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Backup Documents 07/09/2013 Item #16E 5
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGAY;Tifit6E - .. 8§ti..�w r u w 4J✓ rc pS` Routed by Purchasing Department to Office Initials Date the Following Addressee(s) (In routing order) 1. Risk Management Risk 2. County Attorney Office County Attorney Office 3. BCC Office Board of County G N bv\ Commissioners \-;\ / 4. Minutes and Records Clerk of Court's Office 1-/'i /l 3 5. Return to Purchasing Department Purchasing Contact: Diana DeLeon PRIMARY CONTACT INFORMATION Name of Primary Diana DeLeon for Kelsey Ward, Phone Number 252-8375 Purchasing Staff July 9,2013 Contact and Date Agenda Date Item was July 9,2013 Agenda Item Number 16.E.5 Approved by the BCC Type of Document Extension of Contract Number of Original 2 Attached Documents Attached PO number or account N/A Solicitation/Contract 08-5009 Hyland number if document is NumberNendor Name Software(SIRE) to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? DD 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD signature and initials are required. 7. In most cases(some contracts are an exception),an electronic copy of the document and DD this routing slip should be provided to the County Attorney's Office before the item is input into SIRE. 8. The document was approved by the BCC on the date above and all changes made DD during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for t Chairman's signature. 16E5 MEMORANDUM Date: July 29, 2013 To: Diana De Leon, Contract Technician Purchasing Department From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Extension of Contract #08-5009 "Enterprise Content Management Software Solution" Contractor: Hyland Software, Inc. Attached is an original of the assumption agreement referenced above (Agenda Item #16E5), approved by the Board of County Commissioners on Tuesday, July 9, 2013. The original will be held on file with the Minutes and Record's Department in the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Attachment 16E5 EXTENSION OF AGREEMENT 08-5009 for Enterprise Content Management Software Solution THIS EXTENSION OF AGREEMENT 08-5009 is entered into this day of J,Lky , 2013, by and between Collier County, a political subdivision of the State of Florida, (Hereinafter the "County") and Hyland Software, Inc., an Ohio Corporation (hereinafter "Hyland"). WITNESSETH WHEREAS, on July 22, 2008, Collier County entered into Contract 08-5009 with SIRE Technologies, Inc., a division of AlphaCorp, a Utah corporation ("AlphaCorp") for Enterprise Content Management Software Solution,hereinafter the"Agreement;"and WHEREAS, as provided in Paragraph 1 "COMMENCEMENT," the initial term of the Agreement was extended for additional one (1) year periods and will expire on September 1, 2013; and WHEREAS, on April 23, 2013, the County entered into an Assumption Agreement with Hyland Software,who by virtue of an asset purchase agreement, became the successor in interest to AlphaCorp in relation to the Agreement; and WHEREAS, a copy of the Agreement, all extensions thereto, and the April 23, 2013 Assumption Agreement are attached hereto at Exhibit A and are made a part of this Extension; and WHEREAS,the Parties wish to extend the term an additional five(5)years. NOW, THEREFORE, in consideration of the foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby mutually acknowledged, the Parties agree as follows: 1. The foregoing Recitals are true and correct and are incorporated by reference herein. 2. The Agreement is hereby extended to September 1,2018. 3. Except as modified by this Extension,the Agreement shall remain in full force and effect. If there is a conflict between the terms of this Extension and the Agreement, the terms of this Extension shall prevail. 16E5 IN WITNESS WHEREOF, the parties have executed this Extension on the date set forth above. FOR COLLIER COUNTY: ATTE'$T BOARD • ii OUNT /COMMISSIONERS )WIGHT zV BROCK, Clerk COLLfER(C►r TY FLORIDA Clerk GEORG A A. HI LER, ESQ. <°;..Attest as.to',foaria n'S CHAIRWOMAN signature only. FOR HYLAND SOFTWARE,INC.: 9 — Wi r signature) (). A- , c i.ac i,e,("" G���� //�� ) / /—.�-s t--G.�' StJzl, �"&i t+ Print Name/Title .rint name) Ii rte . 7.5ness(signatulF i SOFTWARE (print name) L_E Cy A L Approve •`` .rm ..• -_ality: By: -41,11'/Ai Jeffr', ", ow Co y •• orney Item# Date da13 Date � J' -!i_? 3 Recd eputy " (3) 2 l 16ff MD/YYYY) ,4 ° CERTIFICATE OF LIABILITY INSURANCE 7/2/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONT PRODUCER NAMEACT Judy Milcinovic Hylant-Cleveland A/CO.No.Extl:216-447-1050 is,Ne1:216-447-4088 6000 Freedom Square Dr, Ste 400 E-MAIL Independence OH 44131 ADDRESSjudy.milcinovic©hylant.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Federal Insurance Company 20281 INSURED HYLASOF-01 INSURER B:Great Northern Insurance Co 20303 Hyland Software, Inc. INSURER C: Jim Hyland INSURER D: 28500 Clemens Road Westlake OH 44145 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:36856320 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MM/DD/YYYY) (MMIDD/YYYY) A GENERAL LIABILITY 35783325 7/2/2013 7/2/2014 EACH OCCURRENCE $1,000,000 X DAMAGE TO RENTED $1,000,000 COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) CLAIMS-MADE X OCCUR MED EXP(Any one person) $10,000 PERSONAL BADVINJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY n JFCOT- LOC $ B AUTOMOBILE LIABILITY 73522883 7/2/2013 7/2/2014 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS (Per accident) A X UMBRELLA LIAB — OCCUR 79882068 7/2/2013 7/2/2014 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$0 $ g WORKERS COMPENSATION 71713993 7/2/2013 7/2/2014 X WC STATU- OTH- A AND EMPLOYERS'LIABILITY YIN 71738566 7/2/2013 7/2/2014 TORY I IMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE n N/A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) HSI#14595 Collier County Government is include as additional insured as required by written contract as respects General Liability.30 Day Notice of Cancellation will be given on the General Liability and Auto policies. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Collier County Government Board of County ACCORDANCE WITH THE POLICY PROVISIONS. Commissioners 3299 Tamiami Trail East AUTHORIZED REPRESENTATIVE Naples FL 34112 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 16E5 16Ec_. G i EXHIBIT A A , ASSUMPTION AGREEMENT RISK lViitiiv:;.'E EP. This Assumption Agreement is made and entered into as of A- rt I Q-4 , 2013, by and between Hyland Software, Inc., an Ohio corporation ("Hylaiid") and Collier County,a political subdivision of the State of Florida("Collier County"). WHEREAS, on July 22, 2008,Collier County entered into Contract 08-5009 with SIRE Technologies, Inc., a division of AlphaCorp, a Utah corporation ("AlphaCorp") for Enterprise Content Management Software Solution, a copy of which is attached hereto, together with Change Order #1 dated October 2, 2009, Change Order #2 dated May 27, 2011, and any extensions thereto,as Exhibit A,hereinafter collectively referred to as"Agreement;"and WHEREAS, Hyland hereby represents to Collier County that by virtue of an asset purchase agreement Hyland is the successor in interest to AlphaCorp in relation to the Agreement;and WHEREAS,the parties wish to formalize Hyland's assumption of rights and obligations under the Agreement effective as of the date first above written. NOW THEREFORE,IN CONSIDERATION of the mutual promises in this Assumption Agreement,and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties,it is agreed as follows: 1. Hyland accepts and assumes all rights, duties, benefits, and obligations of the Consultant under the Agreement,including all existing and future obligations to pay and perform under the Agreement. 2. Except as expressly stated, no further supplements to, or modifications of, the Agreement are contemplated by the parties. 3. Notice required under the Agreement to be sent to Consultant shall be directed to: CONSULTANT: Hyland Software,Inc. 28500 Clemens Road Westlake,Ohio 44145 Phone:440-788-5000;Fax: Attention: 4. Collier County hereby consents to Hyland's assumption of the Agreement. No waivers of performance or extensions of time to perform are granted or authorized. Collier County will treat Hyland as the Consultant for all purposes under the Agreement. 1 16E' 5 16E7 IN WITNESS WHEREOF,the undersigned have executed and delivered this Assumption Agreement effective as of the date first above written. FOR COLLIER COUNTY: ATTES'i" .soA?3 BOARD OF CO COMMISSIONERS DW?.E;'BRDIerk COLLIER CO ,FLORIDA set s In Av ILLER,ESQ. Attest"to:CO. u °yam A OMAN signattt Y ;ti��'� FOR HYLAND SOFTWARE,INC.: G►, By:4t Lif. 1�,G 4 itness(signal r- N6 n Q. e4113.2-4 VP. e�k �� Print Name/Title (print name) HYLAND SOFTWARE Wit (signature) LEGAL. (print name) Approved : to o and legal • 'is n• : By: \1►�.' 4 Y Jeffre " . `� w ' County tto� ey 2 16E5 ; 1 6-E 7 ...5„, .. , .,,, .....„-,1 . • A D ' CERTIFICATE OF LIABILITY INSURANCE • 3/4/2013""Y" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING 1NSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(ies)must be endorsed, If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the _ certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME; Judy Milcinovic Hy/ant Group Inc.Cleveland luc. PHONE eat; 216-674-2503 1 FAAf%C,Net:216-447-4088 6000 Freedom Square Drive,#400 ADDRESS; judy.milclnovlc @hyiant.com Cleveland,OH 44131 INSURER(S)AFFORDING COVERAGE NAIL a INSURER A:Federal Insurance Company 020281 INSURED INSURER B:Great Northern Insurance Co. 020303 Hyland Software Inc. INSURER C: 28500 Clemens Road INSURER D:Vigilant Insurance Company 20397 Westlake,OH 44145 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: • ' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE IUSR SW1in POLICY NUMBER (MMIDD/ YYYY) (MM(OOJYYYY) LIMITS �GEENERAL LIABILITY EACH OCCURRENCE $ 1,000,000',000,000^G A COMMERCIAL GENERAL LIABILITY X 35783325 07/02/12 07/02/13 PREMISES(Ea occarErsnce) $ 1,000,000 CLAIMS-MADE OCCUR MED EXP(Any one parson) $ 10,000 PERSONAL S ADV INJURY $ 1,000,000 GENERAL AGGREGATE .f 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS•COMP/OP AGG $ 2,000,000 7 POLICY n IFCT r LOC 8 AUTOMOBILE LIABILITY CEs ac I EOISINGLE LIMIT s 1,000,000, B X ANY AUTO 73522883 07/02/12 07/02/13 (BODILY INJURY(Per peraon) $ ALL OWNED SCHEDULED BODILY INJURY(Per addend S AUTOS AUTOS 'pROPERTV DAMAGE HIRED AUTOS ,AUTTOSWNED (Per accidenll $ , $ I D X UMBRELLA LIAB X occuR 79882068 07/02/12 07/02/13 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000, DEO IX RETENTIONS - $ WORKERS COMPENSATION X ' WC STATU- I IOTH= AND EMPLOYERS'LIABILITY TORY LIMITS ER A ANY PROPRIETOR/PARTNER/EXECUTIVE(� NIA 71713993 07/02/12 07/02/13 E.L.EACH ACCIDENT s 1,000,000 OFFICERIMEMBER H)EXCLUDED? I I 71738566 07/02/12 07/02/13 E.L.DISEASE-EA EMPLOYEES 1,000,000 S O.rStf scr)a NH) E.L.DISEASE-POLICY LIMIT $ 1,000,000, D yes, escdhe under - DESCRIPTION OF OPERATIONS hnlow DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Add7Uone1 Remarks Schedule,II more specs Is required) . HSI#14595 Collier County Government Center is include as additional Insured as required by written contract as respects General Liability. 