Backup Documents 09/24/2013 Item #16F 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 P 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's si nature draw a line through routing lines #1 through #2 com lete the the kli t d f d th C
Route to Addressees (List in routing order)
I s , an
Office
orwar to a oun
Initials
Attorne Office.
Date
1.
a ro riate.
(Initial)
Applicable)
2.
9/24/13
V
Agenda Item Number
16F3
V
3. County Attorney Office
County Attorney Office�"R�.
b�
PL
Type of Document
Resolution — Amend the Budget for the
Number of Original
One
4. BCC Office
Board of County
G
PO number or account
Commissioners
Z
5. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional nr missing information
Name of Primary Staff
Pat Lehnhard, OMB
Phone Number
252 -8973
Contact / Department
a ro riate.
(Initial)
Applicable)
Agenda Date Item was
9/24/13
V
Agenda Item Number
16F3
V
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
PL
Type of Document
Resolution — Amend the Budget for the
Number of Original
One
Attached
2012 -13 Fiscal Year
Documents Attached
PO number or account
n/a
number if document is
be
�,c
L 3
to recorded
V u
PL
INSTRUCTIONS &CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
a ro riate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
PL
2.
Does the document need to be sent to another agency for additional signatures? If yes,
PL
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
PL
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
PL
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
PL
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
PL
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
PL
should be provided to the County Attorney Office at the ti e the item is input into SIRE.
Some documents are time sensitive and require forwardin to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be awMplof your deadlines!
8.
The document was approved by the BCC on 9/24/1 and all changes made during the
PL
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for th
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16F3'
MEMORANDUM
Date: October 2, 2013
To: Pat Lehnhard, Operations Coordinator
Office of Management & Budget
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2013 -209: Amending
the FY12 /13 Adopted Budget
Attached for your records is a copy of the Resolution referenced above, (Item #16F3)
adopted by the Board of County Commissioners on Tuesday, September 24, 2013.
If you have any questions, please feel free to contact me at 252 -8406.
Thank you.
Attachment
RESOLUTION NO. 13- 2 0 9 16FJ
A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 2012 -13 FISCAL YEAR.
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as 'Board ") at
any time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but
are not limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased
receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose.
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for
future construction and improvements are appropriated for the purposes for which the reserve was made; and
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2012 -13 by resolution pursuant to Section
129.06, Florida Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that
the budget amendments to the FY 2012 -13 Budget described below are approved and hereby adopted and the FY 2012 -13 Budget is so amended.
BUDGET
AMENDMENT
FUND NUMBER
INCREASE
(DECREASE)
RECEIPT
INCREASE
(DECREASE)
EXPENDITURE
INCREASE
(DECREASE)
RESERVES
EXPLANATION FOR
APPROPRIATION
708 13 -548 (9/10/13 -16D1)
Human Services Match
$500.00
$500.00
To recognize funds to provide support services to grant
operations and meet grant co- payment collection
requirements.
707 13 -549 (9/10/13 -16D1)
$10,242.00
$10,242.00
To recognize funds from State Revenue Grant to provide
Human Services Grant
support services to qualified Collier County seniors
to allow them to maintain their independence.
707 13 -550 (9/10/13 -16D1)
Human Services Grant
$55,845.00
$55,845.00
To recognize funds from State Revenue Grant to provide
support services to qualified Collier County seniors
to allow them to maintain their independence.
707 13 -5 52 (9/10/13 -16D1)
Human Services Grant
($8,050.00)
($8,050.00)
Reduction of funds to match funding agreement. Actual
award lower than anticipated.
313 13 -604 (9/10/13 -16A7)
$47,780.50
$47,780.50
To recognize funds for future operating and various capital
Road Construction Gas Tax
projects
791 13 -611 (9/10/13 -16D7)
SHIP Grant
$397,676.54
$397,676.54
To recognize income generated from program activities to
continue State Housing Initiative Partnership (SHIP) program.
711 13 -612 (9/10/13- 16A44)
Growth Management Grants
$711,254.00
$711,254.00
To recognize FY 14 FHWA (PL) Grant Funds for MPO
operations.
470 13 -614 (9/10/13 -16C9)
Solid Waste Disposal
$65,000.00
$130,000.00
($65,000.00)
To recognize funds to meet increased FY 2013 landfill
operating expenses
713 13 -619 (9/10/13- 16E17)
County Manager Grants
$7,129.00
$7,129.00
To recognize funds from state grant for funds needed to
evaluate and prepare reports on 29 hazardous sites in
Collier County.
493 13 -620 (9/10/13 -16E3)
EMS Grant
$72,335.00
$72,335.00
To recognize and appropriate grant funds from the State of
Florida DOH/EMS.
BUDGET INCREASE INCREASE INCREASE
AMENDMENT (DECREASE) (DECREASE) (DECREASE)
FUND NUMBER RECEIPT EXPENDITURE RESERVES
493 13 -621 (9/10/13 -16E2)
EMS Grant
493 13 -624 (9/10/13 -16E1)
EMS Grant
$250.00 $250.00
$15,000.00 $15,000.00
424 13 -629 (9/10/13- 16D13) $2,875,005.00 $2,875,005.00
CATT Grant
121 13 -632 (9/10/13- 16D12) $6,333.33 $6,333.33
Urban Improvement Grants
498 13 -636 (9/10/13 -16G5) $257,333.00 $257,333.00
Airport Grant
705 13 -654 (9/10/13- 16D10) $2,092,307.00 $2,092,307.00
Housing Grants
705 13 -655 (9/10/13- 16D10)
Housing Grants
705 13 -656 (9/10/13- 16D10)
Housing Grants
$132,640.00 $132,640.00
$474,031.00 $474,031.00
16F3
EXPLANATION FOR
APPROPRIATION
To recognize funds from Walmart Community
Foundation Grant to fund SAR Hug -A -Tree
Program.
To recognize funds to purchase Bariatric Equipment.
To recognize funds from 5307 Federal Transit
Capital Investment FTA and asset sale proceeds
for Collier Area Transit operations.
To recognize funds from payback of loan proceeds
to right size the HUD CDBG Program Year 2009.
To recognize funds from Airport Improvement Grant
to improve runways at Everglades Airpark.
To recognize funds from HUD to administer the
CDBG Entitlement program and FY14 projects.
To recognize funds from HUD to administer the
Emergency Solutions Grant Entitlement program
and FY14 projects.
To recognize funds from HUD to administer the
HOME Entitlement Program and FY14 projects.
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes
of this meeting for permanent record in his office.
This Resolution adopted this 24th day of September, 2013, after motion, second and majority
ATTEST:
DWIGHT E.,rBROCr.�Clerk
Lo
Item #
Agenda (/raq l
Date
Date 0 (_�
1-30
Deputy erk