification and who did (did not) take an oath.
My Commission Expires:
(Signature)
Name: _
(Legibly Printed)
(AFFIX OFFICIAL SEAL)
Big Opre,,; Housing Corporation
DR1::1 oPA DRI o� -u6 and DRI 0-11
Ilatcher's Presme, Affordable Rental Housing
Notary Public, State of:
Page 17 of 33
Commission No.:
EXHIBIT "D"
Exhibit "D" contains four (4) monthly reporting forms
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D -1
CDBG /DISASTER RECOVERY MONTHLY PROGRESS REPORT
Complete form for the current month and submit to Housing &Human Service's staff by the 26h of each month.
Status Report for Month of Submittal Date:
Project Name Hatcher's Preserve, Affordable Rental Housing
Project Number: DREF 08 -06, DRI 05 -06 and DRI 05 -11 Activity Number: Replacement Housing 12
Subrecipient: Big Cypress Housing Incorporated
Contact Person Steven Kirk
Telephone: 305-242-2143
E -mail: kirknetQyahoo coin
1. Activity Status /Milestones (describe any action taken, relating to this project, during the month):
2. What events /actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project. Please list and
attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to the outcome measures listed on the application for this project.
5. identify any potential Issues that may cause delay.
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1 1 D -2
Accomplishments and Benificiaries Monthly Reports
Subrecipient: Big Cypress Housing Corporation, Hatcher's Preserve
Actompihhmena
TOTAL
beneficiaries for each month In
Total Units Projected Units Completed / Month
June
July
6 Housing units January February March Apra
the top box.
LMI
May June July August
TOTAL
of beneficiaries in the lower box
—
September
September October November December
November
December
TOTAL:
LMI
Beneficiaries
Total Beneficiaries Projected Beneficiaries Completed / Month
TOTAL
6 LMI January February I March April
LMI:
LMI Arl1 I w
Please list the total LMI
TOTAL
beneficiaries for each month In
May
June
July
August
the top box.
LMI
While listing the total amount
TOTAL
of beneficiaries in the lower box
—
September
October
November
December
LMI
TOTAL
«:?
LMI:
M :d
u
TOTAL:
'LMI - low to Moderate income Persons
Households
Total Households Projected
Households Served/ Month
6 Households
January
February
March
April
May
June
July
August
Subreciplent Signature:
September
October
November
December
tDATE:
TOTAL:
-
Big Cypress Housing Corporation
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Hatcher's Preserve, Affordable Rental Housing Page 20 of 33
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EXHIBIT "E"
ANNUAL AUDIT MONITORING REPORT
OMB Circular A -133 Audits of States, Local Governments, and Non - Profit Organizations requires the Collier
County Housing, Human and Veterans Services Department. to monitor our sub recipients of federal, awards
and determine whether they have met the audit requirements of the circular and whether they are in
compliance with federal laws and regulations. Accordingly, we, are requiring that you check one. of the
following, provide all appropriate documentation regarding your organization's . compliance with the audit
requirements, sign and date this form.
Sub recipient
Name
-
Big Cypress Housing Corporation,
Fiscal Year
Penod
Ending Dec. 30, 2013
Total State Financial Assistance Expended during
most recently completed fiscal Year,$
`
Total Federal Financial Assistance Expended during most
recently corn Ieted Fiscal Year:.:
Check Appropriate Boxes
We have exceeded the $500,000 federal /state expenditure threshold for our fiscal year ending
❑
as indicated above and have completed our Circular A -133 audit. A copy of the audit report
and management letter is attached.
We exceeded the $500,000 federal /state expenditure threshold for our fiscal year ending as
Indicated above and expect to complete our Circular A -133 audit by . Within
30 days of completion of the A -133 audit, we will provide a copy of the audit report and
management letter.
We are not subject to the requirements of OMB Circular A -133 because we:
❑ Did not exceed the $500,000 federal /state expenditure threshold for the fiscal year
indicated above
11 Are a for - profit organization
❑ Are exempt for other reasons — explain
An audited financial statement is attached and if applicable, the independent auditor's
management letter.
tr nnutn s were nozea piease enclose a COPY OT the responses and corrective action Ian.
Certification Statement
hereby certify that the above information is true and accurate.
Signature Date
nt Name and Title
Big Cypress Housing Corporation
DREF 08 -06, DR 105-06 and DRI 05 -11
Hatcher's Preserve, Affordable Rental Mousing Page 23 of 33
:
1E*Jflrr
EXHIBIT "F"
LOCAL, STATE AND FEDERAL RULES, REGULATIONS AND LAWS
24 CFR 570, as amended - The regulations governing the expenditure of Community Development Block
Grant (CDBG) funds.
2. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
3. Section 104(b) and Section 109 of Title 1 of the Housing and Community Development Act of 1974 as
amended
4. Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended
5. 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits
discrimination and promotes equal opportunity in housing,
6. Executive Order 11246 ( "Equal Employment Opportunity "), as amended by Executive Orders 11375 and
12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and
as supplemented in Department of Labor regulations.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972, 42
USC § 2000e, et, seq, The SUBRECIPIENT will, in all solicitations or advertisements for employees placed
by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action
employer.
8. 24 CFR 135 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act
of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended,
and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued
hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance
provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the
SUBRECIPIENT's Sub - recipients and subcontractors. Failure to fulfill these requirements shall subject the
COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub - recipients and subcontractors, their
successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is
provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would
prevent compliance with these requirements.
The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to include the
following language in all subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a project assisted under a program
providing direct Federal financial assistance from HUD and is subject to the
requirements of Section 3 of the Housing and Urban Development Act of 1968, as
amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible
opportunities for training and employment be given to low- and very low- income
residents of the project area, and that contracts for work in connection with the project
Big Cypres3 Housing Corporation
DREF 08 -06, DRI 05 -06 and DRI 05 -11
1latcher's Preserve, Affordable Rcntal Housing Page 24 of 33
J
810
be awarded to business concerns that provide economic opportunities for low- and very
low- income persons residing in the metropolitan area in which the project is located."
The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in
connection with a housing rehabilitation (including reduction and abatement of lead -based paint
hazards), housing construction, or other public construction project are given to low- and very low -
income persons residing within the metropolitan area in which the CDBG- funded project is located;
where feasible, priority should be given to low- and very low- income persons within the service area of
the project or the neighborhood in which the project is located, and to low- and very low- income
participants in other HUD programs; and award contracts for work undertaken in connection with a
housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing
construction, or other public construction project to business concerns that provide economic
opportunities for low- and very low - income persons residing within the metropolitan area in which the
CDBG - funded project is located; where feasible, priority should be given to business concerns that
provide economic opportunities to low- and very low- income residents within the service area or the
neighborhood in which the project is located, and to low- and very low- income participants in other
HUD programs.
The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would
prevent compliance with these requirements.
9. Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by
Executive Orders 11375, 11478, 12107 and 12086.
10. Contract Work Hours and Safety Standards Act, 40 USC 327 -332.
11. Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K.
12, The Americans with Disabilities Act of 1990
13. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.
14. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing wages and the use of
apprentices and trainees on federally assisted projects as mandated by the Davis -Bacon Act. HUD Form
4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR
13 5.11(c)).
15. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted
projects.
16. Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79 -45 -
which prescribes goal percentages for participation of minority businesses in Community Development
Block Grant Contracts.
17. The SUBRECIPIENT agrees to comply with the non- discrimination in employment and contracting
opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive
Order 13279. The applicable non - discrimination provisions in Section 109 of the HCDA are still applicable.
Big Cypress Housing Corporation
DREF 08 -06, DRI 05.06 and DR105.11
Hatcher's Preserve, Affordable Rental Housing Page 25 of 33
(
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18. Public Law 100 -430 - the Fair Housing Amendments Act of 1988.
19. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher
Education, Hospitals and Other Non - Profit Organizations and specified by the following subsections:
Subpart A — General;
Subpart B — Pre -Award Requirements, except for 84.12, Forms for Applying for Federal Assistance;
Subpart C — Post -Award Requirements, except for:
• Section 84.22, Payment Requirements- Grantees shall follow the standards of 85.20(b)(7)
and 85.21 in making payments to SUBRECIPIENTs;
• Section 84.23, Cost Sharing and Matching;
• Section 84.24, Program Income — in lieu of 84.24 CDBG SUBRECIPIENTs shall follow
570.504;
• Section 84.25, Revision of Budget and Program Plans;
• Section 84.32, Real Property — In lieu of 84.32, CDBG SUBRECIPIENTs shall follow
570.505;
• Section 84.34(8), Equipment — In lieu of the disposition provisions of 84.34(8) the following
applies:
• In all cases in which equipment is sold, the proceeds shall be program income (pro-
rated to reflect the extent to which CDBG funds were used to acquire the equipment);
and
• Equipment not needed by the SUBRECIPIENT for CDBG activities shall be
transferred to the recipient for the CDBG program or shall be retained after
compensating the recipient;
• Section 84.5I(b), (c), (d), (e), (f) and (h), Monitoring and Reporting Program Performance;
• Section 84.52, Financial Reporting;
• Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies
with the following exceptions:
■ The retention period referenced in 84.53(b) pertaining to individual CDBG activities
shall be four years; and
■ The retention period starts from the date of submission of the annual performance an d
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is
reported on for the final time rather than from the date of submission of the final
expenditure report for the award;
• Section 84.61, Termination - In lieu of the provisions of 84.61, CDBG SUBRECIPIENTs
shall comply with 570.503(b)(7); and
Subpart D — After - the -Award Requirements — except for 84.71, Closeout Procedures
20. 24 CFR 85 - Administrative Requirements for Grants and Agreements to State and Local Governments shall
be followed for sub recipients that are governmental entities.
21. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq. and regulations relating
thereto. Failure by the SUBRECIPIENT to comply with the laws referenced herein shall constitute a breach
of this agreement, and the County shall have the discretion to unilaterally terminate this agreement
immediately.
22. Prohibition Of Gifts To County Employees - No organization or individual shall offer or give, either directly
or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in
Big Cypress Housing Corporation
DREF 08 -06, DRI 05-06 and DRI 05 -11
Hatcher's Preserve, Affordable Rental Housing Page 26 of 33
G
MMFT:�
Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and
County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of any of the Contract
Documents, the terms of the Agreement shall take precedence over the terms of all other Contract
Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To
the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the
Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the more
strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion.
24. Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this Agreement to
resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes
by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by
representatives of SUBRECIPIENT with full decision - making authority and by COUNTY'S staff person
who would make the presentation of any settlement reached during negotiations to COUNTY for approval.
Failing resolution, and prior to the commencement of depositions in any litigation between the parties
arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to
mediation as required hereunder, the other party may obtain a court order requiring mediation under §
44.102, Florida Statutes. The litigation arising out of this Agreement shall be Collier County, Florida, if in
state court and the US District Court, 20`h Judicial Court of Florida, if in federal court. BY ENTERING
INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
25, The SUBRECIPIENT agrees to comply with the following requirements:
a. Clean Air Act, 41 USC 7401, et seq.
b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended.
26. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24
CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified
by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is
obtained and maintained. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA,
which would satisfy this requirement and/or reduce the cost of said flood insurance.
27. The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance
provided under this contract shall be subject to HUD Lead -Based Paint Poisoning Prevention Act found at
24 CFR 570.608, Subpart K.
28. The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part
800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as
they apply to the performance of this agreement.
In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and
demolition of historic properties that are fifty years old or older or that are included on a federal, state or
local historic property list.
Big Cypress Housing Corporation
DREF 08 -06, DR 105-06 and DR105 -11
Hatchcr's Preserve, Affordable Rental Housing Page 27 of 33
CD
Mn, we
29. The SUBRECIPIENT must certify that it will provide drug -free workplaces in accordance with the Drug -
Free Workplace Act of 1988 (41 USC 701).
30. The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier
contract, or other covered transaction, with a person who is similarly debarred or suspended from
participating in this covered transaction as outlined in 24 CFR 570.609, Subpart K.
31. The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable, and
agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred.
States, local governments and Indian Tribes follow:
• A -87 for Cost Principles
• A -102 for Administrative Requirements
Educational Institutions (even if part of a State or local government) follow
• A -21 for Cost Principles
• A -110 for Administrative Requirements
Non -Profit Organizations follow:
• A -122 for Cost Principles
• A -110 for Administrative Requirements
32. Audits shall be conducted annually and shall be submitted to the COUNTY one hundred eighty (180) days
after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the
requirements and standards of OMB A -133, Audits of States, Local Governments, and Non -Profit
Organizations. If this Agreement is closed out prior to the receipt of an audit report, the COUNTY reserves
the right to recover any disallowed costs identified in an audit after such closeout.
33. Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated
herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of CDBG
including, but not limited to, the provisions on use and disposition of property. Any real property within the
SUBRECIPIENT control, which is acquired or improved in whole or part with CDBG funds in excess of
$25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. In accordance with the DRI
Administrative PIan, a ten (10) year depreciating lien for the homeowner will be filed as a security
instrument for the work performed and funded with the grant.
34. As provided in § 287.133, Florida Statutes by entering into this Agreement or performing any work in
furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and
consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by
the State of Florida Department of Management Services within the 36 months immediately preceding the
date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes.
35. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
Big Cypress Housing Corporation
DREF 08 -06, DRI 05 -06 and DRI 05 -11
Hatcher's Preserve, Affordable Rental Hcusing Page 28 of 33
J'/
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents
for all sub - awards at all tiers (including subcontracts, sub - grants, contracts under grants, loans, and
cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly.
36. Travel reimbursement will be based on the U.S. General Services Administration (GSA) per diem rates in
effect at the time of travel.
37. Any rule or regulation determined to be applicable by HUD/DEO.
38. Florida Statutes 713.20, Part 1, Construction Liens
39. Florida Statutes 119.021, Records Retention.
40. The Disaster Recovery Enhancement Fund Agreement # 12DB- P5- 09- 21- 01 -K39 and Disaster Recovery
Initiative Grant Agreements #'s 07DB- 3V- 09- 21- 01 -ZO1 and 08DB- D3- 09- 21- 01 -A03 between Collier
County and the Florida Department of Economic Opportunity by reference are incorporated into this
agreement.
