Agenda 08-14-2018 Item #16F1I 08/14/2018
EXECUTIVE SUMMARY
Recommendation to approve the Administrative Reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board's approval/ratification for various procurement-related transactions.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the
Procurement Manual,the Procurement Services Division produces a regular Administrative Report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule(number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk's Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Eight (8) change orders that in aggregate modify contracts by $1,110.00 and add 122 business
days to completion periods, see attached summary and backup for details; and
• One(1)amendment this period, and;
• Seven(7)after the fact memos with a fiscal impact of$88,338.70
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board,the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: The net total for the seventeen (17) items is $89,448.70
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action. V
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger,Procurement Strategist,Procurement Services
ATTACHMENT(S)
1.0814 Change Order Report-FY18 (PDF)
2.0814 Change Order Backup-FY18 (PDF)
3.0814 After the Fact Report-FY18 (PDF)
08/14/2018
4. 0814 After the Fact Backup Revised-FY18 (PDF)
5. 0814 Amendment Report Revised-FY18 (PDF)
6. 0814 Amendment Backup Revised-FY18 (PDF)
08/14/2018
COLLIER COUNTY
Board of County Commissioners
Item Number:
Doc ID: 6389
Item Summary: Recommendation to approve the Administrative Reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 08/14/2018
Prepared by:
Title: Business Technology Analyst, Senior—Procurement Services
Name: Sara Schneeberger
08/08/2018 10:42 AM
Submitted by:
Title:—Procurement Services
Name: Ted Coyman
08/08/2018 10:42 AM
Approved By:
Review:
Facilities Management Linda Best Additional Reviewer Completed 08/08/2018 11:12 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/08/2018 1:33 PM
Administrative Services Department Len Price Level 1 Division Reviewer Completed 08/09/2018 4:37 PM
Procurement Services Stephanie Gales Level 1 Purchasing Gatekeeper Completed 08/10/2018 9:07 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/10/2018 1:47 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/14/2018 8:48 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/14/2018 9:49 AM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 08/14/2018 10:24 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 08/14/2018 1:47 PM
County Manager's Office Level 4 County Manager Review Pending
Board of County Commissioners MaryJo Brock Meeting Pending 08/14/2018 9:00 AM
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1 Procurement Services 1
C i Te County Change Order Form
❑Contract Modification ®Work Order Modification ❑Amendment
Contract#: 16-6598 Change f__#: 3 Purchase Order#: 4500175340 Project#: 60206.1
Contractor/Firm Name: McGee&Associates Contract/Project: Collier Boulevard Landscape and Irrigation
Installation Proiect(US41 to Marino Cir.)
Katherine Chachere, PLA; Pamela
Project Manager Name: Lulich, PLA Division Name: Road Maintenance
Original Contract/Work Order Amount $ 106,060.00 10/25/16 16A24 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 121,220.00 5/8/18 16E4c Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 121,220.00 10/24/2019 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 1,110.00 15.34% Total Change from Original Amount
Revised Contract/Work Order Total $ 122,330.00 0.92% Change from Current BCC Approved Amount
Cumulative Changes $ 16,270.00 0.92% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 1-18-17 Original 6-9-18 Last Approved 7-31-18 Revised Date 1 8-31-2018
Date Completion Date Date (Includes this change)
#of Days Added [ 31 Select Tasks ❑Add new task(s) ❑ Delete task(s) ®Change task
below)
— s( ) El Other(see
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract; and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Additional Hours for Landscape Architectural Services:
1. This change order will increase the dollar amount for landscape architectural services by$1,110.00. The change is
being requested so services continue for this landscape and irrigation installation project. The construction timeline
was increased for various reasons including: loss of time due to Hurricane Irma, HDPE pipe manufacturing delays
due to Hurricane Harvey in Texas, the manufacture and assembly of new AC controllers for the project, and various
rain days. The increase in costs for additional services is a result of the need for increased site visits by the
architect throughout the construction phase due to the extended construction timeline. The onsite construction
meetings will increase from approximately 45 to 49. The landscape architect's work requires an additional 31 days
because once the construction is completed, the landscape architect needs time to prepare as-built drawings for
Collier County required by contract.
2. The original contract included regularly scheduled weekly progress meetings and site visits for the original project
timeline. Due to an increase in the construction timeline, the consultant's need for regularly scheduled weekly
onsite construction meetings and site visits increase as well. Also, extending the schedule 31 days gives the
consultant time to prepare as-built drawings.
3. If this change order is not processed the architect's services will end before the construction phase is completed
resulting in no oversight throughout the construction and there will be no final construction plans or as-built
drawings for this landscape and irrigation project.
Attachments:
• Letter from Michael McGee requesting fees for additional services
• Estimated Project i an-How: ee Support Calculations c^�,� p
Prepared t?'•- +. .'-.. i'►- .. Date: I ' r .lI CJ
K.thenne ac ere,PLA, Projec` .nager
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpt BCC ES
I
2
Accepted by Date:___77/4/____1.6
......
,,pJel A, McGee, RLA isa- -"cGee&Associates
, .
/
--
---_,..,-.4-. ---___ _
Approved by. j Date:
Pamela Lulich, PLA, Landscape Operations Manager
-....
• 1110
.
Approved by: ..11 . Date: 7/2//0
Travis D. Gossard, Sr., Road Maintenance Director. Growth Management Department
Approved by Date:
Thaddeus Cohen. Department Head,Growth Management Department
Digitally signed by
saraschneeberge saraschneeberger@colliergoy.net
DN:
r@colliergov.net cn=saraschneeberger@colliergov.net
Date:2018.07.19 14:55:12-0400'
Approved by. Date:
eet-fMgekro., Procurement Specialist
Sara Schnecherger
i
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY 1
1 13,1CpC, BCC ES
'-
3
7frieee 440.4eiette4
Landscape Architecture
June 28, 2018
Pamela Lulich, PLA. ASLA
Landscape Operations Manager
Growth Management Department
Road Maintenance Division
2885 South Horseshoe Drive
Naples FL 34104
Subject Proposal of Additional Landscape Architectural Services for Collier Blvd (CR 951) from
US 41 East to Marino Cr approx (5 0+1-miles Arterial Roadway) Per Contract 16-6598,
2016-027PR1 Work Order#RM25333, Change Order(CO)#3
Dear Ms Lulich
As requested. McGee&Associates is providing the following proposal of additional services for your
review and approval McGee&Associates(M &A)agrees to provide the following "Additional Services
Scope' related to performing contract administration services for Collier Blvd from US 41 East to Marino
Cr approx. (5.0+1-miles Arterial Roadway). See attached Project Man Hour and Fee Support
Calculations', Sheet AS-1 and AS-2 for service hours and fees
Additional Services Scope
The following additional services and time will be required to attend additional meetings and finalize
services
Justifications and services required and are as follows
Task#8 0, 8.2 Landscape& Irrigation Construction Observations&Compliance. 8 2 c weekly
construction meetings Additional meetings required based upon Contractors completion dates being
extended
1 Under 8.2 c increase 45+/-weekly construction meetings on-site to 49+1- meetings
a 6 0 hours Principal/Senior Landscape Architect
b 3 5 hours Administrative/Clerical Support
Our current July 31, 2018 completion date is not adequate for finalizing services based upon the
installation contract's current final installation completion date of July 29, 2018 We are requesting an
additional 31 calendar days or to August 31, 2018
If additional information is needed. please feel free to contact our office any time
Cordially.
1torL.
