Backup Documents 10/08/2013 Item #11EORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE .,V#W
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and Q&-!L
documents are to be forwarded to the Board Office only after the Board has taken action on the item.) E
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Ian Mitchell (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.Scott Teach, Deputy County
Attorney
County Attorney
(Initial)
�/�1-3
2.
October 8, 2013
Agenda Item Number
11.E.
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Board of County Commissioners
Number of Original
1
5. Minutes and Records
Clerk of Court's Office
Documents Attached
6. Marlene Messam
Transportation Engineering,
Growth Mgmt. Division
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item )
Name of Primary Staff
Marlene Messam, Sr. Project Manager
Phone Number
252 -5773
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
October 8, 2013
Agenda Item Number
11.E.
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
First Amendment JPA Agreement and
Number of Original
1
Attached
I Resolution AD U3 " 1
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original,9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
I .
Original document has been signed/initialed for legal sufficiency. (All documents to be
M.M.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
M.M.
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
M.M.
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
N.A.
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 10/08/2013 and all changes made during
the meeting have been incorporated in the attached document. The County Attorney'
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original,9.03.04, Revised 1.26.05, Revised 2.24.05
11 E
October 14, 2013
Karen A. Miracola
District One LFA/JPA Coordinator
FDOT Southwest SWIFT Office
10041 Daniels Parkway
Fort Myers, FL 33913
Re: Collier County Resolution 2013 -235: Memorializing Board approval of a
first amendment to a Joint Participation Agreement with Florida
Department of Transportation authorizing the County to incorporate
FDOT's SR951 resurfacing project into the County's improvement project
and agreeing to reimbursement terms
Ms. Miracola,
Attached for further processing is one (1) certified copy of the Resolution and one (1)
original copy of the agreement referenced above, adopted by the Collier County Board
of County Commissioners on October 8, 2013.
If possible, after the agreement(s) have been signed by the appropriate parties please
return the original agreement to the Collier County Minutes and Records Department,
serving as Clerk to the Board for the Official Record. I have included an envelope and
mailing label for convenience.
Upon our receipt of one of the fully executed agreements, I will furnish a copy to
Marlene Messam with Collier County's Transportation (TECM) Department.
If your office requires further information please contact me at 239 - 252 -8411.
Sincerely,
DWIGHT E. BROCK, CLERK
Teresa Cannon,
Deputy Clerk
Attachments
lid'
RESOLUTION NO. 2013- 2 3 5
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA, MEMORIALIZING THE BOARD'S APPROVAL OF A FIRST
AMENDMENT TO A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION AUTHORIZING THE COUNTY TO
INCORPORATE FDOT'S PLANNED PROJECT TO RESURFACE THE SEGMENT OF
SR 951 FROM FIDDLER'S CREEK PARKWAY TO SOUTH OF SR 90 AND AGREEING
TO REIMBURSE THE COUNTY FOR ASSUMING THE CONSTRUCTION SERVICES
AS PART OF FDOT'S REIMBURSEMENT TO THE COUNTY AS PART OF THE COST
OF THE RESURFACING PROJECT AND AUTHORIZING THE CHAIRWOMAN TO
SIGN THE JPA.
WHEREAS, the State of Florida Department of Transportation (FDOT) entered into a Joint
Participation Agreement ( "JPA ") with Collier County, wherein FDOT authorizes the County to
incorporate FDOT's planned project to resurface the SR 951 (Collier Boulevard) from Fiddler's
Creek Parkway to south of SR 90 (US 41) (the "Resurfacing Project ") into the County's road
improvement project for SR/CR -951; and
WHEREAS, as part of the JPA, FDOT further agrees to reimburse the County for
assuming the Construction services of the Resurfacing Project and additional $2,300,000.00, up to
a maximum amount of $14,351,849.00, which sum is programmed into FDOT's Adopted Work
Program under FM# 425209- 1 -58 -01 and FM# 428147- 1 -58 -01 as of July 2013; and
WHEREAS, the Collier County Board of County Commissioners finds that it is in the
Public interest to enter into the attached First Amendment to the JPA reflecting this additional
funding and coordinate these State and County projects in a cost efficient manner in the best
interests of the citizens of Collier County.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA, that;
1. The Board of County Commissioners approves the First Amendment to the Joint Participation
and authorizes its chairwoman, to execute the Amendment on its behalf.
2. The Collier County Clerk of Courts is hereby directed to forward a certified copy of this
Resolution, along with an executed copy of the Joint Participation Agreement, to Florida
Department of Transportation.
C37
This Resolution is hereby adopted after majority vote favoring same this 8th day of October, 2013.