41. Florida Statutes, 119.071, Contracts and Public Records.
Big Cypress Housing Corporation
DREF 08 -06, DRI 0" and DRI 05-11
1lalcher's Preserve, Affordable Rental Housing Page 29 of 33
i
160 s
EXHIBIT "G"
AIA G702 -1992 Form
A form signiflicantly resembling the AIA document in this EXHIBIT shall be used for Contractor
Payment and subsequent Subrecipient reimbursement
f3ig Cypress Housing Corporation
DREF 08 -06, DRI 05 -06 and DR105 -11
1 latcher's Preserve, Affordable Rental Housing Page 30 of 33
k)
preI
-AIA Document G702' "- 1992 Instructions
Application and Certificate for Payment
GENERAL INFORMATION
Purpose and Related Documents
AIA Documcnt G702. Application and C'ertiticnle for Payment, iS to be Used in conjunction with AIA Document (-,7f)i, Continuation
Sheet. These documents are dcsizncd to he tuctil tun a Proiect where u Cuntrnclor has u direct Agrceownt %vflh the Owner. Procedures
for their use are covered in AIA Documcnt A201. Grnerul Conditions of ille Contract for C'onstructimt.
Use of Current Documcnt
Prior to using any AIA Contract Documcnt, u,CI% should consult www.afumrg or a local AIA component ill veri fv the rrincl rb.vnl
edition.
Reproductions
This ducumcnt is ;t copyrighted work and may not he reproduced or excerpted frurtl wilhout rile expres written permission of die
AIA. There is nu implied penni.ssion to reproduce this document, nor does uwmhership in The American fnslitute of Architects confer
;my lifnher rights to reproduce this document.
The AIA helchy glanfx the purchaser;t limited license w reproduce n maximum often copies ul'a cuntple(ed 0702, but only for use in
connection with n particular plojecl. The AIA will not Perron IYpIi duvlioll outside of (he limited license for reproduction granted
ahtwc. cxccpl upon written request told receipt of written perutission from the AIA.
Rights to reprlxluce the ducumcnt play vary fur uscr% of AIA software. Licensed AIA sortware users should consult fix End [Jser
License Agrecltx:nt (E[1LA).
To report copyright violations of•AIA Cnntruct Docuulculs. a -mail The Amcrictm Institute of Architects'' legal counsel,
copyright (,Paia.nrg.
COMPLETING THE G702 FORM
After the Contractor has completed AIA Documcnt 03703, Continuation Sheet. summary intbnmnfion should be transferred to AIA
Document G702, Application and Certificate lie Payment.
The C'unti -actor should sign 0702, have it notarized• and submit it- logelher with (1703, to the Architkt.
71)a Architect should review G702 find C703 and, if they err aca'cpluble, complete dic Archliect's Certificate Ile payment on 0702.
The Architect may certify a different amount than that applied roe, pursuant to Sections 9.5 and 9.6 of A201. The Architect should
then initial all fiFtw•es on 0702 and G703 that have been changed to coriforin ul the amount certified and attach an explanation. Tlx
completed 0702 and 070.1 should be Ibrwurded to the Owner.
MAKING PAYMENT
Ap Owner should make payment clircctly Im the Contt•actor based on the amount certified by the Architect On AIA Doeunxnt 0702,
Applicaliort and Certificate for Paynxnt. The completed form conutins the Wane and address of the Contractor. payment should not he
made to any other patty unless speoifically indicale Ion 0702.
EXECUTION OF THE DOCUMENT
Persons executing the document should indieafc the capacity in which they are acting (i.e., president, scerelary, partner, etc.) and the
authority under which they are executing the document. Where appruprime, ;t copy of the resolution authorizing the individual to act
fin bchall' of U1c firm or cntil,V should he auoched.
AIA. pcwrrenl 07021- - 1992. Cooyrt0ht 0 1991. 1969. 1909, 1971, 1978, 1983 and 1901 by The Amedcon Instnule o1 Arcwtecla. An rf0hts raasrved. WARNING: This
AIA Docum Mt la P"0400 4411 by U.S. Copyrfphl Law and International'eraalim Unauthorized reproduction or distribution of this AIA'Document, crony portion of
1t, may resull In severe civil and criminal penalties. and will be prosaaled to the mexinitaa estent Possible under the law. Puruhsaera are laarmiltad b reproduce Ism
1 f 01 coryea el .or docl,n�snl when con•deted. To report copyri0ry vblstlona of AIA COntfeet Do=M0,116. Pmail The Amarrean InattlWe of Arcldrsclr regal t:ounsel,
e10) loM�ara.No
Big Cypress Housing Corporation
DREF 08 -06, DR[ 05 -06 and DRI 05 -11
Hatchcr's Preserve, Affordable Rental Housing Page 31 of 33
JJ
.�16,
e► Document G702 Ttt —1992
Application and Certificate for Payment
TO OWNER., PROJECT: APPUCATION NO: Dlsiributioa to
PER)00 T0: OWNER 0
FROM CONTRACTOR:
WIARCN)TECT,
CONTRACTOR'S APPLICATION FOR PAYMENT
Appliealion is mask for fwncnl, as +lutes n Wow, in connection wish the Coviracl.
Cunlinwiflirn Shcel, AIA Dnntmrul 67111, is.flathed.
I. ORIGINAL CONTRACT SUM ..............................
1 Nel change by Change Orders ........... ............................... $
7. CONTRACT SUM TO DATE (Liec I t 21...... _ _ .......... .... _.... - $
4. TOTAL COMPLETED a STORED TO DATE (Culunm G on 670.11 ............ S
5. RETAINAGE.
a _':l ofC'uotpidcd Work
(Culmnir D + F, on (;1(1.7) S
It. _ °. of Slored Maleriat
iCohmm F on 670j) S
Total Retairvage (Lines 5a +541 trTomi in Colman I of G7egi....... $
6 TOTAL EARNED LESS RETAINAGE ..... ............................... $
(Line 4 lixs I..ine S Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ..................... $
(Line G froin priorCcnilirde)
II CURRENT PAYMENT DUE .............. ............................... S
CONTRACT FOR:
CONTRACT DATE
PROJECT NOS:
ARCHTECT 0
CONTRACTOR 0
FIELD 0
OTHER ❑
The urNknigned Cudraelor certifies that to the hest of the Cuglrator s knot, ledge, infirmtiion
uvl hclief the WrNk covered by this Applic jinn for Payi nit Inn been taNtpleled in at%x4rite
with the Ctnim Ikacilulents, that all An x,unis have Iwo paid by the Contractor for Work for
whiff prerimgs ('rnificatcs AT Payowal were kwed anti paynkNV recaved fivsm the Owner, and
that curt. nt payment shnt+n herein is nnw due.
CONTRACTOR:
BY: U;de
Sl;dc ol`.