ichael A. Mc?-e. r l a . i s a
President, chael A McGee, Landscape Architect P A
d b a McGee&Associates LC 098
Design * Environmental Management * Planning * Arborist
5079 Tamiami Trail East/P. O. Box 8052 Naples, Florida 34101
Phone (239) 417-0707 Fax (239) 417-0708
LCC000098 •FL 1023A
4
ESTIMATED PROJECT MAN HOUR AND FEE SUPPORT CALCULATIONS
ADDITIONAL SERVICES CHANGE ORDER #1
PROJECT NAME:Collier Blvd.(CR 961) CONSULTANT: McGee&Associates Sheet No.AS-1
LOCATION:From:US 41 East to Marino Cr.approx.(6.044-miles Arterial Roadway) DATE:06/28118 PROJECT0: 2016-027.CO03
OWNER/CLIENT COLLIER COUNTY GROWTH MANAGEMENT DEPARTMENT ROAD MAINTENANCE DIVISION Rates per Contract 016-6598
PRINCIPAL/SENIOR
CONTRACT LANDSCAPE TECHNICAL ADMIN,/CLERICAL ESTIMATED ESTIMATED ESTIMATED
HOURS&RATES ARCHITECT CAD SUPPORT HOURS FEES TOTAL
u.is FEE RATE Hrs FEE RATE Ws FEE RATE FEES
TASK DESCRIPTION $300000), $70504'. 560 00.hr
Task 1.BASE PLAN PREPARATION
1 1 04..flan Desetoprnenv 0 30 CO 0 5050 0 SO 00 0 SO 00 $0 00
12 CAD Ne avaluatIo0conseevon 0 00 07 0 SO 00 0 $0 00 0 $000 3030
1 3 Sae Venficahon 6 Rev... 0 SC 03 0 SO CO 3 57 00 0 30(0 50 00
Task 1 Svbtalat 0 so..00 0 10.00 0 9000 0 Moo 50.00
Task 2:SITE INVESTIGATION
2 1 SA4(Vv48.2 6.Nod conFernat,ons 0 30 00 0 $O CO 0 $0 30 0 50 0.0 50 00
2 1 1 Irrsgs12on Water Source E wart:anon 0 5000 0 3000 0 3000 0 300.) 50240
2 1 2 Elecrnssal Pave(Source Evalualk, 0 500(1 0 50 00 0 30043 0 $0 420 5000
22 Dew,'cntefo resexcl,&resseer 5 50(0 0 0000 7 543(0 0 *0 00 50 0,0
73 01300400 FOOT Sao Ostances 6 Clearances 0 5070 0 50 00Q 0 5000 0 5000 50 131
Task 2 5,010101 0 $000 0 WOO ." 50.00 0 00.00 00.00
Task 3,CONCEPTUAL DESIGN(30%Plans)
' 3 I Dann Lar,tlscape 0 50 00 0 SC 00 2 50.00. 0 50 00 30(43
32 Res,ews Meetings A Overson 03 Costs 0 50 0 0 500.0 0 50 00 0 $0 00 SO 00
r ask 3 5004 4.4 0 9000 0 WOO . 90.00 0 MOO 60.00
Task 4:DESIGN DEVELOPMENT(604 Plans)
—
4 1 DesorrLand,aps 0 5000 0 5050 0 50 040 0 50(40 543 00)
42 Scat Cntena 0 SOLO 0 5000 0 50 03 0 50 00 30(4)
4 3 FelAzabon C...niena 0 03 00 0 50 CO 0 50 00 0 5004) 5700
44 6sdlds C-Hteraa 0 50 00 0 3000 0 5500 0 00 00 SO 30
4 5 1.4(Site. 0 SO 0:1 0 50 00 0 SO CO 0 50 00 30 00
40 Desein.lrogauon 0 5.030 0 SO(s) 0 30(40 0 50 00 00 00
4 7 (.3.p.on or Costs o $0 00 0 50 CO 0 00(43 0 0000 30(5
4 E FA...tan.uais(24.76 0 1 III?plans I 0 5000 0 $002 0 24001) 0 30 00 50 CO
4 9 Renews Meelosgs&Address COnlVedIS 0 50 DO 0 50 co 0 SO CC 0 50 00 3000
1 ask 4 Subt0141 0 $0.00 0 $0.00 0 $0.00 0 10.00 sue
Task 5:CONSTRUCTION DOCUMENTS(90%Plans)
5 1 CSes<in4 andscape 0 3000 0 511 00 0 30CC 0 3000 0000
02 Desaon-lrogavon 0 *0 00 0 00,30 0 SO 1X) 0 50 CC $0 001
5 3 Opin.o,or Co.as 0 $000 0 $0 01) 0 00 00 C. 50 00 50 00
5 4 Soexeritals 024.36 A 1 I 1 7 pans) 0 30 OD 5 0000 0 50 00 c 50 00 3030
5 5 Renews Mee,gsgs 6 Acksess Coenn,ers 0 00 00 C 00 00 0 SO OC 0 50...•C 3700
Task 5 OobIeI03 0 00.00 0 MOO o Woo 0 woe $0.00
5
ESTIMATED PROJECT MAN HOUR AND FEE SUPPORT CALCULATIONS
ADDITIONAL SERVICES CHANGE ORDER #1
PROJECT NAME:Collier Blvd.(CR 951) CONSULTANT: McGee&Associates Sheet No,AS-2
LOCATION:From:US 41 East to Marino Cr.approz,(6.0,-/-miles Arterial Roadway) DATE:06/28/18 PROJECT#* 2016-027-C003 1
OWNER/CLIENT:COLLIER COUNTY GROWTH MANAGEMENT DEPARTMENT ROAD MAINTENANCE DIVISION Rates per Contract#16-6598
PRINCIPAL/SENIOR
CONTRACT LANDSCAPE TECHNICAL ADMIN r CLERICAL ESTIMATED ESTIMATED ESTIMATED
HOURS&RATES ARCHITECT CAI) SUPPORT HOURS FEES TOTAL
Firs FEE RATE Firs FEE RATE Hra FEE RATE FEES
TASK DESCRIPTION 5150 onit,i $70 004tr $60 CON '
Ted,6 CONSTRUCTION DOCUMENTS(100%Plans]
8 1 Deson Land5Cape d.,rthaaaon 0 $0 00 0 SOLE) 0 $7100 0 $0 00 50 00
6 I a Cover'Peet C 5000 0 SO CO 0 $000 0 50 00 SO 00
6 I 9 ",armg Plans C SOLO 0 19 00 0 $O CO 0 5000 $0 CO
6 I c Planeng UstScnedute 0 50 00 0 SO CO 0 SOT) 0 SO 00 50 00
IS 1 a Plantmg Instal/31.n Deta;ls C SO 00 0 8.0 00 0 $000 0 5000 SO CO
8 I a Decorahve Pave.'nstailarl•on Deals C SO 00 0 S01:0 0 SOLO 0 SC CO SO CO
5 11 Medan Soil P'eparafion De1a,ls 6 spN,11calrons C SO 00 0 50 Co 0 5000 C 50 00 50 00
02 Oprnon of Cods 7) 50 00 0 50,-,G 7) Sa DO 0 SC 7)0 00)00
.1.,
T95,,6 Sub...0".x 0 $00.00 9 $000 0 $0.00 0 Woe Woo
Taak 7. BIDDING ASSISTANCE
7 1 Pre OM maetrng 0 0000 0 3000 0 5006) 3 00 07) ' Cl)
7 2 PTepare Addendum&adrust TOO 7 alowatton 6 00,ceon OT Cost 0 SO OG 0 80 05 0 5000 0 $000 ..?..)
Task 7 000 LEA 0 $0.00' 01 Moo' 0 u.00 0 WOO 00 70
14 elt 9. CONSTRUCTION ASSISTANCE
8 1 Pre-05onstruttion Meeing C SO 00 0 50 00 0 0006) 0 0000
02 La90scape 8.Irrtgation Consquebor Observations 6 Campirance 0 50 00 0 50 010 0 50 00 0 $0 00 06
02 a Props l begmnind sae 105.1 0 50 00 0 SO DO 0 SO 00 0 $000 S
8 2 t Pro/ect Ole Cons:90966o 00sos e 50 00 0 50 00 0 00 00 0 SOLO 1
8 2 c Attend Weekty Construct°,Meetings 6 5%0 00 0 SO 00 07, 521000 9 5 SI 71000 51/7
8 2 a Contract Duuonem SrAsstamai Compienon Obsstra9ons,VtaalScatKass 8.Submaals 0 00 00 0 50 CO 0 SO 00 C $050 1
02 a Contract Dock:num FIA Corr 00.5evations,Venketrons 6 Submittals 0 SOLO 0 50 00 0 5000) 0 5000
O 3 1n1ga1ah,Fear Coniptetron Assistance 6 Observation 0 50 00 0 SC DO 0 5000 0 50 101)
8 3 a ImcaSon 0,4041anhal cOrnpielhan 0 50 50 0 10 CO 0 0)00 0 00 00 5.. ,
031, 000a1100 Final COnlpiEW/n 0 50 00 0 $0 00 0 5501) 0 $0 CO $000
Task 8 Suetotat 6 $wot° o WOO 3,5 $210.00 9.5 $1010,00 11,110.00
Task 9 FLEIMBERSABLES..Per contract 16-6598 50 00 $0.00
Task 10. PUBLIC INF oRmAnoN MEETINGS . , , -
10 I Put*,Meering ma)Eiherts 0 $0 01) 0 5050 0 50 00 0 SO CO $000
10 7 ..10%(stens and rewew meetng 0 50 00 0 1.000 0 50 CO 0 $000 $000
¶03 60%Wows 0151 rev.inv 10111,11) 0 $0 70 I) 5.000 0 5300 0 50 Cl) 50(06
10 4 90%pains and review rsveling 0 5000 0 SO 00 0 $300 0 0000 50 00,
10 5 100%pia,,$and revtery meeting 0 50 01) 0 5000) 0 80 50 0 SOLE.) $000
10 6 Pubhc MeetTna va717 00141511a 0 *000 0 $000 0 SO 00 0 SO 00 $0 00
Task 19 Soolote1 0 5000 0 10.00 0 5000 0 5000. 59.00
Task 11 As-Built/Record°,. N9, 0 50 00 0 50 00 0 00 CO 05000 50(0)
r.s.•11 Soblala, 0 $000 0. 00,00 0 $0.00 0 50,00 a *0.00,
Totals. 6 5900.00 0 5009 7,5 01003 9.5 $3,110,001 $1,110.00
6 2
Procurement Services
Cotler County Change Order Form
..........--4,.........„.......„„
CA Contract Modification 0 Work Order Modification 0 Amendment
Contract#: 17-7155 Change#:I 1 Purchase Order#: 4500183987 Project 0: 60172
Contractor/Firm Name: Horsepower Electric.Inc, Contract/Project: County Road No.856 at Madison Park Blvd
John W.Miller Growth Management
Project Manager Name: Division Name:
Original Contract/Work Order Amount $ 497,497.00 9-26-2017/iginal BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 497,497.A/26/17; 16.A.36 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 497,497.00 7/31/2018 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 497,497.00 0.00% Change from Current BCC Approi.ed Amount
Cumulative Changes $ 0.00 0.00% Chance from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 4/2118 .,.." Original 7/31/18 7 Last Approved Revised Date
=!.'41 10/02/18 ke/
Date "" Completion Date Date (Includes this change)
#of Days Added 63 Select Tasks 0 Add new task(s) 0 Delete task(s) 0 Change task(s) I4 Other(see
below)
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested);2.)why this change was not Included In the original contract;and,3.) describe the impact
if this change Is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1.The mast arm order for this project was placed with the manufacturer on 12/21/17,shop drawings and paint samples were approved,
the order was released for manufacturing on 2/14/18 and the manufacturer provided a completion date of 6/29/18. Since.then,
the manufacturer has experienced delays with the order due to factory problems(letter of explanation attached)and the overburdening
of small pole manufacturers in the nation,including Millerbemd,caused by the loss of one of the largest steel pole manufacturer(Union
Metal).Currently,the poles are expected to ship 8/3/18 and be received approximately one week later.
2.It was not anticipated that supply problems would result un such substantial delays to construction start.
3.If this change is not approved,the contractor who placed the order in a reasonable time frame,would be assessed liquidated damages
at$1,074.00 per day through no fault of his own.
.....7 /
Prepared by A.,„' Date:
Rohn W.MiKer,t,.ransportation Engineering,Growth Management Division)
t
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the conttact/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shaliConstit4te a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professiondarismg.out of 0/related toithe change set forth herein,including claims for impact and delay costs. 1 i
Accepted by „: .
Date: 7 2.1-1 I
. .,,I .
11/44tiChaelez,Pcp.A:';,)lorsepc(itier Electric,Inc,'',
1 ,.• /r
) .__-..—--—7 -7/_/S
Appro:,d by: i. i'-'4-. '11. ,..1,---- ----_,, . .c,/, i f-- Date: . ‘
i
Aitt , JaY'Ah .,`. P E !"e. . Ttansportati. E iiinri g,Growth Management Division
Iv .,
r, . 0 X e, _ ..
