Backup Documents 10/22/2013 Item #16D 7ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIPI
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 0 17
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Dlonday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's si ature, draw aline throu routing lines #1 through #2, complete the checklist, and forward to the Coun Attome Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
10/22/13 /
Agenda Item Number
16D7
3. Colleen Greene
County Attorney Office
P16
I�
4. BCC Office
Board of County
Commissioners
Number of Original
o ZS
5. Minutes and Records
Clerk of Court's Office
�M
l0 (293
l0 :2qsjn,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missing information.
Name of Primary Staff
Natali Betancu>< Pu r ks �re<,� .
Phone Number
239 - 252-4059
Contact / Department
appropriate.
(Initial)
Applicable)
Agenda Date Item was
10/22/13 /
Agenda Item Number
16D7
Approved b the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
P16
Type of Document
Rental Contract
Number of Original
1
Attached
'' M� ^6str�5
Documents Attached
PO number or account
oV ( oms
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
NB
2.
Does the document need to be sent to another agency for additional signatures? If yes,
P16
rovide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
NB
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
NB
document or the final negotiated contract date whichever is applicable
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
NB
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
NB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 10 /22 /13and all changes made during the
NB
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for, e
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16D 70
Martha S. Vergara
From:
Betancur, Natali
Sent:
Tuesday, October 29, 2013 1:46 PM
To:
Greene, Colleen
Cc:
Martha S. Vergara
Subject:
FW: Sugden Park Event Agenda Item #16D7 - 10/22/13 BCC Meeting
Good afternoon ladies,
Please see below confirmation that this has been resolved.
Thank you,
Natali
From: SWF music festivals [mailto :mike @s wfmusicfestivals.com]
Sent: Tuesday, October 29, 2013 1:42 PM
To: BetancurNatali
Cc: OlsonNancy; WilliamsBarry
Subject: Re: Sugden Park Event Agenda Item #16D7 - 10/22/13 BCC Meeting
See attached: conformation 600253336956
Thank you for submitting your payment to Florida Department of State, Division of Corporations. This
email will serve as confirmation that your payment was received by our office.
Your filing will be posted on our website http: / /www.sunbiz.org within 1 -3 business days.
The transaction information is listed below:
Receipt Number: 3599211852
Transaction Date /Time: 10/29/2013 12:39:57 PM
Card Number:
Card Type:
Approval Code:
Payment Amount:
Document Number:
Sent from my iPhone
XXXX XXXX XXXX 9861
Visa
933282
$125.00
NEW
On Oct 29, 2013, at 11:18 AM, BetancurNatali <NataliBetancur @colliergov.net> wrote:
1
,.
Mr. Randall, 160 7
Please see request below from our attorney. Can you please re- register and provide
proof as soon as possible ??
Thank you,
.Na" 53etanct"
6pewtiam attah pt
J a%fm and gwatian
15000 Xftdt Wtan Jr?o"
.Nacp&6, 9R 34109
Office-239-252-4059
Atdd&- 239 -2S5 -1475
Stay connected with Collier County Parks and Recreation
<image001.png> <image002.png> <image003.png>
It Starts in Parks...
Play, Connect and Discover
http: / /www.collierparks.com/
From: GreeneColleen
Sent: Tuesday, October 29, 2013 11:15 AM
To: BetancurNatali
Cc: Martha S. Vergara
Subject: FW: Agenda Item #16D7 - 10/22/13 BCC Meeting
Natali,
Will you please call Mar Events and ask them to re- register with the state? Their corporate status is
inactive. Thanks.
Colleen M. Greene
Assistant County Attorney
(239) 252 -8490
Fax (239) 252 -6300
From: Martha S. Vergara [mai Ito: Martha .Verrcara @colIierclerk.com]
Sent: Tuesday, October 29, 2013 10:03 AM
To: GreeneColleen
Subject: Agenda Item #16D7 - 10/22/13 BCC Meeting
Colleen,
2
7
1b4 F
I would like to ask you about a Rental Contract for Parks and Rec that was approved at the
meeting above.
Trish looked up this company and she says that they aren't active in Sunbiz.org, and is asking for
the terms and conditions of the contract.
There are only two pages and she wants to know if there is something missing.
Either I come to you or you can come to the office down here with will work for me.
Thanks,
Martha Vergara, BMR Senior Clerk
Minutes and Records Dept.
Clerk of the Circuit Court
& Value Adjustment Hoard
Office: (239) 252 -7240
Fax: (239) 252 -8408
E -mail: martha.vergara&collierclerk.com
Under Florida La,.. e mai! addressees are (Ju 3c records, If you do not wan' your e na:l addross in to a Public "<,t ",txds
re,q%jest. coca not send electrono mail to this entity. Instead, contact this taffies by telephorwc cr in v,ritin�.