30 Day Notice of Cancellation will be given on the General Liability and Auto policies. • CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. • Collier County Government Center AUTHORIZED REPRESENTATIVE 3301 Tammiaml Trail, East d ! 4, O/!t(dn(X, Naples Fit_ 01988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD 16E5 16E 7 EXHIBIT A AGREEMENT08-5009 for Enterprise Content Management Software Solution THIS AGREEMENT,made and entered into on this_22nd_day of_July ,2008, by and between SIRE Technologies, Inc, authorized to do business in the State of Florida, whose business address is 3676 W.California Avenue,Unit 13100,Salt Lake City,Utah 84104, hereinafter called the"Consultant" and Collier County,a political subdivision of the State of Florida,Collier County,Naples,hereinafter called the"County": WITNESSETH: 1. COMMENCEMENT. This Agreement shall commence after receipt of the Notice to Proceed,in the form of a letter from the Project Manager. This Agreement shall be for a one(1)year period from the Notice to Proceed date. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for four (4)additional one(1)year periods.The County shall give the Consultant written notice of the County's intention to extend the Agreement term not less than ten(10)days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Consultant shall provide Enterprise Content Management Software and implementation services in accordance with the terms and conditions of RFP #08-5009 and the Consultant's proposal, as negotiated, referred to herein and made an integral part of this agreement.This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Consultant and the County Project Manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Consultant for the performance of this Agreement an estimated maximum amount of two hundred thirty-two thousand seven hundred twenty-seven dollars ($232,727.00), based on the prices set forth in Exhibit A, pursuant to the Payment Schedule attached as Exhibit 13, subject to Change Orders as approved in advance by the County in writing.Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or his designee, and in compliance with Chapter 218, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act". Consultant shall not invoice more often than every thirty(30)days. The contract sum is broken down as follows: Page lof10 CP 1 6 E 16E7 1 Initial Software Cost: $159,635.00 Initial Maintenance Cost: $31,828.00 Consulting Services Cost: $24,480.00 Training $12,384.00 Travel Reimbursement Estimate: $ 4,400.00 4. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: SIRE Technologies,Inc. 3676 W.California Avenue,Unit B100 Salt Lake City,Utah 84104 Attention: Jim Painter Telephone:801-997-8608 Facsimile: 801-977-875 All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department-Purchasing Building 3301 Tamiami Trail,East Naples,Florida 34112 Attention:Steve Carvell,Purchasing/GS Director Telephone: 239-252-8371 Facsimile: 239-252-6584 The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 5. NO PARTNERSHIP.Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 6. PERMITS: LICENSES; TAXES. In compliance with Section 218.80, P.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. Payment for all such permits issued,by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured • Page 2 of 10 6E . 16E 7 and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition,the Consultant shall comply with all rules,regulations and laws of Collier County,the State of Florida,or the U.S.Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. • 7. NO IMPROPER USE. The Consultant will not use,nor suffer or permit any person to use in any.manner whatsoever,County facilities for any improper,immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the contract of the Consultant. Should the Consultant fail to correct any such violation,conduct, or practice to the satisfaction of the County within twenty-four(24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. TERMINATION. Should the Consultant be found to have failed to perform his services in accordance with the Consultant's submission to the County as per this Agreement, the County may terminate immediately for cause, further the county may terminate for convenience with thirty(30)days written notice. 9. NO DISCRIMINATION.The Consultant agrees that there shall be no discrimination as to race,sex,color;creed or national origin. 10. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability:Coverage shall have minimum limits of$1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury.Liability and Property Damage Liability. This shall include Premises and Operations; Independent. Consultants;Products and Completed Operations and Contractual Liability. B. Business Auto Liability; Coverage shall have minimum limits of $300,000 Per Occurrence, Combined Single.Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers'Liability with a minimum limit of$500,000 for each accident. • Page 3of10 GP 16E5 16E71 Special Requirements: Collier County shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. Renewal certificates shall be sent to the County thirty(30)days prior to any expiration date. There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Consultant shall insure that all subConsultants comply with the same insurance requirements that he is required to meet. The same Consultant shall provide County with certificates of insurance meeting the required insurance provisions. 11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including,-but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 12. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Administrative Services Division. 13. CONFLICT OF INTEREST,Consultant represents that it presently.has no interest and shall acquire no interest, either direct or indirect,which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 14. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: Consultant's Proposal, Insurance Certificate, and RFP #08-5009'Specifi- cations/Scope of Services,and Exhibits A through F,attached hereto and incorporated herein by reference. 15. SUBTECT TO APPROPRIATION,It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. Page 4 of 10 CA• . 16E5 __ 16E 7 11 16. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give,either directly or indirectly,any favor, gift,loan,fee,service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm,and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 17. IMMIGRATION LAW COMPLIANCE.By executing and entering into this agreement, the Consultant is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324,et seq.and regulations relating thereto, as either may be amended. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 18. VENUE,Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County,Florida,which courts have sole and exclusive jurisdiction on all such matters. 19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 20. AGREEMENT TERMS. If any portion of this Agreement is held to be void,invalid,or otherwise unenforceable, in whole or in part,the remaining portion of this Agreement shall remain in effect. 21. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract upon satisfactory negotiation of price by the Contract Manager and Consultant. 22. TRAVEL EXPENSES. Travel expenses shall be reimbursed as per Section 112.061 Florida Statutes. • Reimbursements shall be at the following rates: Mileage: $ .445 per mile Breakfast: $6.00 . Lunch: $11.00 Dinner: $19.00 Pogo 5of10 0 1 E 7 • Airfare: Actual ticket cost Rental car: Actual rental cost of midsize or smaller car Lodging: Actual cost of reasonable lodging at single occupancy rate Parking: Actual cost of parking 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties,the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by Owner's staff person who would make the presentation of any settlement reached during negotiations to Owner for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement,the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by Owner's staff person who would make the presentation of any settlement reached at mediation to Owner's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102,Florida Statutes. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County,Florida,which courts have sole and exclusive jurisdiction on all such matters. 24.SOFTWARE LICENSE. The Software License Agreement is attached hereto as Exhibit C, and is incorporated herein by reference. 25. SOFTWARE MAINTENANCE Software maintenance shall be performed pursuant to the Software Maintenance Agreement,attached hereto as Exhibit D,and is incorporated herein by reference. Payment for maintenance shall be made in accordance with Chapter 218,.Florida Statutes, also known as the Local Government Prompt Payment Act, and upon receipt of a proper invoice,after Final Acceptance,plus ninety(90)days. The first year's maintenance payment shall be prorated to October 31, 2009 so that future year's maintenance payments shall become due on November 1. 26. PROTECT SCHEDULE. The Project Schedule is attached hereto as Exhibit E, and is incorporated herein by reference. If the Project Schedule is not adhered to, such action shall be considered a breach of this Agreement,and if such breach is not cured within ten (10) business days of written notice from the County to the Consultant, this Agreement may be terminated. 27. FUTURE MODULES. The Consultant agrees to sell to County future software modules, if requested by the County, and additional user licenses at a discount of twenty-five percent (25%) off list for a period of two (2) years after Notice to Proceed. Increases on Page 6 of 10 16E5 �. _ 16E • software modules and additional user licenses shall be capped at four percent (4%) per year for the remaining three(3)years of this.Agreement. 28. EVENTS OF DEFAULT. Each of the following events shall constitute an "Event of Default",for which this Agreement may be terminated: a. The Vendor shall fail to observe, perform or comply with any material term, covenant, agreement or condition of this Agreement which is to be observed, performed or complied with by the Vendor, if such failure continues uncured for thirty(30)calendar days after the County gives the Vendor written notice of the failure and the specific nature of such failure. b. The Vendor shall commit any fraud, misrepresentation, breach of fiduciary duty, willful misconduct, or intentional breach of any provision of this Agreement. 29.CONSISTENCY WITH CQUNTY POLICIES. Consultant shall discuss and review with the County Project Manager in advance of all critical decision points all matters relating to the work being provided in order to ensure that the work proceeds in a manner consistent with the goals and policies of the County. 30. PROHIBITION AGAINST TRANSFhL(S. Consultant shall not assign, sublease, hypothecate,or transfer this Agreement,or any interest therein,directly or indirectly,by operation of law without the prior written consent of the County. Any attempt to do so without the prior written consent of the County shall be null and void,and any'assignee, sub-lessee,hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment,hypothecation,or transfer. 31. ACCOUNTING RECORDS. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of County during normal business hours to examine,audit,and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work,data,documents,proceeds and activities related to the Agreement for a period of three(3)years from the date of final payment under this Agreement. 32. SAFETY. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its work,the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations,and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 33. FORCE MAJEURE. If the performance of any obligation (other than confidentiality obligations)under the Agreement is prevented,restricted or interfered with by reason of . war, revolution,.civil commotion, acts of public enemies, blockade, embargo, strikes, Page 7 of 10 Ai 16E5 1 6 E 7 $ outage of the Internet, law, order, proclamation, regulation, ordinance, demand, or requirement having a legal effect of any government or any judicial authority or representative of any such government,or any other act whatsoever,whether similar or dissimilar to those referred to in this Section 33.0,which is beyond the reasonable control of the party affected,then the party so affected shall,upon giving prior written notice to the other party, be excused from such performance to the extent of such prevention, restriction, or interference, provided that the party so affected shall use reasonable commercial efforts to avoid or remove such causes of nonperformance, and shall continue performance hereunder with reasonable dispatch whenever such causes are removed. 34. APPLICATION.SOFTWARE ACCEPTANCE TESTING. The testing criteria is attached as Exhibit F hereto,and is incorporated herein by reference. a. Review and Correction. Collier County will either(i)notify Vendor in writing that the Application Software meets the Acceptance Tests and is accepted by Collier County, or (ii) notify Vendor in writing that the Application Software fails to meet the Acceptance Tests. Collier County shall be deemed to have accepted the phase of.the Application Software in the event no written notice of acceptance or deficiencies is provided to Vendor on or before expiration of the aforesaid acceptance test period. b. Time period for correction. If Collier County notifies Vendor that the Application Software does not satisfy any or all of the Acceptance Tests,Collier County will set forth a list of the errors or omissions which have caused the Application Software not to meet the Acceptance Tests to the extent known by the Collier County. After notification of a failure of the Application Software to meet the Acceptance Tests, Vendor shall have twenty (20) business days from the date that Vendor receives the list of errors and omissions to modify or improve the Application Software to meet the Acceptance Tests. The Application Software will then be retested in the same manner. Collier County shall not be required to allow the acceptance testing to proceed for more than two (2) twenty (20) day periods. If acceptance testing is not accepted after the second twenty (20) day period,. this Agreement may be terminated by the County. The parties shall negotiate settlement of the final payment for services rendered by the Consultant. I 35. FINAL ACCEPTANCE. Final acceptance shall be evidenced in writing from the County to the Consultant. 36. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms.of any of the Agreement and Exhibits, the terms of the Agreement shall take precedence over the terms of all other Exhibits, To the extent any conflict in the terms of the Agreement and Exhibits cannot be resolved, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at Owner's discretion. Page 8 of 10 keA 16E5 1 E 7 37. KEY PERSONNEL/PROTECT STAFFING: The proposers personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract. Selected firm shall assign as many people as necessary to complete the project on a timely basis,and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel unless the following conditions are met (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible.Firm shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. IN WITNESS WHEREOF, the Consultant and the County, have each, respectively, by an authorized person or agent,hereunder set their hands and seals on the date and year first above written;• • " BOARD OF COUNTY COMMISSIONERS ... . . COLLIER COUNTY,FLORIDA pci , _, k of Courts . B .� By: a 77: ' � O1y • Tom Henning, airman SIRE Technologies,Inc. {ain�urt"0ai�:. y-�C.v�— By: VW .t C1�- First Witness Si ture • k S ?6t.1IIVVR.Ar • TType/print witness nameT WA/7,4 KtVt. P«; V.iir j CF() Second Witness Typed signature and title 7 00KkeA le, W 11(30)(4 TType/print witness namet Approv-i as t. •rm and legal suf��is • 110011M■ni I!rAttorneY Pr . ame Page 9 of 9 • Cq I 1 ,„ 5 116 16E 7 il . • . . . , , Aug 13 2008 11:54RM 8019778775 p.2 From:Carla 8*Ikr At American Y,aM*naa I Inva.trnenb Find IX To;Daniell* Cato:W122000 06:42 PAM Pees 2 o1$ ,4CORD CERTIFICATE OF LIABILITY INSURANCE JCL, s 1 `�'oa/1s/oAll i • rAOOM>ceT THIS T 7 u MITTS u sTN ceRTrICAYs� American I a 6, investment Corp HoLDlR MIS CEETWCATE DOES NOT AMMO,EXTEND OR 448 south 00 fast • ALTER THS coNERAOt AROROL'D tee T'N!POUCi S IILOW. 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CLAW 14.13e ©QCQJR 160eWMAyan,Pr...1 1 J 000 P MOW(4 rOV HUM {1,000,000 eeen•AMMAR 52,000,000 • QOM PITT 'Mt PRDOUCro•o01rCPMO 12 000 000 • n.RCT fLOC 0 . • •AUTON LM8VIY L 142,000,000 . , g s Arlo TT09400962 06/01/08 06/01/09 a,,,,T, ~CD PrW • 1 a 13 ,•-•wNS '2T09400992 06/01/08 09/01./09 amaT NOW 5 9 © • • -••.YO$ TT09400962 os/ol/oe 06/01/09 Mw.a.11*C • ar Yscuu�grAm L' . • - LW1UIY NIIQOOLY•QA.warg 11 i • 1111 MAO oprT.M�M7w.N - e4ACC r exc: wlTaulvalrtY • 00,04 0001iMEM *2,000,000 A all•...• . El YAAosswoe 'VT09401019 06/01/08 06/01/09 meows s 2-DOG 000 ,etc • - • 810,00O - . :.1 WORaca*4 SATIOHNO X ". ■,' .. 0 F"a•° - 34t15RE7797 - 09/01/0a • 09/01/00' eL!.0I Ccm+Y . 81 000 000 a «_. .-1:; 1 . ILL 8I*I4111•IA*1•ICYeII *1.000 000 p EA.a4eA*e-POLICYt1MNr .1,000,000 • OT}MQI 0 riots tonal • VH40913824 03/01/06 03/01/09 Liability 42;000,000 claims Made Akio DATE 3 1/06 Ded 810,000 • O. -mac r:a • -rat --:,, . r- _•it T.='":-- __.-.;n ,r.:;.. rax 9 2-39 *52-6593. Cirtitiaat. Hol4sr Colii•r County 00 erneisat in Additions Insured with compacts'to General Liability, p- Mi. policy Toss 47151 1/4 . •axoept 10 days notion for non-pay.•Contract 1 08-5009 . $aterpCis- Content.management Software Solution. • CERTIMCATE OLDER CANCStL ATMO • COLLifi 617.{0 N4YDr' MOMSMNHGIMFO PWCYS K OA1cal*D 11roMTIU 671RAj10N • WTI now" NIw14a*UneT WY.LRIOUVC*T'O RAa •30. OAwWRnTIN y07106TOT1411- •.krill HOLM$40/1110 TOTNSMiri.WI I*AA6 TO von(MULL • , c•llier County OoverTDaent • ilr0*NNO• TAYNCIMWeaJIYorAm aaro Min IK aMNIaR m NNW,0(M 8 Chasing fuildinq ndRra�Ir 3 01 E. Tarsiaml Trail , •r--,._: ��r . plea TI 34112 ET .A,, l.>��� / •AC0R0CDRPORA •T ''3 • ACOR02 (. AEI A[ IE! E ..: 16E 71 . • Rus 13 2008 11:54RM 8019778775 p.3 • . Front Carle Owner At Amerlwn Insurance a I n eeknanq IVOR To:Danielle . Date:a12ROOe ef£42 PM P.93 of 5 • IMPORTANT If the oettltcete holder Is an ADDITIONAL INSURED.the po oyQe3)min be•endorasd:A statement , on this certi loate does not confer fights to the certificate holder In pau of such endawement(e}: . If SUBROGATION IS WAIVED,subjeot to the terms.and conditions of the policy,certain policies may . require an endorsement A statement on this oertlficate does;not confer rights to the oenlfioate holder In lieu of with endorsement(s). • 01$CLAIMBR • The Certticete of Insurance on the reverse side at this form doer not constitute a oontrad between , . the Issuing Insurer(e),authorized representatives(produoer,an¢the certificate folder,nor does it ' affirmatively.of negatively amend,extend or alter the*average afforded by the policies Holed thereon. • •. I • • • . I • I • ACOR• ( i' 1 .. • I • CAr I • 165 1 6 E 74 $ 888 8 8 a a 8 8 g IIIIi ., ;... 1 - . 4 -. ... 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' i-.!N..- =.. .s : • . a 1 • . ••,'' • .E-s § 13.. -' af •X'-g -':'•' 'U 1:- • •• ..• i: I ' 1 I I . 1. 1.••:•'.' . ' . f•E ci'...' .F.:b 1, i„ . ■ g l';''' E 43 U lg 'S 't / I 8 . .0 .§ 2 2 . IL . ,.; .• • -, ,--5. • b-cb. t"' 1 g g i: g !.: v 1 -s . .„ • ,, . . • . i J.: 0 C . 2 1 -1/ . . :- 44. . 5 . 11111 re..„,cregt.get Eli 4O ro"..c E u cL .;.; . • 0 0 ':" : i— ...,,,,,•'• • t— 1--, I— I— ,-- I. 1 ' • . I': ,',.',6 • ;''i .'. I ; • 0 0 0 0 „1:t • 1,;: 1r, 1 '''' ;:tf ' :., ' . 40 ' ' 4.6 • • • ,'i ,,‘. • . • . . . . .. . . . . • • . • . • • • . ., , •. . • ■ ?CI?) . ..........m..........r.... 16E 16E74 4 • • • • EXHIBIT B. • Payment Schedule HARDWARE SET-UP 1) Hardware Is configured to support SIRE . CC • (based on SIRE'requirements) • • 2) Provide VPN access to SIRE CC DESIGN • 3) Provide AppXtendeder apps to be migrated CC to SIRE Sludge Files Risk Flies(Note: these will have security requirements) . 4) Provide shared network file to be migrated • •CC to_SIRE. • 5) Provide high level proposed taxonomy CC to SIRE • 6) Provide proposed workflow design(vislo) • CC to SIRE • •7) Provide E-Form design to launch workflow above CC to SIRE 8) Provide cabinet design and Index fields to support. Storage of forms and workflow CC to SIRE. • 9) Provide Records Management design requirements CC to SIRE • To support#11 and#12 above and GS-1 • DEVELOPMENT • 10) SIRE Installs software on Servers and local PC's •• SIRE(knowledge • • • transfer to CC) • 11) PAYMENT MILESTONE ff1 . .$100,449.50 12) Build cabinets to support#7 above • SIRE(knowledge transfer to CC) 13) Migrate files outlined In#7'•above • • SIRE(knowledge transfer to CC) • 14) Scan new files(#7 above)and save in SIRE SIRE(knowledge (includes batch and local scans) transfer to CC) • • 6E 5 1 E 7 4 15) Build cabinets to support#8 above SIRE(knowledge transfer to CC), 16) Migrate files outlined in#8 above SIRE(knowledge transfer to CC) 17) Add new files(#8 above)and save In SIRE SIRE(knowledge transfer to CC and User) 18) Build cabinets to support#10 and#11 SIRE(knowledge transfer to CC) 19) Build E-Form and workflow In#10 and#11 SIRE•(knowledge transfer to CC) 20) Build retention schedule for#10 and#11 SIRE(knowledge transfer to CC) 21) Provide public access to sludge files(#7) SIRE(knowledge transfer to CC) • 22) Set up Agenda Management SIRE(knowledge transfer to CC) YS M I INt ; . • •I► N. _• ; c• i =nd ov if • tr.• . . 4 23) Perform System Admin training SIRE(knowledge transfer to CC) 24) Perform Workflow Admin training SIRE(knowledge transfer to CC) 25) Perform Forms Admin training • SIRE(knowledge transfer to co 26) Perform Scanner training SIRE(knowledge • transfer to CC) • TESTING • 27) Perform complete UAT based on . CC with oversight functionality outline In proposal for and corrections from items#14-#24 above ' SIRE • 16 E 16 E 7 28) Software Software Installed and tested on local PC's CC/SIRE • • 29) Perform complete System Testing CC/SIRE 30) Perform Load testing for 55 concurrent users CC/SIRE • 31) PAYMENT MILESTONE#2 $40,179.80 GO LIVE FINAL ACCEPTANCE PAYMENT MILESTONE#3 $10,044.95 • • • • • . . . . • • • • . . • • - • • • • • • • • . . • • I 16E5 -._.--r 16E 7 • . . EXHIBIT C • • SIRE TECHNOLOGIES • SOFTWARE LICENSE AGREEMENT . This Agreement,effective as of thl 22nd day of July ,2008,between SIRE Technologies.