A:. ..' ed by: . / Date: t %.
Thadd..u L. ii hen, if:,..dm:. ea
saraschneeberge
Approved by _r@crlI:e qnv npt ,-..,..-,..:.:4„:,:;-,!,;,-- Date.
Colon,Procurement Professional
Sara Schneeberger
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
CC
Adrnk. MRM ecc es
��
�
M MILLERBERNO ----
July 1y.%O1O
Lightworks
Jenae Leon
7O35SN/47mSt, Ste A
Miami, FL 33155
MMC Sales Order No. 8U528/P0#F50082G3
FL COLLIER CO. CR856(RADIO RD)@ MADISON PARK BLVD SANCTUARY DR
Dear Jenae,
|am writing to inform you of the expected completion date for this order. Purchase order F 5060 263 was received at MMC on
12/21/17(MMC order#8052O). The approval for release was received on2/12/18however,could not baformally released until
2/14/18 when the awaiting paint approval was received.After receipt of approvals and notice to release order for manufacture,
this order was estimated to have a completion date of 6/29/18. Then it was revised to 7/1 3118, and the current revised estimated
completion date ionow 8/O8/18.
The change in the expected lead-time is the result of challenges in the factory that reduced throughput below targeted
levels for a number of weeks.These issues have been addressed,and the factory has returned to full production.
Unfortunately,the situation with the factory has resulted in a backlog that requires us to reset completion dates. We at
MMC have efforts underway to improve capacity in our shop processes. How8ver, the rate at which we have been
able to achieve the needed capacity has not been in alignment with the high volume of releases we have seen coming
in Thove0om,we realize we have overloaded our shop capacities and need to realign ECD's to meet our current
situation.
I wanted to make you aware of further increased lead time for steel pole products. Lead times began to rise late 2017,
early 2018 when the industry lost one of its largest steel pole manufacturers. The load carried by this manufacturer
was essentially dispersed through the handful of other pole manufacturers in the nation including Mi|ledmmd, As we
continue into the busiest time of the roadway construction season, lead times will continue to increase. This is in part to
a number of factors. First as stated above,with the absence of Union Metal,our average work load has increased
Two,we are finding that more of the National Highway Bill money is being dispersed increasing the number of roadway
projects throughout the country. Lastly,with the ever-increasing steel costs, manufacturers, such as Millerbemd,are
not stocking raw materialsRather purchasing them on an as needed basis per project until steel begins to decrease.
On behalf of all of us at Millerbernd, I apologize for missing our oriinal completion date. I understand that this can
cause significant challenges to your projects and your business. My hope is this advance notice will allow you to make
adjustments to your pt plan to reflect this change.
If you have questions or concerns,you can address them to your regional sales manager, Martin Penhaligon(407)-
951'1O84
With sincerest apologies,
Martin Penhalinn
Regional Sales Manager
martiop@miUnrbwmdmfg.nom
8 3
Proour mtenit Services
awe Order Form
Coned illodersation 0 Work Order lianas.>.. CJ ' ` " .. r firi
comma s: 1 Cham 1l w Order#; ..., I'
ContraotenFIrm Rome: Merdhagan Road a Bddye commxpratect
.Wile Blvd.over Cypress Cared Bridge
project manager Name: Mathew ThomasMelon Numb:i T
Lagar unctuous=caw MOM3,730 719.70 711V7df, 11.C. Glfleaer t A;Aipnovap Mee; mem I
Cunard BCC Approved Amount $ 3.730,719.70 TriIrttL 11.v Last BCC Approval Date;Agenda item S
Oterant C.onlracOWodt Order Amount $ 3.7'30,719.70 srmalru3 SAP Contract Expiration Oats(Mastion
Amount of this Change O.00 u.lAr Total Change from Original Amount
Revised ContractlWork Order Total $ 3.730.71#1,Z 0.000A Change from Cunard BCC Approved Amount
Cu Changes 0 0. from Current AmoUnt
Completion Dub,Daeoripdon of the Taskhy Change,and RRSoeee for int Change
Notice to Proceed 10312017 �r 8/0402018 Last Approved 81 018 Revised Dab 5 18
Date _trranpaldilkoa Date Date Oneness!tis change)
1f of Days Added 28 days Select Take ®Add new tasks) 0 Delete MOM ®Change task(s) ❑Other(..e
Maw)
Provide a response to the followkag:1.)detailed and specific expianattarhadonee of the requested change(s)to the IW(s)andor the additional days
Impact if change i nottpp Attach(V requaresdk e)why this intone on tom Dation as not indudad M the MOW oentrac4 and.andlbr Contractor If needed.describe the
Change order#2 will add 28 days to the contract time.
1. Add 28 days to the contract time for holidays and weather days.
2. Granting additional days to the contract time for holdays and for days missed due to inclement
weather is in conformance with the originsi contract.
3. If this change Is not processed,the county would not be adhering to the contract i t grantiltg days
and the contractor, Manhattan Road and Bridge, may be unable to meet the substantial
completion date.
Prellend bF 7 - Date: /ligIts�
(., P.E..Project Engem'.AS AI)
Acceptance of this charge Order shit ccralhrts a modification to Contract!work order identified above and will be actgict to all Bae same
terms and melons as contained In the contract!work order andlceted chow ss fully as 8 the same ware staled in this acceptance. The
agustment.tray,to the Contract.hal cereettrrte a full end end sediment of any and al clue of the Contractor!vendor!Consukant1
Design Profession arlairg out of or related to the change set forth herein,Indudig dims for impact and delay costs.
AccePted IL Li ane SZVAL
( Land,Project M nagar.Mantuan road a Bridge)
saraschneeberg ..ratnhneignedby
schneeberger,colliergov.net
er@colliergov.ne°�saraschneebergeramlliergov
.pared by. t Det I
Dap 7018 V.4&34-04'00' beta.
,Procummer t Services rjlviwdon)
Sara Schnee erger ,
Rohn 101210014 (olvalons nlho may nods addling sgn.sa a may Include on swam shoat.) MialliNIMIUMBOLY
M Kess
9
•
Data 7/20/fe
vett by:
(bleb Thomas,E.1„,Project tAanepr,Colter County Trooportation Eonsing Melon)
,•41111PIP 7"240117
Approved by: -
(Owe ,Rood Coneauctiors Menem Ditto
Collier Cow*Transportafen Enotneerkte Divideri)
2,04.-ft
Approved by: kottelkm. Deer,
PE„ * ,Coate • Trensporisikuitnianeettno C4Oeten)
br:
Append 4( tio)„, 69tfrc4 Delo
cfneeneue1.rceon,Orneetaer(Hoed,Collier Garth Man mord Deputation)
p4,,t.,„44 $ (Otrisions Po may aqui".Wake*slwadures boy boob On Uplink des0
•
moo egg wOree •
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This change order seeks to grant additional holidays pursuant to FDOT Specification 8-6.4 Suspnsion of
Contractor's Operations-Holidays and Special Events as well as additional weather days for the
weekends affected by Hurricane Irma. Below are the findings:
Memorial Day 2817-One(l)day was granted (Monday May 29*). Pursuant tospec O'6.4'the contractor
is entitled to the Saturday and Sunday immediately preceding.Two(2)additional days can be granted in
accordance with the spec.
Labor Day JD17-One(l)day was granted (Monday September uth). Pursuant to specf��the
contractor is entitled to the Friday,Saturday and Sunday immediately preceding. Minimal work took
place on Friday so three (3) additional days can be granted in accordance with the spec.
Thanksgiving 2017-Two (2)days were granted (Thursday November 23'd and Friday November 24th).
Pursuant to spec 8-6.4, the contractor is entitled to the Friday,Saturday and Sunday immediately
following. Two(2)additional days can be granted in accordance with the spec.
December 24thiaauary 2 -Three(3)days were granted (Friday December 23r0(24^m
observed Friday),
Monday December 26th(25th observed Monday)and Monday January 1"). Pursuant to spec 8-6.4,the
contractor is entitled to December 24th-January 2nd Inclusive. Eight(8)additional days can be granted in
accordance with the spec.
Hurricane Irma impacts were determined to occur from September 8th through September 23 .Ten(10)
days were granted which omitted weekends.The weekends can be granted therefore six(6)additional
days are due to the contractor
These changes result in a total of twenty-one (21)days which will be granted via CO 002.
In addition, two(2)weather days are due for May and one (1)for June (See May and June 2018 Weather
Letters)as well as three (3)days for Memorial Day 2018 and one(1)day for Independence Day 2018
(See Holiday Letters).
This results in a total of twenty-eight days to be granted via CO 002 (19 Holiday, 9 Weather).
7r1' County I I Procurement Services 4
Change Order Form
❑Contract Modification ®Work Order Modification ❑Amendment
Contract#: 16-6598 Change#: 2 Purchase Order#: 4500177773 Project#: 60207.2.1
Contractor/Firm Name: Johnson Engineering, Inc. Contract/Project: Santa Barbara(1-75 to Copperleaf Lane)
Katherine Chachere, PLA
Project Manager Name: Division Name: Road Maintenance
Original Contract/Work Order Amount $ 46,230.00 10/25/16 16A24 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 46,230.00 10/25/16 16A24 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 46,230.00 12/31/2018 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 46,230.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 5/9/2017 Original 7/27/2018 Last Approved 12/31/2018 Revised Date 12/31/2018
Date Completion Date Date Includes this change)
#of Days Added 0 Select Tasks ❑Add new task(s) ❑ Delete task(s) ®Change task(s) ❑Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract; and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Additional Hours for Landscape Architectural Services:
1. This change order will reallocate the amount of$5,530.00 from Task 4—Construction Assistance to Task 2—
Landscape and Irrigation Plan. This change is due to a request from staff to revise the irrigation design and layout
to move a well location and add additional irrigation zones for sod and landscape zones on Golden Gate Parkway
medians to connect to existing landscape and irrigation on this roadway.
Staff determined that construction assistance(Task 4)time on the project will be limited based on the amount of
oversight required on the first segment of Santa Barbara (Davis to 1-75); therefore, we are requesting that some
hours and money allocated for the Construction Administration task shift to the design services task to cover the
amount of time needed to prepare the plan revisions requested by County staff.
