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Backup Documents 09/24/2013 Item #16I
BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE September 24, 2013 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. MISCELLANEOUS CORRESPONDENCE: 1) Heritage Greens Community Development District: Meeting Agenda: 03/18/13, 04/15/13 Meeting Minutes: 03/18/13, 04/15/13, 04/23/13 (Reconvened from 4/15) 2) Naples Heritage Community Development District: Meeting Agenda: 04/09/13 Meeting Minutes: 04/09/13 3) Port of the Islands Community Improvement District: FYI Proposed & Approved Tentative Budgets Meeting Agenda: 05/17/13, 06/21/13 Meeting Minutes: 05/17/13, 06/21/13 Heritage Greens Community Development District Board of Supervisors Ronald Parrott, Chairman Calvin Teague, District Manager George Coombs, Vice Chairman Greg Urbancic, District Counsel Marsha Coghlan, Assistant Secretary James Carr, PE, District Engineer Jim Marshall, Assistant Secretary Henry Michaelson, Assistant Secretary 161 I A I Regular Meeting Agenda - Revised Monday, March 18, 2013 — 6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Audience Continents 4. Approval of the Minutes of the February 18, 2013 Meeting 5. Old Business A. Gate and Security Considerations B. Consideration of Having the HGCA Maintain Certain Assets for the CDD i. Sidewalks and Wall ii. Irrigation and Landscaping 6. New Business A. Stormwater Maintenance Study B. Storm Sewer Cleaning Proposals C. Discussion on Committee Authority D. Distribution of Fiscal Year 2014 Budget for Discussion 7. Supervisor Committee Reports A. Landscaping and Beautification i. Update on Front Entrance Landscape Project 8. Manager's Report A. Follow -Up Items B. Acceptance of the Financial Audit for Fiscal Year 2012 C. Drainage and Preserves D. Approval of Financial Statements 9. Attorney's Report 10. Engineer's Report 11. Supervisors' Requests and /or Comments 12. Audience Comments 13. Adjournment Note: Next meeting is scheduled for Monday, April 15, 2013 at 6:00 p.m. District Office: 210 N. University Drive, Suite 702 Coral Springs, Florida 954 - 753 -5841 www.heritagegreenscdd.org Meeting Location: Heritage Greens Community Center 2215 Heritage Greens Drive Naples, Florida G a y 16! 1 . � r Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News -------------------------------------------------- +------------------ - - - - -- HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 59698475 NOTICE OF MEETINGSHE State of Florida Counties of Collier and Lee Before the undersigned authority, personall° appeared Lynn Schneider, says that she servesl the Order Entry Data Specialist, of the Naple, Daily News, a daily newspaper published at Na in Collier County, Florida: distributed in Cod= and Lee counties of Florida; that the attache;; copy of advertising was published in said newspaper on dates listed.> Affiant further says that the said Naples 4. News is a newspaper published at Naples, in Collier County, Florida, and that the said newspaper has heretofore been continuously gq' 0_° day and has been entered as second class mails;, matter at the post office in Naples, in said Collier County, Florida, for a period of 1 y r next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor_ promised any person, firm or corporation any'" discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/17 AD SPACE: 56 LINE FILED ON: 09/17/12 ---------------------- - - - - -- - - - - -- Signature of Affiant Sworn to and Subscribed -- — — — -- a — — + — -i — — — — — — — — — — — — — — — — — — — — — — ore,ng this day Of Personally - 11 111. 11'// ROSEMARYTURNER Commission # EE 069303 8 Expires June 29, 2015 8dtdsdTlMUTroyf2ktNW2nEe800JeS7019 20/� 161 -Al ff ti� F ttit y, _. „rte February 18, 2013 Heritage Greens C.D.D. 1 FOURTH ORDER OF BUSINESS Approval of the Minutes of the January 2 21, 2013 Meeting 3 Mr. Teague stated each Board member received a copy of the minutes of the January 21, 4 2013 meeting and requested any corrections, additions or deletions. 5 There not being any, the next item followed. 6 7 On MOTION by Mr. Parrott seconded by Mr. Marshall with all in 8 favor the minutes of the January 21, 2013 meeting were approved. 10 FIFTH ORDER OF BUSINESS Old Business 11 A. Gate Maintenance Proposals 12 The following was discussed: 13 • The Board was provided with gate maintenance proposals from Action Security and 14 Advanced Door and Gate. 15 • Mr. Marshall presented the Board with an alternate option. He suggested removing 16 the swing gates and only using lift arms. Lift anns will need to be installed at the exit 17 gate, which will cost approximately $5,000. Using lift. arms will also require less 18 maintenance. 19 • The Board agreed with Mr. Marshall's suggestion. They would like to eliminate the 20 ' security guard contract and look into other options such as tele -entry, access codes or 21 clickers. 22 • An analysis will be prepared for the Board's review and presented at the March 23 meeting. . 24 r 1M f , 111 t" - tea•- •_ e� �+t Y' x' 1 d „- �� 144V 25 B. Security Camera and Gate Discussions t� 26 Mr. Marshall provided an update on the new security camera and provided sample 27 pictures. 28 • The new experimental camera was installed. 29 • License plates cannot be identified from moving vehicles, but can be read from a 30 stopped vehicle. 31 • Two new spotlights were installed on top of the guardhouse for better lighting. 32 0 Total costs were approximately $200. 33 0 There was Board consensus to continue using this camera system. 34 Unapproved Minutes 2 ._t March 14, 2013 To: Cal Teague, District Manager From: Gary Rawlings, Assistant District Manager Re: Heritage Greens — Cost Analysis of Redoing the Front Gate Entrance Objective The BOS is asking what is involved with redoing the Entrance gates to allow for residents and guests to allow themselves into the community but still maintain a secure community with Lift Arms and nightly patrols between 3 -5 AM. Cost Analysis Costs for this project are estimated as follows: • Front Gates • Add Long- Distance Service at the Entrance Barrier $ 500.00 • Entrance Lanes ■ Remove Barrier Gates $2,500.00. • Exit Lanes* • Equipment/Support Items • Option I — Using 2 Lift Arms - $ 5,371.00 • Option 2 — Using 1 Lift Arm and Bollards - $ 3,231.00 • Removing Barrier Gates (included above) * Attached Estimates include cost of Telephone Access which I have removed from the Bid Totals. Total Estimate for Unmanned Front Gates between $6,231.00 and $8,371.00 • Security Patrol o $15.00/hr 365 days /yr between 3 -5AM $10,950.00 Additional costs might be incurred to comply with FL DOH regulations. The board had that issue analyzed in 2011 and the estimate was $5,850.00 Total Estimate of all above items between Annual Savings: o Cart Rental o Full Time Security • Contract • IIVAC • Utilities • Operating Supplies Conclusion ■ Total $23,031.00 and $25,171.00 $48,000.00 350.00 900.00 250.00 $ 1,500.00. 49,500.00 $ 51,000.00 16 I p'1 _ 161 'iA1 } Go4g1e ijla j Page 1 of.l To see all the details that are visible on the screen, use the"Print"link next to the map. 0( )gie' _-F .3,..,a -% v' 3�sK ^xsF'` 'sllsvA�a+r,':s itF . �+ahlzer+.asasM€�+N' *4.jrotookisoi,..14,...,...,„,vi-- .. ,..,4. .+ .► t a rx, ,, v ... �, �... h ,b r.. 3 .a P' N ; „ ...A.;,,..._.....:..:.,.,.:..,�-...... ...od-n.,.m..—..w.»...«.,«�..,.:..,.,............-,. ... •�"' .,�.. -.,..�..a .. '' -: ,3, : 0 s]:- i ti 4 - .f53 �V ?. f: Mt V A ,, hr lik 7,-.„1,,,:,,,, ak t. 7 ^It i , z a IIIIIj � , � .r g o2o1 http:/'maps.goog.le.conl/ 3/8/2 LrL Upswung Corp. P.O. Box 2713 Stateline, NV 89449 161 1 Af Estimate Date Estimate # 3/14/2013 105286B Name / Address Fax # Mr. Gary Rawlings Option 1 REVISED 775- 588 -1475 775 - 588 -1473 Project Description Qty Unit Price Total OPT 1. grawlings @severntrentms.com One Entrance Lane, One Lane Free Exit. Free Exit Device for Auto Exit Lane, Safety Device, Telephone Access Control - existing receiver and transmitters should be transferable. DK 1 /2hp , 115V Barrier Operator - Standard Traffic 2 1,689.00 3,378.00T Continuous Duty Cycles DK 12ft Aluminum Boom With Boom Mounting kit/ 2 318.00 636.00T Rectangluar, stripped, LED Solar pin lights/ Boom Mounted OPTIONAL but 4 125.00 500.00T recommended. MIL Safety Edges/ 11ft 2 wire with mounting channel 2 279.00 558.00T AEG Telephone Adcdss C6ntrolle4"250 tenants/ PC software 1 , 5- ITH5_- , includedl keypad on face/ Dedicated Telephone line needed -with pedestal R&E Vehicle loop 4 x 8 Free exit. Saw cut entry. Includes 1 299.00 299.00T DK Detector 1 Channel TERMS: 20% Restock charge on returned items, no returns after 30 days and no refunds for shipping. All parts sales are Final, no exchanges for damaged products and all products must returned in their original packing to qualify for return. CHECK PACKAGE CONTENTS: ANY CLAIMS FOR MISSING PARTS MUST BE MADE WITHIN 3 DAYS FROM THE DAY THE DELIVERY WAS MADE, WARNING: All gate products are designed to be installed by licensed professionals. and any instaliation must be inspected and approved by the local building authority. l he purchaser agrees to these teens as a condition orsale and holds Upsteung Corp harmless for any injury or property damage. Subtotal Sales Tax (0.0 %) Total Phone # Fax # E -mail Web Site 775- 588 -1475 775 - 588 -1473 mikef @upswung.com www.upswung.com Page 1 161 Y -A1 Estimate Date Estimate # 3/14/2013 1052868 Name I Address Fax # Mr. Gary Rawlings Option 1 REVISED 775 -588 -1475 775 - 585 -1473 Project Description Qty Unit Price Total Phone conference Tech Support (Mon -Thurs 9am to 2pm 0.00 O.00T PST) for Rough -in & Connections FREE WITH PURCHASE Freight and UPS Ground -TBD 0.00 O.00T WE ARE FACTORY AUTHORIZED DISTRIBUTORS FOR 0.00 O.00T SALES AND SERVICE FOR ALL PRODUCTS WE SELL. DEAL ONLY WITH AN AUTHORIZED DISTRIBUTOR. ' Please contact Mike Furno for assistance with this estimate 0.00 O.00T 1 -775- 588 -1475 ext 152 PAYMENT TERMS: Company Check (on Receipt), Wire 0.00 O.00T Transfer(3 days), Visa/ MC/ AMEX (immediately) THIS ESTIMATE GOOD 30 DAYS 0.00 O.00T Gate opener products are intended to be installed by 0.00 O.00T licensed qualified installers. Your local Building Dept may require permits/ inspections to ensure the safe operation of the products you have purchased. Upswung Corp assumes no responsible for installation and operation of products sold which we do not install. rTERN,[S: 20°i Restock charge on returned items, no returns after 30 days and no refiinds for shipping. All parts sales are final, no exchanges for damaged products and all products must returned in their original packing to qualify for return. CHECK PACKAGE CONTENTS: ANY CLAIMS FOR MISSING PARTS MUST BE MADE WITHIN 3 DAYS FROM THE DAY THE DELIVERY WAS MADE. WARNING. All gate products are designed to be installed by licensed professionals, and any installation must be inspected and approved by the local building authority. The purchaser agrees to these terms as a condition of sale and holds Upswung Corp harmless `for any injury or property damage. Subtotal _53 `7 F M-00— Sales Tax (0.0 %) $0.00 Total t A Phone # Fax # E-mail Web Site 775 -588 -1475 775 - 585 -1473 mikef @upswung.com www.upswung.com Page 2 , F t I W r aa$v* r. ,x yr i t t r r".�' � -• n , ,€ '';-1"::'44;:, -i--;V;1-,;:'' 4';' Z'',''....' ',, 4 1:*:. 't4411*4:4*--! *'*.s4:...•:' -,--", ,„" ,,,*14,...,04', ., „. '.-,,, ,'.-: 4 It% s ,& £ a I �i to �, •} P$ a� 'z,� +� aft ,� • } ,�s C t*'-�+:., - ar 3- b Y,k v z.. + '0,--..A, ter' 7 a�a ,.m 'n .;. r 4{ z, �k ,F�. , .. � � ',4-. ' 44 ifr.,'.'' ,.w.,,,,N,:,t'0.4,..',-t'' --to , '.-'.I: - ' r: '14. ... _ ? ,---,C-p-s -„ f £ 'E fitk '` tee y 4#4.'i „ f r., is z 'd -- � # §ter 44 t +dr m > . J. ser s �j � 3� ,� a f xx4 :. .,„t 1. i -s il-1 '.,,,, , ,..! i.i. I i,'''''- '';'..",;-' / s ;.. 4i.i; k aW 3 9 . A S x �x ,t ` --- 16 1 11-Ki Estimate Date Estimate # 3/14/2013 105287E Name /Address Fax # Mr. Gary Rawlings Option 2 775 - 588 -1475 REVISED rnikefa@upswung.corn www.upswung.com Project Description Qty Unit Price Total Opt 2. Two way, One Lane Barrier Operator With Bollard Lane extensions -Drive Overs. Free Exit Device for Auto Exit, Safety Device, Telephone Access Control - exisitng receiver and transmitters should be transferable DK 1 /2hp , 115V Barrier Operator - Standard Traffic 1 1,689.00 1,689.00T Continuous Duty Cycles DK 12ft Aluminum Boom With Boom Mounting- it! t 318.00 318.00T Rectangluar, stripped. 1 LED Solar pin lights/ Boom Mou ed OPTION A ut 2 125.00 250.00T recommended. MIL Safety Edges/ 11ft 2 wire with mounting channel 1 279.00 279.00T AEG Telephone Access Controller/ 250 tenants/ PC software 1 1194250OT" included/ keypad on face/ Dedicated Telephone line needed -with pedestal R &E Vehicle loop 4 x 8 Free exit. Saw cut entry. Includes t 299.00 299.00T DK Detector 1 Channel rTERMS: 20% Restock charge on returned items, no returns after 30 days and no rehmds , for shipping. All parts sales are final, no exchanges for damaged products and all products must returned in their original packing to qualify for return. CHECK PACKAGE. CONTENTS: ANY CLAIMS FOR MISSING PARTS MUS "f BE MADE. WITHIN 3 DAYS FROM THF. DAY THE DELIVERY WAS MADE. WARNING: All gate products are designed to be installed by licensed professionals, and any installation must he inspected and approved by the local building authority. The purchaser agrees to these terms us a condition ofsale and holds Upsavng Corp harmless `for any injury or property damage. Subtotal Sales Tax ( 0.0 %) Total Phone # Fax # E -mail Web Site 775 - 588 -1475 775 - 588 -1473 rnikefa@upswung.corn www.upswung.com Page 1 1 • r i • w 161 1 ' A 1 Estimate Date Estimate # 3/1412013 105287B Name / Address Mr, Gary Rawlings Option 2 REVISED Project Description Qty Unit Price Total Beno/ Drive over,,Remtsvallbe, Bollard A' ft.run. Phone conference Tech Support (Mon -Thurs 9am to 2pm 0.00 O.00T PST) for Rough -in & Connections FREE with purchase FREIGHT and UPS Ground -TBD 0.00 0-00 WE ARE FACTORY AUTHORIZED DISTRIBUTORS FOR 0.00 O.00T SALES AND SERVICE FOR ALL PRODUCTS WE SELL. DEAL ONLY WITH AN AUTHORIZED DISTRIBUTOR. Please contact Mike Furno for assistance with this estimate 0.00 O.00T 1- 775 - 588 -1475 ext 152 PAYMENT TERMS: Company Check (on Receipt), Wire 0.00 O.00T Transfer(3 days), Visa/ MC/ AMEX (immediately) THIS ESTIMATE GOOD 30 DAYS 0.00 O.00T Gate opener products are intended to be installed by 0,00 O.00T licensed qualified installers. Your local Building Dept may require permits/ inspections to ensure the safe operation of the products you have purchased. Upswung Corp assumes no responsible for installation and operation of products sold which we do not install. TERMS: 20% Restock charge on returned items, no returns after 30 days and no refimds for shipping. All parts sales are final, no exchanges for damaged products and all products must returned in their original packing to qualify for return. CHECK PACKAGE CONTENTS: ANY CLAIMS FOR MISSING PARTS MUST BE MADE WITHIN 3 DAYS FROM THE DAY THE DELIVERY WAS MADE. WARNING: All gate products are designed to be installed by licensed professionals. and any installation must he inspected and approved by the local building authority. The purchaser agrees to these terns as a condition of sale and holds Ups-,wng Corp harmless `for any injury or property damage. J Phone # 775 - 588 -1475 Fax # 775- 588 -1473 E-mail mikef @upswung.com Page 2 Subtotal 2_3 t<< 5- Sales Tax (0.0 %) $0.00 Total I eb Site www.upswung.com 161 1' Al r 08/28/2011 08:48 FAX 19416378334 ti DN Construction 161 lzAl Proposal D.M. Construction Corp. P -O, Box 510487 Puna Gorda, FL 33951 ph# (941) 639 -3666, Fax# (941) 637 -8334 L' icmw #: CVC 9SM7, CBC13S3T99, CBCIZS38#I Since 1948 Severn Trent Servim Phone: (239) 245 -7118 Fax: (239) 245 -7120 Date: 912712011E tin: Michelle Egtatn yob: Su et Number rLl�gan�sevemtrentsemices.com� _ _ Win: __..._ ......__ ... ..,. _ Do .. .. .. ;.'�_ .. ...._...--- �._.._....... P_ lamte: Architect: _ Notes: We kwhy anbxw specrkWioras mtd atietararfor. Budget Number Only 1) Saw Cut, Remove, and Haul Off 85 LF of 'IF" Curb 2) Saw Cut, Remove, and Haul Off 47 Sq. 'Yds. of Asphalt 3) Re -Poor 85 Ur of "F" Curb 4) Saul 32 Cubic Yards of Regular Fill 5) Grade Fill with Box Blade Tractor Total of Ytewa 1- 5: $5,850.00 F'OLL wm n WS ARF. NOT 1KCIA JM IN TE PROPOSAL. A7 ynmG Nur SHOWN ON TM PROPOSAL WILL BE EXr1tA 1) Enghwalm Tatm& Penntb At tAY(ft 10) Dbt Conanmtion Corp..ts rot tespemvible ka; wd will sot &umntoe my UVO to live atler cl aft sim, even If 2) Sand for DnOnfield 3) Ito* Evoomtcr bmnaadul. 11) As- Blurts me tot included in the gmoed pricy 4) Culvert, adjer than MOW 5) sediment BMW, other than shtisd 12) Exandve Rc-gnadina 6) CbwW of plan. Suluu n or Swvey 13) Any tnfoomw Tor belt" rot mAed on, plmts. *IQ be 7) Sod or Seeding sewcat to a dwtpa older. 14) if lilt Excavated from six Is tws bblc for beck Biting, 11) Sod Troiftmat 9) Compaction of M Mal Smut we will proof mil site une time. these wi0 be an tlddilo W 41MV in import fill far BUMI Wadditional work Is wqukW tta meat Conp006MI, tads M outer and t*MV unWAIMble Q8, coil or eddh grading, or any cAw procodma, it will be erdra. 15) Not t,o>l>ottatbk ror ©dra mgading or any outer work due to any eaofGod. ropose hcehy to f ffmah material and lebst - catnpictc n s000rdaaoc wkb ebvve apeciWuea. rat the "M Of SLAM In event of say titipdm ari ttg out ofthls oonb%c% dte pteveilmg pwty't Wl mover his costs and a Mommable g mmws five bow trio ties and casts. slerial is gumsrtad to fie as spCCiE9ed, Ali work to arc axnple� in a Authotiaod ional mamtcr acootding to AwAud perctiees. Any sltention alt lion from above specificvtioes involving extra ooats win be a WCU6i d Signature open wd#m otdas, and will become tar exta charge Duet tied above the aft. All aWWOCO& contingent apon st *w4 accidtxtb or delays beyond Phis laoposal way be with dtwro by us iftxtt ttao*W rc:WM7naft:. ntrol. Owow is x Cagy Bundcn Rbk hMmnc . Our wetkas me within 30 days. Ptvpoasl gdyvalid fur 30 days covered . Workm COMOM ation lusuretux. l tmee of Proposal: AGOG about prices, specifications and conditions arc salaticaory sod ate y accepted. You are wAbor;=d to romplac the work as outlined above. Signatwc: eel will bC nude as outlined above. AMA AWn MVI f 161 'lTAl • 4 z ..„ Rimirgfirsia„,_ ,.,;....,, ._ __ „,_ ,,..,,,_.. ..,_“__ ,. ....---..ffim ' . -_-- ,.. ....., .,_ - ...:, ,.:\..,, Yj sM W i d t `�'r #r ,t,-_;„- -a '° r _ +_ +'Y j ai ti ,i,...4 ....; i F •,!-. -...,,- - .;••-,- f-V--,;.--,=-4.-_,c,-F.:-! _t'A,-*,•• , - •!, s _.-.-,.,,„' - -- - :,...- m ra 3 t - C ^ '44, V- f rb-nrs " �M3,W' r» F t 1 of s 3 � iF1i ' s{? 1`a *.ry CpOgleearth feet 100 A ogle earth meters 3 0 0 0 4 4 I # ,s3 >P W. 1 .f f ph,, i 161 I Al _ _ _ _ _ _____ ... ._______ , __________ .. ;.. . ' sat. ,. ^ 7. _ ~- ..„ ... „ ... .. ....,f I f ew'w 1GW9.- 1{i per'$ 1 ; 4 S SY v lir . ,, ,.....r_, 1 4,;„4.Y",...„,... ..,.','',,,, ' btu .,1,,,,,v;4.-',,-4--,,- ,ltri ,. n - t ' fib .•® ri' . .. ' ,, 4' 47 � ' ,} 1 f r"°3 s rte 4.te• --*-2, � y � fib ' >a 1 r ° ` >;k s v z0001e- - , $ . c ...r -2 2 r. k eart� a i; K sa i °r, a E imagery Oat 4/251'2012 26°16'2087"N".81 4241�13":W.eiev-..14tt as ..^k 4 ye all 320(t{��,} GatedA mmunities, Access C6 701; security consultant, Chris McGoe... 1 61wAimedoAtoc jted.htr Gated Communities Access Control Issues by Chris E McGogy, CPP, CSP, CAM Perception of Security More and more people want to reside in gated residential communities. Because of this, gated residential communities and garden apartments across the country are being built at record rates. In the 1970s there were approximately 2000 gated communities nationwide. In the early 2000s, there were over 50,000 gated properties with more being built every year. That equates to about seven million households or 6% of the national total behind walls or fences. About four million of the total is in communities where access is controlled by gates, entry codes, key cards or security guards(1). Gated communities offer some benefits and some drawbacks depending whether you are a resident or in property management. I will discuss both sides of the issue in this article. All gated and fenced residential communities have several things in common. Gates and fences provide the perception of security, safety, and privacy. In affluent residential neighborhoods, privacy means exclusivity and therefore increased property values. Adding an attractive automatic entry pate system can easily add $50,000 or more to single family home values within some communities regardless of whether it has any effect on crime. Gates as an Amenity Large apartment properties often add gate systems as an amenity to attract new residents. Gated communities are desirable to most prospective residents and to most property managers because they can charge a premium for rent. The main purpose of a gate, on a low -crime property, is not to deter or prevent crime but to provide the perception of security and exclusivity. Let's face it, everyone wants to feel good about where they live and a gated community is like a private club where access privileges are required. Any real benefits of crime prevention are a plus. Still, other apartment communities add gate systems as a barrier to keep criminals off the property and away from rent paying residents. In this setting, the intention is to reduce crime and retain residents by erecting a significant barrier to unauthorized foot and vehicle traffic. Gates are often considered as a cheaper alternative to hiring and managing security guards. Gate installation companies promote this in their marketing and stress the added benefit of liability protection. That is not always sound advice. Gates can also be a barrier to emergency services like the police or I of 5 2/24/2013 6:07 PN . r Gated Cemmunities, Access Control, security consultant, Chris McGoe... 16//JW.Je cloctor.cAl-lim fire departments. It is extremely important to have a system in place that allows quick access to them. Most communities use a "Knox Bob" key system but there are also universal keypad codes, and restricted radio frequency access. Check with your local police and Fire Marshall. Do Gates Reduce Crime? This is the most common question that is asked. The answer is always a qualified, yes. Fences and working gates definitely reduce unauthorized vehicle and foot traffic on a property especially late at night and early in the morning. For many properties, traffic reduction alone is enough to reduce much of the parking lot and street crime. Note my emphasis on "working" gates. Swinging gates in a volatile community will have problems being operational 24 -hours per day due to abuse and vandalism. The effectiveness of gates and fencing depends on the nature of the property and the management controls in place. Gates and fencing works best on a stable property with non - criminal, mature residents. If you manage a property that caters to college students it can be a nightmare to maintain an effective gate system. If you intend to install a gate system on a high -crime property that is full of criminal types, drug dealers, and gang members the gated system will be waste of money until you clear the bad element out. Formidable fencing and gates, by design, restrict access and therefore provide both a physical and psychological barrier for criminals. Good signage is necessary to announce that this is private property and to post your no trespassing policy. Sure, one can tailgate onto a property behind someone else but this requires effort and exposes the criminal to a potential witness. Criminals want to come onto an apartment property anonymously and blend into the community of strangers. Criminals like quick escape routes and don't want to become trapped behind fences or gates should they be discovered. Many criminals will bypass a gated community for one that is not gated simply because of the restricted access. Gated communities should not claim to be able to prevent all crimes. Gates and fences is just another tool to help a property manager fight crime. More tools are usually required to do the complete job. Support by the residents and management is required to maintain an effective gate system. Management needs to educate the residents how the properly use the gate system and how to report abuse and damage. Management needs to screen residents and enforce community rules to prevent criminal types from residing on the inside. Residents need to report or challenge unauthorized persons using the gates and not give out gate codes unnecessarily. Management needs to periodically change the master gate code to screen out former repair vendors, a zillion pizza delivery companies, and former residents. Video System Support Video surveillance systems work well in support of access control gates. A well - placed video camera can keep an eye on the gated entry areas 24 -hours a day 2 of 5 2124/20113 6:07 P1 Gated Conimwilties, AccesA,Control, security consultant, Chris McGoe... honv 'teZt.ntn and never blink once. Video cameras should be placed in such a manner to be able to identify the vehicle makes and license plates of anyone who approaches. This is a great deterrent to vandalism and is positive proof should a gate be damaged by a careless driver. Because they operate 24 -hours a day, a video camera must be protected from the weather and vandalism by a weatherproof housing. The video lens must adjust automatically to the changing lighting conditions for best picture quality. A well- placed sign should announce to all that they are under video surveillance. Of course to capture these images, a commercial grade time -lapse video recorder is required in a environmentally protective enclosure. Video systems can be integrated with the gate intercom system and allow homeowners to view who is at the gate seeking permission to enter. Technically, video signals from a gate on a west coast property can be monitored by a security firm on the east coast due to the advent of digital and broadband technologies. They can even carry on a conversation with the person desiring access and open the gate remotely for them. How Should Gates be Explained? There is a trend in the multi- housing industry not to use the word SECURITY when referring to pedestrian and vehicle gates. Gate systems have been called security gates, limited access gates, controlled access portals, and many others. The multi - housing industry erroneously believes that if it doesn't say that fences and access gates are for "security purposes" then it will be protected from civil liability. Nothing could be farther from the truth. I say, "If it looks like a duck, walks like a duck, and quacks like a duck, then it's probably a duck." Call them what you will but the function of fencing and gates will define their real purpose. The design is to keep unauthorized people out. There is nothing wrong with believing that having a formidable barrier around your property will help prevent crime ... You just can't guarantee it. Which Gate 'Type is Best ? The best gate type depends on the purpose and property types. Swinging gates look the best and are selected more often for private single family residential communities. The downside is the cost and maintenance expense. Two gate operators are required to open each wing of each gate set, which doubles the expense and requires twice the maintenance. Swinging gates also get damaged more often as anxious drivers hit them as they enter the property with their cars. Swinging gates are a nightmare to maintain on a high- traffic apartment property filled with young people. Gates that slide horizontally are less attractive, but are cheaper to purchase and maintain. Only one gate operator is required and it has fewer vulnerable parts to break. When a car clips a sliding gate, the usual result is getting knocked off the track as opposed to bending or breaking a control arm or weld point. With any type of gate system, in- ground loop- detectors are required to 3 of5 2/24/20;13 6:07 PI GatedCommunitieS Access Control security consultant, Chris McGoe... h :u crime toccomtgatea.ntr > tY automatically signal when a car is present so the automatic gate operator and function accordingly. Loop detectors are required to prevent the gates from crashing into a car and to allowing free egress from inside the property. Loop detectors are not designed to prevent tailgating and should not be circumvented to prevent this. How to Prevent Tailgating Tailgating is the practice of following an authorized resident vehicle through the open gates before it closes. Tailgating is common practice at all gated communities and the cause of some of the damage to the gate systems. Tailgating is most common during rush hours. Tailgating is only considered bad when unauthorized persons infiltrate the property. On a large property it is impossible to know who is authorized to tailgate and who is not. Some properties educate their residents to stop and wait for the gate to close behind their car before proceeding. This can be effective on small, low- volume properties where resident cars are recognizable. On a large property, vehicle identity is not so easy. The only way to be sure, other than posting a guard, is to force each vehicle to enter their access code, card, or remote to gain entry. Adding a high -speed swing -arm between the gate keypad and the gate typically does the trick. However, there must be enough front -end real estate for this modification. The swing -arm has to be synchronized to open and close behind each car before the main gate opens. Sometimes a speed bump is necessary, just before the swing arm, to slow down the traffic through this portal and to prevent crashing into the arms. This system works, but will radically slow down the throughput into the property and is suitable only on low- volume access points. On exit -only gates, in- ground collapsible traffic -teeth have proved very effective in preventing wrong -way vehicles access. Highly visible signs are necessary to prevent tire damage. These to can be circumvented by clever thieves but work well enough to deter most drivers. Disclosure to Residents It is a good practice to always notify the community residents in writing about the function of the gates. Since access gates are an amenity, any change is service needs to be explained so residents can decide what to do next. If the management of a gated community decides to leave the gates open during daylight hours, this policy change should be stated in writing and published to the residents. Residents who disagree with this perceived reduction in services should be allowed to move out or be compensated in some manner. If a gate becomes damaged and requires weeks to repair, you should so notify your residents. If management decides not to repair the gates it is better to remove them altogether than to leave them there in disrepair. Don't forget to notify the residents of the decision to permanently remove this amenity. The decision to install gates on a property creates a love -hate relationship. Residents love those gates but can be a pain for management to maintain. Gates can help increase occupancy but also can wreak havoc to a community 4 of 5 2/24/2013 6:07 P1 Gated Conunurfities, Access^ Control, security consultant, Chris McGoe... 1 hl//6w.1ime`cto r or J4tePubr maintenance budget. The net financial effect may be a wash but the difference may be made up in resident retention, the reduction of crime, police calls for service, and property damage. I like gates ... but I don't like the problems associated with them. You decide. (1) 2001 Census Bureau - American Housing Survey Gated Communities Access Control View Crime School Video Library Crime Free Association Training Conference Riverside, California July 1..1 -17, 201:3 Books on Security Management and Liability • Premises Liability Litigation Book - -- NEW • Apartment Security Book • Nightclub Bar Security Book Los Angeles, California Feedback or Questions? (213) 537 -3505 Send E -Mail to Chris WHAT OUR LAWYERS MAKE US SAY: Disclaimer; These pages are written as a community service for those interested in the subjects of security, crime prevention, loss prevention, risk analysis, and liability issues. The reader understands that the author is not a lawyer, nor engaged in the practice of law, and is not rendering legal advice. Aegis Books, Inc. and its employees shall have no liability to any persons or entities with respect to any loss, liability or damage alleged to be caused by the application or reliance on information or opinions published on this website. Crime Doctor ® - Your Prescription for Security & Safety Copyright © 1996 -2013 - Aegis Books, Inc. - All Rights Reserved - 5 of 5 2/24/2013 6:07 P t, 3„ 1611 Al SECOND AMENDED AND RESTATED COMMUNITY DEVELOPMENT DISTRICT SYSTEMS AND FACILITIES OPERATION AND MAINTENANCE AGREEMENT THIS SECOND AMENDED AND RESTATED COMMUNITY DEVELOPMENT DISTRICT SYSTEMS AND FACILITIES OPERATION AND MAINTENANCE AGREEMENT (this "Agreement ") is entered into this day of , 2013, by and between HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT, an independent special district established pursuant to Chapter 190, Florida Statutes (the "District "), and HERITAGE GREENS COMMUNITY ASSOCIATION, INC., a Florida not - for - profit corporation (the "Association "). WHEREAS, the District is an independent special district established pursuant to Chapter 190, Florida Statutes, and owns certain real property within the Heritage Greens community, for which it has responsibility to maintain (hereinafter "Property "); and WHEREAS, the District and the Association were previously parties to an Amended and Restated Community Development District Systems and Facilities Operation and Maintenance Agreement ( "Systems and Facilities Maintenance Agreement "), which is now terminated; and WHEREAS, the District and the Association desire to amend and reinstate the terms of the prior agreement and intend this Agreement to amend, restate, replace and supersede the prior agreement; and WHEREAS, the District has the authority to exercise powers to finance, fund, plan, establish, acquire, construct or reconstruct, enlarge, equip, operate and maintain systems and facilities for roads, water management, water supply, sewer, street lights, security and recreational facilities, among other powers, including all powers necessary, convenient, incidental or proper in connection with any of the powers, duties, or purposes authorized by Chapter 190, Florida Statutes; and WHEREAS, the Association is incorporated under Chapters 617 and 720, Fla. Stat., as a community association which owns and operates certain community infrastructure and amenity facilities located within the Heritage Greens community which community is within the boundaries of the District. The membership of the Association is comprised solely of property owners within the District. As the Association is responsible for operating and maintaining certain common areas, systems, and facilities located contiguous to or in close proximity of the District systems and facilities and the members of the Association are the direct beneficiaries of the District systems and facilities, the Association is uniquely positioned and qualified to operate and maintain the District's systems and facilities; and WHEREAS, the District desires to contract with the Association so that the Association may operate and maintain certain portions of the District's systems and facilities and the Association desires to operate and maintain these systems and facilities; and WHEREAS, the District and Association agree that having the Association operate and maintain said systems and facilities is in the best interests of the District and the property owners intended to benefit from the District's systems and facilities and that having the Association operating and maintaining the facilities as provided herein will provide for and facilitate ease of administration, potential cost savings, and the efficiencies of operation and maintenance. Page 1 of 4 161 i �1 NOW, THEREFORE, for and in consideration of the sum of TEN AND NO /100 DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the District and the Association agree as follows: 1. The above recitals are true and correct and incorporated herein by this reference. 2. The Association shall operate and maintain the following systems and facilities of the District (hereinafter "Systems") at a minimum in compliance with all applicable statutes, ordinances, administrative rules and regulations, and permit requirements and the specific rules, policies, practices and procedures of the District: A. Irrigation water facilities not owned by Collier County. B. Security including the guardhouse, gates and arms. C. Water management and drainage including, without limitation, Tract E1, according to the plat thereof recorded in Plat Book 28, Page 78 of the Public Records of Collier County, Florida. D. Preserves, common areas and recreational areas including conservation areas. E. Sidewalks 3. All other operation and maintenance responsibilities for the Systems not otherwise addressed herein will remain the sole responsibility of the District, including the funding of major capital replacements of the Systems. For purposes of this Agreement, "major capital replacements" shall be those replacements or repairs which exceed $ (as adjusted) in the aggregate (the "Major Capital Replacement Threshold"). For purposes of this Section, the Major Capital Replacement Threshold shall increase annually by three percent (3.0 %) on each October 1 during the term. The Association shall be required to budget for and fund routine and normal operations, maintenance, repair and replacement costs of the Systems. The Association shall not budget or fund the costs of major capital replacements, provided, however, that the Association shall budget annually for minor capital repairs and replacements of the Systems which do not exceed the Major Capital Replacement Threshold. Annually, the Association shall submit in writing to the District, on or before May 1, the Association's recommendation(s), if any, for major capital replacements to the Systems. In the event of an emergency or circumstance which requires an immediate major capital replacement, the Association shall inform the District as soon as practical, and the parties agree to cooperate on a suitable and appropriate replacement for the Systems. 4. Annually the Association shall submit in writing to the District on or before November 15, the Association's proposed operating budget (the "Budget ") in sufficient detail for the next fiscal year operation and maintenance of the Systems for which the Association is responsible. Current contracts for the District will continue in effect and will be funded by the District through September 30, 2013. The Association will review all contracts during its 2014 budget preparation, and will include all active maintenance agreements in its 2014 budget. To the extent there is shortfall for the payment of these contracts during the last two months of 2013, Page 2 of 4 161 1 ki due to the commencement date of the Association's fiscal year, the Association will fund such short fall through its general reserves and, if necessary, re- capture those funds in its final 2014 budget. 5. The term of this Agreement shall be for a period of time commencing on the Effective Date of this Agreement and ending on September 30, 2014 ( "Initial Term "). After the Initial Term this Agreement will be automatically renewed for successive two -year periods thereafter unless either party provides the other party with notice on or before March I of the then current term. The District may terminate this Agreement at any time, for any reason, upon providing at least ninety (90) days written notice to the Association. Such termination will require a majority vote of the Board of Supervisors at a duly noticed meeting of the District. In the event of termination, any contract entered into by the Association for the performance of its duties set forth herein will be honored by the District. If such termination occurs other than at the end of the Association's fiscal year, funds budgeted and collected by the Association expressly for maintenance services to be performed under this Agreement will continue to be used for this purpose. The parties hereto may agree to the direct payment by the Association to the vendor or service provider or to a transfer of the collected and allocated funds to the District. 6. The Association shall be solely responsible for the staffing, budgeting, financing, billing and collection of fees, assessments service charges, etc., necessary to perform the operation and maintenance responsibilities set fort in this agreement. The Association shall directly assess and collect from the membership of the Association for the operation and maintenance costs it is providing. The Association shall maintain separately the operation and maintenance records for the Systems form its other Association Records and have them available for inspection by the District upon request. Upon the termination of this Agreement, the Association shall within thirty (30) days following the termination date, deliver to the District all records and documents relating to and associated with the performance of the Association under this Agreement. 7. The Association shall procure at its expense and at all times maintain comprehensive liability insurance policies to cover operation and maintenance responsibilities set forth herein_ Proof of such insurance will be provided to the District upon request. The parties hereto acknowledge and agree that the Association will be responsible for any claims, suits or actions arising out of or related to its maintenance and operational responsibilities provided for in this Agreement, provided that the Association is not responsible for any maintenance and operational responsibilities undertaken by the District, and any capital improvements made to the Systems that would qualify as major capital replacements as defined in Section 3, or the failure to make such major capital replacements. Moreover, the District remains responsible for any claims, suits or actions, arising out of or related to the original placement, construction or existence of such Systems or their ownership by the District. 8. This Agreement may only be amended by a written amendment executed by both parties, after authorization from their respective boards. Page 3 of 4 1611 "A1 9. This Agreement may not be assigned by the Association without the prior written specific consent of the District, which consent may be withheld in the District's sole and absolute discretion. 10. This Agreement is made and shall be governed by the laws of the State of Florida. Any litigation arising out of this Agreement shall be in the State court of appropriate jurisdiction in Collier County, Florida. 11. The Association recognizes, acknowledges, and agrees that the records and materials associated with the provisions of the service sunder this Agreement constitute public records under the laws of Florida and will be maintained in accordance with Chapter 119, Fla. Stat. 12. This Agreement shall become effective upon execution by both the District and the Association. The effective date will be the date on which the last signing party has signed. IN WITNESS WHEREOF, the parties hereto, have executed this document the day and year first above written. Heritage Greens Community Development District Attest: C Ron Parrott, Chairman Date: Date: Calvin Teague, District Secretary Heritage Greens Community Association, Inc. John Shelton, President Attested by: , Secretary Date: Date: Page 4 of 4 Severn Trent Environmental Services, Inc. 4837 Swift Road, Suite 100 Sarasota, FL 34231 CONTRACT 161 1 Al IN CONSIDERATION of the mutual covenants and promises contained herein, Severn Trent Environmental Services, Inc. (the "Company ") agrees to perform the following services for Heritage Green CDD (the "Client "): Location of Work: Naples, Florida Start Date: Upon Approval Anticipated Completion Date: I. DESCRIPTION OF SERVICES: a. Clean and remove sand and debris from entire storm drain system and catch basins with the vactor truck and portable pumps. b. Dispose of sand and debris at a DEP approved dump site. c. Note: Prices are for budget purposes only and may increase due to the condition of the system, including dump fees. II. CONTRACT PRICE: ThP f l;P„t aorPec to nav the Comnanv for the services provided under this agreement as follows: v It tem Description Unit Cost or Hourly Rate Total Cost Lump Sum Total , $46,250.00 Severn Trent Environmental Services, Inc. 4837 Swift Road, Suite 100 Sarasota, FL 34231 CONTRACT 161 1 Al IN CONSIDERATION of the mutual covenants and promises contained herein, Severn Trent Environmental Services, Inc. (the "Company ") agrees to perform the following services for Heritage Green CDD (the "Client "): Location of Work: Naples, Florida Start Date: Upon Approval Anticipated Completion Date: I. DESCRIPTION OF SERVICES: a. Clean and remove sand and debris from entire storm drain system and catch basins with the vactor truck and portable pumps. b. Dispose of sand and debris at a DEP approved dump site. c. Note: Prices are for budget purposes only and may increase due to the condition of the system, including dump fees. II. CONTRACT PRICE: ThP f l;P„t aorPec to nav the Comnanv for the services provided under this agreement as follows: v It tem Description Unit Cost or Hourly Rate Total Cost Lump Sum Total $46,250.00 Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of this Contract. III. ITEMS TO BE PROVIDED BY THE CLIENT c:'a users', eteat, Lwappdata�locaPrnicrosoft'. windowsltemporaryutternetfiles \conten'_ outlook�604ujmh ,storndraincleaningO- B- 13).doc Pg. Iof4 161 1 -A1 SCOPE OF SERVICES HERITAGE GREENS CDD STORMWATER MANAGEMENT SYSTEM INSPECTION & MAINTENANCE RECOMMENMAklOgNS. MARCH 2013 I. OBJECTIVE The Heritage Greens Community Development District (HGCDD) has a complex stormwater management system (system) made up of swales, gutters, catch basins, conveyance pipes, detention / retention ponds, control structures, and wetlands. If the system is not properly maintained, costly failures and damage could be caused by flooding or erosion, which could lead to potential regulatory fines or life safety concerns. The purpose of this project will be to obtain record drawings of the permitted system, inspect and evaluate the existing condition of the system, and provide a detailed report, with photos of any deficiencies, that outlines any necessary remedial action. The following is a Scope of Services to successfully complete the project. II. SCOPE. OF SERVICES Task 1 - Data Collection BZ Consulting LLC will contact the Southwest Florida Water Management District (SWFWMD) and HGCDD's engineering firm to acquire all Environmental Resources Permits and record drawings of the HGDD's system. The HGDD will supply all relevant available documentation. Task 2 - Site Visit & Storm Water System Assessment BZ Consulting LLC will perform systematic field site inspections to verify the existing condition of the system infrastructure is in accordance with the plans and permits, acquired in Task 1. The inspections will also verify the system is functioning properly. Specifically, the visual inspections will include examination of swales and gutters for structural integrity, erosion, and sediment and vegetation buildup; catch basins for structural integrity, the presence of grates, and debris and sediment buildup; catch basin and pond conveyance pipe ends for debris and sediment buildup; wet / dry detention / retention pond banks for erosion, sediment buildup, and vegetation growth; pond and outfall control structures for structural integrity, the presence of skimmers and adjustable weirs, unblocked orifices, and sediment and vegetation buildup; and wetlands for maintained buffers, exotic vegetation growth, and overall health. ni-i—M, BZC'onsultingLLC ! Bryan. ZollerLt,Gmail.com / (9.11)812 -2.185 Y02/26I2 013 20:26''2395968970 JAM-JAM L 16 t 0126 P.OA,I 1,04- -- INFORMATION FOR HERITAGE GREENS RESIDENTS T9 A I- &s=C-0.s 4i Community members should follow documented rules that benefit the entire Community. Here are some reminders: - Recycle and garbage pick -up is on Tuesday, garbage only on Friday. Containers should only be placed out the night before, or the morning of a pick -up, and taken from the street a soon as possible. - ere i n0 ove par on the or to a poo ots. ere i8 n parking on grass or landscaped areas. vehicles are subject to towing without warj Do not par a vehicle oc a sx —rage doom shoWd be -kept closed per Association Mules. -Golf carts on the street must be driven by licensed drivers, or by those at least 15 years of age with a valid Learner's Driver License. Drivers at least 12 year's or older may drive when accompanied by an adult of 21 years of O age, seated by their side. % -Owners are responsible to submit an application for their renters to the Association. Owners are responsible for their renters and guests, who must l ~ comply with all Association Rules. Owners must accompany their guests when using common areas. - Removal of pet waste is the responsibility of the pet owner. Owners must comply with all Collier County pet ordinances. Pets should be leashed when outside the home and should not be left unattended in garages, lanais or other areas. ' -Tile Community is patrolled by the Collier County ShcrA and speeders, drivers failing to stop and those otherwise breaking common driving laws will be ticketed. -Do not blow or rake lawn waste into the street. -No signs, bamem, billboards or advertisements of say kind, including those of realtors, politicians, contractors, Shall be erected or displayed anywhere, including in homeowners's windows and on vehicles. Display of the American flag is appropriate Where is a Community Garage Sale in the Spring, and one in the Fall_ No `s odw uidividual garage sales are allowed. Owners should obtain, Documents pertaining to theirAsscKlatiou(s) and become familiar witk the Rules. Fine& are assessed for f$ihm to observe the Rules. dated Febrcxary 2013 - Heritage Groom qty Association 161 1' '711 Heritage Greens CDD Budget Schedule FY 2013 -2014 Key dates to work around 1. No later than June 15, 2013 the budget has to be presented by the District Manager. 2. The budget has to be tentatively approved by that date and a public hearing set at least 60 days in advance. 3. The budget legally has to be adopted prior to October 1 but assessments have to be set and sent to the County by September 15th so they can be included on the roll. Suggested schedule; We are proposing May 20th and August 19th as key dates for the budget but these can be changed based upon the BOS direction. The only restrictions are identified above_ April — At the April 15th meeting the first draft of budget from the Manager will be presented to the Board of Supervisors including financials as of 03/3112013, projected expenses and revenue for remainder of the fiscal year and suggested budget for FY2013- 2014. If needed, the BOS can have working meetings to work on the budget. May- Continuation of budget workshops by the BOS, if needed. This is for presentation of a proposed budget at the May 20th meeting. After approval of the proposed budget the maximum assessment rate can be lowered but NOT increased and the final rate is adopted during presentation to the Community at an August 19`h Public Hearing. If the assessments are being increased even as a precaution a mailed notice must go out to all home owners. June- If needed, continue fine tuning the budget expenditure numbers as the maximum assessment amount will be set at the May 201h meeting. If an extra June meeting is needed then it will need to be moved up from the currently scheduled June 17th meeting. July- If needed continue fine tuning the budget but the maximum assessment will have been set. August- An August 191h Public Hearing is being proposed for adoption of the budget. If th needed, the adoption can be delayed, but no later than September 15 y t HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 16 1 1 X11 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA TABLE OF CONTENTS 161 1 Ike INDEPENDENT AUDITOR'S REPORT 1 MANAGEMENT'S DISCUSSION AND ANALYSIS 2 -5 BASIC FINANCIAL STATEMENTS Government -Wide Financial Statements; Statement of Net Assets 6 Statement of Activities 7 Fund Financial Statements: Balance Sheet — Govern mental Fund 8 Statement of Revenues, Expenditures and Changes in Fund Balance — Governmental Fund 9 Notes to the Financial Statements 10 -15 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — General Fund 16 Notes to Required Supplementary Information 17 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 18 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 19 -21 -A 1 ' Grau & Assodates CERTIFIED 111-113LICACCOLINTANTS INDEPENDENT.AUDITOR'S REPORT To the Board Of Supervisors Heritage Greens ComMunity Development District Collier County, Florida 161 1- Al 270n North Military Trail a Suite; 350 Boca Raton, Florida 33431 (561) 994-9299 - (8 0) 299-MB Fax (561) 994-5823 ww\,,-Uraucpa-corn We have audited theaccornpanying financial statements of the governmental activities and the majorfi-indof Heritage Greens.Community Development District, Collier County, Florida (the "District") as of and for the fiscal year ended September 30, 20'12, which collectively comprise the District's basic financial statements as listed in thetable of contents. These financial statements are the responsibility of the District's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicableto financial audits contained in GovernmeotAddilLiko Slandards, issued by the Comptroller General of the United States. Those standards require that weplan and perform the audit to obtain reasonable assurance aboutwhether the financial statements are free of material misstatement. An audit Includes examining, on a test basis, evidence supporting the amounts and disclosures In the financial statements. An audit - also includes assessing ' ing the accounting principles used and the significant estimates 1112de by management, as well as evaluating the .overall financial statement presentatibri, We believe that our audit provides a reasonaWe basis for our opinions, In ouropinion, the financial slatementsrelfefrod to above present fairly, in all material respect.s,the respective financial position of the governmental activities and the major fund of the District as of September 30, 2012, and the.mspectlive changes in financial position thereof for the fiscal . year then ond ad in conformity with. ;accounting principles generally -accepted in the United States of America. to accordance with GoverwriontAudlUng Standards; We have also issued our re,portdated March 4, 2.013, On our consideration of the Districts Internal control over financial reportin and oncurtestsof its compliance with certain provisions of laws, regulations, contracts, agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control oVerfinanciai reporting and coMplianceand the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part,of an audit performed in accordance with GovernrnentAuditlng Standards and should be considered in assessing the results of our audit. Accounting principles generally accepted in the United States of America require that the managements discussion and analysis and budgetary comparison informtition be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, Is required by the Governmental Accounting Standards Board, who considers ittobe an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, orhistorical context. We have applied certain limited procedures to the required supplementary information in:accordance with auditing stanclards,generally.acce pted in the .United States of America, which consisted of inquiries of management about. the Methods of preparing the information and comparing the information fof consistency with, management's responses to our inq.L ' jides, the basic financial statements, and otherknowledge we obtained during our audit of the basic financial statenlerits. We do not express an opinim or I I . .1 i 1 , prbVide any assuraflceon the informatan because the limited procedures do not provide Lis with sufficient evidence to express an opinion or provide any assurance. March, 4, 2013 1bI 1 -711 MANAGEMENT'S DISCUSSION AND ANALYSIS Our discussion and analysis of Heritage Greens Community Development District, Collier County, Florida ( "District ") provides a narrative overview of the District's financial activities far the fiscal year ended September 30, 2012. Please read it in conjunction with the District's Independent Auditor's Report, basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The assets of the District exceeded its liabilities at the close of the most recent fiscal year resulting in a net asset balance of $2,822,239. The change in the District's total net assets in comparison with the priorfiscal yearwas $(84,840), a decrease. The key components of the District's net assets and change in net assets are reflected in the table in the government -wide financial analysis section. • At September 30, 2012, the District's governmental fund reported a total ending fund balance of $132,058, an increase of $43,248 in comparison with the prior fiscal year. A portion of the fund balance is assigned to subsequent year's expenditures and future repairs and maintenance and the remainder is unassigned fund balance which is available for spending at the District's discretion. