Backup Documents 07/09/2013 Item #16J 1 4-124(1
Teresa L. Cannon
From: NeetVirginia <VirginiaNeet @colliergov.net>
Sent: Friday,July 12, 2013 3:19 PM 164,11
To: Marien Ruiz - 3546
Cc: Teresa L. Cannon
Subject: Edward Byrne Memorial Justice Assistance Grant
Attachments: Item 16-J-1 (not on reciept).pdf
Marien:
See attached which the Chairman signed today. Do you want me to interoffice the original to you or would you rather
pick it up. Please advise.
Teresa: Here is your record copy.
Thank you!
Dinny
Virginia A. Neet, FRP
Office of the Collier County Attorney
Telephone (239) 252-8066 - Fax (239) 252-6600
Under t:o tda Law,tffirnaii addresses are public records,if you donut.want your e nail address refaased in response to a nub Lc.records request,do not send
ffiectromo mail to this enPt r_instead,contact this office by telephone or in writing.
1
16J-i
Preet
F DL c?o,3
Florida Department of Business Support Rick Scott,Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General
Post Office Box 1489 Jeff Atwater,Chief Financial Officer
Gerald M.Bailey Tallahassee,FL 32302-1489 Adam Putnam. Commissioner of Agriculture
Commissioner (850)617-1250
www.fdle.state.fl.us
May 24, 2013
The Honorable Georgia Hiller
Chairperson, Collier County
Board of Commissioners
3299 Tamiami Trail East, Suite 303
Naples, FL 34112
Re: Federal Fiscal Year(FFY)2013 Edward Byrne Memorial Justice Assistance
Grant(JAG) Program—JAG Countywide—State Solicitation
Dear Chairperson Hiller:
The Florida Department of Law Enforcement(FDLE) anticipates an award from the
United States Department of Justice for FFY 2013 JAG funds. FDLE will distribute these
funds in accordance with the JAG Countywide distribution provisions of Chapter 11 D-9,
Florida Administrative Code.
FDLE has set aside$101,342 funds for use by all units of government within Collier
County. The enclosed Program Announcement provides an overview of these funds
which can be used by local units of government to support a broad range of activities to
prevent and control crime and to improve the criminal justice system. Please note that
the Program Announcement includes information from the U.S. Department of Justice
relating several areas of national focus and its priorities to help maximize the
effectiveness of the Byrne/JAG funding.
As a condition of participation in this program, the units of government in each county
must reach a consensus concerning the expenditure of these funds. This consensus
must include the projects to be implemented as well as the agency responsible for such
implementation.
Developing such consensus will require someone to exercise leadership and assume a
coordinating role in the development of applications for these funds. FDLE
recommends that the Board of County Commissioners assume this responsibility. In
the event the county declines to serve in this capacity, the Department will request the
governing body of each municipality in the county, in descending order of population, to
serve as the coordinating unit of government.
Service •integrity •Respect •Quality
16J1
The Honorable Georgia Hiller
May 24, 2013
Page Two
The enclosed Certificate of Participation form requests the identification of an individual
coordinator. We will send this individual further information regarding the application
process in FDLE's on-line grant management system. Please complete the enclosed
Certificate of Participation and return it as soon as possible to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder,Administrator
FDLE does not discriminate,and prohibits subgrant recipients from discriminating, on
the basis of race, color, religion, national origin, sex, disability, or age in the delivery of
services or benefits or in employment.
We look forward to working with you. If you have any questions or if we can provide
you with any assistance regarding the JAG Program, please contact me at
(850) 617-1250.
Sincerely,
gil'a n l Cutii21.)
H.Wilde
Administrator
CHW/JP/aI
Enclosures
cc: Mayors in Collier County
Law Enforcement Agencies in Collier County
Project Directors in Collier County
16J1
PROGRAM ANNOUNCEMENT
FEDERAL FISCAL YEAR 2013
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Countywide State Solicitation
The State of Florida, Department of Law Enforcement(FDLE), anticipates an award
from the United States Department of Justice(USDOJ)for$7,071,683 in Justice
Assistance Grant(JAG)funds. FDLE will distribute these funds in accordance with the
JAG Countywide distribution provisions of Chapter 11 D-9, Florida Administrative Code.
This announcement is to notify eligible applicants of program requirements. Please
note this Program Announcement includes information from the USDOJ relating several
areas of national focus and its priorities to help maximize the effectiveness of the
Byrne/JAG funding.
Eligible Applicants
Units of local government are eligible to receive subgrants from FDLE. "Units of local
government'means any city, county, town, township, borough, parish, village, or other
general-purpose political subdivision of a State and includes Native American Tribes
that perform law enforcement functions as determined by the Secretary of the Interior.
Program Strategy and Purposes
JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant
(LLEBG) Programs to provide agencies with the flexibility to prioritize and to support a
broad range of activities to prevent and control crime based on their own local needs
and conditions. JAG funds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and
information systems for criminal justice. Local units of government receiving JAG
funding have the flexibility to implement projects in any of the seven federally approved
purpose areas, listed below.
1) Law enforcement programs
•
2) Prosecution and court programs
3) Prevention and education programs
4) Corrections and community corrections programs
5) Drug treatment and enforcement programs
8) Planning, evaluation, and technology improvement programs
7) Crime victim and witness programs
Any law enforcement or justice initiative previously eligible for funding under Byrne or
LLEBG is eligible for JAG funding.
Coordination Efforts,
Each county is allocated a sum of money for use by all local governments within the
county. This amount is determined through a funding algorithm established in the
administrative rule.
Page 1
16J1
Chapter 11D-9.005, Florida Administrative Code, requires that units of government in
each county reach consensus concerning the expenditure of these funds, including the
projects to be implemented and the agency responsible for such implementation.
Maximum coordination is required to meet this program requirement, and the
Department requests the county board of commissioners to serve as the coordinating
unit for all local governments within the county. The Chairman, Board of County
Commissioners, in each county so notified is requested to return to the Department a
statement of certification indicating the county's willingness to serve. This certification
must be returned within 30 days from the date of receipt of notification. In the event the
county declines to serve in this capacity, the Department will request the governing
body of each municipality in the county, in descending order of population,to serve as
the coordinating unit of government.
Each county or coordinating unit of government is encouraged to form a criminal justice
coordinating/planning group to identify and implement criminal justice priorities for the
county, to plan strategies to address those priorities, to identify areas of greatest need,
and to review all possible sources of revenue to make sure that funds go to the
programs or issues that need them most.
Furthermore, FDLE requires that units of government in each county reach consensus
concerning the expenditure of the JAG funds, including the projects to be implemented
and the agency responsible for such implementation. Each county must document this
consensus by submitting letters from at least 51 percent of the units of government
which also represent at least 51 percent of the population located in said county.
Match Requirements
There is no match requirement under the guidelines of the JAG program.
DOJ/Bureau of Justice Assistance(BJA) Priorities,
BJA wishes to ensure that recipients are aware of several areas of national focus and
priority and to encourage recipients to maximize the effective use of JAG funds. The
following is a brief list of key priorities:
1) Reducing Gun Violence
2) Recidivism Reduction and Justice System Realignment
3) Indigent Defense
4) Evidence-Based "Smart" Programs
For more information on BJA's priorities, recipients may access:
https://www.bja.gov/Funding/13JAGStateSol.pdf(see pages 13-14). This is for
informational purposes only: do not apply for any funds through this solicitation.