County of
Suhscri ted and cwom to before
utethis day of
Notary IluNk%
Aty Commission expires:
ARCHITECT'S CERTIFICATE FOR PAYMENT
In a-conl nce with the Contract Docvmests, hoist on un -silt r>ftseryarions and the dicta cnniprising
Ihn alipinMN,q, the Arehikct cClUfks t0 the llwlkr that W the hcd of the Archhccl's knowlcdg
infoincdim mid belief the Work has pro agressrd at indicated, the quality of the Work is in
acronlagce with the Contract Documents, and the Cunlratr is oanilkd to paynent of the
AMOUNT LTJiTIMED,
9. BALANCE TO KNISH, (NCLUDING RETAINAGE AMOUNT CERTFIED ......... .._...........................
(Line t khs Line 4) S (Alrrtrh eypGunlriun if dutuimf reeifred diiferr fnm ibe (rnrgwN nlgalied. Inhird riff fignret rut rfn's
AM i -fokin u!Irl on ITN' Co rtlingrrliutr Siket /)Jim rrre rikM(r d w muf rrnr mild the (Pno rl reilif ed)
WC NGF. ORDER SUMMARY ,SMAONS I DeDI.C110NS ARCHITECT:
Taal changc'a apprutl rl in previtnr, nrarlhs by Owne_i C is Dy. Desk:
Total approved Ihis Month Is Is
fOTALS Is This Certificate is not twStNiabk, Tlx AMOUNT CERTIFIFD k fmyahk rrtly to Ilse Cormxlur
owned herein. I,wance, paynvni and accep woe orpayinul are wilhoul prejudice In any rights of
NF7 CHANtiI S h Clwi^r Ihdc7 S the fluter or Conrrulur miler this coulm
AIA OpeumeN G7p2"- 1392 CopytIo 0' W, 19&1, 1%5 1971-19711, 1999ard 1992 by Tho IUner ran kstih to of A011ads. Al t*ts resenN. WARkIRG.' This AIA` Ootument 1, prolected by U 3 Capyto Law
xal International t,a:riky. U"autbarlred rep- Ruction or distribution N Ink WA' O.rcurwni, or any portion at 11, rnyresuit h sevme chin ardedminal penahies, and hit be prosecuted (a the msyigwm etic'rit
pas :;ble under the tar. Pu 3tasns a» perm tact b reprcdr a ten 1 t 9) =ties d Ihis does mert won mmpepd. To reron ca z00 vdaticne of A M Cawtrael Oonanmis, a mad rife Amman frzVule d ArdesCie Meat
m0181. wpy&Ad@ay.aQ
Big Cypress Housing Corporation
DREF 08 -06, DRI 05 -06 and DRI 05-11
Hatcher's Preserve, Affordable Rental Housing Page 32 of 33
A,)
CONTINUATION SHEET ,era DOCUMENT G,'o3 ilns1;ucri0as on rcqrsc side)
1
PiGE DF
{IA Dowrxm G-02, AMICATION AND CERTIFICATE FOR ?AYME \T.
APPLICATION KO.:
conaining Contnctot's signed CcrtiPution, is vuchcd.
.APPLICATION DATE:
In ubuhtions bcloa; =kun;s are sated io the nm�est doilu
PERIOD To-
Cse Column ; on cor'i rxu, ahcre i -362hlc (CULn1`(se (oc line it;ms mas apply.
aFCIiiT:CT S f RQrCCT NO.,
i B C D E
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to .iTERLALS
TOTAL
1TLiS iCHEDI'LED I
DESCRIPTION Qi'X031t FRO,I P;_2"0,5
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SFGRED
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G703.1992
CAUTION.-You should use en original AIA doeiment +vhich has this caution printed In red, An oegIrW assures that charges wM not be obscured as may occur when documents are reproduced
Big Cypress Housing Corporation
DREF 08 -06, DRI 05-06 and DRI 05-11
Hatcher's Preserve, Affordable Rental Housing Page 33 of 33
�,J
ORIGINAL DOCUMENTS CHECKLIST & ROUTING I D 81
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressee(S) (List in routing order)
Office
Initials
Date
1. Lori Fisher
HHVS
t
Applicable)
2. Jennifer Belpedio
County Attorney Office
Agenda Item Number
10 a y )
3. BCC Office
Board of County
Commissioners
-x
`"z
4. Minutes and Records
Clerk of Court's Office
-RK
10(28fi3
to- Naa,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above_ may need to contact staff for additional or missine information.
Name of Primary Staff
Lori Fisher
Phone Number
239 - 252 -2995
Contact / Department
appropriate,
(Initial)
Applicable)
Agenda Date Item was
October 22, 2013
Agenda Item Number
16D8
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
Type of Document
Grant Modification DREF
Number of Original
Attached
Grant #12DB- P5- 09- 21- 01 -K39
Documents Attached
PO number or account
Needs Grantor Signature (DEO)
J "
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
-
J"
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate,
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
-
3.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
J "
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
-
J"
Office and all other parties except the BCC Chairman and the Clerk to the Board
t
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
_.
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
J
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
U
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on October 22" 2013 and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for e
�
Chairman's signature.
t
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
5111
To:
From:
Date:
Subject:
Re:
Memorandum
Clerk's Minutes & Records
Lori Fisher
October 23, 2013
Modification to DREF Grant Agreement approval
BCC meeting 10/22/2013 item #16D8
Collier County and DEO for DREF grant #12DB- P5- 09.21- 01 -K39
Three modification forms each with the Chairwoman's original signature needs
to be sent to the Department of Economic Opportunity. Included with this
mailing should be the attached cover letter package which includes the cover
letter, project narratives of service area # 5 & 6 with maps, executive summary,
and a Request for Amendment form.
Please Contact me when you have signed. I will come over and put the
packets together. This is Imperative. I must put the packets together a
certain way for Brenda at DEO.
A FedEx envelope has been pre- addressed and included for use.
Please contact me if you have any questions at 252 -2995.
Thanks,
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
' 160 8
Board of Collier County Commissioners
Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Tim Nance
District 1 District 2 District 3 District 4 District 5
October 22, 2013
Brenda Lovett, Government Operations Consultant II
Florida Department of Economic Opportunity
Caldwell Building 107 E. Madison Street, MSC -400
Tallahassee, FL 32399
Re: Disaster Recovery Enhancement Funds Contract #12DB- P5- 09- 21- 01 -K39
Modification #2
Dear Ms. Lovett:
Please accept this modification to a grant agreement between the Department of Economic
Opportunity and Collier County. This modification is for the Disaster Recovery Enhancement
Funds contract #12DB- 09 -21 -01 -K39, signed by the Collier County Board of Commissioners on
January 24, 2012, with an effective date of March 7, 2012.
This modification will accommodate the following activities:
• Extend the grant agreement
• Revise activity work plans
• Revise the program budget
• Change number of accomplishments and beneficiaries
• Cancel one Service area and add two new Service Areas
Requested changes to the grant agreement will facilitate expending the grant funds and allow
Collier County to address certain Disaster Recovery needs in the Community.
The enclosed modification was approved by the Board of Collier County Commissioners at a
regularly scheduled public meeting on October 22, 2013; agenda item #16D8.