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis are intended to serve as the introduction to the District's basic financial statements. The District's basic financial statements are comprised of three components: 1) government - wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -Wide Financial Statements The government -wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private- sector business. The statement of net assets presents information on all the District's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's net assets changed during the mast recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The govern ment -wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business -type activities. The governmental activities of the District include the general government (management) and maintenance functions. a 161 1 A I OVERVIEW or FINANCIAL STATEMENTS (Continued) Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. The Districthas one fund category: governmental funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year_ Such information may be useful in evaluating a District's near -term financing requirements. Because the focus of governmental funds is narrowerthan That of the government -wide financial statements, it is useful to compare the information presented for governmental funds wish similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the District's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains one individual governmental fund for external reporting. Information is presented separately in the governmental fund balance sheet and the govemmental fund statement of revenues, expenditures, and changes in fund balance for the general fund, which is a major fund. The District adopts an annual appropriated budget for its general fund. A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. GOVERNMENT -WIDE FINANCIAL ANALYSIS As noted earlier, net assets may serve over time as a useful indicator of an entity's financial position. In the case of the District, assets exceeded liabilities at the close of the most recent fiscal year. Key components of the District's net assets are reflected in the following table: NET ASSETS SEPTEMBER 30, Assets, excluding capital assets Capital assets, net of depreciation Total assets Liabilities, excluding long -term liabilities Total liabilities Net Assets Invested in capital assets Unrestricted Total net assets 2012 2011 $ 139,882 $ 95,677 2,690,181 2,818,269 2,830;063 2,913,946 7,824 6,867 7,824 6,867 2,690,181 2,818,269 132,058 88,810 $ 2,822.239 $ 2,907,079 161 1 ?,F GOVERNMENT -WIDE FINANCIAL ANALYSIS (Continued) A portion of the District's net assets reflects its investment in capital assets (e.g. land, land improvements and infrastructure), These assets are used to provide services to residents; consequently, these assets are not available for future spending. The remaining balance of unrestricted net assets may be used to meet the District's other obligations. The change In the District's net assets during the most recent fiscal yearwas a decrease, The majority of the decrease represents the extent to which the cost of operations and depreciation expense exceeded ongoing program revenues. Key elements of the change in net assets are reflected in the following table: CHANGES IN NET ASSETS FOR THE FISCAL YEAR END SEPTEMBER 30, As noted above and in the statement of activities, the cost of all governmental activities during the fiscal year ended September 30, 2012 was $296,119, of which $128,088 represents depreciation expense. The costs of the District's activities were primarily funded by program revenues. Program revenues, comprised primarily of assessments, increased during the fiscal year as a result of an increase in per unit assessments. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2012. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. CAPITAL ASSETS At September 30, 2012, the District had $4,656,757 invested in land, land improvements and infrastructure. In the government -wide statements depreciation of $1,966,576 has been taken, which resulted in a net book value of $2,690,181. More detailed information about the District's capital assets is presented in the notes of the financial statements, 4 2012 2011 Reverues: Program revenues $ 210,818 $ 177,243 General revenues 461 912 Total revenues 211,279 17B,155 Expenses: General government 64,057 63,917 Physical environinent 232,062 233,878 Total expenses 296,119 297,795 Change In net assets (84,840) (119,640) Net assets beginning 2,907,079 3,026,719 Net assets ending $ 2,822,239 $ 2,907,079 As noted above and in the statement of activities, the cost of all governmental activities during the fiscal year ended September 30, 2012 was $296,119, of which $128,088 represents depreciation expense. The costs of the District's activities were primarily funded by program revenues. Program revenues, comprised primarily of assessments, increased during the fiscal year as a result of an increase in per unit assessments. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2012. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. CAPITAL ASSETS At September 30, 2012, the District had $4,656,757 invested in land, land improvements and infrastructure. In the government -wide statements depreciation of $1,966,576 has been taken, which resulted in a net book value of $2,690,181. More detailed information about the District's capital assets is presented in the notes of the financial statements, 4 j 161 1 ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year. In addition, it is anticipated that the general operations of the District will remain fairly constant. CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, land owners, custorners, investors and creditorswith a general overview of the District's finances and to demonstrate the District's accountability for the financial resources It manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information, contact the Heritage Greens Community Development District's Finance Department at 210 N. University Drive, Suite 702, Coral Springs, Florida, 33071. 6 A3 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF NET ASSETS . SEPTEMBER 30, 2012 ASSETS Cash and cash equivalents Investments Accounts receivable Due from other governments Prepaids Capital assets: Nondepreciable Depreciable, net Total assets LIABILITIES Accounts payable Total liabilities NET ASSETS Invested in capital assets Unrestricted Total net assets See notes to the financial statements Governmental Activities $ 137,468 626 7 1,599 182 918,434 1,771,747 2,830,063 7,824 7,824 2,690,181 132,058 S 2,822,239 161'1 -A1 0 '+ 161 1 Al HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 See notes to the financial statements 7 Net(Expense) Revenue and Program Revenues Changes in Net Assets Charges for Governmental Functions /Programs Expenses Services Activities Primary government: Governmental activities: General government $ 64,057 $ 64,057 $ - Physical environment 232,062 146,761 (85,301) Total governmental activities 296,119 210,818 (85,301) General revenues: Unrestricted Investment earnings 461 Total general revenues 461 Change in net assets (84,840) Net assets - beginning 2;907,079 Net assets - ending $ 2.822.239 See notes to the financial statements 7 Fund balance - governmental fund $ 132,058 Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net assets includes those capital assets, net of any accumulated depreciation, in the net assets of the government as a whole. Cost of capital assets 4,656,757 Accumulated depreciation (1,966,576) 2,690,181 Net assets of governmental activities $ 2,8224239 See notes to the financial statements E 161 1 Al HERITAGE. GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA BALANCE SHEET GOVERNMENTAL FUND SEPTEMBER 30, 2012 Major Governmental Fund General Fund ASSETS Cash and cash equivalents $ 137,468 Investments 626 Accounts receivable 7 Due from other governments 1,599 Prepaids 182 Total assets $ 139,882 LIABILITIFS AND FUND BALANCES Liabilities: Accounts payable S 7,824 Total liabilities 7,824 Fund balance: Assigned to: Subsequent year's expenditure 30,000 Future repairs and maintenance 54,987 Unassigned 47,071 Total fund balance 132,058 Total liabilities and fund balance $ 139,882 Amounts reported for governmental activities in the statement of net assets are different because: Fund balance - governmental fund $ 132,058 Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net assets includes those capital assets, net of any accumulated depreciation, in the net assets of the government as a whole. Cost of capital assets 4,656,757 Accumulated depreciation (1,966,576) 2,690,181 Net assets of governmental activities $ 2,8224239 See notes to the financial statements E 161 1 �1 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GOVERNMENTALFUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 Major Governmental Fund General Fund REVENUES Assessments $ 210,018 Other revenues 800 Interest 461 Total revenues 211,279 EXPENDITURES Current: General government 64,057 Physical environment 103,974 Total expenditures 168,031 Excess of revenues over expenditures 43,248 Fund balance - beginning 88,810 Fund balance - ending $ 132,058 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances - governmental fund $ 43,248 Depreciation on capital assets is not recognized in the governmental fund statement but is reported as an expense in the statement of activities. (128,088) Change in net assets of governmental activities $ (84,840) See notes to the financial statements <r HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO FINANCIAL STATEMENTS NOTE 1 —NATURE OF ORGANIZATION AND REPORTING ENTITY 161 1 Al Heritage Greens Community Development District ( "District') was created on July 20,1993 by Ordinance 93- 39 of the Board of County Commissioners of Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980, otherwise known as Chapter 190, Florida Statutes. The Act providesamong other things, the power to manage basic services for community development, power to borrow money and issue bonds, and to levy and assess non -ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ( "Board "), which is composed of five members. The Supervisors are elected by the owners of the property within the District. The Board of Supervisors of the District exercise all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. d. Controlling the use of funds generated by the District_ 5. Approving the hiring and firing of key personnel. S. Financing improvements_ The financial statements were prepared in accordance with Governmental Accounting Standards Board ( "GASB ") Statement 14, and Statement 39, an amendment of GASB Statement 14. Under the provisions of those standards, the financial reporting entity consists of the primary government, organizations for which the District Board of Supervisors is considered to be financially accountable, and other organizations forwhich the nature and significance of their relationship with the District are such that, if excluded, the financial statements of the District would be considered incomplete or misleading. There are no entities considered to be component units of the District; therefore, the financial statements include only the operations of the District_ NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government -Wide and Fund Financial Statements The basic financial statements include both government -wide and fund financial statements. The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the non- fiduciary activities of the primary government. For the mast part, the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment. Operating -type special assessments for maintenance and debt service are treated as charges for services. and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not included among program revenues are reported instead as general revenues. 10 Al �. 161 1 NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement Focus, Basis of Accounting and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Assessments Assessments are non -ad valorem assessments on benefited landswithin the District. Assessments are levied to pay for the operations and maintenance of the District. The fiscal year for which annual assessments are levied begins on October 1 with discounts available far payments through February 28 and become delinquent on April 1. The District's annual assessments for operations are billed and collected by the County Tax Assessor /Collector. The amounts remitted to the District are net of applicable discounts or fees and include interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the government. The District reports the following major governmental fund: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first for qualifying expenditures, then unrestricted resources as they are needed_ Assets. Liabilities and Net Assets or Equit Deposits and Investments The District's cash and cash equivalents are considered to be cash on hand and demand deposits (interest and non interest bearing). The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17) Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money marketfunds with the highest creditquality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury. 11 161 i Al NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets. Liabilities and Net Assets or Equity (Continued) Deposits and Investments fContinued) Securities listed in paragraphs c and d shall be invested to provide sufficient liquidityto pay obligations as they come due. In addition, surplus funds may be deposited into certificates of deposit which are insured. The District records all interest revenue related to investment activities in the respective funds and reports investments at fair value. Inventories and Prepaid Items Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Capital Assets Capital assets, which include property, plant and equipment, and infrastructure assets (e.g., roads, sidewalks and similar items) are reported in the government activities columns in the government -wide financial statements. For financial statement reporting purposes, capital assets are defined by the government as assets with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant and equipment of the District are depreciated using the straight -line method overthe following estimated useful lives: Assets Years Improvements other than buildings 10-20 Infrastructure 20-30 In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures_ Depreciation expense is not reported in the governmental fund financial statements. Fund Equity /Net Assets In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use fora specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. The District can establish limitations on the use of fund balance as follows: Committed fund balance — Amounts that can be used only forthe specific purposes determined by a formal action (resolution) of the Board of Supervisors. Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action (resolution) that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance — Includes spendable fund balance amounts that are intended to be used for specific purposes that are neither considered restricted nor committed. Assignments are established by the Board of Supervisors and are generally temporary. 12 �x 161 1 Al NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Assets or Equity (Continued) Fund Equity /Net Assets Continued The District first uses committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. Net assets in the government -wide financial statements are categorized as invested in capital assets, net of related debt, restricted or unrestricted. Invested in capital assets, net of related debt represents net assets related to infrastructure and property, plant and equipment, net of any related debt. Other Disclosures Use of Estimates The preparation of financial statements in conformitywith generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period_ Actual results could differ from those estimates. NOTE 3 — BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriation for annually budgeted funds lapse at the end of the year. 13 161 1 -i11 NOTE 4 -- DEPOSITS AND INVESTMENTS Deposits The District's cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to depositwith the Treasureror another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held. The percentage of eligible collateral (generally, U.S. Governmental and agency securities, state or local government debt, or corporate bonds) to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. Investments The District's investments were held as follows at September30, 2012: Investment Fair Value Credit Risk Maturity Florida PRIME Investment in Fund 8 Surplus Funds Trust Fund Total Investments $ 250 S &P AAAm 376 N/A $ 626 Weighted average of the fund portfolio: 39 days Weighted average life of fund: 4.08 years Custodial creditrisic— For an investment, custodial credit risk is the risk that, In the event of the failure of the counterparty, the District will not be able to recover the value of the investments or collateral securities that are in the possession of an outside party. The District has no formal policy for custodial risk. The District's investments are held by a third party custodian and held in the District's name. Credit risk— For investments, credit risk is generally the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investment ratings by investmenttype are included in the preceding summary of investments. Concentration risk— The District places no limit on the amount the District may invest in any one issuer. Interest rate risk —The District does not have a formal policy that limits investment maturities as a means of managing exposure to fair value losses arising from increasing interest rates. 14 r, 161 1 Al MOTE 5 — CAPITA! ASSETS Capital asset activity for the fiscal year ended September 30, 2012 was as follows: Begin I ng Balance Additions Reductions Ending Balance Governmental activities Capital assets, not being depreciated Land and land improvements $ 918,434 $ $ - $ 918,434 Total capital assets, not being depreciated 918,434 - 918,434 Capral assets, being depreciated Improvements otherthan buildings 355,506 - - 355,506 Infrastructure 3,382,817 - 3,382,817 Total capital assets, being depreciated 3,738,323 3.738,323 Less accumulated depreciation for: Improvements other than buildings 289,396 9,688 299,084 Infrastructure 1,549,092 118,400 1,667,492 -rata) accumulated depreciation 1,838,488 128,088 1,966,576 Total capital assets, being depreciated, net 1,899,835 (128,088) 1,771,747 Governmental activities capital assets, net $ 2,816,269 $ (128,088) $ $ 2,690,181 Depreciation expense was charged to the physical environment function NOTE 6 — MANAGEMENT COMPANY The District has contracted with a management company to perform management advisory services, which include financial and accounting services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting, financial reporting, and other administrative costs. NOTE 7 — RISK MANAGEMENT The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks; coverage may not extend to all situations. Settled claims from these risks have not exceeded commercial insurance coverage over the past three years. 15 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL — GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2092 REVENUES Assessments Other revenue Interest Total revenues EXPENDITURES Current: General government Physical environment Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balance - beginning Fund balance - ending 161 1' "A1 65,485 64,057 1,428 144,386 103,974 40,412 209,871 168,D31 41,840 $ - 43,248 $ 43,248 88,810 $ 132,058 See notes to required supplementary information 16 0 Variance with Final Budget - Budgeted ' Actual Positive Amounts Amounts (Negative) $ 209,188 $ 210,018 $ 830 - 800 800 683 461 (222) 209,871 211,279 1,408 65,485 64,057 1,428 144,386 103,974 40,412 209,871 168,D31 41,840 $ - 43,248 $ 43,248 88,810 $ 132,058 See notes to required supplementary information 16 0 161 1 1 ?K HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget forthe general fund. The District's budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America (generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2012. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. 17 pl 161 1 MO North Military Trail . Suite 360 Buca Ratoti, Flor;da,3,3431 (561) 994-9299 - (80D) 299-4728 Grau&Assodates Fax (561) 994-5823 CUrl'IFIEL) PUBLIC ACCOUNTANTS wWW.QraU(-,P3xon1 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERIVAIENI'AUDJUNG STANDARDS To the Board of Supervisors Heritage, Greens Community Development District Collier County, Florida We have audited the fin ' ancial statements of the governmental activities and the major fund Heritage Greens Community Development District, Collier County, Florida ("District") as of and for the fiscal year ended September 30,2012, which collectively comprise the District's basic, financial statements and have issued our report thereon dated March 4, 2013, We conducted our audit in accordance with auditing standards generally accepted ill the United States of America and the standards applicable to financial audits contained in Go .1 I Yernment Auditing Standards, issued by the Comptroller Goneral of the United States., terrial Control Over Financial Reporting Management of the District is rospbrisible for establishing and maintaining effective internal control over financial reporting. In planning arid performing our audit, we considered the District's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Districts internal. control over financial reporting. Accordingly, vie do not express an. opinion on the effectiveness of the District's internal control over financial reporting.. A deficienCyin hitornalconfrol exists When the design or operation of a control does not aitovv management or employees, Iry the normal Course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis.. A material weakness is a deficiency, or 'a combination of deficiencies, in internal; control such thatthere is reasonable possibility that a material misstaternent ofthe entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the Urnited purpose desrribed in the first paragraph. of this section and was not designed to Identify all deficiencies in internal control over financial reporting that might be deficiencies, sig►ijificant deficiencies, or material weaknesses. .We did not identilyany deficiencies , in internal control overfinancial reporting that we, consider to be material weaknesses, as defined above.. ,Compliance and Other Matters As pad of obtaining reasonable assurance about whether the. District's financial statements are free of material misstatement, we performed tests of its compliance With certain provisions of laws, regulations, arid contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and: accordingly, we do riot express such an opinion, The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under GovernmentAudithig Standards. This report is intended for the infbf►nation and use of the management, Board of Supervisors of Heritage Greens Community Development District, Collier County, Florida and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than these specified parties. 'March 4, 1013 18 Al p � 161 i P(A 2700 North Military Trail . Suite 350 Associates may. Boma Raton, Florida 33431 Grath & 1 associates rax (.994 9299 • (.300) 299 47 ?8 rAx {561) 934 -5823 CERTIFIED PUBLIC; ACCOUN'1'PiNTS www.graucpa.com MANAGEi1t1ENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida We have audited the accompanying basic financial statements of Heritage Greens Community Development District ( "District") as of and for the fiscal year ended September 30, 2012, and have issued our report thereon dated March 4, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Govornment Auditincd Standards, issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Florida Auditor General.. Those standards require thatwe plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. In addition, we have issued our Report on Internal Control over Financial Reporting and Compliance and Other Matters based on an audit of the financial statements performed In accordance with Goveniimont Auditing Standards dated March 4, 2013. Disclosures in that report should be considered in conjunction with this management letter. The purpose of this letter is to comment on those matters required by Chapter 10,550 of the Rules of the Auditor General for the State of Florida, Accordingly, in connection with our audit of the financial statements of the District, as described in the first paragraph, we report the following: I. Current year findings and recommendations. If. Status of prior year findings and recommendations. III. Compliance with the Provisions of the Auditor General of the State of Florida. Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution is not limited. This letter is intended for the information and use of management, Board of Supervisors of Heritage Greens Community Development District, Collier County, Florida and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than these specified parties., We wish to thank Heritage Greens Community Development District, CollierCounty, Florida and the personnel associated with it, for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us. March 4, 2013 ME REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None II. PRIOR YEAR FINDINGS AND RECOMMENDATIONS None 161 1 -Al ' 111. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor's report on compliance and internal controls, the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. Therewere no significant findings and recommendations made in the preceding annual financial audit report forthe fiscal year ended September 30, 2011. 2. A statement as to whether or not the local governmental entity complied with Section 218.415, Florida Statutes, regarding the investment of public funds. The District complied with Section 218.415, Florida Statutes, regarding the investment of public funds. 3. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30, 2012. 4. Violations of provisions of contracts or grant agreements, or abuse; that have occurred; or are likely to have occurred, that have an effect on the financial statements that is less than material but more than inconsequential. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported, for the fiscal year ended September 30, 2012. 5. For matters that have an inconsequential effect on the financial statements, considering both quantitative and qualitative factors, the following may be reported based on professional judgment: a. Violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse. b. Deficiencies in internal control that are not significant deficiencies. There were no such matters discovered by, or that came to the attention of, the auditor, that, in our judgment, are required to be reported, for the fiscal year ended September 30, 2012. 20 REPORT TO MANAGEMENT (Continued) 161 1 Al 6. The name or official title and legal authority of the District are disclosed in the notes to the financial statements. 7. The financial report filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes agrees with the September 30, 2012 financial audit report. 8. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes. 9. We applied financial condition assessment procedures pursuant to Rule 10.556(7) and no deteriorating financial conditions were noted. It is management's responsibility to monitor financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 21 161 1 Al Heritage Greens Community Development District Financial Report February 28, 2093 Prepared by A HERITAGE GREENS Community Development District Table of Contents 161 1 Al - FINANCIAL STATEMENTS Balance Sheet ........................... ............................... Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund ........................... ............................... Page 2 - 3 SUPPORTING SCHEDULES Non -Ad Valorem Special Assessments Cash & Investment Report SunTrust Bank Reconciliation Check Register ................................................ I......... Page 4 ........................... ............................... Page 5 ........................... ............................... Page 6 - 7 ................................................... I...... Page 8 16-1 ?. �1 HERITAGE GREENS Community Development District Financial Statements (Unaudited) February 28, 2013 A HERITAGE GREENS Community Development District Balance Sheet February 28, 2013 GENERAL ACCOUNT DESCRIPTION FUND ASSETS 161 It' -A1 Governmental Fund Cash - Checking Account $ 84,134 Investments: 6,000 Money Market Account 175,658 SBA Account 278 SBA Account - Restricted 348 Reserves - Signage 1,000 TOTAL ASSETS $ 260,418 LIABILITIES Accounts Payable $ 12,611 Accrued Expenses 943 TOTAL LIABILITIES 13,554 FUND BALANCES Operating Reserves 30,000 Reserves - Drainage 6,000 Reserves - Fountains 5,500 Reserves- Irrigation System 7,500 Reserves - Roads and Sidewalks 16,201 Reserves - Signage 1,000 Reserves -Wall Painting 6,000 Reserves - Wall Replacement 12,786 Unreserved /Undesignated 161,877 TOTAL FUND BALANCES $ 246,864 TOTAL LIABILITIES & FUND BALANCES $ 260,418 Report Date: 3/5/2013 Prepared by: Severn Trent Management Services Page 1 161 1 11 HERITAGE GREENS General Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 28, 2013 Report Date: 3/5/2013 Prepared by: Severn Trent Management Services Page 2 ANNUAL ADOPTED YTD YTD VARIANCE (S) FEB -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest - Investments $ 400 $ 166 $ 140 $ (26) $ 31 Special Assmnts- Tax Collector 217,904 205,504 205,189 (315) - Special Assmnts- Discounts (8,716) (8,220) (7,991) 229 - Gate Bar Code /Remotes - - 320 320 100 TOTAL REVENUES 209,588 197,450 197,658 208 131 EXPENDITURES Administrative P/R -Board of Supervisors - - 600 (600) 200 FICA Taxes - - 46 (46) 15 ProfServ- Engineering 750 313 714 (401) - ProfSery -Legal Services 3,500 1,460 523 937 330 ProfSery -Mgmt Consulting Sery 35,895 14,956 14,956 - 2,991 ProfServ- Property Appraiser 3,269 3,269 3,269 - - ProfServ- Special Assessment 5,463 5,463 5,463 - - ProfServ-Web Site Development 650 650 119 531 - Auditing Services 3,200 2,500 3,200 (700) - Communication - Telephone 50 20 - 20 - Postage and Freight 500 210 339 (129) 66 Insurance - General Liability 7,000 7,000 7,615 (615) - Printing and Binding 1,500 625 395. 230 40 Legal Advertising 1,200 500 162 318 - Misc -Bank Charges 500 210 238 (28) 61 Misc- Assessmnt Collection Cost 4,358 4,110 3,944 166 - Office Supplies 300 125 6 119 - Annual District Filing Fee 175 175 175 - - Total Administrative 68,310 41,586 41,784 (198) 3,703 Public Safety Contracts- Security Services 48,000 20,000 19,193 807 2,676 Contracts -HVAC 350 145 - 145 - Contracts- Sheriff 3,000 1,250 1,063 187 128 Communication - Telephone 1,500 625 513 112 102 Electricity - Entrance 2,200 916 830 86 121 Report Date: 3/5/2013 Prepared by: Severn Trent Management Services Page 2 HERITAGE GREENS Community Development District 161 i -Al General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 28, 2013 Contracts - Landscape 18,000 ANNUAL 7,230 270 1,255 Contracts - Preserve Management ADOPTED YTD YTD VARIANCE (3) FEB -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL Utility - Water & Sewer 900 375 285 90 51 Lease - Carts 1,500 750 750 - 750 R &M -Gate 4,352 1,814 158 1,656 - R &M- Gatehouse 1,500 625 203 422 - Op Supplies - Transmitters - - 589 (589) 391 Op Supplies - Gatehouse 250 105 398 (293) 150 Cap Outlay - Equipment 6,726 2,802 - 2,802 - Total Public Safety 70,278 29,407 23,982 5,425 4,369 Landscape Contracts - Landscape 18,000 7,500 7,230 270 1,255 Contracts - Preserve Management 2,000 1,000 680 120 - Electricity - Irrigation 2,000 835 897 (62) 162 R &M- Renewal and Replacement 1,500 625 - 625 - R &M- Canals 2,600 - - - - R &M- Fountain 900 375 1,155 (780) 75 R &M- Grounds 8,500 3,541 45 3,496 45 R &M- Irrigation 2,500 1,041 - 1,041 - R &M- Preserves 500 209 209 - Misc- Special Projects 4,000 1,667 2,796 (1,129) 2,578 Total Landscape 42,500 16,793 13,003 3,790 4,115 Road and Street Facilities Electricity - Streetlighting 11,000 4,584 3,723 861 797 R &M- Drainage 2,500 1,041 - 1,041 - R &M -Roads & Alleyways 2,000 835 360 475 - R &M- Sidewalks 1,750 730 - 730 - Traffic Signage Rehabilitation 1,250 521 - 521 - Reserve - Roadways 10,000 10,000 - 10,000 - Total Road & Street Facilities 28,500 17,711 4,083 13,628 797 TOTAL EXPENDITURES 209,588 105,497 82,852 22,645 12,984 Net change in fund balance $ - $ 91,953 $ 114,806 $ 22,853 $ (12,853) FUND BAL, BEGINNING (OCT 1, 2012) 132,058 132,058 132,058 FUND BALANCE, ENDING $ 132,058 $ 224,011 $ 246,864 Report Date: 3/5/2013 Prepared by: Severn Trent Management Services Page 3 t 161 1 Al HERITAGE GREENS Community Development District Supporting Schedules February28, 2013 HERITAGE GREENS Community Development District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 161 1 Al 4 Discount / HERITAGE GREENS Community Development District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 161 1 Al % Collected 94.17% TOTAL OUTSTANDING $ 12,715 Report Date: 3/5/2013 Page 4 Discount / Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2013 $ 217,904 Allocation % 100% 11/07/12 $ 1,247.06 $ 71.30 $ 25.45 $ 1,343.81 11/14/12 $ 23,340.07 $ 992.40 $ 476.33 $ 24,808.80 11/29/12 $ 44,346.14 $ 1,885.56 $ 905.02 $ 47,136.72 12/13/12 $ 109,729.78 $ 4,632.20 $ 2,239.38 $ 116,601.36 01/04/13 $ 4,520.17 $ 142.60 $ 92.25 $ 4,755.02 01/31/13 $ 10,071.56 $ 266.64 $ 205.54 $ 10,543.74 TOTAL $ 193,255 $ 7,991 $ 3,944 $ 205,189 % Collected 94.17% TOTAL OUTSTANDING $ 12,715 Report Date: 3/5/2013 Page 4 HERITAGE GREENS Community Development District Cash and Investment Report February 28, 2013 General Fund Maturity Yield Balance Account Name Bank Name Checking Account - Operating SunTrust Bank Checking Account - Operating Bank United Operating Acct SBA Operating Acct (Restricted) SBA Money Market Account Bank United 161 1 Al All Funds Investment Type Maturity Yield Balance n/a n/a 0.10% $83,134 n/a n1a 0.00% $1,000 n1a n1a 0.22% $278 n/a n/a 0.00% $348 Business MMA n/a 0.45% $175,658 Total $260,418 Report Date: 3/5/2013 Prepared By: Severn Trent Management Services Page 5 161 i ki. Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 02 -13 Statement Date 02/28/13 G(L Balance ($) 83,133.66 Statement Balance 83,168.36 G/L Balance 83,133.66 Outstanding Deposits 100.00 Positive Adjustments 0.00 Subtotal 83,268.36 Subtotal 83,133.66 Outstanding Checks 134.70 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 83,133.66 Ending Balance 83,133.66 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount Difference Checks 01/23/13 Payment 2581 RONALD C. PARROTT 134.70 134.70 0.00 01/28/13 Payment 2582 RONALD C. PARROTT 134.70 134.70 0.00 01/30/13 Payment 2583 CENTURYLINK 102.16 102.18 0.00 01130/13 Payment 2584 FEDEX 8.31 8.31 0.00 01/30/13 Payment 2585 HERITAGE GREENS CDD 125,000.00 125,000.00 0.00 01130/13 Payment 2586 JAMES MARSHALL 167.29 167.29 0.00 01/30/13 Payment 2588 RON PARROTT 52.69 52.69 0.00 01/30113 Payment 2589 SEVERN TRENT ENVIRONMENTAL SERVICES 31323.10 3,323.10 0.00 02/04/13 Payment 2590 FPL 1,168.11 1,168.11 0.00 02/04/13 Payment 2591 PJM LAWN SERVICE 1,560.00 1,560.00 0.00 02/04/13 Payment 2592 RAYMENT POOLS LLC 75.00 75.00 0.00 02/13/13 Payment 2593 AGNOLI BARBER & BRUNDAGE, INC. 714.00 714.00 0.00 02/13/13 Payment 2594 COLLIER COUNTY PROPERTY APPRAI 3,266.56 3,268.66 0.00 02/13113 Payment 2595 COLLIER COUNTY SHERIFF'S OFFICE 127.50 127.50 0.00 02/13113 Payment 2596 FEDEX 8.31 8.31 0.00 02/13(13 Payment 2597 KENT OF NAPLES 892.00 892.00 0.00 02/19(13 Payment 2598 COLLIER COUNTY UTILITY BILLING 50.78 50.78 0.00 02/20113 Payment 2599 ADVANCE LIGHTING OF NAPLES, INC 45.00 45.00 0.00 Total Checks ......... .. . . . .. . . .. .. ... . . .. ..... ... . ... .. . .. . . ..... . 136,832.23 136,832.23 0.00 Deposits 02/18/13 DEP00049 COLLIER CTY TAX COLL:INT QTR END 1212012 3.68 3.68 0.00 02/21113 ACH DEBIT SUNTRUST MONTHLY ANALYSIS FEE -JAN 2013 -61.12 -61.12 0.00 02/26/13 ACH DEBIT IRS USATAXPYMr -RON PARROTT -80.60 -80.60 0.00 02/28/13 ACH CREDIT SUNTRUST INTEREST INCOME -FEB 2013 8.10 8.10 0.00 Total Deposits . .. ...... . .. . .. . .... ... .. . .. . .. . .. .... .. . ..... . ...... - 129.94 - 129.94 0.00 Page 6 Heritage Greens CDO Bank Reconciliation Posting Date Document Type Document No. Descrintion Outstanding Checks 02/25/13 Payment 2600 RONALD C. PARROTT Total Outstanding Checks ............ ............................... .. . Outstanding Deposits 02/27/13 DEP00050 CLICKER SALES Total Outstanding Deposits .............. ............................... . 161 1 A I 100.00 0.00 100.00 100.00 Page 7 Cleared Amount Amount Difference 134.70 0.00 134.70 134.70 100.00 0.00 100.00 100.00 Page 7 U U O C N E = d U L N 0 M Z, W •� E Q� E � U 1611.711' Cl) r w co O O O c0 O f/ U O N O O r in m �n e. 0 0 0 �n Un Fi o. rn w N W •O Op O 10 a N co r M N O N a pj c c Vf � LL Cl! N EA m n V N1 d CL {NC M m tq M a N m di y a J U � e�C N � m U t v 0 a a N 1° 0 W W a yn a° N d Vb o 0 0 W 0 0 0 0 0 0 0 0 o M o d 'E m o o 0 o m m _ o2 o N o o m N T f� N sf O O O t+1 th �2 O T N 19 O N N V1 M i0 W w .0 C O m a s t0[I Cl) O M O O Cr'1 N N t a > Q W � M in Y Y Q N U' 0 U' to F- W LL LL W W U1 M Z' V i a. 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VI Z Z Z J J J Z Z O Z W N LL N N O O N O j a0 m LL W Q a' F c� (7 41; C r LL Z ❑ ❑ O V ( N [O O (O � J l2 Q C V � N N N C) O N V C2 m O O � } V O O O O (D O O N a Q N m O N a W U ZLL uU- z z LL C6 W O J W C7 Q m IL ❑ W LL LL Q Z Z o w U m W = H U F 0! w 0 a' O W Z Z J Z = W p m D 7 a D Q a N af O O O r Z H m Z U w 0 O Q w w w O w O x Z J J J J J J a} Z O O p Z LLI OU Z LL LL LL d Q W Y Q a' 0 O V 7 V V N O t7 th a M W M W m r m W Of tp N N N p co p pl p N N N ln N 1f) p N p 0) N M N O N m N U❑ Q N N N O �/ 4 4h a 4h *k ve ft 4h W Y Y Y Y Y Y Y Y Y Y Y c Z U U U V O U V U U U U a Z W W o 0 o 0 0 0 W o O W o O W o O W o O W o O W o O W o O W o O W o O W o O LL C9 x v = v = v = v = v = v = v = v = v = U = v Page 8 0 W U m U) W a E CLW W C W m a F E m Cl) O N 0 N r n m �A 1 1 -1 6I MINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, March 18, 2013 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: Ron Parrott Chairman George Coombs Vice Chairman Marsha Coghlan Assistant Secretary James A. Marshall Assistant Secretary Henry Michaelson Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the March 18, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda There were no changes made to the agenda. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the agenda was approved. THIRD ORDER OF BUSINESS Audience Comments There not being any, the next item followed. FOURTH ORDER OF BUSINESS Approval of the Minutes of the February 18, 2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the February 18, 2013 meeting and requested any corrections, additions or deletions. The Board made one addition, which will be incorporated into the amended copy of the minutes. 161 1 March 18, 2013 Heritage Greens C.D.D. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the minutes of the February 18, 2013 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Gate and Security Considerations The Board was provided a cost analysis for redoing the front gate entrance. The following was discussed: • If guards are eliminated, there should be more options for tele- entry. Entry phone numbers should not be limited to area code 239. • Estimated cost to change entrance to unmanned gates is $6,231 to $8,371. • Daily security patrol from 3:00 a.m. to 5:00 a.m. will cost $10,950. • Total amival savings will be $51,000. • Mr. Marshall expressed concern over allowing access to telephone numbers outside the 239 area code. He distributed a handout regarding access control issues in gated communities. • The Board discussed providing the community with the opportunity to express their opinion on this subject. Questions and comments were accepted from the audience. • This item will be tabled until the Board reviews the HGCA's proposal to take over responsibility for certain District assets. B. Consideration of Having the HGCA Maintain Certain Assets for the CDD i. Sidewalks and Wall fl. Irrigation and Landscaping A proposal was submitted by the HGCA to maintain certain assets for the District. This item will be considered at the next meeting. SIXTH ORDER OF BUSINESS New Business A. Stormwater Maintenance Study B. Storm Sewer Cleaning Proposals Mr. Teague obtained a proposal from. Severn Trent Environmental Services, Inc. to clean out the entire stormwater system for a total of $46,250. The entire system may not need to be cleaned and a stormwater maintenance study was suggested. BZ Consulting, LLC submitted a proposal to conduct an inspection and provide maintenance recommendations for the stormwater management system in the amount of $6,750. 2 a March 18, 2013 161 1 Al Heritage Greens C.D.D. On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor a stormwater maintenance study by BZ Consulting, LLC was approved. Consideration of cleaning the stormwater system was tabled pending results from the stormwater maintenance study. C. Discussion on Committee Authority Mr. Teague discussed the limitations of committee authority. He explained decisions made by the Board on policies and procedures cannot be changed by a committee or individual Supervisor. Issuing warning notices before a vehicle towed was cited as an example. Mr. Parrott MOVED for security guards to issue one warning per registration of a vehicle parked on the street from 1:30 a.m. to 5:30 a.m. and Mr. Michaelson seconded it. There was discussion regarding amnesty for previous offenders and placing responsibility on the District and not the guards for accidental towing. On VOICE vote with Mr. Parrott, Mr. Coombs, and Mr. Michaelson voting aye and Mr. Marshall and Ms. Coghlan voting nay the motion as previously outlined passed. The Board requested Mr. Teague look into less expensive towing companies. D. Distribution of Fiscal Year 2014 Budget for Discussion Mr. Teague provided the Board with a Fiscal Year 2014 budget schedule. A first draft will be provided at the April 15, 2013 meeting. The proposed budget will be presented for approval at the May 20, 2013 meeting and the public hearing will be set for August 19, 2013. SEVENTH ORDER OF BUSINESS Supervisor Committee Reports A. Landscaping and Beautification i. Update on Front Entrance Landscape Project Ms. Coghlan reported the front entrance landscaping project was successfully completed and provided a description of the work done. 3 i 6 March 18, 2013 Heritage Greens C.D.D. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow -Up Items Mr. Teague reported the following: • Ile is having difficulty contacting the striping contractor. There was Board consensus for Mr. Urbancic to send a letter to the contractor. • The sinkhole was repaired. • The golf course staked the preserve to ensure they were not encroaching on District property. • Mr. Parrott warned several coyotes have been spotted in the community. B. Acceptance of the Financial Audit for Fiscal Year 2012 Mr. Teague reviewed the audit for Fiscal Year 2012 and indicated the following: • Deficiencies in internal control and over financial reporting were not found. • Instances of noncompliance or other matters which require to be reported under Government Auditing Standards were not found. • The District complied with Section 218.415 in investment of fiends. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the Financial Audit for Fiscal Year 2012 was accepted. C. Drainage and Preserves There not being any, the next item followed. NINTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments Mr. Parrott stated the owner of 2107 Crestview Drive wants to remove an Oak Tree located on District property near his house between the sidewalk and the street. He is willing to pay for removal of the tree. On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor removal of the Oak Tree on District property near 2107 Crestview Drive was approved at the homeowner's expense. 4 161 1 March 18, 2013 Heritage Greens C.D.D. EIGHTH ORDER OF BUSINESS Manager's Report (Continued) D. Approval of Financial Statements Mr. Teague reviewed the financials and reported the District collected approximately 95% of its assessments. On MOTION by Mr. Parrott seconded by Mr. Michaelson with all in favor the financials were approved. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments (Continued) Mr. Marshall provided a brief update on the security camera. TWELFTH ORDER OF BUSINESS Audience Comments There not being any, the next item followed. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Parrott with all in favor the meeting was adjourned. 1 -1 - Calvin Teague Secretary Ronald Parrott Chairman W-1 Heritage Greens Community Development Di: Board of Supervisors Ronald Parrott, Chairman George Coombs, Vice Chairman Marsha Coghlan, Assistant Secretary Jim Marshall, Assistant Secretary Henry Michaelson, Assistant Secretary Greg Urbancie, District Counsel James Carr, PE, District Engineer Regular Meeting Agenda - Revised Monday, April 15, 2013 — 6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Audience Comments 4. Approval of the Minutes of the March 18, 2013 Meeting 5. Old Business A. Consideration of Agreement with HGCA for Maintenance of Certain CDD Assets B. Gate and Security Considerations C. Towing Contract Options 6. New Business A. Traffic Safety and Procedures — Supervisor Coghlan 7. Supervisor Committee Reports A. Landscaping and Beautification 8. Manager's Report A. Follow -Up Items B. Distribution of the Proposed Budget for Fiscal Year 2014 C. Drainage and Preserves D. Approval of Financial Statements 9. Attorney's Report 10. Engineer's Report 11. Supervisors' Requests and/or Comments 12. Audience Comments 13. Adjournment Note: Next meeting is scheduled for Monday, May 20, 2013 at 6:00 p.m. District Office: 210 N. University Drive, Suite 702 Coral Springs, Florida 954 - 753 -5841 www.heritagegreenscdd.org Meeting Location: Heritage Greens Community Center 2215 Heritage Greens Drive Naples, Florida 161'1 -Al Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News -------------------------------------------------- ------------------------ HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 59698475 NOTICE OF MEETINGSHE State of Florida 1 Counties of Collier and Lee Before the undersigned authority, personall appeared Lynn Schneider, says that she serves; the Order Entry Data Specialist, of the Naple,' Daily News, a daily newspaper published at Na. in Collier County, Florida: distributed in Co' -1 and Lee counties of Florida; that the attache copy of advertising was published in said =1. newspaper on dates listed. 4 Affiant further says that the said Naples D`�T News is a newspaper published at Naples, in Collier County, Florida, and that the said d newspaper has heretofore been continuously day and has been entered as second class mail,£ matter at the post office in Naples, in said Collier County, Florida, for a period of 1 y next preceding the first publication of the attached copy of advertisement; and affiant� further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/17 AD SPACE: 56 LINE FILED ON: 09/17/12 Signature of Affiant Sworn to and Subscribed ore ,ng this cam%, day Personally known by me '.027-5 -111,;qAF ---- `til R08EMARYTURNER Commission # EE 069303 Expires June 29, 2015 - +- 7---------------- - - - - -- 2 Ol� 1611 A I SECOND AMENDED AND RESTATED COMMUNITY DEVELOPMENT DISTRICT SYSTEMS AND FACILITIES OPERATION AND MAINTENANCE AGREEMENT THIS SECOND AMENDED AND RESTATED COMMUNITY DEVELOPMENT DISTRICT SYSTEMS AND FACILITIES OPERATION AND MAINTENANCE AGREEMENT (this "Agreement ") is entered into this day of 2013, by and between HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT, an independent special district established pursuant to Chapter 190, Florida Statutes (the "District "), and HERITAGE GREENS COMMUNITY ASSOCIATION, INC., a Florida not - for - profit corporation (the "Association "). WHEREAS, the District is an independent special district established pursuant to Chapter 190, Florida Statutes, and owns certain real property within the heritage Greens community, for which it has responsibility to maintain (hereinafter "Property "); and WHEREAS, the District and the Association were previously parties to an Amended and Restated Community Development District Systems and Facilities Operation and Maintenance Agreement ( "Systems and Facilities Maintenance Agreement "), which is now terminated; and WHEREAS, the District and the Association desire to amend and reinstate the terms of the prior agreement and intend this Agreement to amend, restate, replace and supersede the prior agreement; and WHEREAS, the District has the authority to exercise powers to finance, fund, plan, establish, acquire, construct or reconstruct, enlarge, equip, operate and maintain systems and facilities for roads, water management, water supply, sewer, street lights, security and recreational facilities, among other powers, including all powers necessary, convenient, incidental or proper in connection with any of the powers, duties, or purposes authorized by Chapter 190, Florida Statutes; and WHEREAS, the Association is incorporated under Chapters 617 and 720, Fla. Stat., as a community association which owns and operates certain community infrastructure and amenity facilities located within the Heritage Greens community which community is within the boundaries of the District. The membership of the Association is comprised solely of property owners within the District. As the Association is responsible for operating and maintaining certain common areas, systems, and facilities located contiguous to or in close proximity of the District systems and facilities and the members of the Association are the direct beneficiaries of the District systems and facilities, the Association is uniquely positioned and qualified to operate and maintain the District's systems and facilities; and WHEREAS, the District desires to contract with the Association so that the Association may operate and maintain certain portions of the District's systems and facilities and the Association desires to operate and maintain these systems and facilities; and WHEREAS, the District and Association agree that having the Association operate and maintain said systems and facilities is in the best interests of the District and the property owners intended to benefit from the District's systems and facilities and that having the Association operating and maintaining the facilities as provided herein will provide for and facilitate ease of administration, potential cost savings, and the efficiencies of operation and maintenance. Page I of 4 161 1 Al NOW, THEREFORE, for and in consideration of the sum of TEN AND NO /100 DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the District and the Association agree as follows: 1. The above recitals are true and correct and incorporated herein by this reference. 2. The Association shall operate and maintain the following systems and facilities of the District (hereinafter "Systems ") at a minimum in compliance with all applicable statutes, ordinances, administrative rules and regulations, and permit requirements and the specific rules, policies, practices and procedures of the District: A. Irrigation water facilities not owned by Collier County. B. Security including the guardhouse, gates and arms. C. Water management and drainage including, without limitation, Tract E1, according to the plat thereof recorded in Plat Book 28, Page 78 of the Public Records of Collier County, Florida. D. Preserves, common areas and recreational areas including conservation areas. E. Sidewalks 3. All other operation and maintenance responsibilities for the Systems not otherwise addressed herein will remain the sole responsibility of the District, including the funding of major capital replacements of the Systems. For purposes of this Agreement, "major capital replacements" shall be those replacements or repairs which exceed $!,_ (as adjusted) in the aggregate (the "Major Capital Replacement Threshold "). For purposes of this Section, the Major Capital Replacement Threshold shall increase annually by three percent (3.0 %) on each October 1 during the term. The Association shall be required to budget for and fund routine and normal operations, maintenance, repair and replacement costs of the Systems. The Association shall not budget or fund the costs of major capital replacements, provided, however, that the Association shall budget annually for minor capital repairs and replacements of the Systems which do not exceed the Major Capital Replacement Threshold. Annually, the Association shall submit in writing to the District, on or before May 1, the Association's recommendation(s), if any, for major capital replacements to the Systems. In the event of an emergency or circumstance which requires an immediate major capital replacement, the Association shall inform the District as soon as practical, and the parties agree to cooperate on a suitable and appropriate replacement for the Systems. 4. Annually the Association shall submit in writing to the District on or before November 15, the Association's proposed operating budget (the "Budget ") in sufficient detail for the next fiscal year operation and maintenance of the Systems for which the Association is responsible. Current contracts for the District will continue in effect and will be funded by the District through September 30, 2013. The Association will review all contracts during its 2014 budget preparation, and will include all active maintenance agreements in its 2014 budget. To the extent there is shortfall for the payment of these contracts during the last two months of 2013, Page 2 of 4 161 1 Al due to the commencement date of the Association's fiscal yea, the Association will fund such short fall through its general reserves and, if necessary, re- capture those funds in its final 2014 budget. 