Recipient must still submit an application for funding through SIMON.
Page 2
16J1
•
Application Requirements and Deadlines
Once the Certificate of Participation form designating the coordinator for your county is
received, the Office of Criminal Justice Grants will send this individual further
information regarding the application process.
Applicants must apply on-line using FDLE's grant management system. The deadline
for the on-line submission is 5:00 P.M.,Wednesday.July 24. 2013. In addition,
applicants must print out the completed application and submit two(2) hard copies
(both with original signatures) no later than 5:00 P.M.. Friday. Auaust 2. 2013., A
separate application must be submitted for each proposed project. Applications
should be mailed or hand delivered to the Florida Department of Law Enforcement,
Office of Criminal Justice Grants, 2331 Phillips Road, Tallahassee, Florida 32308,
Attention: Clayton H. Wilder,Administrator.
Applications must be accompanied by letters of approval representing agreement
among at least 51 percent of all units of local government representing at least 51
percent of the county population as to the allocation of dollars to each project in the
county.
Questions regarding this Program Announcement should be directed to
Clayton H.Wilder, Florida Department of Law Enforcement, at(850)617-1250.
Page 3
16 J-1
ITEM NO: DATE RECEIVED:
FILE NO. :
ROUTED TO:
DO NOT WRITE ABOVE THIS SPACE
REQUEST FOR LEGAL SERVICES
(Please type or print)
Date: Jung_. 7, 2013
To: Office of the County Attorney, Attention: Tammy Althouse.
From: Andrea Marsh pv\ , Finance Director
(Name) (Title)
Sheriff's Office Finance Division
(Division) (Department)
Re: Byrne Memorial Justice Grant(JAG)Countywide grant application process
(Subject)
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be specific, concise, and articulate).
On May 24, 2013, CCSO was notified that FFY 2013 Edward Byrne Memorial Justice
Assistance Grant (JAG) Countywide Program funding of $101,342 was allocated to
Collier County by the Florida Department of Law Enforcement. The BCC has been
approving the Sheriff to participate in this program for over 20 years. The first
step in the process is to have the County act as the coordinating agency per the
Certificate of Participation form. A grant application will be submitted in late
July. This request is to:
1. Seek appointment of the Collier County Commission as the coordinating unit of
government for fiscal year FFY 2013 Edward Byrne Memorial, Justice Assistance
Grant (JAG) Countywide Program funds and execute the Certification of
Participation.
2. Approve the Sheriff as the chief official applicant; the CCSO Finance Director
as the grants' chief financial manager, and the CCSO Grant Coordinator as the
grants' contact person.
3. Approve the Sheriff's Office FFY 2013 Justice Assistance Grant (JAG) Countywide
Program application when completed in late July.
4. Approve acceptance of awards and associated budget documents.
(Are there documents or other information needed to review this matter? If yes, attach and
reference this information) .
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney's Office file number.)
The Countywide JAG application is submitted annually by the coordinating unit of
government.
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services..
Legal approval of documents.
OTHER COMMENTS:
C: Kevin Rambosk, Sheriff
All requests must be copied to your appropriate Division Head or Constitutional Officer.
16J1
! ,
AGENDA TRANSMITTAL SLIP I Agenda Item
Date Submitted: 06/25/13 '' Requested Agenda Date:07109/13
APPROPRIATE HEADING(CIRCLE ONE)
(2) Approval of Agenda and Minutes Q(3) Proclamations (4) Service Awards
(5) Presentations U(6) Public Petitions (7) Board of Zoning Appeals
(8) Advertised Public Hearings U(9) Board of County Commissioners (10) County Managers Report
(11) Public Comments on General (12) County Attorney's Report ❑ (13)Other Constitutional Officers
Topics
0(14)Airport Authority 0(15) Staff and Commissioner General ® (16)Consent Agenda
Communications
0(17) Summary endL
Requested by: (. it .( 11 A Date:W1I Reviewed . : LPL ..,.�...LIMA Date:
ea M h,Finance Director Ichael H'� rg,CCS• Legal
Division Head: AR k"..R. Date:t/j 7J,3 County Manager. Date:
in J.Rambosk,Sheriff
6-gRrev4:'Cr. SM,74 - 4e7li✓6—
Item Title:Recommend that the Board of County Commissioners provide approval to designate the Sheriff as the official applicant and
point of contact for the U.S.Department of Justice, Office of Justice Programs, Bureau of Justice Assistance Edward Byrne Memorial
Justice Assistance Grant(JAG) FY'13 Local Standard grant,authorize the electronic submission of the application, accept the grant
when awarded, approve associated budget amendments and approve the Collier County Sheriffs Office to receive and expend 2013
JAG Standard grant funds.
List of Documents Attached:
1. Executive Summary(required) 2. Certificate of Participation
3. May 241"funding distribution letter 4.
5. Letter of Support
16 J1•
'Co LSL
CITY OF MARCO ISLAND
Police Department
51 Bold Eagle Drive
'4)0 Marco Island, Florida 34145
cv
239-389-5050
June 25,2013
Mr.Clayton H.Wilder,Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee,Florida 32308
RE:Collier County FYI 3 Edward Byrne Memorial Justice Assistance Grant(JAG)Program/Application
Dear Mr. Wilder:
In compliance with State of Florida Rule 11D-9,F.A.C.,the Marco Island Police Department supports the
distribution of$101,342 of FY13 Edward Byrne Memorial JAG Program funds for the following project within
Collier County:
Suberantee Title of Project Federal Funds
Collier County Child Abuse/Sexual Offender/ $101,342
Sheriff's Office Sexual Predator Project
Sincerely,
144 411r1.4-1-ri
Dave Baer
Assistant Chief of Police
16J1
• City of Everglades City
P.O.Box 110,Everglades City,Collier County,Florida 34139
City Hall 102 Copeland&Broadway
Phone(239)695-3781 Fax(239)695-3020
•
•
June 13,2013 . •
Mr,• j?ytop k( Wilder,AdnijnIStrator'• { • . ' ' , .
` '" ' Qnice of Criminal justice Gyants :;'*` �' r ••
.�,F,)ojida'Depatrtmentof Law Enfdreement 1,,,, 1,}�
Y 1 • � •
2331 Phillips Road . ,�..; ', tx ;K,.- ./ {. x° ... •
a l Fiid32g ,1.),..;14).!;-,''1 .r T � eer o4 38` r �',4,;F ••
��"�•}lli IS•
RE:Collier County FFY 3019,Edward,By •MemoCial Justice Assistance 3rant(JAG)Program/Appllcatior •
y�,0_, tip 1 ;a ,a.•
i F 7
,;;;; i� 1)`l eompliance'with State of Floride'Role 1'10-9,F,A,C.,Everglades city approves the distribution of "�
Z ' $101,342 of FFY Edward Byrne Memorial JAG Program funds for the following project within Collier :.:,,..-::.0,.!..:
lY s`.,,
County: +,,
•
Subgr;r:,4 o A • I r•, Title of Project t ''%. Federal Funds
Collier` i•ty }. t Child Abus$/SexIlalOffender/ '$101,342 •
.• Ailry.As Sexual Predator i'9jegt • ,
4- ^��:• •.54�t F �' ;' < i s i <
1 z.t q ..•..,•YY.;�.��"- ivi .tip f �` ;<•
0 '< ,. sr ▪ r if,l
jo,/,
Ff0 'S1 /0„,,,2. u I • ,
l � /'// ff . y _tor 5:
}i; .c Sammy Hamilton,Jr. i �� s. ; 1: ,, .'r,
Mayor
• i. '
Mayor City Clerk City Attorney
Sammy Hamilton,Jr. Dottie Smallwood Joiner Colleen J.MacAlister,Esq.