2. The original contract included time for the consultant to complete interim site visits and attend weekly construction
meetings. The consultant can complete the irrigation revisions requested by County Staff members without
incurring additional fees if the meeting times are reduced.
3. If this change order is not processed the landscape architect's services will exceed the allotted time allowed by the
existing work order. This work will not be completed to the satisfaction of County Staff and will not succeed. This
project will not meet the expectations of the Board of County Commissioners and the Public.
Attachments:
• Letter from Johnson Engineering Inc. requesting fee reallocation for additional services
• Johnson Engineering Financial Management Plan for tasks
• Work Order Contract 16-6598"Fixed Term Landscape Architectural Services
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin RPf BCC ES
12
Prepared by: Date:
Katherine Chachere,PLA,Project Manager
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Cont •ct sh,I1 institute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional a)ng of titl to change set forth herein,including claims for impact and delay costs.
-.4.1k4
Accepted by Date Date: t ft41,
Je' ' I :• ;11F Principt Landscape Architect
Approved by: Date:
Joseph Detate,PLA,Principal Project Manager,Growth Management Department
Approved by: Date:
Travis D.Gossard,Sr.,Road Maintenance Director,Growth Management Department
Approved by: Date:
Thaddeus Cohen,Department Head,Growth Management Department
Approved by: Date:
Cat Bigelow,Procurement Specialist
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
Admin BCC
Rpl RCCF4
13
Prepared by:- Date: I -2C
Katherine Chachere,PLA, Project Manager
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment,if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: Date'
Jeffrey a Nagle. RLA Principal Landscape Architect
-'
Approved by e - 4 Date: 5- •
J.:-ph .ea e, PLA, Principal Project Manager, Growth Management Department
1111111%,
Approvd by: 41111 Date:
r'STravis D. Gossard, Sr_ Road Maintenance Director,Growth Management Department
Digitally signed by ShueGene
ShueGene
Date:2018.08.01 14:04-17
-04'00'
Approved by Date: 8/1/2018
11-IYARTAIMICK4-1),(NiWctin4Vfa-41iii,Growth Management Department
Gene Shue, Division Director-Operations Support
saraschneeberge si,,,,,,,,,,,,,,aeet,ebtyeteethet,„et
UN
Approved byr@colliergov.net Date:
Cat Bigelow, Procurement Specialist
Sara Schneeberger
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
I- BCC
Admin BCC ES
Rpt
Coff-ter County 14 Procurement Services
Change Order Form
LI Contract Modification I Work Order Modification LI Amendment
Contract#: 13-6164-TE Change#: 1 Purchase Order#: 4500188576 Project#: 72009 9
Contractor/Firm Name: Ardaman&Associates Inc. Contract/Project: Soil Borings—Phase 6b/c Livingston Rd 24"FM
Michael Stevens Engineering&Project Management
Project Manager Name: Division Name:
Original Contract/Work Order Amount $ 5,038,50 2/25714. 16E5 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount #NIR Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 5,038.50 3/8/2019 SAP Contract Expiration Date (Master)
Dollar Amount of this Change 0,00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total 5,038.50 #N/A Change from Current BCC Approved Amount
Cumulative Changes 0 00 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 8/2/2018 Original 10/1/2018 Last Approved 10/1/2018 Revised Date
Date Completion Date Date (Includes this change)
#of Days Added Select Tasks LI Add new task(s) Delete task(s) 0 Change task(s) Other tsee
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract;and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed
1 Detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added (if requested).
Response Addition of line item rates to Schedule B' Rate Schedule to cover work to be performed under this PO. Proposed additional
rate schedule is attached.
2. Why this change was not included in the original contract
Response:
The proposed rates were not included in the original master contract because it was not known at that time which of these specialized
rates involving specific subsurface utility engineering(SUE)tests and analyses would be needed. The solicitation was meant primarily
for general testing services, arid specialty service rates were not negotiated during the contract development because all of the
variables and needs were not known at that time.The contract does allow for the addition of hourly rate categories for specific
services.
3. Describe the impact if this change is not processed
Response The results of Geotechnical Exploration and Testing work provide needed information about the soil characteristics and
strata. Without this information consultants and contractors make assumptions about soil characteristics and strata.
Assumptions create risk for contractors and risk may be reflected in their bids If this amendment
is not processed,utility construction costs and risks of improperly designed underground utility work may
increase. These rates are common to the various types of subsurface exploration and testing required for uhlilty work
41/11 6„;
Prepared by LAz./- Date: / /
/
(Michael Stevens, Sr. Project Manager) /
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Br,Cp BCC ES
15
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above as fully as if the same were stated in this acceptance The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant i
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs
\-.<2.,...4,, ------)
Approved by (7t5 izza-ii. Date des I I 7;
(Craig Paier, Prin Proi . anager)
Accepted by -----$) .1Ak (-)4j.ki-j- , I
Date -1/3/j/t
(Gary Drew,Ardaman&Associates)
Digitally,igned by
saraschneeberge,araschneebergewcolliergov net
ON
r@colliergov.net mesaresehneeberger44colhergov net
Date 2018 08 07 1417 44-04'00
Approved by Date
_
(Sara Schneeberger,Procurement Specialist)
Re visee 10/28/2014 (Divisions who may require additional signatures may indude on separate sheet.) 1 r—
PROCUROIENT USN ORLY
1 APtin itpt i woes I
16
im Ardaman & Associates, inc.
mAiiiGeotechnical,Environmental and
Materials Consultants
July 31, 2018
TO: Collier County Government
Engineering and Project Management Division
Attention: Mr. Mike Stevens
VIA: michaelstevens a colliercov.net
SUBJECT: Schedule B Compensation and Method of Payment for Individual Test Fees
Contract#13-6164"Professional Services:Architect and Engineering"
Discipline(s): Testing (TE)
Dear Mike:
Attached is our Schedule B for compensation and method of payment for individual test fees for Contract
#13-6164"Professional Services:Architect and Engineering"Discipline(s):Testing(TE). The fee schedule
should cover our testing services to Collier County under this contract. This is in addition to the Schedule
B: Rate Schedule already established in our contract.
Please contact me if you have any questions.
Very truly yours,
ARDAMAN&ASSOCIATES, INC.
Florida Certificate of Authorization No. 00005950
k"."''''""41 /11AA7.-
Gary A.Drew, P.E.
Vice President/Branch Manager
License No. 35504
GADlegs
ATTACHEMENT FEE SCHEDULE(PGS.1-5)
9970 Bavaria Road,Fort Myers,Florida 33913 Phone(239)768-6600 FAX(239)768.0409
Florida: Bartow,Fort Myers,Miami,Orlando,Port Charlotte,Port St,Lucie,Sarasota,Tallahassee,Tampa,West Palm Beach
Louisiana: Alexandria,Baton Rouge,Monroe,New Orleans,Shreveport
17
ARDAMAN&ASSOCIATES,INC.-FORT MYERSINAPLES
SCHEDULE e-COMPENSATION AND METHOD OF PAYMENT FOR INDIVIDUAL TEST FEES
CONTRACT#13.6164"PROFESSIONAL SERVCIES:ARCHITECT AND ENGINEERING"DISCIPLIItE(S):TESTING(TE)
Subsurface Soil Exploration
1.0 MOBILIZATION
1 1 Mobilzation and Dentobization of Drill Crew and Equipment per site $ 350 00
2.0 STANDARD DRILLING
2.1 Auger Borings(4-inch) per lineal reot 11 40
2.2 Wash Boring(ratings only-up to)inch)
2.21 Soil Prang per lineal foot 8.20
222 Rod Drilling per lineal foot 13 70
2.3 Standard Penetration Test(SPT)Borings(ASTM D-1536)in So (14-Values 50)
2.3.1 from surtace to 25 feet per lineal foot 17 00
2.3.2 from 25 lo 50 feet per lineal fool 1900
2.3.3 from 50 to 100 feet per lineal foot 21 10
2.3.4 from 100 t 125 feel per lineal foot 27.00
2.3.5 from 125 to 150 feet per lineal foot 35 50
2.4 Standard Penetration Test(SPT)Borings in High Resistance SoRtRock
(NNalues>50) addl price per Meal foot 3 40
2.5 Fumish,Instal end Remove Casing(up to 4-inch)
2.5.1 horn surface to 50 feet per lineal foot 10 15
2.5.2 from 50 to 100 feet per lineal root 12.40
2.5.3 from 100 tio 150 feet per lineal foot 16 00
2.6 Dniing(time basisY2-Man Crew per.. crrwhour 212 00
2.7 Drilling(time basis)13-Man Crew per crew-hour 262.00
2.8 Rock Coring(N size)
2.8.1 horn surface to 50 feet per lineal fool 39,75
2.8.2 from 50 to 100 feel per lineal foot 45.75
283 from 100 to 150 feet per lineal foot 51.50
3.0 SAMPLING
Continuous SPT Sampling(below 10 feet)
3.1 from 10 to 25 feet per addl sample 32 75