ATTEST',
D ITT. E; ..B I�� )Clerk
ages as 7,, puts Clerk
,,
k ,t
W and legality:
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
2
Un
GEORGIA A. HILLER, ESQ,
Chairwoman
IIE
0
ilE
FM # 428147 158 01 and 425209 -1 -58-01
COLLIER COUNTY
FIRST AMENDMENT TO
JOINT PARTICIPATION AGREEMENT
BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND COLLIER COUNTY
Upon execution by COLLIER COUNTY (hereinafter, "COUNTYY ") and the STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION (hereinafter, "DEPARTMENT') in the places provided below, the
following shall constitute the 1" AMENDMENT to the JOINT PARTICIPATION AGREEMENT BETWEEN
THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND COLLIER COUNTY FOR
US 41 Q SR 951 (Collier Blvd) intersection improvements FM# 428147- 1 -58 -01 and FOR SR 951 (Collier
Blvd) from Fiddler's Creek Parkway to S of SR 90 (US 41) resurfacing FM 425209-1-5" 1 (hereinafter,
"AGREEMENT').
A. All expressions used herein, unless herein separately defined, shall have the same meaning herein as in the
Agreement.
B. Except as expressly or by necessary implication modified hereby, all provisions of the Agreement shall
remain in full force and effect in accordance with their terms but in the event of any inconsistency(ies)
between the provisions of the Agreement and the provisions hereof, the latter shall prevail.
C. The AGREEMENT dated May 31, 2013 is hereby amended as follows:
1. Page 5, Paragraphs 3.A. 8t 3.B. are amended in accordance to above to read:
A. Project Cost: The total estimated cost of the Project is $17,966,843.00 (SEVENTEEN
MILLION NINE HUNDRED SIXTY -SIX THOUSAND EIGHT HUNDRED FORTY -THREE DOLLARS).
This amount is based on the Schedule of Funding, Exhibit "B" attached hereto.
B. DEPARTMENT Participation: The DEPARTMENT agrees to reimburse the LOCAL
GOVERNMENT in an amount not to exceed $14,351, 849.00 (FOURTEEN MILLION THREE HUNDRED
FIFTY -ONE THOUSAND EIGHT HUNDRED FORTY -NINE DOLLARS) for actual costs incurred,
excluding LOCAL GOVERNMENT overhead. The funding for this Project is contingent upon annual
appropriation by the Florida Legislature. The LOCAL GOVERNMENT agrees to bear all expenses in excess
of the DEPARTMENT's participation. Travel costs will not be reimbursed.
2. Exhibit "B" is amended in accordance to above to read:
I I E
FM N 428147 -1 -58.01 and 425209 -1 -58.01
1' AMENDMENT TO JFA WITH COLLIER COUNTY
Page 2 of 3
Exhibit "B"
ESTIMATED SCHEDULE OF FUNDING
Financial Management Number: 428147 158 01 AND 425209 168 01
By and through this Joint Participation Agreement with the LOCAL GOVERNMENT, the
DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT up to, but not to exceed
FW 425209 - 1-58 -01 $6,780,936 (SIX MILLION SEVEN HUNDRED EIGHTY THOUSAND NINE
HUNDRED THIRTY -SIX DOLLARS AND FM9 428147 -1-08 -01 $7,570,913 (SEVEN MILLION FIVE
HUNDRED SEVENTY THOUSAND NINE HUNDRED THIRTEEN DOLLARS actual costs incurred
on these Projects, excluding LOCAL GOVERNMENT overhead.
WIG
ACKNOWLEDGED AND AGREED TO:
COLLIER COU:
S
'E eSt as (Seal)
signatu�s*
Date
11E
FM # 428147 -1 -58-01 and 425209 -1 -58-81
1" AMENDMENT TO JPA WITH COLLIER COUNTY
Page 3 of 3
CHAIRMAN
BOARD OF COUNTY COMMISSIONERS
Georgia A. Hiller, Esq.
Print Name ID
Collie o ty evi
By: L—
Dat
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
ATTEST
EXECUTIVE SECRETARY (Seal)
Print Name Date
Availability of funds approval:
DISTRICT SECRETARY OR DESIGNEE
DISTRICT ONE
Print Name Date
Fla. Dept. of Trans. Legal Review:
Un
Date Date
IJE
MEMORANDUM
Date: October 24, 2013
To: Marlene Messam, Sr. Project Manager
Trans /ECM
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Fully Executed First Amendment to JPA Agreement
Attached please find one (1) copy (Agenda Item #11E), as referenced above
and approved by the Board of County Commissioners on Tuesday, October 8,
2013.
The original Resolution is being kept by the Minutes & Records
Department as a part of the Board's Official Records.
If you should have any questions, please call me at 252 -8411.
Thank you.
Attachment (1)
IEEE-
=EB,
11
Florida Department of Transportation
RICK SCOTT 10041 Daniels ParkwaN ANANT11 PRASAD, P.E.
GOVERNOR Port Myers. Florida 33913 SECRETARN
October 23, 2013
Minutes and Records Department
3299 Tamiami Trail East
Suite #401
Naples, Florida 34112
Attn: Teresa Cannon
RE: Executed 1" Amendment to Joint Participation Agreement
Financial Project No.: 425209 158 01 & 428147 158 01
Description: Resurfacing of SR 951 (Collier Blvd) from Fiddler's Creek Parkway to
S of SR 90 (US 41) & intersection improvements of US 41 (SR 90) at SR 951 (Collier
Blvd)
Dear Ms. Cannon:
Enclosed for your files is one (1) original executed 1" amendment for the above referenced
project.