CERTIFICATE OF PARTICIPATION
1 6 J 1
Edward Byrne Memorial
Justice Assistance Grant(JAG) Program
Date: Tay d 7,A13
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts xx
Declines_ the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name: xPvi_n Ramhnsk
Title: Sherif f
E-mail address: hgacollieraheri ff_org
Agency: Collier County Sheriff's Office
Address: 3319 Tamiami Trail East Naples, FL 34112-4901
Telephone:?39-252-A852 County: rnl 1 icr
Date: 74 9, 2043
Sincerely,
Chair, Board of County Commissioners
OCJG-024 (Rev. May 2011)
�0 16J1
,,,,.__.
Board of Collier County Commissioners
Donna Fiala Georgia A.Hiller,Esq. Tom Henning Fred W.Coyle Tim Nance
District 1 District 2 District 3 District 4 District 5
June 27, 2013
Mr. Clayton Wilder,Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C.,the board of Collier County
Commissioners approves the distribution of$101,342 of the Edward Byrne Memorial
JAG Countywide FFY 2013 funds for the following project within Collier County:
SUBGRANTEE TITLE OF PROJECT DOLLAR AMOUNT
Collier County Child Abuse/Sexual Offender/ $101,342
Sexual Predator Project
•inc: e'„
rgia "i er, Esq
Chairwoman
3299 Tamiami Trail East,Suite 303•Naples,Florida 34112-5746.239-252-8097•FAX 239-252-3602
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP ji
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 77‘-2 = �
4. BCC Office Board of County G\-k b
Commissioners \r"4 /`1 kix\l�7
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Marien Ru' ,CCSO Grants Coordinator Phone Number 252-0852
Contact/ Department
Agenda Date Item was 7/9/13 Agenda Item Number 16-J-1
Approved by the BCC
Type of Document Justice Assistance Grant Application Number of Original Two
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded \` -
co se , crsv- cts: c�` �r�e�cl v`Z_ .owrr+ �s � beer
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, See Memo
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE. see
Some documents are time sensitive and require forwarding to Tallahassee within a certain memo
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/9/13 and all changes made during the SRT
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the chang,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by th SRT
BCC,all changes directed by the BCC have been made,and the document is ready for he 1 j
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16j1
MEMORANDUM
Date: July 29, 2013
To: Marien Ruiz, Grants Coordinator
Collier County Sheriff's Office
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: 2013-2014 Justice Assistance Grant Application
Attached for submission to the US Department of Justice are two fully Executed
Originals of the document referenced above, of which application was approved by
the Board of County Commissioners (Item #16J1) on July 9, 2013.
Please forward to the State for additional signatures and return a completed
copy to be kept in the Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
''' SHERIFF KEVIN J. RAMBOSK
yF�FS RF IM J.P►�'..
16J1
INTEROFFICE MEMORANDUM
To: Chairwoman Georgia Hiller, Esq
Board of County Commissioners
From: Marien Ruiz 1 ,.�.
CCSO Grants Coordinator
Date: July 26, 2013
Subj: Justice Assistance Grant Application
Attached please find the completed 2013-2014 Byrne/Justice Assistance Grant (JAG)
Countywide grant application. At the July 9, 2013 BCC meeting, the Board agreed to serve as
the local coordinating unit of government for the Florida Department of Law Enforcement
(FDLE) JAG Countywide grant, designate the Sheriff as the applicant, and approve the
application when completed. This request was Agenda Item 16.J.1. As Chairwoman, your
signature is needed where indicated in the attached grant submittal.
The JAG Countywide application is for $107,138 to continue the Child Abuse/Sexual
Offender/Sexual Predator program. The funds will be used to pay the salary and benefits of
one Detective and some overtime costs.
Projected submission date for the grant is August 2, 2013. Please contact me at 252-0852 as
soon as the attached is signed and ready for pick-up, or if you have any questions. Thank you
for your prompt attention to this request.
��.
t 16j1
Board of Collier County Commissioners
Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Tim Nance
District 1 District 2 District 3 District 4 District 5
July 26, 2013
Mr. Clayton Wilder, Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C., the board of Collier County
Commissioners approves the distribution of$107,138 of the Edward Byrne Memorial
JAG Countywide FFY 2013 funds for the following project within Collier County:
SUBGRANTEE TITLE OF PROJECT DOLLAR AMOUNT
Collier County Child Abuse/Sexual Offender/ $107,138
Sexual Predator Project
:inc: :ly,
•
G- •rgia Hiller, Esq
Chairwoman
3299 Tamiami Trail East,Suite 303•Naples.Florida 34112-5746.239-252-8097•FAX 239-252-3602
Application for Funding Assistance 1 6
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Implementing Agency
Organization Name: Collier County Sheriffs Office
County: Collier
Chief Official
Name: Kevin Rambosk
Title: Sheriff
Address: 3319 Tamiami Trail East
City: Naples
State: FL Zip: 34112-4901
Phone: 239-252-0554 Ext:
Fax:
Email: wendychaffee @colliersheriff.org
Project Director
Name: Kenneth Becker
Title: Sergeant
Address: 3319 Tamiami Trail East
City: Naples
State: FL Zip: 34112
Phone: 239-793-9169 Ext:
Fax: 239-793-9104
Email: svbsgt @colliersheriff.net
Application Ref# 2014-JAGC-2266 Section#1 Page 2 of 2
Contract -JAGC-COLL---
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 16 ,J 1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Project Information
Project Title: COLLIER COUNTY CHILD ABUSE/SEXUAL OFFENDER/SEXUAL
PREDATOR
Subgrant Recipient: Collier County Board of Commissioners
Implementing Agency: Collier County Sheriffs Office
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
The problem this project is targeting is the safety of Collier County residents, with a primary focus
on protecting children under the age of eighteen (18)from registered sexual predators/sexual
offenders and from sexual offenses by known and unknown criminal offenders. With continued
population growth, and the transient nature of sexual predators and sexual offenders, incidents of
these crimes against children have been on the rise.
Under Florida Statute, while all sexual predators constitute sexual offenders, not all sexual
offenders constitute sexual predators. The Legislature finds that sexual predators and sex
offenders who have committed their offenses against minors often pose a higher risk of engaging
in sex offenses, even after being released from incarceration. Since an offender presents a high
level of threat to public safety, coupled with the long-term effects suffered by victims of sex
offenses, the State has justification to implement specific strategies to protect all citizens from
sexual offenders.
With FDLE maintaining the state database for registered sex offender/predators, and verifying
addresses via mail-drops, the Collier County Sheriffs Office (CCSO) is tasked with conducting
physical residential address checks of these offenders. The number of registered sex offenders
fluctuates as individuals move into or out of the county. In December 2012 there were 200
registered sex offenders and 20 sexual predators registered in Collier County. In June 2013 there
were 200 registered sex offenders and 23 sexual predators registered in the county. In 2012 the
monthly average for sex offenders was 201 and the monthly average for sexual predators was 19
for a total monthly average for both categories of 221.
