Backup Documents 07/09/2013 Item #16C 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 V
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO v
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
ROUTING SLIP FOR PS312.21 REHABILITATION WO
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office
�I�t113
2. BCC Office Board of County
Commissioners /s/
3. Minutes and Records Clerk of Court's Office „I-c
4. Public Utilities. Att: Zamira DelToro Building H- 3 rd Floor. PPM
Department
5.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Zamira Del T ro/Public Utilities PPMD Phone Number 252-6279/
Contact/ Department
Agenda Date Item was 7/9/2013 Agenda Item Number 16C2
Approved by the BCC
Type of Document WO and ents Number of Original 4
Attached eYlb1fiS Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? �J_,�Y
2. Does the document need to be sent to another agency for additional signatures? If yes, [�J') N/A
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed Y
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's Y
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the Y
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip /bi/
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware ofyour deadlines!
8. The document was approved by the BCC on 7/9/2013 and all changes made during "
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature. go
1.Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Re ised 2.24.; ; 'e ed 11/30/12
16C2
MEMORANDUM
Date: July 15, 2013
To: Zamira Del Toro, Project Manager
Public Utilities Engineering
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08-5011 (Haskins Inc.)
Attached for your records is one (1) copy of the agreement referenced above, (Item
#16C2) approved by the Board of County Commissioners
on Tuesday, July 9, 2013.
The Minutes & Record's Department will place the original work order in the Board's
Official Records.
If you have questions or need further assistance please contact me at 252-8411.
Thank you.
Attachments
1602
MEMORANDUM
Date: July 15, 2013
To: Evelyn Colon, Procurement Specialist
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08-5011-81 w/Haskins Inc.
Attached is an copy of the work order referenced above, (#16C2) approved
by the Board of County Commissioners on Tuesday, July 9, 2013.
The original will be held on file in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
WORK ORDER
Agreement for Fixed Term Underground Utilities Contract#08-5011 1 6 C 2
Contract Date: March 11,2008
Fixed Term Contract Expires March 10,2014
(RFQ#08-5011-91)
BCC approval Date: July 9,2013 Item#16.C.2
This Work Order is for Underground Utility Construction services for work known as:
Project Name: PS312.21 Rehabilitation
Project No: 70046
The work is specified in the Proposal Page, dated June 7,2013,which is attached hereto and made a part of this Work Order.
In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation #08-5011-91 dated
May 17,2013,attached hereto a part of this Work Order is assigned to: Haskins Inc.
Scope of Work: Per quote form attached and the following: Existing valve vault, wet well piping and pumps shall be
removed. The wet well shall be patched and coated. New wet well piping, pumps, guide bars, brackets, floats, etc. are
proposed along with new above ground piping and valves, and electrical upgrades are also included. The Contractor is
responsible for all required bypassing and shall provide power to pump station throughout construction.
* Task I -From Item 1 to Item 44 of Quote. Supply and install pumps,control panels,piping in the wet well,
above ground piping,and other necessary materials to complete the work as intended by the plans.
* Task II-Item 45 of Quote. Owner-Directed Work for geological or Corrosion Unforeseen Conditions(Allowances)
Schedule of Work: A limited NTP will be issued to Contractor to purchase materials and obtain permits. Another NTP will
be issued to complete work within 140 days from the date of the Notice to Proceed.
Compensation: In accordance with Agreement#08-5011,the County will compensate the Firm in accordance with following
method(s): Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; Time & Material (non-guaranteed, owner
directed work); ❑Cost Plus Fixed Fee, as provided in the attached proposal.
Task I $223,630.00 (Lump Sum)
Task II $ 32,500.00 (Time& Material)
$256,130.00
TOTAL COST FOR TASKS I& II $256,130.00
PREPARED BY: . .a.A-r✓l.irGt ---C 6//i Zi
Zamira DelToro, Project Manager D to
Planning& Project Management Department
ED BY: - - h �/
APPROVED
PO, P.E., Pi�ncipal Project Manager Date
Planni Project Management Department
APPROVED BY: / / 03/z0/3
Tom Chmelik, P.E., Director Date
Planning& Project Management Department
�9
RFQ#08-5011-91 1 6 C 2
Page 2
/
APPROVED 1 ■. .6C-e....-----.6C-e....--------- Li/L f
"eth Johnsse nterim Director
to
`,'� Wastewater partment
APPROVED BY: C ._ \ • / /
George Yilmaz,Administrator Date
Public Utilities Division
l
APPROVED BY: I a(v)/ ��k,Iiair3 (T Ii?/�3
Evelyn Co on,Procurement Specialist Date
Purchasing Department
ATTEST , BOARD OF C UNTY COMMISSIONERS
Dwi l..E.Brock,Clerk _ Collier ou , 10 '
1 �, �.,�rii
``.max--''•. (rte---
By
■-'uty get,' ' Georgia A.Hiller,Esq.,Chairwoman
ch
ttest as l toairman s"
signature only.