5. The term of this Agreement shall be for a period of time commencing on the Effective Date of this Agreement and ending on September 30, 2014 . ( "Initial Term"), After the Initial Term this Agreement will be automatically renewed for successive two -year periods thereafter unless either party provides the other party with notice on or before March 1 of the then current term. The District may terminate this Agreement at any time, for any reason, upon providing at least ninety (90) days written notice to the Association. Such termination will require a majority vote of the Board of Supervisors at a duly noticed meeting of the District. In the event of termination, any contract entered into by the Association for the performance of its duties set forth herein will be honored by the District. If such termination occurs other than at the end of the Association's fiscal year, funds budgeted and collected by the Association expressly for maintenance services to be performed under this Agreement will continue to be used for this purpose. The parties hereto may agree to the direct payment by the Association to the vendor or service provider or to a transfer of the collected and allocated funds to the District. 6. The Association shall be solely responsible for the staffing, budgeting, financing, billing and collection of fees, assessments service charges, etc., necessary to perform the operation and maintenance responsibilities set fort in this agreement. The Association shall directly assess and collect from the membership of the Association for the operation and maintenance costs it is providing. The Association shall maintain separately the operation and maintenance records for the Systems form its other Association Records and have them available for inspection by the District upon request. Upon the termination of this Agreement, the Association shall within thirty (30) days following the termination date, deliver to the District all records and documents relating to and associated with the performance of the Association under this Agreement. 7. The Association shall procure at its expense and at all times maintain comprehensive liability insurance policies to cover operation and maintenance responsibilities set forth herein. Proof of such insurance will be provided to the District upon request. The parties hereto acknowledge and agree that the Association will be responsible for any claims, suits or actions arising out of or related to its maintenance and operational responsibilities provided for in this Agreement, provided that the Association is not responsible for any maintenance and operational responsibilities undertaken by the District, and any capital improvements made to the Systems that would qualify as major capital replacements as defined in Section 3, or the failure to make such major capital replacements. Moreover, the District remains responsible for any claims, suits or actions, arising out of or related to the original placement, construction or existence of such Systems or their ownership by the District. 8. This Agreement may only be amended by a written amendment executed by both parties, after authorization from their respective boards. Page 3 of 4 161 1 Al 9. This Agreement may not be assigned by the Association without the prior written specific consent of the District, which consent may be withheld in the District's sole and absolute discretion. 10. This Agreement is made and shall be governed by the laws of the State of Florida. Any litigation arising out of this Agreement shall be in the State court of appropriate jurisdiction in Collier County, Florida. 11. The Association recognizes, acknowledges, and agrees that the records and materials associated with the provisions of the service sunder this Agreement constitute public records under the laws of Florida and will be maintained in accordance with Chapter 119, Fla, Stat. 12. This Agreement shall become effective upon execution by both the District and the Association. The effective date will be the date on which the last signing party has signed. IN WITNESS WHEREOF, the parties hereto,have executed this document the day and year first above written. Heritage Greens Community Development District Ron Parrott, Chairman Date: Attest: By: Date: Calvin Teague, District Secretary Heritage Greens Community Association, Inc. By: Date: John Shelton, President Attested by: Date: Secretary Page 4 of 161 lA To: HGCDD Board of Supervisors From: Cal Teague, District Manager Subject: Considerations for the Heritage Greens CDD Board of Supervisors regarding At the last meeting you were presented with a proposed agreement for the Community Association to become responsible for all of the assets currently owned by the CDD and which you are legally responsible for. If this is a proposal the Board wishes to consider further I would suggest the District's Attorney review it in detail. I asked him for a quick review and he had some concerns such as this being an amended and restated agreement when there isn't an agreement in place now. Anyhow I didn't ask for a more detailed review as I wasn't certain if the Board was in support of this idea? If the Board wishes to consider it I would suggest you keep the following thoughts in mind: The CDD has the mandated responsibility for the maintenance of the community's infrastructure that was built with CDD funds. This agreement doesn't relieve you of that responsibility. If you enter into this agreement then you are having the HGCA become your vendor and maintain the system on your behalf. You are placing your trust and confidence in them to do this and meet the requirements of the permit; if not you will still be the entity that is in violation of any permit infractions. • Remember CDD's were initially created to not only fund but to maintain infrastructure. That is why you have the financing tools provide by the State to meet this obligation. • The maintenance of the CDD assets have been bounced around on two occasions and if a third it appears that a "yo -yo" effect is being created because this action is only good until a new Board desires to change it back. Any action with this agreement cannot bind any future Boards. • Is this in the best interest of the Community? The CDD has been very responsive and able to address issues as they arise such as the two sink hole problems recently encountered or sidewalk trip hazards. • The CDD has advantages not held by private property owner associations such as sovereign immunity, 100% protection of funds above and beyond FDIC, no sales tax and etc. If the Board wanted to give anything over to the HGCA I would suggest the security services along with the gates. This is more of a HOA function even though the CDD has the authority to do this. 161 lA Teague, Cal From: Teague, Cal Sent: Saturday, March 23, 2013 3:53 PM To: George Coombs Subject: RE: Heritage Greens CDD 3/18/2013 meeting Hi George, yes we should but I think we need to establish a few things first. 1. Is this a proposal supported by the Community Association BOD's? I understand that they didn't really know about it? 2. More importantly, what does the CDD want to do? Keep in mind that the CDD still owns and always will own the assets being considered to be turned over. The HGCA is proposing to become your maintenance vendor, this was tried in the past and the CDD was issued a citation for non - compliance of the permit for the preserves. 3. 1 think too many people forget the primary roles of the HOA and the CDD. CDD's were created to develop and maintain the infrastructure of a community. HOA's are for the people aspects of the community and I don't think the maintenance of the infrastructure should be treated like a "yo -yo ", is this going to be changed with the next Board? Remember no Board can commit a future Board to a decision they have made. 4. 1 can't stress this basic fact regarding the CDD enough; the CDD has responsibility for the assets they own regardless of who does the maintenance. George I don't know what the motivation is for this agreement, it really confuses me. I just don't see any rational reason for such a change? As I see it, it appears to center around two issues which are security and cleaning the sidewalks. I don't see a problem with transferring the security contract it doesn't affect the maintenance of your asset; the guardhouse and entrance. Besides it really is a people issue. Again I feel the maintenance and landscaping of the guardhouse is a physical asset and should be a CDD responsibility; it is part of the community's infrastructure. The roads, sidewalk drainage system and etc. should remain a CDD responsibility, again part of the infrastructure. The expense for cleaning of the sidewalk can be done at any time with permission from the CDD. When the BOS was discussing the cleaning, I believe it was Ellen who issued an opinion that doing it can create a liability for the organization doing the cleaning. I question why this would change with an agreement? Remember you're not transferring ownership just who is doing the work. Again ownership can't be transferred and so my question is how the opportunity for the HGCA to clean sidewalks change from the opportunity they currently have? I really think the BOS need to carefully review this arrangement and make certain it makes sense. The agreement really establishes a role for the HGCA to become a vendor to the CDD to perform the maintenance responsibilities that the CDD is legally obligated to do? George, I plan prepare a report and recommendation for the BOS to consider but if they decide to pursue this agreement in whatever form then yes we should have the Attorney review it. Hope this helps, if any additional questions let me know. Calvin Teague District Manager Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL. T: 239 -245- 7118 -Ext. 301 F: 239- 245 -7120 C: 239 - 223 -4437 Email: cteague @severntrentms.com 161 lql Teague, Cal From: Greg Urbancic <gurbancic @cyklawfirm.com> Sent: Sunday, April 14, 2013 2:10 PM To: Teague, Cal Subject: HG CDD Cal- I noticed the proposed HOA agreement in the CDD agenda packet. I read through it very quickly just to get an idea of what it was about. I can review and comment in more detail if desired by the Board. I would make one point though. If there is no agreement right now, then I am not sure referring to this as an amended and restated agreement would be correct. Also, I was not sure if you guys found anything else for the stripping contractor so I can send the warranty letter. Greg Urbancic Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building 4001 Tamiami Trail N., Suite 300 Naples, Florida 34103 Phone: 239 - 435 -3535 Direct Fax: 239 - 298 -7590 Alternate Fax: 239 - 435 -1218 ug rbancic acyklawfirm.com Both Greg Urbancic and Coleman. Yovanovich & Koester, P.A. intend that this message be used exclusively by the addresses(s). This message may contain information that is privileged, confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information is strictly prohibited. If you have received this communication in error, please permanently dispose of the original message and notify Greg Urbancic immediately at nurbancicda cvklawfirm.com or (239) 435 -3535. Thank you. I d 16I 1 Al co N O m w (O t1 ,;t to r g CO M r co N a 0 CD N ri r O r.+ 0 M M I O v- O N (V -'i M N tn t` M N LO M j M 0 N N co O e— M N N M (0 r 00 N .-- +O+ I r cMNOOr00 (D (O O r O O N r i i N r r (f) � O r r I Il. N M M (O co N (01 r- r r M O O r LO 00 O, r— 00 (n M N O r Lj O O co 000(nr rn n M to 0) LO 00 N MM(70 'T C) W _ O O O n w ` Q w C N �' W !oaf- N N Si 7 a.+ C P - LL virn Q 16I 1 Al ib l l A4 HERITAGE GREENS Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 - Proposed Budget: (Printed on 4/15/2013 11am) Prepared by: 16I 1 HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014 REVENUES Interest - Investments $ 461 $ 400 $ 192 $ 192 $ 384 $ 400 Special Assmnts- Tax Collector 217,904 217,904 206,430 11,474 217,904 226,905 Special Assmnts- Discounts (7,886) (8,716) (8,003) - (8,003) (9,076) Gate Bar Code /Remotes 800 - 360 - 360 - TOTAL REVENUES 211,279 209,588 198,979 11,666 210,645 218,229 EXPENDITURES Administrative 46,735 48,000 23,637 24,084 47,721 48,000 P/R -Board of Supervisors - 350 800 1,200 2,000 2,400 FICA Taxes - - 61 92 153 184 ProfServ- Engi nee ring 1,695 750 714 714 1,428 750 ProfServ-Legal Services 1,348 3,500 523 523 1,046 3,500 ProfSery -Mgmt Consulting Sery 34,850 35,895 17,948 17,948 35,896 35,895 ProfServ- Property Appraiser 2,747 3,269 3,269 - 3,269 3,269 ProfServ- Special Assessment 5,463 5,463 5,463 - 5,463 5,463 ProfSery -Web Site Development 119 650 119 119 238 650 Auditing Services 3,200 3,200 3,200 3,200 3,200 Communication - Telephone 5 50 - 10 10 50 Postage and Freight 637 500 408 408 816 850 Insurance - General Liability 6,023 7,ODO 7,615 - 7,615 8,757 Printing and Binding 841 1,500 455 455 910 1,500 Legal Advertising 2,522 1,200 182 2,225 2,407 2,500 Misc -Bank Charges 551 500 261 281 562 575 Misc- Assessmni Collection Cost 2,602 4,358 3,969 389 4,358 4,358 Misc- Contingency 42 - - - - - Office Supplies 61 300 6 6 12 75 Annual District Filing Fee 175 175 175 175 175 Total Administrative 62,881 68,310 45,188 24,370 69,558 74,151 Public Safety Contracts - Security Services 46,735 48,000 23,637 24,084 47,721 48,000 Contracts -HVAC - 350 - - - 350 Contracts - Sheriff 1,020 3,000 1,318 1,318 2,636 3,000 Communication - Telephone 1,178 1,500 615 614 1,229 1,500 Electricity - Entrance 1,901 2,200 955 955 1,910 2,200 Utility - Water & Sewer 622 900 336 305 641 900 Lease - Carts 1,500 1,500 750 750 1,500 1,500 R &M -Gate 1,173 4,352 158 158 316 4,352 Annual Operating Budget Fiscal Year 2014 Al HERITAGE GREENS Community Development District Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget 161 1 A I General Fund ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014 R &M- Gatehouse 999 1,500 203 203 406 1,500 Op Supplies - Transmitters - - 589 589 1,178 1,200 Op Supplies - Gatehouse 167 250 398 398 796 250 Cap Outlay - Equipment 788 6,726 - - - 6,726 Total Public Safety 56,083 70,278 28,959 29,374 58,333 71,478 Landscape 756 1,250 1,250 Contracts- Landscape 15,060 18,000 8,485 7,530 16,015 18,000 Contracts- Preserve Management 1,760 2,000 880 880 1,760 2,000 Electricity - Irrigation 2,023 2,000 1,081 1,081 2,162 2,200 R &M- Renewal and Replacement - 1,500 - - 218,229 1,500 R &M- Canals 2,590 2,600 - - - 2,600 R &M- Fountain 2,427 900 1,380 1,150 2,530 2,300 R &M- Grounds 3,960 8,500 45 45 90 8,500 R &M- Irrigation 972 2,500 - - - 2,500 R &M- Preserves - 500 - - - 500 Misc - Special Projects 6,465 4,000 5,419 5,419 10,838 4,000 Total Landscape 35,257 42,500 17,290 16,105 33,395 44,100 Road and Street Facilities Over (under) expenditures 43,246 91,387 (63,083) Electricity - Streetlighting 8,581 11,000 4,541 4,541 9,082 11,000 R &M- Drainage - 2,500 11,254 - 11,254 2,500 R &M -Roads & Alleyways 2,975 2,000 360 360 720 2,000 R &M- Sidewalks 1 ,500 1,750 - - - 1,750 Traffic Signage Rehabilitation 756 1,250 1,250 Reserve - Roadways - 10,000 - - 10,000 Total Road and Street Facilities 13,812 28,500 16,155 4,901 21,056 28,500 TOTAL EXPENDITURES 168,033 209,588 107,592 74,749 182,341 218,229 Excess (deficiency) of revenues Over (under) expenditures 43,246 91,387 (63,083) 28,304 Net change in fund balance 43,246 91,387 (63,083) 28,304 FUND BALANCE, BEGINNING 88,812 132,058 132,058 - 132,058 160,362 FUND BALANCE, ENDING $ 132,058 $ 132,058 $ 223,445 $ (63,083) $ 160,362 $ 160,362 Annual Operating Budget Fiscal Year 2014 HERITAGE GREENS Community Development District Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS 161 1 A I General Fund Amount Beginning Fund Balance - Fiscal Year 2014 $ 160,362 Net Change in Fund Balance - Fiscal Year 2014 - Reserves - Fiscal Year 2014 Additions 10,000 Total Funds Available (Estimated) - 9/30/2014 170,362 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital (1) 52,057 Reserves - Irrigation System 7,500 Reserves - Drainage 6,000 Reserves - Wall Painting 6,000 Reserves - Wall Replacement 12,786 Reserves - Fountain 5,500 Reserves - Signs 1,000 Reserves - Roads & Sidewalks 16,201 Reserves - Roads & Sidewalks -FY13 10,000 Reserves - Roads & Sidewalks -FY14 10,000 36,201 Subtotal 127,044 Total Allocation of Available Funds 127,044 Total Unassigned (undesignated) Cash $ 43,317 Notes (') The sum of these two figures represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2014 161 1 Al ,-br(sF C C �, HERITAGE GREENS Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 - Proposed Budget: (Printed on 4/1012013 8am) Prepared by: 161 1 Al HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION _ FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014 REVENUES Interest - Investments $ 461 $ 400 $ 192 $ 192 $ 384 $ 400 Special Assmnts- Tax Collector 217,904 217,904 206,430 11,474 217,904 217,905 Special Assmnts- Discounts (7,886) (8,716) (8,003) - (8,003) (8,716) Gate Bar Code /Remotes 800 - 360 - 360 1,200 TOTAL REVENUES 211,279 209,588 198,979 11,666 210,645 210,789 EXPENDITURES Administrative P/R -Board of Supervisors FICA Taxes ProfServ- Engineering ProfServ-Legal Services ProfServ-Mgmt Consulting Sery ProfServ- Property Appraiser ProfServ- Special Assessment ProfServ-Web Site Development Auditing Services Communication - Telephone Postage and Freight Insurance - General Liability Printing and Binding Legal Advertising Misc -Bank Charges Misc- Assessmnt Collection Cost Misc- Contingency Office Supplies Annual District Filing Fee Total Administrative PubOc Safety - 800 1,200 2,000 2,400 - 61 92 153 184 1,695 750 714 714 1,428 1,200 1,348 3,500 523 523 1,045 2,000 34,850 35,895 17,948 17,948 35,896 36,973 2,747 3,269 3,269 - 3,269 3,269 5,463 5,463 5,463 - 5,463 5,463 119 650 119 119 238 650 3,200 3,200 3,200 - 3,200 3,200 5 50 R &M -Gate 10 10 50 637 500 408 408 816 850 6,023 7,000 7,615 - 7,615 8,757 841 1,500 455 455 910 1,500 2,522 1,200 182 2,225 2,407 2,500 551 500 281 281 562 575 2,602 4,358 3,969 389 4,358 4,358 42 - - - 61 300 6 6 12 75 175 175 175 - 175 175 62,881 68,310 45,188 24,370 69,558 74,179 PubOc Safety Contracts - Security Services 46,735 48,000 23,637 24,084 47,721 48,000 Contracts -HVAC - 350 - - - 350 Contracts- Sheriff 1,020 3,000 1,318 1,318 2,636 3,000 Communication - Telephone 1,178 1,500 615 614 1,229 1,500 Electricity - Entrance 1,901 2,200 955 955 1,910 2,200 Utility - Water & Sewer 622 900 336 305 641 900 Lease - Carts 1,500 1,500 750 750 1,500 1,500 R &M -Gate 1,173 4,352 158 158 316 2,000 Annual Operating Budget Fiscal Year 2014 161 1 ki HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014 R &M- Gatehouse 999 1,500 203 203 406 1,500 Op Supplies - Transmitters - - 589 589 1,178 1,200 Op Supplies - Gatehouse 167 250 398 398 796 800 Cap Outlay - Equipment 788 6,726 360 - - 6,200 Total Public Safety 56,083 70,278 28,959 29,374 58,333 69,150 Landscape 756 1,250 1,260 Contracts - Landscape 15,060 18,000 8,485 7,530 16,015 18,000 Contracts - Preserve Management 1,760 2,000 880 880 1,760 2,000 Electricity - Irrigation 2,023 2,000 1,081 1,081 2,162 2,200 R &M- Renewal and Replacement - 1,500 - - - 1,000 R &M- Canals 2,590 2,600 - - - 2,600 R &M- Fountain 2,427 900 1,380 1,150 2,530 2,300 R &M- Grounds 3,960 8,500 45 45 90 4,000 R &M- Irrigation 972 2,500 - - 1,500 R &M- Preserves - 500 - - - 100 Misc - Special Projects 6,465 4,000 5,419 5,419 10,838 7,000 Total Landscape 35,257 42,500 17,290 16,105 33,395 40,700 Road and Street Facilities Over (under) expenditures 43,246 Electricity - Streetlighting 8,581 11,000 4,541 4,541 9,082 11,000 R &M- Drainage - 2,500 11,254; - 11,254 2,500 R &M -Roads & Alleyways 2,975 2,000 360 360 720 2,000 R &M- Sidewalks 1,500 1,750 - - - 3,000 Traffic Signage Rehabilitation 756 1,250 1,260 Reserve - Roadways - 10,000 - - 7,000 Total Road and Street Facilities 13,812 28,500 16,155 4,901 21,056 26,760 TOTAL EXPENDITURES 168,033 209,588 107,592 74,749 182,341 210,789 Excess (deficiency) of revenues Over (under) expenditures 43,246 91,387 (63,083) 28,304 Net change in fund balance 43,246 - 91,387 (63,083) 28,304 - FUND BALANCE, BEGINNING 88,812 132,058 132,058 - 132,058 160,362 FUND BALANCE, ENDING $ 132,058 $ 132,058 $ 223,445 $ (63,083) $ 160,362 $160,362 Annual Operating Budget Fiscal Year 2014 161 HERITAGE GREENS Community Development District General Fund Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Beginning Fund Balance - Fiscal Year 2014 Net Change in Fund Balance - Fiscal Year 2014 Amount $ 160,362 Reserves - Fiscal Year 2014 Additions #REF! Total Funds Available (Estimated) - 9/30/2014 #REF! ALLOCATION OF AVAILABLE FUNDS Nonspendable Fund Balance Prepaid Items Deposits Inventories Subtotal Restricted Fund Balance Debt Service - Series XXXX Subtotal Committed Fund Balance Capital Project - Series XXXX Subtotal Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 19,073 Operating Reserve - First Quarter Operating Capital VARIANCE #REF! Reserves - Roadways (FYI 1) 145,000 Reserves - Roadways (FY12) 23,375 Reserves - Bulkheads (FYI 1) 40,000 Reserves - Bulkheads (FY12) 38,245 Reserves - Bridges (FYI 1) 9,477 Reserves - Bridges (FY12) 23,703 Reserves - Lakes (FYI 1) 14,627 Reserves - Lakes (FY12) 36,833 Reserves - Roadways (FY13 Projected) 25,223 Reserves - Bulkheads (FY13 Projected) 47,000 Reserves - Bridges (FY13 Projected) 25,000 Reserves - Lakes (FY13 Projected) 19,000 Reserves - Roadways (FYI 4 Proposed) #REF! Reserves - Bulkheads (FY14 Proposed) #REF! Annual Operating Budget Fiscal Year 2014 1 Al 161 1 Al HERITAGE GREENS Community Development District General Fund Reserves - Bridges (FY14 Proposed) Reserves - Lakes (FYI 4 Proposed) #REF! #REF! Subtotal #REF! Total Allocation of Available Funds #REF! Total Unassigned (undesignated) Cash Notes ( *) The sum of these two figures represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2014 161 1 A I HERITAGE GREENS Community Development District Debt Service Funds Exhibit "B" Allocation of Fund Balances Debt Service Debt Service Debt Service Debt Service Series ? Series ? Series ? Series ? AVAILABLE FUNDS Beginning Fund Balance - Fiscal Year 2014 $ $ $ - $ Net Change in Fund Balance - Fiscal Year 2014 Reserves - Fiscal Year 2014 Additions Total Funds Available Estimated - 9130/2014 - ALLOCATION OF AVAILABLE FUNDS Restricted Fund Balance Interest Payment - November 2011 - Principal Payment - May 2012 Interest Payment - November 2012 Reserve Account(s) - US Bank - Place Reserve balances here. Place Reserve balances here. Place Reserve balances here. Assigned Fund Balance Place balances here. Total Allocation of Available Funds - - - Total Unassigned Cash $ - $ - $ - $ Notes Annual Operating Budget Fiscal Year 2014 16I 1 Al HERITAGE GREENS Community Development District All Funds Calculation Worksheet Fiscal Year 2014 (Proposed) Debt Service Debt Service Debt Service General Series 7 Series ? Series ? Revenue Special Assessments 106,696 Special Assessments - Developer (For Karen's use only) - Special Assessments - Discounts (4,348) Other Revenue Total Revenue 104,348 Expenditures Expenditures - w/o Tax collector & Property Appraiser Costs 100,000 Tax Collector - Collection Costs 2,174 Property Appraiser - Admin Costs 2,174 increase /(Decrease) - Totsl Expenditures 104,348 - Collection % 2.0% 0.0 % 0.0% 0.0% Property Appraiser % 2,0% 0.0% 0.0% 0.0% Fixed Collection Costs - - Fixed Property Appraiser Costs Excess Revenue Over (Under) Expenditures Other Financing Sources (Uses) Use of Fund Balance Operating Transfers- In (Out) Reserves - FY 2014 Budget Other NET CHANGE IN FUND BALANCE Fund Balance, October 1 Fund Balance, Ending Anrival Operating Budget Fiscal Year 2014 MINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, April 15, 2013 at 6:00 p.m. at the .Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: Ron Parrott George Coombs Marsha Coghlan James A. Marshall Henry Michaelson Also present were: Calvin Teague Several Residents Chairman Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary District Manager The following is a summary of the minutes and actions taken at the April 13, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda There were no changes made to the agenda. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the agenda was approved. THIRD ORDER OF BUSINESS Audience Comments There not being any, the next item followed. FOURTH ORDER OF BUSINESS Approval of the Minutes of the March 18, 2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the March 18, 2013 meeting and requested any corrections, additions or deletions. Mr. Parrott noted his name was misspelled on page four. April 15, 2013 161 1 7A1 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the minutes of the March 18, 2013 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Consideration of Agreement with HGCA for Maintenance of Certain CDD Assets Mr. Teague provided the Board with a memorandum outlining considerations for the proposed agreement from the HGCA to maintain certain CDD assets. Ms. Coghlan MOVED to reject the proposed agreement from the HGCA to maintain certain CDD assets and Mr. Coombs seconded it. The Board reviewed and discussed the proposed agreement. On VOICE vote with Ms. Coghlan, Mr. Coombs and Mr. Marshall voting aye and Mr. Michaelson and Mr. Parrott voting nay the motion to reject the proposed agreement from the HGCA passed. B. Gate and Security Considerations There was Board discussion regarding the proposal distributed at the March 18, 2013 meeting for an unmanned gate entrance. • There was Board consensus to obtain community input prior to implementing the proposed changes. • Mr. Marshall distributed a statistical survey he conducted of the ntunber of people passing through the gate at different times within a week. • Mr. Coombs will draft a summary of the proposed changes for the Board to review prior to distributing it to residents. The proposed changes are as follows: ➢ Ummnned gate. ➢ Providing long distance phone numbers in the tele -entry system. ➢ Existing barrier gates will remain permanently open. ➢ Different lift arms at entrance and exit. ➢ Outside security patrol for overnight parking on streets from 3:00 a.m. to 5:00 a.m. ➢ Install bollards for a one -lane exit. 2 April 15, 2013 161 1 Heritage Greens C.D.D. C. Towing Contract Options Several towing companies were contacted. One company verbally quoted $125 per tow. Mr. Teague is in the process of obtaining written quotes. SIXTH ORDER OF BUSINESS New Business A. Traffic Safety and Procedures — Supervisor Coghlan Ms. Coghlan discussed traffic safety concerns near the community entrance by the school crosswalk. She suggested prohibiting parking on one side or moving the "no parking" signs farther out. Several options were discussed by the Board. • Mr. Teague will look into Collier County designating the area a school crossing zone and providing crossing guards. • Mr. Teague will obtain pricing on hiring a crossing guard. • The Sheriff will be asked to park the car on site during this time. SEVENTH ORDER OF BUSINESS Supervisor Committee Reports A. Landscaping and Beautification Ms. Coghlan reported PJM will be trimming April 19 and April 20, 2013 and mulching the following weekend. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow -Up Items Mr. Teague reported the following: • BZ Consulting, LLC is conducting the stormwater maintenance study. • Mr. Parrott provided information for Mr. Teague to draft a letter requesting restitution for gate lift arm damages. • District counsel is having difficulty resolving the issue with the striping company. B. Distribution of the Proposed Budget for Fiscal Year 2014 Mr. Teague distributed a preliminary budget for Fiscal Year 2014. There was Board discussion regarding raising funds for future road resurfacing. The meeting will be continued to April 23, 2013 to discuss the budget. C. Drainage and Preserves There being no report, the next item followed. D. Approval of Financial Statements Mr. Teague reviewed the financials. 3 A I April 15, 2013 161 1 X11 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financials were approved. NINTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments The following was discussed: • Mr. Marshall updated the Board on a gate repair and commented on the good performance of the lift arms. • Mr. Marshall addressed tree roots damaging driveways and questioned if the District is responsible for repairing the damages. • Ms. Coghlan suggested power washing the wall. This will be reconsidered after the rainy season in the fall. TWELFTH ORDER OF BUSINESS Audience Comments There not being any, the next item followed. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the meeting was continued to April 23, 2013 at 2:00 p.m. at the Heritage Greens Community Center. Calvin Teague Secretary 4 Ronald Parrott Chairman Al MINUTES OF MEETING By Lyn 12, Pf6 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The recessed meeting of April 15, 2013 of the Board of Supervisors of the Heritage Greens Community Development District was reconvened on Tuesday, April 23, 2013 at 2:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: George Coombs Marsha Coghlan James A. Marshall Henry Michaelson Also present were: Calvin Teague Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary District Manager The following is a summary of the minutes and actions taken at the April 23, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. EIGHTH ORDER OF BUSINESS Manager's Report (Continued from April 15, 2013) B. Distribution of the Proposed Budget for Fiscal Year 2014 The Board reviewed the proposed budget and the following was discussed: • Mr. Teague stated milling and resurfacing of roads costs approximately $193,600 per mile. The Board requested Mr. Teague provide them with the previously conducted roadway analysis prior to the next meeting. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor all excess revenue from Fiscal Year 2013 will be designated to the Road and Sidewalk Reserve. • The budget may decrease once a decision is made regarding security. The Board agreed to send a letter to all residents explaining the proposed changes with a comment section which can be returned to the Board for consideration. April 23, 2013 THIRTEENTH ORDER Or BUSINESS There being no further business, Adjournment 161 1 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the meeting was adjourned. Z Calvin Teague Secretary Ggorge Coombs Vl CAChairman :"A I 16 Naples Heritage Community Development District Board of Supervisors Peter J. Lombardi, Chairman Peter V. Ramundo, Vice Chairman Kenneth R. Gaynor, Assistant Secretary Gerald G. James, Assistant Secretary Richard J. Leonhard, Assistant Secretary Calvin Teague, District Manager Gregory L. Urbancic, District Counsel William McAnly, District Engineer Regular Meeting Agenda April 9, 2013 — 8:00 a.m. 1. Roll Call 2. Approval of the Minutes of the March 5, 2013 Meeting 3. Old Business A. Update on Lake Bank Enhancement 4. New Business 5. Manager's Report A. Acceptance of Fiscal Year 2012 Audit B. Approval of Financial Statements C. Questions and Comments on the Proposed Fiscal Year 2014 Budget D. Field Manager's Report 6. Attorney's Report 7. Supervisors' Requests 8. Audience Comments 9. Adjournment NOTES: The next meeting is scheduled for Tuesday, May 7, 2013, at 9:00 a.m. District Office: Meeting Location: 210 N. University Drive, Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs, FL 33071 8150 Heritage Club Way 954 - 753 -5841 Naples, FL 0 161 1 A2 Lake Erosion Task Force Committee Report To the Naples Heritage Golf & Country Club Master Association Board of Trustees March 7, 2013 The committee met on to review bids to do this year's corrective work on S10019#6100 and Ar es and to discuss a plan for addressing the lake banks at KOMMYff, GI and e. In attendance: Bill Drawz Ken Gaynor Richard Rogan Chad Montgomery Not in attendance: Jim Eastman Tom Thomas Patrick Dorbad Chad has gotten quotes from two contractors to do the grading work. They are GCID and Southwest Development Services. In Chad's view, they are of equal capability and their bids are close enough so that he is confident that either one will do the work at the lower bid. Chad is leaning in the direction of QQtfiWbased on the quality of their work last year on the "he WN"Ings W. The plantings will be done bY,Qub� F.e, the vendor that has don is 4 and t'2 ? Tentative timing for the project is dune If the initial cost estimate proves to be accurate, there should be some money left over, versus the budgeted amount of , to go back to Px.essftt and S 01ft" 0 05s and do some "tca -uW? The previous committee report indicated that this work be put off until the entire project is complete. If, however, there is a reasonable sum available in the budget for this year's project, the committee will recommend taking appropriate corrective action this year. This summer, a plan, to include estimated costs, will be developed to address the erosion issues along lake beds at Ki#kOWY, 016hAtt S ' e s' r fe. Once the plan is completed we will correspond with the presidents of e4hese4 eow s associations letting them know what to °expect as far as tiMittq andyV . The goal is to provide this information no later than November so that the cost can be included in their next year's budget. The committee will be making a drive -by survey of the lakes banks on March 28,- 2A,1.3 at;; 00 p' m. Ken Gaynor is drafting up a brief article to be included in the NHGCC Newsletter and on the web site explaining the Lake Bank Erosion Project to the membership. 161 1 As a Community Development District we are responsible for the maintenance and preservation of our lakes and their banks. Over the past 15 years since Naples Heritage became a community, there have been varying degrees of lake bank erosion. In 2011 a committee was formed to address this issue. Well over 10 years ago the golf course side of the lakes were planted with a variety of species of littoral plants. This was done by the developer and has been successful in limiting damage to the lake banks. The committee was formed to determine what needed to be done on the residential side of the lakes. After surveying and measuring all of our lakes priorities were set based on the most to the least severe problems. The lake bank across from the 10th fairway was determined to be the most damaged. The Heritage Links Association first addressed one of the causes of the problem by adding drains that led all the way into the water. A test, sponsored by CDD funds, was conducted over the summer of 2011. The lake banks were repaired and graded and planted with a variety of natural plants that could withstand the fluctuating water levels that we incur over the summer. The primary purpose of these plantings is to stabilize the banks so that that we no longer incur the problems of the past. Another consideration is the need to continue to attract the various nesting birds that add to the beauty of Naples Heritage. Based on the success of the test we expanded the project to include Prestwick and Southern Links last summer. This summer we will be grading and planting at Stoneybrook and Arbor Lakes with the Villas and Single Family lakes to follow. A2 161 lk -A2 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA TABLE OF CONTENTS 161 1 "A2 —Page fNDEPENDENTAUDITOR'S REPORT 1 MANAGEMENT'S DISCUSSION AND ANALYSIS 2 -6 BASIC FINANCIAL STATEMENTS Government -Wide Financial Statements: Statement of Net Assets 6 Statement of Activities 7 Fund Financial Statements: Balance Sheet – Governmental Fund 8 Reconciliation of the Balance Sheet – Governmental Fund to the Statement of Net Assets 9 Statement of Revenues, Expenditures and Changes in Fund Balance – Governmental Fund 10 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of Governmental Fund to the Statement of Activities 11 Notes to the Financial Statements 12 -16 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – General Fund 17 Notes to Required Supplementary Information 18 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 19 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 20-22 Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITOR'S REPORT To the Board of Supervisors Naples Heritage Community Development District Collier County, Florida 16I'1 A2 2700 North Military Trail • Suite 350 Boca Haton, Florida 33431 (501) 994 -9299 • (800) 299 -4728 Fax(561)994-5823 www.graucpa.com We have audited the accompanying financial statements of the governmental activities and the majorfund of Naples Heritage Community Development District, Collier County, Florida (the "District ") as of and for the fiscal year ended September 30, 2012, which collectively comprise the District's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the District's management. Our responsibility is to express opinions on these financial statements based on our audit_ We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance aboutwhether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. Ali audit also includes assessing the accounting principles used and the significant estimates made by management, .as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above presentfairly, in all material respects, the respective financial position of the governmental activities and the major fund of the District as of September 30, 2012, and the respective changes in financial position thereof for the fiscal year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with GovernmentAuditing Standards, we have also issued our report dated March 4, 2013, on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, agreements, and other matters. The purpose of that report is todescribe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and important for assessing the results of our audit. Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information be presented to supplement the basiciinancial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supple rnentary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the Information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. j arch 4, 2013 1 1' A2 MANAGEMENT'S DISCUSSION AND ANALYSIS Our discussion and analysis of the Naples Heritage Community Development District, Collier County, Florida ( "District") provides an overview of the District's financial activities for the fiscal year ended September 30, 2012. Please read it in conjunction with the District's Independent Auditor's Report, basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The assets of the District exceeded its liabilities at the close of the most recent fiscal year resulting in a net asset balance of $8,201,072. The change in the District's total net assets in comparison with the prior fiscal yearwas $(154,231), a decrease. The key components of the District's net assets and change in net assets are reflected in the table in the government-wide financial analysis section. At September 30, 2012, the District's governmental fund reported a total ending fund balance of $45,022, an increase $8,081 in comparison with the priorfiscal year. A portion of the fund balance is assigned forsubsequent year's expenditures and the remainder is unassigned which is available for spending at the District's discretion. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis is intended to serve as the introduction to the District's basic financial statements. The District's basic financial statements are comprised of three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -Wide Financial Statements The govemment -wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private - sector business. The statement of net assets presents information on all the Districts assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's netassets changed during the most recent fiscal year. All changes In net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government -wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business -type activities. The governmental activities of the District include the general government (management) and maintenance and operations fun ctio ns. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. The District has one fund category: governmental funds. 161 1 A2 OVERVIEW OF FINANCIAL STATEMENTS (Continued) Fund Financial Statements (Continued) Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such Information may be useful in evaluating a District's near -term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the District's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balance providea reconciliation to facilitatethis comparison between governmental funds and governmental activities. The District maintains one individual governmental fund for external reporting. Information is presented separately in the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances for the general fund. The general fund is considered to be a major fund. The District adopts an annual appropriated budgetfor its general fund. A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data included in the government -wide and fund financial statements. GOVERNMENT -WIDE FINANCIAL ANALYSIS As noted earlier, net assets may serve over time as a useful indicator of an entity's financial position. In the case of the District, assets exceeded liabilities at the close of the most recent fiscal year. Key components of the District's net assets are reflected in the following table: NETA8$ETS SEPTEMBER 30, Assets, excluding capital assets Capital assets Total assets Liabilities, excluding long -term liabilities Total liabilities Net Assets Invested in capital assets Unrestricted Total net assets 2012 2011 $ 45,022 $ 37,108 8,156,050 8,318,362 8,201,072 8,355,470 167 167 8,156,050 8,318,362 45,022 36,941 $ 8,201,072 $ 8,355,303 161'1 A 2 GOVERNMENT -WIDE FINANCIAL ANALYSIS (Continued A portion of the District's net assets reflects its investment in capital assets (e.g. land, land improvements and infrastructure). These assets are used to provide services to residents; consequently, these assets are not available for future spending. The remaining balance of unrestricted net assets may be used to meet the District's other obligations. The change in the District's net assets during the most recent fiscal year was a decrease. The majority of the decrease represents the extent to which the cost of operations and depreciation expense exceeded ongoing program revenues. Key elements of the change in net assets are reflected in the following table: CHANGES IN NET ASSETS FOR THE FISCAL YEAR END SEPTEMBER 30, As noted above and in the statement of activities, the cost of all governmental activities during the fiscal year ended September 30, 2012 was $202,949, of which $162,312 represents depreciation expense. Thecosts of the District's activities were primarily funded by program revenues. Program revenues were comprised primarily of assessments for both the 2012 and 2011 fiscal years. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes, The budget Is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, Is in the aggregate, Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures for the current fiscal year were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. CAPITAL ASSETS. At September30, 2012, the District had $10,414,991 invested in land improvements, roadways, security, and other related improvements. In the government -wide statements depreciation of $2,258,941 has been taken, which resulted Ina net book value of $8,156,050. More detailed Information about the District's capital assets is presented in the notes of the financial statements. 2012 2011 Revenues: Program revenues $ 48,532 $ 48,546 General revenues 186 777 Total revenues 48,716 49,323 Expenses: General government 40,637 35,629 Maintenance and operations 162,312 176,168 Total expenses 202,848 211,797 Change in net assets (154,231) (162,474) Net assets beginning 8,355,303 8,517,777 Nat assets ending $ 8,201,072 $ 8,355,303 As noted above and in the statement of activities, the cost of all governmental activities during the fiscal year ended September 30, 2012 was $202,949, of which $162,312 represents depreciation expense. Thecosts of the District's activities were primarily funded by program revenues. Program revenues were comprised primarily of assessments for both the 2012 and 2011 fiscal years. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes, The budget Is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, Is in the aggregate, Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures for the current fiscal year were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. CAPITAL ASSETS. At September30, 2012, the District had $10,414,991 invested in land improvements, roadways, security, and other related improvements. In the government -wide statements depreciation of $2,258,941 has been taken, which resulted Ina net book value of $8,156,050. More detailed Information about the District's capital assets is presented in the notes of the financial statements. 161 7 A 2 ECONOMIC FACTORS AND NEXT YEARS BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year, In addition, it is anticipated that the general operations of the District will remain fairly constant. CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, landowners, customers, investors and creditors with a general overview of the District's finances and to demonstrate the Districts accountability for the financial resources it manages and the stewardship of the facilities it maintains. if you have questions about this report or need additional financial information, contact Naples Heritage Community Development District's Finance Department at 210 N. University Drive, Suite 702, Coral Springs, Florida, 33071. W NET ASSETS Invested in capital assets 8,156,050 Unrestricted 45,022 Total net assets $ 8,201,072 See notes to the financial statements 2 I -az 161 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF NET ASSETS SEPTEMBER 30, 2012 Governmental Activities ASSETS Cash $ 44,653 Due from other governments 369 Capital assets, Nondepreciable 6,122,404 Depreciable, net 2,033,646 Total assets 8,201,072 LIABILITIES Accounts payable - Total liabilities - NET ASSETS Invested in capital assets 8,156,050 Unrestricted 45,022 Total net assets $ 8,201,072 See notes to the financial statements 2 I -az 2 � m k � z G u � m \ /2§ jLL CL \$LL k §qo& »uzJ)o.F §W §W Qj UJ \L) 2 U3 LU § § \ o z a ?2\ » r % Q m \ ) 2 E e $ W § 2 z o « Q § § y \ k Efa$ § o @ 0 k / u T // _ » u cq B c $ 2 CQ /"$ - \ \ m e ,f 2 \ E & Q c \ c \ \ $ \ \ / U \ ® a c m ® 3 \ \ J o I £ E /� /� �k \ LO — S\\ < _ | -1 m \ @ E > m E \ » t f 2 > ®3 c etas $ $ 7 } / \ \ \ \ / z z 16 l'l—k2 \ E \ \ \ 2 { \ \ w NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA BALANCE SHEET GOVERNMENTAL FUND SEPTEMBER 30, 2012 ASSETS Cash Due from other governments Total assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Total liabilities Fund balance: Assigned to: Subsequent year's expenditures Unassigned Total fund balance Total liabilities and fund balance Major Fund Total Governmental General Fund $ 44,653 $ 44,653 369 369 $ 45,022 $ 45,022 12,142 12,142 32,880 32,880 45,022 45,022 $ 45,022 $ 45,022 See notes to the financial statements 161 L•, 1 All NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA RECONCILIATION OF THE BALANCE SHEET - GOVERNMENTAL FUND TO THE STATEMENT OF NET ASSETS SEPTEMBER 3Q, 2012 Amounts reported for governmental activities in the statement of net assets are different because. Fund balance - governmental funds Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net assets includes those capital assets, net of any accumulated depreciation, in the net assets of the government as a whole. Cost of capital assets Accumulated depreciation Net assets of governmental activities See notes to the financial statements 16I 1' A2 45,022 10,414,991 2,258,941 8,156,050 $ 8,2.01,072 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GOVERNMENTALrUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 REVENUES Assessments Interest Total revenues EXPENDITURES Current: General government Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balance - beginning Fund balance - ending Major Fund Total Governmental General Fund $ 48,532 $ 48,532 186 186 48,718 48,718 40,637 40,637 40,637 40,637 8,081 8,081 36,941 36,941 $ 45,022 $ 45,022 ib l 1 -A2 See notes to the financial statements 10 _ 16.1 f - - -A 2 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUND TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances - total governmental funds Depreciation on capital assets is not recognized in the governmental fund statements but is reported as an expense in the statement of activities. Change in net assets of governmental activities See notes to the financial statements $ 8,081 (162,312) $ (154,231) 11 16I 1 A2 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO FINANCIAL. STATEMENTS NOTE 1 — NATURE OF ORGANIZATION AND REPORTING ENTITY Naples Heritage Community Development District ( "District ") was created on September 24, 1996 by Ordinance 96 -57 of Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980, otherwise known as Chapter 190, Florida Statutes. The Act provides among other things, the power to manage basic services forcommunity development, powerto borrow money and issue bonds, and to levy and assess non -ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ( "Board"), which is composed of five members. The Supervisors are elected by the owners of the property within the District. The Board of Supervisors of the District exercise all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing Improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board ( "GASB ") Statement 14, and Statement 39, an amendment of GASB Statement 14. Under the provisions of those standards, the financial reporting entity consists of the primary government, organizations forwhich the District Board of Supervisors is considered to be financially accountable, and other organizations forwhich the nature and significance of their relationship with the District are such that, if excluded, the financial statements of the District would be considered incomplete or misleading. There are no entities considered to be component units of the District; therefore, the financial statements include only the operations of the District. NOTE 2— SUMMARY. OF SIGNIFICANT ACCOUNTING POLICIES Government -Wide and Fund Financial Statements The basic financial statements include both government -wide and fund financial statements. The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the non - fiduciary activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment; (operating -type special assessments for maintenance are treated as charges for services.) and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not included among program revenues are reported instead as general revenues. 12 1611-A2 NOTE 2-- SUMMARY OF SIGNIFICANT ACCOUNTING POLICES (Continued) Measurement Focus Basis of Accounting and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. Assessments Assessments are non -ad valorem assessments on benefited lands within the District. Assessments are levied to pay for the operations and maintenance of the District. The fiscal year for which annual assessments are levied begins on October 1 with discounts available for payments through February 28 and become delinquent on April 1. The District's annual assessments for operations are billed and collected by the County Tax Collector. The amounts remitted to the District are net of applicable discounts or fees and include Interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the government. The District reports the following major governmental fund: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first for qualifying expenditures, then unrestricted resources as they are needed. Assets. Liabilities and Net Assets or Equi Restricted Assets These assets represent cash and investments set aside pursuant to external restrictions. Deposits and Investments The District's cash is considered to be cash on hand and demand deposits_ The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17) Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any Intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury. 13 161 1` A 2 NOTE 2— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Not _Assets _or Equity (Continued) Deposits and Investments (Continued) Securities listed in paragraphs c and d shall be invested to provide sufficient liquidityto pay obligations as they come due. The District records all interest revenue related to investment activities in the general fund and reports investments at fair value. Inventories and Prepaid Items Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Capital Assets Capital assets, which include property, plant and equipment, and infrastructure assets (e.g., roads, sidewalks and similar items) are reported in the government activities columns in the government -wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful life In excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized, Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant and equipment of the District are depreciated using the straight -line method over the following estimated useful lives: Assets . Years Roadways 30 Security and other 20 In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported In the governmental fund financial statements. Deferred Revenue Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition In connection with resources that have been received, but not yet earned. Fund EguitylNet Assets In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. Committed fund balance — Amounts that can be used only forthespeciffc purposes determined by a formal action (resolution) of the Board of Supervisors. Commitments may he changed or lifted only by the Board of Supervisors taking the same formal action (resolution) that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category, 14 161 1 p2 NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets Liabilities and Net Assets or Equity (Continued} Fund Equity /Net Assets (Continued] Assigned fund balance -- Includes spendable fund balance amounts that are intended to be used for specific purposes that are neither considered restricted nor committed. The Board can assign fund balance as It does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year's appropriated budget. Assignments are generally temporary and normally the same formal action need not betaken to remove the assignment. The District first uses committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are Incurred for purposes for which amounts In any of the unrestricted fund balance classifications could be used. Net assets in the government -wide financial statements are categorized as invested in capital assets, net of related debt, restricted or unrestricted. Invested in capital assets, net of related debt represents net assets related to infrastructure and property, plant and equipment, net of any related debt. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3 — BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistentwith generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year end. The District follows these procedures In establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. 0 Unused appropriation for annually budgeted funds lapse at the end of the year. 15 161 Y 1i2 NOTE 4 — DEPOSITS The District's cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to depositwith the Treasurer or another banking institution eligible collateral equal to various percentages of the average dally balance for each month of all public deposits In excess of any applicable deposit insurance held. The percentage of eligible collateral (generally, U.S. Governmental and agency securities, state or local governmentdebt, or corporate bonds) to public deposits is dependent upon the depository's financial history and Its compliance with Chapter 280, In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. NOTE 5 — CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30, 2012 was as follows: ,Governmental a&ftles Capital assets, not being depreciated Land and land improvements Total capital assets, not being depreciated Capital assets, being depreciated Security and other Roadway Total capital assets, being depreciated Less accumulated depreciation for Security and other Roadway Total accumulated depreciation Total capital assets, being depreciated, net Govemmental activities capital assets, net Beginning Ending Balance Additions Reductions Balance $ 6,122,404 $ $ - $ 6,122,404 6,122,404 - 6,122,404 1,153,556 - 1,153,556 3,139,031 - - 3,139,031 4,292,587 - 4,292,587 760,615 57,678 818,293 1,336,014 104,634 1,440,648 2,096,629 162,3`12 2,268,941 2,195,958 (162,312) 2,033,646 $ 8,318,362 $ (162,312) $ $ 8,156,050 Depreciation expense was charged to the maintenance and operations function. NOTE 6 - MANAGEMENT COMPANY The District has contracted with a management company to perform services which include financial and accounting advisory services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting, financial reporting, and other administrative costs. NOTE 7 - RISK MANAGEMENT The District Is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks; coverage may not extend to all situations. Settled claims from these risks have not exceeded commercial insurance coverage over the past three years. 