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Backup Documents 09/24/2013 Item #16D18ORIGINAL DOCUMENTS CHECKLIST & ROUTIN S TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR S Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forviarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents most be received in the County Attorney Office no later than Nlonday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the excention of the Chairman's sienature. draw a line through routine lines #1 through #2, complete the checklist, and forward to the County Attorney Office. Route to Addressees (List in routing order) Office Initials Date 1. Geoffrey Magon HHVS (Initial) 9/24/13 2. Jennifer B. White, ACA County Attorney Office Office located in HHVS Department Agenda Item Number 16D18 3. BCC Office Board of County Commissioners G b S ' 4. Minutes and Records Clerk of Court's Office .� PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above. may need to contact staff for additional or missing information. Name of Primary Staff Geoffrey M gon �s�� �M Phone Number 252 -2336 Contact / Department �e5cev�v (Initial) Applicable) Agenda Date Item was 9/24/13 V Agenda Item Number 16D18 Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, N O Type of Document Amendment to Agreement Number of Original 1 Attached �r t, c�R,cs� Documents Attached PO number or account signed by the Chairman, with the exception of most letters, must be reviewed and signed YES number if document is by the Office of the County Attorney. to be recorded All handwritten strike - through and revisions have been initialed by the County Attorney's -YES— INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate (Initial) Applicable) 1. Does the document require the chairman's original signature? YES 2. Does the document need to be sent to another agency for additional signatures? If yes, N O provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be / signed by the Chairman, with the exception of most letters, must be reviewed and signed YES by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's -YES— Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the YES document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's YES signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware o our deadlines! 8. The document was approved by the BCC on 9/24/13 (enter date) and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the Chairman's signature. Ann P. Jennejohn 16D18 From: Ann P. Jennejohn Sent: Thursday, October 03, 2013 10:51 AM To: MagonGeoffrey (GeoffreyMagon @colliergov.net) Subject: Item #16D18 David Lawrence Agreement Amendment #4 Attachments: #16D18 9- 24- 2013.pdf Hi again, Another (signed) Subrecipient Agreement Amendment for you; Amendment #4 between the County and DLC to operate the Drug Court Program under Grant #2010 -DC -BX -0016. Again, please let me know if you'd also like a paper copy. Thank you. Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239 - 252 -8406 239 - 252 -8408 (Fax) 16D18 AMENDMENT NO.4 TO AGREEMENT FOR ADULT DRUG COURT DISCRETIONARY GRANT PROGRAM 2010 -DC -BX -0016 CFDA: 16.585 4-h THIS AMENDMENT, made and entered into on this 'tIy day of September 2013, to the subject agreement shall be by and between the parties to the original Agreement, David Lawrence Mental Health Center, Inc., EIN 59- 2206025, (d /b /a/ David Lawrence Center), authorized to do business in the State of Florida, whose business address is 6075 Bathly Lane, Naples, Florida, 34116, (hereinafter called the "sub- recipient ") and Collier County, a political subdivision of the State of Florida, Collier County, Naples (hereinafter called the "County "). Statement of Understanding RE: Adult Drug Court Discretionary Grant Program 2010 -DC -BX -0016 In order to continue the services provided for in the original Contract document referenced above, the sub - recipient agrees to amend the Contract as follows: Words k Through are deleted; Words Underlined are added: (Dollar amounts have original underlines) WITNESSETH: 3. THE CONTRACT SUM. The County shall pay the Ce r SUBRECIPIENT for the performance of this Agreement an estimated maximum amount of One Hundred Eight- Seven Four- - Hundred Four and 00/400 Poll cfs ($487-,404.00) One Hundred Eighty One Thousand One Hundred Sixty Four 00/100 Dollars ($181,164.00), subject to Change Orders as approved in advance by the County. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Payment will be made upon receipt of a proper invoice and upon approval by Housing, Human and Veteran Services, or his designee, and in compliance with Chapter 218, Fla. Stats, otherwise known as the "Local Government Prompt Payment Act ". 23. DOCUMENTATION AND RECORDKEEPING A. SUBRECIPIENT must maintain all records that ordinarily and necessarily would be required by the COUNTY to perform the service. B. SUBRECIPIENT must meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public Pagel of 3 op 16 [118 t are exempt or confidential and exempt from public records disc osure requirements All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. C. SUBRECIPIENT must provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. The SUBRECIPIENT shall comply with Florida Statutes, 119.021 Records Retention and Florida Statutes 119.0701, Contracts and Public Records. 24 GRANT CLOSEOUT PROCEDURES. SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets including the return of all unused materials, equipment, unspent cash advances, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. Any balance of unobligated funds which have been advanced or paid must be returned to the COUNTY. Any funds paid in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. The SUBRECIPIENT shall comply with SECTION 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with SECTION 215.97, Florida Single Audit Act. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of One Hundred Eighty One Thousand One Hundred Sixty -Four and 00/100 Dollars ($181,164.00) for funding the project scope described above for 2010 -2013. The sub recipient shall provide a match of Eighty Four Thousand Eight Hundred Four and 00/100 Dollars ($84,804.00) for the entire grant period 2010 -2013. The match requirement may be satisfied by providing services, salaries, fringe, rent, office expenditures, cash or in -kind services that are not otherwise used as match for other state or federal dollars The table below, as approved by the grantor agency, provides line items budgeted by Federal Funds, Local Match and Total Line Budget. Page 2 of 3 ?) Reimbursement payments will be made on activities as described work. Funds may be used over the entire grant period. 16018 within the scope of Modifications to the "Budget Detail Worksheet and Narrative" may only be made if approved in advance using the Department of Justice Grant Adjustment Notice process. Budgeted fund shifts between cost categories and activities shall not be more than 10 %. Fund shifts that exceed 10% of a cost category and activity as defined by the Department of Justice Program Office, shall only be made with board approval. RT TT)(—,PT T)FT A TT. ?nl n - ?(11 Line Item Description Grant funds From HHVS Match from Total Budget DLC Contractual $157,4)60- $162,060 $0.00 $157,060 $1§1060 Other $13,364 0.00 $13,364 Travel $4040 $5,740 0.00 $1040 5 740 TOTAL $181,164 $84,804.00* $265,968 *Match is allowed to be from any category. IN WITNESS WHEREOF, the Sub - recipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on t date and year first above written. ATTEST: BOARD OF COUNTY C MMISSIONERS Dwight E. Brgck VlieAwf Courts COLLIER CO Y, F RIDA By: (C Dated: (��to �airm�n's sigrt�`tt�r� psi% / First Witness 'ype /print Second Witness U8.2 A. Wler, Esq. DAVID LAWRENCE MENTAL HEALTH CENTER (D /B /A DAVID LAWRENCE CENTER) By: T David C. Schimmel Chief Executive Officer TTyp /print witness nameT Approved as to form and legality: Jennifer A. Belpedi -O Assistant County Attorney Page 3 of 3