Sincerely,
Georgia A. Hiller, Esq
Chairwoman, Board of Commissioners
Collier County, Florida
3299 Tamiami Trail East, Suite 303 • Naples, Florida 34112 - 5746.239- 252 -8097 • FAX 239 - 252 -3602
16U 84
EXECUTIVE SUMMARY
Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements
between the Florida Department of Economic Opportunity (DEO) and Collier County and (2)
approve one subrecipient agreement common to each grant and accept EASF's termination of a
subrecipient agreement. (Net Fiscal Impact - $0)
OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in
order to fully expend available grant funding.
CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida
Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates
funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each
grant, terms within each agreement need to be changed. Below is a chart of the grant agreements
presented for modification.
Grant Contract
BCC Approval
Current Award
Disaster Recovery Enhancement Grant
July 26, 2011
$3,335,131.91
(DREF Grant)
Item 16D 1
#12DB- P5- 09- 21- 01 -K39
Disaster Recovery Initiative Grant
May 14, 2008
$2,814,698.15
(DRI A Grant)
Item 16D 17
#08DB-D3-09-21 -01 -A03
Disaster Recovery Initiative Grant
May 23, 2007
$2,339,882.00
(DRI Z Grant)
Item IOL
#07DB -3 V- 09- 21- 01 -Z01
(1) Modifications "DREF Grant"
On May 28, 2013, the Board of County Commissioners approved agenda item #16D1 requesting grant
modification 42; however Housing, Human and Veteran Services (HHVS) withdrew the modification
submittal to the grantor agency as the modification includes a change in Service Area requiring an
additional public hearing to be compliant with Florida Statute.
The chart below shows the DREF grant modification that will accomplish cancelling a project at
Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at
Hatcher's Preserve, and making minor adjustments to one existing project agreement with the Immokalee
Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples
and Big Cypress Housing Corporation (BCHC).
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract modification will redirect the unused
t !
funds to benefit the George Washington Carver Area Stormwater Project and the Hatcher's Preserve
project.
Project
Action
Current
Reallocated
New
Subrecipient
BCC Approval
Grant
Amount
Grant
Agreement
Budget
Budget
Amount
Bromelia
Grant
$300,00000
- $300,000.00
$00.00
N/A
Approved May 28,
Place
Modification/
2013
Subrecipient
agreement
cancellation
initiated by the
Subrecipient as
they do not have
the adequate cash
flow to support the
project on a
reimbursement
basis
City Of
New Subrecipient
$0.00
$59,360.00
$59,360.00
$56,000.00
Approved May 28,
Naples
Agreement/Grani
2013 will be
Storrnwaler
Modification for a
executed upon DEO
G WCA area
hurricane
approval of the
hardening project
modification
to make repairs
and improvements
to the stormwater
system servicing
the area of the
G W CA.
Big Cypress
New subrecipient
$0.00
$240,640.00
$240,640.00
$221,388.80
Approval proposed
Housing
Agreement/Grant
(DREF amount)
as part of this item
Corporation
Modification To
(BCHC)
Construct low
Hatcher's
income housing to
benefit storm
victims.
hnmokalee
Amendmcm/Grant
$2,084,513.91
$0.00
$2,084,513.91
$2,011,955.46
Approved May 28,
CRA -
Modification
2013 but not routed,
Stormwater
Update work plan
updated and part of
to reflect the
this item,
project's actual
progress.
Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient
agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC
combines three funding sources; $221,388.80 is allocated from the subject DREF Grant #12DB- P5- 09- 21- 01 -K39. The total
amount of the subrecipient agreement will contain DREF funds plus additional funding from Disaster Recovery Initiative Grants
#'s 07DB- 3V- 09- 21- 01 -Z01 (Z grant) and 08DB- D3- 09- 21- 01 -A03 (A grant).
The steps taken to achieve these actions were as follows:
1. Advertised for eligible projects on February 1 and June 28, 2013 to meet the needs of the
community and help expend all awarded grant funds. Five applications were received on the first
application solicitation and'one on the second application solicitation.
2. Conducted a public meeting for input and recommendation on July 22, 2013 for the two proposed
projects.
3. Provided a presentation of the results of the process to the Affordable Housing Advisory
Committee (AHAQ for their input on August 19, 2013.
0
"DRI A Grant"
A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation
(SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing
projects by grant modification. The proposed modification will reallocate this unused SFR balance to a
new Hatcher's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend
the grant,
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project.
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
"DRI Z Grant"
On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster
Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient
agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement
facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at
the request of EASF, they have chosen to not proceed with the project as previously Board approved. As
such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement.
Housing Human and Veteran's Services Department withdrew the submittal of the modification to the
grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing
project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will
build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be
cancelled and a new agreement will be initiated for Board approval with BCHC for this project.
The reallocation of funds within the grant remains the same as the march 260' modification submittal.
'File funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66
currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00
currently unused from the ]rn►nokalee Infill project. The proposed modification will reallocate the unused
SFR funds and the unused Immokalee Infrll project funds to the Hatcher's Preserve project, update
beneficiaries and work plans, reinstate and extend the grant.
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served.
Existing
Unused
Revised
Subrecipient
Project
Budget
Funds
Reallocation
Budget
Agreement
Amount
Countywide
Single Family
$1,594,264.67
$338,219.36
$- 338,219.36
$1,256,045.31
N/A
Rehabilitation
Hatcher's
$0.00
$0.00
$338,219.36
$338,219.36
$311,161.81*
Preserve
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
"DRI Z Grant"
On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster
Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient
agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement
facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at
the request of EASF, they have chosen to not proceed with the project as previously Board approved. As
such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement.
Housing Human and Veteran's Services Department withdrew the submittal of the modification to the
grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing
project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will
build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be
cancelled and a new agreement will be initiated for Board approval with BCHC for this project.
The reallocation of funds within the grant remains the same as the march 260' modification submittal.
'File funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66
currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00
currently unused from the ]rn►nokalee Infill project. The proposed modification will reallocate the unused
SFR funds and the unused Immokalee Infrll project funds to the Hatcher's Preserve project, update
beneficiaries and work plans, reinstate and extend the grant.
This modification as illustrated in the following table does not change the overall funding amount
awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds
to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served.
s
Project
Existing
Budget
Unused
Funds
Reallocation
Revised Budget
Subrecipient
Agreement
DEO
FUNDS
FUNDS
Amount
North
Project Component #1
$635,201.30
$221,388.80
lmmokalee
$307,161.81
The construction cost and associated
Housing
$371,260.57
0.00
$115,924.66
$489,185.23*
$106,650.69
Hatcher's
($115,924.66 +$2,000.00)
family homes at Hatcher's Preserve in
Preserve
Immokalee, Florida.
lmmokalee
Infill Housing
$293,300.00
$2,000.00
- $2,000.00
$291,300.00
N/A
Single Family
Rehabilitation
$532,942.45
$115,924.66
-$115,924.66
$417,017.79
N/A
*Note: The difference between the amounts of the grant funds budgeted for the project and the amount of
the corresponding subrecipient agreement is the amount of project delivery funds available.
(2) Subrecipient Agreement
Subrecipient - Bi2 Cypress Housing Corporation/Hatcher's Preserve
Below are the details of the associated Subrecipient agreement for the three aforementioned Disaster
Recovery agreement modifications.