(hereinafter referred to as'1.icensor)and Collier County Board yf County Coromissionoa. (hereinafter referred to as"Licensee"). . • RECITALS . WHEREAS,Licensor has prepared and will prepare certain computer software programs;and holds proprietary nitro in certain computer software programs;and WHEREAS,Licensee Is desirous of using said oomputet software programs,'Alta to the restrictions and Imitations set torch herein, • NOW,THEREFORE,in consideration of the covenants snd conditions set Rath below,the parties hereto agree as follows: I) GRANT OF LICENSE a) Licensor,and/or third party supplier,owns the copyright aml/or certain proprietary information proteotable by law in the Software Product. • b) Licensor grand to Licensee a non-occlusive,noo-aansfxable license to use each Software Product(s),or portions thereof,In Object Coda foam only,on the Designated Server.Nothing in this Agreement is intended to transfer to Licensee any rights In said Software Product,except for the right to use es set forth herein. 2) CONSIDERATION-As consideration for the license of the Software Product,Licensee shall pay Licensor a stated License Fee. 3) . TERM OF AGREEMENT-Thu tern of this Agreement shall commence upon the execution of this Agreement and shall tenninate upon Lilco shill Licensee's prior written notice,or default by Licensor.ot(Jeering)as may be set forth In other provisions of this Agro Upon Immediately ratan the Software Product and all copies thereof to Licensor,and within In(5)days of termination,Licensee shell deliver a written cetiifcation to Licensor certifying that it no longer has custody of any copies of the Software Product. In no event shall any action or inaction by Licensor or Lieenaee constitute a • waiver of any rights or remedies provided by law. • 4) TITLE-The original and any copies of the Software Product,in whole or part,including Licensor-supplies translations,compilations,partial codes,modifications and updates,are the property of Licensor(or with regard to third party software,the property of the third party). 5) DEFAULT-In the event diet Licensee or Licensor fails to observe or perform any provisions of this Agreement,and if such defeult is not cured within thirty(30) • days slier Licensee or Licensor gives the other party written notice thereof,the party not In default may terminate this Agreement upon written notification to the defaulting party.In no event shall any action or inaction by Limier or Licensee constitute a waiver of any rights or remedlea'provided by law: 6) COPYING THE SOFTWARE-Licensee may make copies of the Software Product In Object Code form only solely for use by Licensee for backup or•archtval purposes or for placing the Software Product In a font for execution on the Designated Server.Licensee agrees to maintain records of each copy of the Software Product,and upon request,such record will be provided to Licensor.All copies,or portions thereof,must bear any proprietary notice which may appear on the Software Product copy thrnished by Licensor under this Agreement. 7) COPYRIGHT/TRADE SECRET PROTECTION-Licensee agrees to place a copyright/trade secret notice in a fonn specified by Licensor on all copies of the . . Software Product which have been reproduced by Licensee. 8) SECURITY-Except as may be provided otherwise to this Agreement,Licensee shall not,without the express written consent of Licensor,provide,disclose,or . otherwise make available the Software Product,oc copies thereof,to my third party.Licensee shall take appropriate action by instruction,agreement,or otherwise . with those of Its employees and third patty agents having access In the Software Product to main wind control the use,copying,modification,disclosure,transfer; protection,and security of such Software Product in accordance with the provisions of this Agreement.Subject to Chapter 119,Florida Statutes,also known as the Public Records Law. . 9) CONFIDENTIALITY-Licensee shall keep the Software Product confidential within its owe organization.The confidentiality provisions of this Agreement shall continuo in effect between the parties regardless of whether or cot licensee has returned the Software Product to Licensor.Provided,however,that Licensee's obligations hereunder shall not apply to any Software Product if:. . a) Such Software Product is already in or fails into the public domain through no act or omission on the part of the Licensee,its Directors,Officers,Employees, • or Agents;or _shall have been published or c) h) Such Software Licensee obtains rsuch Software Product Bout third party In a panned witch doe not violate flydoblig obligation*to by nor.or • This section subject to Chapter 119,Florida Statutes,also known as the Public Records law. 10) PATENT,COPYRIGHT AND TRADE SECRET INFRINGEMENT-Licensor shall defend,at its expense,any claim or wit brought against Licensee alleging that the Software Product furnished hereunder infringes a United States Patent;Copyright or Trade Secret,and shall pay all damages and attorney fees finally awarded,provided that Licensor is given prompt written notice Of such claim,sole authority to defend or settle the claim,and MI poopentton by Ltccasa.In the . defuse or:uneaten(of to claim,Licensor may obtain for Licensee,at Licenser's expose,the right to continue using the Software,Product,replace or modify the' Software Product so that it becomes non-infringing,or if such remedies are not reasonably ivailable,accept return:of the Software Product for a refund on a three- year amortized schedule,providing return of two thirds(2/3)of the Llicense Fee during the first yea,and one third(1/3)of eLicensePePee flwtoa the the emend twa year: with no monies being returned during the third yea r.Lice spr shall not hays any liability If the alleged infringement Is based Product or the use or sale of the Software Product in combination with other wftwaie or devices where infringement would on have occurred.from the nornisl use of Software Product. . 11) WARRANTY-Llcensot warrants that the Software Product delivered pursuant to this Agreement shall conform to Licensor's written speciflcuions.Licen or's • obligations under ids warranty are limited to making the revisions of replacements Ins rsmonabk period of time to correct deficiencies Identified In writing by Licensee within ninety(90)days Boni the effective dale of this Agreement . • • . Pagc 1 of 2 . • • • .. • . . • 0 F � 16E7 $ • . . EXCEPT FOR THE EXPRESS WARRANTY STATED ABOVE,.LICENSOR GRANTS NO WARRANTIES,EITHER EXPRESS.OR IMPLIED;WITH RESPECT TO THE SOFTWARE PRODUCT,INCLUDING ALL IMPLIED WARRANTIES OP MERCHANTABILITY AND FITNESS POR A PARTICULAR PURPOSE. NO LIABtL Y FOR CONSEt1r1FNTIAI art MAGI. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,INNO EVENT SHALL SIRE TECHNOLOGIES OR It'S SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER(INCLUDING,WI'T'HOUT LIMITATION,DAMAGES FOR LOSS OF BUSINESS PROFITS,BUSINESS INTERRUPTION,LOSS OF BUSINESS INFORMATION,OR OTHER PECUNIARY LOSS)ARISING OUT OF THE USE OR INABILITY TO USE THIS SIRE TECHNOLOGIES PRODUCT,EVEN IF SIRE TECHNOLOGIES HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,THE ABOVE LIMITATION MAY NOT APPLY TO YOU. 12) RESTRICTIONS ON USE-licensee may utilize the Software Product to perfam its own work end work of Is customers.However,Licensee is not granted the right to utilize the Software Product in the capacity of a service bureau-Licensee agrees not to reverse engineer,decaapile or otherwise attempt to daivo source • code from the Software Product. • 13) MODIFICATIONS-Licensee shall have the right to modify the Software Product,Ownership of such modifications shall vest to Licensee,provided nothing In such modifications ineorponla the Licen'sor's Software Product which shall be subject to all other terms of this Agreement,Licensee will not claim as its property a re-implementation of Ucensa's Software Product, 14) SEVERABILITY-In the event any lean,condition or provision of this Agreement Is ddumtncd to be void,Invalid,illegal or unenforceable,it shall,only to that • extent,be deemed stricken,However,all other provisions shall remain and constitute the Agreement between the parties. IS) ASSIGNMENT-Except as set forth hereinafter,this Agreement may not be assigned,sublicensed,or otherwise transferred without the prior written consent of Licensor,which consent shall not be unreasonably withheld.This Agreement shall be binding upon any assignee of Licensee.• 16) LIMITATION OF REMEDY-Licensee agrees that the Llcensot's solo liability in contract,tort or otherwise arising out of or in anyway connected with each software Product hereunder for damages shall not exceed the License Fee paid by Licensee for the particular software Product.In no event shall'eldxr party be liable to the other for any indirect or consequential damages. • • • 17) CHOICE OF LAW/CHOICE OF FORUM-Both parties hereby agree that,Irrespective of the place of making or place of performance of this Agreement,tins Agreement shalt be exclusively governed and interpreted according to Utah Law,both Statutory and Decisional,and further,no action,suit,or proceeding shall be . • commenced,maintained,or prosecuted other than In Utah in a court of competent jurisdiction. • 18) EXPORT RESTRICTIONS-Licensee agrees not to transmit the Software Product outride the country of purchase without the prior written approval of Licensor. This Agreement is subject to any laws,regulations,and orders.Or other restrictions on the export of the Software from the United States or agencies thereof • (including the United States Deportment of Commerce). 19) NOTICES All written notices to be given hereunder whether pursuant to this Agreement or a provision of law,shall be either delivered hi person,by prepaid telegraphic mums,or by the United States mall,postage prepaid,Notices shall be addressed as follows: TO LICENSOR: SIRE Technologies 3676 West California Ave. Unit 5100 Salt Lake City,Utah 84104 • ATTENTION: Jim Painter • TO LICENSEE: Collier County Board of County Commissioners • • 3301 Tamiemi Trail East • Naples,Florida 34112 • • • • ATTENTION: Michael Cox • or,at such other place as may be designated from time to thin In writing. • 20) GENERAL a) Licensee and Licensor agree to take reasonable steps to comply with all applicable Local,State and Federal laws and Executive Orders and regulations issued pursuant to thereto. . b) This agreement must not be deemed or construed to be modified,amended,rescinded,cancelled or warred in whole or in pro except by writted Amendment signed by the parties hereto. c) Licensor shall not be liable for delays In any of its performance hereunder due to Muses beyond its reasonable control,including,but not limited to acts of Nature or strikes. • d) No waiver of any rights caused by breach of any provision of this Agreement shall constitute a waiver of any prior,concurrent or subsequent breach of the• . sane or any other provisions hereof and no waiver shall be effective unless made in writing. . . • • Licensee and Licensor acknowledge that they have read the terms and conditions of this Agreement they understand eft such terms and conditions and that they agree to be bound thereby. • • • • Page 2 of 2 • • • • 6E5 ,........_ 16E . 