CCSO routinely encounters out-of-area sex offender individuals who have either failed to register,
or have not been specifically designated by the court as a sex offender. Current strategies for
tracking and monitoring sex offenders and predators are based on information documented from
prior arrests. One of the problems that will be addressed with this grant funding is locating
offenders who are living in remote areas, or who constantly move from one area of the county to
another. As with many offenses there are offenders who have yet to be arrested or identified as
residing in Collier County. Statistics have shown that many sex offenders commit 100-150 sex
related offenses before being apprehended. The CCSO desires to maintain a progressive and
proactive response, pursuing yet to be identified offenders and reducing recidivism of registered
sex offenders.
The CCSO's specialized detective bureau responsible for investigating reported crimes against
children, missing children, sexual battery(on adults and children)and implementing this Child
Abuse/Sexual Offender/Sexual Predator grant, is the Special Victims Unit and the Exploitation
Unit. These grant funds are needed to maintain the current Byrne/JAG Child Abuse/Sexual
Offender/Sexual Predator Detective position that
Application Ref# 2014-JAGC-2266 Section#2 Page 1 of 5
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 16 J 1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
is currently funded through September 30, 2013.
The Special Victims Unit(SVU)and Exploitation Unit's (EU) responsibility covers child crime
investigations and offender tracking county-wide. Collier County is the largest county in Florida at
2,025 square miles. The 2012 Census estimates reflects a year-round population of 332,427.
The County estimates the peak season population at 382,291. In addition, Collier County
welcomes over 1 million visitors/tourists annually. As the year round and seasonal population has
increased, CCSO has also seen an increase in child abuse, sexual offender, and sexual predator
related cases. According to 2012 American Community Survey, children under 5 years old
account for 5.1 % of population with children and youth under 18 increasing to 19.0 percent of the
total county population.
The overall goal of the Special Victims Unit and Exploitation Unit is to develop uniform and
consistent responses to crimes against children and sex crimes, as well as to proactively seek
methods for preventing victimization. With a focus on community safety and service, the SVU/EU
Units have enhanced their efforts of conducting periodic checks, monitoring and surveillance of
sexual offenders/predators before they attack again in an effort to prevent further offenses against
children. This increased due diligence in enforcing Florida's laws will likely increase the number of
arrests, and, therefore,the number of individuals involved in sex offender tracking. These
perpetrators will be registering as sexual predators and sex offenders, resulting in an increase in
the volume of offenders and predators to be monitored.
The Special Victims Unit's and Exploitation Unit's number of cases assigned per month is
consistently increasing in comparison to other investigative bureaus. Overall SVU and EU have
seen the following case loads and increases:
2004 cases: 1,035 Cases per month: 86/month
2005 cases: 1,347 Cases per month: 112/month
2006 cases: 1,702 Cases per month: 142/month
2007 cases: 1,824 Cases per month: 152/month
2008 cases: 2,639 Cases per month: 220/month
2009 cases: 2,452 Cases per month: 204/month
2010 cases: 2,757 Cases per month: 230/month
2011 cases: 2,915 Cases per month: 243/month
2012 cases: 2,602 Cases per month: 217/month
In 2012, we saw a little bit of a decrease on the cases due to all the efforts and operations from
the Special Victim Unit and Exploitation Unit funded with this grant. So far in 2013 (January-June)
we had 1,129 cases.
Crimes where children are the primary victims constitute a greater proportion of investigative
cases and involve many forms of abuse and neglect. In addition, children that run away from
home, are abandoned, considered ungovernable or unwanted can easily fall prey to sex offenders
and predators. These complicated and often protracted case investigations require the agency to
have skilled staff dedicated to this critical issue.
Application Ref# 2014-JAGC-2266 Section#2 Page 2 of 5
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 1 6 J 1
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Project Summary (Scope of Work)
The Collier County Sheriffs Office (CCSO)proposes to increase its efforts with the enhancement
and expansion of the Child Abuse/Sexual Offender/Sexual Predator project to protect the lives of
children under the age of 18 and improve interactions and multi-disciplinary approaches with other
aspects of the criminal justice system. The CCSO proposes to continue the Child Abuse/Sexual
Offender/Sexual Project with $107,138 to cover the personnel costs to maintain one Detective and
to cover training costs and some overtime costs.
The Detective assigned to the grant will implement, maintain and coordinate the enforcement of
child abuse and neglect laws, including laws against child sexual abuse, and promoting programs
designed to prevent child abuse and neglect.
The objective of this project is to safeguard the entire Collier County community, with the primary
focus on protecting children from sexual predators and offenders while reducing overall crimes
against children. Each case requires a different amount of time and resources. Grant funds will
be utilized and expended toward the development of strategies and improved methods of
targeting sexual offenders and sexual predators committing crimes against children. The CCSO
grant funded Detective and other members of the SVU and EU will coordinate with the State
Prosecutor in criminal prosecutions of these cases.
With Collier County's rapid growth has come an increase in offenders and predators. The current
sexual offender/sexual predator Detective conducts nearly 300 address verifications and
attempted contacts each quarter. During the first quarter of 2010, there were 187 physical
contacts and address verifications with offenders; 38 attempted contacts with offenders; 53
physical contacts and address verifications with predators; and 6 attempted contacts with
predators. In May 2011, the detective had 66 sexual offender/sexual predator physical address
checks and attempted an additional 25 contacts. At the end of 2011, the detective had 694 sexual
offender physical address checks, 170 sexual predator physical address checks and attempted an
additional 486 contacts.
The grant funded detective will investigate address verifications as required by law, as well as
surveillance of offenders likely to commit specific acts that might constitute a violation of their
community control/probation. Continued funding will also allow the detective to survey areas
where undocumented sex offenders prey upon children. The Detective will also serve as liaison
with the Department of Corrections(DOC)and other law enforcement agencies (local, state and
federal)to identify the movements of transient offenders, who might not be registered in Collier
County, as they move between jurisdictions. The Detective will also prepare material for the
training of CCSO Deputies on the laws and requirements pertaining to sex offenders/predators.
This training can result in expanding the potential for apprehension and prosecution of offenders
committing crimes against children in Collier County.
Another component of the grant project will be continued public awareness. The CCSO website
www.colliersheriff.org has a Stay Safe link to information regarding sexual predators/offenders
and news regarding sexual predators on the move. The www.colliersheriff.org website provides a
link to FDLE's Sexual Offenders and Predators search site, current photos of known offenders and
predators in Collier County, and safety tips for parents and children. Under this grant project,
CCSO will continue to enhance public awareness through public safety events, public service
announcements, radio talk shows, newspaper articles, presentations and visits with Neighborhood
Watch groups, and
Application Ref# 2014-JAGC-2266 Section#2 Page 3 of 5
Contract -JAGC-COLL---
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
•
Application for Funding Assistance 16 J 1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
public presentations at schools and churches, as resources allow. Efforts will continue to focus on
ideas to help children and families stay safe such as Internet child safety guides, programs that
equip adults with skills needed to keep their children safe, a publication with a list of questions to
ask prospective child care givers, child safety public service announcements, and monthly child
safety tips. These public safety events will also provide opportunities for fingerprinting of children
and distribution of DNA kits.
CCSO will strive to conduct a minimum of four(4)joint operations (DOC Compliance Initiatives)
with the Florida Department of Corrections (DOC) Probation Department in which offenders are
verified for address compliance and adherence to probation and community control obligations.
CCSO is dedicated to doubling the state's mandated address verifications to ensure adequate
protection of our children. CCSO will continue to check offenders and predators more often than
required by Florida law. Through continued grant support and other resources, sex offenders will
be checked quarterly rather than annually, and sexual predators will be checked monthly rather
than quarterly.
