Backup Documents 09/24/2013 Item #16D 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP _
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TOl�
THE HOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGN
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines # I through N2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's skmature_ draw a line thrnuoh rnutino lino. Et thr......h 97 ,. .....1..... .L- _�__..u_. _
--
Route to Addressees (List in routing order)
Office
Initials
wuome orrice.
Date
1.
appropriate.
Initial
2.
9/24/2013
Agenda Item Number
16135
3. County Attorney Office
County Attorney Office
TS
Type of Document
Attached
BYLAWS
Number of Original
1
4. BCC Office
Board of County
}�
PO number or account
Commissioners
TS
5. Minutes and Records
Clerk of Court's Office
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
TS
riumAKY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above. may need to contact staff' Mr additional „r .ni..i..,, :.
Name of Primary Staff
Trinity Scott /ATM
Phone Number
252 -5832
Contact / Department
appropriate.
Initial
Agenda Date Item was
9/24/2013
Agenda Item Number
16135
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
TS
Type of Document
Attached
BYLAWS
Number of Original
1
3.
c.,�V�1r�stc
Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
TS
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
TS
1NCTRIif T1nNC Rr iruFrYi ic•r
Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
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11L11J 1
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
I.
Does the document require the chairman's original signature?
-Applicable)
TS
2.
Does the document need to be sent to another agency for additional signatures? If yes,
TS
provide the Contact Information Name; Agency; Address; Phone on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
TS
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
TS
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
TS
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
TS
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
TS
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 9/24/2013 (enter date) and all
TS
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
,
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, directed
all changes by the BCC have been made, and the document is ready for t e
V
Chairman's signature.
Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
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MEMORANDUM
Date: October 3, 2013
To: Trinity Scott, Public Transit Manager
Alternative Transportation Modes
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Public Transit Ad Hoc Advisory Committee Bylaws
Attached for your records is a copy of the document referenced above (Item #16D5)
approved by the Board of County Commissioners on September 24, 2013.
The original will be held on file with the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please call me at 252 -8406.
Thank you.
Attachment
160 5
BY LAWS
AD HOC COLLIER COUNTY
PUBLIC TRANSIT ADVISORY COMMITTEE
SECTION I CREATION & PURPOSE OF THE COLLIER COUNTY PUBLIC
TRANSIT ADVISORY COMMITTEE
The Collier County Board of County Commissioners (BCC) passed Resolution 2013 -50, which
created an ad hoc Collier County Public Transit Advisory Committee (hereinafter the "Advisory
Committee ") to make recommendations to the BCC in matters related to transit policies, issues,
programs, and plans to provide mass transit services to the citizens of Collier County.
SECTION II FUNCTIONS, POWERS AND DUTIES OF THE ADVISORY
COMMITTEE
The duties of the Advisory Committee will include, but not be limited to the following:
1. To review and make recommendations to the BCC regarding transit policy, issues,
programs and plans.
2. To evaluate established policies, procedures, ordinances and development regulations and
make recommendation in support of efficient and effective public transit for the future.
3. To serve as a forum for advancing countywide public transportation.
4. To provide to the Board of County Commissioners a program plan as provided in the
Transit Development Plan.
5. To provide to the Board of County Commissioners a work plan detailing the goals and
objectives of the Advisory Committee to be undertaken for the following year.
SECTION III MEMBERSHIP, APPOINTMENTS, TERMS OF OFFICE,
ATTENDANCE AND FILLING OF VACANCIES
The Advisory Committee shall be composed of nine members whose membership shall include:
1. One representative designated by the District School Board of Collier County,
2. At least two representatives shall be passengers of the system.
3. If possible, members should include representatives from large employers, health
care related services, social services, and transportation and planning
professionals.
Members of the Advisory Committee shall be appointed and serve at the pleasure of the Board of
County Commissioners. Members shall be sought in accordance with and shall meet the
qualifications for membership and requirements outlined in Ordinance No. 01 -55, as amended,
or by its successor ordinance. Appointment of members to the Advisory Committee shall be by
resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment
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shall be for a term of twelve (12) months. Appointments to fill any vacancies on the Advisory
Board shall be for the remainder of the unexpired term.
SECTION IV REMOVAL FROM OFFICE; FAILURE TO ATTEND MEETINGS
Removal from office and attendance requirements shall be governed by Ordinance No. 01 -55, as
amended, or by its successor ordinance.
SECTION V OFFICERS; RULES OF PROCUDURE
1. The Advisory Committee membership shall hold an initial organizational meeting
for the purpose of electing a chairman and vice chairman from among the
members. If the ad hoc Advisory Committee is extended beyond its initial twelve
month term, new officers shall be elected at the meeting immediately following
the initial twelve month term.
2. Officers shall be elected by a majority of a quorum of the Advisory Committee
members present at the initial organization meeting.
3. Officers shall serve for a one year term with eligibility for reelection if the term of
the Advisory Committee is extended.
4. The Chair shall preside at all meetings, call special meetings, appoint
subcommittees, and act as a liaison with government bodies and other related
committees.
5. The Vice Chair shall, during the absence of the Chair or the Chair's inability to
serve, exercise all of the duties and powers of the Chair.
SECTION VI MEETINGS
1. There shall be a minimum of one Advisory Committee meeting per quarter.
2. Additional meetings may be called by the BCC or the Advisory Committee Chair as
required to allow for public input into the transit planning and operations process.
3. The presence of five or more members shall constitute a quorum of the Advisory
Committee necessary to take action and transact business.
4. In the absence of a quorum, those members present may review the agenda items and
make recommendations that may be reviewed for approval by the Advisory Committee at
its next meeting where there is a quorum present.
5. Notices and agendas shall be sent to members at least seven calendar days prior to
meetings.
6. All meetings shall be open to the public to encourage public awareness and participation.
7. Minutes shall be taken at all Advisory Committee meetings.
8. The Alternative Transportation Modes staff shall assist with preparation, duplication, and
distribution of materials necessary for meetings.
9. A written record of meetings, resolutions, findings and determinations shall be kept for
the Advisory Committee.
10. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be
submitted to the Clerk's Office.
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11. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed
at all meetings.
SECTION VII AMENDMENT TO BYLAWS
1. These Bylaws may be amended by the affirmative vote of two- thirds of the quorum. Any
proposed amendment to the Bylaws shall be provided to every Advisory Committee
member at least seven (7) calendar days before it is voted on at a regular meeting.
2. These Bylaws, and any and all amendments to the Bylaws, will become effective upon an
affirmative vote of two thirds of the quorum and subsequent approval by the BCC.
These Bylaws for the Ad Iloc Collier County Public Transit Advisory Committee are hereby
endorsed on by the Public Transit Advisory Committee and subsequently
adopted by the Board of County Commissioners on Set tim )A a 013
AD HOC
PUBLIC'
By: = .
SL,T- 7�gVISORY COMMITTEE
Chair
Attested by:GC�^ --- n
Michelle Arnold, ATM Director
ATTEST: BOA
DIG, °F k3i6C{�CLERK COL:
By:-
pttest as
g;�na�turec�► ►Y��
a ed i `it) "fo ` "a legality:
Scott R. Teach
Deputy County Attorney
COMMISSIONERS
, FLORIDA
ller, Esq., Chairwoman
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Agenda
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