7 ••EXHIBIT D . SIRE TECHNOLOGIES SOFTWARE MAINTENANCE AGREEMENT 3676 West California Avenue Unit B100 Salt Lake City,UT 84104 This Maintenance Agreement is made by and between SIRE Technologies,and • "Customer" . mss OF LO8&This Agreement dais not rover service,malmaunce or repair CUSTOMER NAME AND ADDRESS necessitated by loss or damage resulting fiont any Done beyond the control of I . SIRE TECHNOLOGIES:Iocludlog,but not limited to lost or damage doe to Collier County fire,water,lightning,earthquake,riot,unauthorized unto or modifications, Attention:Michael Cost,Records Manager theft,or any other was ori1lnring outside the Product With respect to arty loo . 3301 Tandem!Trail East • or denier.SIRE TECHNOLOGIES shall submit to the Customer a description Naples,FL 34112 • of the work to be done and request the Contents?'consent to testae;the Product i I to mama]operating condidoo at SERE TECHNOLOGIES'rams.If the Customer. does not agree to restore Product to normal operating condition, SIRE . . ANNUAL MAWI ENANCE CHARGES TECHNOLOGIES shall have the'right to terminate its obligations under this 1 t Agreement. 'S31,528.00 PERFORMANCE.SIRE TECHNOLOGIES shell exercise Its best efforts to pctfaming swims covered under this Agreeaurtt,but than not be liable for I i _ damages,direct or otherwise,for failure to perform services at a location deemed bawdau to health or safety or arising out of delays or failure In Ihmisoing parts on services caused by Acts of God,Acts of Government,labor disputes or• TERMS AND CONDITIONS difficulties,failure of transposlatlon,or other causes beyond its coatrol,or for • any conscqucntiaf damage whatsoever. TERM.The initial term of this Agreement is for a period of ono(1)year and one hundred twenty(120)days front the effective date of ninety(90)days after Final LIABILITY. SIRE TECHNOLOGIES shell not be responsible, nor incur Acceptance of the system by Customer. Upon expiration of the Initial term of • liability of any kind.nature or description to the Customer, its agents or the Agreement,it shall be deemed renewed with the sane terms and conditions • employes or any ether firm or corporation,whether direct or consequential,in- for Porther successive periods of one(I)year unless elute party has given the event of Odium or fault in condition or operation of the Product or fa errors of • other patty written notice of termination not less than thirty(30)days prior to Use omission in the transmission or display of information arising from the actual or expiration of the initial tens oe subsequent renewal tam(s). alleged use of operation dam Product. • CHARGES.The charges for the maintenance described hereunder,are the total SIRE TECHNOLOGIES'S LIABILITY. SIRE TECHNOLOGIES shall of the charges listed above.SIRE TECHNOLOGIES shall invoice rho Customer procure and maintain in tWI face and effect at all lima during the performmcv sixty(60) days prior to anniversary due, and the Customer shall pay the of out-site meintene ce under this,Agreement, Workmen's Compensation aggregate to SIRE TECHNOLOGIES in sccorda ce with Chdpter 215,Florida Insurance.SIRE TECHNOLOGIES personnel shall comply with,all reasonable Statutes,also Amount as the Local Government Prompt Payment Act.SIRE rules and regulations In effect at the Customer site. TECHNOLOGIES has the right to increase maintenance charges at each DEFAULT. In the event.of payment default by the Customer, SIRE anniversary or the effective tot date,by n amount not Wrt exceeding two and ono half TECHNOLOGIES shall he entitled to collect Interest pursuant to Chapter 218, increase(ha l of the total maintenance tQs agreement e s han Written(30 rays foe the increase shall be given to the customer not less than thirty(30)days before the Florida Statutes,also brown as the Lacs Government Prompt Payment Act.end anniversary of the efltcctive date.In addition,the Cuntomor shall pay all federal, collection costs,including court amts and reasonable attorney's fees.In Use event state,or local taxes on the services rendered or parts supplied.Customs is sales of delimit by the Customer In any tents or condition herein. SIRE tax exempt pursuant to Chapter 212,Florida Stems". TECHNOLOGIES may,at Ile option,refits advice or terrine Ill obtlgattan under this Agreement if Customer does hot are the default within thirty(30) SERVICE HOURS.This Maintenance Agreement provides for unlimited days after notice by SIRE TECHNOLOGIEq.. .• telephone software support If the customer requests on site support, fha NOTIFICATION.Any notice required herein shall be In writing and shall be expenses will be billed at SIRE TECHNOLOGIES all provide aublslked service i rates plus d&Nned g�If mailed or delivered to the other party at is rim blown mailing . expenses. SIRS TECHNOL+f.1GiES shoat provide mabterwxe arvlw as address.expulitiuusly ma powxible unner notice Loan the Cahn"that the Product Is inoperable.Service may be obtained during maintenance canter office hours WAIVER This Iramtrmemt.cattalos the enure Agreement of the patties k which are 6:00 AM to 6:00 PM daily(Mountain Standard Time),Monday through Friday,excluding public holidays.Service at times other than during cannot be changed,altered or modified orally All changes or modifications must maintenance center hours,shall be!Welshed upon the Customers request and at be in writing by the parties hereto. . SIRE TECHNOLOGIES'aUblUbed charges for labor in effect at the time such • TAX. The customer is resptmsible fix any and all tax. Customer Is sale tax service is niamed. Travel expenses shall be paid In accordance with Section exempt pursuant to Chapter 212,Plarida Statutes. • 1 12.061,Florida l Statutes. TYPES OF SUPPORT. Teclu ial support Includes telephone and entail when SERVICE NOTIFICATION. The Customer shall notify SIRE the eusnxner hat problems or questions. TECHNOLOGIES of suspected Product nulihnction, by calling SIRE SOFTWARE SUPPORT. ma wstomer will supply the conditions and data Notification wade to and EECHNOg the vie tee and symptoms. which mused Use malfhnctlm and help reproduce the Whet. Naificatlon nuy be made to SIRE TECHNOLOGIES vie telephone,or email. �a . 0 I 16 E 5 16E 7 EXHIBIT E „., i /,. • . • SIRE. • TEONNOL00111 $ • . R V A t. •P H A 0 0 R Po . ' . , . • • Project Plan, • • . 1 • . . Prepared April 24, 2008 .. • •. . For: . • . • EDMS Implementation • • . • • • Collier County, Florida . . • . . . . . • . . . • • . - 1• I. i ,.. .. • . , • - .,.. , 1, • . • • . • - • . . . . . . • • • -f• , . . 0 1 - ; • • . . N . . • . . • . . 1 . . . • . . . . • . ' • • 1 By:• .. • • . . . • • . • • . . . 1 . . . Michael Cox,'SpOnsor, Collier County . . .. Barry Axelrod, IT Dtrector, Collier County Linda Lang, Project Manager, SIRE Technologies • . . • 1 1 . i . . . . , . 1 . . . . • • .• • . . .. . . . • • . . . • • • . • • . . . • • .- • • : . . . • • . . • . • . . . - . • • . . • . • . . • • . • . . . . • . . . . . • . . . i • • . i . . . . • • . . . .. . • • , . • . . I • , • .. . . • • . . . . Page 1 of 14 SIRE EDMS Project - • . I . . . . . . . , . . , , . • • . • . flit 16 ES- - __ 16E74 4 • S R MY A L P H A O O R P. • Table of Contents 1. Project Overview 3 2. Scope Statement(Approximate Dates) 4 3. Future Work (not in scope for this phase) 5 4. Deliverables 5 5. Project Assumptions 6 6. Project Constraints 6 7. Project Organization 6 8. Communication Plan 9 9. Risk And Asset Management 11 • 10. Issues/Change Management 11 . I I. Payment Milestones 13 12. Technology Plan-Outline 13 ' 13. Sire Training 14 • 14. Sire Services 14 • 15. Sire.License 14 16. Project Decisions 14 17. Project Acceptance and Signoff 14 • • • • Page 2 of 14 SIRE EDMS Project ' L6E5 16E 7 S R E. T [ Q H H O t' 0 0 1 U 5 • I V A L P H A O O R P• 1. Project Overview 2. Project Overview Collier County, Florida Is implementing an Initiative to use SIRE EDMS,workflow, and e-forms for the purpose of supporting their document management and business process needs. Implementing the SIRE EDMS Suite will bring about the following business objectives: • Improve accessibility of documents both internally and externally to the public. • Reduce document processing and intake costs. • Reduce paper filing, handling,maintenance and storage costs. • Save time and manpower effort in research or review of documents. SIRE will specifically perform the following functionality: • SIRE Agenda Plus-5 Concurrent Users • • SIRE Pub for intranet access • Agenda to go— 1 User license • • Scan to Agenda- 1 User license • • Agenda Wrap Up—1 User license • Agenda Packet Print—1 User license • SIRE Capture-12 User license • SIRE Index Module—5 User license • Scan to Folder.—30 User license • SIRE EDMS Server Concurrent license—50 • SIRE EDMS Client Concurrent license-.50 . • • Read Only Concurrent licenses- 100 • • • Retention Manager • • Core Workflow development(64 hours of development) • • Form license • XML—Loader • Workflow Definition and Configuration (40 Hours) • • Installation, Implementation and testing (84 hours) • Project Management (40 hours) • Workflow Administrative training (24 hours) • EDMS System Administrative Training(24 Hours) • • • Forms Administration training (18 hours) . •. EDMS=End User, Scanning,Training(8 hours) Project Sponsor: Len Price Project Manager: Michael Cox, Functional Requirements(User Cpmmunity) Project Manager: Richard Badge,Technical Requirements(IT). • Project Manager: Linda Lang, SIRE Technologies . • • Page 3 of 14 •SIRE EDMS Project • • _ 1 6 E 7 • . . • . 0 t ,,...._ • • • • , , SIRE . . *fr . . l' EtrttrIOLOCIllis SY A CP H A CORP. 3. Scope Statement(Project Kick-off and software installation to occur the week of September lst,2008) . . . . Contract Signing - Responsible Party . Completion Dates I Contract Review and approval • SIRE 2 Contract Review and approval Collier County,Board of ' • • . County Commissioners ' 3 Contract Signing Joint ' 4 Notice to Proceed Collier County to SIRE • , . . . . _ Hardware Set-up ' • 5 Hardware is configured(based on SIRE requirements) _Collier County • . • Application Server(Production&Test): ' Operating System a. Windows 2003 Server • b. Net Framework 2.0 Other third party Applications a. Visio2007 ' b. Word2007 :. • - - c. Office Products used to open does forpIDF conversion • Database Server: a. MSQL Server 2000 or 2005 • • Web Server: a. Windows 2003 Server or Web Server b. 115 c. .Net Framework 2.0 - I 6 Provide VPN Access Collier County . I Design . • . 1 7 Provide AppXtender imps to be migrated Collier County will Week of 9/1/08 • provide to SIRE • • Sludge Files .. • Week 01'9/1/08 1 . • 'Risk Files(NOTE:These have security ' Week of 9/1/08 requirements) . . 8 Provide Shared network files to be migrated Collier County will Week of 9/1/08 . provide to SIRE , . 9 Provide high level proposed taxonomy. Collier County will Week of 9/1/08' provide to SIRE 10 Provide proposed workflow design(visio) Collier County will Week of 9/1108 • • provido to SIRE • 11 Provide E-Form design to launch Workflow Collier County will Week of 9/1/08 • ., provide to SIRE • . .. . 12 Provide Cabinet design and Index fields to support storage of Collier County will Week of 9/1/08 . forms and workflow above provide to SIRE .• . . 