16 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL — GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 REVENUES Assessments Interest Total revenues EXPENDITURES Current: General government Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balance - beginning Fund balance - ending 161 A2 Variance with final Budget - Budgeted Amounts Actual Positive Original and Final Amounts (Negative} $ 48,324 $ 48,532 $ 208 242 186 (56) 48,566 48,718 152 48,566 40,637 7,929 48,566 40,637 7,929 $ - 8,081 $ 8,081 36,941 $ 45,022 See notes to required supplementary information 17 16:1 1' -A2 MAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budgetfor the general fund. The District's budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America (generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2012. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures for the current fiscal year were lower than budgeted amounts due primarily to anticipated costs which were not Incurred In the current fiscal year. 18 ioGrau & Associates CERTIFIED PUBLIC ACCOUNTAN'rs 161 1' A2 2700 North DAllttary Trail • Suite 350 Boca Baton, Florida 33431 (561) 994 -9299 (800) 299.4128 Fax (581) 904 -5829 w�vw.graucpa_com REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT ALIDITIiVG STANDARDS To tha Board of Supervisors Naples Heritage Community Development District Collier County, Florida We have audited the financial statements of the governmental activities and the major fund of Naples Heritage Community Development District, Collier County, Florida ( ' .District') as of and for the fiscal year ended September 30, 2012, which collectively comprise the Districl's basic financial statements and have issued our report thereon dated March 4, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United $bates of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting Management of the District is responsible for establishing and maintaining effective internal control over financial reporting, in planning and performing our audit, we considered the District's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing ouropinons on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the District's internal control over financial reporting, A defirlency in infernal control exists when the design or operation of a control does not allow managementor employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A matorlal wonkness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of intemal control overfinancial reporting was forthe limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies., or material weaknesses. We did not identify any deficiencies in internal control overfinancial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, and contracts, and agreements, noncompliance with which could have a direct and material effect on the detennination of financial statement amounts, However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, wedo not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards, This report Is intended for the Information of the management, Board of Supervisors of Naples Heritage Community Development District, Collier County; Florida and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone otherthan these specified parties. March 4, 2013 19 q Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS -161 1' 2700 North Military Trail • Suite 350 Boua Raton, Florida 33431 (561) 994 -9299 ► (800) 299 -4728 Fax (561) 994 -5823 www.graucpa.com MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Naples Heritage Community Development District Collier County, Florida We have audited the accompanying basiefinanciai statements of Naples Heritage Community Development District ( "District ") as of and for the fiscal year ended September 30, 2012, and have issued our report thereon dated March 4, 2013. We conducted our audit in accordance with auditing America and Government Auditing Standards, issue( Chapter 10.550, Mules of the Florida Auditor General. audit to obtain reasonable assurance about whc misstatement. standards generally accepted in the United States of by the Comptroller General of the United States; and Those standards require thatwe plan and perform the ,her the financial statements are free of material In addition, we have issued our Report on internal Control over Financial Reporting and Compliance and Other Matters based on an audit of the financial statements performed in accordance with Government Auditing Standards dated March 4, 2013. Disclosures in that report should be considered in conjunction with this management letter. The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General for the State of Florida. Accordingly, in connection with ouraudit ofthefinancial statements of the District, as described in the first paragraph, we report the following: I. Current year findings and recommendations. i1. Status of prior year findings and recommendations. Ill. Compliance with the. Provisions of the Auditor General of the State of Florida. Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution is not limited. This letter is intended for the information and use of the management, Board of Supervisors of Naples Heritage Community Development District, Collier County, Florida and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Naples Heritage Community Development District, Collier County, Florida and the personnel associated with it, for the opportunity to be of service to them in this endeavoras well as future engagements, and the courtesies extended to us. March 4, 2013 20 161 1' A2 REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None 11. PRIOR YEAR FINDINGS None Ill. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor's report on compliance and internal controls, the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no significant findings and recommendations made In the preceding annual financial audit report for the fiscal year ended September 30, 2011. 2. A statement as to whether or not the local governmental entity complied with Section 218.415, Florida Statutes, regarding the investment of public funds. The District complied with Section 218.415, Florida Statutes, regarding the investment of public funds. 3. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30, 2012. 4. Violations of provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but more than Inconsequential. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported, for the fiscal year ended September 30, 2012. 6. For matters that have an inconsequential effect on the financial statements, considering both quantitative and qualitative factors, the following may be reported based on professional judgment: a. Violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse. b. Deficiencies in internal control that are not significant deficiencies. There were no such matters discovered by, or that came to the attention of, the auditor, that, in our judgment, are required to be reported, for the fiscal year ended September 30, 2012. 6. The name or official title and legal authority of the District are disclosed In the notes to the financial statements. 7. The financial report filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes agrees with the September 30, 2012 financial audit report. 21 161 1 -A2 REPORT TO MANAGEMENT (Continued) 8. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes_ 9. We applied financial condition assessment procedures pursuant to Rule 10.556(7) and no deteriorating financial conditions were noted. It Is managements responsibility to monitor financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 22 161 1', A 2 Naples Heritage Community Development District Financial Report February28, 2093 Prepared by Naples Heritage Community Development District Table of Contents 161 P FINANCIAL STATEMENTS Balance Sheet - General Fund ........................... ............................... Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund ........................... ............................... Page 2 - 3 SUPPORTING SCHEDULES Cash and Investment Report ................................... I...................... Page 4 Non -Ad Valorem Special Assessments ........................... ............................... Page 5 Check Register ........................... ............................... Page 6 161 P -A2 Naples Heritage Community Development District Financial Statements (Unaudited) February28, 2013 v C m O M a+ � d N d N v I. N �v =7 so '' m LL U N C W < O ui _ N 0 _ N C W J E CL Q z J M N lD N N I(M1 h O) (^D_ �-- In tn0 N r h r In 0�0 n N IM r z F- 61) 1 III - I 1 1141 1,14 co 161 1 �2 a .V. O N N (�7 Q7 O r O Q x z F a U m N W O C = � N W Z LL � N W V m Y N m W m H W m Z" d m V Q F= c S Q m a J y O J m CL N o J J co Lij In m c� C p ¢ O Q O O Q F- J F- LL F. F- 161 1 �2 a .V. O N N (�7 Q7 O r O Q x b C Li d ,a V U Q C E CL F.. N W > W 2 ❑ W -J E E Z U z D 0 161'1 A2 M w V' w v w w V Cn N N rN„ v i 1 i m OVi i i co 1 r i V O 1 i I r � Q n N M N O V ' ' M m ' M n m O M w V In m w W142 O N O N V N 0 0 0 0 e, g 0 at 0 e� e a a v o 0 0 0 O 'o O O O n w m O M V O O O W O O O C O W O O to CO W CO O r-- O� V O V O O W O �( O O O O W Cd M O W W q O V O O M O a V M O C w w M N O W O m n n CV to ' U U m w NV w m M m m O ' w I C V N O n O W V O N W N O c o m o W w n o w w w v In c O ^ O W W N O W W O n � n c O 1n to n W N O N C N n N r c m o n w o w ' o M M rn M M n rn n v u� r w o to W o W M w o o n c o V N (V O7 u� m o M w v n o v N r M c O M O O O M O O O O w O O O n M O tnl o O On O O ^ O CQ W Ln w n C O M O a1 O w O � n O n O O M w O O C2 V N C Z O U E N C N m Ol C� d N J N LL N O C c E N c p LL N m • N r E „N W o w m at aOi m° z (� o v U y m b N C G 7 N o -0 N W LL J 2 CL U N C j Y a N N > Z c� Z Z Z Z 2 w at m° m m o w o c c N E W U o 0 0 0 0 '4� S o rn 'c c Q D i3 z a❑ n a o. d a Q U a 5 a O Q W p3 $ a F a v o N N IL M 0 N N M Y r o a w LU W N f7 U LL Z Z Q :2 as ' LL t9 n c0 N J ^ OM m v N Q m D O N W V LL ¢ V9, w w O � w N W W O m� W LL m V) N O o e o e C jOtG O V V W U o W fm0 W OM1 m owo V � °a LL C M s N 'n V O W Z¢? �00 R N ix- ?I LL v� c0 O 2 C t0 � Q C v vl LL a w ai ` 0) 7 C 0 m U w h C: C W r t» Q. � X •� W F V ci Lr I w m Z. 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ONi M CM C j ~0 LD N O7 CL ZOO Q m N Q N z D 0 161'1 A2 M w V' w v w w V Cn N N rN„ v i 1 i m OVi i i co 1 r i V O 1 i I r � Q n N M N O V ' ' M m ' M n m O M w V In m w W142 O N O N V N 0 0 0 0 e, g 0 at 0 e� e a a v o 0 0 0 O 'o O O O n w m O M V O O O W O O O C O W O O to CO W CO O r-- O� V O V O O W O �( O O O O W Cd M O W W q O V O O M O a V M O C w w M N O W O m n n CV to ' U U m w NV w m M m m O ' w I C V N O n O W V O N W N O c o m o W w n o w w w v In c O ^ O W W N O W W O n � n c O 1n to n W N O N C N n N r c m o n w o w ' o M M rn M M n rn n v u� r w o to W o W M w o o n c o V N (V O7 u� m o M w v n o v N r M c O M O O O M O O O O w O O O n M O tnl o O On O O ^ O CQ W Ln w n C O M O a1 O w O � n O n O O M w O O C2 V N C Z O U E N C N m Ol C� d N J N LL N O C c E N c p LL N m • N r E „N W o w m at aOi m° z (� o v U y m b N C G 7 N o -0 N W LL J 2 CL U N C j Y a N N > Z c� Z Z Z Z 2 w at m° m m o w o c c N E W U o 0 0 0 0 '4� S o rn 'c c Q D i3 z a❑ n a o. d a Q U a 5 a O Q W p3 $ a F a v o N N IL M 0 N N M Y r o a w } \ � § § k CL J] � t we �\ a ® F k3 � ( « §/ )( u k $ § '$ - o � e - / \ \ j k \ �# 7 a \ \ ; i a. w \ . to to )� A 0 2 § k [ ) / /B§ \§ _ w.e ) fn �`\ « 2 C) u k } § ) u \ - k 3 i ) � § M §# § \ \ « § d / e § §j rL LU a) � s{ aR kƒ J j ct § /�§ § §, § «m k , � ( « .. 16 ! —A 2 / \ / CL ) S u k $ § '$ o � e § 2 / \ \ j k \ 7 a \ \ ; i a. w \ . )� A 0 2 § k [ ) .. 16 ! —A 2 / \ / CL ) . I 1 16-1 1' 'A2 Naples Heritage Community Development District Supporting Schedules February28, 2013 Naples Heritage Community Development District ACCOUNT NAME GENERAL FUND Checking Account - Operating Checking Account - Operating Money Market Account 16I f -'A2 Cash and Investment Report February 28, 2013 BANK NAME YIELD MATURITY BALANCE SunTrust 0.10% $ 50,071 BankUnited 0.00% 1,250 BankUnited 0.45% 26,211 Total $ 77,532 Report Date: 3125/2013 Prepared By: Page 4 Severn Trent Management Services 161 1 aA 2 Naples Heritage Community Development District Non -Ad Valorem Special Assessments (Collier County Tax Collector - Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 ALLOCATION Date Received Net Amount Received Discount / (Penalties) Amount Collection Costs Gross Amount Received General Fund Assessments Assessments Levied $59,925 $ 59,925 Allocation % 100% 100% 11/07112 410 23 8 441 441 11/14/12 7,550 321 154 8,025 8,025 11/29/12 16,793 714 343 17,850 17,850 12/13/12 21,389 902 437 22,728 22,728 01/09/13 1,559 49 32 1,640 1,640 02/08/13 5,097 136 104 5,337 5,337 TOTAL $ 52,798 $ 2,145 $ 1,078 $ 56,021 $ 56,021 1 % COLLECTED 93 %u 93% TOTAL OUTSTANDING $ 3,904 $ 3,904 Report Date: 3/25/2013 Prepared by: Severn Trent Management Services Page 5 LQ fl loll {7 J W z O N N Z � Q C Q O w LL M Z Y Z � F taU N O I d 0 A d � N LL o Z m N W Z N Q N M � N U O a a` {7 J W z O N N Z � Q C Q O w LL M Z Y Z w M taU d 0 A d o a .t. 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N 16I 1 A2 W C7 a F- W N W J a z L7v N 0 c 0 E CL 0 (D a� 0 c E E O 0 M r O N 16I 11 pp v m' C � � N c O� � u � N �LL __q dLO N 0 I� d N N Q C C, 2 E O � to o N C N N Q E N N N N Q c V C N � � a ¢ M r O N 16I 11 pp v m' C � � N c O� � u � N �LL F.' - 1. Lake Manage 1611 It 2 Naples Heritage COD Seve t:rn menTrent Services Field Management Report Site Inspection—3/22/2013 a. Lake Maintenance:No major issues were found with the lakes this month. Algae, shoreline weeds&submerged weeds were all present but they were mostly in acceptable condition.Additional lake management details are provided below. b. Algae: Filamentous algae was minimally present on Lakes 1, 11 & 12. c. Littorals:No issues were found with the littoral plants.Plants observed included golden canna,spike rush, arrowhead,pickerelweed, bulrush and alligator flag. Golden Canna Pickerel Weed 'R`'Zi.,*t �,'+4�Z.E'1} 'rt�''�% 'i}:i ��.1 ,:f� S�s k'f� ,,�';';$2,,,,i;‘,1.:,,,12,.; rx {Rq Ax r�.t i 1 i' u?� i��^ , t 2 -�3 � t��'-�,� i 4���.�r��sm' s� �nip d�2�t � � 1 u S�� �8-n g, �'3t cii" :� ,�t.K ���a 'lB �q .�..$�,�-# lend ,y)t <� ���t s r`jg t+ ,�t "`+�. �?. 4 } ilt;,--p,*.At444&t.4444.W9 . .4„'.,. ) -:-'5' :•tilti'fir:' '''-'''' A ' '''')i' S f''''''''al''_ F ;it N Ykl„.44,1,4,04 _ , ri,, rS Y x7 xk « X ?s a "� ,, +.fir., , ,.• 'Y.x 'f a 4' d. Weeds: Weeds found during the inspection included: i. Torpedo Grass in Lakes 5,7,9& 15.Low Presence—Acceptable. ii. Climbing Hemp Vine in Lakes 9& 15.High Presence—Treatment needed. iii. Cattails in Lake 9.Low Presence—Treatment needed. iv. Musk grass(charra)in Lakes 6, 11, 12& 13.Medium to High Presence—Treatment needed.This weed is native to Florida and helps with water clarity however when the water levels drop it becomes very unsightly.The lake management company is currently treating it. 1 161 1A2 Climbm. Hemp Vine Charra gz rq +f s d i 'r a . .y f % 8 .rc'. tae�9' �" '�" .ir'k fi�g�*+ ` St ,K R T r<'Y�.r }y'4 • 1 . (� + YC t 4� xr k �i e. Trash in Lakes: No trash was observed. 2. Dissolved Oxygen (DO)Tests: Lakes 6, 12& 16 were tested and all showed good oxygen levels.Environmental factors such as temperature,wind, sun or clouds can cause the DO to change.Any reading over 2.00 is considered to be healthy and stabilized to sustain life. Water Testing Results rot, _ . at � y k4 M.V.W.46.1r,y*ftit 6 ,ii� 9 al March 30,2011 Dissolved 5 ix --- Oxygen(PPM) Sa pr,,,two ■March 26,2012 Dissolved 4 ) v Oxygen(PPM) 3 17I March 22,2013 Dissolved _ ak§ Oxygen(PPM) . 0 G, Vastr tft591 Lake 6 Lake 12 Lake 16 3. Lake Bank Erosion: a. All lakes were inspected for erosion.The maps below show where washouts and vertical erosion is currently present. Red boxes represent washouts,blue circles represent erosion around storm drain outlets and red lines represent vertical erosion.In my opinion the most severe erosion is currently on Lakes 14& 15.If the CDD proceeds with repairing these or any other lake banks in the future they'll want to consider installing catch basins between the homes and possibly tying them in to the homeowners down spouts.Doing this will greatly reduce sheet flow run off between the homes and will help prevent future erosion. 2 1 i . . _ i 1611 A 2 1 Localized Washout Catch Basin to Consider "t' rat .r s hy''gC'c.,=. 4 i 1 ' y �' , ,�'{?Yik..,� { 4 '9"' ,":". .i•li d ' r 9'•..e , • �' ..•. '" :P i t'y 0, ,�� ,� �,4 �pkri r It 4 t k'� `. dK t '1 1 , _ h tr' . ':-:';":'-4;1*1-# ';'f.'"';',.''.:,';',eieril t0=1§a11:;', 1..4:P..-,!i''';VA.> ,j:'.1117 5(.,■ f° ?"i . , r,os 4 1 :,,,,,....,,;•:.-„.=..,..,, . :''',,;,;;;,?-%`,7^';,..,,t„, F j !�x 4� ��,, 4 1, Y S�� * ` t°iTrr Sg w Lake 2 1 k. S. 4°11 y r i=-<• "� . .. ,�. . ? ;-? i 4 t< O C!t g a 1�.-„pya � �g .f+•F,,• ' / ike5 k; to „4.-,..,,,,,,,,,,, .,.�; wry` ,.. p ,41,0ti ,,„„,..e,,,,,,,v., .CIE Ydf,1 d E Y �y 1 a. ra r .' t\ � . e 4 b4 tJ k -z i� iy T Z m { 3 1611A2 . . _ . , _ - , ..-,,,,,,,, ..,, ,g,,,,4 , —- -�` �4":7-,'",`,,..4,..,41170,. �ir.`� �`". �-�, '"3.. �, q�' : �,,,,,,�.°• sr .t, fir "°^�.�� r ti 0 � , a �� , .5. .. Nom. b. Several drain pipes that were installed on Lake I I have come disconnected and washouts have formed again in these areas.To prevent the erosion from getting any worst these pipes need to be reconnected and buried. ,# -5. 6{fl r (S 4Y.:.3 ,.1_ 7'' ' r'. / 7 4. Preserves: The preserves were spot checked for FLEPPC category I&II exotic/nuisance species which included melaleuca, Brazilian pepper,climbing cassia,torpedo grass, West Indian marsh grass,wetland night shade and primrose willow.None of these plants were found so I'm glad to report that the current maintenance company is doing a great job! I did however come across pieces to an old car in Preserve Tract B;the Board may want to have them removed. a' e� +yr. +. f • ,x q.= `'j�:' s� hJ #.,;t4..- to of ''t;4110. f le).t o ''' r ,K' -'t--,:v-n-t,ii;tts,:.- ' --4'''..4- ,—, s,s rf { #f x Asti , ' �' t q ,�% f v 4R. Tar..Xk a a may° r ..P- h. y., a 4 _ . _ . _ _ . _ 1611K2 , _ R .T. , ,,„ ., $MUD .,- 5. Perimeter Fence:There are numerous trees, branches and shrubs growing on the fence that should be cut back. This will help protect the fence from any potential damage that the vegetation may cause. r ,41',,,e k/ �.. ..l .si 1 157,5{r ',� 3,� 4..,,,,,..„,:f.: Atil.n:,ti i4,,,,,,,*..,,-- 'IY-A ..,1,'.(k.,:i Ntip. - ',...„,:'1W,,,,,,0:kttl;'4,:e.qt:,:jegi.,-. 1'. ate. r.5 6. Sidewalks: a. The following sidewalks were found as potential tripping hazards and should be grinded down. i. 7752,7794, 7834,7842&8238 Naples Heritage Drive. ii. In front of the Kilkenny Way sign on Naples Heritage Drive. 8238 Na Iles Heritage Dr. Kilkenn Way Sign .L x -� - r� h ( mt' " R ,,,,,-,et,, a0 ?a z` 't Rya''' puya ' 's{s, '. -. 5 1611A2 7. Roadways: a. All of the roadways were inspected this month and below is a summary of my findings.The alligatoring on the east end of Naples Heritage Drive would be rated has the highest priority issue and should be addressed first. In this area the alligatoring was split a half an inch apart. Naples Heritage Roadway Inspection Sheet Roadway Storm Roadway Alligatoring Staining Reflectors Drains Gutters Curbs Yes- Leaves- Naples Heritage Drive Medium to High Severity Low Several Missing Low 4 sections need replacement N/A Heritage Club Way Medium Severity No Several Missing Clear Good Heritage Links Court Medium Severity No Several Missing Clear 2 sections need replacement Good Yes- Kilkenny Way Medium Severity Low Several Missing Clear 9 sections need replacement Good Kilkenny Court Medium Severity No Several Missing Clear 1 section needs replacement Good Colonial Court Medium Severity No Several Missing Clear Good Good Stoney Brook Drive Medium Severity No Several Missing Clear 2 sections need replacement Good Arbor Lakes Court Medium Severity No Several Missing Clear 5 sections need replacement Good Alligatorin /Cracks on Na•les Herita a Drive b. The stop lines and cross walks could use a fresh coat of paint. 6 . , . ....___,,,,,A , _ _ 1 6 1 1 8. Storm Drainage System: a. Overflow Weirs:The overflow weirs on Lakes 6, 8, 1 1, 12& 13 all had some minor debris in them.These structures should be cleaned out at least once a year. 1ti P t l 1 I , '.f�.*.r e f., ',I:✓•y i 1,: it # r �` ,,:,r �a/ , ti t�' r ,, , '�r j"'' 't5v LTn :;.r.,,,,-,':. r b 4 24.-4-:/f:.'..-�yF ,, st I ,, 1 3 y c c� y4 i b. Gutter Pans: Multiple sections were found broken throughout community.These areas should be cut out and replaced with new the concrete. i. Naples Heritage Drive—4 Sections ii. Heritage Link Court—2 Sections iii. Kilkenny Way—9 Sections iv. Kilkenny Court— 1 Section v. Broi Sc vi. Arbor Stoney Lakes oke CouDr rt ve—5—Sections ections S X t � . ate, JC x e. Storm Drains: i. Roadway Catch Basins: Overall along the roadways were in good shape.The the only catch debris basins found was in one of the bn o Herita C Way.The amount of debris was minimal asi s(all n leaves)ge and lub shouldn't be a problem. 7 . . 16 1 2 Basin on Herita`e Club Wa General Basin in Na les Herita 1 e r' 4 y ' 'f / 5 ii. Drain Culverts: The drain culverts just south of Heritage Links Court have debris in them;these should be cleaned out. S 4•Nl�T �..i. t{3 ,, J i t�}. i, ,. s :`` 4t } �.a mss, U`� "„ A " ,� cy' q 5 =3, ,.! Lac .000, 1 r.S s3 .:: " ,.SG ',',. psi..i7 ,�. wr q{ r„y r ,,, r,4. ) i : _t o - 'i . ak 33,,., u a j 1� <34'st 4 ?' �, .rT„ � +' 'S, '. 4'}d 1 A '. fiat t � [:v `��,pT�jTva`< �! "pkr. ;sL G'r^�ts S'� ”gym" `� cY-c tr � x t' 1)44 :, ica: ¢'", � k , y ' • , � t4,a� C A4-444,S trx e {{ a', v + S °l tf C EP,<('� ;a f avtn�a �< s r - j c-. > � S F�41tR�.d C �� z z . A x g �� j s °jS �ac�C° � Ssx �fy.�yP,y� t�pa �:,. k x }a z-.,, �'i ill. Inter-Connect Pipes: The inter-connect pipe inlet on Lake 11 is more than half way filled with silt.This is a major concern and the Board should have it cleaned out ASAP. 8 . . _ . 1-61 , 1 - J2 , , , - -•„ ,,„,- . . _ , „.., _hrf iv. Storm Drain Outlets: Several issues were observed with the storm drain outlets: 1. The storm drain outlets along Naples Heritage Drive(near the main entrance.)contain a large amount of debris and dirt in them.To ensure that the drains function properly,all debris should be removed from the area.Locations are marked in red on the aerial below. tt �s �'' a ww xF^ � 'l " A"say.: .., nr} T 1i °."" ..S'.. ?l . a,: k"?. ` 4 v :af.'` i.' K+J.-3.s. _�, r° aa#� Y #f �r ""3 Y. 4,,, N „., SY'• , '' • t - : ' '' r x 4w ,,k'5 4. � „ .„�, � om xM All drain outlets within the red line need to be cleaned out. °F 4, 4 Wilr 9 g . 4 't 0 d'_,,/ rv. Via +� k ' d' ,, K n F a �'y J ”'nA,y 54-1 /C1 3 . ,s. ,e4it ye,,a,r' , pry", 1tt Frr�u�n+cl r eltre1 0 � 9 ` A 1611 2 2. Multiple structures continue to have washouts around them. Compared to my 2012 inspection the washouts have slightly increased in size and should be repaired as soon as possible.These locations are shown as blue circles on the maps in Section 3 a. March 2012 March 2013 fip ,reif 4.4,004# � q tak tP' Lake 1 Lake 2 e r '31,4 • . 'L. ...Y' '3 1,117Y 3Xh ;4si0 , vA a tM( ? � to v. Storm drain inlets remain damaged at 8743, 8794, 8795 &8838 Naples Heritage Drive.They should be replaced in the near future. b. 4 a- s s $ rya fl 9. Fish/Wildlife Observations: ®Bass ®Bream ❑Catfish ❑Gambusia ®Egrets ®Herons ®Coots ❑Gallinules ®Anhinga ® Cormorant ®Osprey ®Ibis ❑Woodstork ❑ Otter ❑Alligator ❑Snakes ®Turtles // Other Species: Ducks,Tilapia 10 . _ _ . 16I4. A2 10.Follow up Items that should have been addressed from 3/26/12: a. Remove the debris from the storm drains mentioned in Section 8 C. Completed. } Ot Before&After 44 t ■ '..444'''. '9 raS'q.{�,`+',$ * ,y ,.�?} 1 . , ' qtI,4,17:-v, r ,,1" G 7 y+ , � Y S. ;1,.,''' H4`} `C F iC •� I p! Pe ill . . wj" e . raP A[4' '1% k t t' ! t • !tS `r i , »}. b. Repair sidewalk issues mentioned in Section 6. Sidewalks from last year have been repaired or grinded down. c. Remove the dead trees from Lake 4.Not completed. { . 11.Follow up Items that should be addressed: a. Begin addressing the erosion issues throughout the community. b. Address sidewalk issues mentioned in Section 6. c. Address drainage issues mentioned in Section 8. d. Install roadway fire hydrant reflectors. 11 161 1 D� MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, April 9, 2013 at 8:00 a.m. at the Naples Heritage Golf and Country Clubhouse, 8150 Club Way, Naples, Florida. Present and constituting a quorum were: Peter J. Lombardi Peter V. Ramundo Kenneth R. Gaynor Gerald James Also present were: Cal Teague Patrick Dorbad Chairman Vice Chairman Assistant Secretary Assistant Secretary District Manager General Manager The following is a summary of the discussions and actions taken at the April 9, 2013 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the March 5, 2013 Meeting Mr. Lombardi stated each Board member received a copy of the minutes of the March 5, 2013 meeting and requested any corrections, additions or deletions. There not being any, On MOTION by Mr. Gaynor seconded by Mr. James with all in favor the minutes of the March 5, 2013 meeting were approved. THIRD ORDER OF BUSINESS Old Business A. Update on Lake Bank Enhancement 4 -30 -13 April 9, 2013 161 1 112 Naples Heritage CDD • Supervisor Gaynor provided an update on the lake bank enhancement proj ect. • Two bids were received for the work at Stoneybrook and Arbor Lakes to be done in June 2013. • The work is expected to be performed by GCID who previously worked in the community. • It is anticipated the project will be under the budgeted amount of $50,000. • Littoral plantings will be installed by Club Care. • A newsletter article written by Mr. Gaynor regarding the lake bank restoration program and the CDD's involvement was presented; a copy of which is attached for the record. FOURTH ORDER OF BUSINESS New Business There not being any, the next item followed. FIFTH ORDER OF BUSINESS Manager's Report Mr. Teague addressed the following: A. Acceptance of Fiscal Year 2012 Audit • The fiscal year 2012 audit prepared by Grau & Associates was reviewed; a copy of which is attached for the record. O by Mr. Ramundo seconded by Mr. Gaynor with all in favor the fiscal Zear 2012 audit was accepted. The record will reflect Mr. Dorbad left the meeting. B. Approval of Financial Statements • The financial statements for the period ending February 28, 2013 were reviewed. On MOTION by Mr. James seconded by Mr. Gaynor with all in favor the February 28, 2013 financials were accepted. 4 -30 -13 2 April 9, 2013 !61 1 A2 Naples Heritage CDD C. Questions and Comments on the Proposed Fiscal Year 2014 Budget • Discussion ensued with regard to the fiscal year 2014 approved tentative budget. • There were no additional changes made by the BOS. D. Field Manager's Report • The Field Management Report for the site inspection conducted on March 22, 2013 was reviewed; a copy of which is attached for the record. • It was requested a status report on the progress in addressing deficiencies be provided by the Master Association. • Lake ownership was discussed. SIXTH ORDER OF BUSINESS Attorney's Report There not being any, the next item followed. SEVENTH ORDER OF BUSINESS Supervisor's Report • Supervisor James requested quotes for fish stocking of the lakes. • Supervisor Gaynor requested the field reports be sent to him electronically. EIGHTH ORDER OF BUSINESS Audience Comments There not being any, the next item followed. NINTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. James seconded by Mr. Ramundo with all in favor the meeting was adjourned. Cal Teag Secretary 4 -30 -13 3 X� 9, a -,L, Pete bardi Chairman 161 1 %3 Port of t�he,s�aZ! unittyy Improvement District Board of Supervisors �!tY. FLORfDA Norine Dillon, Chairperson 9� Calvin Teague, District Manager Theodor Bissell, Vice ChaiAlli 'a JUN 2 7 AM 10= 10 Daniel Cox, District Counsel Richard Ziko, Assistant SecretftyERK OF COURTS Ronald Benson, District Engineer Dale Lambert, Assistant Secretary Joel Anthony (Tony) Davis, As ecre 114Y,� 'fig Agenda Friday, May 17, 2013 — 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the April 19, 2013 Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance i. Proposal for Palm Tree Trimming 5. New Business A. Discussion of Landscape Planning Considerations 6. District Manager's Report A. Approval of the April 30, 2013 Financial Statements and Check Register B. Distribution of the Proposed Budget for Fiscal Year 2014 and Consideration of Resolution 2013 -3 Approving the Budget and Setting the Public Hearing 7. Field Manager's Report A. Discussion of May 2013 Operations Report B. Update on Sidewalk Repairs C. Newport Signage 8. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 9. Engineer's Report A. Update on Lot 45 Drainage Swale Agreement 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday, June 21, 2013, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services, Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers, Florida 33905 Naples, Florida 34114 239 - 245 -7118 httpJ/poicid.ccm! 239- 430 -0806 161 1 A3 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News _____ < ______..___ -_--- --_---_---_ W___________ ______--- ___- _- _____________ - -- PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59699503 NOTICE OF MEETINGSPO State of Florida Counties of Collier and Lee Before the undersigned authority, personal appeared Lynn Schneider, says that she serve the Order Entry Data Specialist, of the Napl Daily News, a daily newspaper published at N in Collier County, Florida: distributed in C and Lee counties of Florida; that the attach copy of advertising was published in said newspaper on dates listed. Affiant further says that the said Naples News is a newspaper published at Naples, in Collier County, Florida, and that the said newspaper has heretofore been continuously day and has been entered as second class mai matter at the post office in Naples, in said Collier County, Florida, for a period of 1 y next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for t purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/28 AD SPACE: 66 LINE FILED ON: 09/28/12 Signature of Affiant Sworn to and Subscribed Personally known by me ®___®____-1- _ ;' - +- __f -7 ---- ---- ---- ----- -- re rde ",t 'is) % } day of CAROL PAWUNSKI MY COMMISSION # EE 45538 -x� .4 .4 EXPIRES: November 28, 2014 "'P"V" Bonded Thru Pichard Insurance Agency 20 Tea ue, Cal 161 1-11 p3 From: Soto <sotolawn @yahoo.com> Sent: Wednesday, May 15, 2013 4:41 PM To: Teague, Cal; rcziko @embargmail.com; dillonpoi @embargmail.com; Edge, Robert; dalelambert @embargmail.com; tbisell @embargmaii.com; anthony @jadavis.com Subject: May Notes 2013 Present: Robert Soto Walk through on May 13, 2013 ? • We recently submitted (3) proposals, numbers*!%, 2 ; 199. We highly recommend trimming of all Palms prior to hurricane season. Please advise so we can schedule cordingly, • All rain sensors were checked and working adequately. • Robert did notice some Chinch bug activity. We will be doing another treatment this week, Thursday. • Robert noticed some dry spots on the common ground. We will be increasing water on those zones. • We will be re treating Cays Dr. center island for weeds. • We are monitoring all Bahia sod areas, as the rain increases, we will start mowing weekly. Thanks, Claire Campbell Contact us: Claire info@sotolawn.com (Office) Robert robert@sotolawn.com Scott scott@sotolawn.com Donna donna @sotolawn.com Lila lila@sotolawn.com (irrigation) 1 Soto's Lawn Service, Inc ��++ y 2830 35th Ave NE �7at�.9 I�,A`+�`,� Naples, FL 341,20 Lawn Service, Inc. - (239)354 -1080 info@sotolawn.com www.sotolawn.com Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N. University Drive, Ste 702 Coral Springs, FL 33071 161 1 "A3 Estimate Date Estimate # 04/30/2013 1508 . .... . Activity Quantity Rate Amount I • Trimming of Palm Trees 158 15.00 2,370.00 All Estimates must be signed and returned prior to start of Total $2,370.00 project. Accepted By Accepted Date Soto's Lawn Service, Inc 2830 35th Ave NE Soto' s ,� '` y Naples, FL 34120 Lawn Service, Inc. w..._. __ (239)354 -1080 info @sotolawn.com www.sotolawn.com 1 y 161 - 14A 3 1 Estimate Date Estimate # 04/30/2013 2003 Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N. University Drive, Ste 702 Coral Springs, FL 33071 Quantity Activity Amount • Trimming of Coconut Palm Trees 10 25.00 250.00 All Estimates must be signed and returned prior to start of Total $250.00 project. Accepted By Accepted Date 161 2 A3 3 Landscape Designers for Port of the Islands David M Jones Jr. & Associates Lombardo Landscaping and Water 2221 McGregor Blvd Features, Inc Fort Myers, FL Fort Myers, FL P 239 -337 -5525 P 239 -634 -5477 W W www.lombardolandscaping.com www. fortmyersiandscapearchitects.com RS Walsh Landscaping, Inc 8050 Penzance Blvd Fort Myers, FL P 239 - 768 -5655 W www.rswalsh.com Weeks Landscaping of Ft Myers 4309 McGregor Blvd Fort Myers, FL P 239 -936 -2456 W www.weekslands,-apino.com Riverland Nursery & Landscape 13005 Palm Beach Blvd Fort Myers, FL P 239 -693 -5555 W www.riverlandnursery.com Garden Bleu 848 Myrtle Terrace Naples, FL P 239 -430 -9995 W www.gardenbleu.com Architectural Land Design 2780 Horseshoe Dr. South Naples, FL P 239 -430 -1661 W www.aldinc.net Square's Landscaping, Inc 200 SAbal Palm Road Naples, FL 34114 P 239 -774 -1907 W www.squareslandscaping.com E don 1- sguareslandscaping.corn (designer) dane- squaresiandscaping.com (architect) 161 1 93 Tea ue, Cal From: Randel, Helena Sent: Wednesday, April 24, 2013 10:38 AM To: Teague, Cal Cc: Celestin, Cindy; Ritter, Wendy Subject: RE: POI 4/19/2013 CID meeting summary Good morning Cal, In response to POI's financial inquiries... 1. eck # 53 .01,,should be charged to the GF for landscaping. • ` �f e rrtuoice from Soto's for tree trimming has been reclassed as directed, Please note this will push the Contracts - Landscape item further over budget. 2. We need ll ad,�i.e line item 'tor R &M Irrigation. • An R &M- Irrigation line item has been ad4#4,to the GFFY° 2014 budget: What dollar amount are we including here? Specifically what will be recorded here? Do you have time to discuss? 3. Invoice #2065964A for bottled water should be charged to ST Dept. 8225 and not POI. This was our contribution to the open house. + This cost has been reclassed as a receivable and a copy of the ST invoice, along with your comments below, has been forwarded to Paula. 4. There were questions ory Check # 53812; Helena, can you or Wendy send me a copy of the invoice? This is a refund on a utility account (see attached). This account has been reassigned to Cindy. POI - Centurf21 Sunbelt Realt,,, Thank you, Helena Randel Accountant Severn Trent Services T: + 1 954,753.5841 F: + 1 954.345,1292 hrandel anseverntrentms.com www.severntrentservices.com From: Teague, Cal Sent: Tuesday, April 23, 2013 11 :48 PM To: 'Anthony Davis (Anthony @jadavis.com)'; 'Dale Lambert'; 'Dick Ziko (RCZIKO @EMBARQMAIL.COM)'; 'Norine & Joe'; 'Ted Bisset (tbisseli @embargmail,com)'; `Dan Cox'; 'Ron Benson'; Ritter, Wendy; Swade, Janice; Randel, Helena; LaCap, Luvinia; Rehe, Stephanie; Pepin, Christopher; Egan, Michelle; Underwood, Bert; Howell, Laura; Royer, Peggy; Rawlings, Gary; Edge, Robert; Adams, Tennille Cc: Davis, Paula; Hodza,Rose; Baldwin, Alan; Bloom, Stephen; Dick, Robert; Varona, Rita; Branch, Frank; Langston, Elizabeth; Carlson, Alice 3. Subject: POI 4/19/2013 CID meeting summary 161 2 A301 Port of the Islands Community Improvement District Financial Report April 30, 2013 Prepared by A31 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds ........................... ............................... Pagel General Fund Statement of Revenues. Expenditures and Changes in Fund Balance Page 2 - 3 Trend Report ....................... ............................... Page 4 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 5 - 6 Trend Report ........................... ............................... Page 7 - 8 SUPPORTING SCHEDULES CheckRegister ................. ...... ....... ........................ "" Page 9 - 10 Special Assessments - Collection Schedule ................ ....... . <.,,...,— .... ........... ....... Page 11 Construction Schedule .. ............. ........... ........ - ....... ..,..,,,.,,..,, Page 12 - 13 CIP Status Report ............... ............ .......... ......... ....,.,.,.,. Page 14 - 15 Cash Flow Projections ........... ....... .............. ,...,.................... Page 16 - 18 Cash Flow Projections - 5 year .......................... „ .,,,.,,..,...,........,........ Page 19 Monthly Activity Report ....................:..... Page 20 - 25 Accounts Receivable Ageing Report (90+ days outstanding) ............... <.,,,.,,.............,,.... Page 26 Repair and Maintenance Detail Reports ........................... ........,.,............,,....., Page 27 - 33 161' A30 Port of the Islands Community Improvement District Financial Statements (Unaudited) F.-Malliful N PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS APRIL 30, 2013 ASSETS CURRENT ASSETS: CASH ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS INTEREST /DIVIDENDS RECEIVABLE INVESTMENTS: CERTIFICATE OF DEPOSIT - 540 DAYS MONEY MARKET ACCOUNT SBA ACCOUNT SBA ACCOUNT (RESTRICTED) SBA RESERVES SBA RESERVES (RESTRICTED) CONSTRUCTION FUND FMV ADJUSTMENT PREPAID ITEMS TOTAL CURRENT ASSETS NONCURRENT ASSETS: INTANGIBLE ASSETS, NET CAPITAL ASSETS: LAND CONSTRUCTION IN PROGRESS IMPROVEMENTS, NET EQUIPMENT, NET TOTAL NONCURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE ACCRUED EXPENSES DUE TO OTHER FUNDS ACCRUED TAXES PAYABLE DEPOSITS BONDS AND LOANS PAYABLE CURRENT OTHER CURRENT LIABILITIES TOTAL CURRENT LIABILITIES NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE, LONG -TERM TOTAL NONCURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT UNRESTRICTED ASSIGNED OPERATING RESERVE UNASSIGNED TOTAL NET ASSETS 161'7A3 GENERAL WATER AND TOTAL SEWER 361,603 53,111 414,714 984 - 984 269,524 269,524 665 665 151,050 - 151,050 568,529 6,585 575,114 3,108 7,309 10,417 8,367 17,452 255819 2,272 2,272 1,005 - 1,005 - 195,769 195,769 582 1,083 1,665 - 576,331 576,331 1,367,689 857,640 2,225,329 31,621 31,621 293,061 293,061 9,080 9,080 11,678,701 11,678,701 144,459 144,459 12,156,922 12,156, 922 1,367,689 13,014,562 14;3€12,251 100 100 2,364 2,374 4,738 - 269,524 269,524 205 128 333 - 32,450 32,450 497,303 497,303 2,135 2,135 2,669 803,914 806,583 4,005,730 4,005,730 - 4,005,730 4,005,730 2,669 4,809,644 4,812,313 - 7,653,889 7,653,889 - 551,031 551,031 103,815 103,815 1,261,205 - 1,261,205 $ 1,365,020 $ 8,204,920 $ 9,569,940 NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE: 516/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 16rI.A3 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2013 ACCOUNT DESCRIPTION AMENDED BUDGET YEAR TO DATE BUDGET YEAR TO DATE ACTUAL VARIANCE ( ;) FAV(UNFAV) YTD ACTUAL AS A % OF AMENDED BUD APRIL -13 ACTUAL REVENUES 536 306 337 (31) 62.87% 38 Interest - Investments $ 2,177 $ 1,270 $ 1,251 $ (19) 57.46 %c $ 1 Not Iner (Decr) In FMV- Invest 12,500 7,292 1,303 1,303 0.00% 1,780 Interest - Tax Collector 28,365 16,546 15 15 0.00% - Special Assmnts- Tax Collector 435,400 435,400 377,681 (57,719) 86.74 % 127..179 Special Assmnts- Discounts (17,416) (17,416) (9,351) 8,065 53.69% (24) Other Miscellaneous Revenues - 3,750 1,575 1,575 0.00% TOTAL REVENUES 420,161 419,254 372,474 (46,780) 88.65% 127,15e EXPENDITURES P/R -Board of Supervisors 7,000 4,000 4,400 (400) 62.86% 500 FICATaxes 536 306 337 (31) 62.87% 38 ProfSery - Engineering 26,000 15,167 10,273 4,894 39.51% - ProfServ-Legal Services 12,500 7,292 18,795 (11,503) 150.36% 1,780 ProfServ-Mgmf Consulting Seri 28,365 16,546 16,546 (629) 58.33% 2,364 ProfServ- Property Appraiser 6,531 6,531 6,531 (670) 100.00% 3,861 ProfServ- Special Assessment 9,243 9,243 9,243 2,333 100.00% Auditing Services 3,750 3,750 3,750 0.00% Communication - Telephone 100 58 13 45 13.00% Postage and Freight 1,500 875 657 218 43.80% 77 Rental - Meeting Room 350 200 175 25 50.00% 25 Insurance - General Liability 8,844 6,633 6,156 477 69.61% 317 Printing and Binding 2,000 1,167 421 746 21.05% Legal Advertising 2,200 1,283 135 1,148 6.14% Miscellaneous Services 1,375 802 415 387 30.18% - Misc- Assessmnt Collection Cast 8,708 8,708 7,367 1,341 84.60% 2,543 Misc -Web Hosting 1,000 583 583 0.00% Office Supplies 650 379 70 309 10.77% Annual District Filing Fee 175 175 175 100.00% Total Administrative 120,827 83,698 81.709 1,989 67.62% 7,644 Field Contracts -Mgmf Services 100,000 58,333 58,462 (129) 58.46% 8,462 Contracts- Landscape 79,440 46,340 48,020 (1,680) 60.45 %u 6,902 Electricity - Streetlighting 16,500 9,625 11,137 (1,512) 67.50% 1,561 Utility - Irrigation 12,600 7,350 7,979 (629) 63.33% 1,734 R &M- Renewal and Replacement 10,000 5,833 6,503 (670) 65,03% 3,861 R &M -Roads & Alleyways 4,000 2,333 2,333 0.00% R &M- Slgnago 1,000 563 583 0.00% Capital Outlay 70,894 41,355 41,355 0.00% Total Field 294,434 171,752 132,101 39,651 44.87% 22,520 Report Date: 5,16/2013 Prepared by: Severn Trent Management Services 2 PORT OF THE ISLANDS Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2013 ibl'1-A3 General Fund Report Date: 5/6(2013 Prepared by: 3 Severn Trent Management Services YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF APRIL -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL TOTAL EXPENDITURES 415,261 255,450 213,810 41,640 51.49% 30,164 Excess (deficiency) of revenues Over (under) expenditures 4,900 163,804 158,664 (5,140) 3238.04% 96,992 OTHER FINANCING SOURCES (USES) contribution to (Use of) Fund Balance 4,900 0,00% TOTAL FINANCING SOURCES (USES) 4,900 - - 0.00% Net change In fund balance $ 4,900 $ 163,804 $ 158,664 $ (5,140) 3238.04% $ 96,992 FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 1,206,356 FUND BALANCE, ENDING S 1,211,256 E 1,370,160 $ 1,365,020 Report Date: 5/6(2013 Prepared by: 3 Severn Trent Management Services 1611 -A3 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances Trend Report For the Period Ending April 30, 2013 Expenditures Administrative TOTAL Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012013 Budget Revenues 337 536 ProlServ- Engineering - - - 7,629 1,621 Interest - Investments $ 241 $ 211 $ 218 $ 218 $ 167 $ 193 $ 1 $ 1,251 $ 2,177 Net Incr (Decr) In FMJ- Invest 177 195 124 585 (28) 250 2,364 1,303 - Interest - Tax Collector 2,364 2,364 2:364 - 15 ProfServ- ?roperty Appraiser 15 Special Assmnls- Tax Collector 3,116 84,532 126,332 29,295 7,177 6,531 121,179 377,681 435,400 Special Assmnts- Discounts (166) (3,3 -l) (4,951) ,732) (93) 9,243 (24) (9,351) (17,416) Other Miscellaneous Revenues - 315 - 1,260 - - 1,575 Total Revenues 3,368 81,872 121,773 30,626 7,233 443 127,156 372,474 424,161 Expenditures Administrative FIR -Board of Supervisors 500 500 1,000 400 500 1,000 500 4,400 7,000 FICA Taxes 38 38 77 31 38 77 38 337 536 ProlServ- Engineering - - - 7,629 1,621 2,643 - 10,273 26,000 ProfSery -L egal Services - 2,557 3,490 8,069 1,497 1,402 1,780 18,795 12,500 ProfSery -Mgmt Consulting Sera 2,364 2,364 2,364 2,364 2,364 2,364 2:364 16,546 28,365 ProfServ- ?roperty Appraiser - 6,531 - 6;531 6,531 ProfSery - Special Assessment - 9,24 3 _ 9,243 9,243 Auditing Services - - - 3,750 Communication • Telephone 1 8 18,474 3 18,55i - - 13 100 Postage and Freight 74 219 57 82 80 69 77 657 i.5cc Rental - Meeting Room 25 25 25 25 25 25 25 17.5 350 Insurnce- General Liability 1x47 - 1947 $ (17.264) :$ (18,112) :$ (28:033) $ 96,992 1347 317 6,156 8,844 Pinning and Binding 64 54 119 118 66 - 421 2,000 Legal Advertising - 135 - $ 1,365,020 $ 1,211,256 135 2,200 Miscellaneous Services 59 97 85 169 - 6 - 415 1,3' ?5 lviisc- .Assessmnt Collection:. Cost 59 1;623 2,429 571 142 - 2,543 7,36,' 8,708 Misc -Web Hosting - - - ',000 Crffice Supplies - 24 23 2.3 70 650 Annual District Filing Fee 175 175 175 Total Administrative 5,iila _ ..................._._._ 7,484 18,140 28,729 4,788 9, ;22 ... . .. .... 7.W _ -.... ..................... 611709 120;827 Field Contracts -Mgmt Services 8,333 6.333 8,333 8,333 8,333 8,333 8,462 58,462 100,000 Contracts- Landscape 6,62:1 6;620 6,620 6,902 6,902 7;452 6,902 48,020 79,440 Etectriciiy- Streetlighiing 1;490 1,561 1,693 1,636 1,621 1,574 1,561 11,137 16,500 Utility - irrigation: 31 264 1,350 1,626 1;701 1,2 75 1,734 7,979 12,500 R &M- Renewafand Replacement 352 927 478 664 220 3,861 6,503 10,000 R &M -Roads & Alleyways - - - 4,000 R &M- Signage _ 1,000 Capital Outlay _ - 70,894 Total Field 16,826 17;705 18,474 19,161 18,55i 19;854 2.3.520 132,101 294,A 34 Total Expenditures 22,132 25,189 36,614 47,890 23,345 24,476 36,164 213,810 415,261 Excess (deficiency)ofrevenues Over (under) expenditures $ (18.764; $ 56,683 $ 85,159 $ (17.264) :$ (18,112) :$ (28:033) $ 96,992 158,664 4,900 FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 FUND BALANCE, ENDING $ 1,365,020 $ 1,211,256 Prepared by: 4 Report Date: 5/6/2013 Severn Trent Management Services 161 A3 � PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending April 30, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF APRIL -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest- Investments $ 2,838 $ 1,656 $ 197 $ (1,459) 6.94% $ 1 Water Revenue 43,000 25,083 27,590 2,507 64.16% 5,513 Sewer Revenue 65,000 37,919 43,363 5,444 66.71% 8,427 Irrigation Fees 100,000 58,333 56,895 (1,438) 56.90% 9,995 Net Incr (Decr) in FMV- Invest 10,000 - 2,427 2,427 0.00% - SpecialAssmnts- TaxCollector 1,135,025 1,135,025 984,562 (150,463) 86.74% 331,538 Special Assmnts- Discounts (45,401) (45,401) (24,378) 21,023 53.69% (63) Other Miscellaneous Revenues - - 4,760 4,760 0.00% 400 TOTAL OPERATING REVENUES 1,300,462 1,212,615 1,095,416 (117,199) 84.23% 355,811 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 7,000 4,000 4,400 (400) 62.86% 500 FICA Taxes 536 306 337 (31) 62.87% 38 ProfServ- Engineering 26,000 15,167 10,273 4,894 39.51% ProfSery -Legal Services 12,500 7,292 18,795 (11,503) 150.36% 1,780 ProfServ-Mgmt Consulting Sery 28,482 16,615 16,615 58.34% 2,374 ProfServ- Property Appraiser 17,025 17,025 17,025 100.00% ProfServ- Special Assessment 7,885 7,885 7,885 100.00% Auditing Services 3,750 3,750 3,750 0,00% Communication - Telephone 100 58 12 46 12.00% Postage and Freight 1,000 583 432 151 43.20% 50 Rental - Meeting Room 350 200 175 25 50.00% 25 Insurance - General Liability 8,270 6,203 5,757 446 69.61% 296 Printing and Binding 1,500 875 316 559 21.07% Legal Advertising 1,600 933 98 835 6.13% Miscellaneous Services 2,050 1,196 1,482 (286) 72.29% 199 Misc- Assessmnt Collection Cost 22,701 22,701 19,204 3,497 84.60% 6,630 Office Supplies 750 438 82 356 10.93% Total Personnel and Administration 141,499 105,227 102,888 2,339 72.71% 11,892 Water -Sewer Comb Services Contracts -Mgmt Services 309,533 `180,561 180,954 (393) 58.46% 26,188 Contracts -Other Services 2,000 1,750 (1,750) 87.50% 1,750 Communication - Teleph - Field 4,512 2,632 2,519 113 55.83% 337 Utility - General 80,000 46,667 49,067 (2,400) 61.33% 7,884 R &M- Irrigation 10,000 5,833 6,175 (342) 61.75% 2,058 R &M -Water Plant 10,000 5;833 14,377 (8,544) 143.77% 4,657 R &M -Waste Water Plant 9,866 5,755 17,358 (11,603) 175.94% (8,190) Misc -Bad Debt - 1,267 (1,267) 0.00"10 Misc- Licenses & Permits 4,500 4,500 3,375 1,125 75.00% Report Date: 5/6/2013 Prepared by: 5 Severn Trent Management Services 161 1 A 3 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes In Net Assets For the Period Ending April 30, 2013 Debt Service Principal Debt Retirement 497,303 - - YTD ACTUAL Interest Expense AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (Z) AS A % OF APRIL -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay - Irrigation 25,916 (25,916) 0.00% Cap Outlay -Water Plant 50,000 29,167 125,730 (96.563) 25146% Total Water -Sewer Comb Services 480,411 280,948 428,488 (147,540) 89.19% 34,684 Debt Service Principal Debt Retirement 497,303 - - 0.00% Interest Expense 158,056 79,028 13:171 65,857 8.33% Total Debt Service 655,359 79,028 13,171 65,857 2.01!0 TOTAL OPERATING EXPENSES 1,277,269 465,203 544,547 (79,344) 42.63% 46,576 Operating income (loss) 23,193 747,412 550,869 (196,543) 237515% 309,235 Change In net assets $ 23,193 $ 747,412 $ 550,869 $ (196,543) 2375.15% $ 309,235 TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,654,048 7,654,048 7,654,048 TOTAL NET ASSETS, ENDING $ 7,677,241 $ 8,401,460 $ 8,204,917 Report Date: 5!6/2013 Prepared by: 6 Severn Trent Management Services 161 1 -Q3 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets Trend Report For the Period Ending April 30, 2013 I TOTAL I Prepared by: 7 Report Date: 5..,6/2013 Severn Trent Management Services Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012013 Budget Ooeratina Revenues Interest - Investments $ 48 $ 38 $ 36 $ 31 $ 22 $ 23 5. 1, 197 $ 2,838 Water Revenue 1,813 2,981 3,758 4,119 5,734 3,672 5,513 27,590 43,000 Sewer Revenue. 2,895 4,883 5,879 6,516 8,950 5,813 6,427 43,363 05,000 Irrigation Fees 4,502 5,610 8,827 10,459 10,344 7,160 9,995 56,895 100,000 Net Incr (Deer) In FMV- Invest 329 363 232 1,089 (52) 466 - 2,427 - Special Assorts- Tax Collector 8,123 220,362 329,460 76,359 18,709 - 331,538 984,562 1,135,025 Special Assmnts- Discounls (432) (8,814) (12,907) (1,907) (254) (63) (24,378) (45,401) Other Misceltar:aous Revenues 525 475 585 1,780 485 510 400 4,760 - Total Operating Revenues 17,803 225,898 335,870 98,456 43,938 17,644 355,811 1,095,416 1,300,462 Operating Expenses Personnel and Administration P1R -Board of Supervisors 500 500 1,000 400 503 1,000 500 4,400 7,000 FICA Taxes 38 36 li 31 38 77 38 337 536 ProfServ- Engineering 7,529 2,643 - 10,273 26,000 ProfServ•Legal Services 2,557 3,490 8,169 1,497 1,402 1,780 18,795 12,500 Profsery -Mgmt Consulting sery 2,374 2,374 2,374 2,374 2,374 2,374 2,374 16,615 28,482 ProfServ-Properiy Appraiser - 17,025 - - - 17,025 17,025 ProfServ- Special Assessment 7,885 7,885 7,885 Auditing Services - - 3,750 Communivaton- 'telephone 1 8 - 3 - - 12 100 Postage and Freight 49 145 38 55 53 42 50 432 1,000 Rental- Meeting Room 25 25 25 25 25 25 25 175 350 Insurance - General Liability 1,820 1,820 - - 1,620 296 5,757 8,270 Printing and Binding 48 41 - 90 89 49 - 316 1,500 Legal Advertising - - 98 98 1,600 Miscellaneous Services 159 216 236 211 265 196 199 482 2,050 Misc- Assessmnt Collection Cost 154 4,231 6,331 1;489 369 6,630 19,204 22,701 Of`ce Supplies - 28 27 27 82 750 Total Personnel and Administration 5,168 10,135 32,514 28,289 5,237 9,655 11,892 102,888 141,499 Water -Sewer Comb Services Contracts -Mgml Services 25,794 25,794 25,794 25,794 25,794 25,794 26,188 180,954 309,533 Contracts -Other Services - - 1,750 1350 2,000 Commurlcation - Teleph - Field 754 281 296 303 298 251 337 2,519 4,512 Utility - General 5,923 6,172 6,580 6,595 7,929 7,984 7,884 49,067 80,000 R &M- Irrigation - 330 1,025 241 2,521 2,058 6,175 10,000 R &M -Water Plant - 1,707 (11631) 5?w 3,942 4,657 14,377 10,000 R &M -Waste Water Plant 14,492 5:701 (322) 592 4,085 (8,150) 17,358 9,866 Misc-Bad Debt 1,257 1,267 Misc - Licenses & Permits 3,37 5 - 3,375 4,500 Cap Oullay- Irrigation - 25;916 - 25,916 - Cap Oullay -Waler Plant 10,182 48,585 33,618 33,345 125:730 50,000 Total Water -Sewer Comb Services 46 9f ; _.._ 51,167 - .........._. 83,702 98:763 . ............. 79,181 ..__........... 34;629 ... , -... 34,684 428,488 430,411 Prepared by: 7 Report Date: 5..,6/2013 Severn Trent Management Services 161'1- A3 PORT OF THE ISLANDS water And sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets Trend Report For the Period Ending April 30, 2013 TOTAL Prepared by: 8 Report Date: 5!6;2013 Severn Trent Management Services Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012013 Budget Debt Service Principal Debt Retirement 497,303 merest Expense 13,171 13,171 158,056 Total Debt Service - 13,171 - - - - - 13,171 655,359 Total Operating Expenses 52,131 74,473 116,216 127,052 84,418 43,684 46,576 544,547 1,277,269 Operating income (loss) $ (34,328) $ 151;425 $ 219,654 $ (28,596) $ (40,480) $ (26,040) $ 309,235 550,869 23,193 TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,654,048 7,654,048 TOTAL NET ASSETS, ENDING $ 8,204,917 $ 7,677,241 Prepared by: 8 Report Date: 5!6;2013 Severn Trent Management Services 161 1 A3 Port of the Islands Community Improvement District I.. -. ,. 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CL IL :5F :PF w w 0 0 N LL < z z 2 L,1' w �2 O 6) 1B 11� I-- Z < A 9 4 4 < 4 T. rE s Q 0 w Lu 0 in E w , m U) Ili U, w Z z z m < d7 Q m U Q < 0 0 W t3 a vY 4 to < V) cr (n 0 � 0 2 0 0 0 w 0 2 w T 'A 0 w 0 w W U.1 Ili Ili ILI Ili LLJ w Ili w 2 L-' Lj 2 2 y U 2 > > > > > > > > > > > > > wLU w al w w w I I w w Ui UJI LLJ Lu Ili I., j W w cn (N < Z 7 Z z z z z z z z z 7 z z z z z - Ill w w w w w w w w w w w w w Ill Ill z z z z z z z z z z z z z z z z z z z z 0 0 0 0 a::) LO) 0 0 2 0 2 0 0 0 0 Ix U� x 0 a� m x x = m x x a .... .. . . .... --- — — — — — — — ->>>>>>>>>> z W z z z z z z z z z z z > > > > z w z z z z wul ,2-1L) Icww <zz w w w w w w w w w w wwwwww_;v 0 0 Z 0 0 M x �z z z z z 0 z z z z 2 z z z z z z z z Ill w w W Lij x C.) w w w w w w w w w w w w w C7 w U) w z z z < Lu z m 2 z z z z z z z z z z z z z z 2 zzz> X:L x R x w w w 0 w a: a ac LE L R (y r.r x m ty T 0� z x uj 0 E I 0 w F 2 0 a. 0 < r- lj I In 1>1j ili ili "I �11 I < lIJ �u 0 izLJ W X < >' 0 D Uj W x Ul 0 U 0 W M 2 Z 0 V) L) U 0 LL -, w w 0 m w 0 0 0 0 0 0 0 0 0 U) U) 0 1-2, 11 :2 M M Y Z? ^ ` ^ ' ^ 12 �2 �2 �2 � { �2 �2 �2 iz M 5 5 8 8 5 5, t6 R - - -- ;S Z� -, Z 't g I, 1, 0 A L) z LL z v 1 -A3 I rn ll E O PORT OF THE ISLANDS Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 1611 A3 % Collected 86.74% 86,74% 86.74% TOTAL OUTSTANDING $ 208,1841$ 57,719 1 $ 150,465 *Discount taken in the 4/30 distribution was not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements, Year Parcel ID_ Description _ Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date: 5/4/2013 11 ALLOCATION BY FUND Discount / Gross Date Net Amount (Penalties) Collection Amount General Water /Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,13S,027 Allocation % 100% 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,665 29,295 76,369 02/27/13 $ 25,024 352 511 25,886 7,177 18,709 04/10/13 $ 309,858 87 6,324 316,268 87,685 228,583 04/30/13 $ 139,600 ; 2,849 142,449 39,494 102,95 TOTAL $ 1,301,944 $ 33,729 $ 26,570 $ 1,362,243 L $ 377,681 $ 984,562 % Collected 86.74% 86,74% 86.74% TOTAL OUTSTANDING $ 208,1841$ 57,719 1 $ 150,465 *Discount taken in the 4/30 distribution was not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements, Year Parcel ID_ Description _ Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date: 5/4/2013 11 Port of the Islands Community Improvement District series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through April 30, 2013 Bond Issued (construction Account) Source of Funds: Interest Earned Use of Funds: .1 4 161 1 A3 $ 5,500,000 $ 6,216 COl $ (42,700) COI (costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,264,747) $ (5,312,447) Adjusted Balance in Construction Account April 30, 2013 $ 195,769 2. Funds Available For Construction at April 30, 2013 Book Balance of Construction Account at April 30, 2013 $ 195,769_ Construction Funds available at April 30, 2013 $ 195,769 3. Investments - BB &T at April 30, 2013 Estimated Tvoe Yield Principal Construction Fund: 0.12% $ 195,769 ADJ: Outstanding Amounts Due $ - Balance at April 30, 2013 $ 195,769 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2013 budgeted bond payment as % of total assessments: 41 % 12 Port of the Islands Community Imprcvernent District Construction Schedule AMOUNT OF I CAPITAL Water Treatment REC. # Date CONTRACTOR REQUISITIONI OUTLAY 1 COI T>9art CO€ 10,120 %10 Greenberg Traung $ 10,00000 5,989.71 $ 10000.00 $ COI 10 ?20110 ea &T $ 2,700.00 $ 2,700.00 151'ese,93 GOt 10.1201,10 Sevem Trent Management Svcs $ 15DOO.00 $ 15,000.00 10,027,10 $ CQI 11:02110 Dan Cox $ v 15,000.00 $, 1 /1/09110 Por! of It'. Islands Gil) (reimb) $ 32[,537.00 $ 321,537.00 01?09113 $ 321,537.00 2 11/18/10 South Florida Excavation $ 26,503.75 3 26,503.75 67 $ 26,503,75 3 17r ^,4110 Naples Daily Novrs $ 151.02 $ 151.02 $ 151.02 4 011040 1 Century Link 26,310. e8 $ 26,310,68 $ $ 26,310.88 5 12116!10 South Florida Excavation $ 16,00e.90 k 18,008.90 1,568.75 $ 16,C.08,90 6 02101x11 Hole Mantes $ 2,`,61.25 9 "1,561,25 26,705.15 $ $ 2.561 .25 7 02%() 1/11 bole Monies 16,200.00 16;200.00 $ $ 16,200.00 8 02'01 ?11 bole Monies $ 13,206.91 $ 13,208.91 Hale Mantes $ 13,206.9.1 9 02%10111 Benchmark EnvtroAnalyBcal,!no. 1,019.00 $ 1,019.00 02i21/13 1,078.00 10 02/17111 Hale Mones 5 1,982.50 *v 1.982.50 74 $ 11982.50 11 03/0711/ Hot. Monies $ 6,250.00 $ 6,250,00 1,000,00 $ 6,250.00 12 031'16111 South Florida Excavation $ 12,76200 $ 12,762,00 $ $ 12 762.00 13 03 ?23x11 Cardiml Contractors . -$ 27,000..00 § 27,000,00 44700,00 $ $ 27,000.00 14 041081,' Mole. Monies $ 13,650,00 $ 13,850,CC) $ 13,650.00 15 0510511 SOUIh Florida Excavation $ 18,587,25 $ 18,587.25 5,743.88 $ 18,587,25 16 05:16111 Cardinal Contractors $ 95,028,60 $ 95,028.60 $ $ 95,026.fi0 17 051191 Bole Monier, $ 39,565,00 $ 39.565.00 FY 20131nl.rest $ 39,5 "05.00 16 OB ?14 ?11 KW Controls $ 1,03860 # 1,038.x30 5 1,038.