3.2 from 25 to 50 feet per addl sample 36.00
3.3 from 50 to 100 feet per addl sample 41,00
3.4 from 100 to 125 feet per add'lsample 46.00
3.5 from 125 to 150 teat per addl sample 57.50
3.6 Undisturbed Samples-Shethy Tube per sample 146.00
4.0 OTHER CHARGES
4.1 Clearing Difficult Access,Hole location and sel-up per crew hour 191.00
4.2 Grouting and Sealing(plus materials) per crew hour 212.00
4.3 Standby Time per crew hour 191.00
4.4 Permits Per fob At Cost+10%
4.5 Materials and Supplies Per fob At Cost+10%
4.6 Maintenance of Trak(MOT)by Subcontractor Per 09 At Cost+10%
Page 1 of 5
18
ARDAMAN&ASSOCIATES,INC.—FORT MYERS/NAPLES
SCHEDULE B•COMPENSATION AND METHOD OF PAYMENT FOR INDIVIDUAL TEST FEES
CONTRACT#13-6164"PROFESSIONAL SERVCIES:ARCHITECT AND ENGINEERING"DISCIPLINE(S):TESTING(TE)
Hydrocreolooical Field Services
50 PIEZOMETERS AND OBSERVATION WELLS
2-4rd Piezometers(slip jant sthedule 40 PVC)
51 from surface to 50 feet perineal led $ 35 00
52 from 50 to 100 feet per meal fool 40 00
6.0 WELL SECURITY
61 Calm*Pad each 190.00
6.2 Aluminum Lacking Well Protector 4'z 5each 190,00
63 8'Monitor Well Manhole(includes concrete pad) each 330 00
7.0 FIELD PERMEABILITY TESTS
71 In-Sno Permeability(requires Tistallabon of piezometer or casrg) per how 212 00
7,2 Double Roo In Ntrorneter Test AS TM 03385) each 685 00
89 OTHER CHARGES
8.1 Well Development per clew hour 212 00
8.2 Well Abandonment(plus matenals) per aew hour 212 DO
8.3 Generator per day 147 00
8.4 Air Compressor per day 79.00
8.5 Peristaltic Purging Pump per day 66.00
8.6 pH/Conducty Meter per day 29.50
8.7 Turbidly Meter per day 67.00
88 Concrete Saw per day 143.00
8.9 Vibration Monica per day 276.00
Page 2 of 5
19
ARDAMAN&ASSOCIATES,INC.-FORT MYERSINAPLES
SCHEDULE B•COMPENSATION AND METHOD OF PAYMENT FOR INDIVIDUAL TEST FEES
CONTRACT#13-6164"PROFESSIONAL SERVCIES:ARCHITECT AND ENGINEERING"DISCIPLINE(S):TESTING(TE)
Laboratory Soil Testing
9.0 SOIL CLASSIFICATION TESTS
91 MoGage Content(ASTM D 2216) each $ 14 50
92 Organic Content(ASTM D 2974) each 33 50
9.3 Unit Weight/Glassificabon(Undisturbed Sample) each 66 00
9,4 Sieve Analysis(ASTM D-421 D-422) each 5200
9.5 Percent Fines(ASTM 0.1140) each 35.00
96 Hydrometer Analysis(ASTM 0-422) each 113 00
9 7 Sieve Analysis Down tc#230 Sere plus Manse;Color each 85.00
98 Atterherg Limits lASTM D-4318) per set 114.00
99 Asphalt Contenr 0 SW(FM5-563) each 11200
9 15 Deletenous Suestances b RCA Base each 2000
9 11 Shrbkoge Limit(ASTM 0.4943) each 89 00
912 Specific Gravity(ASTM D-854) each 99.50
10.0 COMPACTION TESTS
10 1 Standard Proctor(ASTM D-98) each 115.00
10,2 Modified Proctor(AS TM D-1557) each 115 00
10.3 Lmerock Bearing Ratio(FM5.515) each 386 00
11A CONSOLIDATION TESTS
11.1 Incremental Gensoidal=Test(ASTM 0-2435)
1111 Load,Up to Ten Unload Increments per lest 640,00
11.1.2,More Than Ten Load-Unload Increments per add)increment 57,00
11.2 Constant Rate of Strain Consolidation Test(ASTM D-4186) each 655.00
12.0 PERMEABILITY TESTS
12.1 Permeabilly Test on Sand each 25000
12 2 Penneabiily Test on Fine Grained Sol
12.2 1 K>10 i onisec each 320.00
12.2.2 K<10 1 cm/sec each 458.00
12.3 Permeation With Fluids Other Than Water adc17 per test 20300
13.0 STRENGTH TESTS
13.1 Strength Index Tests(Tame Penetrometer,etc) each 6.25
13.2 Vane Shear Test each 23.80
13.3 Unconfined Ganpresson Test(ASTM D 2166)
13.3.1 Strength Only each 57 50
13 3.2 With Stress-Strain Curve each 105 00
13,4 Triaxial Tests
13,4.1 Unconsolidated Undrained(AS RI 0.2550) each 276.00
13.42 Unconsolidated Undrained(with pore pressure tospocse) each 615.00
13.4,3 Consolidated Undrained(with pore pressure response) each 615.00
13.4.4 Conso5dated-Drabed on Sand each 50000
13.4.5 Consolidated-Oraned on Fine Grained SPils each 660.00
13.4.6 Use ol Fluids()tier Than Water addl per test 203 00
13,5 Direct Shear Tests(coarse-graned soils)
13.51 Conventional 2 3'Box Shea' per normal bad 305.00
13.5.2 With Stress Reversals per nonnal load 46700
13.5.3 With Geosyntietcs per normal bad 320.00
13.5.4 Direct Simple Shear Test(ASTM 0.6528) per normal load 805.00
13 6 Spit Tensie on Rock Gore each 147.00
13.7 Compressive Strength of Rod Core each 54.00
Page 3 of 5
20
ARDAMAN&ASSOCIATES,INC.—FORT MYERSINAPLES
SCHEDULE R-COMPENSATION AND METHOD OF PAYMENT FOR INDIVIDUAL TEST FEES
CONTRACT tr13-6164"PROFESSIONAL SERVCIES:ARCHITECT AND ENGINEERING"DISCIPLINE(S):TESTING(TE)
Laboratory Chemical and Aggregate Testing Services
14.0 CHEMICAL TESTS
141 pH Water each $ 810
14 2 Sulfate each 44 50
14.3 Chloride each 4.4.50
14.4 Sol pH each 44.50
14.5 Resistivity each 49.50
14.6 Carbonate Content each 120 00
14 7 Water Corrosivity Series(FM5-550,551,552,533) each 101.50
14 8 Soil CorroOdity Series(FM5-550 551.552,553) each 177.00
15.0 AGGREGATE TESTS
15.1 Sieve Analysis of Fine Aggregate each 64.00
15.2 Sieve Analysis of Coarse Aggn3gale each 79100
15 3 Specific Gravity and Absorpticti each 121.00
1531 Fine Aggregate each 121.00
15 3 2 Coarse Aggregate each 121 00
15.3,4 Rip Rap(maximum 6-itch) each 121 00
16.0 CHEMICAL LABORATORY SUI3CONSULTANT SERVICES
16 1 Soil and Water Laboratory Analytical Testing At Cost+10%
Page 4 of 5
i
11
,
21
ARDAMAN II ASSOCIATES,INC.-FORT MYERSINAPLES
SCHEDULE B•COMPENSATION AND METHOD OF PAYMENT FOR INDIVIDUAL TEST FEES
CONTRACT ItI3-6164"PROFESSIONAL SERVCIES:ARCHITECT AND ENGINEERING"DISCIPLINE(S):TESTING(TE)
Construction Materials Testing
17.0 SOILS
17.1 Tedinician per hour $ 72.00
17.2 InRlace Density Tests(in addition to ledmician rate) each 16.50
17.3 Standard or Moolfied Proctor each 115.00
17.4 timer:di Bearing Ratio(LBR)Tests each 386.00
17.5 Sieve Analysis each 52.00
17.6 Organic Content each 33.50
17.7 Moisture Content each 14.50
17.8 Atterberg tinits each 114.00
17.9 Percent Fines each 3500
18.0 CONCRETE
18.1 Technician Casting Specimens and Performing one Slump Test per set.
Temperature Measurement.and Specimen Pick-up per hour 7200
18.2 Compressive Strength
182.1 Cytindrical Concrete Specimens per cylinder 17.00
18.2.3 Mortar Cubes per cube 1700
18.2.4 Grout Specimens per specimen 17.00
18.2.5 Cyinders Made By Others per cylinder 21 00
18.3 Flexural Strength ol Beams per specimen 54.00
18.4 Additional Slump Tests each 17.00
18.5 Air Content(ASTM C 231) per test 17,00
18.6 lint Weight of Fresh Concreis(ASTM C 138) per lest 17.00
18.7 Concrete Core Break(ASTM C 42) each 33.50
18.8 Shotcrete Coring and Strength(Panels) each 80 CO
18.9 Core Absorption(ASTM C497) each 38 50
19.0 ASPHALT
19.1 Technician Sampling Bituminous Pawig Matures per hour 72.00
19.2 Bitumen Extraction and Aggregate Gradation each 176.00
19.3 Laboratory Density Determinations by Marshall Method
with Stability and Flow Determinations each 17600
19.4 Density Determination of Cored Specimens each 33.50
19.5 Thidoess Determination of Cored Specimens each 12.00
19,6 Inflace Density Tests(Nuclear Density Bactiscatter Method)
19.6.1 Technician per hour 72 00
19.6.2 Density Tests each 16.50
19.7 Control Strip Densities each 585 00
20.0 CORING
20.1 Mobiization ol Coring Equipmen1 Per Prcied 18100
20.2 One-Man Coring Crew(Senior Technician) per how 85.00
20.3 Twc,=.4A3n Coring Crow(Senior Technician and 1-echnician) per hour 157.00
204 Portr,t1 Cement Concrete(44nch or less diameter) per core CO.ao
20 5 Asph attic Conaete(6-inch or less diameter) per°Gm 46.50
20 6 Limerock ease Thickness Determination per holo 46.50
21,0 MASONRY
21.1 Sample Eck-up by Technidan per hour 7200
212 Test Concrete Masonry Units to Compressive Strength(ASTM C-90) each 8200
21.3 Test Masonry Prisms far Compressive Strength(ASTM E-447) each 212 50
Pavers
2L4 Compressive Strength each 34.00
21.5 Absorption each 3400
Page 5 of 5
cr
22 Procurement Services 6
' o ` Change Order Form
❑Contract Modification ® Purchase Order Modification ❑Amendment
70044.13.1
Contract#: 13-6164 Change#: 1 Purchase Order#: 4500184713 Project#:
Contractor/Firm Name: Agnoli, Baber&Brundage Inc. Contract/Project: MPS 308 FM Improvements Bid&Construction
Services
Michael Stevens EPMD
Project Manager Name: Division Name:
Original Purchase Order Amount $ 71,985.00 2£25/14, 16E5 Original BCC Approval Date;;Agenda Item#
Current BCC Approved Amount #N/A 2/25/14; 15E5 Last BCC Approval Date;Agenda Item#
Current Purchase Order Amount $ 71.985.00 3/8/2019 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0,00 1 0.00% Total Change from Original Amount
Revised Purchase Order Total $ 71,985.00 1 #N/A. Change from Current BCC Approved Amount
Cumulative Changes _. $ 0.00 i 0.00%,_ Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 01/22/2018 Original 01/22/2019 Last Approved Revised Date N/A
Date Completion Date Date (Includes this change)
#of Days Added Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ®Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and /
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. The purpose of this change order is to request a budget transfer between tasks for the MPS 308 Bidding&CA Services work order.