13 'Provide Records Management design requirements to support Collier County will• Week of 9/1/08 • • • #11 and#12 above and GS-1 provide to SIRE . .. . • • . . . • • Page 4 of 14 SIRE EDMS Project . • , • . . •. . ' . • . , t6E5 , _____ 16E 7 i • • • , ,,,, , ,,. . • . .. , . • r -• • t e a H H o t. o a r s •11 a Y A t. P H a o' Q, H Phi _ - Development. 14 Sire installs software on Servers and local PCs SIRE(knowledge transfer Week of 9/22/Q8 to Collin County) 15 Build Cabinets to support#7 above SIRE(knowledge transfer Week of 10/6/08 • • to Collier County) 16 Migrate files outlined in#7 above • SIRE(knowledge transfer Week of 10/20/08 to Collier County) • 17 Scan new files(#7 above)and save in Sire SIRE(knowledge transfer Week of 10/6/08 to Collier County end users) 18 Build Cabinets to support#8 above• • 9iRE(lmowledge transfer Week of 10/6/08 • to Collier County) 19 Migrate files outlined in#8 above SIRE(knowledge transfer •Week of 10/20/08 ' • to Collier County) 1 r 20 Add new files(#8 above)and save in Sire SIRE(knowledge transfer Week of 10/6/08 • . to Collier County) . 21 Build cabinets to support#10 and#11 SIRE(knowledge transfer Week of 10/6/08 to Collier County) 22 Build a-form and workflow in#10 and#11 • SIRE(knowledge transfer Week of 11/03/08 to Collier County) • 23 Build retention schedule for#10 and#11 STRE(knowledge transfer Week of 10/6/08 to Collier Count) Provide public access to sludge files 07) Week of 10/6/08 SYS ADMIN TRAININOJNOTE; Recommend moving • Ole_training upstream of Step 14 24 Perform System Admin Training SIRE(knowledge transfer Week of 10/6/08 to Collier County) 25 Perform Workflow Admit)Training `SIRE(knowledge transfer Week of 11/10/98 to Collier County) • 26 Perform Forms Administrator Training SIRE(knowledge transfer Week of 11/10/98 • to Collier County) 27 [ Perform Scanner Training . SIRE(knowledge transfer Week of 10/6/08 to Collier County) Testing • 28 Perform complete UA.T based on Functionality outlined in Collier County with Week of 11/10/08 . proposal for items#I4—#24 above oversight and corrections 1 front SIRE ' 29 _Software installed and tested on local PC's,ea appropriated _ • Collier County/SIRE Week of 11/10/08 • 30 Perform complete System Testing,as appropriated Collier County'/SIRE Week of 11/10/08 . . 31 Perform Load testing for 55 concurrent users - Collier County/SIRE • Week of 11/10/08. GO LIVE • _ Week of 11/17/08 4. Future Work (not In scope for this phase) 1. Agenda development . 5. Deliverables 1. Project Plan • ' Page 5 of T4 SIRE EDMS Protect . • • • • .' 165 • 1 E 7 T I C H N O ,.t 1. 0 0 1 1 r BY A L P H A 0 0 A P• 2. Standard training documentation 3. Installation documentation • 6. Project Assumptions 1. Collier County has a project manager and project champion to help coordinate required tasks and provide resources. 2. Collier County has prepared all stakeholders (those who are positively or negatively.affected by this project) in all departments to support this effort. 3. Project management staff from SIRE Technologies and Collier County will work directly with each other and make a good faith effort such that Collier County County's needs are met. 4. Once this project begins,changes in scope will be necessary. The project managers from SIRE Technologies and Collier County will maintain adequate control over project scope. 5. Resources from Collier County County's departments will be available to help SIRE Technologies define and formulate agendas and.workflows. 6. Collier County has prepared the schedules of all stakeholders and the user community to devote the necessary time and energy into appropriate training of the SIRE products. : . 7. The IT department will provide SIRE Technologies remote access,such as Web- ex or VPN,to the necessary data processing systems. • 8. The IT department takes responsibility for supporting internal data processing'. needs such as server backups, scheduling, system redundancies; virus protection,server readiness and security:policies and procedures. 7. Project Constraints 1. Absences by team members,whether planned or unplanned,whether from the Collier County team or SIRE Technologies team, may Impact the project timing: 8. Project Organization 1. Project Roles and Responsibilities ' Page 6 of 14 SIRE EDMS Project • _` 1 16E5 16E ? .i% I 1 N• Y A p H 1, Project Sponsor The person or group providing financial resources, In cash or in kind,for the project. 2. Account Executive:Individuals responsible for the project scope 3. Technical Support:Individuals with expertise about the system being implemented. 4, Project Manager The person managing the project and its successful, on- time completion. 5. Stakeholders: Individuals and organizations.actively involved in the project, or whose interests may be affected as a result of project execution or project completion. 6. Subject Matter Experts: Individuals with expertise about systems or processes required to complete the project and/or make it successful. 7. SIRE Administrator. Individual responsible for becoming expert in SIRE's use, and to administer the SIRE product suite and act as first-level support for end users. Page 7 of 14 SIRE EDMS Project 16E5 16E 7 ✓ r o H N O L O a i r s D V A L P H A O O R P• Project Directory Assigned Role Email Phone • Michael Cox Records (239)262-8832. (Collier County) Manager lnkclesiccxfdicoiIleronv.net Lyn Wood Contract (,J nWoodttl2coltiergov,net (239)262-2687 (Collier County) Specialist Richard Badge IT Analyst RichardBadcencolllergov.nat (239)252-2392 (Collier County) Linda Lang (SIRE) Project Manager (801)910.5909 Brad Painter Analyst bpaInterf2tsirelechnoioaies,com (801)415.0630 (SIRE) Matt Baker(SIRE) installation m iakerl siretechnoionies,con1 (801)977.8808 • TBD Installation • SIRE) IretgchriQl9gieg.cotrt (801)415.0628 Help Desk Technical Support—SIRE guneol siretechnolQoles,coal (801)415.0628 Technologies Page 8 of 14 SIRE EDMS Protect Sti 16E5 1 6E 7 I 1,„, Y I o k N 0 1. 0 Oflf f I V A L A H A 0 0 11 P• 9. Communication Plan • 1. Day to Day CommVnlcations on non-urgent items that affect the project should be by email,with all team members on the distribution list, including the SIRE Technologies team members. If an item is Identified as an Issue, it will be entered on the issue Log for the project. All electronic documents relating to the - project will be stored on the Project's share on.the SIRE Technologies Web Center(A login and password will be provided to Collier County to be shared with the project team. • Note: Email is NOT to be used for messages of any urgency. Critical or time- sensitive items must be communicated immediately by telephone,followed by a • summation email to keep everyone apprised. . 2. Protect Status Repgrts serve two functions. They provide feedback to the project organization and they serve as a historical record of the project progress, decisions,success, achievements,and shortcomings. Background information that is obvious to the project team at the time of the report may not be available to subsequent readers;therefore inclusion of all related information will be•helpful . for documentation. Project Status Reports are accomplished through a bottom-up approach. Team members will report to their Project Manager on a weekly basis In the Project Team.Meetings. Information gathered during the Project Team Meetings will be • incorporated into a Project Status Report that will be distributed to all Team members and to the Executive Committee • • • • • Page 9 of 14' • SIRE EDMS Protect 16E 7ci 4011' T a C H H O L O 0 I ■ I. ' Dv A L P H A O O R Pe • 3. Communioetlons Grtej • Communication Project Mgr Project Team Delivery Day to Day X X D,E Status Meeting Minutes X D*,AN,T,E- Status Report X W,E Change Assessment • X SAN,P Urgent/Emergency X X D,T Delivery Key: Frequency(0)daily;(W)weekly;(M)monthly;(AN)as needed Delivery Method(E)email,(M)memo,(P)PM tool output,(C)conference,(T)teleconference, `When SIRE Technologies Is onsite. • • • • • • • • • • Page 10 of 14 SIRE EDMS Project • • 16E5 1 E II • • • * • • T E O N N O L O 9 J r d Y A 1. P N A 0 0' N P. • 10. Risk And Asset Management • Risk is an uncertain event or condition that, if it occurs, has a positive or negative effect on a project's objectives. • Risk management endeavors to optimize the likelihood of meeting project objectives and maximize the opportunities representing"positive"risk. Risk management also endeavors to minimize the occurrence of threatening conditlons.and events, and the •' impacts to project objectives that result. Identification of risks up front reduces the • • amount of surprises,crisis management,disappointment,workarounds,re-work and.. waste. Project risks will be categorized as follows: • 1. Scope,Technical or Quality Risks; Project changes or additions, required customizations,technical design issues 2. Management Risks • Lack of proper management, resource issues, sponsorship, • • 3. Organizational Risks: • Slow decision-making,interruption of funding,changes in corporate goals or strategy, labor issues, end-user buy-in 4, External risks; Delivery of equipment,environment issues,construction VMWare on production, no support hours are In the proposal. Need to develop a . back up plan. • 5, Training risks: • . High level of coordination and planning will be required to make sure the.County Council and staffs are trained. • Proper training in all aspects of the application is a must. • • When project risks are identified, project management will discuss ways to mitigate the risk,agree on a contingency plan and decide the trigger points for action. 11. Issues/Change Management An issue is a concern that may Impede the progress of the project If not resolved. Issues require a decision and a resolution. The resolution may require concurrence • from many people. • • • Page 11 of 14 SIRE EOMS Project' i 6E 5 16E 7 T I C H N O L O U I E I S R E.. . J 41. BY A L P N A O O 11 P• Changes to this project's scope are driven by issue resolution. As stakeholders Identify an issue,the project managers will track and agree on severity and Impact to the project as show-stopper,work-around, or nice-to-have. To insure the health of the project, all Issues and changes must be documented to their conclusion, 1. Show-stooner. This type of issue is mission critical to the County and the user community cannot possibly do their work unless the project team resolves it. . • • 2. Work-around: This issue is a feature or function of the SIRE.product'out of the • • box'thatdoesn't fit the model of how the user visualizes the product should be. • • It can also be a malfunction of the product that needs to be addressed (a bug). Work can continue forward with adjustments on the part of the end user. • 3. Nice-to-have: This issue is a special request for SIRE Technologies to provide • the County. This Issue helps drive new features and functions of the product. 4. The Change Process: a. Collier County project manager contacts SIRE Technologies project manager to discuss how the change will be handled. b. The project managers from SIRE Technologies and Collier County agree • .