Byrne/JAG countywide funds are needed to maintain one Detective to provide coverage on cases
dedicated to the investigation, apprehension, and prosecution of sex offenders and predators,
along with other child crimes. To continue supporting this initiative and increase the positive
outcomes of this program, grant funds of$107,138 are requested to cover the payroll, overtime
and benefits cost associated with this position dedicated to protecting children throughout this
large and diverse community. Grant funds will also be used to cover training costs and some
overtime costs.
Application Ref# 2014-JAGC-2266 Section#2 Page 4 of 5
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 16 J 1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: Yes
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee)receive (1)80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no," answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2266 Section#2 Page 5 of 5
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 1 6 J 1
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Law Enforcement
Target Group: Sex Offenders
Geographic Area: Urban
Location Type: Sheriff Office
Address(es) :
Collier County Sheriffs Office
3319 Tamiami Trail East
Naples , FL 34112
Activity Description
Activity: Law Enforcement
Target Group: Sex Offenders
Geographic Area: Urban
Location Type: Sheriff Office
Address(es) :
•
Collier County Sheriffs Office
3319 Tamiami Trail East
Naples , FL 34112
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: The estimated number of individuals (by related crimes)to be arrested for the
targeted crime is projected to be 60. The estimated number of individuals to be
arrested for the targeted crime during each reporting period
Application Ref# 2014-JAGC-2266 Section#3 Page 1 of 6
Contract -JAGC-COLL---
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance J 1
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
is 15. It is expected that the number of individuals arrested will increase because our
efforts. This project will target sexual predators and sexual offenders.
Objective: A2- Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3- Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: Collier County Board of Commissioners
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee(other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: Yes
State Purpose Area: B -Training: Activities where transferring of skills and knowledge
occurs, including training by the organization of its own staff, training by
the organization of individuals from other organizations, or training of
the organization's staff by others.
Activity Description
Activity: Training
Target Group: Training
Geographic Area: Urban
Location Type: Other
Objectives and Measures
Objective: B1 - Report on JAG funding allocated for training
Measure: Part 1
How much JAG funding has been allocated for training?This includes sending staff
to training and training sponsored by the JAG-funded agency. Please report in
dollars ($).
Goal: 5,796
Application Ref# 2014-JAGC-2266 Section#3 Page 2 of 6
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
16J1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Objective: B2- Provide Training
Measure: Part 1
How many individuals will you train? This includes training to be received by
individuals within your organization and to be provided by your organization.
Trainings may be held within or outside of your organization. Report the total number
of individuals to be trained, not the number of trainings he or she will attend. Only
report each individual once.
Goal: 4
Measure: Part 2
Of those trained how many individuals will be from within your organization?
Goal: 4
Measure: Part 3
Of those trained how many individuals will be from outside of your organization?
Goal: 0
Objective: B5- Complete Training Hours
Measure: Part 1
How many training hours will be completed? This includes training completed by
individuals within your organization and provided to individuals outside the
organization.
Goal: 174
Measure: Part 2
Of the training hours, how many hours will be completed by individuals within your
organization?
Goal: 174
Measure: Part 3
Of the training hours, how many training hours will be provided to individuals outside
of the organization?
Goal: 0
State Purpose Area: D - Personnel: Includes activities where individuals are hired,
maintained, or paid overtime.
Activity Description
Activity: Personnel
Target Group: Personnel
Geographic Area: Urban
Location Type: Sheriff Office
Application Ref# 2014-JAGC-2266 Section#3 Page 3 of 6
Contract -JAGC-COLL---
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 1 6 J 1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Activity Description
Activity: Personnel
Target Group: Personnel
Geographic Area: Urban
Location Type: Sheriff Office
Address(es) :
Collier County Sheriffs Office
3319 Tamiami Trail East
Naples , FL 34112
Activity Description
Activity: Personnel
Target Group: Personnel
Geographic Area: Urban
Location Type: Sheriff Office
Address(es) :
Collier County Sheriffs Office
3319 Tamiami Trail East
Naples , FL 34112
Objectives and Measures
Objective: D1 - Report on JAG funding allocated for personnel
Measure: Part 1
How much JAG funding has been allocated for personnel? Please report in dollars
($).
Goal: 107,138
Objective: D2 - Maintain personnel with JAG funds
Measure: Part 1
How many personnel will you maintain with JAG funds? Maintained personnel means
any staff members who were already working with the law enforcement organization,
but who are now being paid partially or fully with BJA JAG grant funds. Only report
each individual as maintained once for the life of the award.
Goal: 1
Application Ref# 2014-JAGC-2266 Section#3 Page 4 of 6
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
A pp lication for Funding Assistan ce 16
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Objective: D4- Pay overtime hours with JAG funds
Measure: Part 1
How many overtime hours will be paid for with JAG funds?Overtime hours are those
that non-exempt employees work beyond normal working hours (usually 40)during a
workweek.
Goal: 143
Application Ref# 2014-JAGC-2266 Section#3 Page 5 of 6
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
AApplication for Funding 16 J 1
pp unding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: If"other"was selected for the geographic area, please describe.
Answer: N/A
Question: If"other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2014-JAGC-2266 Section#3 Page 6 of 6
Contract -JAGC-COLL---
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
'
Application for Funding Assistance 1 6 J 1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000558
Budget:
Budget Category Federal Match Total
Salaries and Benefits $101,342.00 $0.00 $101,342.00
Contractual Services $0.00 $0.00 $0.00
Expenses $5,796.00 $0.00
$5,796.00
Operating Capital $0.00 $0.00
Outlay $0.00
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $107,138.00 $0.00 $107,138.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2014-JAGC-2266
Section#4 Page 1 of 4
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance 1 6 I
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Budget Narrative:
Salaries and Benefits: $101,342
Total Salary and Benefits for 1 Detective position = $94,013.26
Funds are needed to support payment of the salary and benefits for one Child Abuse/Sexual
Offender/Sexual Predator Certified Deputy who will be 100% dedicated to grant project activities.
The grant funded Deputy will be solely dedicated to the investigation, apprehension, and
prosecution of sexual offender and sexual predator criminals who are committing crimes against
children under the age of 18. This Deputy is needed to do periodic checks, to monitor and perform
surveillance of sexual offender/predators. The salary(including education incentive)for the grant
funded Deputy is $60,278.66. Benefits charged to the grant are listed above and total $33,734.60.
The Deputy will be responsible for performing and investigating address verification as required by
law as well as surveillance of offenders committing acts that qualify the individual to be registered.
The Deputy will also serve as a liaison with other law enforcement agencies to identify movements
of offenders between jurisdictions who might not be registered in Collier County. The Deputy will
train other agency Deputies on offender laws and requirements resulting in expanding the potential
for apprehension and prosecution of additional offenders committing crimes against the children of
Collier County.
Regular base salary for 1 Detective position =$58,832.66
Education Incentive = $1,446.00
FICA @ 7.65% = $4,472.64
Retirement @ 19.06% =$11,489.11
Health/Dental Insurance = $14,931.60
Life/Dis. @ 0.27% =$158.85
W/C @4.45% = $2,682.40
Overtime for Child Abuse/Sexual Offender/Sexual Predator team members = $7,328.74
The overtime will be for the grant funded position and/or other deputies of the Major Crimes
Bureau needed to cover Child Abuse/Sexual Predator/Sexual Offender cases.