$0 19 G &114111 Cardinal COrlraclers $ 195,572.08 $ 19555,72:06 $ 196,572. -8 20 07/06%11 Hole Mantes $ 19,575,00 $ 19575.00 $ 19,575..00 21 07:72111 Cardinal contractors $ 170,192.15 $ 170,192.15 $ 3701,',92,15 22 07,127%11 Mole Mantes $ 22,325.00 $ 22.325.00 22,325.OG 23 08 ?19111 Cardinal COnVaciors $ 158,352,50 $ 156,352,50 $ 156,352.5; 24 08/50111 Hoe Mantes $ 19,7DD.al $ 19.7;10.00 $ 19,700.00 25 09/16/11 South Flor,da Exoavalion $ 6,971,40 $ 6,971,40 3 5,971,40 26 05/16/11 South Florida Excavation $ 4.601.85 $ 4,601.85 $ 4,801.85 27 09x10 %97 Cardinal Contractors $ 278,892.77 $ 178,092,77 S 278,892:77 28 09,27111 Michael Evans Computers It 3,255 -00 $ 3,255.00 3 3,255.00 29 1 WWII 1 Cardinal Contractors $ 85,416.29 $ 65,416.29 ,$ 85,416.29 30 11 .103111 Hoie #vto`1 s $ 832.50 $ 83250 i 03250 31 11 r'�3 %11 Eio €e Monies $ 43 975.00 $ 43,975.00 $ 43,975.00 33 11 ?2311 i KW Controls $ 24,337,00 $ 24,337.0(1 $ 24,337..70 32 11/14 ?11 Cardinal Contractors $ 266,314.14 $ 266,314.14 $ 266,314.14 34 12•'15111 South Florida Excavation S 4 °01,85 $ 001.85 $ 4,601.:8`5 35 121.16/11 BCI Technologies $ 7,121,33 $ 7,121,33 $ 7,121.33 36 12115/!7 ITT Water Equiprnent Tech $ 586,788,70 $ 588,766.70 $ 566,766..70 37 1211"6111 Cardinal Contractors 647,523.09 $ 647,52309 $ 647,523.,119 38 12,'30/11 Hole Monies 4 43,672,50 $ 43,672.50 $ 43,672.50 39 OW4112 Hold Monies $ 25,609.59 $ 2509.59 $ 25,609,50 40 P,1 ?24;12 Cardinal Contractors 3. 174,822.68 $ 174,622,66 $ 174,822.68 41 011301,2 KW Conlrels $. 73,011.00 $ 73,011.1X? $ 73,011.,00 42 02124/12 Cardinal Contractors It 240,416.36 $ 240416.36 $ 240,416.36 43 03115;12 Cardinal Contractors $. 246,740.07 $ 246,740.07 $ 246,740.07 44 04105112 Hot. Mantes $ 48,232.19 $ 48,232.19 $ 48,232.19 45 04123/12 Cardinal Cantractors $ 89,577.03 $ 89,577.03 89,577.03 46 051391.12 FIT Water Equipment'lecin $. 30,577.50 $ 30,57:.50 $ 30,577.50 47 OS?102 Cardinal Contractors $ 62,629,20 $ 62.6229.20 62,629..20 48 05117;12 KW Contols $ 12,166.50 $ 12,158.50 $ 12,168.50 49 08112/12 hole Manisa $ 65,276.80 $ 65.276.80 $ 85,276.80 50 06/12112 Severn. Trent Environmental Svcs -$ 9,027.29 $ 9,027.29 $ 9,027.29 51 06.112'12 BC I Technologies i$ 20,000.00 $ 20,000.90 $ 20,000.00 52 06/13/12 Caramel Contractors $ 207,111,78 $ 207,111,76 $ 207,111,76 53 06/29/12 Solo's Lawr1 Service, Inc. $ 19,080.06 $ 19,680.0C $ , 9,080.00 54 07;18112 Cardinal Contractors :$ 13 ('32.50 $ 13,632,50 $ 13,632.50 55 07125 %12 `W. E. Johnson E.quip„ont : {. 33,009.:0X3 $ 33,088.00 $ 33,1 " >8N.00 56 08103112 Bole Monies 1. 49,981.80 $ 49,981.60 $ 49.981.80 57 09104M2 Severn Trani Environmental Svcs $ 3,045.00 $ 3,045.00 $ 3,045,00 58 09/04112 Cardinal Corractors $ 195,289.60 $ 195,289,60 $ 95.289 60 59 09 ?19112 Hole Monies $ 21.350.41 $ 21,350.41 $ 21,350..41 60 09. %19112 BCi Technoogies $ 33,278.67 S 33,276,67 $ 33.278.67 61 09%19112 Cardinal Contractors $. 52,A00, 10 $ 52,400.10 $ 52.400.10 ��Ts +4dl FY 2017 $ 3.:'N . 4;',.8fi S ?.28i.944.f P, $, - $ 31, 282.945,66 j 62 10/16/12 RMA Geologica €Consultants $ 5,989.71 $ 5,98971 $ 5,989.71 633 10116 ?12 Cardinal Contractors $ 151,858..93 $ 151'ese,93 $ 151,858,93 64 11..311,2 Hole Monies $ 10,027,10 $ 10,027,10 $ 10,027.10 65 12111/12 Severn (rent $, 48566.70 $ 48,566.70 $ 48,566.70 66 01?09113 RMA Geological Consultants $ 9,170,00 $ 9,170.00 $ 9,170.00 67 01/17113 Hole Mantes $. 8,138:33 $ 8,138.33 56 Ct ?t 7(13 RMA Geckr9 cal Ccxlsuliar!ts & 16,745.71 $ 16,745,71 $ 16,745.71 69 01117113 Savern Trent $'. 1,568.75 $ 1,568.75 $. 1,568.75 70 C2r05/13 CardlrW Contractors $ 26,705.15 $ 26,705.`:5 $ 26,705.. IS 71 02105113 KW Controls $ 12,166.50 $ 12,6850 4 12,188.50 72 02;05113 Hale Mantes :$ 2,532.57 $ 2,532.57 A 2,532.57 73 02i21/13 KW Controls :5 12,168.50 $ 12,168,50 .;,. 12,168.50 74 04/23113 RMA GeelogiOal Consultants $ 11600..00 $ !,500.00 $ 1,000,00 , .............. ...._.,....... —f a:� F-y . ,............ .,,.,,,_ a ?. k.F'Y 2013 ... fi :3072'.19 -,95 .J .,6 , ", W7,23.q.95._�_.__, $ wf„ 5555 i0,,_..a::a;; r1n,i Tnrat $ 5,16744681 $ 5164,74fr.11 $ 44700,00 $ 526474fi.8k Interest FY 2011 Interest $ 5,743.88 FY 20121nleresi $ 2291 .47 FY 20131nl.rest 7 180,54 161 13 IA5 I EO, C Ln E V 0 E 0 a. 4) E E ibi0l qS in g P. yN LL O LL ZI. T Sry n. ER of o -g M p o zz m ir Z ibi0l qS 0 E E CL Z U) UJ > 0 CL LL E 0 0 16 1 '1 p'3 n 161 1 A 3 PORT OF THE ISLANDS General Fund Community Improvement District Cash Flow Projections gratingExoenditur Administrative P1R -Board of Supervisors 31 -May 30-Jun 31-Jul 31 -Aug 30-Sep FICA Taxes 2013 2013 2013 2013 2013 Cash Beginning Balance $ 935,512 $ 1,326,137 $ 1,299,223 $ 1,270,615 $ 1,243,269 Cash Inflow 157,356 178 178 178 178 Cash Outflow (32,183) (27,092) (28,787) (27,524) (28,524) CD Investment - - - - 151,050 Add: Prepaid Items - B 6 8 8 Add: Due from WS Fund 268,121 93 93 93 93 Less: Current Liabilities (as of 4(30113) (2,669) 25 25 25 25 Total Estimated Cash Balance $ 1,326,137 $ 1,299,223 $ 1,270,615 $ 1,243,269 $ 1,365,973 Cash Receipts 120 120 120 120 120 Special Assessments - Levy $ 57,719 $ $ $ $ Special Assessments - Delinquent (prior yr) 99,459 115 115 115 115 Special Assessments - Discount - - - Interest 178 178 178 178 178 Total Cash Inflow $ 157,356 $ 1178 $ 178 $ 178 $ 178 gratingExoenditur Administrative P1R -Board of Supervisors $ 500 $ 500 $ 500 $ 500 $ 500 FICA Taxes 38 38 38 38 38 ProfSery - Engineering 1,467 1,467 1,467 1,467 1,467 ProfServ-Legal Services 2,685 2,685 2,685 2,685 2,685 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 Annual Audit 3,750 700 - - - Telephone 8 B 6 8 8 Postage and Freight 93 93 93 93 93 Rental - Meeting Roorn 25 25 25 25 25 Insurance - General Liability - 19,667 $ 1,695 19,667 $ 19,667 Printing & Binding 120 120 120 120 120 Legal Advertising - - - 432 432 Miscellaneous Services 115 115 115 115 115 Misc.- Assessmnt Collection; Cost 1,341 - - Nlisc. -Web Hosting - - - - 1,000 Office Supplies 10 10 10 10 10 Total Administrative $ 12,516 $ 7,425 $ 9,120 $ 7,857 $ 8,857 Maintenance Contracts - Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts - Landscape 6,902 6,902 6,902 6,902 6,902 Electricity - Streetlighting 1,591 1,591 1,591 1,591 1,591 Utility- Irrigation 1,140 1,140 1,140 1,140 1,140 R &M - Renewal & Replacement 700 700 700 700 700 R &M - Roads 800 800 800 800 800 R&M - Signage 200 200 200 200 200 CIP' - - Total Maintenance $ 19,667 $ 19,667 $ 19,667 $ 19,667 $ 19,667 Total Cash Outflow $ 32,183 $ 27,092 $ 28,787 $ 27,524 $ 28,524 NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in May 2013, Actual receipt date unknown. 16 V 1611 - p3 PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow Projections Cash Receipts Special Assessments - Levy $ 150,465 $ - $ - $ $ Special Assessments - Delinquent (prior yr. 259,432 Special Assessments - Discount - Water /Sewerlirrigation Revenue 18,264 18,264 18,264 18,264 18,264 [rite rest /Miscellaneous 28 28 28 28 28 Total Cash Inflow $ 428,189 $ 18,292 $ 18,292 $ 18,292 $ 18,292 Ooerating Expenditures Administrative P/R -Board of Supervisors FICA Taxes ProfServ- Engineering ProfSery -Legal Services ProfServ-Mgmt Consulting Sery Annual Audit Telephone Postage and Freight Rental - Meeting Room Insurance - General Liability Printing & Binding Legal Advertising Miscellaneous Services Misc.- Assessmnt Collection Cost Office Supplies Total Administrative Maintenance Contracts - Mgmt Services Contracts - Other Services Communication - Teleph - Field Utility - General R &M - Irrigation R &M - Water Plant R &M - Waste Water Plant CIP' Total Maintenance $ 500 31 -May 30-Jun 31-Jul 31 -Aug 30-Sep 38 2013 2013 2013 2013 2013 Cash Beginning Balance $ 262,774 $ 364,990 $ 223,526 $ 194,154 $ 166,127 Cash Inflow 428,189 18,292 18,292 18,292 18,292 Cash Outflow - Expenses (629,546) (159,757) (47,663) (46,319) (160,106) Add: Prepaid Items 576,331 2 2 2 62 Less: Due to General Fund (268,121) 62 62 25 25 Less: Current Liabilities (as of 4/30113) (4,637) 25 - 1,695 Total Estimated Cash Balance $ 364,990 $ 223,526 $ 194,154 $ 166,127 $ 24,311 Cash Receipts Special Assessments - Levy $ 150,465 $ - $ - $ $ Special Assessments - Delinquent (prior yr. 259,432 Special Assessments - Discount - Water /Sewerlirrigation Revenue 18,264 18,264 18,264 18,264 18,264 [rite rest /Miscellaneous 28 28 28 28 28 Total Cash Inflow $ 428,189 $ 18,292 $ 18,292 $ 18,292 $ 18,292 Ooerating Expenditures Administrative P/R -Board of Supervisors FICA Taxes ProfServ- Engineering ProfSery -Legal Services ProfServ-Mgmt Consulting Sery Annual Audit Telephone Postage and Freight Rental - Meeting Room Insurance - General Liability Printing & Binding Legal Advertising Miscellaneous Services Misc.- Assessmnt Collection Cost Office Supplies Total Administrative Maintenance Contracts - Mgmt Services Contracts - Other Services Communication - Teleph - Field Utility - General R &M - Irrigation R &M - Water Plant R &M - Waste Water Plant CIP' Total Maintenance $ 500 $ Soo $ 500 $ 500 $ 500 38 38 38 38 38 1,467 1,467 1,467 1,467 1,467 2,685 2,685 2,685 2,685 2,685 2,364 2,364 2,364 2,364 2,364 3,750 - -- 2 2 2 2 2 62 62 62 62 62 25 25 25 25 25 - 1,695 90 90 90 90 90 351 351 212 212 212 212 212 3,497 - - ` 12 12 12 12 12 $ 14,703 $ M 7,457 $ 9,152 $ 7,808 $ 7,608 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 50 50 50 50 50 360 360 360 360 360 7,010 7,010 7,010 7,010 7,010 765 765 765 765 765 2,053 2,053 2,053 2,053 2,053 2,479 2,479 2,479 2,479 2,479 - 113,788 - 113,788 $ 38,511 $ 152,300 $ 38,511 $ 38,511 $ 152,300 17 16V1 A3 PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow Projections 31 -May 30-Jun 31-Jul 31 -Aug 30-Sep 2013 2013 2013 2013 2013 Debt Service Principal and Interest $ 576,331 $ $ - $ - $ Total Debt Service $ 576,331 $ - $ $ $ Total Cash Outflow $ 629,546 $ 159,757 $ 47,653 $ 46,319 $ 180,108 "NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in May 2013, Actual receipt date unknown. 18 161'1 -A3 PORT OF THE ISLANDS All Funds Community Improvement District PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues $1,442,920 $1,509;995 $1,566,781 !Estimated Ending Cash Balance' $1,365,973 $1,442,920 $1,509,995 Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest /Miscellaneous $2,177 $13,660 $14,429 $15,100 $15,668 Total Operating Revenues $420,161 $431,644 $432,413 $433,084 $433,652 Operatina Expenditures $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $223,540 $230,246 $237,154 $244,268 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $376,298 $387,587 Capital Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 CIP Projects $70,894 $0 $0 $0 $0 Total Capital Expenditures $70,894 $0 $0 $0 $0 Estimated Beginning Cash Balance $1,365,973 $1,442,920 $1,509;995 $1,566,781 !Estimated Ending Cash Balance' $1,365,973 $1,442,920 $1,509,995 $1,566,781 $1,612,846 $1,089,624 $1,089,624 $1,089,624 $1,089,624 WATER AND SEWER ENTERPRISE FUND $208,000 $208,000 $208,000 Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water /Sewer /Irrigation Revenue $208,000 $208,000 $208,000 $208,000 $208,000 Interest /Miscellaneous $2,838 $2,838 $2,838 $2,838 $2,838 Total Operating Revenues $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operating Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439,019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $64,796 Total Capital Expenditures $50,000 $54,796 $54,796 $64,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $24,311 $34,100 $35 „109 $17,162 Estimated Ending Cash Balance $24,311 $34,100 $351109 $17,162 ($9,921) 19 H 0 0 D4 ry 0 0 H H z 0 C, tv O CD 0 I 0 '1; 1 0 1, C.) a) r- in G7 3 Ln H rl- 0 El IL I tt O El ri PS 0 C ci 0 cl, 0 0 C) c rx, 0 0 00 0 C) 0 W , Fil W I 000 r- Co 0 <D co cn N IS) 0) m w M 00 Ln V)- C) 0 0 c 0 0 0 0 Q 0 0 0 0 CD 0 0 0 0 oc�000 0 in Irl to ilq if" 4j)- o 0 0 0 U 0 c 0 C, C) C.) 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T MM Ma)(um u2 +2 T C c a c_- c c c r_ c c c F- t E e E E E E E E E N a> N w 48 N 4) 0) (D d) 0) j) w U) w d) 0 0 a) 0 If) 0 a) w ID 0) (D cn —tu M �2 4-3 w �3 =)cc> .�Q i� iV ——————— i� i�, -i� iQ g N m 0 0 0 0 0 0 0 ° 0 0 0 0 n C-1 f6lco co I c CO M �l D 0 D Q ro L M 1) CD 0 to � ' loi 161 1 A3 c ui O)M LO ID 'o EL L) > vJ 0 ri W 4) E c > r tm m E (D > EL > 0 0 0 C. CO U) a. x < D 0 D Q ro L M 1) CD 0 to � ' loi 161 1 A3 I C� O c O)M LO ID 'o I C� O 16I 1 k3 Severn Trent Environmental Services Port of the Islands Process Residue Disposal Applied against budget account, copies of invoices available upon request Cap $15,000.00 Inv. Date Vendor Description Invoice# Invoice $ Month 1216/2012 Synagro Dewatering 25- 101014 8,005.57 December 8,005.57 Total 8,005.57 Grand Total 2012-2013 3520 Sludge 65191 31 iT c O m 'gyp V1 4) C> C> N Ic > di c 0 M 0 E c rn C c m V C c E ::.2 y 19 0 E Cn CL C, CL u < v� D co Cl? r. in 0 w O e co Cl) 0 Lq 3 o 1-- -5 25 1-- m E w C� (D C) Lqco (D ci CO I ib -1 1 A3 ' O ch O l 0 115 d C O L, ro 07 i coZ; I : T N : 'S ; w C7 zi Cl �i C6 O 0 r� F o L E 0 U) Qd ,�I l 161 1A3 O W O 0 0 U) 8 ro > 4) O > O Cli 0 0 CL c C) IL (D O c oo, N 0 0 Q 0 LO co oo -01 C) O C\j 0 co E C tm M C c m ul y 10 cli CM 00 �o N C\j cm m E o 0 E C3 E? > 0 CL 0) 0 CL A w C7 zi Cl �i C6 O 0 r� F o L E 0 U) Qd ,�I l 161 1A3 8 ro LL M a) N co LO C) 0 (D O c oo, N 0 0 LO co oo -01 C) O C\j U') co cq M In -q co cli CM 00 �o N C\j cm m cn _0 0 E :3 E E .- ou < 0 2 .2 0 0 0 CL S OL E E E _0 0 Cf) _0 0 (1) _0 0 Cl) ui all 0 �2 �C2 11 —to 0 C, 0 0 1611 A3 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 2 - Proposed Budget: (Printed on 5/612013 1lam) 1 Prepared by: , Page # OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ... ............................... 1 -2 BudgetNarrative ........................................ ..............................: ... ............................... 3 -5 Exhibit A - Allocation of Fund Balances ........................................ ...... ...................... _ 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances ... .....:......................... 7 -8 BudgetNarrative ................................................................. ............................... ....... 9 -12 AmortizationSchedule .............................................................. ........ .... ... .., ...... .,,... ..... , 13 SUPPORTING BUDGET SCHEDULES 2013 -2014 Non -Ad Valorem Assessment Summary ....................... 14 CIPSchedule .......... . ............................. ................... .......................... ..... ...... ........ , 15 161' 1 A3 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2014 } r 161 1 A'3 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR-2013 SEP-2013 FY 2013 FY 2014 REVENUES Interest-Investments $ 6,315 $ 5,018 $ 2,177 $ 1,251 $ 894 $ 2,145 $ 2,090 Net Incr(Deer)In FM-invest 2,159 3,456 - 1,303 1,303 Interest-Tax Collector 166 34 15 15 Special Assmnts-Tax Collector 402,233 402,231 435,400 377,681 57,719 435,400 435,400 Special Assmnts-Discounts (11,128) (11,204) (17,416) (9,351) (9,351) (17,416) Other Miscellaneous Revenues 3,676 - 1,575 1,575 I TOTAL REVENUES 403,421 399,535 420,161 372,474 58,613 431,687 420,0741 EXPENDITURES Administrative P/R-Beard of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 528 536 ProfSery-Englneering 21,523 22,923 26,000 10,273 7,338 17,611 26,000 ProfSery-Legal Services 30,200 39,472 12,500 18,795 13,425 32,220 12,500 ProfSery-Mgmt Consulting Sery 25,867 27,539 28,365 16,546 11,819 28,365 29,216 ProfServ-Property Appraiser - 6,531 6,531 6,531 - 6,531 6,531 ProfServ-Special Assessment 8,755 8,974 9,243 9,243 9,243 9,520 Auditing Services 3,750 3,500 3,750 3,750 3,753 3,750 Communication-Telephone 22 36 100 13 9 22 100 Postage and Freight 1,129 1,071 1,500 657 469 1,126 1,200 Rental-Meeting Room 325 325 350 175 125 300 350 Insurance-General Liability 7,830 7,690 8,844 6,156 1,695 7,851 9,028 Printing and Binding 1,578 1,239 2,000 421 601 1,022 1,300 Legal Advertising 475 831 2,200 135 865 1,000 1,000 Miscellaneous Services 482 890 1,375 415 575 990 1,380 Misc-Assessmnt Collection Cost (3,801) 4,816 8,708 7,367 1,341 8,708 8,708 Misc-Web Hosting - 119 1,000 - 1,000 1,000 1,00(1 Office Supplies 448 261 650 70 50 120 500 Annual District Fling Fee 175 175 175 175 - 175 175 Total Administrative 105,694 132,066 120,827 61,709 45,754 127,463 119,794 Field Contracts-Mgml Services 101,289 96,536 100,000 58,462 41,667 100,129 100,000 Contracts Landscape 97,639 83,115 79,440 48,020 34,512 82,532 82,830 Electricity-Streetlighting 13,439 16,615 16,500 11,137 7,955 19,092 19,000 Utility-Irrigation 6,559 12,670 12,600 7,979 5.699 13,678 12,600 R&M-Renewal and Replacement 17,126 12,325 10,000 6,503 3,497 10,000 30,850 R&M-Irrigation - - R&M-Roads&Alleyways 4,000 . 4,000 4,00() 4,000 R&M-Signage . 1,000 1,000 1,000 1,000 Capital Outlay 70,894 - - - 50,000 Total Field 236,052 223,261 294,434 132,101 96,330 230,431 300,280 . I TOTAL EXPENDITURES 341,946 355,327 415,261 213,810 144,084 357,894 420,074 1 Excess(deficiency)of revenues Over(under)expenditures 61,475 44,208 4,900 158,664 (85,471) 73,193 Annual Operating and Debt Service Budget Fiscal Year 2014 1 161 I-Al PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 TOTAL OTHER SOURCES (USES) 4,900 Nei change In fund balance 61,475 44,209 4.900 158,864 (85,471) 73,193 - FUND BALANCE, BEGINNING 1,100,6673 7,162,148 1,206:356 1,206,356 - 1,206,356 1,279,549 FUND BALANCE, ENDING $1, 162,148 $1,206,356 $1,211 $ 1,365,020 $ (85,471) $ 1,279,549 $ 1,279,549 Annual Operating and Debt Service Budget Fiscal Year 2014 2 161'1 A3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 MEVENUES Interest - Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments - Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R -Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water & Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services - Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 3 1611 -A3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES �_. _.... ............. _..........__. - _.. ......._ ....,�.._ _ - l- ......_....._..__ ,....... ,.�. ... .... __._ ..._.......... __._.. Administrative (continued) Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water & Sewer Fund. Communication - Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. Costs will be split evenly with the Water & Sewer Fund. Postage and Freight This represents costs associated with actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 4 16P 1 p3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Miscellaneous -Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects Annual District Filing Fee The District is required to pay an annual fee of $175 to the Department of Community Affairs. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts- Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year). Electricity - Streetiighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility - Irrigation The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R &M- Renewal and Replacement Various costs incurred as needed including but not limited to the entrance, monuments, lighting and lake mgmt. R &M- Irrigation Various repair and maintenance to irrigation system (above ground) including wet checks, rain sensors and valve repairs. R &M -Roads & Alleyways Expenses incurred while maintaining District roadways. R &M- Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water /Sewer Budget Fiscal Year 2014 5 16 I'1 -A3 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - Fiscal Year 2014 $ 1,279,549 Net Change in Fund Balance - Fiscal Year 2014 - Reserves - Fiscal Year 2014 Additions Total Funds Available (Estimated) - 9/30/2014 1,279,549 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 105,018 Subtotal 105,018 Total Allocation of Available Funds 105,018 Total Unassigned (undesignated) Cash $ 1,174,531 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 6 k r - 161 1 A� PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 OPERATING REVENUES Interest - Investments $ 6,244 3 2,686 $ 2,838 $ 197 $ 141 $ 338 $ 578 Water Revenue 41,379 41,089 43,000 27,590 19,707 47,297 45,000 Sewer Revenue 58,8-,9 62,574 65,000 43,363 30,974 74,337 70,000 Irrigation Fees 93,629 82,528 '00,000 56,895 40,639 97,534 -,00,000 Meter Fees 30,200 2,500 12,500 18,795 13,425 - 12,500 Net Incr (Decr) In FMV- 1r:vest 4,021 6,435 28,482 2,427 - 2,427 2906 - SpecialAssmnts - Tax Collector 1,048,566 1,048,559 1,135,025 984,562 150,465 1,135,027 1,135,025 8 pecial Assmnts- Discounts (29,009) 129,206) (45,401) ,24,378) (24,378) (45,401) Other Miscellaneous Revenues 19,379 5,045 - 4,760 - 4,760 TOTAL OPERATING REVENUES 1,243,028 1,222,210 1,300,462 1,095,416 241,9255 1,337,341 1,305,202 OPERATING EXPENSES Personnel and Administration PIR -Board of Supervisors 5,700 6,200 7,000 4;400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 528 536 ProfServ- Engineering 37.664 22,923 26,000 10,273 7,338 17,611 26,000 ProfSery -Legal Services 30,200 38,472 12,500 18,795 13,425 32,220 12,500 ProfSery -Mgmt Consulting Sery 26,978 27,652 28,482 16,615 11,867 28,482 2906 - ProfServ- Property Appraiser 17,025 17,025 17,025 - 17,025 17,025 ProfSery - Special Assessment 7,468 7,655 7,885 7,885 7,886 8,122 ProfSery - Utility Billing 15,155 9,053 - - Audlting Services 3,750 3,500 3,750 - 3,750 3,750 3,750 Commun, cation - Telephone 21 36 100 12 9 21 100 Postage and Freight 561 696 ',000 432 309 741 1,200 Rental - Meeting Roam 325 325 350 175 125 3G0 350 Insurance - General Liability 7,830 7,690 8,270 5,757 1,695 7,452 9,028 Printing and Binding 986 930 1,500 316 451 767 1,300 Legal Advertising 353 670 1,600 98 702 800 1,000 Miscellaneous Services 1,371 2,265 2,050 1,482 1,059 2,541 2,600 Mlsc- Assessmnt Collection Cost 20,371 12,660 22,701 19,204 3,497 22,701 22,701 Office Supplies 517 305 750 82 59 141 500 Depreciation Expense 308,3D9 321,266 Total Personnel and Administration 467,895 479,797 141,499 102,888 46,976 149,864 143,047 Water -Sewer Comb Services Contracts -Mgmt Services 304.000 299,592 309,533 180,954 128,972 309,926 309,533 Contracts -Other Services 1,750 1,750 2,000 1,750 250 2,000 1,750 Communicalion - Teleph - Feld 3,867 4,033 4,512 2,519 1,799 4,318 4,512 Utility - General 79,963 81,516 80,000 49,067 36,048 84,115 83,000 R &M- Irrigation 28,121 38,517 10,000 6,175 3,825 10.000 20,500 R &M -Water Plant 21,415 45,712 10,000 14,377 10,269 24,646 14,000 R &M -Waste Water Plant 46,609 82,093 9,866 17,358 12,399 29:757 45,000 Kse -Bad Debt 2,079 1,267 - 1,267 - Mfsc- licenses & Permits 4,375 5,375 4,500 3;375 1,125 4,500 4;9D0 , Cap pOutlay- irrigation 25,916 1,600 27,516 Annual Operating and Debt Service Budget Fiscal Year 2014 7 161`1 A3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 Cap OutlayWater Plant 50,000 125,730 225,977 351,707 4,000 Cap Outlay -Waste Water Plant - - - 20,000 Total Water -Sewer Comb Services 490,100 560,667 480,411 428,488 421,264 849,752 506,795 Debt Service Principal Debt Retirement - - 497,303 497,303 407,303 514,758 Interest Expense 179,380 174,899 158,056 13,171 144,885 158,056 140,601 Tatai Debt Service 179,380 174,899 655,359 13,171 642,188 655,359 655,360 TOTAL OPERATING EXPENSES 1.137375 0,215,363 1,277269 644,547 1,118428 1654975 1,305,202 Operating income (loss! 105,653 6,847 23,193 550,869 (668,503) (317,634) 0 OTHER FINANCING SOURCES (USES) Contribution to (Use oq Fund Balance TOTAL OTHER SOURCES (USES) Change in net assets 1.05,653 6,847 23,193 550,869 (868,503) (317,634) 0 TOTAL NET ASSETS, BEGINNING 7,541,548 7,647,201 7,654,048 7,654,046 7,654.046 7,336,414 TOTAL NET ASSETS, ENDING $ 7,647,201 $ 7,654,048 $ 7,677,241 $ 8,204,917 $ (868,503) $ 7,336,414 $ 7,336,414 Annual Operating and Debt Service Budget Fiscal Year 2014 8 161 i A-3 PORT OF THE ISLANDS Community Improvement District Wafer and Sewer Fund Budget Narrative Fiscal Year 2014 rr REVENUES !..____..._,..........._. _ ....... .... . . ...... ..... .................. ..-- - --- - -- Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services- Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water /Sewer Budget Fiscal Year 2014 9 161 1 A3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 ...... .......T EXPENDITURES Administrative (continued) Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication - Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 10 161 1 A3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 .... __._. .... __.. —.__ EXPENDITURES Administrative (continued) Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts -Other Services Preventative generator maintenance services will be provided by Superior Power. Communication — Teleph — Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239- 642 -9219) $3,180 Century Link Plant Fax Line (239- 642 -9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility - General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc. Tvpe 9741120000 25000 E. Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Gays Drive Lift Station 6941120000 0 Gays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R &M — Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R &M — Water Repair and maintenance costs associated with the water plant. R &M — Waste Water Repair and maintenance costs associated with the waste water plant, Annual Operating and Water /Sewer Budget Fiscal Year 2014 11 16110.43 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Field (continued) Miscellaneous - Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay — Water Plant Funds spent on capital improvement projects for the water plant. • W -22 $4,000 FIRE HYDRANT REPLACEMENT Capital Outlay — Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww -24 $20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water /Sewer Budget Fiscal Year 2014 12 161 iA 34 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 1111/2012 $79,028.23 $79,02823 5111/2013 $497,303.14 3,510% $79,028.23 $576,331.37 $655,359.60 11/112013 $70,300,56 $70.300-56 $1112014 $614,758,49 3.510% $70,300.56 $565,050.05 $655,359.611 111112014 $61,266.55 S61,2W$5 5/112015 $532,826,51 3,510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 51112016 $551,526.72 3.510% $51,915.45 $603,444.17 $655,359.62 111112016 $42,236,12 $42,236.12 5)1/2017 $570,887.38 3.510% $42,236.12 $613,123,50 $655,359.62 1 111120 1 7 $32,217.04 $32.217.04 6M2018 $590,925.52 3.510% $32,217.04 $623,142,56 $655,359.60 11!112018 $21,846,30 $21.846.30 511/2019 $611,667.01 3.510% $21,646.30 $633,513.31 $655,359.61 111112019 $11,111.55 $11,111,55 511/2020 $633,136,52 3,510% $11,111,55 $644,248.07 $655,359.62 Total $4.005,730.15 $739,1143.00 $5,242,876.89 $5,242,876.69 Annual Operating and Debt Service Budget Fiscal Year 2014 13 16 11. Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2014 `161 I � :.- A 3 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non -Ad Valorem Assessment Roll FY 2013 -2014 Product Type Maint. ERC Allocation MainVERC $ 400 W/S ERC Allocation l W/S Standby $1,124 $413 W/S Capital $711 Total per Product Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2013 to FY 2014 Product Type Total FY 2014 Total Increase FY 2013 (Decrease) % Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 0% Annual Operating and Debt Service Budget Fiscal Year 2014 14 4 r C, N 7 N. �2 a`L• d� °a o� Q E I CL a U 4� U r Q H � W H a U. E 0 E 0. U �A3 161 ]. r, sM1 N M W ul b • tt,,.. p ppM O C d' M N M wN •/? V) d 4Y vt Va M V! N! pM 0 6 1L Ui N� ,. U5 Mry yU�Y uHps' m d c 9 uY +et M 4A w1 i£! M �a °a CV eM1 w ` NN N m •i3 W i4 uW lxx us N N C Oro G a O Ll � aF �A3 161 ]. Page 1 of I 0 i6 3 Swade, Janice From: Randel, Helena Sent: Tuesday, May 21, 2013 10:38 AM To: Swade, Janice Cc: Langston, Elizabeth; LaCap, Luvinia Subject: POI FY 2014 Approved Tentative Budget Attachments: DISTRICTS - #51728 -v1 -Port of the-- Islands_FY_ 2014 _Approved_Tentative_Budget.pdf Good morning, Please find a copy of POI's FY 2014 approved tentative budget attached. Thank you, Helena Randel Accountant Severn Trent Services T: + 1 954.753.5841 F: + 1954.345.1292 hrandel severntrentms.com www.severntrentse,,,rvices com. 5/21/2013 Page 1 of 2 161k1W A3 Swade, Janice From: Teague, Cal Sent: Tuesday, May 21, 2013 10:09 PM To: Swade, Janice Subject: RE: POI FY 2014 Approved Tentative Budget If Helena sent to you then yes it is fine. Calvin Teague District Manager Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL. T: 239 -245- 7118 -Ext. 301 F: 239 - 245 -7120 C: 239 -223 -4437 Email: cteague @severntrentms.com From: Swade, Janice Sent: Tuesday, May 21, 2013 11:43 AM To: Teague, Cal Subject: FW: POI FY 2014 Approved Tentative Budget Is this OK to send to the County? Note to Board Members - As all Supervisors are included on this e-mail, please do not answer this e-mail via the "reply to all" button, in order to avoid an unintentional violation of the Sunshine Law. Janice Swade District Recording Secretary Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, FL 33071 (954) 753 -5841 Ext. 3058 (Telephone) (954) 345 -1292 (Fax) From: Randel, Helena Sent: Tuesday, May 21, 2013 10:38 AM To: Swade, Janice Cc: Langston, Elizabeth; LaCap, Luvinia 5/22/2013 Subject: POI FY 2014 Approved Tentative Budget Good morning, Please find a copy of POI's FY 2014 approved tentative budget attached. Thank you, Helena Randal Accountant Severn Trent Services T: + 1 954.753.5841 F: + 1 954.345.1292 hrandel @severntrentms.com www.severntrentservices.com 5/22/2013 Page 2 of 2 161 1 --A3 161 1 A3 RESOLUTION 2013 -3 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2014 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed Operating and /or Debt Service Budget for Fiscal Year 2014; a copy of which is attached hereto, and WHEREAS, the Board of Supervisors has considered said proposed Budget and desires to set the required Public Hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; 1. The Budget proposed by the District Manager for Fiscal Year 2014 is hereby approved as the basis for conducting a Public Hearing to adopt said Budget. 2. A Public Hearing on said approved Budget is hereby declared and set for the following date, hour and location: Law. Date: Friday, August 16, 2013 Hour: 10:00 a.m. Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 Notice of this Public Hearing shall be published in the manner prescribed by Florida Adopted this 17th day of May, 20.1. g .. _. Norine Dillon Ch'al ' er, Calvin '1'ea r, g Secretary 161'1 -A3 Port of the Islands Community Improvement District Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Telephone: (954) 753 -5841 • Fax: (954) 345 -1292 Via Federal Express May 21, 2013 Mr. Leo E. Ochs, Jr. Collier County Manager 3299 Tamiami Trail East Suite 202 Naples, Florida 34112 Mr. A. William Moss Naples City Manager City Hall 735 Eighth Street South Naples, Florida 34102 RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2014 Dear Messrs. Ochs and Moss: In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual Budget for the ensuing Fiscal Year at least sixty (60) days prior to the Public Hearing. The District's Public Hearing is scheduled as follows: Date: Friday, August 16, 2013 Time: 10:00 a.m. Place: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 I am pleased to enclose the District's Proposed Annual Operating and Debt Service Budget for Fiscal Year 2014 as required by statute and request you post it to the County's website under Special Districts. If you have any questions or comments, please feel free to contact me directly at (239) 245 -7118. Sincerely, Ain el's � J District Manager Enclosure cc: District Files (agency) 16I 1-p3 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 2 - Approved Tentative Budget: (Approved on 5/1712013) Prepared by: PORT OF THE ISLANDS Community Improvement District Table of Contents 161 '1 -A3 Page # OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ................. 1 -2 BudgetNarrative ................................................. ............................... 3-5 Exhibit A - Allocation of Fund Balances ............................................ ............................... 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances ........ .........,............... .. 7 -8 BudgetNarrative .......................................................................... ............................... 9 -12 AmortizationSchedule ................................................................... ............................... 13 SUPPORTING BUDGET SCHEDULES 2013 -2014 Non -Ad Valorem Assessment Summary .......... 14 CIPSchedule ....................................... ......:........ .................... ............................... 15 161 1 --A3 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget 161 1 A3 General Fund ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 REVENUES Interest - Investments $ 6,315 $ 5,016 $ 2,177 $ 1,251 $ 894 $ 2,145 $ 2,090 Not Incr (Decr) In FMV- Invest 2,159 3,456 5,700 1,303 1,303 - Interest - Tax Collector 166 34 FICA Taxes 15 15 - Special Assmnts- Tax Collector 402,233 402,231 435,400 377,681 57,719 435,400 435,400 Special Assmnts- Discounts (11,128) (11,204) (17,416) (9,351) (9,351) (17,416) Other Miscellaneous Revenues 3,676 18,795 - 1,575 1,575 ProfServ-Mgmt Consulting Sery TOTAL REVENUES 403,421 399,535 420,161 372,474 58,013 431,067 420,074 EXPENDITURES Administrative 101,289 98,536 100,000 55,462 41,667 100,129 100,000 P/R -Board of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 526 536 ProfServ- Engineering 21,523 22,923 26,000 10,273 7,338 17,611 26,000 ProfServ-Legal Services 30,200 36,472 12,500 18,795 13,425 32,220 12,500 ProfServ-Mgmt Consulting Sery 26,867 27,539 28,365 16,546 11,819 26,365 29,216 ProlServ- Property Appraiser - 6,531 6,531 6,531 4,000 6,531 6,531 ProtServ-Speclal Assessment 8,755 8,974 9,243 9,243 1,000 9,243 9,520 Auditing Services 3,750 3,500 3,750 - 3,750 3,750 3,750 Communication- Telephone 22 36 100 13 9 22 100 Postage and Freight 1,129 1,071 1,500 657 469 1,126 1,200 Rental - Meeting Room 325 325 350 175 125 300 350 Insurance - General Liability 7,830 7,690 8,844 6,156 1,695 7,851 9,028 Printing and Binding 1,578 1,239 2,000 421 601 1,022 1,300 Legal Advertising 475 831 2,200 135 865 1,000 1,000 Miscellaneous Services 482 890 1,375 415 575 990 1,380 Misc-Assessmnt Collection Cost (3,801) 4,816 8,708 7,367 1,341 8,708 8,708 Misc -Web Hosting - 119 1,000 - 1,000 1,000 1,000 Office Supplies 448 261 650 70 50 120 500 Annual District Filing Fee 175 175 175 175 175 175 Total Administrative 105,894 132,066 120,827 81,709 45,754 127,463 119,794 Field Contracts -Mgmt Services 101,289 98,536 100,000 55,462 41,667 100,129 100,000 Contracts - Landscape 97,639 83,115 79,440 48,020 34,512 82,532 82,830 Electricity - Streetlighting 13,439 16,615 16,500 11,137 7,955 19,092 19,000 Utility - irrigation 6,559 12,670 12,600 7,979 5,699 13,678 12,600 R &M- Renewal and Replacement 17,126 12,325 10,000 6,503 3,497 10,000 30,850 R &M- Irrigation - 1 R &M -Roads & Alleyways - 4,000 - 4,000 4,000 4,000 R &M- Signage 1,000 - 1,000 1,000 1,000 Capital Outlay 70,894 50,000 Total Fuld 236,052 223,261 294,434 132,101 98,330 230,431 300,280 TOTAL EXPENDITURES 341,946 355,327 415,261 213,610 144,084 357;894 420,074 Excess (deficiency) of revenues Over (under) expenditures 61,475 44,208 4,900 158,664 (05,471) 73,193 Annual Operating and Debt Service Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2014 Proposed Budget 1611 A3 General Fund Annual Operating and Debt Service Budget Fiscal Year 2014 2 ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013_ _ FY 2014 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 TOTAL OTHER SOURCES USES 4,900 " Net change in fund balance 61,475 44,208 4,900 158,664 (85,471) 73,193 - FUND BALANCE, BEGINNING 1,100,673 1,162,148 1,206,356 1,206,356 1,206,356 1,279,549 FUND BALANCE, ENDING 11,162,148 $1 $1,211,256 $ 1365 D2D $ 55,471 $1,2 $11279,549 Annual Operating and Debt Service Budget Fiscal Year 2014 2 161 1 A3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 REVENUES _. Interest-investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R -Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water & Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services- Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 3 161 i A3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water & Sewer Fund. Communication- Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. Costs will be split evenly with the Water & Sewer Fund. Postage and Freight This represents costs associated with actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous - Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2 0/6 of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 161 � �A3 PORT OF THE ISLANDS Community Improvement District Genera! Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Miscellaneous -Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District is required to pay an annual fee of $175 to the Department of Community Affairs. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts - Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year). Electricity - Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility - Irrigation The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R &M- Renewal and Replacement Various costs incurred as needed including but not limited to the entrance, monuments, lighting and lake mgmt. R &M- Irrigation Various repair and maintenance to irrigation system (above ground) including wet checks, rain sensors and valve repairs. R &M -Roads & Alleyways Expenses incurred while maintaining District roadways. R &M- Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water /Sewer Budget Fiscal Year 2014 V PORT OF THE ISLANDS Community Improvement District Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS ib 11 A3 General Fund Amount Beginning Fund Balance - Fiscal Year 2014 $ 1,279,549 Net Change in Fund Balance - Fiscal Year 2014 - Reserves - Fiscal Year 2014 Additions - Total Funds Available (Estimated) - 9/30/2014 1,279,549 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 105,018 Subtotal 105,018 Total Allocation of Available Funds 105,018 Total Unassigned (undesignated) Cash $ 1,174,531 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 6 1611 q3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 OPERATING REVENUES interest - Investments $ 6,244 $ 2,666 $ 2,838 $ 197 $ 141 $ 338 $ 578 Water Revenue 41,379 41,089 43,000 27,590 19,707 47,297 45,000 Sewer Revenue 58,819 62,574 65,000 43,363 30,974 74,337 70,000 Irrigation Fees 93,629 82,528 100,000 56,895 40,639 97,534 100,000 Meter Fees 26,978 2,500 28,482 16,615 11,867 28,482 29,336 Not Incr (Decr) In FMV- Invest 4,021 6,435 - 2,427 - 2,427 17,025 SpecialAssmnts - Tax Collector 1,048,566 1,048,559 1,135,025 984,562 150,465 1,135,027 1,135,025 SpecialAssmnts- Discounts (29,009) (29,206) (45,401) (24,378) (24,378) (45,401) Other Miscellaneous Revenues 19,379 5,045 3,750 4,760 - 4,760 3,750 TOTAL OPERATING REVENUES 1,243,028 1,222210 1300,462 1.095416 241,925 13137.341 1,305,202 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 528 536 ProfServ- Engineering 37,564 22,923 26,000 10,273 7,338 17,611 26,000 ProfServ-Legal Services 30,200 38,472 12,500 18,795 13,425 32,220 12,500 ProfServ-Mgmt Consulting Sery 26,978 27,652 28,482 16,615 11,867 28,482 29,336 ProfServ- Property Appraiser - 17,025 17,025 17,025 10,269 17,025 17,025 ProfServ- Special Assessment 7,468 7,655 7,685 7,885 12,399 7,885 8,122 ProfServ- UOlity Billing 15,155 9,053 1,267 1,267 - Auditing Services 3,750 3,500 3,750 3,375 3,750 3,750 3,750 Communication - Telephone 21 36 100 12 9 21 100 Postage and Freight 561 696 1,000 432 309 741 1,200 Rental - Meeting Room 325 325 350 175 125 300 350 Insurance - General Liability 7,830 7,690 8,270 5,757 1,695 7,452 9,028 Printing and Binding 986 930 1,500 316 451 767 1,300 Legal Advertising 353 670 1,600 98 702 600 1,000 Miscellaneous Services 1,371 2,265 2,050 1,482 1,059 2,541 2,600 Misc- Assessmnt Collection Cost 20,371 12,660 22,701 19,204 3,497 22,701 22,701 Office Supplies 517 305 750 82 59 141 500 Depreciation Expense 308,309 321,266 Total Personnel and Administration 487,895 479,797 141,499 102,888 46,976 149,864 143,047 Water -Sewer Comb Services Contracts -Mgmt Services 304,000 299,592 309,533 180,954 128,972 309,926 309,533 Contracts -Other Services 1,750 1,750 2,000 1,750 250 2,000 1,750 Communication - Teleph - Field 3,867 4,033 4,512 2,519 1,799 4,318 4,512 utility - General 79,963 81,516 80,000 49,067 35,048 84,115 83,000 R &M- Irrigation 28,121 38,517 10,000 6,175 3,825 10,000 20,500 R &M -Water Plant 21,415 45,712 10,000 14,377 10,269 24,646 14,000 R &M -Waste Water Plant 46,609 82,093 9,866 17,358 12,399 29,757 45,000 Misc -Bad Debt 2,079 1,267 1,267 - Misc- Licenses & Permits 4,375 5,375 4,500 3,375 1,125 4,500 4,500 Cap Outlay-Irrigation 25,916 1,600 27,516 Annual Operating and Debt Service Budget Fiscal Year 2014 7 1611 A3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 Cap Outlay -Water Plant 50,000 125,730 225,977 351,707 4,000 Cap Outlay -Waste Water Plant - 20,000 Total Water -Sewer Comb Services 490,100 560,667 480,411 426,488 421,264 849,752 506,795 Debt Service Principal Debt Retirement 497,303 497,303 497,303 514,758 Interest Expense 1791380 174,899 158,056 13,171 144,885 158,056 140,601 Total Debt Service 179,380 174,899 655,359 13,171 642,188 655,359 655,360 TOTAL OPERATING EXPENSES 1,137,375 1,215,365 1,277,269 544,547 1,110,428 1654,975 :1:30502 Operating income (loss) 105,653 6,847 23,193 550,869 (868,503) (317,634) 0 OTHER FINANCING SOURCES (USES) Contribution to (Use ot) Fund Balance TOTAL OTHER SOURCES USES - - - Change in net assets TOTAL NET ASSETS, BEGINNING TOTAL NET ASSETS, ENDING 105,653 6,847 23,193 550,669 (868,503) (317,634) 0 7,541,548 7,647,201 7,654,048 7,654,048 - 7,654,048 7,336,414 $ 7,647,201 7 654 046 $ 7,677,241 8 ®04,917 $ (868,503) $ 7,336,414 $ 7,336,414 Annual Operating and Debt Service Budget Fiscal Year 2014 8 PORT OF THE ISLANDS Community Improvement District Budget Narrative Fiscal Year 2014 161 1 A3 Water and Sewer Fund REVENUES Interest-investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services- Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund. Professional Services- Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water /Sewer Budget Fiscal Year 2014 9 161'f A 3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication- Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals —Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held_ The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 10 161 1 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts -Other Services Preventative generator maintenance services will be provided by Superior Power. Communication — Teleph — Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Descriolion Annual Amount Century Link Plant Land Line (239- 642 -9219) $3,180 Century Link Plant Fax Line (239- 642 -9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob ofi rtower failures 84 Total $4,512 Utility - General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc. Tyipe 9741120000 25000 E. Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R &M — Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R &M — Water Repair and maintenance costs associated with the water plant. R &M — Waste Water Repair and maintenance costs associated with the waste water plant. Annual Operating and Water /Sewer Budget Fiscal Year 2014 11 A3 161 1 p3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Field (continued) Miscellaneous - Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay — Water Plant Funds spent on capital improvement projects for the water plant. • W -22 $4,000 FIRE HYDRANT REPLACEMENT Capital Outlay — Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww -24 $20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water /Sewer Budget Fiscal Year 2014 12 161 1 A3 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Servlos 111112012 $79,028:23 $79,028.23 5/1/2013 $497,303.14 3.510% $79,028.23 $576,331.37 $655,359.60 11/112013 $70,300.56 $70,300,56 5/1/2014 $514,758.49 3.510% $70,300.56 $585,059.05 $655,359.61 11/1/2014 $61,266,55 $61,266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/112015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 111112017 $32,217.04 $32,217.04 5/1/2016 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513,31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $4,005,730.15 $739,843.80 55,242,676.89 $5,242,878.89 Annual Operating and Debt Service Budget Fiscal Year 2014 13 161 IA3 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non -Ad Valorem Assessment Roil FY 2013 -2014 Product Maint. ERC MainVERC W/S ERC W/S Standby W/S Capital Total per Type Allocation 400 Allocation $1,124 Hotel Room Product $1,074 $0 0% Condo Unit $1,299 $413 $711 Single Family $1,524 $1,524 $0 0% Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2013 to FY 2014 Product Total Total Increase % Type FY 2014 FY 2013 (Decrease) Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 0% I 1.9 t� L2 t 0 0. of M CL 0) E 124 tm 02 E CL CL CL m 0 U) Z tz E 0 CL tL E 0 E 0 E C) rH yN LL LL N CI ID O �2 161 '1 A3 �l Fn LL . .......... yN LL LL ID O E E rH yN LL LL N CI ID O �2 161 '1 A3 �l 16 I `l A3 tk k,2*,V Oro, a, May 2013 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.316 MG for the month of April, which is an average of 0.077 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.889 MG for the month of April, which is an average of 0.063 MGD Reuse System Operations and Maintenance The reuse system delivered 7.740 MG for the month of April, which is an average of 0.258 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met In the community: • Sidewalks on Cays Drive, Stella Maris S., Sunset Cay, Venus Cay, Windward Cay & Wilderness Cay were pressure washed. • Small Banyan tree was removed from drainage grating on Stella Maris S. CMMS Work Order Report Summary Total # of WO's 219 Total # of WO's Completed 219 Total Hours 55.50 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 -642 -9469 - www.sevemtrentservices.com ioiY43 4e.. • i / May 2013 Field Managers Report Removal of Baby Banyan Tree in Stella Maris S. Drain e� y TZ tea° t � '�' i t. r °'" 4. s ' Sidewalks Before&After Pressure Washing Photos,.i A„,.'11*,111'.!'1'4,7141t4k**,,,,,i`;:;::'.'',;'3110-.'''-'-....::'I''''', d w .:.y 2 T RENT 12600 Union Road Naples,Florida 34114•Tel 239.64 239-642-9469•wwwseverntrentservices.com > . 161 1 3 icr()--4ck' i A. i gle NS ry May 2013 Field Managers Report One of the tools they used to wash! • = t ;, You can see the difference that the pressure washing z made! ,7, e-f SEVERN 3 T "tNT 12600 Union Road Naples,Florida 34114•Tel 239-642 239-642-9469•www.severntrentservices.com . . . , 161 I 43 te_ • . 1 ,,,,' . c, iks.)•... May 2013 Field Managers Report While inspecting the pressure washing job, I noticed that many of the sidewalks have cracks and breaks in multiple locations. Here are some pictures.After the pictures,there is a chart of findings for review. Gutter in front of 158 Windward Cay Venus Cay SEVE-+N 4 SifiriMill 12600 Union Road Naples,Florida 34114•Tel 239-642-9219 239-642-9469•vow,severntrentservlces.com r„ a a _, a r s , a 161 '. fR3 *4e_ kit . . ...„....., i 0, ,...„, ,, May 2013 Field Managers Report Sunset Cay e, <:=_€ is 3 5 MINIM 12600 Union Road Naples,Florida 34114.Tel 239-642-9219 Fax 239-642-9469.www.severntrentservices.com l 1611 . A3 ke-11, 01 z sh ��3`� 6� Nl4j'. 4 �JL May 2013 Field Managers Report Port of the Islands CDD 2013 Sidewalk and Gutters Ins eCtian Re ort Gutters Sidewalks Re air Method Re air Method St. Name Grind Replace Patch Grind Replace Patch Ca s Dr. Just N. of Lift Station _ Stella Maris S. south of and 10 146 Windward Cav 4 Ca vs & Windward 10 Windward Ca - Just passed FH 4 Windward Ca - on the curve 2 Ca vs & Venus Cay 2 Ca vs Dr - across from Reuse Sin 3 Windward Ca - W of Ca s to FH 4 6 Sunset Ca - From Ca s Dr to 1st house 204 Sunset Ca - From 182 to Last FH 315 275 Ca s (East side ) Curb & Gutter 2 215 Ca s East 6 3 3 Totals in Feet 8 0 9 547 14 • 6 EMMM EMMM 12600 Union Road Naples, Florida 34114 - Tel 239-642 -9219 •'Fax 239 -642 -9469 • www.severntrentservices.com 161 1`q3 May 2013 Field Managers Report Water Loss Reports 7 12600 Union Road Naples, Florida 34114 • Tel 239 -64 239 -642 -9469 • www.severntrentservices.com (v ��o1 102 0 � O T ttoo O I v Cl 0 u W of N u �F a O n CQ N CL a C) m t u U O = !` p C W c T ° p � _ « a m �`a E m a O C a E 4 to � N E u N F= 0 U V a V c C c u 7e a tl'! ono to r �000: N Cl) W v OOD v m v Io• v W. v' V Nl v n m v v Do 0000; ni ,0o u o a 0 0 a �> m N uai E « w c ` � O O z O _ - fOa c N N a b It °o N V! °o ° o a LLI e 5 L f' U U w 0 N a a u W O a U N a m I Er! d' f, �6 uj CL tq � a � F- a a Li L�i O m 0 z to W ~ U a o u o a fn =V) 0 61 N C vj r i- �N E 0 z CL c q >7 S E c D E v u LU a. 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W C 0 V C N CL cr C p1 t3 O fl @ O C O m CL o- d co C pi o d > > Q O z O O � E E a3a6 d m v 01 C CL c cq > 0 o v C LL �4bim 0 d p1 t3 O 01 C O m CL > O CJ C C C 0 `° c� CL 12 z i 2 :1 z> 10 N m H V41 Z v v w'z'Z Z t!7 >. 1 f% n !Y i N d> 7 c,j N OC`1 E o o E E E E CIO A i y N N d 0s « q7 N N N N N N M N r ` 0 0 0 O 161'f A'? 0 N C f0 C 01 C_ N M X OM N NN l .40 o f y A3 Adams, Tennille From: Sent: To: Subject: Attachments: Another, email and attachment Teague, Cal Thursday, May 09, 2013 10:57 PM Adams, Tennille FW: ITT - Xylem: Port of the Islands WTP REDLINED Xylem Payment Application #3.pdf From: Ron Benson [mailto:RonBenson hmengcoml Sent: Thursday, May 09, 2013 4:54 PM To: Steven Clements(a>Xyleminc.com Cc: Dan Cox; Teague, Cal Subject: FW: 117 - Xylem: Port of the Islands WTP Mr. Clements Attached is the most recent corrected pay application. This reflects the amount of work performed by Xylem under their contract with Port of the Island and the sum of previous payments. You will note that the amount $23,934 is the unused portion of the owner- directed allowance. Essentially, the sum of proposals from Xylem to do additional work which was not in the contract was less than the allowance available for that purpose. Xylem has not provided Port of the Islands with the Final Contractor's Certifications and Release from the Surety as required in the contract for a final payment. A prior letter from Dan Cox, Esq. to Xylem identified that this was required and once received, Port of the Islands would release the undisputed amount with a corrected invoice from Xylem which matched the actual status of work completed and prior payments. Port of the Islands would like to resolve this as quickly as possible and has been awaiting response from Xylem to Mr. Cox's prior correspondence. The Port of the Islands' Board of Supervisors meets next on Friday, May 17th and could consider final resolution at that time. Feel free to contact with any questions. Best wishes 11TOW (239) 254 -2000 (239) 254 -2098 (fax) (239) 777 -1611 (mobile) I 161 1 'A3 From: Clements, Steven - Xylem [mailto :Steven Clements @Xyleminc.com] Sent: May 07, 2013 12:06 PM To: Clifford Pepper Subject: Port of the Islands Mr. Pepper, I've taken over the responsibilities of Controller for Travis Kirsch as he is no longer with the company. I don't know the details of what happened on Port of the Islands but it looks as if we did not meet our deadline, we incurred liquidated damages, we disputed the liquidated damages and there has not been an agreement between Flowtronex and Port of the Islands on liquidated damages which has delayed payment of $162,881.30. If we arrive at a liquidated damages amount we both agree to and we issue a credit memo for that amount will the remaining balance be paid at that time? What amount of damages would be an appropriate settlement at this time and what is that based on? I'm sorry that this information may be repetitive; so high level information will be sufficient as I'm not familiar with the technical aspects of the projects. Please call me with any questions or concerns. Thank you, Steven Clements, CPA Controller (Interim) Office: 469.221.1241 Mobile:214.998.9385 Steven.Clements x leminc.com xytem CONFIDENTIALITY NOTICE: This e -mail, including any attachments and /or linked documents, is intended for the sole use of the intended addressee and may contain information that is privileged, confidential, proprietary, or otherwise protected by law. Any unauthorized review, dissemination, distribution, or copying is prohibited. If you have received this communication in error, please contact the original sender immediately by reply email and destroy all copies of the original message and any attachments. Please note that any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of Xylem Inc. A* 0 O M AP cr CP 5 161 1 A3 ��Cu In, E D Ld o W), 40t. VP to 4* 94 i. U_ A in Or 0 8 c8; 99 1 CL Ct o g, C> C� 0 0 8 a 0 CD 0 C> 0� C, ol q C� cl C) C� C� C> C� au . c, 6 C; C; CD. 0 C> 8 4D m CIO. 0 co c, > LO &1 8C 0 Wt C� Ct Co co qol)- ^ Q9, N ID U� Nr ClD w) iD n to . QD 08 W 1CS ct to w vi� so> u4. 44, vl, Vil V* to CV CL CR cL Co .9� Lk. CL 2 Co c m UJ c 0 W 0 w th ca ap �c co a. ro m E :I Ll. CL ;a cis U. w co CD Q t7, co —,- T o w 0w(Lu. w to C> w 0 coo 161 1 A3 ��Cu In, E D Ld 161 Mr. Cox, Per our recent telephone conversation, I am submitting an official request that my property at The Port of the Islands be charged 1 (one) CID assessment. Per your email dated 09 -17 -13 (copy attached) there were several items that should be addressed to consider approval of my request. 