Haskins . A
By:
AG? Div II/ma
(Print Name/Title)
ATTEST:
Approved as to form and legality By:
. _ _
AIL L. I..it ' •• Print Name/Tit e)
Assistant ounty A 'rney
4
teem# i (Q CZ
Agenda r"3-- I q )t,
Date
Date . - it
Reed S
Deptdy lark
16C2
Cotter County
Administrative Services Division
Purchasing
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ#08-5011-91
Refurbishment of Pump Station 312.21
PROPOSAL PAGE
DUE DATE: June 7, 2013 at 11:30 a.m.
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Quote Schedule
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 14 day of
Sun¢d , 2013 in the County of Lc,re., , in the state of FL.
NasK.IaS Inc.
Firm's Complete Legal Name
2,39 -I 462
Telephone Number
.2.39-991 -3'51
FAX Number
Email Address
10510 Edy r►cc.
Address
.P)00;40, 596flos FL
City
FL
State
31{(35
Zip 7i115q
Florida'Certificate of uthority Document Number(www.sunbiz.orq/searchmtml)
Sign ature
4.57L1maMr
Title
/ y amOacPit.;
Print Name Date
RFQ_ContraclDriven_RevisedSeptem ber2009
4
9
1602
BID SHEET
COLLIER COUNTY PS 312.21 IMPROVEMENTS
Item Estimated Unit
No DESCRIPTION Quantity Unit Cost Total Cost
1 Mobilization/Demobilization 1 LS $4,500 $4,500
2 Pre-Construction Video and Post Construction Video 1 LS $1,200 $1,200
3 Record Drawings 1 LS $1,900 $1,900
Demolition,Relocation,and Temporary Facilities, $0
4 Demolition of Existing Wetwell Concrete Top,Valve Vault,Piping and Slab 1 LS $1,000 $1,000
5 Clearing and Grubbing 1 LS $500 $500
6 Demolition of Electrical Panel,Main Breaker Panel,and Meter 1 LS $1,500 $1,500
7 Temporary Bypass Piping and Pumping Operations 1 LS $4,300 $4,300
Mechanical $0
Flygt CP 3127-484 Impeller Submerisble Pumps and Appurtenances
8 (Equipment Only) 3 EA $19,000 $57,000
9 Installation of Pumps and Appurtenances 1 LS $1,950 $1,950
10 4-inch Tee Fitting(Fused) 2 EA $500 $1,000
11 4-inch Tee Fitting(FL) 1 EA $850 $850
12 4-Inch 90°Bend(Fused) 4 EA $300 $1,200
13 4-inch Plug Valve(FL) 4 EA $700 $2,800
14 4-inch Check Valve(FL)(Re-Use Existing) 2 EA $180 $360
15 H-Tec 986 SS ARV w/l-Way Check Valve 2 EA $5,700 $1 1,400
16 4-inch HDPE Above Ground Piping 1 LS $1,100 $1,100
17 4-inch HDPE Risers 1 LS $1,700 $1,700
18 Pipe Supports 5 EA $4,675 $23,375
19 Stainless Steel Pressure Gauges w/Hand Valve 2 EA $650 $1,300
20 4-inch Bypass Connection(Dl Riser,3"Camlock,and Plastic Valve Box) 1 LS $2,300 $2,300
21 Link Seals for HDPE Risers 2 EA $300 $600
22 4-inch x 6-inch Increaser 1 EA $550 $550
23 6-inch Plug Valve(MJ,wNalve Box) 2 EA $1,500 $3,000
24 6-inch Tee(FL) 1 EA $750 $750
25 6-inch x 12-inch Increaser 1 EA $1,900 $1,900
26 6-inch 45 Bend(MJ) 2 EA $990 $1,980
27 Below Grade PVC Piping 1 LS $1,275 $1,275
28 Roto-Float S4ONO Floats 1 LS $960 $960
29 Clean and Re-Coat the Entire Wet Well 1 LS $4,600 $4,600
Civil $0
30 6'Metal Fence w/2 Gates(Style to Match Existing,See Plans) 1 LS $8,900 $8,900
31 Dewatering,Excavation,and Backfill 1 LS $1,500 $1,500
32 Site Work(Concrete Slabs,Replace Sidewalk,etc.) 1 LS $8,050 $8,050
33 New Concrete Wet Well Top and Hatch 1 LS $1,500 $1,500
34 Compacted Sub-base for Entry Way I LS $3,190 $3,190
Electrical
35 Counterpoise 1 LS $6,675 $6,675
36 TCU Panel(Equipment Only) 1 LS $5,250 $5,250
37 Installation of TCU Panel 1 LS $5,250 $5,250
38 Relocate Antenna 1 LS $8,900 $8,900
39 Flygt Control Panel and Electrical Rack(Equipment Only) 1 LS $11,500 $11,500
40 Installation of Flygt Control Panel and Electrical Rack 1 LS $9,350 $9,350
41 Conduit&Wire 1 LS $2,790 $2,790
42 240/120V Panelboard 1 LS $1,725 $1,725
Site Restoration
43 Clean,Fill,and Sod Installation,Re-Grade,Weed Control,etc. 1 LS $8,900 $8,900
44 Hedge and Tree Replacement I LS $3,300 $3,300
_Subtotal $223,630
Owner Directed Allowance for Geological or Corrosion Unforeseen
45 Conditions 1 TM $32,500 $32,500
TOTAL BID $256,130