143 hours @ $39.52/hour= $5,651.55
FICA @ 7.65% =$432.34
Retirement @19.06% = $1,077.19
W/C @ 4.45% = $167.66
Contractual Services$0
Expenses$ 5,796
Training $ 5,796
Advanced specialized training is needed for the grant funded Detective and Major Crimes Bureau
Deputies (including civilian personnel)working on child abuse/sexual offender/sexual predator
cases. Prior approval is being requested for the grant funded Detective and Major Crimes Bureau
Deputies to attend the following trainings:
Two Detectives to attend Crimes Against Children Conference: $3,620
Estimated costs include registration @ $1,000; per diem @ $520; airfares @ $850; and lodging @
$1,250.
Application Ref# 2014-JAGC-2266 Section#4 Page 2 of 4
Contract -JAGC-COLL---
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
16J1
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Budget Narrative (Continued):
Four Detectives to Amber Training: $2,176
Estimated costs include per diem @ $876; and airfare @ $1,300. Lodging and registration costs
are covered by the trainer.
Operating Capital Outlay$0
Indirect Cost$0
Total = $107,138
Application Ref# 2014-JAGC-2266 Section#4 Page 3 of 4
Contract -JAGC-COLL---
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
f 16 J 1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: Personnel costs for one employee are included in this grant. The previous Byrne
program also included personnel cost for one employee. There is a continued net
personnel from the previous Byrne program.
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: Yes.
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: $1,000. There are no capital requests in this grant.
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref# 2014-JAGC-2266 Section#4 Page 4 of 4
Contract -JAGC-COLL---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
IStandard Conditions
Conditions of agreement requiring compliance by units of local government(subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 18 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide(Financial Guide) (www.oip.usdoi.qov/financialquide/index.htm) and
the Edward Byrne Memorial Justice Assistance Grant(JAG) program guidance
(www.bja.gov/ProgramDetails.aspx?Program ID=59) as well as Federal statutes,
regulations, policies, guidelines and requirements and Florida laws and regulations
including but not limited to:
• Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program": www.flrules.orq/
• Office of Management and Budget(OMB) Circulars: www.whitehouse.gov/omb/circulars
o A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
o A-87(2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non-Profit Organizations"
• Code of Federal Regulations: www.qpo.qov/fdsys/
o 2 CFR 175.15(b), "Award Term for Trafficking in Persons"
o 28 CFR 38, "Equal Treatment for Faith-Based Organizations"
o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments"(Common Rule)
o 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace(Grants)"
o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
• Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—Improving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program: www.bia.gov/ProgramDetails.aspx?Program I13=59.
• United States Code: www.gpo.qov/fdsys/
o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
• State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies: dlis.dos.state.ft.us/barm/genschedules/GS1-SL.pdf.
2. Requirements for Contractors of Subgrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711
et seq. at www.goo.gov/fdsys/); the provisions of the current edition of the Office of Justice
Programs Financial Guide(www.oui usdoi.qov/financialquide/index.htm); and all other applicable
State and Federal laws, orders, circulars, or regulations.
SFY 2013 Page 1
1 6 J 1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
3. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments,"or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement.
4. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15)days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the"original"project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 18, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty(30)days after the end of the reporting period. In addition, if
the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG)through the Subgrant Information
Management ON-line(SIMON)system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
SFY 2013 Page 2
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement 16J1
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
(f) The report must be electronically signed by the subgrant recipient or implementing
agency's chief financial officer or the chief financial officer's designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45)days of the subgrant termination date.
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's chief financial officer or the chief financial officer's
designee.
(3) Project Generated Income (PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty(30)days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. If any PGI remains unspent after the subgrant ends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 11, Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110,
or A-102 as applicable, in their entirety.
b. The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subgrant recipients.
c. All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d. All funds not spent according to this agreement shall be subject to repayment by the
subgrant recipient.
SFY 2013 Page 3
+
J 1
Edward Byrne Memorial Justice Assistance Grant(JAG)Program
Florida Department of Law Enforcement
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement. All payments must be completed within thirty(30)days of the end of
the subgrant period.
8. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's chief financial officer or the chief financial officer's designee.
9. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to § 112.061, Fla. Stat.
11. Program Income(also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's chief
financial officer or the chief financial officer's designee.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income. PGI budget requests must be signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
SFY 2013
Page 4
Edward Byrne Memorial Justice Assistance Grant(JAG) Program 1 6 J 1
Florida Department of Law Enforcement
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds$450 (excluding travel and subsistence costs)
for an eight-hour day. A detailed justification must be submitted to and approved by FDLE prior
to obligation or expenditures of such funds. Approval shall be based upon the contract's
compliance with requirements found in the Financial Guide, the Common Rule, and in applicable
state statutes. The Department's approval of the subgrant recipient agreement does not
constitute approval of consultant contracts. If consultants are hired through a competitive bidding
process (not sole source), the$450 threshold does not apply.
13. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to§ 274, Fla. Stat.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
14. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide(as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-110 or A-102, as applicable.
15. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
16. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty(30)days prior to the targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Office of Criminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics,
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring,
Apprehending, Registering, and Tracking. Points of view or opinions in this document are those of
the author and do not necessarily represent the official position or policies of the U.S. Department
of Justice.°
SFY 2013 Page 5
1 Edward Byrne Memorial Justice Assistance Grant(JAG)Program 6 J S
Florida Department of Law Enforcement
17. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat.,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits"and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine(9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six(6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three(3)years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the"Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
SFY 2013 Page 6
16J1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
shall notify the subgrant recipient of its decision thirty(30)days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
19. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety(90)day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety(90)day period, but only by formal written adjustment to this agreement.
20. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity,fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
21. Written Approval of Changes in this Approved Agreement (Grant Adjustments)
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
SFY 2013 Page 7
16 ,11
Edward Byrne Memorial Justice Assistance Grant(JAG)Program
Florida Department of Law Enforcement
b. Subgrant recipients may transfer up to 10%of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award.
d. Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
e. Any certifications required for the requested changes, such as Sole Source, ADP
Justification, Privacy Certification forms, and Confidential Funds certifications, must be
signed by the subgrant recipient or implementing agency chief official or someone with
formal, written signature authority for the chief official.
22. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21)calendar days to the Department's clerk(agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under§ 120, Fla. Stat.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
24. Access to Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of§ 119, Fla. Stat., and made or
received by the subgrant recipient or its contractor in conjunction with this agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
25. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five(5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The subgrant recipient shall comply with State of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
dlis.dos.state.fl.usibarm/genschedules/GS1-SL.pdf.
SFY 2013 Page 8
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
26. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Officials for the
Subgrant recipient or Implementing Agency, project staff must notify the help desk for FDLE's
online grants management system, SIMON (Subgrant Information Management Online)so that
the organization can be updated in SIMON. If the project director changes, a grant adjustment
must be entered in SIMON to reflect the change.
27. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of§435, Fla. Stat. shall
apply.
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week;all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to§435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
28. Drug Court Projects
A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment-Based Drug Court
Programs."
29. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
SFY 2013 Page 9
1jl
Edward Byrne Memorial Justice Assistance Grant(JAG)Program
Florida Department of Law Enforcement
30. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subgrant recipient may be
fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may not satisfy such a fine with
federal funds.
31. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
32. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies, and contractors must comply with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968(42 U.S.C. §3789d); the Victims of Crime Act(42
U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C.