Grant Award Activity
Total
DREF FUNDS
DRI Z
DRI A
DEO
FUNDS
FUNDS
FUNDS
Project Component #1
$635,201.30
$221,388.80
$106,650.69
$307,161.81
The construction cost and associated
costs of fees and pen-nits necessary to
construct a minimum of five single
family homes at Hatcher's Preserve in
Immokalee, Florida.
Component #2 The cost of a HUD
$4,000.00
$4,000.00
required Environmental Assessment for
the Hatcher's Preserve Community.
Total
$ 639,201.30
$ 221,388.80
$106,650.69
$ 311,161.81
FISCAL IMPACT; Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds
are available within the Housing Grants Funds (705 and 121) Projects 33191, 34540 and 345.41. A total
amount of $756,144.02 is being reallocated with three separate grant modifications.
GROWTH MANAGEMENT IMPACT: Implementation of DREF and DRI will help facilitate efforts
to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management
Plan.
LEGAL CONSIDERATIONS: Agreements that were approved by the Board, but not routed for
signature, are not legally binding and may be replaced by agreements proposed in this item. Once the
W 6 O
DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient
agreements may be executed by the Board Chairwoman. This item has been approved for form and
legality and requires a majority vote for BCC action. - JAB
RECOMMENDATION: To approve and authorize the Chairwoman to sign three grant modifications,
the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept
EASF's termination of a subrecipient agreement.
PREPARED BV: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services
9MArGIF
"A'
Department of Economic Opportunity — Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ( "the Department "), and Collier County, ( "the Recipient "), to modify DEO/DCA
Contract Number 12DB-P5-09-2 1 -0 1 -K39, award dated March 7, 2012 ( "the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative
Program ( "DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
F] Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment I, Activity Work Plan section, which is attached hereto and
incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
W
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6/1/2013
Modification Number: 2
DEO/DCA Contract Number: 12DB- P5- 09- 21- 01 -K39
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment , Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be
cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas
are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the
George Washington Carver Apartments in the City of Naples. Service Area #6 will be an
affordable rental housing project at Hatcher's Preserve in Immokalee.
;yam
Department of Economic Opportunity — Disaster Recovery Initiative 160
Modification to Subgrant Agreement 61,Q/1
s
Modification Number: 2
DEO/DCA Contract Number: 12DB- P5- 09- 21- 01 -K39
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
D JT� . BROCK. clerk
By:
Attest as to Cha'lrr aq'
signature only...*;
1
Recipien • Co ier ounty
By:
Name: Georgia A. Hiller, Esq �0�22/2C'/ 3
Title: Chairwoman, BCC Commissioners
Date: /0 /A a 113
Approved as to form and legality
Asstatant Coin ttorney
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
Type in the Modification Number in the three fields where it asks for the number.
Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Department of Economic Opportunity — Disaster Recovery Initiative
Modification to Subgrant Agreement s/,rzots
MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ( "the Department "), and Collier County, ( "the Recipient "), to modify DEO/DCA
Contract Number 12DB-P5-09-21 -0 1 -K39, award dated March 7, 2012 ( "the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative
Program ( "DRI ") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2, Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment I, Activity Work Plan section, which is attached hereto and
incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
!'
Department of Economic Opportunity — Disaster Recovery Initiative 160 8
Modification to Subgrant Agreement 6i1«013
Modification Number: 2
DEO/DCA Contract Number: 12DB- P5- 09- 21- 01 -K39
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment , Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be
cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas
are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the
George Washington Carver Apartments in the City of Naples. Service Area #6 will be an
affordable rental housing project at Hatcher's Preserve in Immokalee.
��J
Department of Economic Opportunity — Disaster Recovery Initiative
;Q
Modification to Subgrant Agreement
6/17013
Modification Number: 2
DEO /DCA Contract Number: 12DB- P5- 09- 21- 01 -K39
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
A
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
ATTEST:
DWIGHT E.-8 OC . Clerk
N\lj 0A
Attest as to Chairman's
signature only.
Recipient�'Co ier Cou ty
By: _
Name: Georgia A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: % %1a a7 /�
Approved as to form and legality
0, A.4 t�CL�
Ass stant County A rney
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
3. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be hand written. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
160
Department of Economic Opportunity — Disaster Recovery Initiative
Modification to Subgrant Agreement
6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
3. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be hand written. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Department of Economic Opportunity - Disaster Recovery Initiative
Modification to Subgrant Agreement 611n013
MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ( "the Department "), and Collier County, ( "the Recipient "), to modify DEO/DCA
Contract Number 12DB-P5-09-21 -01 -K39, award dated March 7, 2012 ( "the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a Subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative
Program ("DR]") as set forth in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division
of Housing and Community Development was transferred to the Department of Economic Opportunity
effective October 1, 2011; and the parties wish to reflect the new name.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
E] Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014.
® Revise Activity Work Plan
3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment I, Activity Work Plan section, which is attached hereto and
incorporated herein by reference.
® Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
as
Department of Economic Opportunity — Disaster Recovery Initiative 16,13 4
Modification to Subgrant Agreement 6/1/2013
Modification Number: 2
DEO /DCA Contract Number: 12DB- P5- 09- 21- 01 -K39
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
❑ Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment , Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
® Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
❑ Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be
cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas
are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the
George Washington Carver Apartments in the City of Naples. Service Area #6 will be an
affordable rental housing project at Hatcher's Preserve in Immokalee.
Department of Economic Opportunity — Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Modification Number: 2
DEO /DCA Contract Number: 12DB- P5- 09- 21- 01 -K39
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development
am
Name: William B. Killingsworth
Title: Director
Division of Community Development
Date:
,ATTEST:
D GHT E. OCK,CI k
By:
Attest as to Chai an 's
signawre'On(y..-
Reci
Name: Georgia A. Hiller, Esq
Title: Chairwoman, BCC Commissioners
Date: lD ;to 13
Approved as to form and legality
✓ `2
Assistant County ttomcy
-v
Department of Economic Opportunity — Disaster Recovery Initiative 81
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
1. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
3. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
"click" on the box and an "X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
If the modification makes changes to the "Participating Parties," type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check
box before "Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3, type in the name of the person signing the modification and the person's title. The date
must be handwritten. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
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Collier County DREF #12DB- P5- 09- 21- 01 -K39 Modification #2
PROJECT NAME:
ACTIVITY:
DESCRIPTION:
NATIONAL OBJECTIVE:
GENERAL NARRATIVE:
SERVICE AREA #5
Disaster Recovery Enhancement Funds (DREF)
Collier County grant #12DB- P5- 09 -21 -01 -K39
GEORGE WASHINTON CARVER APARTMENTS AREA STORMWATER PROJECT
FLOOD AND DRAINAGE IMPROVEMENTS
STORMWATER IMPROVEMENTS
PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
During the 2008 storm season the storm water retention /detention system serving the George
Washington Carver Apartments area operated insufficiently. Storm conditions left a substantial amount
of standing water for long periods of time throughout the community. The area continues to flood
during substantial rainfall conditions. The retention /detention section of the storm water system is in
need of improvement to adequately drain the area. Improvements to the existing underground system
serving the area will improve the health and safety of the residents, while providing the county their
national objective of benefitting low to moderate income persons. Grant funds will be justified.