*NOTE: Owner reserves these funds for owner-directed work. There is no guarantee that the contractor will receive any portion of these additional funds.
C,9
16C2
Notes
(I)Contractor will be responsible for any items required during the installation and system
start up that are excluded in manufacturer's quotations. Contractor to coordinate with the
County and install odor control unit,pumps and control panel.
(2)The Contractor is responsible for all required bypassing and shall provide power to lift
station throughout construction.
(3)Weekly progress meetings will be held for the project. The Contractor shall have his
Project Manager and Job Superintendent at all progress meetings. The Contractor shall
provide an update of all work in the past week and a two (2) week look ahead. The
Contractor on a weekly basis shall provide an updated project schedule.The Contractor will
need to supplement with additional crews as necessary to remain on schedule for timely
completion.
(4) All Contractor Personnel (including subcontractors) shall complete a Collier County
Facilities Contractor background check. Only those personnel passing this security check
shall be allowed on the Project Site. All personel shall wear the issued badge at all times
while on the project. The Contractor shall be responsible for all costs of obtaining the
background checks and issued identification badge. Badges shall be reissued annually as
required.
(5)All excavation shall be unclassified with no additional payment to be made for rock,
muck or other materials.Contractor will be responsible for all replacement fill material.
(6) Pre-Construction/Post-Construction Video recording in accordance with the County
Specification(022200)shall be completed.
(7)The Contractor shall designate a representative,such as their Superintendent who will be
on-site during all work to assist the County in responding to customer questions or needs.
(8) The Contractor is responsible for preparation of a safety program/risk management
program.This document should not only address daily activities but also required actions for
tropical storms and hurricanes.
(9)All quotes to be per the Utility Underground Contract,plans,standards,specifications
and all documentation provided within the Bid Package.
(1)
16C2
it County
Administrative Services C vicn
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: May 17, 2013
From: Evelyn Colon, Contract Specialist
239-252-2667, Telephone Number
239-252-6549, Fax Number
evelyncolonCa�colliergov.net
To: Prospective Vendors
Subject: RFQ #08-5011-91
Refurbishment of Pump Station 312.21
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
Your response must be received in the Purchasing Department, 3327 E. Tamiami Trail Naples,
Florida 34112 or via email to evelyncoloncolliergov.net no later than 11:00 a.m. on June 7,
2013. Any response received after that time shall not be considered.
All quotations for this project shall be in accordance with the terms, conditions, and specifications
stated herein and in accordance with the terms and conditions of Contract #08-5011 of which your
firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT OR RECEIVE AN AWARD
FOR THIS PROJECT.
If you have any questions regarding the specifications or intended scope of work, you must make
those inquiries by 3:00 p.m. May 28, 2013. For general questions, you may contact the Purchasing
staff member noted above.
Your quotation response for the project is due no later than the date and time specified above. We will
not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. No late quotation
responses will be accepted.
We look forward to your participation in this request for information/quotation process.
cc: Zamira DelToro, Project Manager
RFQ_ContractD riven_RevisedSeptem ber2009
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