§ 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. §2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination
Act of 1975(42 U.S.C. §§6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith-
based and community organizations).
b. FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability,
or age in the delivery of services or benefits or in employment.
c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass-through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file a discrimination
complaint with the subgrant recipient, with FDLE, or with the Office for Civil Rights and how to
do so.
d. Equal Employment Opportunity Plans
(1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award of$25,000 or more from the
Department of Justice. The plan must be prepared using the on-line short form at
www.oip.usdoi.gov/about/ocr/eeop comply.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of$500,000 or more from the Department of Justice, it
must submit its plan to the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter.
SFY 2013 Page 10
Edward Byrne Memorial Justice Assistance Grant(JAG) Program 1 J 1
Florida Department of Law Enforcement
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of$25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification to FDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
e. In the event a Federal or State court or Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.
f. In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgrant recipient.
h. If the subgrant recipient or any of its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, P.O. Box 1489, Tallahassee, Florida
32302-1489 or on-line at www.fdle.state.fl.us/contacts/comment form.html. Discrimination
complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7th Street, NW, Washington, DC 20531, by phone at
(202)307-0690.
i. The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and clients, customers, and program participants file directly with
the subgrant recipient.
j. Any discrimination complaints file with FDLE will be reviewed by FDLE's Inspector General
and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
k. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment(Title I), state and local government services and transportation (Title II), public
accommodations (Title III), and telecommunications (Title IV).
I. Limited English Proficiency(LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individuals, please see the website at www.lep.gov.
SFY 2013 Page 11
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG)Program
Florida Department of Law Enforcement
m. Equal Treatment for Faith Based Organizations
The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38, the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations"(the"Equal Treatment Regulation"). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
proselytization. Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the grantee
or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
Notwithstanding any other special condition of this award, faith-based organizations may, in
some circumstances, consider religion as a basis for employment. See
www.oiq.gov/about/ocr/equal fbo.htm.
33. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e)of the Immigration and Nationality Act("INA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e)of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
34. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either(a) listed on or eligible for listing on
the National Register of Historic Places or(b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either(a)
result in a change in its basic prior use or(b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are(a)purchased as an incidental component of a funded activity and(b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
SFY 2013 Page 12
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice at www.bja.gov/Fundinq/nepa.html , for programs relating to
methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
35. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nonprocurement)"These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public(Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery,falsification or destruction of
records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity(Federal, State, or local)with commission of any of the offenses enumerated in
paragraph (1)(b)of this certification;and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local)terminated for cause or default.
36. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying"and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of$100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over$100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
SFY 2013 Page 13
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities,"in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts)and that all subgrant recipients
shall certify and disclose accordingly.
37. State Restrictions on Lobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
38. Additional Restrictions on Lobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
39. "Pay—to—Stay"
Funds from this award may not be used to operate a"pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate"pay-to-stay" programs. "Local
jail,"as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
40. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to(1) the law
enforcement and other governmental personnel involved; (2)any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3)the seized laboratory
site's immediate and surrounding environment of the site(s)where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
SFY 2013 Page 14
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
1 6 J 1
Florida Department of Law Enforcement
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and(3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s)of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's(i)timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii)coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii)take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii)ensure immediate medical testing for
methamphetamine toxicity; and (iv)arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
41. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act(P.L. 97-348)dated October 19, 1982 (16 USC
3501 et seq.)which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
SFY 2013 Page 15
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG)Program
Florida Department of Law Enforcement
42. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
43. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
44. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a)of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
45. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966(16 U.S.C. §470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969(42 U.S.C. §4321).
46. Human Research Subjects
Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
47. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative(DOJ's Global)guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package(GSP)and all
constituent elements, where applicable, as described at: www.it.oip.gov/gso grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
48. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by FDLE.
SFY 2013 Page 16
•
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
49. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
50. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
www.it.oip.govidefault.aspx?area=policyAndPractice&page=1046.
51. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
52. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
53. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
54. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
55. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
56. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully or partially funded by the grant and that are expected to work solely
on the grant must certify that they worked solely on the grant. The certification must be prepared
at least semi annually and must be signed by the employee and by a supervisory official having
first hand knowledge of the work performed by the employee.
SFY 2013 Page 17
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
57. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project related activities in accordance with the contract agreement.
58. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
59. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, will complete required online(internet-
based)task force training. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership(www.ctfli.orq). All current and new task force members are
required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well
as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. Additional
information is available regarding this required training and access methods via BJA's web site
and the Center for Task Force Integrity and Leadership(www.ctfli.orq).
60. Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now(ACORN) or its subsidiaries, without the express prior written
approval of OJP.
61. High Risk Subgrant Recipients
The subgrant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
subgrant recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
62. Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving,"74 Fed. Reg. 51225(October 1, 2009), the subgrant recipient is encouraged to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted
drivers.
63. Central Contractor Registry(CCR)
The subgrant recipient must maintain the currency of its information in the CCR until it submits
the final financial report required under this award or receives the final payment, whichever is
later. This requires that the subgrant recipient review and update the information at least annually
after the initial registration, and more frequently if required by changes in its information or
another award term.
SFY 2013 Page 18
i
Edward Byrne Memorial Justice Assistance Grant(JAG) Orogram
■
I Florida Department of Law Enforcement
64. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year.
(The salary table for SES employees is available at http://www.opm.ciov/oca/payrates/index.asp.
A subgrant recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
65. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government
DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any
other non-governmental DNA database without prior express written approval from BJA. For
more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
ncirs.gov/pdffiles 1/nii/s1000989.pdf.
66. Interoperable Communications Guidance
Subgrant recipients that are using funds to support emergency communications activities must
comply with the current SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of lnteroperable Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC)Waiver Order. SAFECOM guidance
can be found at www.safecomprogram.gov/library/lists/library/DispForm.asox?ID=334.
Subgrant recipients Grantees interested in developing a public safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication Interoperability Plan (SCIP)and are fully coordinated with
the full-time Statewide Interoperability Coordinator(SWIC). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the project, the recipient should submit associated documentation, and other material, as
applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a
listing of all communications equipment purchased with grant award funding(plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports.
67. Bulletproof Vests
Subgrant recipients that wish to purchase vests with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for vests. There are no requirements regarding the nature of the policy other than it being
a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory
wear policy and certifications can be found at www.bja.gov/Funding/JAGFAQ.adf.
JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the
50% match for purposes of the Bulletproof Vest Partnership(BVP) program.
SFY 2013 Page 19
16J1
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Florida Department of Law Enforcement
Bulletproof vests purchased with JAG funds may be purchased at any threat level, make, or
model from any distributor or manufacturer, as long as the vests have been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards. In addition,
bulletproof vests purchased must be American-made. The latest NIJ standard information can be
found at: www.nij.gov/topics/technology/body-armor/safety-initiative.htm.
68. BJA or FDLE Sponsored Events
The subgrant recipient agrees to participate in BJA-or FDLE-sponsored training events, technical
assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's
request.
69. Expenses Related to Conferences, Meetings, Trainings, and Other Events
The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and
guidance(including specific cost limits, prior approval and reporting requirements, where
applicable)governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent laws, regulations, policies, and
guidance is available at www.ojp.gov/funding/confcost.htm.
SFY 2013 Page 20
Application for Funding Assistance 1 6 J 1
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section 5: Standard Conditions
Insert Standard Conditions Page here.
