Backup Documents 09/24/2013 Item #16D17ORDINAL DOCUMENTS CHECKLIST & ROUTINGS I
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T 7
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1. Priscilla Doria
Housing, Human & Veteran
(Initia
kp licable)
Agenda Date Item was
Services Department
Agenda Item Number
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% o� / 13
2. Jennifer+ t- 9 e, ACA
Office located in HHVS
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I ��
�A . ba.1 e ,
(1) SHIP FY 13 -14 Funding Certification P
Number of Original
1 ✓�
3. BCC
Board of County
'
PO number or account
Commissioners
° Z
4. Minutes and Records
Clerk of Courts Office
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
,a
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missing information.
Name of Primary Staff
Priscilla Doria, Housing, Human &
Phone Number
252 -5312
Contact / Department
Veteran Services
(Initia
kp licable)
Agenda Date Item was
September 24, 2013
Agenda Item Number
16.D.17
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
n
/
Type of Document
(1) SHIP FY 13 -14 Funding Certification P
Number of Original
1 ✓�
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
l�-
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
approoriate .
(Initia
kp licable)
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
n
/
rovide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
A
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
D
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
LJ
7.
In most cases (some contracts are an exception), the original document and this routing slip
V
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 09/24/2013 and all changes made during
the meeting have been incorporated in the attached document. The County
'D
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Fri-
Chairman's signature.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16D17
MEMORANDUM
Date: October 3, 2013
To: Priscilla Doria, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: FY 13/14 SHIP Allocation and Funding Certification
Attached for your records is a copy of the document referenced above, (Item #16D17)
approved by the Board of County Commissioners on Tuesday, September 24, 2013.
If you have questions, please feel free to call me at 252 -8406.
Thank you
Attachment
16D)7
Ann P. Jennejohn
From:
Sent:
To:
Subject:
Attachments:
Good Morning Mr. Dearduff,
Ann P. Jennejohn
Friday, October 04, 2013 10:24 AM
'robert.dearduff @floridahousing.org'
Collier County SHIP FY13 -14 Funding Certification
Collier County SHIP FY13_14 Funding Certification.pdf
Attached is Collier County's Fiscal Year 2013 -2014
Funding Certification for participation in the SHIP Program.
Our office maintains official records for the Collier County Board
of County Commissioners; I am returning this form per request on
the signature page. If you have already received the information
and this comes as a duplication, I apologize, I simply wish to assure
delivery.
Thank you.
Ann Jennejohn, Senior Deputy Clerk
Clerk of the Circuit Court
Clerk of the Value Adjustment Board
Collier County Board Minutes & Records Dept.
239 - 252 -8406
239 - 252 -8408 (Fax)
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State Housing Initiative Partnership (SHIP) Program
Fiscal Year 2013 -2014 Funding Certification
Name of Local Government
Collier County Government
Projected Allocation* $ 537,140.00
*see allocation chart attached to this document
Strategies
Category
(HO or
Rental)
Existing
or New
Strategy
Special
Needs
Eligible*
Total
Units to
be
Served
Total $
Amount to
be Expended
Purchase Assistance
HO
Existing
12
20
$ 400,125.80
Residential Rehab
HO
New
3
5
$ 150,000.00
$
$
Total must equal total allocation for 2013 -2014 minus administrative costs
$ 550,125.80
*For strategies targeting the Special Needs requirement, describe the process that will be utilized
to ensure this goal is met:
Instructions for Completing Chart:
For Strategies:
a. Only list strategies that you plan to fund with the 2013 -2014 FY SHIP allocation.
b. List the strategies by the name as it appears in your approved, current LHAP. If it
is a new strategy, which can be noted in the third column, list the strategy name
that will be proposed in your LHAP amendment.
c. All strategies must conform to the restrictions as described in the legislative
language below as well as all existing SHIP requirements.
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needs funds must be to use them for persons with developmental disabilities as defined in s.
393.063, Florida Statutes, with an emphasis on home modifications, including technological
enhancements and devices, which will allow homeowners to remain independent in their own
homes and maintain their homeownership.
(4) Local governments may not use more than 3 percent of their allocations under this section for
administrative costs.
Expenditure Deadlines
Except as otherwise provided in section 7 of this act, notwithstanding s. 216.301, Florida
Statutes, and pursuant to s. 216.351, Florida Statutes, entities to which funds are appropriated
pursuant to this act may expend such funds through the 2014 -2015 fiscal year. Any funds that are
encumbered by June 30, 2015, must be disbursed (expended) by September 30, 2015. On
September 30, 2015, any funds that remain undisbursed must be transferred to the State Housing
Trust Fund within the Department of Economic Opportunity. There is no provision for an
expenditure extension.