• on how the change Impacts the scope of work. They agree if the change cart be Incorporated as part of a release,handled as part of the original project scope or may require additional cost. • c. SIRE Technologies and the Collier County project.managers will then work together to establish a technical specification If they agree it is . . needed. d. SIRE Technologies project manager will work with their internal . development group to understand the requirement. ' e. SIRE Technologies project manager will then report back to Collier County Project Manager of what the change requires for Implementation. f. A change order form is used to communicate the required change. Note: Any change in scope will require Collier County project sponsor and project manager approval with a formal signoff and will be processed in • accordance with Collier County's.change order process. . Significant changes in scope will be subject to Collier County County's formal• change management process. Any modifications resulting in the.delay of project completion or addition of resources(money;people, hardware, software, etc.)will be subject to additional approval by the Collier County. • Page 12 of 14 SIRE EDMS Project • • • • 16E5 16E1 ' T E O • . . . . ..,t i ,i, • • . •• .. . • H N o t o a t• V s . BY A L P H A O O R P. • 12. Payment Milestones—To be processed In accordance with Appendix B •. • • 13. Technology Plan-Outline SIRE .Net Architecture Diagram ,, . 1�� _ l Kernel Weal•2 4.......' . a`• ,n xI Yw.!!rrv«�tw uM!«r« 1.: � �'!. ~ i .:,„.. ,,il [.ww wilt^-7. >I "wow., AplM.lb./fvf-IV0NIfgp01 r):t:.l!`l^ . OM BwN... rimed . • ,rr.:c•L:.rl 1-.1,4,—'f .1«wr.MilnJ�N • • S.--..1.-=.7.71 ••..1.-.1.=1 1 Whet App4.ion. • • • • • Page 13 of 14 SIRE EDMS Project • • • � WSJ • I 6 E 16E7 • • SIP RE T t O H N O L O a I t A Y A I. P H. A O O R' P• • • 14. Sire Training SIRE TRAINING 24 SIRE Workflow Administrator Training-Includes 4 days for workflow I&II. Per Parson cost 24 SIRE EDMS System Administrator Training-Usually requires 4 days Hands on Training • 18 SIRE Forms Administrator Training-usually 3 days Hands on Training. 8 hour minimum. Per hour cost 8 SIRE Scanner Training-Best In groups of 1-4 people. Usually 1 day. 8 hour minimum. Per Hour cost . 15. Sire Services hours SERVICES 40 Project Managementsper hour) 64 installation, Implementation and testing 40 Workflow Definition and Configuration(per hour-8 hour minimum) 16.Sire License 17.ProJect Decisions • During the course of the project when technical,procedural,operational decisions are made they will be documented in the weekly status report. The Weekly Status Report is a document maintained by the project team. 18.Protect Acceptance and Signoff Before the project can be considered complete the following conditions must be met: 1. All outstanding issues have been documented and reviewed by the project teams 2. All decisions and resolutions have been documented and reviewed by the project team. 3. Complete a post project assessment meeting(Lessons Learned)attended by all of the project team. . 4. Final Acceptance by Collier County will be In writing. • • Page 14 of 14 SIRE EDMS Protect. • �'J 16E5 16E 7V •, • • • EXHIBIT E System Acceptance Test SIRE Technologies staff will develop a structured plan for testing of the various subsystems and the entire system by Collier County. It will identify critical system functions to be tested . repeatedly and will Include specific tests to be conducted. This function will.be carried out under the direction of the Project Manager. SIRE Technologies staff will deliver the plan and review it with appropriate Collier County personnel. SIRE Technologies will submit a final draft of the plan to Collier County for written approval. This plan will take Into account various.phases of the project as Identified in.the. Implementation Plan.: • • Following installation of the hardware and software and testing of the system by SIRE Technologies staff, SIRE Technologies will submit the entire system for acceptance testing.by Collier County. The test should ensure that the system and the purchased hardware and software meat all agreed-on functional requirements,security requirements and performance • requirements. The test will also ensure that the documentation and operational procedures are' " complete and accurate. Collier County staff will test the system In•accordance with the system Acceptance Test Plan and document all failures and discrepancies. SIRE Technologies will document all responses. • • • • • • • • i 0 16E 5 16 E 7 .. . . . c...i t...........-......0 0 vs r d z Y . . Purchasing April 30,2009 Mr. David Reeder SIRE Technologies, Inc. 3878 W.California Avenue, Unit B100 Salt Lake City, UT 84104 Fax: 801-977-8775 RE: Renewal of Contract#08-5009 "Enterprise Content Management Software Solution" . Dear Mr. Reeder: Collier County has been under Contract with your company for the referenced services for the past year. The County would like to renew this agreement under the same terms and conditions for one (1) additional year In accordance with the renewal clause in the agreement. If you are agreeable to renewing the referenced contract, please indicate your intentions by providing the appropriate information as requested below: XI am agreeable to renewing the present contract for Enterprise Content Management Software Solution under the same terms and conditions as the existing contract. I am not agreeable to renewal of this contract. If you are agreeable to renewing the contract, said renewal will be In effect from August 31,2009 until September 1,2010. Also, please provide a current certificate of Insurance for our files. Due to the volume of insurance certificates received in the Purchasing Department, the contract number should be referenced on the certificate to ensure that our records are updated accordingly. 0 thiami p Deprb mri•7301 Teeiini Tad EMI.Nip*HMO 34112•wwaeeafrgov.MUpuwdIMMU 16E5 ,.......___ _____ 1 6 E 7 ' . .. - Page 2 of 2 RE: Renewal of Contract#08-5009"Enterprise Content Management Software Solution" Please return this letter to the Purchasing Department with your response and Insurance certificate no later than May 29, 2009. Your prompt attention Is urgently requested. If you have any questions you may contact me at 239-252-6020, email Drendareaves(dlcollieruov.net and fax 239-252-6592. Best regards, Brenda Reaves Contract Technician Acceptance: SIRE Technologies,Inc. ContractorNendor By: a. .C [m-1- Signature FkW t., el..1lAte,i ', (JFO Typed Name and Title (Corporate Officer) Date: P'J'\\ U1209 In order to make sure our contact Information is current,please provide the following information: Contact person:1Ylt-tiA v WIN( Phone# 0—911 b d Fax# ,4S01-T11- X115 Email 6 W I ICAx e S1Yt1 V101a9(•es.Cowl Address:. 1 to ■1J E-ovi'4'1 Ate, 6-100 but", k? $f(o4 C:Michael Cox,Admin Srvcs 0 16E5 , . 16E71 ,' Aconb CERTIFICATE OF LIABILITY INSURANCE Op ID G► NT H ALTNA-3 04((01149 ,,�,� THIS CERTIFICATE S1SSUED Al A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE American Ina 6 Investment Corp HOLDER.THIS CERTIFICATE DOES NOT AMEND.EXTEND OR 440 South 400 Sack ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Salt Lake City UT 04111 /. Phone: 001-364-3434 ran: 001-355-5234 INSURERS AFFORDING COVERAGE NAIC S Mauro NO.WM ..,.a Wise.w..*w 24767 ,ma.. ....r e.....,...11. 24767 3l7At Corp ali orni 7eohnol01Q00y ,...wa .•.M.r--.t,....�..r 20424 7676 Rest California 1v.$4160 .11r. ■ 4■4I.414........m..1 Salt Lakn City UT 04104 - _..Y. covERAGea . a..Yl.•.r..•.......u,•..a.N maw=mom w no mums mar W.a/W1iaN.i.ovum swam*WI.M,M1.I. MIN maum,NMf,WOMM10me0lrNNa•1,.•ma.amY W1•ma mml•1.W.,..ImN 1m aYT.N..a.Y rum.I • NAV man.ry TMV 4$si.MI1300l0 w,N0i100.1fP101XINMMU.N.a,IO ILL IN....YIWSM.4U06MS0•114. MR NM 11414 04•44 14114411a.em YYR LAIN mea, m._...,. __. ,.. . ._.___ „aNjpG1e1m,y 11,000,000 N.....u....N aIDe>an11.+1Y A S X 04.44444411.4111114.41444114.144 TT09401019 04/01/06 06/01/09 meW1114w,.4 1250,000 11W1.1. © ,.WWY.w..... ,.4 .606 .m.o..•M.,WAY 11,000,000 ,-- .a..M 0440444411 .2,000,000 --- .W1,.m-W./M W. 1 2,000,000 a1nMNm.M.Y„...Iwm.M 7. n:g nLai W„1,,,,,y..A, r811140•..Im,W1 1$2,000,000 S X M..Mn. TT09400962 04/01/09 06/01/09 a••'''"1 MLm...■M,.p NW,WWI I P.N.S KMWMW MAN -'---- S X W,WM.N 0009400962 06/01/09 06/01/09 ,.,1..,.., , i - 2 n.,awaawr 0009400962 06/01/0S 06/01/09 ""'""1 ,11O1..Y UMW I 4...+.m4 MA0 000,1.4 a a u•u r �- Mno MIIOOaT ,a, I I ,fya„I„y,q, 1 2,000,000 m.wurruu•run A 3E p01' n.....woa 2009401010 04/01/01 06/01/09 MNWwm .2,000,000 I aw.Iwa 1 S Nmmm 110,000 Iq,Y„1 .aNISNO1.W.M..M. S IT ' f$ It a''^0101'lip1Y 31RSAS7797 09/01/09 09/01/09 u-cN.N.W. .1,000,000 C MN,wM..MMIT.Y.mWN. u,OMAN,1.,Y.ow. 41,000,000 r'I°'wN�"�" .1;Oo0,000 1.▪ 0.mo,a.omr.. _ on.Y 0 Pro fssalcoal pROD402914 93/01/00 03/01/10 Liability 62,000,000 Claims Made 2120 DATE 3/1/06 . nod 610,000 W R...TW rMYIYI,u S n-..me.W,MUMMA.AMMO!.eWYO.A,M.,L I.MW.. fax 4 239-252-6593. Certificate Solder Collies County 0svSrnmeat is Additional Insured with respects to General Liability, per GL policy foss 47151 1/96. •Sxoept 10 days notice for non-pay. Contract 9 05-5009 Intesprlie Content Nanaglaent Software Solution. CERTIFICATE HOLDER CANCELLATION COLLIB1 144144.111■1N 40 MN WMN•1.eW 1.us W.•....•W••m.lM 44414,4104 Ym,1a11111..MemN.Nw.W1.ILL..W..Y.N Wa •30 mmm.n s Mwsw.m.rmaMmmum momMun.wMMOR 1411411W.1LL CO114.sr County Government ..N..r..rwNU.Wn.rN.rw4+W.1n...1.••Wm. Purchasing Building 3301 V. Ta misal Trail _m �C` •Ia 4./( � a Naples 1L 34112 J CORPORATION 1550 1 ACORO 25(2001/05) 1 � I 4 1 1. .... 7 4 IMPORTANT U the cadtticate holder N en ADDITIONAL INSURED,the polloy(Ie)must be endorsed.A etelemanl on this csr$tcele does not confer rights to the oertNwte holder In ileu of such endoraemsN(s). If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may • require an endorsement.A statement on this certfcete does not confer fights to the certificate holder In lieu of such endorsement(s). DISCLAIMER The Certifcete of Insurance on the mama side of this form does not constitute•contract between the Issuing insurer(s),authorized representative or protium,end he certificate holder,nor does t affirmatively or negatively emend,extend or star the coverage afforded by tin pacts'bled thereon. 1 1 ACORD 2S(2110110$) 1 Cq L_ -_-- -- -- ..-_._.___.. .. .. ._ _ .- 16E5 • iti . 16E 7 From Ceti*Barker At American Inaurenoe S Invpanante Pest G. To:Collar Courtly Government Date:5/1/2009 03:50 PIA Page:2 of 3 ACCEQ CERTIFICATE OF LIABILITY INSURANCE p DAVI(�DONYYG• 311H$"—s 1 00/0;109 FRONJONt TTI(S CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AHD CONFERB NO RIOHTB UPON THE CERTMICATE American Ins t Investment Corp HOLDER.TNIB CERTMICATE DOE8 NOT AMENO.EXTEND OR. 448 South 400 East ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Salt Lake City UT 84111 Phone:801-364-3434 Sax:802-355-5254 INSURERS AFFORDING COVERAGE NAIC0 ENURED WREN A: n.fad vise aa..L..ar o. 24767 IN5u?eRa .Y.ova ns.•w.L*al.a. 24767 Al ccrp ba l + TOh -4W $a ca tyUT n1 1tY -0191c a`«bia a•' h A+..o• MOSE 0: ►UEsaapPG.U..an.a.s.,q 29424 r6tATE+E: COVERAGES • . f1E POLICIES OF NGEW10E LISTED BELOW H.VE mEN ISSUED TO TYE NOD=NM.