1. Parcels should be consolidated as 1 2. no potential for use on attached parcel 3. property cannot be sold separately I am attaching the following documentation that confirms that these items or conditions are met. 1. copy of collier county building permit for new addition 2. copy of survey showing addition is located on lot 3 & 4 3.aerial view of both parcels combined per Collier Co. 4. photo of property with completed addition I believe the documentation attached is more than sufficient to conclude that the property is now 1 parcel and any future development or the ability to sell separately is not possible. If you would happen to need any other information please don't hesitate to let me know. Thank you in advance for your help and guidance in this matter and I look forward to hearing the outcome of your presentation to the board. e s� 0^- Stephen G. Morgan Cell #304 -573 -8099 1 A3 161 1 'A3 Dan Cox <dhcox @gtcom.net> 9/17/12 to Cal, me Mr. Morgan, I will be glad to bring your request to the Board on Friday. However, the process would be that the request for an adjustment to the assessments is addressed when the Board of Supervisors sits as the Board of Adjustment during the budget/assessment levy public hearing in August of each year. We can let them know that the issue will be brought up for their consideration at that time and gauge their apparent willingness to do so. There is a process through the Collier County Community Development Department that actually merges the two lots into one. Has that been done? The reason I ask is, the assessments are based on the availability of facilities and services to support the development of property. It is the potential for use that makes them valid. If the two lots are merged into one, the additional capacity for development goes away and the rationale for supporting your request is stronger. While the Property Appraiser is treating the property as one lot if they can still be separately sold and a house built on the other lot in the future, the Board may have a hard time granting your request. I will send you an e- mail after the meeting. Feel free to call me if you have any questions. Dan Daniel H. Cox, P.A., Attorney at Law P.O. Drawer CC206 West 6th Street Carrabelle, FL 32322 BOARD OF COUNTY COMMISSIONEKS PERMIT PERMIT #: PRBD2012112287101 PERMIT TYPE: AL ISSUED: 11-08-12 BY: APPLIED DATE: 1I -01 -12 MASTER #: COA: JOB ADDRESS: 199 Eveningstar CAY JOB DFSCRIPEION: ADDING 18X26 CONCRETE PAD AND 18X26 JOB PHONE COMPOSITE ROOF ENCLOSURE] 99 EVENING STAR CAY LOT 314 SUBDIVISION #: FLOOD MAP: FOLIO #: 31417501404 OWNER INFORMATION: MORGAN, STEPHEN G & SUSAN A PO SOX 44 RONCEVERTE , WV 24970- FCC CODE: 329 CONSTRUCTION CODE: 0207 JOB VALUE: $7,800.00 BLOCK: ZONE: ELEVATION: SECTION-TOWNSHIP-RANGE: 9 -52 -28 CONTRACTOR INFORMATION: Gulf West Aluminum & Screens, LLC 141 10th Ave NE Naples, FL 34120 CERTIFICATE # c2sivs TOTAL RES SOFT. 468 16PTA'3 APPROVAL DATE: 11 -07 -12 PPIIONE: TOTAL COMM SQFT: 0 LOT: SETBACKS FRONT: REAR: 12 DE LEFT: 10' separation RIGHT: 10' separation SEWER: WATER: CONTACT NAME: CONTACTPHONE: Per CoIIier County Ordinance No. 2002 -t11, as it pray be amended, all wort: most comply with all applicable laws, codes, ordinances, and any additional stipulations or conditions of this permit, This permit expires if work authorized by the permit is not commenced within sit (6) months from the date of issuance of the permit. Additional fees for failing', to obtain permits prior to the commencement of construction may be imposed. Pennittee(s) further understands that any ck)lttractOr tttfit may be employed must be a licensed contractor and that the structure must not be used or occupied until a Certificate of Occupancy is issued. NOTICE: PRIOR TO THE REMOVAL OF ASBESTOS PRODUCTS OR THE DEMOLITION OF A STRUCTURE, FEDERAL AND STATE LAWS MPROTECTION NOTICE OF THE INTENDED WORK TO THE STATEDEPARTM NT O E ENVIRONMENTAL MENTAL (DEP). FOR MORE INFORMATION, CONTACT DEP AT (239) 344 -5600. In addition to the conditions of this permit, there may be additional restrictions applicable to this property that may he found in the public records of this county, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT. 55' SOUTH OF SEAWALL FACE 1.3' CONCRETE SEAWALL-; ° SDFi:, NBA 41`53 "W_4,0 '[1FI..HS`mSOUTH OF J 1> C 12' DRAINAGE EASEMENT/ 4s 40 �Ql(o °41'S3`Wm._..4- PRM - t89 .5 s 10.25 1 SIR 65 A SIR 11.5 �" 1 o 0 o c� u^x n! p z '^ Lo N LOT #3 r CONCRETE SLAB ' w J o FIN.FLR. 3- U rn ELEV.-7.58' t7s e *- `n 4.3, e In N89 °41'0 8 6ur FIR LOT #2 - SIR LOT #4 Aos, «� N89' 41'00'W 2.t .25 6.00' CD 20.65 r� o C3 ci an . in N co cj A 6.7S . ca o ..• •t' ti3 o 21.4 pE p 1 C) o, o: c/I 10' UTILITY 1 & SEtikER EASEME'N'T - F1R FIR" n . FIR SB-13'41'00'E 40.00 "�� LEGEND SIR = SET IRON ROD 8 CAP#1772 t FIR - FOUND IRON ROD ' EVENINGSTAR CAY TRACT 'R' —� SDH = SET DRILL HOLE PRM = PERMANENT REFERENCE MONUMENT NGVD = NATIONAL GEODETIC VERTICAL DATUM f� .(.46., . .Ji „. 16 1 1 A3 Appraiser Collier CorpinrotypePrtroyPAerrtiaYi Par(,el No, 31417601404 Site Atir„ 199. EVENiNGSTAR CAY ,.... , .. ... 1 - * ' ...8 . . "-• - 4 ''' , e, ,I. '14 N .'' r 1,,,,y ,„ ‘,1 ,.,i;;... 4 - •• 17 tilt Sol '-,,.,■,',4 i.,,, '-`;- I ■04 , 1$ \ " \ * IP* -*if t Vt4.•'-'4' 11,.'':',-,P.,;?: ,,,- ..,4 t 1%,U, ,,,, l, o. . , 1,-, k'' ' * .- - ' ■- ,„ '';' kt, th, -if ,, '1, ,.; „'„i'; 6 :* ..:`1$ ' ' '1` r -.1 i-d• cy 19 39AM I - Aail-raiscir 5/7/2013 littp://vvww.collierappraiser.(:.om/Main_Search/RecorciDetail.htrril?FolioID---31417501404 ....... .. 1 6 1 1 A 3 . 4. P • "'''-',, i ,, i twil,,3,4 ",.: ' .1., ...„.. s. ' • .,4't ' ,• ,-,-:,,.+1, ,tt!4;., ,=''15,' , A -. i s4' , , -' "„.+ ',,'".,-;,, • • ., "; +, ', ' • ''''" o'..' 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DWG. #B- 6731 -1 Page 1 of 1 LEGAL DESCRIPTION: A PARCEL OF LAND LOCATED IN A PORTION OF LOT 45, PORT OF THE ISLANDS (THE CAYS) PHASE II, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 21, PAGES 1- 4 OF THE PUBLIC RECORDS OF COLLIER COUNTY, FLORIDA BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCE AT THE SOUTHEAST CORNER OF LOT 45, PORT OF THE ISLANDS (THE CAYS) PHASE II, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 21, PAGES 1- 4 OF THE PUBLIC RECORDS OF COLLIER COUNTY, FLORIDA; THENCE RUN N.89 "42'13'W., ALONG THE SOUTH LINE OF SAID LOT 45 FOR A DISTANCE OF 91 28 FEET, MORE OR LESS TO A POINT OF INTERSECTION WITH A 20 FOOT DRAINAGE EASEMENT AND THE POINT OF BEGINNING OF THE PARCEL OF LAND HEREIN DESCRIBED; THENCE RUN N.05 °30'06'W , ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 77.99 FEET, MORE OR LESS; THENCE RUN N.22 °53'36 "E , ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 29.75 FEET, MORE OR LESS; THENCE RUN N.36 °44'40 "E., ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 19.49 FEET, MORE OR LESS; THENCE RUN N.72 °11'51 "E., ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 49.91 FEET, MORE OR LESS, TO A POINT ON THE NORTHEAST LINE OF SAID LOT 45; THENCE RUN S.29 "43'12 "E., ALONG THE NORTHEAST LINE OF SAID LOT 45. FOR A DISTANCE OF 8.00 FEET, MORE OR LESS; THENCE RUN S.72 °26'22 "W., FOR A DISTANCE OF 49.12 FEET, MORE OR LESS; THENCE RUN S.32 °02'22W., FOR A DISTANCE OF 16.02 FEET, MORE OR LESS; THENCE RUN S.31 °21'59 "W., FOR A DISTANCE OF 27.74 FEET, MORE OR LESS; THENCE RUN S.01 °53'19 "E., FOR A DISTANCE OF 76.92 FEET, MORE OR LESS, TO THE POI NT F BEGINNING; CONTAINING 914.43 SQ. FT, MORE OR LESS. THIS PROPERTY SUBJECT TO EASEMENTS, RESERVATIONS OR RESTRICTIONS OF RECORD. BEARINGS SHOWN HEREON REFER TO THE SOUTH LINE, LOT 45, PORT OF THE ISLANDS (THE CAYS) PHASE 11, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 21, PAGES 1 -4 OF THE PUBLIC RECORDS OF COLLIER COUNTY AS BEING N.89 °42'13"W. HOLE MONTES, INC. CERTIFICATE OF AUTHORIZATION LB #1772 BY P.S.M. #5628 THOMAS M. MURPHY STATE OF FLORIDA 4 tI- 1,keii5-1l 1.3.113:-e d R a U o- H V 4� ■* I Yll us __ o $ z4Ql N= � w� o F- = J � U 04 F- w m o F, m `' S 01'53'19" E 76.92' f ;, » W 71 9 r' w s i �I$ 3 � ch z �z z Z S .a M-we - rwa %0 A" P" ;Pl 161 1 A3 Z O P ig O y W D L z a O V z U) �O Ca ON z N V, z o 0 0 m MA +:�{ �-H+[-H," Qt17NiN � � -ors ar rn 0) no 0) (D r- caN. -a' .rr-N wwww33� Ua O r.N N C14 CD t+7 st to .-NN LO Z -4 -mot NDN Cr CV C4 NmN NV i5 NrarNr-I -) mzzawowo i w 7 R a U o- H V 4� ■* I Yll us __ o $ z4Ql N= � w� o F- = J � U 04 F- w m o F, m `' S 01'53'19" E 76.92' f ;, » W 71 9 r' w s i �I$ 3 � ch z �z z Z S .a M-we - rwa %0 A" P" ;Pl 161 1 A3 Z O P ig O y W D L z a O V z U) �O Ca ON z N V, z o 0 0 m MA 161 1 A 3 Tea ue, Cal From: Ron Benson <RonBenson @hmeng.com> Sent: Wednesday, May 15, 2013 10:32 AM To: Teague, Cal Subject: RE: Port of the Islands - for possible consideration on Friday I figured that you would want this . Permit expires in June 2014, but application needs to be submitted in December 2013. So, actually some of the work will be done prior to the end of this year's budget with the rest done in next year's budget. These five year cycles with this much lead time need to be included in budgeting, but I wasn't looking far enough ahead to alert you sooner. Best wishes. Ron (239) 254 -2000 (239) 254 -2098 (fax) (239) 777 -1611 (mobile) 1 From: Teague, Cal jmailto :CTeague @severntrentms.coml Sent: Wednesday, May 15, 2013 10:25 AM To: ndillonpoi @embargmail.com; tbissell embargmail.com; Dale Lambert; AnthonY(ajadavis.com; RCZIKO EMBAROMAIL.COM Cc: Ron Benson; Swade, Janice Subject: FW: Port of the Islands - for possible consideration on Friday Attached is a proposal for the Engineers preparation of the permit renewal at the WWTP. I assume you will want to add this to the agenda for Friday? From: Ron Benson fmailto•RonBenson(�)hmeng.com] Sent: Wednesday, May 15, 2013 10:17 AM To: Teague, Cal Cc: Debra Hogue; Dawn Barnard Subject: Port of the Islands - for possible consideration on Friday Cal Here is our proposal to do the FDEP permit renewal at POI for the Wastewater Treatment Plant. Best wishes. 161 1 A3 May 15, 2013 Mr. Calvin Teague, District Manager Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 RE: RENEWAL OF FDEP OPERATING PERMIT FLO141704 PORT OF THE ISLANDS WASTEWATER TREATMENT PLANT HM File No.: 8200A Dear Cal, We are pleased to offer the following proposal for professional engineering services related to the renewal of Port of the Islands Wastewater Treatment Plant's Department of Environmental Protection permit FLO141399, expiration June 9, 2014. The Florida Department of Environmental Protection (FDEP) issues operating permits for wastewater treatment facilities with a five year term. The application materials required to renew the operations permit must be submitted to FDEP at least 180 days prior to the expiration of the permit. Therefore, a complete application must be submitted to FDEP on or before December 6, 2013. In order to renew the FDEP operating permit, the application forms must be completed, along with all necessary supporting documentation and in accordance with Rule 62- 4.050, F.A.C., a permit application processing fee of $3,000 must be submitted. Port of the Island CID will provide the check for $3,000 payable to FDEP, which will be submitted along the application renewal package. We understand the scope of services to be as described below. Scone of Services • Inspection of Facilities • Complete permit renewal application and prepare all required materials • DEP Forms 62- 620.910 (1); (2A) including maps and process flow schematic • Updated Capacity Analysis Report • Operation and Maintenance Performance Report • Updated Reclaimed Water Operating Protocol • Updated Process Flow Schematics Hole Montes, Inc. is prepared to compile the information necessary for the permit renewal application, complete the application forms and prepare the various reports required for the permit renewal application. H: \1990\1990154\20130515 fdep permit renewal Itr.docx 161 1 -p3 Mr. Calvin Teague HM File 8200A May X, 2013 Page 2 Hole Montes will rely upon the information submitted monthly during the past five years to FDEP to update information from the prior five -year renewal to allow use of ten years of historical flow data in making comparison and projections of flows relative to permitted capacity. Fee and Schedule The professional services associated with these activities shall be performed on a time and material basis for a fee of $15, 200. A draft application package will be submitted for review and comment on or before November 1, 2013 based on timely receipt of the Notice to Proceed. This proposed schedule allows review and comment period time before the application is submitted to FDEP. If you have any questions about this proposal, please give me a call at your convenience. Thank you for this opportunity to be of service. Sincerely yours, HOLE MONTES, INC. Ronald E. Benson, Ph.D., P.E. Senior Vice President / Principal Enclosure HA1990 \1990154\20130515 fdep permit renewal ltr doex 161 1 May 15, 2013 HOLE MONTES PROPOSAL FOR PROFESSIONAL SERVICES RENEWAL OF DEP OPERATING PERMIT PORT OF THE ISLANDS WWTP 7 Reimbursable Expenses (printing, postage, UPS) Notes: 1 Proposal excludes DEP permit application processing fee of $3,000 2 Proposal excludes survey work 3 Proposal excludes preparation of record drawings 4 Proposal excludes preparation of O &M manual HA1090i180015420130515 M Permit Renewal x;.. $200 SUBTOTAL TASK Time and Expense Budget $15,200 TOTAL $15,200 Operations Admin Principal Specialist Designer Assistant Total TOTAL Task Activity Description $195 $90 $95 $65 Hours COST Professional Services 1 Complete FDEP Application forms 62- 620.910(1)& (2A) 2 8 8 4 22 $2,130 2 Prepare Capacity Analysis Report 2 4 2 4 12 $1,200 3 Review & Update Process Flow Diagram 2 2 4 $550 4 Operation & Maintenance Performance Report 2 15 22 40 $3,260 a. Conduct on site inspection of entire facility 2 4 6 $750 b. Establish list and condition of all major components 2 2 2 6 $700 c. Review past 5 years operating data, tabulate and graph 2 16 24 42 $3,390 d. Collection System Evaluation 2 2 2 6 $700 5 Update Reclaimed Water Operating Protocol 2 4 2 2 10 $1,070 6 Respond to DEP Requests for Additional Information 4 2 4 10 $1,220 22 58 14 64 158 $15,000 7 Reimbursable Expenses (printing, postage, UPS) Notes: 1 Proposal excludes DEP permit application processing fee of $3,000 2 Proposal excludes survey work 3 Proposal excludes preparation of record drawings 4 Proposal excludes preparation of O &M manual HA1090i180015420130515 M Permit Renewal x;.. $200 SUBTOTAL TASK Time and Expense Budget $15,200 TOTAL $15,200 16I 1 ft'3 Adams, Tennille From: Teague, Cal Sent: Thursday, May 16, 2013 6:31 AM To: Adams, Tennille Subject: FW: Port of the Islands - forward to BOS Attachments: water resource summary jan thru april 2013.pdf Please print email and attachment. From: Ron Benson Lmailto:RonBenson @hmeng.coml Sent: Wednesday, May 15, 2013 5:15 PM To: Teague, Cal Cc: Edge, Robert Subject: Port of the Islands - forward to BOS Cal Please forward to the Board. This shows that for the peak season period (January thru April) of 2013 that POI has saved over 10 million gallons of well water by having a total reuse system. Only two- thirds of the irrigation water is coming from the wells with the other one -third coming from reclaimed water. One hundred percent of the wastewater treated and one hundred percent of the water treatment plant concentrate is reused for irrigation. The overall savings in well water from this water conservation system is equal to the total amount of potable water used at Port of the Islands. Put another way, the community is able to supply their customers with 30% more water with this water conservation system than they would have if they had alternatively required reduced consumption in order to implement water conservation. This investment, over the past five plus years, has translated into a higher level of service to the residents at Port of the Islands, both in quality of potable water and irrigation water, but also in quantity able to be delivered. Best wishes. Ron (239) 254 -2000 (239) 254 -2098 (fax) (239) 777 -1611 (mobile) O N OJ u O OJ 0: L N 3 U C a E a O a E C 7 E E O V N c m .0 0 t O d a a +' LA O O d 00 W -1 O ct tD Lq C1 r•1 M lD O 00 O n O fNYf W N N t0 tD rrl N M d• Oq O O O M OJ rl vn r4 M 0000• Ln h N N � N rri d O N N ri oo I v C Ln 00 N L!1 00 O ei N O O i 00 tD .'n O ri M Q Q l7 h0 y t H 7 a, V-4 r-I N N Lq N N Lit Ln Ol ul 'c! Ln O ai ON c DJ O H CC 00 v O V M Ln Q1 N M C L m o a LA O M m +^ v ~ v v v m 3 0 3 4o wo_ `« eM-i lko rMi OA a-i �' M ^ tD N lD �? M M M M N lD V* d O d? ao L L 00 m 0 d' N' w OL Y a0+ +O+ '�'' t0 O O uj M 01 Y o E 'm E� Lv m 3 m m 3 3 3 m 3 .r ( LL 0 m 3 °k 'm D o w a, a, ( o a i a, ai �CCIr33 rn o m m o 0..33 iM—I ri n rn 33� m o^i aa3 chi N r1 N 00 v O M nl N V) 00 ri N O ui O N to N 7 iv tw C 0) i O1 a a v u x 0) of C 0 m to c O Ln a E c m 16110 .0 OJ E OJ a., m 3 1`0 u O .'n l7 h0 y t H 7 a, m 3 �+ CL) m ai o c DJ O H CC a O L m o a LA v o ' +^ v ~ v v v m 3 0 3 4o wo_ `« 3 Z 3 OA L L L 4J E L L 3 m Q C OJ w OL Y a0+ +O+ '�'' t0 +� M bo Y o E 'm E� Lv m 3 m m 3 3 3 m 3 .r ( m 3 0 m 3 °k 'm D o w a, a, ( o a i a, �CCIr33 0..33 33� 33 aa3 to N 7 iv tw C 0) i O1 a a v u x 0) of C 0 m to c O Ln a E c m 16110 _ 3 MINUTES OF MEETING PORT OF THE ISLANDS 4,r. qt < COMMUNITY IMPROVEMENT DISTRICT; The regular meeting of the Board of Supervisors of the Port of the Islands Cwmunity n Improvement District was held Friday, May 17, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples, Florida 34114. Present and constituting a quorum were:. Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Lead Operator, Severn Trent Operations Bert Underwood Severn Trent Services Operations Jean Kungle POI Realty Tom Mack Resident The following is a summary of the discussions and actions taken at the May 17, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order and Mr. Teague called the roll. • Consideration of the Proposal for Renewal of the Wastewater Treatment Plant Permit will be held under the Engineer's Report. Wednesday, 05 -22 -2013 May 17, 2013 161 1 A3 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of the Minutes of the April 1.9, 2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the April 19, 2013 Meeting requesting any additions, corrections or deletions. • The Board made minor changes which will be reflected in the amended minutes. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, the Minutes of the April 19, 2013 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment Period • Ms. Kungle commented the marina is going to close on June 17, 2013. • There will be a Meet and Greet next Monday at the Marina Store with the new owners from 4:00 p.m. to 7:00 p.m. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance The Board discussed Mr. Soto's monthly ride- through inspection and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. a Severn Trent staff will ensure Mr. Bissell receives a copy of the report. i. Proposal for Palm Tree Trimming Mr. Teague presented an estimate from Soto's Lawn Service, Inc. for trimming of 158 Palm Trees in the amount of $2,370 and an estimate for trimming of 10 Coconut Palm Trees in the amount of $250 for the Board's discussion and approval; copies of which will be entered into the official record. • Mr. Edge will meet with Mr. Soto and clarify this is the correct number of trees. • The Board may approve the estimates based on Mr. Edge's verification. * No Royal, Fox or Christmas Palms should be trimmed. There being no further discussion, Wednesday, 05 -22 -2013 2 May 17, 2013 161 1 A3 Port of the Islands CID On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, Estimate #1508 for trimming of 158 Palm Trees in the amount of $2,370 and Estimate 42003 for trimming of 10 Coconut Palm Trees in the amount of $250 from Soto's Lawn Service, Inc. were approved subject to verification of the number of trees by Mr. • Mr. Edge will contact Soto to find out where the third estimate is and what it was for; and if Mrs. Dillon is comfortable with it, the work will be done. • Mr. Edge will ensure the trees on Cays Drive in the Villages were trimmed. FIFTH ORDER OF BUSINESS New Business A. Discussion of Landscape Planning Considerations Mr. Teague presented a list of landscape designers for the Board's information and discussion; a copy of which will be entered into the official record. • Mr. Benson may add a couple of firms to this list. • The Board commented this may be a good project for an interested college student. ➢ Mr. Teague's staff will check with Edison and FGCU. • Mr. Teague's staff will submit information to the Board which will be passed on to Ms. Kehlmeier, as she may form a committee for this project. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the April 30, 2013 Financial Statements and Check Register Mr. Teague presented the April 30, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. Mr. Teague will verify the second item under the Check Register was for the Open House at the Wastewater Plant. One of the two charges for legal fees in the Motwani case should be coded under Water & Sewer. Mr, Bissell MOVED to approve the April 30, 2013 Financial Statements and Check Register; and Mr. Lambert seconded the motion. • The maintenance cap will be discussed under the Field Manager's Report. Wednesday, 05 -22 -2013 3 May 17, 2013 There being no further discussion, 161 1 A-3 Port of the Islands CID On VOICE vote with all in favor, the prior motion was approved. B. Distribution of the Proposed Budget for Fiscal Year 2014 and Consideration of Resolution 2013 -3 Approving the Budget and Setting the Public Hearing Mr. Teague presented the Proposed Fiscal Year 2014 Budget and Resolution 2013 -3 for the Board's review and approval; a copy of which will be entered into the official record. • The budget must be approved before June 15tH • The charge for the FDEP permit application will be billed around the end of November. • The membrane work can be delayed, if necessary. • The assessment cannot be increased once the budget is set. _. ._ ................ .. Mr. Bissell MOVED to adopt Resolution 2013 -3 Approving the Budget for Fiscal Year 2014 and Setting a Public Hearing Thereon Pursuant to Florida Law to be held Friday, August 16, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples, Florida 34114; and Mr. Ziko seconded the motion. • The effect of the CID's cash flow from the Motwani case will be addressed during the Executive Session. There being no further discussion, On VOICE vote with all in favor, the prior motion was approved. Mr. Teague addressed follow -up items from the last meeting; a copy of which will be entered into the official record. • A late fee on a condominium water bill was waived. ➢ Any change in policy will require a rule change. SEVENTH ORDER OF BUSINESS Field Managers' Report A. Discussion of May 2013 Operations Report Mr. Edge presented the May 2013 Operations Report for discussion; a copy of which will be entered into the official record. Wednesday, 05 -22 -2013 4 May 17, 2013 - 1 161 1 A 3 Port of the Islands CID B. Update on Sidewalk Repairs • It appears all sidewalks in Sunset Cay are in need of replacement. • Many sidewalks have cosmetic issues as opposed to tripping hazards. • Mr. Edge will get bids, with the option of doing the most critical to be completed with the amount of concrete available in one truck load. C. Newport Signage • The traffic signs have not been installed. Miscellaneous issues were discussed. • Mr. Edge commented a meter was replaced on the customer's side as well as a repair in the area which amounted to $300. ➢ Mr. Underwood will ensure the repair is not part of the contract. ➢ The Board believes these and other similar charges are not acceptable and should be part of the contract. • The vacancy sign on Union Road was removed. Mr. Underwood discussed the Repair and Maintenance Budget Report; a copy of which will be entered into the official record. • Mr. Underwood will determine whether or not the item for $675 inside the plant as well as other items should be part of Severn Trent's contract. • Mr. Underwood will re -work the spreadsheet, as the Board finds this one difficult to follow and lacks a better description of charges. • There needs to be more oversight by both the Board and Severn Trent. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Bankruptcy Proceedings The Board will commence a Closed Executive Session at the end of this meeting. B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) Mr. Cox presented an e -mail exchange between Mr. Steven Clements of Xlyem and Mr. Benson; a copy of which will be entered into the official record. • They made an offer of $50,000. • A conference call will be scheduled; at which time a counter offer will be presented to them in the amount of $65,000. Wednesday, 05 -22 -2013 5 `A3 16I 1 May 17, 2013 Port of the Islands CID Mr. Cox presented a request from an owner of two lots who wants to make it one lot; a copy of which will be entered into the official record. • The owner built an addition on his home which encroaches on the second lot; and the county forced the issue to have it made to one lot. • This item will be included for discussion at the next meeting. NINTH ORDER OF BUSINESS Engineer's Report A. Update on Lot 45 Drainage Swale Agreement • There was a minor modification on the legal description to move the line on the easement by two feet. • The owner is ready to sign, but is out of town. Mr. Benson presented a proposal for a permit renewal at the wastewater treatment plant; a copy of which will be entered into the public record. • This requires Board approval and may be added to the Hole Montes contract. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Ziko with all in favor, the proposal from the District Engineer to renew the FDEP permit for the wastewater treatment plant in the amount of $1.5,200 was approved. Mr. Benson discussed an e -mail he sent to Mr. Teague regarding a water resource summary from January through April 2013; a copy of which will be entered into the official record. 0 This tracking is necessary for periodic reports to SFWMD and other regulatory agencies. • Approximately 10 million gallons of water has been saved, with residents receiving superior service. Irrigation water was discussed. • The most recent data indicates the peak irrigation consumption is between 800 and 1,000 gallons per minute from Saturday through Thursday. • The peak decreases to 200 on Friday. Wednesday, 05 -22 -2013 May 17, 2013 161 1 A3 Port of the Islands CID • The county makes ordinances regarding irrigation; and all residents must be in compliance with the county. • Mr. Benson asked Mr. Lambert to remind them the CID is watering in accordance with an Ordinance for irrigation on new sod. TENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors, the next item followed. ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms. Kungle commented the homeowners are not going to be in favor of the resident paying one price for two lots. EIGHTH ORDER OF BUSINESS Attorney's Report (Continued) A. Update on North Hotel Bankruptcy Proceedings (Continued) A motion to recess this meeting in order to go into Executive Session is in order. There being no comments or questions, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, this meeting was recessed at 11:54 a.m. to commence the Executive Session regarding the North Hotel Bankruptcy Proceedings. The record reflects Mr. Bissell exited the meeting at 12:20 p.m. A motion to exit the Executive Session and reconvene the Open Session of the Board meeting is in order. There being no comments or questions, On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor, the Executive Session was closed at 1:04 p.m. and the Open Session of the Board Meeting was reconvened. A motion to authorize the Attorney to proceed is in order. There being no comments or questions, On MOTION by Mr. Lambert seconded by Mr. Ziko with all in favor, the District Attorney was authorized to proceed as discussed in Executive Session. Wednesday, 05 -22 -2013 7 May 17, 2013 TWELFTH ORDER OF BUSINESS There being no further business, Adjournment 161 1 -A3 Port of the Islands CID On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, the meeting was adjourned at 1:14 p.m. a » » » »» », »,u C< Ivit i cagl�e orine Dillon euret " " ' Chairperson Wednesday, 05 -22 -2013 8 161 1.- A 3 Port of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell, Vice Chairman Daniel Cox, District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert, Assistant Secretary Joel Anthony (Tony) Davis, Assistant Secretary Regular Meeting Agenda Friday, June 21, 2013 —10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the May 17, 2013 Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance 5. New Business A. Discussion of Request for Assessment Reduction at 199 Evening Star Cay B. General Discussion of ERC Rules 6. District Manager's Report A. Approval of the May 31, 2013 Financial Statements and Check Register B. Report on Number of Registered Voters — 469 C. Questions and Comments on the Modified Tentative Budget for Fiscal Year 2014 D. Acceptance of the Fiscal Year 2012 Audit 7. Field Manager's Report A. Discussion of June 2013 Operations Report B. Update on Sidewalk Repairs C. Update on Repair and Maintenance Budget Report 8. Attorney's Report A. Update on North Hotel Bankru ,ptcy Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 9. Engineer's Report A. Update on Lot 45 Drainage Swale Agreement 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday, July 19, 2013, at 10:00 a.m. District Office: Severn Trent Services, Inc. 5911 Country takes Drive Fort Myers, Florida 33905 239 - 245.7118 hCp)fpoic!d corn! Meeting Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 239- 430 -0808 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR ##702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59699503 State of Florida Counties of Collier and Lee Before the undersigned authority, personal appeared Lynn Schneider, says that she serve the Order Entry Data Specialist, of the Napl Daily News, a daily newspaper published at N in Collier County, Florida: distributed in C and Lee counties of Florida; that the attach copy of advertising was published in said newspaper on dates listed. Affiant further says that the said Naples News is a newspaper published at Naples, in Collier County, Florida, and that the said newspaper has heretofore been continuously day and has been entered as second class mai matter at the post office in Naples, in said Collier County, Florida, for a period of 1 y next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for t purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/28 AD SPACE: FILED ON: 66 LINE 09/28/12 Signature of Affiant Sworn to and Subscribed Personally known by me CAROL PA'NLINSKI MY COMMISSION # EE 45538 M EXPIRES: November 28, 2014 M+PtTik�� Bonded Thru Pkhard Insurance Agency 161 1 A. Teague. Cal 161 1 A3 , From: Soto <sotolawn @yahoo.com> Sent: Thursday, June 20, 2013 12:05 PM To: Teague, Cal; rcziko @embargmail.com; diilonpoi @embarqmail.com; Edge, Robert; dalelambert@embargmail.com; 'bissell,ted bissell'; anthony @jadavis.com Subject: June 2013 notes Walk through completed by Robert Edge and Robert Soto. • Pann ULM L11111f We are just about done, just a couple of Palms to be finished, due to the weather, we are falling a little behind schedule. • Soto's • Areas treated for Chinch bug activity and areas fertilize • We will be scheduling bu hoggingtobt' t d -§chi '16ti "'Kt'ne kat mp4tatons. • We did notice some RMZP We will send out pest control tech out to treat. • Irr,'�w�a' is= t�ert��g- s�aet�eek. Please note, there are some areas on 41 that cannot be mowed at his time due to saturation. Thanks, Claire Campbell Sotoiawn.com Phone: (239) 354 -1080 Fax: (239) 354 -1045 Contact us: Claire info@sotolawn.com (office) Robert robert@sotolawn.com Scott Scott @sotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) n . 1./yf .rr° '�1 3, .. t 'dam °' a t ••'' 8. ,. 4B f 7 .. 3 ,fie 411110. ''''. .,'4('4.„: :: :.t'�'"` .„„ r , � 11 l',,,',11:„ ''' ',,S, go ir ..7 IlAkt - • P r- .. . .,.. ,..,.7 - . ...... ,..:, .„ w A m 4 , ” Y x • .. x 4 „@) y }+� e S *. r 161 1 Q'3 Tea ue, Cal From: Randel, Helena Sent: Thursday, June 20, 2013 5:40 PM To: 'Patty Singer' Cc: Teague, Cal Subject: POI Delinquent Parcels Good afternoon Patty, The records of Port of the Islands CID reflect $123,702 current year assessments outstanding as of 6/20. This amount includes $119,637.51 for the hotel parcel in bankruptcy but does not include interest from the 6/11 distribution. I'm trying to identify the remaining outstanding parcel(s). Do you know if there were any distributions made or scheduled subsequent to 6/11? If not, would you have a list of parcels struck off to the county? Thank you, Helena Randel Accountant Severn Trent Services T: + 1954.753.5841 F: + 1 954.345.1292 hrandelO)severntrentms.com www.severntrentservices.com PORT OF THE ISLANDS Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 ib I'1' A3 % Collected 921.2% 92.12% 92.1.2% TOTAL OUTSTANDING $ 123,702 1 $ 34,296 $ 89,405 'Discount taken in the 6/1.1 distribution was not availabe as of the date of this report. Once this information is received, ar adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Descrlptlon , Amount Comments ............. _ ......... FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Panda 368,892 Report Date: 6/20/2013 Discount / Gross Date Net Amount (Penalties) Collection Amount General Water /Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,404 S 1,135,027 Allocation % 100% 28% 72`x:, 10/30/12 S 10,430 $ 597 $ 213 5 13,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,665 29,295 76,369 02/27/13 5 25,024 352 511 25,886 7,177 18,709 04/10/13 S 309,858 87 6,324 316,268 87,685 228,583 04/30/13 $ 139,600 $ (220) 2,849 142,229 39,433 102,796 05/24/13 $ 6,783 $ (202) 138 6,720 1,863 4,857 06/11/13 $ 76,423 1,560 77,983 21,621 56,362 TOTAL $ 1,385,150 $ 33,307 $ 28,268 $ 1,446,725 $ 401,104 $ 1,045,621 % Collected 921.2% 92.12% 92.1.2% TOTAL OUTSTANDING $ 123,702 1 $ 34,296 $ 89,405 'Discount taken in the 6/1.1 distribution was not availabe as of the date of this report. Once this information is received, ar adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Descrlptlon , Amount Comments ............. _ ......... FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Panda 368,892 Report Date: 6/20/2013 16I 1 A3 Port of the Islands Community Improvement District Financial Report May 31, 2013 Prepared by 16 1 r~ A3 PORT OF THE ISLANDS Community Improvement District Table pfContents FINANCIAL STATEMENTS Balance Sheet ' All Funds -----.---'—.—.--.---' Page 1-o General Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 3'4 Trend Report ...... — ......... ....... .... ......... __--, Page5 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund ealanco---....... PogeO - r Trend Report ....... --.—_-----,—...... —... Page 8'g SUPPORTING SCHEDULES Check Register ..... ............. ......... ...... ........ --.—Page 1V Spoma|Asseoxments - CoxoctiunGoxeumo .................. ...... _--.--................ Page I Construction Schedule -----.— ......... Page 12-13 QP Status Report ............... _—^............. —............... Page 14'1S Cash Flow Projections ............... ----.--_-........ —..... Page 10'1O Cwahpmwpnojuuonnu - oynar ............................ —.—._-.-.......... Page 19 Monthly Activity Report .................. -........... ................. .... Page 2O'25 Accounts Receivable Ageing Report No+ days outstanding)—, —_------~---' Page zn'27 Repair and Maintenance Detail Reports .......... Page28-34 161' Q`3 1 Port of the Islands Community Improvement District Financial Statements (Unaudited) May 31, 2013 161''?' PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet May 31, 2013 WATER AND ACCOUNT DESCRIPTION GENERAL FUND SEWER FUND TOTAL ASSETS Current Assets Cash - Checking Account Accounts Receivable Assessments Receivable Allow - Doubtful Collections Interest/Dividend Receivables Due From Other Funds Investments: Certificates of Deposit -18 Months Money Market Account SBA Account SBA Account - Restricted SBA Account Reserves SBA Account Reserves - Restricted Construction Fund FMV Adjustment Total Current Assets $ 363,622 $ 81,403 $ 445,025 567 - 32,750 567 99,460 259,432 358,892 (99,460) (259,432) (358,892) 665 - 665 267,199 - 267,199 151,050 - 151,050 568,715 6,588 575,303 3,437 684 4,121 8,040 16,769 24,809 2,311 12,051.419 2,311 965 - 965 - 195,789 195,789 867 1,614 2,481 1,367,438 302,847 1,670,285 Noncurrent Assets 49,854 9,266 2,374 Fixed Assets - 32,750 32,750 Land 293,061 293,061 Infrastructure 15,206,161 15,206,161 Accum Depr - Infrastructure (3,632,962) (3,632,962) Equipment and Furniture - 226,308 226,308 Accum Depr - Equip /Furniture (81,850) (81,850) Construction Work In Process 9,080 9,080 Bond Issuance Cost 42,700 42,700 Acc Amort - Bond Issuance Cost - (11,079 ) (11,079) Total Noncurrent Assets 12,051.419 12,051,419 TUTALASSETS $ 1,367438 $ 12,354,266 S 13,721,704 LIABILITIES Current Liabilities Accounts Payable Accrued Expenses Deposits Other Current Liabilities Revenue Bonds Payable- Current Due To Other Funds Total Current Liabilities Report Date: 6111/2013 $ 14,885 $ 34,969 $ 49,854 9,266 2,374 11,640 - 32,750 32,750 4,452 4,452 514,758 514,758 267,199 267,199 24,151 856,502 880,653 A3 161 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet May 31, 2013 WATER AND ACCOUNT DESCRIPTION GENERAL FUND SEWER FUND TOTAL Long -Term Liabilities Revenue Bonds Payable -LT 3,490,972 3,490,972 Total Long -Term Liabilities 3,490,972 3,490,972 TOTAL LIABILITIES 24,151 4,347,474 4,371;&25 FUND BALANCES I NET ASSETS Fund Balances Assigned: Operating Reserve 103,815 - 103,815 Unassigned: 1,239,472 - 1,239,472 Net Assets Invested in capital assets, net of related debt 8,045,689 6,045,689 Unrestricted /Unreserved (38,897) (38,897) Report Date: 6/11/2013 2 i A3 PORT OF THE ISLANDS Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending May 31, 2013 161 1 43 General Fund ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF MAY -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV ) ADOPTED BUD ACTUAL REVENUES Interest - Investments $ 2,177 $ 1,451 $ 1,436 $ (15) 65.96% $ 1 Net Incr (Derr) In FMV- Invest - - 1,588 1,588 0.00 500 Interest - Tax Collector 536 - 15 15 0.00% 38 Special Assmnts- Tax Collector 435,400 435,400 379,483 (55,917) 87.16% 1,863 Special Assmnts- Discounts (17,416) (17,416) (9,234) 8,182 53.02% 56 Other Miscellaneous Revenues - 18,910 1,575 1,575 0.00 2,364 TOTAL REVENUES 420,161 419t435_ 374,663 44,572) 89.22% 1.9201 EXPENDITURES Administration 100,000 66,667 66,795 (128) 66.80% 8,333 P/R -Board of Supervisors 7,000 4,500 4,900 (400) 70.00% 500 FICA Taxes 536 345 375 (30) 69.96% 38 ProfServ- Engineering 26,000 17,333 11,078 6,255 42.61% 806 ProfServ-Legal Services 12,500 8,333 19,104 (10,771) 152.83% 310 ProfServ-Mgmt Consulting Sery 28,365 18,910 18,910 2,667 66.67°/ 2,364 ProfServ- Property Appraiser 6,531 6,531 6,531 667 100.00% - ProfServ- Special Assessment 9,243 9,243 9,243 47,263 100.00 Auditing Services 3,750 3,750 152,024 3,750 0.00% 19,925 Communication - Telephone 100 67 13 54 13.00% 24,125 Postage and Freight 1,500 1,000 715 285 47,67% 58 Rental - Meeting Room 350 225 200 25 57,14% 25 Insurance - General Liability 8,844 6,633 6,156 477 69.61% - Printing and Binding 2,000 1,333 483 850 24.15% 61 Legal Advertising 2,200 1,467 135 1,332 6.14% Miscellaneous Services 1,375 917 415 502 30 -18% Misc- Assessmnt Collection Cost 8,708 8,708 7,405 1,303 85.04% 38 Misc -Web Hosting 1,000 667 667 0.00% Office Supplies 650 433 70 363 10.77% Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 120,827 90,570 85,908 4,662 71.10% 4,200 Field Contracts -Mgmt Services 100,000 66,667 66,795 (128) 66.80% 8,333 Contracts- Landscape 79,440 52,960 54,922 (1,962) 69.14% 6,902 Electricity - Streetlighting 16,500 11,000 12,464 (1,464) 75.54% 1,328 Utility - Irrigation 12,600 8,400 9,200 (800) 73.02°/ 1,221 R &M- Renewal and Replacement 10,000 6,667 8,643 (1,976) 86.43% 2,141 R &M -Roads & Alleyways 4,000 2,667 - 2,667 0.00% R &M- Signage 1,000 667 667 0.00% Capital Outlay 70,894 47,263 47,263 0.00% Total Field 294,434 196,291 152,024 44,267 51.63% 19,925 TOTAL EXPEN DITU R ES 415,261 286; 861 237,932 48,929 57.30° 24,125 Report Date: 6/11/2013 3 161 1 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending May 31, 2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (ii AS A % OF MAY -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Excess (deficiency) of revenues Over (under) expenditures 4,900 132,574 136,931 4,357 2794.51% (22,205) OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 - 0.00% TOTAL FINANCING SOURCES USES 4,900 - - 0.00% Net change in fund balance $ 4,900 $ 132,574 $ 136,931 $ 4,357 2794.51% $ (22,205) FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 1,206,356 FUND BALANCE, ENDING $ 1,211,256 $ 1,338,930 $ 1,343,287 Report Date: 6/11/2013 4 A3 16 1'1' PORT OF THE ISLANDS General Fund Community Improvement District Expenditures Statement of Revenues, Expenditures and Changes in Fund Balances 6,333 8,333 8,333 8,333 8,333 8,462 Tend Report 66,795 100,000 Adminishatiye PIR -Board of Supervisors 500 500 1,000 For the Period Ending May 31, 2013 500 1,000 600 500 4,900 7,000 FICA Taxes 38 38 77 TOTAL 36 Oct Nov Dec Jan Fab Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 513112013 Budget 26,000 ProfServ-Legal Services 352 2,557 3,490 8,069 1,497 1,402 Revenues 310 19,104 12,500 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 Interest - Investments $ 241 $ 211 $ 218 5 218 5 167 $ 193 $ 187 5 i $ 1,436 $ 2,177 Net Incr (Decr) In FMV4nvest 177 195 124 685 (28) 250 285 1,588 - Interest - Tax Collector - ProfServ- Special Assessment 15 - - 15 SpecialAssmnts - Tax Collector 3,116 84,532 126,382 29,295 7,177 127,118 1,863 379,463 435,400 Special Assmnts- Discounts (166) (3,381) (4,951) (732) (98) 37 56 (9,234) (17,416) Other Miscellaneous Revenues - 315 1,260 - - 18,557 1,575 - Total Revenues 3,388 81,872 121,773 30,626 7,233 443 127,627 1,920 374,863 429,161 Expenditures 8,333 6,333 8,333 8,333 8,333 8,333 8,462 8,333 66,795 100,000 Adminishatiye PIR -Board of Supervisors 500 500 1,000 400 500 1,000 600 500 4,900 7,000 FICA Taxes 38 38 77 31 36 77 38 38 375 536 ProfServ- Engineering 31 - - 7,629 1,701 2,643 1,734 806 11,078 26,000 ProfServ-Legal Services 352 2,557 3,490 8,069 1,497 1,402 1,780 310 19,104 12,500 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 2,364 2,364 2,364 18,910 28,365 ProfServ- Property Appraiser 6,531 - 6,531 6,531 ProfServ- Special Assessment - 9,243 _ _ 9,243 9,243 Capital Outlay - _ 3,750 Auditing Services - 47,70v 16,474 - 18,557 18,854 22,520 1 9,925 13 100 Communication - Telephone 1 8 36,814 3 - - 30,164 - 237,932 415,261 Postage and Fre+ght 74 218 57 82 80 69 77 58 715 1,500 Rental - Meeting Room 25 25 25 25 25 25 25 25 200 350 Insurance - General Liability 1,947 - 1,947 - 1,947 317 - 6,156 8,844 Printing and Binding 64 54 119 119 66 - 61 463 2,000 Legal Advertising - 135 - 135 2,200 Miscellaneous Services 59 97 85 169 6 - 415 1,375 Misc- Assessmnt Collection Cost 59 1,623 2,429 571 142 - 2;543 38 7,405 8,708 1,000 Misc -Web Hosting - - - - 24 - 23 23 70 650 Office Supplies - 175 175 Annual District Filing Fee 175 - Total Administrative 5,306 7,484 18,140 28,729 4,788 9,622 7,644 4,200 85,908 120,827 Field Contracts -Mgmt Services 8,333 6,333 8,333 8,333 8,333 8,333 8,462 8,333 66,795 100,000 Contracts- Landscape 6,620 6,620 6,620 6:902 6,902 7,452 6,902 6,902 54,922 79,440 Electricity - Streetlighting 1,490 1,561 1,693 1,636 1,621 1,574 1,561 1,328 12,464 16,500 Utility - Irrigation 31 264 1,350 1,626 1,701 1,275 1,734 1,221 9,200 12,600 R&M- Renewal and Replacement 352 927 476 664 - 220 3,861 2,141 8,643 10,000 R&M -Roads & Alleyways - 4,000 - 1,000 R &M- Signage - - _ _ 70,894 Capital Outlay Total Field 16,8211 47,70v 16,474 18,161 18,557 18,854 22,520 1 9,925 152,024 294,434 Total Expenditures 22,132 25,189 36,814 47,890 23,345 28,476 30,164 24,125 237,932 415,261 Excess (deficiency) of revenues Over(under)expenditures $ (18,764) $ 56,683 5 85,159 $ (17,264) $ (16,112) $ (28,033) $ 97,463 $ (22,205) 136,931 4,900 FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 FUND BALANCE, ENDING r $1,343,287 $ 1,211,258 Prepared by: 5 Report Date: 6/1112013 Severn Trent Management Services A3 PORT OF THE ISLANDS 161 1 A -3 Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31, 2013 Water -Sewer Comb Services ANNUAL YTD ACTUAL Contracts -Mgmt Services ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (s) AS A % OF MAY -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAWUNFAVI ADOPTED BUD ACTUAL Communication - Teleph - Field 4,512 3,008 2,817 191 62.43% 299 OPERATING REVENUES 80,000 53,333 55,188 (1,855) 68.99% 6,121 Interest. Investments $ 2,838 $ 1,892 $ 221 $ (1,671) 7.79% $ - Water Revenue 43,000 28,667 31,318 2,651 72.83% 3,728 Sewer Revenue 65,000 43,336 49,376 6,040 75,96% 6,012 Irrigation Fees 100,000 66,667 66,413 (254) 66.41% 9,519 Net Incr (Derr) In FMV- Invest 4,500 - 2,958 2,958 0.00% SpeclalAssmnts- TaxCollector 1,135,025 1,135,025 989,259 (145,766) 87.16% 4,857 Special Assmnts- Discounts (45,401) (45,401) (24,073) 21,328 53.02% 146 Other Miscellaneous Revenues 480.411 322,440 5,185 5,185 0.00% 425 TOTAL OPERATING REVENUES 1,300.462 1,230,186 1,120,657 (109,529) 66.17% 24,687 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 7,000 4,500 4,900 (400) 70.00% 500 FICATaxes 536 345 375 (30) 69.96% 38 ProfServ- Engineering 26,000 17,333 11,078 6,255 42.61% 806 ProfServ-Legal Services 12,500 8,333 19,104 (10,771) 152.83% 310 ProtServ-Mgmt Consulting Sery 28,482 18,988 18,988 66.67% 2,374 ProfServ- Property Appraiser 17,025 17,025 17,025 100.00% - ProfServ- Special Assessment 7,885 7,885 7,885 100.00% Auditing Services 3,750 3,750 3,750 0.00% Communication - Telephone 100 67 13 54 13.00% Postage and Freight 1,000 667 471 196 47.10% 39 Rental . Meeting Room 350 225 200 25 57.14% 25 Insurance - GeneralLiability 8,270 6,203 5,757 446 69.61% - Printing and Binding 1,500 1,000 362 638 24.13% 46 Legal Advertising 1,600 1,067 98 969 6.13% Miscellaneous Services 2,050 1,367 1,653 (286) 80.63% 171 Misc- Assessmnt Collection Cost 22,701 22,701 19,304 3,397 85.04% 100 Office Supplies 750 500 82 418 10.93% Total Personnel and Administration 141,499 111.956 107,295 4.661 75.83% 4,409 Water -Sewer Comb Services Contracts -Mgmt Services 309,533 206,355 206,749 (394) 66.79% 25,794 Contracts -Other Services 2,000 2,000 1,750 250 87.50% Communication - Teleph - Field 4,512 3,008 2,817 191 62.43% 299 Utility - General 80,000 53,333 55,188 (1,855) 68.99% 6,121 R &M- Irrigation 10,000 6,667 7,623 (956) 76.23% 1,448 R &M -Water Plant 10,000 6,667 17,041 (10,374) 170.41% 2,664 R &M -Waste Water Plant 9,866 6,577 13,860 (7,283) 140.48% (3,498) Misc -Bad Debt 1,267 (1,267) 0.00% Misc- Licenses & Permits 4,500 4,500 3,375 1,125 75.00 Cap Outlay- Irrigation 27,516 (27,516) 0.00% 1,600 Cap Outlay -Water Plant 50,000 33,333 125,730 (92,397) 251.46% Total Water -Sewer Comb Services 480.411 322,440 462.916 140,476) 96.36% 34,428 Report Date: 6/11/2013 6 161 1A30 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31, 2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF MAY -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV UNNFFA�V) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 497,303 497,303 497,303 0.00% Interest Expense 158,056 158,056 92,200 65,856 58.33% 79,028 Total Debt Service 655,359 655,359 92,200 563,159 14.07% 79,028 TOTAL OPERATING EXPENSES 1,277,289 1,089,755 662,411 427,344 51 As% 117,865 Operating income (loss) 23,193 140,431 458,246 317,815 1975.79% (93,178) Change in net assets $ 23,193 $ 140,431 $ 458,246 $ 317,815 1975.79% $0) TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,548,546 7,548,545 7,548,546 TOTAL NET ASSETS, ENDING $ 7,571,739 $ 7,666,977 $ 8,006,792 Report Date: 6/11/2013 7 16I PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets Trend Report For the Period Ending May 31, 2013 I TOTAL Personnel and Administration Oct Nov Dee Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 513112015 Budget Ooeradno Revenues 38 38 77 31 38 77 38 38 375 536 Interest - Investments $ 48 $ 38 $ 36 $ 31 $ 22 $ 23 S 24 $ 806 $ 221 $ 2,838 Water Revenue 1,813 2,981 3,758 4,119 5,734 3,672 5,513 3,728 31,318 43,000 Sewer Revenue 2,895 4,883 5,879 6,516 8,950 5,813 8,427 6,012 49,376 65,000 Irrigation Fees 4,502 5,610 8,827 10,459 10,344 7,160 9,995 9,519 66,413 100,000 Net Incr (Decr) In FMV- Invest 329 363 232 1,089 (52) 466 531 (3,498) 2,958 7,885 SpecialAssmnts - Tax Collector 8,123 220,362 329,460 76,369 18,709 - 331,379 4,857 989,259 1,135,025 Special Assmnts- Discounts (432) (8:814) (12,907) (1,907) (254) - 96 146 (24,073) (45,401) Other Miscellaneous Revenues 525 475 585 1,760 485 510 400 425 5,185 1,000 Total Operating Revenues 17,803 225,898 335,870 98,456 43,938 17,644 356,365 24,687 1,120,657 1,300,462 Ooeratino Expenses 1,820 - 1,820 - - 1,820 296 34,428 5,757 8,270 Personnel and Administration P1R -Board of Supervisors 500 500 1,000 400 500 1;000 500 500 4,900 7,000 FICATaxes 38 38 77 31 38 77 38 38 375 536 ProfServ- Engineering - 281 296 7,629 298 2,643 337 806 11,078 26,000 ProfServ-Legal Services - 2,557 3,490 8,069 1,497 1,402 1,780 310 19,104 12,500 ProfServ- MgmtConsuiting Sery 2374 2,374 2,374 2,374 2,374 2,374 2,374 2,374 18,988 28,482 ProfServ- Property Appraiser - 17,025 5,703 3,942 - 4,657 - 17,025 17,025 ProfServ- Special Assessment 14,492 6,701 (322) 7,885 4,085 - (8,19U) (3,498) 7,885 7,885 Auditing Services - - 1,267 - 1,267 3,750 Communication - Telephone 1 a 3,375 3 - - - 13 100 Postage and Freight 49 145 36 55 53 42 50 39 471 1,000 Rental - Meeting Room 25 25 25 25 25 25 25 25 200 350 Insurance - General Liability 1,820 - 1,820 - - 1,820 296 34,428 5,757 8,270 Printing and Binding 48 41 - 90 89 49 - 46 362 1,500 Legal Advertising 98 - - - - 98 1,600 Miscellaneous Services 159 216 236 211 265 196 199 171 1,653 2,050 Misc- Assessmnt Collection Cost 154 4,231 6,331 1,489 369 6,630 100 19,304 22,701 Office Supplies 26 27 27 - 82 750 Total Personnel and Administration 5,168 10,135 32,594 28,289 5,237 9,655 11,092 4,409 107,295 141,499 Water-Sewer Comb Services Contracts -Munn Services 25,794 25,794 25,794 25,794 25,794 25,794 26,188 251794 206,749 309,533 Contracts -Other Services - - - - 1,750 - 1,750 2,000 Communication - Teleph - Field 754 281 296 303 298 251 337 299 2,817 4,512 Utility - General 5,923 6,172 6,580 6,596 7,929 7,984 7,884 6,121 55,188 60,000 R &M- Irrigation 330 1,025 241 2,521 - 2,058 1,448 7,623 10,000 R &M -Water Plant 1,707 (1,631) 5,703 3,942 - 4,657 2,664 17,041 10,000 R &M -Waste Water Plant 14,492 6,701 (322) 592 4,085 - (8,19U) (3,498) 13,860 9,866 Mlsc -Bad Debt - 1,267 - 1,267 - Misc•Licenses & Permits 3,375 - - - 3,375 4,500 Cap Outlay- Irrigation - 25,916 1,600 27,516 - Cap Outlay -Water Plant - 10,182 48,585 33,618 33,345 - 125,730 50,000 Total Water-Sewer Comb Services 46,963 51,167 83,702 98,763 79,181 34,029 34,664 34,428 462,916 480,411 Debt Service Principal Debt Retirement - 497,303 Interest Expense 13,171 - - - 79,028 92,200 158,056 Total Debt Service 13,171 79,028 92,200 655,359 Prepared by: 8 Report Date: 6/1112013 Severn Trent Management Services lq� 16I b3 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes to NetAssets Trend Report For the Period Ending May 31, 2013 TOTAL j Prepared by: 9 Report Date: 6/11/2013 Severn Trent Management Services Oct Nov Dec Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 517112019 Budget Total Operating Expenses 52,131 74,473 116,216 127,052 84,418 43,584 46,576 117,885 662,411 1,277,269 Operating income (loss) S (34,328) $ 151,425 $ 219,854 S (28,596) S (40,480) $ (26,040) S 309,789 S (93,178) 458,246 23,193 TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,548,546 7,546,546 TOTAL NET ASSETS, ENDING $ 8,006,782 $7,571,739 Prepared by: 9 Report Date: 6/11/2013 Severn Trent Management Services 161 1 A3 Port of the Islands Community Improvement District Supporting Schedules May 31, 2013 N K i° 6M1A t° !OA W tD p N N to N Y N N N N N N N z 0 LL L U c W C LL€ m 52 aO1i a°3i v rn v v J J m m m C Z 2 Z rn ° I m c E 0 a.. a°. 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UPS m 0 N m K o IL N R' p I j CL R D N N N N 7 M z z '2 w w a d a� UL LW 1F--�2 ¢¢6°d u O F t- C7 M1 N F F F 2 q �n N o v Z z Z Z Z O� W W aN ab W W W W o� a w W m o o � LL LL o y , N,yy. O W W W QW (L Z Z Z Z O S J J V r m o 0 C') _ 0 m O N W i•Nb $$'• ,. N 4 L0 n Q O 0 VtmtN pp ' tV �p0p iV �ppD O o O OtO7 R 0 co N N N N C }} t7 M1 C7 O 0 M C1 0 N u) N pq w w W W U U U U L W W W W Cj m to to N ? ¢ Q 4 Q Z U F F F F U 2 Z Z Z Z O W W W W co W 0 0 0 0 Q $ r U m w w w w V U X X Z O.2 i �z rZ OR o ciao o Ofwww zd p W C7 W W W w a W W W W Z W a, u' �a ¢ °W O�fu l�i�i l�iCL I. K p p LL 2 J In N N N N U y W H c O Op Op} O O C> 0 O 4 N fa N GO OD OD C90 D W N M m 'L'O' W a 0 0 0 0 0 0 0 0 0 0 0 0 0 3 vvvvvv� 0 J0 , a a �m F E I co m N v 0 r a PORT OF THE ISLANDS Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 161 IA3 % Collected 87.16% 87.16% 87.16% TOTAL OUTSTANDING $ 201,684 $ 55,917 1 $ 145,767 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel FY 2012 1058920500 POI Hotel Total Delinquent Parcels 119,627 bankruptcy 119,638 bankruptcy 358,892 Report Date: 6/12/2013 11 ALLOCATION BY FUND Discount / Gross Date Net Amount (Penalties) Collection Amount General Water /Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation % 100% 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,565 29,295 76,369 02/27/13 $ 25,024 352 511 2 5,886 7,177 18,709 04/10/13 $ 309,858 87 6,324 316,268 87,685 228,583 04/30/13 $ 139,600 $ (220) 2,849 142,229 39,433 102,796 05/24/13 $ 6,783 $ (202) 138 6,720 1,863 4,857 TOTAL $ 1,308,727 $ 33,307 $ 26,709 $ 1,368,743 i $ 379,483 $ 989,259 % Collected 87.16% 87.16% 87.16% TOTAL OUTSTANDING $ 201,684 $ 55,917 1 $ 145,767 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel FY 2012 1058920500 POI Hotel Total Delinquent Parcels 119,627 bankruptcy 119,638 bankruptcy 358,892 Report Date: 6/12/2013 11 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through May 31, 2013 Bond Issued (Construction Account) Source of Funds: Interest Earned Use of Funds: COI $ COI (costs transferred to checking account but not yet paid) $ Disbursements Water Treatment Plant $ Adjusted Balance in Construction Account May 31, 2013 2. Funds Available For Construction at May 31, 2013 161 iA3 $ 5,500,000 $ 8,216 (42,700) (5,000) (5,264,747) $ (5,312,447) $ 195,769 Book Balance of Construction Account at May 31, 2013 $ 195,769 Construction Funds available at May 31, 2013 $ 195,769 3. Investments - BB &T at May 31, 2013 Estimated Tvoe yip!d Principal Construction Fund: 0.12% $ 195,789 ADJ: Outstanding Amounts Due $ Balance at May 31, 2013 $ 195,789 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51 % FY 2013 budgeted bond payment as % of total assessments: 41 % 12 161 1 A3 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF CAPITAL Water Treatment REO. # Date CONTRACTOR REQUISITION'; OUTLAY COt Pfartt Co: 10120!10 Greenberg Traurig $ 10,000.00 $ 10,000.00 1674561.20 Col 10/20110 88 &T $ 2,700.00 $ 2.700.00 266,314.14 COI 10120110 Severn Trent Management Svcs $ 15,000.00 $ 15,000.00 4,601.85 COI 11102/10 Dan Cox $ 15,000-00 $ 15,000.00 7,121:83 'I 11109/10 Port of the islands CID (relmbl $ 321,53790 $ 321,537.00 $ $ 321,537.00 2 11118/10 South Florida Excavation $ 26,503,75 $ 26,503.75 $ $ 26,503.75 3 1124/10 Naples Daily News $ 151.02 $ 151:.02 $ $ 151.02 4 01/04/11 Cenlury i.ink $ 26,310.88 $ 28,310,08 $ $ 26,310.88 5 12116110 South Florida Excavation $ 18,006.90 $ 181008.90 $ 3 18,006.90 6 02101/11 Hole Monte: $ 21561..25 $ 2,561.25 $ S 2,561.,25 7 02101ili Hole Mont es $ 16,200,00 $ 1820000 $ $ 16,200.00 8 02/01111 Hole Monies $ 13,206.91 $ 13,206.91 $ $ 13,206.91 9 02/10111 Benchmark EnOroAnalyticaf, the. $ 1,019.00 $ 1,019.00 $ $ 1,019.00 10 02117/11 Hole Mantes $ 1,982.50 $ 1,962.50 $. $ 1,982.50 11 03/07111 Hole Monies $ 6,250.00 $ 6,250.00 $ $ 6,250.00 12 03 %16111 South Florida Excavation $ 12,762.00 $ 12,762.00 $ It 12,762,00 13 03/29171 Cardinal Contractors $ 27,000.00 $ 27,000.00 $ $ 27,00000 14 04/06/11 Hole Mantes $ 13,850.00 $ 13,850.00 $ $ 13,850 -.00 15 05/05/11 South Florida Excavation $ 18,587.25 $ 18,587,25 $ $ 18,587.25 le 05;16111 Cardinal Contractors 5 95,028.60 $ 95,028.60 $ $ 95,028.60 17 05119/11 Hole Monies $ 39,565.00 $ 39,565.00 $ 5 39,565.00 18 06/14;11 KW Controls S 1,038.80 $ 1,036,60 S $ 1,038.60 19 06/14111 Cardinal Contractors $ 196,57208 $ 196,572,08 $ $ 196,572.08 20 07106111 Hole Monies ' $ 19,575,00 $ 19,575.00 $ $ 19,575,00 21 07122111 Cardinal Contractors $ 170,192..15 $ 170,192,.15 $ $ 170,192.15 22 07/27/11 Hole Monies $ 22,325,00 $ 22,325.00 S $ 22,325.00 23 08119111 Cardinal Contractors $ 156,352.50 $ 156,352,50 $ $ 156,352.50 24 08,101 Hole Mantes $ 19,700.00 $ 19,700.00 S $ 19,700.00 25 09116/11 South Florida Excavation $ 6,971.40 $ 6,971.40 $ $ 6,971,40 26 09/16/11 South Florida Excavation S 4,.601.85 $ 4,601.85 S $ 4,601..85 27 09116/11 Cardinal Contractors $ 278,89277 $ 278,692.77 3,282,945,681 S 278,892.77 28 09127111 Michael Evans Computers $ 3,255.00 $ 3,265.00 5,969.71 $ 3,255.00 29 10/17111 Cardinal Contractors $ 85,416.29 $ 85,41629 151,850.93 $ 85,41629 30 11/03/11 Hole Mantes $ 832.50 $ 832.50 10,027,10 $ 832.50 31 11/03 /11 Hole Mantes $ 43,975.00 $ 43,975.00 46,566.70 $ 43,975.00 33 11/23/11 KW Controls $ 24,337.00 $ 24,337..00 9,170,00 $ 24,337.00 $ 8:21589 13 Total FY 201`7 1,717 7 -ZSi $ 1.bP486ae213 $ 42,700,00 S. 1674561.20 32 11114/11 Cardinal Contractors $ 266,314.14 $ 266,314.14 $ 266,314.14 34 12115/11 South Florida Excavation y 4,eOI,85 $ 4,601,85 $ 4,601.85 35 12/15111 BCI Technologies S 7,121.33 $ 7.121,33 S 7,121:83 36 12115/11 ITT Water Equipment Tech $ 566,766.70 S 586,766.70 $ 586,766.70 37 d2116111 Cardinal Contractors $ 647,523,09 $ 647,523.09 $ 647,523.09 38 12130111 Hole Mantes $ 43,672.50 $ 43,672.50 $ 43,672.50 39 01724/12 Hole Mantes $ 25,609.59 S 25,809.59 $ 25,509.59 40 Oti24112 Cardinal Contractors $ 174,822.66 $ 174,822.68 $ 174,82268 41 01130112 KW Controls $ 73,011..00 $ 73,011,00 $ 73,011..00 42 02!24112 Cardinal Contractors $ 240,416.36 $ 240,41635 $ 240,4166.36 43 03115/12 Cardinal Contractors $ 246,740.07 $ 246,740.07 $ 246.740,07 44 04;05112 Hole Mantes $ 48,232.19 $ 46,232,19 $ 48,232,19 45 0023/12 Cardinal Contractors $ 89,577.03 $ 89,577,03 $. 