Certifications for SHIP Fiscal Year 2013 -2014 Funding
Collier County agrees that:
Local Government Name
1. The city /county has read and understands the legislative language as outlined in this
document and as found in its entirety at:
http://www.flsenate.gov/Session/Bill/2013/1852/BillText/er/HTML
2. The city /county understands that we are required to meet the goals as described in the
language for the allocation of SHIP funds for fiscal year 2013 -2014 in addition to
meeting all other SHIP program requirements in section 420.9071 -9079, Florida Statutes
and chapter 67 -37, Florida Administrative Code.
3. The city /county will use at least 20% of the allocation of SHIP funds for fiscal year 2013-
2014 for special needs households as defined in 420.0004 (13) ** through approved
strategies or by incorporating new strategies, prioritizing funding for persons with
developmental disabilities as defined in s. 393.063 (9), Florida Statutes * * *, with an
emphasis on home modifications, including technological enhancements and devices.
4. The city /county agrees to tracking each household for special needs and will report such
data as part of the annual report or as requested by FHFC.
5. The city /county agrees to expend no more than 3% of fiscal year 2013 -2014 SHIP
allocation for our administrative costs to run the SHIP program.
6. The city /county understands that the expenditure deadline for this funding is September
30, 2015, and that there is no provision for expenditure extensions.
** 420.0004 (13), F. S. "Person with special needs" means an adult person requiring
independent living services in order to maintain housing or develop
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d. If you choose to add a new strategy to address the new program requirements, that
requires a formal amendment. Funds expended on a non- approved strategy will be
subject to recapture.
2. For Category: select homeownership (HO) or rental.
3. For Special Needs: Answer yes or no as to whether or not the strategy will address
special needs households as required in the legislative language as part of meeting the
20% minimum requirement. This does not mean that the strategy has to specifically
mention special needs households, but rather special needs households will be targeted
and tracked with the strategy.
4. For Units: state number of households to be addressed in the strategy. This does not need
to be broken down by income category for this chart.
5. For Total:
a. State the total funding amount dedicated for each strategy.
b. Total all strategies. This total should equal the allocation minus up to 3% for
administration costs.
Proposed Administration Costs *: 1 $17,014.20
*Local governments may not use more than 3 percent of their allocations under this section for administrative costs.
Legislative Language
Except as otherwise specified in this section, local governments must use this funding according
to the SHIP statute and rules and within the parameters of their adopted local housing assistance
plan.
(2) All funding appropriated under this section must be targeted for one or more of the following
strategies:
(a) Rehabilitating or modifying owner - occupied houses, including blighted homes or
neighborhoods.
(b) Assisting with purchases of existing housing, with or without rehabilitation.
(c) Providing housing counseling services.
(d) Providing lease - purchase assistance.
(e) Implementing strategies approved by FHFC which are related to assisting households and
communities impacted by foreclosures, using existing housing stock.
(3) Of the funding provided in this section, each local government must use a minimum of 20
percent of its allocation to serve persons with special needs as defined in s. 420.0004, Florida
Statutes. Before this portion of the allocation is released by FHFC, a local government must
certify that it will meet this requirement through existing approved strategies in the local
assistance plan or submit a new local housing assistance plan strategy for this purpose to the
FHFC for approval to ensure that it meets these specifications. The first priority of these special
nG
16D17
independent living skills and who has a disabling condition; a young adult
formerly in foster care who is eligible for services under s. 409.1451(5); a
survivor of domestic violence as defined in s. 741.28; or a person
receiving benefits under the Social Security Disability Insurance (SSDI)
program or the Supplemental Security Income (SSI) program or from
veterans' disability benefits.
** *393.063 (9), F.S. "Developmental disability" means a disorder or syndrome that is
attributable to retardation, cerebral palsy, autism, spina bifida, or
Prader- Willi syndrome; that manifests before the age of 18; and that
constitutes a substantial handicap that can reasonably be expected to
Auth(
Georc
Name
Date:
Please return this completed form as a PDF document to robert.deardufO2floridahousing_org
This certification was approved by the Board of County Commissioners on:
, 2013 Agenda Item Number�16-%
Approved for form and legality:
Jennifer A. Belpedio, Assistant County Attorney
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