Application Ref# 2014-JAGC-2266 Section#5 Page 1 of 1
Contract -JAGC-COLE---
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
16J1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Typed Name and Title:
Date:
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commisslb Chairman,,Mayor, or Designated Representative)
Typed Name of Su gra ci 'en . Collier County Board of Chmmissinnprs
Signature:
Typed Name and Title: Georgia Hiller, Esq. (Chairwoman)
Date: \q ` \
Implementing Agency
Official,Administrator or Designated Representative
Typed Name of Implementing Agency: Collier County Sheriff's Office
Signature:
Typed Name and Title: Kevin J. Rambosk, Sheriff
Date:
ATTEST? ,
DWI .t E.®RO K, CLERK cse___ Approved as to fo apci legality
;14 P_
. II •
Scott R. Teach, Deputy County Attorney
Appticarj eitat.014-JAGC-2266 Section#6 Page 1 of 1
Contract -JAGC-COLL---
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
1 J1
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph(a); •
(d) Notifying the employee in the statement required by paragraph(a)that,as a
condition of employment under the grant,the employee will-
(1) Abide by the terms of the statement;and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction;
(e) Notifying the agency,in writing,within 10 calendar days after receiving notice SSection o may electototmake oneticertification nteach a Fedea fiscals a
under subparagraph(d)(2)from an employee or otherwise receiving actual notice A copy of which should be included with each application for year.
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title,to:Department of Justice,Office of Justice Programs, to use OJP Form 4061/7.
ATTN:Control Desk,633 Indiana Avenue,N.W.,Washington,D.C. 20531. Notice
shall include the identification number(s)of each affected grant; Check here _ If the State has elected to complete OJP Form
(f) Taking one of the following actions,within 30 calendar days of receiving notice 4061/7.
under subparagraph(d)(2),with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee,up to and DRUG-FREE WORKPLACE
including termination,consistent with the requirements of the Rehabilitation Act of
1973,as amended;or (GRANTEES WHO ARE INDIVIDUALS)
(2) Requiring such employee to participate satisfactorily in a drug abuse As required by the Drug-Free Workplace Act of 1988,and
assistance or rehabilitation program approved for such purposes by a Federal, at 28 28 CF CFR Pa rt r t 67;7;CFR Part 67,Subpart F,for grantees,as defined
State,or local health,law enforcement,or other appropriate agency; at Sections 67.615 and 67.620-
(g) Making a good faith effort to continue to maintain a drug-free workplace A. As a condition of the grant,I certify that I will not engage in the
through implementation of paragraphs(a),(b),(c),(d),(e),and(f). a controlled ed manufacture, in conducting gisp any dispensing,possession,witt grant;on use d of
a controlled substance in conducting any activity with the grant;and
B. The grantee may insert in the space provided below the site(s)for the B.performance of work done in connection with the specific occurring u If convicted the a criminal of a offense activity, from a violation
pecific grant: occurring during the conduct of any grant activity,I will report the
Place of Performance(Street address,city,county,state,zip code) conviction,in writing,within 10 calendar days of the conviction,to:
Department of Justice,Office of Justice Programs.ATTN:Control
Desk,633 Indiana Avenue,N.W.,Washington,D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of Commissioners,3299 Tamiami Trail East, Naples, FL 34112
2. Project Name: Collier County Child Abuse/Sexual Offender/Sexual Predator
3. Typed Name - d itle of Authorized Representative:Georgia Hiller,ESQ.,Chariwoman
4. Signature:
5. Date:
ATTEST:
DWIG' T E. SROC , CLERK Approve as to fo and legality
3$
A{�Q$t as co-C?la mdtl� Scott R. Teach, Deputy County Attorney
FDLE JAG.Oranl Appitekon Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification
Page 2
Application for Funding Assistance
16J1
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Insert Certifications and Authorizations here.
Application Ref# 2014-JAGC-2266 Section#7 Page 1 of 1
Contract -JAGC-COLL---
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
16J1
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three.
Recipient's Name: Collier County Sheriff' s Office DUNS Number: 18-721752E
Address: 3319 Tamiami Trail East, Naples, FL 34112
Grant Title:Ch i 1 d Abuse/Sex Offende£rantNumber:2014-JAGC-2216, wardAmount: $101 , 342
Name and Title of Contact Person: Marien Ruiz, Grants Coordinator
Telephone Number:2-39-252-0852 E-Mail Address: marien.ruiz @col1iersheriff.orq
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply:
o Recipient has less than fifty employees. a Recipient is an Indian tribe. o Recipient is a medical institution.
❑Recipient is a nonprofit organization. o Recipient is an educational institution. o Recipient is receiving an award less than$25,000.
I, [responsible official],
certify that [recipient] is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Print or Type Name and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of$25,000 or more,but less than$500,000, then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R. §42.305):
I, Kevin Rambosk [responsible official],
certify that Collier County Sheriff ' s Office [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights,Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Collier County Sheriff' s Office [organization],
3319 Tamiami Trail East, Naples, FL 34112 [address].
Kevin J. Rambosk /.../1.1
Print or Type Name and Title Si• ' . :t- Date
Section C—Declaration Stating that an EEOP Short orm Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of$500,000 or more, then the recipient agency must
send an EEOP Short Form to the OCR for review.
I, [responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice.
Print or Type Name and Title Signature Date
OMB Control No. 1121-0340 Expiration Date:05/31/2014
- Wl-.✓#..BW'U"ski#LLr..�b.RR'!'�v�il.4k"'i. .4 uls .P - i•• .....
16 1
J
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying"and 28 CFR Part 67, "Government-wide Debarment and Suspension(Non-procurement)and
Government-wide Requirements for Drug-Free Workplace(Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction,grant, or cooperative agreement.
(b)Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 obtaining,attempting to obtain,or performing a public(Federal,State,
CFR Part 69,for persons entering into a grant or cooperative agreement over or local)transaction or contract under a public transaction;violation of
$100,000,as defined at 28 CFR Part 69,the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement,
theft forgery,bribery,falsification or destruction of records,making
(a) No federal appropriated funds have been paid or will be paid,by or on behalf false statements,or receiving stolen property;
of the undersigned,to any person for influencing or attempting to influence an
officer or employee of any agency,a member of Congress,an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly
of Congress,or an employee of a Member of Congress in connection with the charged by a governmental entity(Federal,State,or local)with
making of any federal grant,the entering into of any cooperative agreement,and commission of any of the offenses enumerated in paragraph(1)(b)of
the extension,continuation,renewal,amendment,or modification of any federal this certification;and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions(Federal,State,or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default;and
any agency,a member of Congress,an officer or an employee of Congress,or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement,the undersigned shall complete and submit Standard this certification,he or she shall attach an explanation to this
Form-LLL,"Disclosure of Lobbying Activities",in accordance with its instructions; application.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers(including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements,and subcontracts)and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988,and
2. DEBARMENT,SUSPENSION,AND OTHER implemented at 28 CFR Part 67,Subpart F,for grantees,as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549,Debarment and Suspension,and
implemented at 28 CFR Part 67,for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions,as defined at 28 CFR Part 67,Section 67.510- manufacture,distribution,dispensing,possession,or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a)Are not presently debarred,suspended,proposed for debarment,declared
ineligible,sentenced to a denial of federal benefits by a State or Federal court,or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation,and employee
assistance programs;and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE JAG Grant Application Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification
Page 1