89,577.03 46 05109112 ITT Water Equipment Tech $ 30,577.50 $ 30,577.:50 $ 3C,577.50 47 05 ?16112 Cardinal Contractors $ 62,62920 $ 62,629.20 $ 622,629,20 46 05/17112 KW Controls $ 12,168.50 5 12,168.50 $ 12,168.50 49 06/12!12 Hole Mantes $ 65,276.60 $ 65,276.80 $ 65,276.80 50 06112/12 Severn Trent Environmental Svcs $ 9,027,29 $ 9,627.29 $ 9,02729 , 51 06/12/12 BCI Technologies $ 20,0003.00 $ 20,0000 $ 20,000,00 52 06113/12 Cardinal Contractors $ 207.111.76 $ 207,11175 $ 207.111.76 53 06!29,"12 Soto's Lawn Servloe, Ina $ 19,880.00 $ 19,680.00 S 19,680.00 54 07/18,'12 Cardinal Contractors $ 13,632.50 $ 13,632.50 $ 13,632.50 55 07/25/12 W - Johnson Equipment $ 33,088.00 $ 33,088..00 $ 33,088.00 56 08(03112 Hole Mantes $ 49,981,60 $ 49,981.80 $ 49,981.80 57 09104/12 Severn T rent Env'ironmenla:Svcs S 3,045.00 $ 3,045.00 S 3045.00 58 09104!12 Cardlnai Cnntractnrs $ 195,269.60 $ 195,269.60 $ 195,289.60 59 09/19112 Hole Monies $ 21,350.41 $ 21,350.41 S 21;350 -.41 60 09119/12 8Ci Technologies $ 33,278.67 $ 33,278.67 $ 33,278.67 61 09)19!12 Cardinal Contractors $ 52,400.10 $ 52,400,10 S 52,400.10 FY20T2 S 1287,145 66. S 3.262945.66 S $..... 3,282,945,681 62 10/16/12 RMA Geological Consultants '$ 5,969,71 $ 5,909.71 $ 5,969.71 63 10/16112 Cardinal Contractors $ 151,858.93 $ 151,858.:93 $ 151,850.93 64 11/01/12 Hole Mantes $ 10,027.10 $ 10,027.10 S 10,027,10 85 12/11/12 Severn Trent $ 48,566.70 $ 48,566.70 $ 46,566.70 Be 01/09113 RMA Geological Consultants $ 9,170.00 $ 9,170.00 5 9,170,00 67 01117/13 Hole Mantes $ 8,138.33 S 8,130.33 $ 8,138.33 Be 01117113 RMA Geological Consultants 5 16,745.71 $ 16,745.71 $ 16,745,71 69 01/17/13 Severn Trent $ 1,568.75 $ 1,568.75 S 1,568.75 70 02/05!13 Cardinal Contractors $ 26,705,15 $ 26,705.15 S 26,705,15 71 02105/13 KW Controls $. 12,168,50 $ 12,168.50 $ 12,168.50 72 02/05113 Hole Mortise $ 2,532,57 $ 2,532:57 $ 2,532.57 73 02)21/13 KW Controls $ 12,166.50 $ '12,168.50 $ 12,16850 74 04/23/13 RMA Geological Consuitarls $ ..... 1,600.00 $ 1,600.00 $ 1,600.06 To" FY.2013 3 30723985 S 307,23995 $ 6 303,2.39.:95 Grand Total $ .5.307446.81 S 5,264,746..8t 5 42,700,00 $ 8,264746:91 Interest FY 2011 Interest $ 5,743.88 FY 2012 Interest $ 2,291.47 FY 2013 Interest $ 180.54 $ 8:21589 13 ƒ 2 k l � 3 T_ &§ Im [2 �a !a k: f � O ■ § k 2a E > CL L6 - oZ k CL \ 16 1 1 A`3 � } � } ( % ZE .t ® &� §_§ � ./f ) � . ^\ #�� /■ 2 / ` \J ./5 ° tt > _ ( � � ] � .�f»! -= t �tig k ) ®§7 ) f !k$,! !■ \Z �lig a»■!t 'a,Z (()\ 16 1 1 A`3 � N E La m 0 a c m E CL 0 E m a co v Q U Z N H c W m = o F� W E — O E O a IL 0 16I 1 A3 ibrra3 PORT OF THE ISLANDS General Fund Community Improvement District Cash Flow Projections Maintenance 30-Jun 31-Jul 31-Aug 30-Sep Contracts - Mgmt Services 2013 2013 2013 2013 Cash Beginning Balance $ 938,085 $ 1,205,606 $ 1,177,520 $ 1,150,697 Cash Inflow 56,095 178 176 99,638 Cash Outflow (31,622) (28,264) (27,001) (28,001) CD Investment 339 - 339 151,050 Add: Prepaid Items - - 1, 000 - Add: Due from WS Fund 267,199 - 250 250 Less: Current Liabilities (as of 5131/13) (24,151) - - - Total Estimated Cash Balance $ 1,205,606 $ 1,177;520 $ 1,150,657 $ 1,373,384 Total Cash Outflow $ 31,622 $ 28,264 $ Cash RacalRla Special Assessments - Levy $ 55,917 $ - $ - $ - Special Assessments - Delinquent (prior yr) - - 99,460 Special Assessments - Discount - - Interest 178 178 178 178 Total Cash Inflow $ 56,095 $ 178 $ 178 $ 99,638 Operating Expenditures AdminlsbvUve PIR -Board of Supervisors $ 500 $ 500 $ 500 $ 500 FICA Taxes 38 38 38 38 ProfServ- Engineering 1,385 1,385 1,385 1,385 ProfServ-Legal Services 2,388 2,388 2,388 2,388 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 Annual Audit 3,750 - - Telephone 2 2 2 2 Postage and Freight 90 90 90 90 Rental - Meeting Room 25 25 25 25 Insurance - General Liability - 1,695 Printing & Binding 120 120 120 120 Legal Advertising - - 432 432 Miscellaneous Services 115 115 115 115 Misc: Assessmnt Collection Cost 1,303 - - - Misc: Web Hosting 1,000 Office Supplies 10 10 10 10 Total Administrative $ 12,089 $ 8,731 $ 7,468 $ 8,468 Maintenance Contracts - Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts - Landscape 6,902 6,902 6,902 6,902 Electricity - Streetiighting 1,558 1,558 1,558 1,558 Utility - Irrigation 1,150 1,150 1,150 1,150 R &M - Renewal & Replacement 339 339 339 339 R &M - Roads 1,000 1,000 1, 000 1,000 R &M - Signage 250 250 250 250 CIP• - » Total Maintenance $ 19,533 $ 19,533 $ 19,533 $ 19,533 Total Cash Outflow $ 31,622 $ 28,264 $ 27,001 $ 28,001 "NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in Sep 2013. Actual receipt date unknown. 16 PORT OF THE ISLANDS Community Improvement District Cash Beginning Balance Cash Inflow Cash Outflow - Expenses Add: Prepaid Items Less: Due to General Fund Less: Current Liabilities (as of 5/31 f13) Total Estimated Cash Balance Water and Sewer Fund Cash Flow Projections 161'fA3 30-Jun 2013 31-Jul 2013 31-Aug 2013 30-Sep 2013 5 284,464 $ (25,114) $ (53,026) $ (79,594) 164,185 18,417 18,417 277,849 (164,769) (46,328) (44,984) (157,973) (267,199) 1,385 - (41,795) ProfServ-Legal Services 2,388 $ (255,114) $ (5308] S (?9,594) S 40,282 Cash Recelots Special Assessments - Levy $ 145,768 $ - $ - $ - Special Assessments - Delinquent (prior yr.) - 259,432 Special Assessments - Discount - ` Water /Sawer /Irrigation Revenue 18,389 18,389 18,389 18,389 Interest/Miscellaneous 28 28 28 28 Total Cash Inflow $ 164,185 $ 18,417 $ 18,417 $ 277,849 orsting_Expen< Administrative P/R -Board of Supervisors $ 500 $ 500 $ 500 $ 500 FICA Taxes 38 38 38 38 ProfServ- Engineering 1,385 1,385 1,385 1,385 ProfServ-Legal Services 2,388 2,388 2,388 2,388 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 Annual Audit 3,750 - - - Telephone 2 2 2 2 Postage and Freight 59 59 59 59 Rental - Meeting Room 25 25 25 25 Insurance - General Liability - 1.695 - - Printing & Binding 90 90 90 90 Legal Advertising - - 351 351 Miscellaneous Services 206 206 206 206 Misc: Assessmnt Collection Cost 3,397 - - - Office Supplies 12 12 12 12 Total Administrative $ 14,216 $ 8,764 $ 7,420 $ 7,420 Maintenance Contracts - Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts - Other Services 63 63 63 63 Communication - Teleph - Field 352 352 352 352 Utility - General 6,899 6,899 6,899 6,899 R &M - Irrigation 594 594 594 594 R &M - Water Plant 2,130 2,130 2,130 2,130 R &M - Waste Water Plant 1,733 1,733 1,733 1,733 CIP` 112,988 112,988 Total Maintenance $ 150,553 $ 37,565 $ 37,565 $ 150,553 17 PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow PmjeWons 30-Jun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 Debt Service Principal and Interest $ _ $ - $ - $ Total Debt Service $ - $ $ - $ - Total Cash Outflow $ 184,789 $ 48,328 $ 44,984 $ 157,873 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received In Sep 2013. Actual receipt date unknown. 161 1 A3 18 161 1 A 3 PORT OF THE ISLANDS All Funds Community Improvement District GENERAL FUND Operating Revenues Assessments Interest/M Iscellaneous Total Operating Revenues Operating Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures CIP Projects Total Capital Expenditures PROJECTIONS Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 $417,984 $417,984 $417,984 $417,984 $417,984 $2,177 113,734 $14,504 $15 „176 $15,744 $ 420;161 $431 ,718 $432,488 $433,160 $433,728 $120,826 $124,451 $128,184 $132,030 $135,991 $223,540 $230,246 $237,154 $244,268 $251,596 $344,366 $354,697 $365,338 $376,298 $387,567 $70,894 $0 $0 $0 $0 $70,894 $0 $0 $0 $0 Estimated Beginning Cash Balance $1,373,384 $1,450,405 $1;517 „556 $1,574,417 Estimates! Endina Cash Balance` $1,373,384 $1,450,405 $1,517,556 $1,574,417 $1,620,558 WATER AND SEWER ENTERPRISE FUND Operatina Revenues Assessments Water /Sewer /Irrigation Revenue I nterest/Miscellaneous Total Operating Revenues Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $208,000 $208,000 $208,000 $208,000 $208,000 $2,838 $2,838 $2;838 $2;838 $2,838 $1,300,452 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operatina Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439,019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $64,796 Total Capital Expenditures $50,000 $54,796 $54,796 $64,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated 822inning Cash Balance $40,282 $50,071 $51,080 $33,133 Estimated Ending Cash Balance $40,282 $50,071 $51,080 $33,133 $6,050 19 H CW7 a •• A H w x 0 m U m H w O O x w 0 d H O w m w� x >+aw E- W Q H H H xWx UE-�w ww ao0 ZZ E-4 EA El IX W zoo N N a� w 0 O U i OD N 0 0 M H M I H H I O N Io 0 0 0 qw N a KC H O H F, a a U W Qi cn x U H a w x W a i •J3 Ela H w H a F-r U P4 W 0 O U a �i H H z W Q m W x M N In %D Hl- w ID 000 000 000 N O N H ri U O Cl O 7 a 3 W O x W H d 3 w ri N M O In H 3A W b In U) W a C7 W x H 3 Eq C) 3zU 000 FHH 01000 W + W W W I 0001ON v OO tnH O D 00 co Lo 111 O O H M v Ol d• H lf) O C- U1 vuacwnE�3 rnlDm m V} vi- a Q 3 .._. 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Ic", CY a 8 I M I E I-M O rn A R rn O 6 E E O x c, U) 15 N i7v m Em LL G. 161 1 A13 iCi a, m 333 I 0 to I N m R z > a 0 Lj d w d M cl m 333 I 0 to I N m R ui N 9 0 a c N b a � ° E 3 Q C C O a _a W m 40 N � C V � C Yf r rO� N C C a U > til s c 'o c m v a 1° E a Cc W C M r �@@ av a a F-�cm 9 00 m a. m ° a a 8 T U C a d E a c 0 C F 9 OIv 161 I-A3 ° N M c a `c O N N N N N 16I' 1 A3 Severn Trent Environmental Services Port of the Islands Process Residue Disposal Applied against budget account, copies of invoices available upon request Cap $15,000.00 Inv. Date Vendor Description Invoice# Invoice $ Month 1218/2012 Synagro Dewatering 25- 101014 8,005.57 December 8,005.57 Total 8,005.57 Grand Total 2012-2013 3520 Sludge 65191 32 t 2 O n E E E J a i J z 2 m o 9 80 4>01 i M pE? > O I!f IGS z z° 0 c3 � tOLS O O l0[Y 11� 11� {"�p`y CD O 0 to d� O n �p� am 'p �N} N m N O N M C y� pw U S c O N M Etl CO O Im t-M N N N N N N t. g 2 LL g LL z � LL t 2 O J 1 pd i J z 2 m o 2 , 0 ? co E E M r > O I!f IGS O tt N j $ ZV m N C,\01 n' N oMi {"�p`y CD m (L7 m N C3 r- 70 O W O A M 7 N 1�I N N N N n 7 U 1 M1 il N 1611 A h ?I r z' o > C) m t t+7 (0 E 4) t Up N W CmV 0 co V co 073 y O TJ C7 N O d R O O a c M S > > E -- 06 y m 3 > ; 'a = > a 3 41 91 G7 Q1 07 N � � G1 N d N �a i 3 f7 N N �tl N f4 N N N (0 0 a o a a a a M N N O N g E E E E > > tn 09 0 $ $ d� N mh y� pw U S c O C � O O a D N QQ E gg t QQ E i� E 1¢ IL V N 5 !6 V C � W E d o v v W 3q77 3 u' N fn 0 m (/I Cn C2 tli. it�ii U9 q3q�� C7 m m N N ^ N N M zd'a 0 a n 7 U 1 M1 il N 1611 A h ?I r z' o > C) m t t+7 (0 E 4) t Up N W CmV 0 co V co 073 y O TJ C7 N O d R O O a c M S > > E -- 06 y m 3 > ; 'a = > a 3 41 91 G7 Q1 07 N � � G1 N d N �a i 3 f7 N N �tl N f4 N N N (0 0 a o a a a a M N N O N C a §2 . �i� 7; 0 IL 0 -9 CL LO C,4 r-, \ , � / / � LL / .\ e / \ u U) i 43 \ 1\ 1§ 1\ 1\ 16 1 1 A 3 C) Cl) �\ � k E Q C) co cli 4 § \ 2 P- 3: E E cn I �2 CD 0 75 � � \ cli JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16, 2013 Ms Rosemary Hodza Port Of The Islands CID Severn -Trent Services 210 N. Univeristy Drive Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Florida Statute 190.06, this notice is to inform you that the official records of the Collier Count Supervisor of Elections show the number of registered electors residing in Port Of The Islands CID upon April 15, 2013 was 469 . Should you have questions regarding election services for the district please feel free to contact me. Sincerely, David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239) 252 -8501 DaveCarpenter @colliergov.net Rev Dr Martin Luther King Jr Building • Collier Government Complex • 3295 Tamiami Trl E Naples FL 34112 -5758 Telephone: 239/252 -8450 • Fax: 239/774 -9468 16I'T A3 (271U 161Y-A3 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 3 - Modified Tentative Budget- (Printed on 6/11/2013 at 3pm) Prepared by: PORT OF THE ISLANDS Community Improvement District Table of Contents 161 i Page # OPERATING B D ET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 1 -2 BudgetNarrative .......................................................................... ............................... 3 -5 Exhibit A - Allocation of Fund Balances ............. ................................. .. ........... ___ ...... .. 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 7 -8 BudgetNarrative ........................................................................<. ......,.........,.............. 9 -12 AmortizationSchedule ................................................................... .....................:,........ 13 SUPPORTING BUDGET SCHEDULES 2013 -2014 Non -Ad Valorem Assessment Summary ... ............ ........ ... .... ... I ... I ............. 14 CIPSchedule ......... ............................... ............................... ............................... 15 -p3 16111 . A3 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2014 161 1 PORT OF THE ISLANDS Community Improvement District Genera! Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year M4 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET TNRU JUN PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAY -2013 SEP -2013 FY 2013 FY 2014 REVENUES Interest • Investments $ 6,315 $ 5,018 $ 2,177 $ 1,436 $ 718 $ 2,154 $ 2,090 Net Incr (Door) In FMV- Invest 2,159 3,456 - 1,588 1,588 -. Interest - Tax Collector 186 34 FICA Taxes 15 - 15 536 Special Assmnts- Tax Collector 402,233 402,231 435,400 379,483 55,917 435,400 435,400 Special Assmnts- Discounts (11,128) (11,204) (17,416) (9,234) (9,234) (17,416) Other Miscellaneous Revenues 3,676 19,104 - 1,575 - 1,575 - TOTAL REVENUES 403' 421 399,535 420,161 374,863 56,635 431,498 420 074 EXPENDITURES Administrative 101,289 98,536 100,000 66,795 33,333 100,128 100,000 P1R -Board of Supervisors 5,700 6,200 7,000 4,900 2,000 6,900 7,000 FICA Taxes 436 474 536 375 153 528 536 ProfServ- Engineering 21,523 22,923 26,000 11,078 5,539 16,617 26,000 ProfServ-Legal Services 30,200 38,472 12,500 19,104 9,552 28,656 12,500 ProfServ-Mgmt Consulting Sery 26,867 27,539 26,365 18,910 91455 28,365 29,216 ProfServ- Property Appraiser 6,531 6,531 6,531 4,000 6,531 6,531 ProfServ-Speclal Assessment 8,755 8,974 9,243 9,243 1,000 9,243 9,520 Auditing Services 3,750 3,500 3,750 3,750 3,750 3,750 Communication - Telephone 22 36 100 13 7 20 100 Postage and Freight 1,129 1,071 1,500 715 358 1,073 1,200 Rental - Meeting Room 325 325 350 200 100 300 350 Insurance - General Liability 7,830 7,690 8,844 6,156 1,695 7,851 9,028 Printing and Binding 1,578 1,239 2,000 483 483 966 1,300 Legal Advertising 475 831 2,200 135 865 1,000 1,000 Miscellaneous Services 462 890 1,375 415 460 875 1,380 Misc- Assessmnt Collection Cost (3,801) 4,816 8,708 7,405 1,303 8,708 8,708 Misc -Web Hosting 119 1,000 - 1,000 1,000 1,000 Office Supplies 446 261 650 70 35 105 500 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 106,894 132,066 120,827 85,908 36,754 122,662 119,794 Field Contracts -Mgmt Services 101,289 98,536 100,000 66,795 33,333 100,128 100,000 Contracts- Landscape 97,639 83,115 79,440 54,922 27,610 82,532 82,830 Electricity - Streetlighting 13,439 16,615 16,500 12,464 6,232 18,696 19,000 Utility - Irrigation 6,559 12,670 12,600 9,200 4,600 13,800 12,600 R &M- Renewal and Replacement 17,126 12,325 10,000 8,643 1,357 10,000 30,850 R &M- Irrigation - 1 R &M -Roads & Alleyways 4,000 4,000 4,000 4,000 R &M- Signage 1,000 1,000 1,000 1,000 Capital Outlay 70,894 50,000 Total Field 236,052 223,261 294,434 152,024 78,132 230,156 300,280 TOTAL EXPENDITURES 341,946 355,327 415,261 237,932 114,886 352,818 420,074 Excess (deficiency) of revenues Over (under) expenditures 61,475 44,208 4,900 136,931 (58,250) 78,681 Annual Operating and Debt Service Budget Fiscal Year 2014 A3 16 I i PORT OF THE ISLANDS Community Improvement District Genera! Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAY -2013 SEP -2013 FY 2013 FY 2014 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 - TOTAL OTHER SOURCES USES - 4,900 Net change In fund balance FUND BALANCE, BEGINNING FUND BALANCE, ENDING 61,475 44,208 4,900 136,931 (58,250) 78,681 1,100,673 1,162,148 1,206,356 1,206, 356 1,206,356 1,285,037 $161 62J48 $1,2 $1,211,256 $ 1,343,287 $ 58,250 $1,285,037 $ 1,285,037 Annual Operating and Debt Service Budget Fiscal Year 2014 2 '-- A3 161 f 7'ft*q3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 REVENUES Interest- Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R -Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water & Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services - Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and lather specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services- Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 16I 1 A3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water & Sewer Fund. Communication - Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. Costs will be split evenly with the Water & Sewer Fund. Postage and f=reight This represents costs associated with actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous - Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 20% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 4 161'1'A3 PORT OF THE ISLANDS Community Improvement District Genera! Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Miscellaneous -Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District is required to pay an annual fee of $175 to the Department of Community Affairs. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract Includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts - Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year). Electricity - Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility - Irrigation The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R &M- Renewal and Replacement Various costs incurred as needed including but not limited to the entrance, monuments, lighting and lake mgmt. R &M- Irrigation Various repair and maintenance to irrigation system (above ground) including wet checks, rain sensors and valve repairs. R &M -Roads & Alleyways Expenses incurred while maintaining District roadways. R &M- Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water /Sewer Budget Fiscal Year 2014 5 161 1 A'3 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - Fiscal Year 2014 $ 1,285,037 Net Change in Fund Balance - Fiscal Year 2014 Reserves - Fiscal Year 2014 Additions ITotal Funds Available (Estimated) - 9/30/2014 1,285,037 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 105,018 t�1 Subtotal 105,018 Total Allocation of Available Funds 105,018 Total Unassigned (undesignated) Cash $ 1,180,018 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 6 16 I ; PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAY 2013 SEP -2013 FY 2013 FY 2014 OPERATING REVENUES Interest - Investments $ 6,244 S 2,686 $ 2,838 $ 221 $ 111 $ 332 $ 578 Water Revenue 41,379 41,089 43,000 31,318 15,659 46,977 45,000 Sewer Revenue 58,819 62,574 65,000 49,376 24,688 74,064 70,000 Irrigation Fees 93,629 82,528 100,000 66,413 33,207 99,620 100,000 Meter Fees 26,978 2,500 28,482 16,988 9,494 28,482 29,336 Net Incr (Decr) In FMV- Invest 4,021 6,435 17,025 2,958 - 2,958 17,025 SpecialAssmnts - Tax Collector 1,048,566 1,048,559 1,135,025 989,259 145,768 1,135,027 1,135,025 Special Assmnts- Discounts (29,009) (29,206) (45,401) (24,073) (24,073) (45,401) Other Miscellaneous Revenues 19,379 5,045 3,750 5,185 - 5,185 3,750 TOTAL OPERATING REVENUE`) 1,243,028 1,222,210 1,300 462 1,120 657 219,432 1,340,089 1 345 202 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 5,700 6,200 7,000 4,900 2,000 6,900 7,000 FICA Taxes 436 474 536 375 153 528 536 ProfServ- Engineering 37,564 22,923 26,000 11,078 5,539 16,617 26,000 ProfServ-Legal Services 30,200 38,472 12,500 19,104 9,552 28,656 12,500 ProfServ-Mgmt Consulting Sery 26,978 27,652 28,482 16,988 9,494 28,482 29,336 ProfServ- Property Appraiser - 17,025 17,025 17,025 8,521 17,025 17,025 ProfServ- Special Assessment 7,468 7,655 7,885 7,885 6,930 7,885 8,122 ProfServ- UUIIty Billing 15,155 9,053 1,267 - Auditing Services 3,750 3,500 3,750 3,375 3,750 3,750 3,750 Communication - Telephone 21 36 100 13 7 20 100 Postage and Freight 561 696 1,000 471 236 707 1,200 Rental - Meeting Room 325 325 350 200 100 300 350 Insurance - General Liability 7,830 7,690 8,270 5,757 1,695 7,452 9,028 Printing and Binding 986 930 1,500 362 362 724 1,300 Legal Advertising 353 670 1,600 98 702 600 1,000 Miscellaneous Services 1,371 2,265 2,050 1,653 827 2,480 2,600 Misc- Assessmnt Collection Cost 20,371 12,660 22,701 19,304 3,397 22,701 22,701 Office Supplies 517 305 750 82 41 123 500 Depreciation Expense 308,309 321,266 - - - Total Personnel and Administration 467,095 479,797 141,499 107,295 37,853 145,146 143,047 Water -Sewer Comb Services Contracts -Mgmt Services 304,000 299,592 309,533 206,749 103,178 309,927 309,533 Contracts -Other Services 1,750 1,750 2,000 1,750 250 2,000 1,750 Communication - Teleph - Field 3,867 4,033 4,512 2,817 1,409 4,226 4,512 Utility - General 79,963 61,516 80,000 55,188 27,594 82,782 83,000 R &M- Irrigation 28,121 36,517 10,000 7,623 2,377 10,000 20,500 R &M -Water Plant 21,415 45,712 10,000 17,041 8,521 25,562 14,000 R &M -Waste Water Plant 46,609 82,093 9,866 13,860 6,930 20,790 45,000 Misc -Bad Debt - 2,079 1,267 1,267 Misc- Licenses & Permits 4,375 5,375 4,500 3,375 1,125 4,500 4,500 Cap Outlay - Irrigation 27,516 1,600 29,116 - Annual Operating and Debt Service Budget Fiscal Year 2014 7 A3 PORT OF THE ISLANDS Community Improvement District 161 1 Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAY -2013 SEP -2013 FY 2013 FY 2014 Cap Outlay -Water Plant 50,000 125,730 225,977 351,707 4,000 Cap Outlay -Waste Water Plant 20,000 Total Water -Sewer Comb Services 490,100 560,667 480,411 462,916 378,960 841,876 506,795 Debt Service Principal Debt Retirement 497,303 514,758 Interest Expense 179,380 174,899 158,056 92.200 158,056 140,601 Total Debt Service 179,380 _ 174,899 655,359 92,200 65,855 158,058 655,360 TOTAL OPERATING EXPENSES 1,137,375 1,215,363 1,277,269 662 411 482,669 1,145,080 1305,202 Operating income (loss) 105,653 6,847 23,193 458,246 (263,237) 195,009 0 OTHER FINANCING SOURCES (USES) Contribution to (Use co Fund Balance - - TOTAL OTHER SOURCES (USES)- Change in net assets 105,653 6,847 23,193 458,246 (263;237) 995,009 0 TOTAL NET ASSETS, BEGINNING 7,436,046 7,541,699 7,549,546 7,546,546 7,548,546 7,743,555 TOTAL NET ASSETS, ENDING $ 7,541,699 $ 7,546,546 $ 7,571,739 $ 8,006,792_ $ 263,237 $ 7,7 $ 7,743,555 Annual Operating and Debt Service Budget Fiscal Year 2014 8 1 A3 16 r -A3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 REVENUES � ._. Interest-investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments - Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative PJR Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services - Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund. Professional Services- Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water /Sewer Budget 9 Fiscal Year 2014 161 1 a3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services- Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, . administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals —Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance —General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 10 161`; A 3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES _ .. Administrative (continued) Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts -Other Services Preventative generator maintenance services will be provided by Superior Power. Communication — Teleph — Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239 - 642 -9219) $3,180 Century Link Plant Fax Line (239- 642 -9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bgb of cower failures 84 Total $4,512 Utility - General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc. Type 9741120000 25000 E. Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R &M — Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R &M — Water Repair and maintenance costs associated with the water plant. R &M — Waste Water Repair and maintenance costs associated with the waste water plant. Annual Operating and Water /Sewer Budget 11 Fiscal Year 2014 161 1 A 3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Field (continued) Miscellaneous - Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay — Water Plant Funds spent on capital improvement projects for the water plant. • W -22 $4,000 FIRE HYDRANT REPLACEMENT Capital Outlay — Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww -24 $20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water /Sewer Budget 12 Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond 161 1 A3 Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 1171!20113 $70,300.56 $70,300.56 51112014 $514,758.49 3.510% $70,300.56 $585,059.05 $655,359.61 1111/2014 $61,266,55 $61,266.55 5/1/2015 $532,826.51 3,510% $61,266.55 $594,093.06 $655,359.61 1111/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 511/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 1111/2017 $32,217.04 $32,217.04 511/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/112018 $21,846.30 $21,846.30 5/1/2019 $511,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $4,005,730.15 $581,787.14 $4,587,517.29 $4,587,517.29 Annual Operating and Debt Service Budget 13 Fiscal Year 2014 161 1 A3 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2014 161 1 A3 PORT OF THE ISLANDS Community Improvement District Port of the Islands community Improvement District Non -Ad Valorem Assessment Roll FY 2013 -2014 Product Type Maint. ERC Allocation MainVERC $ 400 W/S ERC Allocation W/S Standby $1,124 $413 W/S C It�al 1 $711 Total per Product Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2013 to FY 2014 Product Type Total FY 2014 Total Increase FY 2013 (Decrease) % Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 00/6 Annual Operating and Debt Service Budget Fiscal Year 2014 14 Q r 0 �i N 7 E 0H 0)2 a« V yN W Y L CL Q= CL E CL m V c :9 y W U. — 0 0 E O. U 161 1 A3 If M1 y� LL Yp Ni N NY yrt) N • pO N N N tA- Yi S � U O V O 9 aN(v� ✓a N N N .5a a ®Xai o e is u4i 9, Y � LL m W N N w N cE. Q t1 if b^ Ai Y� r4 � p 23 n lam{ 'a z MI 3r r a r, z � �. 161 1 A3 TO: 1611 A3 Port of the Islands Community Improvement District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Telephone: 954- 753 -5841 Fax 954- 345 -1292 MEMORANDUM Cindy Celestin FROM: Janice Swade District Recording Secretary DATE: June 25, 2013 REFERENCE: FISCAL YEAR 2012 AFR Attached is the signed AFR for the Fiscal Year 2012 Audit, which was accepted at the June 21, 2013 Port of the Islands CID's Board of Supervisors Meeting. ice Swade District Recording Secretary c E ,.0 C N C LL � a 0 C 3 LL O "Q Q m a o g Oi N 'y r 0 C d 0 p� O CD 0 161 1 'A3 ! I Z H E El >- El E. F y I. o 0 0 m j 1 N to `L7 tQ LL 'p o .W m -C m y LL Bow I a U S! 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Sy Z y d N d I O V Li 1 y c m i 'D C E U c 8 m CL °- w tGA> I E as c LL U m } = Ca a. in ID } T7Cp E _ —? r- z F- I 5 Ln a a M H 0 N .^i M A T t6 LL N r O N LSJ LL O r.. O O. d a N O 7 C d d a 161 1 a3 Ln N d O� tO a ri M m m m 'O LL N r O N W } LL L J02 is O CL d N d L 7 C d x w 1611 A3 Ln 16 0 M d m 10 a rl M f0 a 10 v U- 16I 1� R L u N O c m E I a E c E E 0 t� N C l6 N m t r+ w O O CL of v 0 0 M r N r O N W L 0 W Q. m Y m m t N X L 4 3 w m E m w 0 3 cm ! a ,z .R d D O F- N Qr OG x Ell N d R � w G O d F- d d O. a F- a+ r G d C O Q E O U 161 1 A3 Ln 0 0 Ln v rn m a M O N .-i r� T m f T ID 161 1 'A3 e Berger, Toombs, Elam, 140 Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461 -6120 // 461 -1155 FAX: 772/468 -9278 June 10, 2013 Mr. Stephen Bloom Severn Trent Management Services 210 N. University Drive, Suite 702 Coral Springs, FL 33071 Dear Stephen: Enclosed please find twelve (12) bound copies of our completed audit report for the year - ended September 30, 2012 for Port of the Islands Community Improvement District together with the -SAS 114 letter. A copy has also been sent via email in PDF format for your convenience. Should you have any questions, please contact me. Sin Gaines JWG:tjb Enclosures Fort Pierce / Stuart Member AICPA Member AICPA Division For CPA Firms Member FCPA Private Companies Practice Section 161 1 A3 c�c Berger, Toombs, Elam, -� Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461 -6120 // 461 -115 5 FAX: 772/468 -9278 June 10, 2013 Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida We are pleased to provide the following information related to our audit of Port of the Islands Community Improvement District for the year ended September 30, 2012 to assist you in your oversight responsibility of the financial reporting process of the District. Our responsibility under the auditing standards has been described to you in our engagement letter dated March 27, 2012. Management is responsible for the appropriateness of the accounting policies used by the District. During the year, no significant new accounting policies were adopted nor were there any changes in the existing accounting policies. We did not discuss with Management, any significant or unusual transactions nor did we discuss any alternative treatments available under generally accepted accounting policies during the current audit period. Any audit adjustments provided by Management or communicated to Management have been reported to and agreed upon by Management. if you would like a detailed listing of all audit adjustments for the current period, please contact us. We encountered immaterial uncorrected misstatements (see attachment) during the course of our audit which we discussed with management and were not adjusted. There are no disagreements with Management over the application of significant accounting principles, the basis for judgments made by Management on any significant matters, the scope of the audit or significant disclosures to be included in the financial statements. We are not aware of any consultations Management had with other accountants about accounting or auditing matters. Fort Pierce / Stuart Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 161 1 'A3 Berger, Toombs, Elam, Gaines & Frank Board of Supervisors Port of the Islands Community Improvement District Page 2 There were no significant issues that were discussed during the course of the audit. We did not encounter any difficulties in dealing with Management during the audit process. Management has made certain written representations to us as part of the audit process. Please contact us if you would like a copy of those representations. This letter is intended solely for the information and use of the Board and Management and is not intended to be and should not be used by anyone other than the intended parties. Please contact J. W. Gaines should you have any questions concerning this letter. We greatly appreciate the opportunity to be of service to Port of the Islands Community Improvement District. Berger, Toombs, Elam, Gaines & Frank Fort Pierce, Florida June 10, 2013 161 1 A3 Port of the Islands Community Improvement District ANNUAL FINANCIAL REPORT September 30, 2012 -A 161 P 3 Port of the Islands Community Improvement District ANNUAL FINANCIAL REPORT Fiscal Year Ended September 30, 2012 TABLE OF CONTENTS Page Number FINANCIAL SECTION REPORT OF INDEPENDENT AUDITORS 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3 -8 BASIC FINANCIAL STATEMENTS Government -wide Financial Statements Statement of Net Assets 9 Statement of Activities 10 Fund Financial Statements Balance Sheet — General Fund 11 Reconciliation of Total General Fund Balances to Net Assets of Governmental Activities 12 Statement of Revenues, Expenditures and Changes in Fund Balances — General Fund 13 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of General Fund to the Statement of Activities 14 Statement of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — General Fund 15 Statement of Net Assets — Water & Sewer Fund 16 Statement of Revenues, Expenses and Changes in Fund Net Assets — Water & Sewer Fund 17 Statement of Cash Flows — Water & Sewer Fund 18 Notes to Financial Statements 19 -31 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 32 -33 MANAGEMENT LETTER 3435 16I 1 A3 Berger, Toombs, Elam, Gaines & Frank Cer0ed Publk Accountants Pt. 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461 -6120 // 461 -1155 FAX: 772/468.9276 Report of Independent Auditors To the Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida We have audited the accompanying basic financial statements of Port of the Islands Community Improvement District (the "District ") as of and for the year ended September 30, 2012, as listed in the table of contents. These basic financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides aI reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, the aggregate remaining fund information and each major fund of the District as of September 30, 2012, the respective changes in financial position, cash flaws thereof, and the budgetary comparison for the General Fund for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Govemment Auditing Standards, we have also issued a report dated June 10, 2013 on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain previsions of laws, regulations and contracts. That report is an integral part of an audit performed In accordance with Government Auditing Standards and should be read in conjunction with this report In considering the results of our audit. Fort Pierce I Stuart Member AICPA Member AICPA1Division For CPA Firms Member FICPA Private Companies Practice Section 161 1 -A3 Berger, Toomtn, Elam, Gaines & Frank To the Board of Supervisors Port of the Islands Community Improvement District The Management's Discussion and Analysis is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquires of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. jmx/04 ; 9 Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants PL Fort Pierce, Florida June 10, 2013 -2- 161 1 A3 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 Management's discussion and analysis of Port of the Islands Community Improvement District (the District) financial performance provides an objective and easily readable analysis of the District's financial activities. The analysis provides summary financial information for the District and should be read in conjunction with the District's financial statements. OVERVIEW OF THE FINANCIAL STATEMENTS The District's basic financial statements comprise three components; 1) Govemment -wide financial statements, 2) Fund financial statements, and 3) Notes to financial statements. The Govemment wide financial statements present an overall picture of the District's financial position and results of operations. The Fund financial statements present financial information for the District's major funds. The Notes to financial statements provide additional information concerning the District's finances. The Government-wide financial statements are the statement of net assets and the statement of activities. These statements use accounting methods similar to those used by private- sector companies. Emphasis is placed on the net assets of governmental activities and business -type activities and the change in net assets. Governmental activities are primarily supported by special assessments. Business -type activities are supported by charges to the users of those activities, such as water and sewer service charges. The statement of net assets presents information on all assets and liabilities of the District, with the difference between assets and liabilities reported as net assets. Net assets are reported in three categories; 1) invested in capital assets, net of related debt, 2) restricted and 3) unrestricted. Assets, liabilities, and net assets are reported for all Governmental activities separate from the assets, liabilities, and net assets of business -type activities. The statement of activities presents information on all revenues and expenses of the District and the change in net assets. Expenses are reported by major function and program revenues relating to those functions are reported, providing the net cost of all functions provided by the District. To assist in understanding the District's operations, expenses have been reported as governmental activities or business -type activities. Governmental activities financed by the District include physical environment and general and government. Business -type activities financed by user charges include water and sewer services. Fund financial statements present financial information for the governmental fund and enterprise fund. These statements provide financial information for the major funds of the District. Governmental fund financial statements provide information on the current assets and liabilities of the funds, changes in current financial resources (revenues and expenditures), and current available resources. The enterprise funds financial statements provide information on all assets and liabilities of the funds, changes in the economic resources (revenues and expenses), and total economic resources. -3- 161 1 A3 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Fund financial statements include a balance sheet and a statement of revenues, expenditures and changes in fund balances for all governmental funds. A statement of revenues, expenditures, and changes in fund balances — budget and actual, is provided for the District's General Fund. For the water and sewer fund, a statement of net assets, a statement of revenues, expenses, and changes in fund net assets; and a statement of cash flows are presented. Fund financial statements provide more detailed information about the District's activities. Individual funds are established by the District to track revenues that are restricted to certain uses or to comply with legal requirements. The government -wide financial statements and the fund financial statements provide different pictures of the District. The government -wide financial statements provide an overall picture of the District's financial standing, split between Governmental Activities and Business -type Activities. These statements are comparable to private- sector companies and give a good understanding of the District's overall financial health and how the District paid for the various activities, or functions, provided by the District. All assets of the District, including buildings, land, and roads are reported in the statement of net assets. All liabilities, including principal outstanding on bonds, and future employee benefits obligated but not paid by the District, are included. The statement of activities includes depreciation on all long lived assets of the District, but transactions between the different functions of the District have been eliminated in order to avoid "doubling up" the revenues and expenses. The fund financial statements provide a picture of the major funds of the District and a column for all non -major funds. In the case of governmental activities, outlays for long lived assets are reported as expenditures and long term liabilities, such as general obligation bonds, are not included in the fund financial statements. To provide a link from the fund financial statements to the govemment -wide financial statements, a reconciliation is provided from the fund financial statements to the govemment- wide financial statements. Notes to financial statements provide additional detail concerning the financial activities and financial balances of the District. Additional information about the accounting practices of the District and investments of the District are some of the items included in the notes to the financial statements. Financial Highlights The following are the highlights of financial activity for the year ended September 30, 2012. ♦ The District's total assets exceeded total liabilities by $9,634,397. Unrestricted net assets for Governmental Activities were $1,206,358 and for Business -type activities were $(502,671). Invested in capital assets, net of related debt for Governmental Activities were $879,493 and for Business -type activities were $8,051,217. -4- 161 1 a3 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Financial Highlights (Continued) ♦ Governmental activities revenues totaled $399,535 while governmental activities expenses totaled $403,764. Business -type revenues totaled $1,222,208 while business - type expenses totaled $1,320,864. Financial Analysis of the District The following schedule provides a summary of the assets, liabilities and net assets of the District. It is not intended to be a complete presentation of govemment -wide financial activity. Net Assets Governmental Activities Business -type Activities Total 2012 2011 2012 2011_ 2012 2011 Current assets $ 1,221,535 $ 1,169,098 $ 392,212 $ 3,965,771 $ 1,613,747 $ 5,134,869 Capital assets, net 679,493 927,932 12,019,801 9,012,140 12,899,294 9,940,072 Other non - current assets - - 31,621 38,627 31,621 38,627 Total Assets - 2,101,028 2,097,030 12,443,634 13,016,538 14,544,662 15,113,568 Current liabilities 15,177 6,950 889,358 866,303 . 904,535 873,253 Non - current liabilities - - 4,005,730 4,503,033 4,005,730 4,503,033 Total Liabilities 15,177 6,950 4,895,088 5,369,336 4,910,265 5,376,286 Net Assets Investment in capital assets, net related debt 879,493 927,932 8,051,217 8,005,337 8,930,710 8,933,269 Unrestricted 1,206,358 1,162,148 (502;671 35 8,135) 703,687 804,013 Total Net Assets $ 2,085,851 $ 2,090,080 $ 7,548,546 $ 7,647,202 $ 9,634,397 $ 9,737,282 The increase in current assets for governmental activities is primarily due to increases in cash and investments as a result of the positive changes in net assets. The decrease in current assets and the increase in capital assets for business -type activities is primarily due to the capital activity in the current year paid from the construction fund. The decrease in capital assets for governmental activities is primarily due to depreciation expense in the current year. The decrease in non - current liabilities for business -type activities is primarily due to principal payments on bonds in the current year. -5- 161 1 A 3 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Financial Analysis of the District (Continued) The following schedule provides a summary of the changes in net assets of the District and is presented at the government -wide level for comparison purposes. It is not intended to be a complete presentation of District -wide financial activity. Financial Activity The increase in general government expenses is primarily due to an increase in professional service expenses in the current year. The increase in water and sewer expenses is primarily due to the disposal of capital assets in the current year. W-M Govemmental Activities Business -type Activities Total 2012 2011 2012 2011 2012 2011 Program Revenues Charges for services $ 391,027 $ 350,808 $ 1,208,042 $ 1,213,384 $ 1,599,069 $ 1,564,192 General Revenues Investment earnings 8,508 8,640 9,121 10,265 17,629 18,905 Miscellaneous 3,676 5,045 19,379 5,045 23,055 Total Revenues 399,535 363,124 1,222,208 1,243,028 1,621,743 1,606,152 Expenses General government 132,064 105,894 - - 132,064 105, 894 Physical environment 271,700 283,940 - - 11320,864 - 1,137,378 271,700 1,320,864 283,940 1,137,378 Water and sewer Total Expenses 403,764 389,834 1,320,864 1,137,378 1,724,628 1,527,212 Change in Net Assets (4,229) (26,710) (98,656) 105,650 (102,885) 78,940 Net Assets - Beginning ofYear 2,090,080 2,116,790 7,647,202 7,541,552 9,737,282 9,658,342 Net Assets - End of Year $ 2,085,851 $ 2,090,080 $$ 7,548^,546_ $ 7,647,202 $ 9,634,397 $$ 9,737,282 The increase in general government expenses is primarily due to an increase in professional service expenses in the current year. The increase in water and sewer expenses is primarily due to the disposal of capital assets in the current year. W-M 1611 A3 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Capital Assets Activity The following schedule provides a summary of the District's capital assets at September 30, 2012. Description Land and improvements Improvements other than buildings Infrastructure Equipment Construction in progress Less: accumulated depreciation Total Capital Assets (Net) Governmental Activities $ 228,197 110,121 1,313,611 15,613 Business -Type Activities $ 293,061 15,206,163 226,308 9,079 Total $ 521,258 110,121 16,519,774 241,921 9,079 (788,049) (3,714,810) (4,502,859) $ 879,493 $ 12,019,801 $ 12,899,294 During the year, depreciation expense was $48,439 for governmental activities. Capital assets totaling $3,434,427 were added, capital assets totaling $1,832,879 were placed in service, capital assets with a net book value of $105,500 were disposed of and depreciation expense was $321,266 for business -type activities. General Fund Budgetary Hiahllahts The budget exceeded governmental expenditures primarily because of lower general government operating and physical environment costs than were expected. There were no amendments to the September 30, 2012 budget. Debt Management Business -type Activities debt includes the following: • In October 2010, the District issued $5,500,000 Special Assessment Revenue, Series 2010 bonds. These bonds were issued to finance the construction of financing a potable water treatment plant within the District. The balance outstanding at September 30, 2012 was $4,503,033. -7- 161 1 A3 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Economic Factors and Next Year's Budget Port of the Islands Community Improvement District does not expect any economic factors to have any significant effect on the financial position or results of operations of the District in fiscal year 2013. Request for Information The financial report is designed to provide a general overview of Port of the Islands Community Improvement District's finances for all those with an interest. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the District Manager, Severn Trent Management Services, 210 N. University Drive, Suite 702, Coral Springs, Florida 33071. EsZ Port of the Islands Community Improvement District STATEMENT OF NET ASSETS September 30, 2012 ASSETS Current Assets Cash and equivalents Cash restricted for customer deposits Investments Accounts receivable Interest receivable Due from other governments Prepaid expenses Internal balances Total Current Assets Non- current Assets Bond issuance costs Capital assets, not being depreciated Land and improvements Construction in progress Capital assets, being depreciated Infrastructure Improvements other than buildings Equipment Less: accumulated depreciation Total Non- current Assets Total Assets LIABILITIES Current Liabilities Accounts payable and accrued expenses Customer deposits payable from restricted assets Accrued interest Retainage payable Bonds payable Total Current Liabilities Non - current Liabilities Bonds payable Total Liabilities NET ASSETS Invested in capital assets, net of related debt Unrestricted Total Net Assets 161 IA3 Governmental Business -Type Activities Activities Total $ 811,590 170,364 417 665 3,005 1,884 233,610 1,221, 535 228,197 1,313,611 110,121 15,613 (788, 049) _ 879,493 2,101,028 15,177 15,177 $ 552,110 32,850 28,571 2,123 7,727 2,441 (233,610) 392,212 31,621 293,061 9,079 15,206,163 226,308 (3,714,810) 12, 051,422 12,443,634 276,475 32,850 65,857 16,873 497,303 889,358 $ 1,363,700 32,850 198,935 2,540 665 10,732 4,325 1,613,747 31,621 521,258 9,079 16,519,774 110,121 241,921 (4,502,859) 12,930,915 14,544,662 291,652 32,850 65,857 16,873 497,303 904,535 4,005,730 4,005,730 15,177 4,895,088 4,910,265 879,493 1,206,358 $ 2.085.851 See accompanying notes to financial statements. -9- 8,051,217 (502,671) $ 7,548,546 8,930,710 703,687 9,634,397 9 V ate+ N d N > W M V c.5 E F- E =oV) ma) vMW s H en d is N d M t d � O v- U- 0 V O CL V � d c U). z H C d N tl1 d C � L�♦ v V d Z E a g� IL ° O F- I, VJ S! dJ > C v m d d E= �Q 0 U� rnZ v d N C Q. K W 161 a� .. N M tL h ONO L ( COO cn �.w C14 N O rO N O 7 > C7 N d C Q > -L- c r - O o � > tT O O r E a > a� �o O >. a (A N 6F} ?. C O c0 O � C O N N io 00 C N N Nqt(00 >Y O co CO r O r to N N cl to to 1q co r O 64 (fl r t` f t~ O r CO N co O to � j � In to N O CO It co N N CO O v a U.) co r v o N N 69 O' N NNN N r O CO r 0 t0 O r N r C14 co N t N °) CV ccn Q r r N c a) E N, d c c`o m Z o °3 c CO m r c i a) CD o tv O U) O co d C 0 (D O i O 1l 1- co O N� #N, N V 15 t\j r f7 O 16�, O U N N �N� M CA d > NI— QQ r C C 0 z z a� 1 A 3 C w co U C ro O ,c C ro E ro a� as 09 a a 4 c cn N N O E +• c a E > C7 d C Q > -L- Q d O - O o � > tT O O w N E a > a� �o O >. a C ?. C O c0 O E > C O N N E d C � � >Y O as m 1 A 3 C w co U C ro O ,c C ro E ro a� as 09 a Port of the Islands Community Improvement District BALANCE SHEET GENERAL FUND September 30, 2012 ASSETS 16I 1 A3 Cash and equivalents $ 811,590 Investments 170,364 Accounts receivable 417 Interest receivable 665 Due from other funds 233,610 Due from other governments 3,005 Prepaid expenses 1,884 Total Assets $ 1,221,535 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable and accrued expenses $ 15,177 Fund Balances: Nonspendable: Investments - Fund B 13,417 Prepaid expenses 1,884 105,018 Assigned - first quarter operations Unassigned 1,086,039 Total Fund Balances 1,206,358 Total Liabilities and Fund Balances $ 1,221,535 See accompanying notes to financial statements. - 11 - Port of the Islands Community Improvement District RECONCILIATION OF TOTAL GENERAL FUND BALANCES TO NET ASSETS OF GOVERNMENTAL ACTIVITIES September 30, 2012 Total Governmental Fund Balances Amounts reported for governmental activities in the Statement of Net Assets are different because: 161 1 A'3 $ 1,206,358 Capital assets, $1,667,542, net of accumulated depreciation, $(788,049), used in governmental activities are not financial resources and; therefore, are not reported in the funds. 879,493 Net Assets of Governmental Activities See accompanying notes to financial statements._ $ 2,085,851 161 1 a3 Port of the Islands Community Improvement District STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GENERAL FUND For the Year Ended September 30, 2012 Revenues Special assessments $ 391, Investment income 8,5508 08 Total Revenues 399,535 Expenditures Current General government 132,064 223,261 Physical environment Total Expenditures 355,325 Net change in fund balances 44,210 Fund Balances - October 1, 2011 _ 1,162,148 Fund Balances - September 30, 2012 $1,206,358 See accompanying notes to financial statements. -13- 1611A3 Port of the Islands Community Improvement District RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GENERAL FUND TO THE STATEMENT OF ACTIVITIES For the Year Ended September 30, 2012 Net Change in Fund Balances -Total Governmental Funds $ 44,210 Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount of depreciation expense. (48,439) Change in Net Assets of Governmental Activites See accompanying notes to financial statements._ $ (4,229) Port of the Islands Community Improvement District STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - GENERAL FUND For the Year Ended September 30, 2012 Revenues Special assessments Investment income Total Revenues Expenditures Current General government Physical environment Capital outlay Total Expenditures Net change in fund balance Fund Balances - October 1, 2011 Fund Balances - September 30, 2012 Original Final Budget Budget 161 Variance with Final Budget Positive Actual (Negative) 1 k3 $ 417,984 $ 417,984 $ 391,027 $ (26,957) 2,090 2,090 8,508 6,418 420,074 420,074 399,535 (20,539). 117,132 117,132 132,064 (14,932) 229,461 229,461 223,261 6,200 73,481 73,481 - 73,481 420,074 420,074 3551325 64,749 44,210 44,210 1,175,916 1,175,916 1,162,148 (13,768) $1,175,916 $1,175,916 $ 1,206,358 $ 30,442 See accompanying notes to financial statements. -15- Port of the Islands Community Improvement District STATEMENT OF NET ASSETS - WATER & SEWER FUND September 30, 2012 ASSETS Current Assets Cash and equivalents Cash restricted for customer deposits Investments Accounts receivable Due from other governments Prepaid expenses Total Current Assets Non - Current Assets Bond issuance costs Land and improvements Improvements other than buildings Equipment Construction in progress Less: Accumulated depreciation Total Non - Current Assets Total Assets LIABILITIES Current Liabilities Accounts payable and accrued expenses Due to other funds Customer deposits payable from restricted assets Accrued interest Retainage payable Bonds payable Total Current Liabilities Non - current Liabilities Bonds payable Total Liabilities NET ASSETS Invested in capital assets, net of related debt Unrestricted Total Net Assets See accompanying notes to financial statements. -16- 16I 1 Al $ 552,110 32,850 28,571 2,123 7,727 2,441 625,822 31,621 293,061 15,206,163 226,308 9,079 (3,714,810) 12,051,422 12,677,244 276,475 233,610 32,850 65,857 16,873 497,303 1,1788 4,005,730 5,128,698 8,051,217 (502,671) $ 7,548,546 161 1 -'A3 Port of the Islands Community Improvement District STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS - WATER & SEWER FUND September 30, 2012 Operating Revenues: Charges for services $ 41,089 Water 62,574 Sewer 85,027 Irrigation Special assessments 1 ,019,352 Miscellaneous revenues 5,045 1,213,087 Total Operating Revenues Operating Expenses: 158,531 General and administrative 560,667 Plant operations 321,266 Depreciation Total Operating Expenses 1,040,464 Operating Income(Loss) 172,623 Non - Operating Revenues (Expenses): Interest earnings ,121 Interest expense (1744,900) Loss on disposal of capital assets (105,500) Total non - operating revenues /(expenses) (271,279) Change in Net Assets (98,656) Net Assets - October 1, 2011 7,647,202 Net Assets - September 30, 2012 $ 7,548,546 See accompanying notes to financial statements. -17- Port of the Islands Community Improvement District STATEMENT OF CASH FLOWS - WATER & SEWER FUND September 30, 2012 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Receipts from special assessments Payments to suppliers for goods and services Net Cash Provided by Operating Activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition and construction of capital assets Principal payments on long -term debt Interest paid on long -term debt Net Cash Used by Financing Activities CASH FLOWS FROM INVESTING ACTIVITIES Sale of investments Purchase of investments Interest on pooled cash and investments Net Cash Provided by Investing Activities Net Decrease in Cash and Cash Equivalents Cash and equivalents - Ocotober 1, 2011 Cash and equivalents- September 30, 2012 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation expense Decrease in accounts receivable Increase in due from other governments Increase in prepaid expenses Increase in due to other funds Increase in accounts payable and accrued expenses Decrease in retainage payable Increase in customer deposits Net Cash Provided by Operating Activities See accompanying notes to financial statements. -18- 161 1 A'' $ 188,863 1,019,352 (512,157) 696,058 (3,434,427) (480,440) (174, 920) (4,089,787) 3,626 (5,035) 9,121 7,712 (3,386,017) 3,970,977 $ 584,960 $ 172,623 321,266 2,705 (7,727) (596) 194,569 98,866 (85,798) 150 $ 696,058 161 1 A13 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of Port of the Islands Community Improvement District (the District) have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard - setting body for establishing governmental accounting and financial reporting principles. The District's more significant accounting policies are described below. 