3
16D 71
MEMORANDUM
Date: October 30, 2013
To: Natali Betancur
Parks and Rec. Department
From: Martha Vergara, Deputy Clerk
Board Minutes & Records Department
Re: MAR Events — Rental Contract /Permit
Attached for your records are one (1) of each original document referenced above,
(Agenda Item #16D7) adopted by the Board of County Commissioners on Tuesday,
October 22, 2013.
An original has been kept by the Minutes and Records Department as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252 -7240.
Thank you.
Attachment
pi y; Convert i;� Discover
160 74
Rental Contract / Permit
Printed. 22 Oct 2013, 01:30 PM
User: caiazzopat
Contract #: 33790 User: caiazzopat
Date: 11 Oct 2013 Status: Tentative
Collier County Parks & Recreation, 15000 Livingston Road, Naples, FL 34109 hereby grants MAR Events (hereinafter
called the "Licensee ") represented by Mike Randall, permission to use the Facilities as outlined, subject to the Terms
and Conditions of this Agreement contained herein and attached hereto all of which form part of this Agreement.
i) Purpose of Use Cat I - Tax 500+ people
SWF Music Festivals
ill Conditions of Use
iii) Date(s) and Time(s) of Use
Facility /Equipment
SUGDEN - Sugden
Regional Park - Large
SUGDEN - Sugden
Regional Park - Large
SUGDEN - Sugden
Regional Park - Large
SUGDEN - Sugden
Regional Park - Large
SUGDEN - Sugden
Regional Park - Large
SUGDEN - Sugden
Regional Park - Large
SUGDEN - Sugden
Regional Park - Large
iv) Additional Fees
v) Payment Method
Rental Fees
$2,100.00
Day
Sat
Sat
Sat
Sat
Sat
Sat
Sat
# of Bookings: 7
Start Date
09 Nov 2013
14 Dec 2013
11 Jan 2014
08 Feb 2014
08 Mar 2014
12 Apr 2014
10 May 2014
Starting: Sat 09 Nov 13 05:00 PM
Ending: Sat 10 May 14 10:00 PM
Start Time
End Date
End Time
05:00 PM
09 Nov 2013
10:00 PM
05:00 PM
14 Dec 2013
10:00 PM
05:00 PM
11 Jan 2014
10:00 PM
05:00 PM
08 Feb 2014
10:00 PM
05:00 PM
08 Mar 2014
10:00 PM
05:00 PM
12 Apr 2014
10:00 PM
05:00 PM
10 May 2014
10:00 PM
Expected: 500
Fee
XFee
Tax
Total
$300.00
$0.00
$18.00
$318.00
$300.00
$0.00
$18.00
$318.00
$300.00
$0.00
$18.00
$318.00
$300.00
$0.00
$18.00
$318.00
$300.00
$0.00
$18.00
$318.00
$300.00
$0.00
$18.00
$318.00
$300.00
$0.00
$18.00
$318.00
Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current
$0.00 $126.00 $2,226.00 $0.00 $0.00 $2,226.00 $0.00
Balance of rental due and payable immediately.
vi) Other Information
vii) Additional Notes
Large Outdoor Area - SUGDEN - Sugden Regional Park
Page: 1
16D 74
Printed: 22 Oct 2013, 01 :30 PM Rental Contract / Permit
User. caiazzopat
Contract #: 33790
Date: 11 Oct 2013
User: caiazzopat
Status: Tentative
The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/ License and the Terms and
Conditions contained herein and attached hereto, and hereby warrants and represents that he /she executes this
Permit/License on behalf of the Licensee and has sufficient power, authority and capacity to bind the Licensee with
his /her signature.
The Licensee agrees to indemnify and hold harmless Collier County, the Parks and Recreation Department and any
employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from the
Applicant's use of premises and /or participation in this program, and will further indemnify a4holq harmless the
County, its Departments and Employees against performance of any agreements arising from any act of negligence of
the Applicant, or any of the Applicant's agents, contractors, employees, or licensees, and from and against all costs,
attorney's fees, expenses, and liabilities incurred in or about any claim or proceeding brought thereon, all to the extent
of the County's liability under general law. The County's liability is subject to the limits of Florida Statute 768.28. The
County Parks and Recreation Department reserves the right to deny registration, and to charge fees where applicable.
The Applicant must adhere to all County Ordinances, and Parks and Recreation Rules and Regulations. All aspects of
the above apply equally to field trips.
*Fees are governed by the Board appr
,. Tug &4p
Mike Randall
MAR Events
410 Bayfront Place #2308
Naples FL 34102
USA
Home: Q
Fax: (239)
Business: (239)227 -4405
I
X:
Name: Georgia A. Hiller, Esq.
Title:
Chairwoman
Collier County Parks & Recreation
Date: 10 Z V � 3 Date:
Approved as to form and legality w Page: 2
AMST"
Assistant County Attorney DWIGHT E: BROCK, Clerk