The reason for the transfer is to compensate for the actual project needs versus the original anticipated needs. All services are within
the scope of services under the Agnoli, Barber& Brundage contract, however, more pre-bid services are required. No additional time or
funding is being requested, but rather a transfer of funds between tasks as detailed in the table below:
Original Remaining Percent Proposed Proposed Remaining Proposed Percent Revised
Task# Task Description Task Budget Invoiced to Date Task Budget Remaining Adjustment Task Budget Remaining Task Budget
1 Pre-Bid Services 5 27.63300 5 24.444.Do $ 3,18900 12% $10,00000 5 13,189.G0 48% 337,633 03
2 Construction Services 5 -9,319 00 64.10 $29,255 03 100%,. $i5,00000j t 24.255OD 33% $24,3.19 0,2
3 Project Closeout S 4.033.00 S - $14,033 03 100% $(5,000.001 `. 9,033.00 64% $ 9,033 03
4 9eimbursibles 1,003 00 S - $ 1,0030 0) 100% $ 1,000 CO 100% $ 1 003 000
TOTALS 5 71,985.00 S 24,508.00 5 47,477.00 5 47,477.00 5 71,985.00
2. The actual distribution of funding between tasks is dynamic and could not have been known at the time of the original work order and
were merely estimates of the anticipated needs.
3. Agnoli, Barber&Brundage will exhaust funding in the critical task of Pre-Bid Services leaving the project unable to proceed to bid.
f#44„)/. iy ..._.
r 4
Prepared by: Date: 7/20/2018
Michael Stevens, EPMD Sr. Project Manager
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin RPZ BCC ES
23
Acceptance of this Change Order shall constitute a modification to contract r work order identified anove and will be subject to all the same
terms and conditions as contained in the contract i work order indicated above as fully as if the same were stated in this acceptance The
adjustment,if any to the Contract shall constitute a full and final settlement of any and all claims of the Contractor r"Vendor r Consultant
Design Professional arising out of or related to the change set forth heron including darns for impact arid delay costs
4
Accepted by Date 7 2 /e
Dominick Armco Ag I Barber& Brundage Inc President
Digitally signed by
saraschneeberge saraschneeberger4colliergov.net
DN.
r@colliergov.net cn=saraschneeberger@colliergov.net
Date:2018.08.07 14:41:03-04'00'
Approved by Date
(Procurement Professional)
Approved by Date 70
Z •
Craig Pajer EPMD • ncipal P 4ject Manager
Revised 10r28,2014 (Divisions who may require additional signatures may include on separate sheet) iPROCUREMENT USE ONLY
BCC
Minion BCC BB
24 7
Procurement Services
COMPT C01,111tY Change Order Form
®Contract Modification ❑Work Order Modification ❑Amendment
/
70120 2,1.1, it
Contract#: 16-7020 k Change#: 4 " Purchase Order#: 4500177314 Project#:' 60139.2
s ,,
Contractor/Firm Name: D.N. Higgins Contract/Project: 107th Avenue North Public Utilities Renewal
4.
Project Manager Name:' Michael Stevens Division Name: EPMD
Original Contract/Work Order Amount $ 3,837,675.0V 2!28!17; 11E7 Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $ 3,837 675.0( 3/27118; 16E Last BCC Approval Date;Agenda item#
Current Contract/Work Order Amount $ 3,681,194.14 4/16/2018' SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0.00 -4.0$9 Total Change from Original Amount
Revised Contract/Work Order Total $ 3,681,194.14 -4.08%d Change from Current BCC Approved Amount
Cumulative Changes 1 � (156 480.86) 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
y,
Notice to Proceed 5/3/17 "' OriginalIIME Last Approved 5/16/18 v Revised Date
Date Completion Date Date (Includes this change)
#of Days Added Select Tasks El Add new task(s) ❑ Delete task(s) ❑Change task(s) ®Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I
or the additional days added (if requested); 2.)why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
This change order includes six (6)work directives and numerous changes in pay item quantities to account
for field changes. Additional funds are moved from Restoration, Wastewater and Stormwater allowances.
A cumulative summary of allowance draws is shown in the table below:
Summary
The changes outlined in this document result in the following:
Beginning Restoration Allowance $116,000.00 Beginning Water Allowance $61,000.00
Allowance Draw CO#1 $0.00 Allowance Draw CO#1 $0.00
Allowance Draw CO#2 $0.00 Allowance Draw CO#2 ($24,780.00),/
Allowance Draw CO#3 $0.00 Allowance Draw CO#3 $0.00
Allowance Draw CO#4 ($39,66 .41:,,, Allowance Draw CO#4 $0.00
Remaining General Allowance $76,337.58 Remaining Water Allowance $36,220.00
Beginning Wastewater Allowance $110,000.00 Beginning Stormwater Allowance $98,000.00
Allowance Draw CO#1 ($24,120.00)fAllowance Draw CO#1 $0.00
Allowance Draw CO#2 ($3,346.83) r Allowance Draw CO#2 ($45,134.00)/
Allowance Draw CO#3 ($1,290.00)/ Allowance Draw CO#3 ($39,459.24)/
Allowance Draw CO#4 ($17,605.86),. Allowance Draw CO#4 ($20,731.97)/
Remaining Wastewater Allowance $63,637.31 Unused portion of CO#2 Draw $8,007.00
Unused portion of CO#3 Draw $1,800.00
Remaining Stormwater Allowance $2,481.79 s
%\\‘‘:\\).
Revised'10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PRocuREMENr USE ONLY
Admin BCC ES
25
WD#7-681 107th Driveway
1. To replace the east driveway concrete wing at 681 107th Avenue North to match exactly the dimensions
prior to construction.
2. The proposed restoration of the eastern concrete driveway wing at 681 107th Avenue North was reduced
slightly in size to be consistent with the Collier County ROW handbook's minimum standards. The
slightly smaller concrete wing has resulted in the property owner driving off the concrete wing when
turning into their driveway. It was agreed upon to put the eastern concrete wing back at the dimensions
prior to construction.
3. If not completed,the County would not honor the promise made to residents to restore driveways to pre-
construction conditions or better.
/
This change is to use($4,190.33) from the General Restoration Allowance.
WD#13—Detectable Warnings
1. Per the request of the Collier County Road& Bridge Division, sidewalk detectable warnings shall
be installed in concrete
2. The FDOT allows detectable warnings to be installed in asphalt or concrete and Collier County's
standards reference FDOT standards. The contract documents did not specify that detectable warnings
shall be installed in concrete. The County has experienced issues with installations in asphalt and the
Road& Bridge Division has requested that the detectable warnings be installed in concrete.
3. If not completed,the detectable warnings may come loose creating a safety issue in an area with high
foot and bicycle traffic✓
This change is to use($3,877.97)from the General Restoration Allowance.
This change DOES NOT increase the contract amount.
) \\\''
t
Revised'10/28/2014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
Adman 1x BCBCC ES
26
WD#8—757 107th Avenue Storm Modifications
4. Modification of yard drains YD 107-40 and YD 107-41, relocation of YD 107-42 and driveway
modifications,at 757 107th Avenue North.
5. The driveway and parking lot of the church located at 757 107th Avenue has a lower elevation than the
road and proposed swale, with driveway sloping toward the parking lot. In order to convey stormwater
from the parking lot(outside the ROW),the swale and yard drains must be lowered and modified with a
side entry to accommodate a lower grate elevation.The relocation of a yard drain is required on the east
side of the western driveway to more efficiently collect drainage flow that may flow from the church
parking lot to the ROW.
6. If not completed, stormwater would pond on the parking lot for 757 107th Avenue.
This change is to use($9,38(.12) from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
WD#9—670 107th Avenue Fence Relocation
1. Relocate the existing fence at 670 107th Avenue approximately four feet south.
2. This change was not included in the original contract because the exact slope between the fence and yard
drain was not anticipated to exceed maximum allowable slope.
3. If not relocated,an existing fence at 670 107th Avenue North will result in the proposed drainage swale
with too steep of a slope,that may be a maintenance and safety issue.
This change is to use($2,251.44)from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
WD#10—Catch Basin Slots at 107th Ave&8th Street
1. Cut a 6"x 18"slot in the north wall of the existing catch basin's new risers on the northwest corner of
o
the intersection of 107th Avenue and 8th Street and a 6"x 18"slot on the south wall of the existing catch
basin's new riser on the southwest corner of the intersection of 107th Avenue and 8th Street.
2. This change was not included in the original contract because it was anticipated that an adjacent
interceptor utility project would have altered the conditions such that the slots would not be required.
3. If the slot is not cut, water will pond at the base of the catch basin and pond into private property.
This change is to use($880.444/from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
\X.,;A4
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rp[ BCC ES
27
WD#12-Shift Sidewalk at Intersection of 107th Ave and 8th Street
I. To modify the drainage system at the NW corner of the intersection of 107th Avenue North and 7th Street
to provide safe slopes between the sidewalk and the drainage improvements. Remove M.E.S. 107-15
and associated 18"piping to C.B. 107-9,grade swale to CB 107-9 from high point—1/2 to driveway
culvert to the north, shift the sidewalk approximately 2' to the west(-40'),and brick and mortar the
north invert in C.B. 107-9.
2. M.E.S. 107-15 was proposed as a standard FDOT M.E.S., which due to the FDOT size requirements has
resulted in steep slopes between the drainage improvements and the sidewalk. It was determined that the
M.E.S. (and associated piping)could be eliminated.
3. If the sidewalk is not shifted,maximum safe slope will be exceeded and the project will not meet
minimum standards for pedestrian safety.
This change is to use($3,621.97) from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
Quantity Increases
1. Add units to the quantity for various pay items per the table below to account for field adjustments or
unforeseen circumstances. The total units will be increased as detailed in the attached table.
2. These changes were not included in the original contract because the material quantities at bidding are
based on the final construction documents and construction plans. The Engineer of Record uses the best
information available to determine the material quantities at the time the project is bid and then a
contract is awarded. Adjustments are expected throughout the construction life of the project based on
unforeseen conditions,owner directed enhancements,or actual quantity differentials and connot be
anticipated in advance.