Should you have any questions, please feel free to contact me at (239) 461 -4300.
Sincerely,
0
aren A. Miracola
istrict LFA /JPA Coordinator
Cc: Marlene Messam, Collier County Project Manager
Joe Lauk, FDOT Design Project Manager, MS 1 -29
Mary Wiley, FDOT Construction Project Manager
Rick Arico, P.E., Project Manager, letter only
www.dot.state.fl.us
11E
FM # 428147 158 01 and 425209 -1 -58-01
COLLIER COUNTY
FIRST AMENDMENT TO
JOINT PARTICIPATION AGREEMENT
BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND COLLIER COUNTY
Upon execution by COLLIER COUNTY (hereinafter, "COUNTYY ") and the STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION (hereinafter, "DEPARTMENT") in the places provided below, the
following shall constitute the 1" AMENDMENT to the JOINT PARTICIPATION AGREEMENT BETWEEN
THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND COLLIER COUNTY FOR
US 41 to SR 951 (Collier Blvd) intersection improvements FM# 428147- 1 -58 -01 and FOR SR 951 (Collier
Blvd) from Fiddler's Creek Parkway to S of SR 90 (US 41) resurfacing FM 425209-1-58-0 1 (hereinafter,
"AGREEMENT ").
A. All expressions used herein, unless herein separately defined, shall have the same meaning herein as in the
Agreement.
B. Except as expressly or by necessary implication modified hereby, all provisions of the Agreement shall
remain in full force and effect in accordance with their terms but in the event of any inconsistency(ies)
between the provisions of the Agreement and the provisions hereof, the latter shall prevail.
C. The AGREEMENT dated May 31, 2013 is hereby amended as follows:
1. Page 5, Paragraphs 3.A. & 3.B. are amended in accordance to above to read:
A. Project Cost: The total estimated cost of the Project is $17,966,843.00 (SEVENTEEN
MILLION NINE HUNDRED SIXTY -SIX THOUSAND EIGHT HUNDRED FORTY -THREE DOLLARS).
This amount is based on the Schedule of Funding, Exhibit `B" attached hereto.
B. DEPARTMENT Participation: The DEPARTMENT agrees to reimburse the LOCAL
GOVERNMENT in an amount not to exceed $14,351, 849.00 (FOURTEEN MILLION THREE HUNDRED
FIFTY -ONE THOUSAND EIGHT HUNDRED FORTY -NINE DOLLARS) for actual costs incurred,
excluding LOCAL GOVERNMENT overhead. The funding for this Project is contingent upon annual
appropriation by the Florida Legislature. The LOCAL GOVERNMENT agrees to bear all expenses in excess
of the DEPARTMENT's participation. Travel costs will not be reimbursed.
2. Exhibit `B" is amended in accordance to above to read:
�n
FM # 428147 -1 -58-01 and 425209 -1 -58-01
1" AMENDMENT TO JPA WITH COLLIER COUNTY
Page 2 of 3
Exhibit "B"
ESTIMATED SCHEDULE OF FUNDING
Financial Management Number: 428147 158 01 AND 425209 168 01
By and through this Joint Participation Agreement with the LOCAL GOVERNMENT, the
DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT up to, but not to exceed
FM# 425209 -1-08 -01 $6,780,936 (SIX MILLION SEVEN HUNDRED EIGHTY THOUSAND NINE
HUNDRED THIRTY -SIX DOLLARS AND FM# 428147 - 1-58 -01 $7,570,913 (SEVEN MILLION FIVE
HUNDRED SEVENTY THOUSAND NINE HUNDRED THIRTEEN DOLLARS actual costs incurred
on these Projects, excluding LOCAL GOVERNMENT overhead.
a`�
ACKNOWLEDGED AND AGREED TO:
COLLIER COU:
A S
CLERK (Seal)
Attest as to., Ca�I man 's
signature Oly,
Date
ATTEST
I IE
FM # 428147 -1 -58-01 and 425209 -1 -58-01
1" AMENDMENT TO JPA WITH COLLIER COUNTY
Page 3 of 3
CHAIRMAN
BOARD OF COUNTY COMMISSIONERS
Georgia A. Hiller, Esq. Jp &2013
Print Name a e
Collie o ty a evie
By: .Gay
Dat
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
61wxj 'xj'a.Qh'q(-'
EXECUTIVE SECRETARY (Seal)
NWO Gallon to -�zO
Print Name Date
Availability of funds approval:
lol� -7h3
Date
DISTRICT SECRETARY OR
DISTRICT/ONE
Billy L. Hattaway l D • N • 13
Print Name Date
Fla. Dept. of Trans. Legal Review:
By. ji rirl /7 ,- -!3
Date