The area of the George Washington Apartments is located in the city of Naples, Florida. The 2010
Census information identifies the area as being made up of 1246 residents of which 869 are low income.
This community is one of the most vibrant and active neighborhoods in the city, with a cultural and
historic background preserved by the residents with a mix of apartments, single family homes,
businesses churches and the River Park Community Center. It is imperative to help maintain the
community and help encourage both urban development growth and improvements while keeping the
community safe.
SUMMARY INFORMATION
Purpose: Improve & Repair storm water retention system in area of George
Washington Carver Apartments
DREF Funding
$59,360
Number of Units
400 linear feet
Number of Beneficiaries
1246 total 869 LMI
Location
Naples, Florida
George Washington Carver Apartments Area
DREF - Stormwater Improvements Service Area #5
Collier County DREF#12DB-P5-09-21-01-K39 Modification#2
16 El
0.i
Supporting Photographs and Map
lilt -
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George Washington Carver Apartments Area
DREF-Stormwater Improvements Service Area #5
Collier County DREF #12DB- P5- 09- 21- 01 -K39 Modification #2
SERVICE AREA #6
Disaster Recovery Enhancement Funds (DREF)
Collier County grant #12DB- PS- 09 -21 -01 -K39
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
1 1 r,,
During the 2008 storm seasons low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing, providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization (CHDO) to facilitate the construction of single family homes designated for
rental units to low income families. Completed homes will be leased to low to moderate income
Immokalee residents that resided in substandard housing while surviving the 2008 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms.
DREF Funding
$240,640
Number of Units
Up to 2 housing units
Number of Beneficiaries _
Up to 2 households
Location
Immokalee, Florida
Collier County DREF #12DB- P5- 09 -21 -01 -K39 Modification #2
N
16h1 •
Collier County DREF#12DB P5 09 21 01 K39 Modification#2 (,)
Supporting Photographs and map
r
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Collier County DREF#12DB-P5-09-21-01-K39 Modification #2
Collier County DREF #12DB- P5- 09- 21- 01 -K39 Modification #2 160
SERVICE AREA #5
Disaster Recovery Enhancement Funds (DREF)
Collier County grant #12DB- P5- 09 -21 -01 -K39
PROJECT NAME: GEORGE WASHINTON CARVER APARTMENTS AREA STORMWATER PROJECT
ACTIVITY: FLOOD AND DRAINAGE IMPROVEMENTS
DESCRIPTION: STORMWATER IMPROVEMENTS
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2008 storm season the storm water retention /detention system serving the George
Washington Carver Apartments area operated insufficiently. Storm conditions left a substantial amount
of standing water for long periods of time throughout the community. The area continues to flood
during substantial rainfall conditions. The retention /detention section of the storm water system is in
need of improvement to adequately drain the area. Improvements to the existing underground system
serving the area will improve the health and safety of the residents, while providing the county their
national objective of benefitting low to moderate income persons. Grant funds will be justified.
The area of the George Washington Apartments is located in the city of Naples, Florida. The 2010
Census information identifies the area as being made up of 1246 residents of which 869 are low income.
This community is one of the most vibrant and active neighborhoods in the city, with a cultural and
historic background preserved by the residents with a mix of apartments, single family homes,
businesses churches and the River Park Community Center. It is imperative to help maintain the
community and help encourage both urban development growth and improvements while keeping the
community safe.
SUMMARY INFORMATION
Purpose: Improve & Repair storm water retention system in area of George
Washington Carver Apartments
DREF Funding
$59,360
Number of Units
400 linear feet
Number of Beneficiaries
1246 total 869 LMI
Location
Naples, Florida HEI
George Washington Carver Apartments Area
DREF - Stormwater Improvements Service Area #5
1
Collier County DREF#12DB-P5-09-21-01-K39 Modification#2 (,) i
16
Supporting Photographs and Map ii
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1 00, ' 11 201
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loo
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art
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George Washington Carver Apartments Area
DREF-Stormwater Improvements Service Area#5
Collier County DREF #121)6- P5- 09- 21- 01 -K39 Modification #2
SERVICE AREA #6
Disaster Recovery Enhancement Funds (DREF)
Collier County grant #12DB- PS- 09 -21 -01 -K39
PROJECT NAME: Hatcher's Preserve
ACTIVITY: Replacement Housing
DESCRIPTION: Single Family Rental Housing
NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS
GENERAL NARRATIVE:
During the 2008 storm seasons low and moderate - income persons in the Immokalee area resided in
housing structures at significant risk from wind and rain damage. This is due in part due to the
substantial number of local households who continue to live in older mobile homes and substandard
housing. Constructing replacement housing offers a more resilient rental housing alternative to these
residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement
housing, providing a survivable housing alternate for area residents. By building survivable housing for
the 2005 storm victims the county will not only be helping those in great need; the county will meet
their national objective of benefitting low to moderate income persons with the requirement of fifty one
percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to
satisfy the national objective.
Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the
combination of Disaster Recovery and Community Development Block grant funds. At this time no
homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing
Development Organization (CHDO) to facilitate the construction of single family homes designated for
rental units to low income families. Completed homes will be leased to low to moderate income
Immokalee residents that resided in substandard housing while surviving the 2008 Storm season.
The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at
Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in
the area.
SUMMARY INFORMATION
Purpose: To build low to moderate income housing for persons affected by the
2005 Storms.
DREF Funding
$240,640
Number of Units
Up to 2 housing units
Number of Beneficiaries
Up to 2 households
Location
Immokalee, Florida
Collier County DREF #12DB- P5- 09 -21 -01 -K39 Modification #2
-.6
#,-
Collier County DREF#12DB-P5-09-21-01-K39 Modification#2 160B
Supporting Photographs and map
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Collier County DREF#12DB-P5-09-21-01-K39 Modification#2
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLID b Q 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the Comity Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
Potion of the Chairman's 6anahnr draw a line through routine lines 41 through #2- complete the checklist, and forward to the County Attorney Office.
,,,- .,,.r...,.. - ,...._ ,...................-a-- - ---� -- -_ - - - - --
Route to Addressee(s) (List in routing order)
Office
Initials
Date
1. Lori Fisher
HHVS
(Initial)
/Applicable)
2. Jennifer Belpedio
County Attorney Office
Number
Da
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
r
12,f
3. BCC Office
Board of County
Number of Original
2
Attached
Commissioners
Documents Attached
4. Minutes and Records
Clerk of Court's Office
�(3
3
l I *am
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for addition 1 or missing information.
Name of Primary Staff Lori Fisher Phone Number 239- 252 -2995
Contact / Department 's )
Agenda Date Item was October 22, 2013 ti Agenda Item
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
/Applicable)
1.
Does the document require the chairman's original signature?
Number
Da
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
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Type of Document
Grant Amendment DREF
Number of Original
2
Attached
Grant #12DB- P5- 09- 21- 01 -K39
Documents Attached
PO number or account
Needs Grantor Signature (DEO)
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
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Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
/Applicable)
1.
Does the document require the chairman's original signature?