3. Without the additional quantities, the project would not be functionally completed.
This change DO NOT increase the contract amount.
Unused Stormwater Allowance Draws from Previous Change Orders
On Change Order #2, allowance draws for bid items 4.1 and 4.2 totalled ($30,603.00). After finalizing the
quantities installed, it was determined that $8,007.00 of these draws would remain unused from the allowance.
Therefore,the effective allowance draw for CO#2 is reduced to($30,603.00)+$8,007.00=($22,596.00).
On Change Order#3, an allowance draw for bid item 4.16 totalled ($3,600.00). After finalizing the quantities
installed, it was determined that $1,800.00 of this draw would remain unused from the allowance. Therefore,
the effective allowance draw for CO#3 is reduced to($3,600.00)+$1,800.00=($1,800.00).
A summary of the Stormwater Allowance draws including these unused portions are shown in the summary
tables at the beginning of this document.
This change DO NOT increase the contract amount.
(7*(1 \J\f4
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin ®RCPC SCC ES
28
. b., .
71/,14eld4
Prepared ,, (/' 6/26/2018
by' Date
(Michael Stevens,EPMD Sr Project Manager)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to at the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and ail claims of the Contractor/Vendor/Consultant/
Des,gn Professional arising out of or related to the change set forth herein,including claims for impact and deiay costs
.' -
'' ,,,,-,2 ,------ „.
e----Accepted by / ;4110 A ,,,,..--- Date.
(lYraqe,--...17r , :TilgTes N.Prigirs mc)
/
6/27/18
Approved by. , Date:
(Juitin Froacocksen Q.Grady Minor&Assodates)
Digitally signed by
saraschneeberge saraschneebergervcolliergov.net
DN:
r@colliergov.net cDna=tesa2raosicshon8eeob71e275c4o1,10i e4rg000v.n et
Approved by Date
(Procurement Professional)
r
Approved by — ... •e--4„ri.— ft
‘,.. De
(Craig Fairer, •,' a Pri al Project Manager)
Approved by
7(1/1/144(7(9 / /
Data 3119
(Torn hmelik,E .,)irector) i
--,-/
Approved by r, i ,:i . _ Date 7-Ar fig
(Joe Bel', -,Fi -ncial Operations Director)
l
,
_
........____
- ,
Approved by Date:
(George Yilmaz, PUD Administrator)
)
,(---,„
,
L\V\\I
Revised 10/2812014 if/visions who may require additional signatures may include on separate sheet 1 iiiiocumern Ulla ONLY
WC
Ustra MCC U
RS
29
ITEM ORIGINAL DEVIATION
DESCRIPTION BID UNIT UNIT PRICE ORIGINAL REVISED BID REVISED FROM BID ALLOWANCE CO#
NO. AMOUNT QUANTITY AMOUNT QTY AMOUNT
QUANTITY
SECTION 1:GENERAL RESTORATION
(Beginning Allowance $116,000.00
Work Directive#7-681 107th Driveway (34.190.33) 4
Work Directive#13-Detectable Warnings ($3.877.97) 4
1.8.0 Remove,Dispose,and Replace Asphalt Driveway 935 SY $50.00 $46,750.00 1,197.17 $59,858.50 262.17 ($13,108.50{ 4
1,8.d Remove,Dispose,and Replace Paver Driveway 735 SY $69.00 $50,715.00 903.33 $62,329.77 168.33 ($11,614.77) 4
1.9.b Remove,Dispose,and Replace Concrete Sidewalk 50 SY $65.00 $3,250.00 110.69 $7,194.85 60.69 (53,944.85) 4
1.11 Remove and Replace Mailbox 122 EA $209.00 $25,498.00 136.00 $28,424.00 14.00 ($2,926.00) 4
1.8.a Remove,Dispose,and Replace Concrete Driveway 4,090 SY $65.00 $265,850.00 3,875.52$251,908.80 -214.48 $13,941.20
1,8,6 Remove,Dispose,and Replace Decorative Concrete 105 SY
Driveway $92.00 $9,660.00 101,85 $9,370.20 -3,15 $289.80
1.9.a Remove,Dispose,and Replace Asphalt Sidewalk 70 SY $90.00 $6,300.00 66,93 $6,023.70 -3.07 $276.30
1,10 Detectable Warnings 1 70 SF $33.00 52,310.00 60.10 51,983.30 -9.90 5326.70
Allowance Draw for CO84 (539,66 s.,}
Remaining Restoration Allowance -- I -- -- -- - - -♦ $76,337.58
SECTION 2-,WATER SYSTEM,
Beginning Allowance - $61 20 ---
2.2.6 8-inch Gate Valve 13 EA $1,508.00 519,604.00 15 $22,620.00 2 2
2.3 Fire Hydrant Assemblies 7 EA $8,019.00 $56,133.00 9 572,171.00 2
(516,038.O0) 2
2.4.a Water Services Short Single Service 24 EA $795.00 $19,080.00 25 $19,875.00 1
($795.00) 2
2.4.b Water Services Short Double Service 19 EA $908.00 $17,252.00 20 $18,160.00 1 (5908.00) 2
2.4.4 Water Services Long Double Service 19 EA $1,310.00 524,890.00 21 $27,510.00 2 ($2,620.00) 2
2.6.a BacT Temporary Sample Point 5 EA $197.00 $985.00 8 $1,576.00 3 ($591.00) 2
2.7.a Meter and Meter Box Occupied Property 123 EA 5203.00 $24,969.00 127 $25,781.00 4
($812.00) 2
2.1.c 6-inch C900 DR14 PVC 60 LF 528.00 $1,680.00 0 $0.00 -60 $1,680.00
2.1.a 8-inch C900 DR18 PVC 3,840 LF $33.00 $126,720.00 3,770 $124,410.00 -70 $2,310.00
2.2.a 6-inch Gate Valve 2 EA $1,153.00 $2,306.00 0 50.00 -2 $2,306.00
2.4 c Long Single Service 25 EA 51,190.00 $29,750.00 22 $26,180.00 -3 $3,570.00
2.5.6 VBD 8-inch PVC WM(Option No.2) 1 EA 017,493.00 $17,493.00 0 $0.00 -1 $17,493.00
2.51 8th Avenue North 6-inch AC WM(Option No.3) 1 EA $4,828.00 $4,828.00 0 $0.00 -1 54,828.00
2.6.b Permanent Sample Point 2 EA $1,726.00 $3,452.00 1 $1,726.00 -1 $1,726.00
2.8 Back Flow Device 123 EA $22500 $27,675.00 97 $21,825.00 -26 55,8550.00
2.10 Conflict Avoidance(Deflection) 3 EA $3,404.00 $10,212.00 1 $3,404.00 -2 $6,80800
2.11 Temporary Connection to Existing Water Main 4 EA $1,907.00 $7,628.00 1 $1,907.00, -3 $5,721.00
2.12 Remove and Dispose AC Water Main 4,065 LF $11.00 $44,715.00 4,036 $44,396.00 29 5319.00
Allowance Draw for CO#4 $0.00
Remaining Water Allowance -- --- -- - - -- -- $36,220.00
SECTION 3:WASTEWATER SYSTEM
Beginning Wastewater Allowance 5110,100.00
Work Directive#1 (524,120.00) 1
Work Directive#3 (53,346.83) 2
3.3 Remove and dispose existing Gravity sewer 4,350 LF $6.00 $26,100.00 4,565 $27,390.00 215 ($1,290.00) 3
3.12 Milling&Resurfacing 410 SY $27.00 $11,070.00 473 $12,775.86 63.18 (51,705.86) 4
3.2.a Single Sanitary Sewer Service Lateral 130 EA $1,247.00 $162,110.00 125 $155,875.00 -5 $6,235.00
3.2.6 Double Sanitary Sewer Service Lateral 4 EA $1,197.00 $4,788.00 2 52,394.00 -2 $2,394.00
3.1.a 8"PVC Gravity Sewer(0-6 feet) 1,020 LF $75.00 $76,500.00 220 $16,500.00 -800 $60,000.00
3.1.a 8"PVC Gravity Sewer(0-6 feet) 220 LF $75.00 $16,500.00 432 $32,400.00 212 (515,900 00) 4
3.1-6 8"PVC Gravity Sewer(6-10 feet) 3,370.00 LF $83.00 5279,710.00 2,208 $183,229.14 -1,162.42 596,480.86
3.1.6 8"PVC Gravity Sewer(6-10 feet) 2,207.58 LF $83.00 $183,229.14 2,009 $166,747.00 -198.58 $16,482.14
3.9 Road Restoration-Stabilized Subgrade 16,000 SY $5.00 580,000.00 11,067.09 $55,335.45 -4,932.91 $24,664.55
3.10 Road Restoration-6"Limerock Base 12,280 SY $11.00 $135,080.00 9,056.54 $99,621.94 -3,223.46 $35,458.06
3.11 Road Restoration-2-1/2"Asphalt(Two Lifts) 9,500 SY $21.00 $199,500,00 8,749.84 5183,746.64 -750.16 $15,753.36
Allowance Draw for CO#474 Sc)
Remaining Wastewater Allowance ----- --------------------- - ---------- ------------------ r $63,637.31 --
SECTION 4:STORMWATER SYSTEM
Beginning Stormwater Allowance 598,060.00
Work Directive#4-CS 107-4&107-5 _ 3
Work Directive#5-610 107th Private Storm
($970 .80) .3
Work Directive#6-Hedges ($1,287,44) 3
Work Directive 08-757 107th Storm Mods (59,388.12) 4
Work Directive#9-670 107th Fence {
($2,251.44) 4
Work Directive#10-107th&8th CB Slots ($880.44) 4
Work Directive#12-Shift Sidewalk at 107th&7th ($3,621.97) 4
4.10 Concrete Mitered End Sections 4 EA $1,264.00 $5,056.00 6 57,584.00 2
(52,528.00) 4
4.14 ADS Inline Yard Drain 87 EA $1,031 $89,697.00 89 591,759.00 2 ($2,062.00) 4
4.6.6 24"ADS Pipe(6-10 Feet) 650 LF $94.00 $61,100.00 778 573,132.00 128 ($12,032.00) 2
4.8.b 18"RCP(6-10 Feet) 60 LF $119.00 $7,140.00 81 59,639 21 ($2,499.00) 2
4.8.6 18"RCP(6-10 Feet) 81 LF $119.00 $9,639.00 150 517,850 69 ($8,211.00) 3
4.1 Existing Storm Culvert Removal&Disposal 2,500 LF $6.00 $15,000.00 5,388 $32,328 2,888 ($17,328.00) 2
4.1 Existing Storm Culvert Removal&Disposal 5,388 IF $6.00 $32,328.00 5,027 $30,162 -361 $2,166.00
4.2 Existing Storm Structure Removal&Disposal 14 EA $531.00 $7,434.00 39 520,709 25 ($13,275.00) 2
4.2 Existing Storm Structure Removal&Disposal 39 EA $531.00 $20,709.00 28 514,868 -11 55,841.00
4.3 24"ADS Perforated pipe in Water Quality trench(0- 1,790 LF $92,00 $164,680.00 1,813 $166,796 23 (52,116.00) 3
4.4 18"ADS perforated Pipe(0-6 feet) 740 LF $65.00 $48,100.00 893 $58,045 153 ($9,945.00) 3
4.5 24"ADS Perforated Pipe(0-6 feet) 2,580 LF $88.00 $227,040.00 2,678 $235,664 98 ($8,62400) 3
4.16 Connection to existing structure 2 LF $1,800.00 $3,600.00 4 $7,200 2� (53,600.00) 3
4,16 Connection to existing structure 4 LF $1,800.00 57,200.00 3 $5,400 -1 $1,800.00
4.12 Type C water Sedimentation Catch Basin 13 EA $2,177.00 $28,301.00 14 $30,478 1 (52,177.00) 3
4.6.a 24"ADS Pipe(0-6 feet) 510 LF $71.00 536,210.00 28 51,988 -482 $34,222.00
4.7 18"ADS Pipe(6-10 Feet) 1,840 LF $78.00 $143,520.00 1,735 $135,330 -105 $8,190.00