1. Reporting Entity The District is a local unit of special purpose government located in Collier County, Florida, (County) which was established pursuant to Ordinance No. 86 -64 (Act) enacted by the County Commission effective September 16, 1986. The District was established for the purpose of establishing and maintaining a water and sewer system, road and drainage systems, and other systems and facilities as provided in Section 190 of the Florida Statutes. The District is governed by a five- member Board of Supervisors ( "the Board "). The District operates within the criteria established by Chapter 190. The Board has the final responsibility for: 1) assessing and levying maintenance taxes and special assessments, 2) approving budgets, 3) exercising control over facilities and properties, 4) controlling the use of funds generated by the District, 5) approving the hiring and firing of key personnel, and 6) financing improvements. As required by GAAP, these financial statements present the Port of the Islands Community Improvement District (the primary government), as a stand -alone government. The reporting entity for the District includes all functions of government in which the District's Board exercises oversight responsibility which includes, but is not limited to, financial interdependency, selection of governing authority, designation of management, significant ability to influence operations and accountability for fiscal matters. Based upon the application of the above- mentioned criteria, as set forth by the Governmental Accounting Standards Board, the District has identified no component units. 2. Measurement Focus and Basis of Accounting The basic financial statements of the District are composed of the following: • Government -wide financial statements • Fund financial statements Notes to financial statements _19- 161 i A3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) a. Government -wide Financial Statements Government -wide financial statements report all non - fiduciary information about the reporting government as a whole. These statements include separate columns for the governmental and business -type activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities which normally are supported by special assessments and interest, are reported separately from business -type activities. Program revenues include charges for services and special assessments. Program revenues are netted with program expenses in the Statement of Activities to present the net cost of each program Amounts paid to acquire capital assets are capitalized as assets, rather than reported as an expenditure. Proceeds of long -term debt are recorded as liabilities in the government -wide financial statements, rather than as an other financial source. Amounts paid to reduce long -term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. b. Fund Financial Statements The underlying accounting system of the District is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental funds are presented after the government -wide financial statements. These statements display information about major funds individually. Governmental Funds The District classifies fund balance according to Governmental Accounting Standards Board Statement 54 - Fund Balance Reporting and Governmental Fund Type ,definitions. The Statement requires the fund balance for governmental funds to be reported in classifications that comprise a hierarchy based primarily on the extent to which the government is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. The classifications include non - spendable, restricted, committed, assigned and unassigned. -20- 161 1 A3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) b. Fund Financial Statements (Continued) Governmental Funds (Continued) The District has various policies governing the fund balance classifications. Nonspendable Fund Balance — This classification consists of amounts that cannot be spent because they are either not in spendable form or are legally or contractually required to be maintained intact. Restricted Fund Balance — This classification includes amounts that can be spent only for specific purposes stipulated by constitution, external resource providers, or through enabling legislation. Assigned Fund Balance — This classification consists of the Board of Supervisors' intent to be used for specific purposes, but are neither restricted nor committed. Unassigned Fund Balance — This classification is the residual classification for the government's general fund and includes all spendable amounts not contained in the other classifications. Unassigned fund balance is considered to be utilized first when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. Fund Balance Spending Hierarchy - For all governmental funds except special revenue funds, when restricted, committed, assigned, and unassigned fund balances are combined in a fund, qualified expenditures are paid first from restricted or committed fund balance, as appropriate, then assigned and finally unassigned fund balances. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. Interest associated with the current fiscal period is considered to be an accrual item and so has been recognized as revenue of the current fiscal period. Under the current financial resources measurement focus, only current assets and current liabilities are generally included on the balance sheet. The reported fund balance is considered to be a measure of "available spendable resources ". Govemmental fund operating statements present increases (revenues) and decreases (expenditures) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. -21- 161 1 Ai13 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) b. Fund Financial Statements (Continued) Governmental Funds (Continued) Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by non - current liabilities. Since they do not affect net current assets, such long -term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long -term debt are recorded as an other financing source rather than as a fund liability. Debt service expenditures, as well as expenditures related to compensated absences, are recorded only when payment is due. Enterprise Funds In the fund financial statements, the Enterprise Fund is presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, the Enterprise Fund is presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or non - current) associated with their activity are included on their balance sheets. Enterprise Fund operating statements present increases (revenues) and decreases (expenses) in total net assets. The District applies all GASB pronouncements as well as all FASB Statements and Interpretations, APB Opinions and Accounting Research Bulletins, issued on or before November 30, 1989, which do not conflict with, or contradict, GASB pronouncements. Enterprise Fund operating revenues, such as charges for services, result from exchange transactions associated with the principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Non - operating revenues, such as investment earnings, result from non - exchange transactions or ancillary activities. Amounts paid to acquire capital assets are capitalized as assets in the fund financial statements, rather than reported as expenditures. Proceeds of long -term debt are recorded as a liability in the fund financial statements, rather than as other financing sources. Amounts paid to reduce long -term indebtedness are reported as a reduction of the related liabilities, rather than as an expense. -22- 161 1 A3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 3. Basis of Presentation a. Governmental Major Funds General Fund - The General Fund is the District's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. b. Enterprise Major Fund Water and Sewer Fund - The Water and Sewer Fund accounts for the operations of the water and sewer plant, which are funded by proceeds from operations of these facilities, including special assessments, user fees, meter fees and connection fees. c. Non - Current Governmental Assets /Liabilities GASB Statement 34 requires that non - current governmental assets, such as land and buildings, and non - current governmental liabilities, such as general obligation bonds, due to developer and accrued compensated absences be reported in the governmental activities column in the government -wide Statement of Net Assets. 4. Assets, Liabilities, and Net Assets or Equity a. Cash and Investments Florida Statutes require state and local governmental units to deposit monies with financial institutions classified as "Qualified Public Depositories," a multiple financial institution pool whereby groups of securities pledged by the various financial institutions provide common collateral from their deposits of public funds. This pool is provided as additional insurance to the federal depository insurance and allows for additional assessments against the member institutions, providing full insurance for public deposits. The District is authorized to invest in those financial instruments as established by Section 218.415, Florida Statutes. The authorized investments consist of: 1. Direct obligations of the United States Treasury; 2. The Local Government Surplus Funds Trust or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperative Act of 1969; 3. Interest - bearing time deposits or savings accounts in authorized qualified public depositories; -23- 161 1 q3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 4. Assets, Liabilities, and Net Assets or Equity (Continued) a. Cash and Investments (Continued) 4. Securities and Exchange Commission, registered money market funds with the highest credit quality rating from a nationally recognized rating agency. For purposes of the statement of cash flows, cash equivalents include time deposits, certificates of deposit and all highly liquid debt instruments with original maturities of three months or less and held in a qualified public depository as defined by Section 280.02, Florida Statutes. b. Receivables and Payables Activity between funds that are representative of lending /borrowing arrangements outstanding at the end of the fiscal year are referred to as "due to/from other funds ". Any residual balances outstanding between the governmental activities and business -type activities are reported as "internal balances ". c. Restricted Assets Certain net assets of the District are classified as restricted assets on the Statement of Net Assets because their use is limited either by law through constitutional provisions or enabling legislation; or by restrictions imposed externally by creditors. In a fund with both restricted and unrestricted assets, qualified expenses are considered to be paid first from restricted net assets and then from unrestricted net assets. d. Capital Assets Capital assets, which include land, buildings, infrastructure, equipment and construction in progress, are reported in the applicable governmental or business - type activities column. The District defines capital assets as assets with an initial, individual cost of $5,000 or more and an estimated useful life in excess of one year. The valuation basis for all assets is historical cost. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend its useful life are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. -24- 161 1 q3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 4. Assets, Liabilities, and Net Assets or Equity (Continued) d. Capital Assets (Continued) Depreciation of capital assets is computed and recorded by utilizing the straight -line method. Estimated useful lives of the various classes of depreciable capital assets are as follows: Improvements other than Buildings 5-48 years Equipment 5 -15 years Infrastructure 15 -30 years e. Budgets Budgets are prepared and adopted after public hearings for the governmental funds, pursuant to Chapter 190 and Section 200.065, Florida Statutes. The District utilizes the same basis of accounting for budgets as it does for revenues and expenditures in its various funds. The legal level of budgetary control is at the fund level. All budgeted appropriations lapse at year end. Formal budgets are adopted for the general and debt service funds. As a result, deficits in the budget columns of the accompanying financial statements may occur. NOTE B — RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS 1. Explanation of Differences Between the Governmental Fund Balance Sheet and the Government -wide Statement of Net Assets Total fund balances of the Districts governmental funds, $1,206,358, differs from "net assets" of governmental activities, $2,085,851, reported in the Statement of Net Assets. primarily results from the long-term economic focus of the Statement of This difference p y 9 Net Assets versus the current financial resources focus of the governmental fund balance sheet. The effect of the differences is illustrated below. -25- 161 1 A3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE B — RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS (CONTINUED) 1. Explanation of Differences Between the Governmental Fund Balance Sheet and the Government -wide Statement of Net Assets (Continued) Capital related items When capital assets (land, buildings, infrastructure and equipment that are to be used in governmental activities) are purchased or constructed, the cost of those assets is reported as expenditures in governmental funds. However, the Statement of Net Assets included those capital assets among the assets of the District as a whole. Improvements $ 228,197 Infrastructure 1,313,611 Equipment 15,613 improvements other than buildings 110,121 Accumulated depreciation (788,0491 Total $ 879.493 2. Explanation of Differences Between the Governmental Fund Operating Statements and the Statement of Activities The "net changes in fund balances" for government funds, $44,210, differs from the "change in net assets for governmental activities, $(4,229), reported in the Statement of Activities. The differences arise primarily from the long -term economic focus of the Statement of Activities versus the current financial resources focus of the governmental funds. The effect of the differences is illustrated as follows. Capital related items When capital assets that are to be used in governmental activities are purchased or constructed, the resources expended for those assets are reported as expenditures in governmental funds. However, in the Statement of Activities, the costs of those assets are allocated over their estimated useful lives and reported as depreciation expense. As 'a result, fund balances decrease by the amount of financial resources expended, whereas, net assets decrease by the amount of depreciation expense charged for the year. Depreciation expense -26- 161 143 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE C - CASH AND INVESTMENTS All deposits are held in qualified public depositories and are included on the accompanying balance sheet as cash and investments. Custodial Credit Risk - Deposits Custodial credit risk is the risk that in the event of a bank failure, the District's deposits may not be returned to it. The District does not have a formal deposit policy for custodial credit risk. The District does, however, follow the provisions of Chapter 280, Florida Statutes regarding deposits and investments. As of September 30, 2012, the Districts bank balance was $1,396,543 and the carrying value was $1,396,550. Exposure to custodial credit risk was as follows. The District maintains all deposits in a qualified public depository in accordance with the provisions of Chapter 280, Florida Statutes, which means that all deposits are fully insured by Federal Depositors Insurance or collateralized under Chapter 280, Florida Statutes. As of September 30, 2012, the District had the following investments and maturities: Investment Certificate of Deposit Local Government Surplus LGIP Fund B Total Investments Maturities Fair Value 09/13/13 $ 151,050 N/A 9,484 N/A 38 „401 $ x198,935 The District's investment policy allows management to invest funds in investments permitted under Section 218.415, Florida Statutes. Among other investments, the policy allows the District to invest in the State Board of Administration Local Government Surplus Trust Funds. Cash placed with the State Board of Administration represents the District's participation in the Local Government Surplus Trust Funds Investment Pool and is reported at fair value. As a pool participant the District invests in pools of investments in which shares are owned in the pool rather than the underlying investments. These funds are divided into the LGIP fund and Fund B. The District had investments reported at fair value of $38,401 at September 30, 2012 in Fund B. Fund B is not rated by any nationally recognized rating agency. Fund B consists of assets transferred from the LGIP in December 2007 that represented securities that had defaulted or are in default, or have extended payout times or are subject to potentially elevated credit risk. These funds are not subject to withdrawal, but will be paid as they mature. Fair market value is determined and reported as disclosed by the State Board of Administration. The calculation of the net change in the fair value of investments is independent of the calculation of realized gains and losses. -27- 161 1 A3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE C - CASH AND INVESTMENTS (CONTINUED) Interest Rate Risk The District does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Credit Risk The District has no investment policy that would further limit its investment choices. The Local Government Surplus Funds Trust is an authorized investment under Section 218.415, Florida Statutes. The District's investments in the state investment pool and government loans are limited by state statutory requirements and bond compliance. The District has monies invested with the Local Government Surplus Funds Trust Fund (Fund), at September 30, 2012. This fund met the requirements of a "2a7 -like pool" as defined in Government Accounting Standards Board, Statement 31. Concentration of Credit Risk The District places no limit on the amount it may invest in any one fund. The investment in the certificate of deposit represents 76% of the District's investments. The investment in Local Government Surplus Funds Trust represents 24% of the District's investments. The types of deposits and investments and their level of risk exposure as of September 30, 2012 were typical. NOTE D — SPECIAL ASSESSMENT REVENUES Special assessment revenues recognized for the 2011 -2012 fiscal year were levied in October 2011. All taxes are due and payable on November 1 or as soon as the assessment roll is certified and delivered to the Tax Collector. Per Section 197.162, Florida Statutes, discounts are allowed for early payment at the rate of 4% in November, 3% in December, 2% in January, and 1 % in February. Taxes paid in March are without discount. All unpaid taxes become delinquent as of April 1. Virtually all unpaid taxes are collected via the sale of tax certificates on or prior to, June 1; however, the District had $358,892 in special assessments receivable at September 30, 2012 which were offset by an allowance for doubtful accounts in the same amount. -28- 161 1 'A3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE E — RECEIVABLE AND PAYABLE BALANCES Accounts Receivable Accounts receivable in the Enterprise Fund at September 30, 2012 consisted of trade receivables. Receivables are recorded at their net realizable value. Accounts Payable Accounts payable and accrued expenses in the General Fund consisted of vendor payables due in the amount of $15,177. Accounts payable and accrued expenses in the Enterprise Fund consisted of vendor payables in the amount of $276,475. NOTE F — CAPITAL ASSETS Capital asset activity for governmental activities for the year ended September 30, 2012 was as follows: Governmental Activities: Capital assets, not being depreciated: Land and improvements Capital assets, being depreciated: Infrastructure Improvements other than buildings Equipment Total Capital Assets, Being Depreciated Total Capital Assets Less accumulated depreciation for: Infrastructure Buildings and improvements Equipment Total Accumulated Deprecitation Total Capital Assets Being Depreciated, Net Governmental Activities Capital Assets Balance Balance October 1, September 30, 2011 Additions Deletions 2012 $ 228,197 $ - $ - $ 228,197 1,313,611 - - 1,313,611 110,121 - - 110,121 15,613 - - 15,613 1,439,345 - - 1,439,345 1,667,542 - - 1,667,542 (626,089) (47,549) - (673,638) (97,908) (890) - (98,798) (15,613) - - (15,613) (739,610) (48,439) - (788,049) 699,735 (48,439) - 651,296 $ 927,932 $ (48,439) $ $ 879,493 Depreciation expense of $48,439 was charged to physical environment. -29- Less accumulated depreciation for: Improvements other than buildings 161 1 A3 Port of the Islands Community Improvement District 84,134 NOTES TO FINANCIAL STATEMENTS Equipment September 30, 2012 (8,444) NOTE F — CAPITAL ASSETS (CONTINUED) (81,849) The following is a summary of changes in the Water & Sewer Fund fixed assets for the year ended September 30, 2012. (321,266) Balance Balance October 1, September 30, 2011 Additions Deletions 2012 Business -type Activities: Business -Type Activities Capital Assets Capital assets, not being depreciated: $ 4,946,039 Land and improvements $ 288,459 $ 4,602 $ $ 293,061 Construction in progress 1,835,968 5,990 (1,832,879) 9,079 Total Capital Assets, Not Depreciated 2,124,427 10,592 (1,832,879) 302,140 Capital assets, being depreciated: Improvements other than buildings 10,181,866 5,213,931 (189,634) 15,206,163 Equipment 186,386 42,782 (2,860) 226,308 Total Capital Assets, Being Depreciated 10,368,252 5,256,713 (192,494) 15,432,471 Less accumulated depreciation for: Improvements other than buildings (3,404,273) (312,822) 84,134 (3,632,961) Equipment (76,265) (8,444) 2,860 (81,849) Total Accumulated Depreciation — (3,480,538) (321,266) 86,994 (3,714,810) Total Capital Assets Depreciated, Net 6,887,714 4,935,447 (105,500) 11,717,661 Business -Type Activities Capital Assets $ 9,012,141 $ 4,946,039 $ (1,938,379) $ 12,019,801 Depreciation expense of $321,266 was charged to water and sewer. NOTE G — LONG TERM DEBT The following is a summary of activity in the long -term debt of the District for the year ended September 30, 2012: Business -type Activities Long -term debt at October 1, 2011 $ 4,983,473 Principal payments (480,440) Long -term debt at September 30, 2012 a A, 5 3i�3 -30- 161 1 q3 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE G — LONG TERM DEBT (CONTINUED) Long -term debt is comprised of the following: $5,500,000 Series 2010 Special Assessment Revenue Bonds, due in annual principal installments, beginning May 2011. interest is due semi - annualy on May 1 and November 1 at a rate of 3.510 %. $ The annual requirements to amortize the principal and interest of bonded debt outstanding as of September 30, 2012 are as follows: Year Ending September 30, Principal 2013 $ 497,303 2014 514,758 2015 532,827 2016 551,529 2017 570,887 2018 -2020 1,835,729 Interest $ 158,056 140,601 122,533 103,831 84,472 130,350 Total $ 655,359 655,359 655,360 655,360 655,359 1,966,079 Totals $ 4,503,033 $ 739,843 $ 5,242,876 NOTE H — RISK MANAGEMENT The government is exposed to various risks of toss related to torts; theft of, damage to and destruction of assets; errors and omissions; and natural disasters for which the government carries commercial insurance. NOTE I — LITIGATION The District is involved in litigation with a landowner related to the non - payment of fiscal year 2010 through 2012 special assessments. In total, the District has not received $358,892 of assessments. During 2010, the landowner filed for Chapter 11 Bankruptcy. An allowance account has been established related to outstanding assessments. Subsequent to year end, the District reached a preliminary agreement with the landowner, however, the agreement has not been finalized and the District has not received any payment for the special assessment balance noted above. NOTE J — RELATED PARTY TRANSACTIONS A company owned by the son of a board member provided construction services to the District during the fiscal year. Amounts paid to the company during the year totaled $12,914 and, as of September 30, 2012, the District owed the company $14,314. -31- 161 1 A3 Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 7721461.6120 // 461 -1155 FAX: 772/468.9278 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida We have audited the financial statements of Port of the Islands Community Improvement District (the District) as of and for the year ended September 30, 2012 and have issued our report thereon dated June 10, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting Management of Port of the Islands Community Improvement District is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered Port of the Islands Community Improvement District's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Port of the Islands Community Improvement District's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Port of the Islands Community Improvement District's internal control over financial reporting. A deficiency in intemal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Fort Pierce / Stuart -32- Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 161 1 A3 Berger, Toombs, Elam, Gaines & Frank iwrrw w.r.�. n To the Board of Supervisors Port of the Islands Community Improvement District Comnifance and Other Matte As part of obtaining reasonable assurance about whether the District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the Board of Supervisors, Management. others within the entity and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than those specified parties. OWX Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants, PL Fort Pierce, Florida June 10, 2013 -33- Berger, Toombs, Elam, Gaines & Frank Certified Public Aceounu nts PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461 - 6120 /1461-1155 FAX: 7721468.9278 MANAGEMENT LETTER 161 1 A3 To the Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida We have audited the financial statements of the Port of the Islands Community Improvement District, Florida as of and for the year ended September 30, 2012, and have issued our report thereon dated June 10, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and Chapter 10.550, Rules of the Florida Auditor General. We have issued our Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. Disclosures in that report which is dated June 10, 2013 should be considered in conjunction with this Management Letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General which governs the conduct of local entity audits performed in the State of Florida. The Rules of the Auditor General (Section 10.554(1)(i)1.) require that we address in the Management Letter, if not already addressed in the auditor's report on compliance and internal controls, whether or not recommendations made in the preceding annual financial report have been followed. There were no recommendations made in the preceding audit report. As required by the Rules of the Auditor General (Section 10.554(1)(i)2.) the scope of our audit included a review of the provisions of Section 218.415, Florida Statutes regarding the investment of public funds. In connection with our audit, we determined that Port of the Islands Community Improvement District complied with Section 218.415, Florida Statutes. The Rules of the Auditor General (Section 10.554(1)(i)3, 4 and 5.) require that we address in the Management Letter, if not already addressed in the auditor's report on compliance and internal controls: improvements in financial management and violations of contracts or grant agreements, fraud, illegal acts or abuse and deficiencies in internal control that are not significant deficiencies, other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of the auditor. Our audit did not discover any of the above items that require to be disclosed. Fort Pierce / Stuart -34- Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 161 1 A3 Berger, Toombs, Elam, Carnes & Frank To the Board of Supervisors Port of the Islands Community Improvement District As required by the Rules of the Auditor General (Section 10.554(1)(1)7.c and Section 10.556(7)), we applied financial conditions assessment procedures. It is Management's responsibility to monitor the entity's financial condition; our financial condition assessment was based in part on the representations made by management and the review of the financial information provided by the same. Port of the Islands Community Improvement District has not met one or more of the conditions described in Section 218.503(1), Florida Statutes. As required by the Rules of the Auditor General (Section 10.554(1)(i)7.b.), we determined that the annual financial report for the District for the fiscal year ended September 30, 2012, filed with the Department of Financial Services pursuant to Section 218,32(1)(a), Flori 161 1 A3 Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.937 MG for the month of May, which is an average of 0.062 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.713 MG for the month of May, which is an average of 0.055 MGD Reuse System Operations and Maintenance The reuse system delivered 7.700 MG for the month of May, which is an average of 0.248 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met * ** Plant Inspection performed in May. Collier County Pollution Control performed inspection. All plant equipment was found in compliance, and we passed inspection. In the community: • Working with a couple of contractors concerning sidewalks which are in need of repair. I hope to have quotations from them to offer at the Board Meeting. • Performed the Landscaping drive through with Robert Soto. He has informed me that he will be taking care of the 'chinch bugs' in the affected areas. His company should have completed the cabbage palm and coconut palm tree trimming by 6/21/13. All the trees that have already been trimmed look great. o He is mowing the watertwastewater plant areas on Tuesday morning, which is working out better in general! I IYY III 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 - Fax 239 -642 -9469 • www.severntrentservices.com 1 6 ! 1 A3 Or* June 2013 Field Managers Report CMMS Work Order Report Summary Total # of WO's 209 Total # of WO's Completed 209 Total Hours 49.40 • One Corrective Work Order in May: MBR Blower #2 Locked in position (froze). We removed the blower and replaced it with one that was in inventory. MBR #2 is back up and running. There were no labor charges at all, as we were able to complete the project during normal business hours, and it was not an "after hours" emergency situation. o We will be sending the non- working blower in for repair shortly. Water Loss Reports -`lad 2 12600 Union Road Naples, Florida 34114 • Tel 239.84 239 -642 -9469 • www.severntrentservices.com 161 1 A3 I ,y June 2013 Field Managers Report Em= 3 Em 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 Fax 239 -842 -9469 - www.sevemtrentservices.com Irrlgatlon Water Report 8.697 8 760 9.0 7.701 8.0 7 009 791 7.0 6.009 5.678 8,976 6.0 4 259 .2 : ra 5322 5133 174.0 c 4405 ?30 , 2.0 1.0 a 99 3% TZ4 3% PO 31% 6 °a 44a % &?0 5% 0.0 May -12 Jun -12 Jul -12 Aug -12 Sep -12 Oct -12 Nov-12 Dea12 Jan -13 Feb-13 Mar -13 Apr -13 — Irc alto" Meter litigation Billed Em= 3 Em 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 Fax 239 -842 -9469 - www.sevemtrentservices.com Custer Construction Inc 970 9th St. SW Naples, FL 34117 Name / Address I Severn Trent Services Attn: Rober Edge Description Custer Construction Inc. is pleased to present this quote for the repair and replacement of selected concrete sidewalks and curbs located in the Cays of Port of the Islands. The selected areas where inspected and reviewed by Custer Construction .Inc. and Robert Edge. The recommendation was to replace sidewalks and curbs broken or damaged with new (3500 PSI) concrete. This will reduce the problem of broken corners or shifting slabs. Cays Dr. - $1888.12 Windward Cay - $3267.00 Sunset Cay - $18844.88 Cays Curb - $1000.00 Price includes demolition, disposal, labor and materials for the above project. Price per linear foot = $36.31 sidewalks. Price per linear foot = $83.33 combs Total Acceptance signature Phone # Fax # E -mail 239- 877 -8924 custmsc@aol.com 16 I 1 A 3 Price Quote Date Quote # 6/10/2013 8189 I Project I Total 25,000.00 $25,000.00 16i 1 A3 Severn Trent Services 4837 Swift Road, Suite 100 Sarasota. FL 3423' United States T: r1 941 925 30M T F, 1 80D 535 6W2 F x°1941924720:3 mm.severntrentservices cum Port of the Islands CID Work Authorization No. 44681 In accordance with the "Additional Services" provision of the contract for Port of the Islands CID between Port of the Islands CID (the "Client) and Severn Trent Environmental Services, Inc. (the "Company,') the Company agrees to perform the following additional services for the client: Location of Work: Port of the Islands Schedule: Upon Approval Project: Sidewalk . Repairs SVenus Cay) Date: June 20, 2013 I. DESCRIPTION OF SERVICES: At Venus Cay, remove approximately 208 feet of broken concrete sidewalk. Dispose at an approved dump site.Form sidewalk and pour 3000 psi fiber cement. Brush finish and cut in joints to prevent cracks A. Materials by others, tax not included ($ ) Material Mark -up (10 %) $0 B. Labor $6,371.90 H. PROJECT COST: (Total labor, mark -up and materials $6,371.90) The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Hourly Rate Total Cost Total Project Cost To Be Invoiced By STES $6,371.90 Agreed to: (please initial) Page 1 of 3 161 1 'p3 Severn Trent Services 483' Swft Road, Sui e 100' Sarasota, RL 34231 United Stlt�-S T: +1 941 925 3€ TF, -1 W) 6&32, i +1 941 1324 7 xi/ hl.s 'd rnirF t ('tit k'"a.' it rn Port of the Islands CID Work Authorization No. 44682 In accordance with the "Additional Services" provision of the contract for Port of the Islands CID between Port of the Islands CID (the "Client) and Severn Trent Environmental Services, Inc. (the "Company, ") the Company agrees to perform the following additional services for the client: Location of Work: Port of the Islands Schedule: Project: Date: Upon Approval Sidewalk Repairs (Sunset Cay) June 20. 2013 I. DESCRIPTION OF SERVICES: At Sunset Cay, remove approximately 526 feet of broken concrete sidewalk. Dispose at an approved dump site.Form sidewalk and pour 3000 psi fiber cement. Brush finish and cut in joints to prevent cracks A. Materials by others, tax not included ($ ) Material Mark -up (10 %) $0 B. Labor $13,312.79 II. PROJECT COST: (Total labor, mark-up and materials $13,312.79) The Client agrees to pay the Company for the services provided under this agreement as follows: or Item Description Unit Cost to Total Cost p Honriv Rate Total Project Cost To Be Invoiced By STES 1 1 $13,312.79 1 Agreed tpa (please initial) Page 1 of 3 161 1 A3 Partnership Proposal between the Port of the Islands Community improvement District and the South Florida Water Management District to support the Water Conservation Hotel and Motel Program Background The Water Conservation Hotel and Motel Program (Water CHAMP) was developed to promote and recognize water conservation efforts of lodging facilities. The program consists of three elements: a linen reuse program; a towel reuse program; and high - efficiency (1.0 gallon per minute) faucet aerators. Using in -room signage, guests are educated on how to indicate when they would like their linens and towels washed with the assumption that they will elect to delay services to conserve water and energy, and the use of use of laundry detergent. One gallon per minute high - efficiency bathroom faucet aerators use less than half the water per minute than aerators that operate at the current federal standard (2.2 gallons per minute at 60 psi). Proposal The District and the Port of the Islands Community Improvement District (PICID) jointly propose to enter a partnership to support Water CHAMP within its service area. The District will work with PICID's Conservation Coordinator or utility director and provide materials to establish the program in the area. In turn, PICID will agree to purchase future program materials, as needed, and support the effort to track water savings by the properties. This agreement is non - binding and can be terminated at anytime by either party. The specific deliverables of this proposal are outlined below. Deliverables The District will: • Provide all program start-up materials (training DVDs, faucet aerators, audit handbooks, posters, linen and towel reuse cards, etc.) needed for both of PICID's hotels and motels, accounting for 62 rooms. (These materials are expected to last approximately two-years.) Provide technical advice and assistance, as requested, to PICID's Conservation Coordinator during the establishment of the program. PICID will. • Meet With property owners and managers to explain the program and distribute program materials. • Provide utility billing records for all participating properties to track water use and savings. • Purchase and distribute program materials in the future once the initial two-year supply is exhausted. Timeline July — PICID will solicit the program to lodging facilities in PICID to garner August 2013 owner /manager participation July 2013 The District will deliver program start-up materials to PICID July — PICID will distribute program materials to the participating lodging facilities August 2013 November 2015 PICID will assemble water use records of participating properties January 2016 The District will perform analysis of water use and savings 161 1 A3 DANIEL H. COX, P.A. ATTORNEY AT LAW 206 West 6`" Street Post Office Drawer CC Carrabelle, Florida 32322 Telephone (850) 697 -5555 Facsimile (850) 697 -2171 Naples (230) 370 -0842 E -mail dhcox @gtcom.net VIA CERTIFIED MAIL May 28, 2013 Mr. Steven Clements Xylem, Inc. 10661 Newkirk Street Dallas, TX 75220 RE: Port of the Islands Community Improvement District Payment Application Number 3 Dear Mr. Clements: Ron Benson and I discussed your proposal for settlement of the liquidated damages issue with the Board of Supervisors' representative assigned to the construction project. His opinion is that the offered compromise would not be sufficient. The District is willing to reduce the liquidated damages from $95,200.00 to $70,000.00. This would result in net payment due to Xylem of $68,946.80. Upon receipt of the required Contractor's Certification and Consent of Surety the District is prepared to release that amount. Please let me know if you need additional information. Sincerely, pal d ff. Cos Daniel H. Cox District Attorney Port of the Islands Community Improvement District 161 1 A3 Teague, Cal From: & Joe <dillonpoi @embargmail.com> Sent:. Thursday, June 20, 2013 1:33 PM To: Starnes, Janet Subject: Re: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands Ms. Starnes- Sorry for the delay in getting back to you. Our next Board Meeting of the CID is tomorrow when we will discuss your request (your note was forwarded to the Supervisors). Due to the number of snowbirds here at the Port, it might be better to schedule a community meeting in late fall, unless you have time constraints. Since we do not have a Port of the Islands Homeowners Association, it seems prudent to schedule your presentation after one of our regularly scheduled meetings. We will contact you after tomorrow. Norine Dillon On Jun 20, 2013, at 10:56 AM, Starnes, Janet wrote Ms. Dillon — I thought I would check in with you concerning my request to arrange a time to come down and update the Port of the Islands Homeowners Association on the status of the Picayune Strand Restoration Project and the associated Manatee Mitigation Feature. I am hoping to schedule a meeting sometime in the next several weeks if at all possible. If that is not possible due to the normal meeting schedule for the Association 1 will do my best to accommodate your preference. Please let me know at your earliest convenience. Janet Janet Starnes Principal Project Manager South Florida Water Management District Lower West Coast Service Center 2301 McGregor Boulevard Fort Myers, FL 33901 239 -338 -2929 Ext. 7735 561 - 281 -3330 Cell From: Starnes, Janet Sent: Monday, June 10, 2013 11:40 AM To: ' illon i embar mail.com' Cc: 'JCARR@resortgroupinc.com'; 'hanks ouardianlropertymanagement.com'; Shaw, Lacy E SAJ; 'Thompson, Amy D SAY; ' audrey sanders' Subject: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands Ms. Dillon — I was provided your name Audrey Sanders, the President of the Orchid Cove Homeowners Association. Over the last 2 years the South Florida Water Management District (SFWMD) and US Army Corps of Engineers (USACE) have been formulating a plan to mitigate for potential risks to the West Indian manatee at the Port of the Islands Marina basin associated with the Picayune Strand Restoration Project due to the 1611, A3 reduction of freshwater traveling down the Faka Union Canal from the Picayune Strand which could negatively impact the winter warm water refugium in the Port of the Islands Marina. Initially we were looking at locating the manatee mitigation feature north of US41 by moving the Faka Union Weir #1 further north in the Faka Union Canal so that it would be located just north of Orchid Cove. After meeting with the homeowners in Orchid Cove and completion of additional technical assessment the SFWMD and USACE determined that the initial plan to relocate the Faka Union Weir #1 is no longer being considered. As a result of the decision to not go forward with the initial concept of relocating Faka Union Weir #1 the SFWMD and USACE have gone back and reviewed the previous concepts as well as looking at additional concepts and have determined that the best alternative at this point in time is to look at possibly deepening one of the marina bays (in particular the bay in the south eastern corner of the marina) to 20 feet over a 2 acre area which would allow the manatee to congregate in the deeper pool which would contain warm ground water and would mitigate for the loss in freshwater inflow from the Faka Union Canal to the north. in addition we are looking at two additional sites, one located just south of the marina along Faka Union Canal and one to the northeast of Port of the Islands on the south side of US41 in an old pit. At this point in time we would like to come and present the options and discuss any concerns that the homeowners in the area may have. I would greatly appreciate some guidance on the best means to meet with the homeowners. I was thinking that attending a meeting of the Port of Islands Homeowners Association meetings may be effective or possibly we could hold a separate meeting utilizing your contact information for members. I I am looking forward to any guidance you may be able to provide. Janet Janet Starnes Principal Project Manager South Florida Water Management District Lower West Coast Service Center 2301 McGregor Boulevard Fort Myers, FL 33901 239 - 338 -2929 Ext. 7735 561 - 281 -3330 Cell We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. !61 1 A3 Port of the Islands Community Improvement Distrq Severn Trent Services, Management Services DiA,.fion 7Fp 210 North University Drive, Suite 702 — Coral Springs — Florida 1 • �` (954) 753 -5841 — (954) 345 -1292 Fax 04e, a �oF Y CUR js /9 July 23, 2013 Memorandum To: Mr. Robert Dick Severn Trent Services, Inc. 5911, Country Lakes Drive Fort Myers, Florida 33905 Reference: Minutes of Meeting Held June 21, 2013 and Approved July 19, 2013 From: Calvin Teague District Manager Enclosed for your records is a copy of the Minutes and corresponding attachments from the above - referenced meeting of the Port of the Islands Community Improvement District's Board of Supervisors. Please be sure to make these documents available for public access during normal business hours. If you have any questions, please contact Janice Swade at (954) 753 -5841. Cc: For informational purposes only: /Ms. Crystal Kinzel Director Clerk of the Circuit Court/Finance Department 3299 Tamiami Trail East Suite 403 Naples, Florida 34112 -5746 Mr. Leo Ochs, Jr. Collier County Manager 3299 Tamiami Trail East Suite 202 Naples, Florida 34112 1611 A3 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, June 21, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples,Florida 34114. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Dick Severn Trent Services Operations Robert Edge Lead Operator, Severn Trent Operations Jean Kungle POI Realty Tom Mack Resident Tom Mills Resident The following is a summary of the discussions and actions taken at the June 21, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order and Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the May 17,2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the May 17, 2013 Meeting requesting any additions, corrections or deletions. Friday,6-28-2013 June 21, 2013 161 1 'A3 Port of the Islands CID • The Board made a minor change which will be reflected in the amended minutes. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the Minutes of the May 17, 2013 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment Period • Ms. Kungle commented from her discussions with the Fire Chief, that construction of the fire station at the marina is moving along. • Effective July V% new legislation requires any decision made by the Board requires input from audience members first. • Mr. Tom Mack commented his ice cubes are not crystal clear and is concerned there is something wrong with the water. ➢ Mr. Edge will investigate the lines in his area to determine whether or not they need cleaning. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Edge discussed the monthly ride - through inspection with Mr. Soto and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. • Most trees are trimmed. • Location of Coconut Palms and mulch on and off CID property were discussed. ➢ Mr. Edge will examine the survey to make a determination. • Mr. Teague reported on landscape planning considerations. ➢ None of the local universities offer a landscape internship program. ➢ No responses were received from the job posting to volunteer for this type of program. ➢ Mr. Teague's staff will continue to look into this and any plans will be coordinated with Ms. Kehlmeier. ➢ Mr. Teague will seek landscape companies which have a landscape architect on staff and present details at the next meeting. Friday, 6 -28 -2013 2 June 21, 2013 ib l 1 A-3 Port of the Islands CID FIFTH ORDER OF BUSINESS New Business A. Discussion of Request for Assessment Reduction at 199 Evening Star Cay B. General Discussion of ERC Rules • Mr. Cox offered to send a letter along with the rule for ERCs to the owner. • There are going to be issues with remaining ERCs once the community is fully built out. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, the request from the property owner at 199 Evening Star Cay to reduce the number of ERCs on his two properties was denied; and the existing ERC Transfer Policy shall be reaffirmed with no amendments to be made at this time. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the May 31, 2013 Financial Statements and Check Register Mr. Teague presented the May 31, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • The General Fund is in great shape. • The Water & Sewer Fund is suffering as a result of the Motwani case. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Bankruptcy Proceedings • The judge dismissed the bankruptcy and adversarial proceedings contingent upon the debtor paying the outstanding court trustee fees. • The time has passed for them to file for any reconsideration on the dismissal. • Mr. Cox explained the process if the CID decides to pay the court trustee fees. • The trustee will drop the motion for bankruptcy if this fee is paid. Mr. Ziko MOVED to pay the outstanding court trustee fees in the amount of $678. • Mr. Cox will notify the trustee at the hearing the CID will pay the fee and they will have a check by the end of next week if Mr. Motwani's attorney does not pay first. Friday, 6 -28 -2013 3 June 21, 2013 Mr. Davis SECONDED the prior motion as discussed. There being no further discussion, 161 1 A3 Port of the Islands CID On VOICE vote with all in favor, Severn Trent Services was authorized to pay the outstanding court trustee fees associated with the North Hotel bankruptcy settlement in the amount of $678. SIXTH ORDER OF BUSINESS District Manager's Report (Continued) A. Approval of the May 31, 2013 Financial Statements and Check Register (Continued) • $123,702 is uncollected; $119,639 of which is associated with Mr. Motwani. • The June payment included some tax certificate sales. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, acceptance of the May 31, 2013 Financial Statements and Check Register was approved. B. Report on Number of Registered Voters — 469 Mr. Teague presented a letter from the Collier County Supervisor of Elections indicating there are 469 registered voters within the CID; a copy of which will be entered into the official record. C. Questions and Comments on the Modified Tentative Budget for Fiscal Year 2014 Mr. Teague presented the Modified Tentative Budget for Fiscal Year 2014 for discussion; a copy of which will be entered into the official record. • Assessments cannot be increased at this point. • Money is being set aside for capital improvements which were put on hold. • Mr. Teague advised transferring some assessment dollars to the Water & Sewer Fund for next year. • This version shows the most recent actuals. D. Acceptance of the Fiscal Year 2012 Audit Mr. Teague presented the Audit for the Fiscal Year ended September 30, 2012 for the Board's discussion and acceptance; a copy of which will be entered into the official record. Friday, 6-28-2013 4 161 1 A3 June 21, 2013 Port of the Islands CID • Page 7 identifies the fact the CID is meeting its debt. There being no further discussion, - _..._...._ -- On MOTION by Mr. Bissell seconded by Mr. Ziko with all in favor, the Audit prepared by Berger, Toombs, Elam, Gaines & Frank for the Fiscal Year ended September 30, 2012 was accepted. Mr. Teague discussed miscellaneous issues. • Check #53825 for insurance is for a special policy regarding diesel fuel storage for the generators which is outside of the normal insurance policy, to be paid on an annual basis. • More trees were trimmed than necessary. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of June 2013 Operations Report Mr. Edge presented the June 2013 Operations Report for discussion; a copy of which will be entered into the official record. B. Update on Sidewalk Repairs Mr. Edge distributed bids for the sidewalk repairs; copies of which will be entered into the official record. • The bids are broken down by street, with the worst one being Sunset Cay. • Venus Cay was not included on Custer Construction's bid. • This is a Repair & Maintenance item in the General Fund. . . . . . . . . . . . . . . . . . .. . .. . Mr. Bissell MOVED to accept the bid from Severn Trent Services for sidewalk repairs as detailed on Work Authorization No. 44682 in the amount of $13,312.79 and Work Authorization No. 44681 in the amount of $6,371.90 for Venus Cay. • Mrs. Dillon does not believe all of this work needs to be done immediately. • Curbs and gutters were discussed. • Mr. Edge would like to examine Severn Trent's bid for Venus Cay. Mr. Edge commented the Board may approve one sidewalk project today, at a time. Friday, 6 -28 -2013 5 June 21, 2013 161 1 s b A3 Port of the Islands CID The Board will examine the bids and do a walk - through of the areas in question, for consideration at the next meeting. ➢ Mr. Davis and Mr. Edge will do the walk - through. Mr. Edge addressed miscellaneous issues. Mr. Edge presented a Partnership Proposal between the CID and SFWMD to Support the Water Conservation Hotel and Motel Program; a copy of which will be entered into the official record. ➢ SFWMD will provide hotel rooms with aerators which reduce water flow, as well as brochures to the hotel rooms. ➢ The brochures cost approximately $100 per year to distribute. Mr. Ziko MOVED to approve the Partnership Proposal with SFWMD to Support the Water Conservation Hotel and Motel Program; and Mr. Davis seconded the motion. ➢ Mr. Bissell believes the motion should include the cost. There being no further discussion, On VOICE vote with all in favor, the prior motion was approved to include the cost of approximately $100 for the brochures included in the progrwn. C. Update on Repair and Maintenance Budget Report • There are only three jobs on the report this month. Staff is trying to give a more detailed description of each item on the report. • The report is broken down by each budget item and each item by date. A new report will be color -coded for the Board's benefit for ease of reading and understanding. Mr. Edge continued to address miscellaneous issues. The MBR blower which failed and was replaced will be repaired and serve as a back -up. The Board authorized Mr. Edge to have the 40- horsepower pump re -wired to continue to serve as a spare. Friday, 6 -28 -2013 6 June 21, 2013 161 1 A3 Port of the Islands CID • Any items in reserve which need to be disposed of should be inventoried for the Board to declare as surplus equipment to be sold. • Mr. Edge was reminded to get with Ms. Kungle regarding the signage request for Newport. • The third estimate from Soto was for tree removal and was paid. • Mr. Edge will get pricing of membranes for the RO plant. • Mr. Benson will investigate Coconut Palms to be trimmed at the sales center. • Mosquito spraying is being done two times per week. EIGHTH ORDER OF BUSINESS Attorney's Report (Continued) B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) Mr. Cox presented a letter to Mr. Steven Clements of Xylem, Inc. in connection with the settlement for liquidated damages for discussion; a copy of which will be entered into the official record. • Damages will be reduced from $95,000 to $70,000, which leaves a balance owed them of $68,946.80. • The Board is in favor of adhering to the details of the attached letter. Mr. Cox addressed miscellaneous issues. • New legislative issues were discussed. ➢ The Ethics Commission can impose fines on personal property. ➢ The financial disclosure only has to be filed once annually. ➢ An amendment must be filed on any omissions on financial disclosure farms. ➢ Elected officials with a voting conflict must file a Conflict of Interest Form prior to the vote being taken. ■ The form should be filed before the meeting. ■ If conflicts are indicated after the meeting has started, the person has 15 days to file the form. Friday, 6 -28 -2013 7 June 21, 2013 .1 611 'A3 Port of the Islands CID NINTH ORDER OF BUSINESS Engineer's Report A. Update on Lot 45 Drainage Swale Agreement • The owner is waiting for his wife to return from out of town to sign the easement form. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs. Dillon presented an e-mail exchange with Ms. Janet Starnes regarding the Picayune Strand Restoration Project; a copy of which will be entered into the official record. ➢ The weir at the dam will not be removed, but they still need a deeper bay for the manatees. ➢ They want to meet with the homeowners in the CID, and Mrs. Dillon recommended they wait until November or December when more residents will be present. • Mrs. Dillon commented the Picayune Strand Park at the dam will be upgraded. • Mr. Ziko commented the retention ponds need better maintenance. ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public, the next item followed. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the meeting was adjourned at 12:21 p.m. Calvin Teague orine :�illdrr t Secretary Chairperson Friday, 6 -28 -2013 8