1, �-
2.
Does the document need to be sent to another agency for additional signatures? If yes,
r
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
)"
Some documents are time sensitive and require forwarding to Tallahassee within a certain
I
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on October 22nd 2013 and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney' Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
�� I
Chairman's signature.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
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Memorandum
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To: Clerk's Minutes & Records
From: Lori Fisher
Date: October 23, 2013
Subject: Amendment to DREF Agreement approval
BCC meeting 10/22/2013 item #16049
I� V
Re: Collier County and DEO for DREF grant #12DB- P5.09.21- 01 -K39
Two Agreement forms each with the Chairwoman's original signature needs to
be sent to the Department of Economic Opportunity.
Please Contact me when you have signed. I will come over and put the
packets together. This is Imperative. I must put the packets together a
certain way for Brenda at DEO.
A FedEx envelope has been pre- addressed and included for use.
Please contact me if you have any questions at 252 -2995.
Thanks,
Lori Fisher
Grants Support Specialist
Housing, Human and Veteran Services
Department of Housing, Human and Veteran Services
Collier County
EXHIBIT A -1 Contract Amendment #1
Immokalee Area Community Redevelopment Agency
DREF /CDBG 2008
This amendment, dated October 8, 2013 to the referenced agreement shall be by and between the
parties to the original Agreement, the "Collier County Community Redevelopment Agency —
Immokalee Area (CRA), (to be referred to as Subrecipient) and Collier County, Florida, (to be
referred to as "COUNTY ").
RE: Contract # 12DB- P5- 09- 21- 01 -K39
CFDA #14.228
Emergency Rule 9BER 09 -2
"Immokalee Area Community Redevelopment Agency"
DREF /CDBG- Immokalee Stormwater Improvements
Words Sk Through are deleted; Words Underlined are added:
THE SUBRECIPIENT AGREES TO:
III. TIME OF PERFORMANCE
The effective date of the Agreement between Immokalee Area Community
Redevelopment Agency and Collier County shall be May 22, 2012. The services of the
SUBRECIPIENT shall be undertaken and completed in light of the purposes of this Agreement.
All services required hereunder shall be completed by the SUBRECIPIENT prior to FT
2814- September 30, 2014. Any funds not obligated by the expiration date of this Agreement
shall automatically revert to the COUNTY.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD /DREF funding
for allowable costs, determined by COUNTY, in an amount not to exceed Two Million Eleven
Thousand Nine Hundred Fifty Five Dollars and 46/100 ($2,011,955.46) in U.S. Dollars for
the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records
and documents related to the project.
Immokalee CRA
2008 DREF 08 -01
Stormwater Improvements
Contract Amendment #1
Page 1 of 4
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHVS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUBRECIPIENT when fequested as work pr-ogf!esses bttt not more freqtteiWy than onee Pef
month. Payment will be made "on rveeipt of )iee and in eemplianee with § 218.70-,
., other-wise known as the "hoeal Gove mineent. -P-r-o-mpt Payment Aet." No payment will
be made untie approved by H14VS. Invoices for work performed are required every
month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations
incurred during the term of this agreement. If no work has been performed during that month, or
if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be
required Explanations will be required if two consecutive months of $0 invoices are submitted.
Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not
more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to
perform the minimum levelof service required by this Agreement. Final invoices are due no later
than 90 days after the end of the agreement. Work performed during the term of the program but
not invoiced within 90 days without written exception from the Grant Coordinator will not be
reimbursed. No payment will be made until approved by HHVS for grant compliance and
adherence to any and all applicable local state or Federal requirements. Payment will be made
upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes
otherwise known as the "Local Government Prompt Payment Act."
VI. GENERAL CONDITIONS
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
26. The Disaster Recovery Enhancement Fund Agreement #12DB- P5- 09- 21- 01 -K39
and Disaster Recovery Initiative Grant Agreements #'s 07DB- 3V- 09- 21- 01 -ZO1 and
08DB- D3- 09- 21- 01 -A03 between Collier County and the Florida Department of
Economic Opportunity by reference are incorporated into this agreement.
27. Florida Statutes, 119.071, Contracts and Public Records.
VII. ADMINISTRATIVE REQUIREMENTS
B. DOCUMENTATION AND RECORDKEEPING
Immokalee CRA
2008 DREF 08 -01
Stormwater Improvements
Contract Amendment #I
Page 2 of 4
•
2. SUBRECIPIENT shall maintain all records that ordinarily and necessarily would
be required by the COUNTY to perform the service. All reports, plans, surveys,
information, documents, maps, and other data procedures developed, prepared,
assembled, or completed by the SUBRECIPIENT for the purpose of this
Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHVS. Upon completion of all work
contemplated under this Agreement copies of all documents and records relating
to this Agreement shall be surrendered to HHVS if requested. In any event the
SUBRECIPIENT shall keep all documents and records for six (6) years after
expiration of this Agreement.
GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not
be limited to: making final payments, disposing of program assets (including the return
of all unused materials, equipment, unspent cash advances, program income balances,
and receivable accounts to the COUNTY), and determining the custodianship of records.
Any balance of unobligated funds which have been advanced or paid must be returned to
the County. Any funds paid in excess of the amount to which the Sub - recipient is entitled
under the terms and conditions of this Agreement must be refunded to the COUNTY.
SUBRECIPIENT shall also produce records and information that complies with Section
215.97, Florida Single Audit Act.
Immokalee CRA
2008 DREF 08 -01
Stormwater Improvements
Contract Amendment # l
7C �C
Page 3 of 4
z
.1
EXHIBIT "A"
SCOPE OF SERVICES
COLLIER COUNTY
COMMUNITYREDEVELOPMENTAGENCY (CRA) IMMOKALEE
Immokalee Stormwater Improvements
C. PROJECT WORK PLAN:
The following Project Work Plan is in effect for program monitoring requirements only
and as such, is not intended to be used as a payment schedule.
Date Start
Date End
Work Plan
5/20129/2013
10/201211/2013
Prepare project plans and specifications
X201211/2013
2/201312/2013
Procure eligible Contractor(s)
3/20131/2014
5,1203/2014
Begin Construction
6/2013
8,12013
!'onstruetie 339 . ptote
9/20134/2014
11/236/2014
Construction 6650% complete
12/201-7/2014
2/20449/2014
Construction 100% complete and project close
out
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date first written above.
ATTEST:
DWIGHT E BROM qERK
est as to Cha6an's 6 ut Clerk
signature only,..
Dated: Nt)V'e*b It 2a-3
(SEAL)
ATTEST: n
WIGHT \ 'Crm "C,LE
Z7 Attest as to Chairma s
^ian Iyeo!n ly.
Dated: (SEAL)
Immokalee Immokalee CRA
2008 DREF 08 -01
Stormwater Improvements
Contract Amendment # 1
BOARD OF
COLLIER C
li
Georgia A. Hiller, Esq
Chairwoman
ISSIONERS OF
A
Collier County Community Redevelopment
Agency (CRA) - Immokalee Area
By: J""- C yt ,-
Tim Nance, Chairman, Collier County
Community Redevelopment Agency
Approved as to form and legality
Page 4 of 4 AssisVnt County