®ABOVE FOR THE POLICY PERIOD FOIGT00.NDTWITHBTANDINO AM REOUREMENT.MINOR CONDITION OF MY CONTRACT OR OTHER DOCLACIT YWTH RESPECT TO WITCH THIS CERTIFICATE IMY SE ISStED OR MAY PERTAIN,THE NSWMKE AFFORDED BY THE POLICIES DEa000ED MEN 1$SUBJECT TO ALL 11[TERMS EWXIMONO MD CONDITIONS OP OUCH POLICIES.AGGREGATE LIMITS IO NIA V HAVE OEM ROOMED BY PAID CLAOW. LTR 1j •, TIRO OF P IRANCB POLICY NAIHM 41• :'0.,;719 ;1`.3IJaF;;+ie WITS OHGRALLMBLITY EACH 0C0II0INCE $1,000,000 orw.e rv/Brleo t 250 000 A X X ca.I�lcw.oealALLMbILrn TT09101Di9 06/01/08 OB/OS/OP PREMSEd1E•4.es.lr.) , 1 CANTS MADE Q OCCUR . M®eAP(Any ens parson) $10,000 PERSOWILSADVILIIAY $1,000,000 . OE►S35M.AUOREOATE *2,000,000. • GI]JL AGGREGATE LIIIIT.APPLIES PER: PROCUCTI)-COw1OPABTA $2,000,000 7 POLICY n SECT floc AUTOMOSLI LWLITY memo ED SNGLE LIMIT 3 X ANY AUTO TT02400962 06/01/08 06/01/09 111"0aa") 102,000,000 ALL OWNED AUTOS BODILY NJIAY / T SCHEDULED AURIG (Prprwn)B X HIReo NnoS TI09400962 06/01/08 06/01/09 OookypIA.RY $ 8 X NON-GYYMEDAUf00 TT09400962 06/01/08 06/01/09 Pr'0O1l°41 IP.r DAMAGE 1 OAIIA0ILMILnY AUTO C Y•EAACCOENT I R ANY AUTO H1r0 ON fAAOC / . A00 I I11cIHAIWRlLLAUAAIITY EACH000I I1re $2,000,000 A Jocaa Flovaa Mme TT09401019 06/01/08 06/01/09 AGGREGATE $2,000,000 DeoucnGLE $ RflENnce $10,000 _'I $ WORKER*COMPEIIOATION MO • • X ITMY LIA1 I I EN C A°�ALD rIN°�n E 345$61157797 09/01/08 09/01/09 E1.PamimmoEHT $1,000,000' OPFI�(D0.1JOE T E.L.OaEAOE•IAM LOYEE S1,000,000 I94%4.FRoVISOra erNn •tL.DIEASE-POLICY LW* $1,000,000 GneR D •rotesaional PHab403e64 03/01/09 03/01/10 Liability $2,000,000 Claims Wade RETO DATE. 3/1/06 Dad 010,000 DESORPTION OF OPIRAYIOIS/LOCAT%NS PARILl6S/EXCLUSIONS Aa6663Y NDOs5c TIIP6�PRONI16IN • fax N 239-252-6593. Certificate Holder Collier County Government is Additional Insured with respects to Mantra' Liability, per I. policy form 47151 1/96. +Except 10 days notice for non-pay. Contract 5 08-5009 Enterprise Content Management Software solution. C ER TSFlCAT!HOLDER CANCM-LATION 1 COLLIEI SHOULD ANT OF TYSAYOV60510RaW PONCHO SI CANGILLIO 68FORa YHA 6%PRATION ■ . DAItTremor,WI DWNS IMAM vAu.smosAVOR To Mkt +30 DAYS MSIff1ON NOTES TO THE OSIIIVIGATI HOLDIR WAND TO T1i LEFT,BUT FAUN.TO DO 50 SMALL . • Collier County oovernment WON NO OM.pATNN OR LWMJTY OF ANY NNO UPO17W NNyIHL ITS WITS OR Purchasing Building • 3301 5. miami Trail . RvRUwrATTYu • Maimed Naples IIZ 34112 - ret:12.;:rea • 'ACORD 25(2001708) ACORO CORPORATION 1988 I 16E5 16E7 From:Carta darker At:American Insuanoe&Inveatrnenta Faxld To Colder CountyGovernrnen) Dale:5/1/2000 03:5e PM P.O.;3 d3 • IMPORTANT If the oertifioate holder Is an ADDITIONAL INSURED,the poilcy(les)must be endorsed.A statement on this certificate does not confer rights to the oertificate holder In Ileu of suoh endorsement(s). • If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,oertaln policies may require an endorsement.A statement.on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). • DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a oontraot between the Issuing insurer(s),authorized representative or produoer.and the certificate holder,nor does It affirmatively or negatively amend,extend or alter the coverage afforded by the polloles listed thereon.' • • • • • • ACORD 23(2001108) 16E 7 05/04/2809 10:88 2392783613 RISK MANAGEMENT INS • PACE 01!01 CERTIFICATE OF LIABILITY INSURANCE °"e"�,os • • ��MOM o Risk Management Inauranoo MOLDER WR OMMIFICATi DOES NOTAIIIIINDACTIND aet 9,0. nos 6187 ALMS TN6 COMMIE APPORDIPAWYTNEP000USBELOW. Sort wore FL 33411-6187 ' Phase 1 239-278-3959 WMUEIM WORM)00Vq•A02 NAM 0 _ Vann ROAM•4 1001 CO awn ..� �$p¢ j#gyp MURPN R ' Pi�i3N��104•"Ve m m a N•urt•Na COVERAGIS Tee PcucwsOFnansos MO)IISAWNet!O MICAOTOTiaNNaINDwWWA00Yeoot oFOUOYPae00N01CATN.N0airms NONO NMRIpUNaMMMI C1lO0MOR10NOFANYCOw1N110TON07il RDOCUMI1iWTHIMMO TOMO$Ih ON COOTPCATII PYO IIMOABON . WYPams,TiaORNAINZAPPOMJm wee MUM MOW,MOW aOIL =TTOAIL1N0TOO*100.1AIOM•At000MOOg1OOrIUON !i POLCIII.A8STI t•MIIaI Iw1YNA IS$MRBDU NUYPADOLASa. MIi O p rn•areassona MAT MOM ' 1 V' WK+ — ' MOM LANNY CACINO IUMP1o• 111,000,00D a X x newe WLaaauiwarn, CPP0004694 05/26/09 08/26/10 ` "`sNwme 1100,000 aim sore n OCCUR MONO wag pm. 85,000 M MM%aAovwan •1.000.000 1 — oulaal.ArOnaAT. •a.000.006— Deft Ae01M1AQ MIT NOM lee mown.O0lens Ass s insl in oh_ —1 Kt=rilSr f7toa 1—°.°M0M""Ae`R' •1,000,000 a x NMW10 0,0007372 05/26/08 08/26/10 _ ! A01 :ONIO• I — ;Mgt" • saaDlamAuto• Prrrta7��'•i X NwoAUTUI WRY Nd1OWNlDAUTOI warm, • • 'WAGS Lea•J1Y AUTO OLY•MAOOOONT I �IWTWM MA00 • WtOON.Y= Ael • • 000111OVOPRf,LAI ANtnY IAONOOOUIWMOi • D OOOUR El OLAW MAC! 40eI111OATU $ • OOOYCI1Re ' ••• • 1 mIsoO Y10NAN• JT 1 r' }} �r p at.VONACOO•Mt • Iliatt'ftallNO. LL MOM-MOOT OMIT • MOM 'oO50oPTI NORomemoaAU7011 an 140531 manatee MOOD afONO01M TRirri Mai MOUMOMO Col Liar County Pusanasinq Department is listed as an additional insured with . seapeots to the general liability. +40 days notice of oaseeliatioe sppiios for non-possent. Tax, 239-252-6507 CaJ mCATENOLDES GNC'W►T1011 O0LL60L WOAD ANYOPTNO MOO 101101/11114 MUMS O01ian Counts • a•1$111Mer,TllesaI$01•WIMYIOL MOWN TO OW 30* [mi nntOtt Purobssing Deppartment 9 s esleIawnPOOTIN09. A We.TOTIOUPT,iDYlN$t •NU. TO • attni Diana DeLeon areseNO0NaATONDN U*WTT OP/wwow woo 190 US R0 MINIM aR 9301 I. 'isn ialei ?rail, Aldg 0 • • • 11ap1w IS 36118wigs? p (ZOW/01) 0ACOR000RPONA1011 1811 • • • . 16E5 16E7 ' May 25,2030 Mr. David Reeder SIRE Technologies,Inc. 3676 W.California Avenue,Unit 8100 Salt Lake City,Utah 84104 Fax:801-977-8775 Email: REt Renewal of Contract S08-5009'enterprlae Content Management Software Solution" Dear Mr.Reeder: Collier County has been under Contract with your company for the referenced services for the past two years. The County would like to renew this agreement under the same terms and conditions for one(1)additional year In accordance with the renewal clause in the agreement If you are agreeable to renewing the referenced contract,please indicate your Intentions by providing the appropriate Information as requested below: _4_ I am agreeable to renewing the present contract for Enterprise Content Management Software Solution under the same terms,conditions,and pricing as the existing contract. I am not agreeable to renewal of this contract. If you are agreeable to renewing the contract,said renewal will be In effect from October 1, 2010 until September 30,2011. Also,please provide a current insurance certificate for our files,as per the original contract requirements. Due to the volume of insurance certificates received in the Purchasing Department,the contract number should be referenced on the certificate to ensure that our records are updated accordingly. P ichosIq Dapid lira,3361 Taoism'In1 Ew1 No*,naldf 31112.wotaliscipt,lollputiosire 16E 7 "" Page 2 of 2 RE: Renewal of Contract#o8-5009"Enterprise Content Management Software Solution' Please return this letter to the Purchasing Department with your Response and Insurance certificate by August 2, 2010. Your prompt attention is urgently requested. If you have any questions you may contact me at 239-252-6020, email brendareavesl®colDemov.net and fax 239-252-8592 or 239-732-0844. Best regards, Brenda Reeves Contract Technician Acceptance: SIRE Technologies„Inc. ontra�bor�/�lendor �u(l Signature PM`k. Pcvte ( Typed Name and Title (Corporate Officer) Date: Mai 25,2010 In order to make sure our contact information Is current,please provide the following: Contact person: Cy1t )' Phone# tot • $l0 0$ Fax# c)61),_ ` -1 l ' 13+1-15 Email dwikth)(. ebtVC-tCteytato S I .0-ow, Address: 22-11 Wee,t '19j130 tio-M W VCJ l BLI C: Michael Cox,Administration Services I D 1 E 5 16E7 , Co County Administrative Services Division 'Purchasing • • April 4,2011 • Mr. David Roeder SIre Technologies;Inc. . • 2211 West 2300 South West Valley City,Utah 84110 Fax.801-977-8775: Email;dree oribireiechnoioalee.rom • • • RE: Renewal of Contract:608400S"Enterprise Content.Managsm.nt Software Solution's Dear Mr.Reeder Collier County would like to renew the above agreement under the same tannie and emnditions'for one(1)additional year in accordance with the renewal clause In the agreement. • If you are agreeable please indicate your Intentions by providing the appropriate'Information.as requested below: X I am agreeable to renewing the above referenced contract under the same tarns,cenditlons,and pricing as the existing.contract The following sittachsd.documentation Must be provided with response, • Provide updated and cuirent Insurance.certificate,and. • Provide a copy of the company's Department of Homeland Security executed EVerify profiler page ormemorandum of understanding. I am not agreeable to renewal of this candrsct. By your signature this contrail will be In effect from September 1,2011 until October 31.2012. • • • • PuchatEp DepMrs1.3327 Twist l Tot East Nsples..Fbrfia 34112.4fl01•-www.wtewgo'.c !purdh$s5+9 . • 16E5 16E7 Page 2of2 RE; Renewal of Contract#0l-5009"Enterprls.Content Manage nsnt Bedew.Solution' Please return this letter to:the.Purchasing Department with your response,insurance certificate,E. Verify or MOU at your earnest convenience.if you have-any tpasetions your may contact me at 299- 252-13020,email brendareaveselcolliercov.net and fax 239-2522.8592 or 239-732-0844, Best reganis, • Brenda Reaves Contract Technician (Submit fJ Aeoprtptance of Centraet l#snewat ( pdated insurimce requitrer►ants and•exeawted EWertfy'profilr•papi;8ilOU). Name of Company SIRE Technologies.Ina. Company.Signature (Corporate Officer). Print Corporate Kris.Painter,President Officer Name Signature Date 04/05/2011 • • • Updated Content(nfor ation :;. • • - •{in order to make sure our fsontict.Irdoriflattor is current.) Contact Name David Reeder • Telephone Number X01-450-9441 FAX Number 541 4177-8775 Email Address dreederasiretechnolocies,com Address 22.111 2300 -wt Valiev retty,Utah$4118 • 16E5 167 . Co • Ae-r County • Administrative Services Division Purchasing • • June 25,2012 • Mr. David Reeder Sire Technologies, Inc. 2211 West 2300 South West Valley City, Utah 84119 • Fax: 801-9774775 Email:dreedernairetechnolooles.coni RE: Renewal of Contract 808-6009"Enterprise Content Management Software Solution" Dear Mr. Reeder. 'Collier County would like to renew the above agreement under the same Wane and conditions for one (1)additional year in accordance with the renewal clause In the agreement. If you are agreeable please indicate your Intentions by providing the appropriate information as requested below: • L I am agreeable to renewing the above referenced contract under the L same terms,conditions,and pricing se the existing contract The following attached documentation must be provided with response. I am not agreeable to renewal of this contract. • . • • By your signature this contract will be in effect from September 2,2012 through September 1, 2013. • • Puithubp Dapahwr•3327 Tamar r Trap Eaa•Napes,Florida 34112-4901•www.mllegov.naIpwdie Ing• • 0 • • • X16 E 5 1 6 E . Page 2 of 2 RE: Renewal of Contract#08.5008"Enterprise Content Management Software Solution" • • Please return this letter to the Purchasing Department with your reepone6 at your earliest convenience. If you have any questions you may contact me at 238-252-6020,email brendareavese oolllerpov.net and fax 239-252-8592 or 239-732-0844. Best regards, • l , - " L Joann: ariciewicz ��') i In erim Director—Purchasing/General Services t /J ,Name of Company 11.1 MitiiT.1' Company Signature „„.-. Co .• to Officer Print Corporate Officer MITI:i1 s"'= Nf1ielii Name Signature Date ►.1.4•Sii i. Contact Name Dayld Reader Telephone Number 8017450-344tAilotalla 8Q1-977-86(Ie Office FAX Number • Email Address Address . West Valley City,Utah 84i 19 • •