4.84 18"RCP(0-6 feet) 170 LF $68.00 $11,560.00 44 $2,992 -126 $8,568.00
4.11 Type C Catch Basin 13 LF $2,065.00 $26,845.00 12 $24,780 -1 52,065.00
4.15 ADS Drainage Basin 4 EA $1,568.00 $6,272-00 3 $4,704 -1 51,568.00
Allowance Draw for C094 ($20,73187)
Remaining Stormwater Allowance T-------- ---- --------------- r $2,481.79
30 8
• i per County Procurement Services
Change Order Form
C Contract Modification ['Work Order Modification 0 Amendment
70120.2.1 2
Contract#: 16-7035 1 Change#: 4 l Purchase Order#: 4500177315 Project#: 60139.2
../
Contractor/Firm Name: D N Higgins Contract/Project: 110°-Avenue North Public Utilities Renewal
Michael StevensEPMD
Project Manager Name: Division Name:
!Original Contract/Work Order Amount $ 5,182,405,00; 2/28/17, 11F Original BCC Approval Date, Agenda Item#
Current BCC Approved Amount $ 5,182,405,0(Y 2/28,,17, 11F Last BCC Approval Date,Agenda Item#
Current Contract/Work.Order Amount $ 5,182,405.00 4/16/2018 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ _ 000 0,00%1 Total Change from Original Amount
IRevised Contract/Work Order Total !,_P $ 5 182 405 0014 ;.. O004./G Change from Current BCC Approved Amount
;Cumulative Changes ' $ 0 00! ! 0.00%; Change from Current Amount
....._
Completion Date,Description of the Task(s)Change,and Rationale for the Change
,
Notice to Proceed 5/3(2017 /Original 2/17/2018 Last Approved 5/16/2018 ' Revised Date
Date . Completion Date Date (Includes this change)
#of Days Added Select Tasks 0 Add new task(s) D Delete task(s) n Change task(s) El Other(see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s)and I
or the additional days added (if requested); 2.)why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
This change order includes ten t (0) work directives, numerous changes in pay item quantities to account for
field changes and one correction to a previous work directive. Additional funds are moved from
Restoration. Water. Wastewater and Stormwater allowances. A cumulative summar,, of allowance draws is
provided:
Beginning Restoration Allowance $135,000.00 Beginning Wastewater Allowance $225,000.00
Allowance Draw CO#1 $0.00 Allowance Draw CO#1 ($30,706,83)
Allowance Draw CO#2 $0.00 Allowance Draw CO#2 ($29,495.00)
Allowance Draw CO#3 $0.00 Allowance Draw CO#3 ($36,728.00)
Allowance Draw CO#4 ($11,',544 72) Allowance Draw CO#4 ($4,76198)
Remaining Restoration Allowance $22,455.78 I Remaining Wastewater Allowance $123,306.19
_.„..._
Beginning Water Allowance $72,000.00 Beginning Stormwater Allowance $98,000.00
Allowance Draw CO#1 ($2,045 85) Allowance Draw CO#1 $0.00
Allowance Draw CO#2 ($9,051.00) Allowance Draw CO#2 (521,598 00)-1
Allowance Draw CO#3 ($42,194 00) Allowance Draw CO#3 ($61,831.00)
Allowance Draw CO#4 ($1,316.26) Allowance Draw CO#4 ($27,053.40)
Unused portion of CO3 Draw $41,452.00 Unused portion of CO#2 Draw $15,391.00
Remaining Water Allowance $58,844.89 Remaining Stormwater Allowance $2,908.60
I
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
BCC
Admin BCC ES
RP.
31
WD#12—631 & 635 110th Ave Driveway Modification
1. To direct the contractor to adjust the adjoining driveways at 631 and 635 110th Avenue North by
providing 3' of separation between the driveways, 1.5 feet on either side of the property lines,to provide
a small wing on each driveway (between the two driveways) to accommodate turning movements into
the driveways, and to provide a larger wing on the west side of the driveway to match the wing on the
driveway to the west located at 627 110th Avenue North.
2. The existing adjoining driveways at 631 and 635 110th Avenue North were gravel prior to construction
without a noticeable delineation between the driveways.
3. If not completed,there will be no delineation between the driveways of separate addresses,resulting in
complaints from the property owner at 631 110th Avenue.
This change is to use($4,019.96)from the General Restoration Allowance
These changes DO NOT increase the contract amount.
WD#14—Detectable Warning Strips in Concrete
1. To direct the Contractor to install the detectable warnings in concrete and not asphalt as the County has
experienced issues with installations in asphalt..
2. FDOT allows detectable warnings to be installed in asphalt or concrete and Collier County's standards
references FDOT standards. The contract documents did not specify that detectable warnings shall be
installed in concrete, however,the County has experienced issues with installations in asphalt.The
issues with installing detectable warning strips in asphalt was not know at the beginning of the project.
3. If not completed,the detectable warnings may come loose creating a safety issue in an area with high
foot and bicycle traffic.,'
This change is to use($3,877.77)from the General Restoration Allowance.
This change DOES NOT increase the contract amount.
(14- 11
Revised:10/2812014 (divisions who may require additional signatures may Include on separate sheet) PROCUREMENT USE ONLY
AdmIn Rpt BCC ES
32
WD#17—Backflow Assembly Guards
1. Existing field conditions have required the backflow preventers located at the duplexes at 756-768 and
768-772 110th Avenue (Sta 35+15 and Sta 36+57) to be placed in the middle of an extended parking
area/driveway. In order to prevent the backflows from getting damaged by vehicles, the contractor is to
place High Profile Machine Guards, 24"x48"at each of the specified backflow preventers 2 feet north of
the backflow preventers, with the guard placed perpendicular to the backflow preventer. The contractor .
shall install the machine guards with four (4) 5.51" x 0.74" anchors and 1.09" x 0.62" nuts per plate
(ULINE H-2121 or approved equal)..
2. After installation of the backflow assemblies, it was observed that residents of these duplexes park very
close to the assemblies and will likely damage the assemblies.
3. If not protected, it is likely the backflow assemblies will be damaged or broken resulting in a waste of
County material and labor resources and resulting in a service outage for residents.
This change is to use($1,316.26) from the Water Allowance.
This change DOES NOT increase the contract amount.
WD#7—Field Core CB 110-30
1. To accommodate for the south invert at CB110-30, a new invert for the south 12x18 ERCP pipe will
need to be field cored.
2. The existing pipe along 7th was not pulled into the proposed plans as at the time of design,the County
did not want to include the north/south street stormwater systems as the pipes typically do not meet the
requirement of 18"diameter/18"equivalent or the cover requirement of 12"below grade and they didn't
want to expand the stormwater project further.
3. If not performed,the existing storm system and the new system will not be interconnected.
This change is to use($1,34I. from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
,, 'N'i‘0\11,:'\
II*
Revised.10/28/2014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
Admin BCC ES
33
WD#9—CB 110-25 Modifications
1. To adjust for the rim elevation at CB-110-25, the catch basin will need to be modified in the field, a new
south invert cored, and the proposed 18" ADS pipe replaced with 18" RCP to accommodate for the less
cover available.
2. Existing field conditions resulted in the need to lower the rim elevation of CB-110-25 at the southwest
corner of 110th Avenue North and 7th Street North and the catch basin's south invert,due to insufficient
cover over the pipe once the rim elevation is lowered.
3. If not performed,the new stormwater system at this location will not meet minimum County standards.
This change is to use($4,846.44)from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
WD#10—CB 110-15 Modifications
I. The existing stormwater infrastructure on the north ROW of 110th Avenue North at 8th Street North is in
good condition and does not need replacement as the inverts are not proposed to change. The slot in the
existing structure shall be modified(bricked)and the east pipe and MES installed as shown on the plans.
2. The condition of the existing storm pipe was not known at the outset of the contract.
3. If not performed,the County will expend funds unnecessarily to replace pipe that is in good condition
and in the proper locati n.
This change is to use($838. 9)from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
WD#13—MES 110-2
1. Extend MES 110-2 and associated 18" RCP piping 8 feet north; grade the swale from the first existing
driveway north of 110th Avenue to the proposed MES 110-2 to ensure positive drainage from the north
to the south (into MES 110-2); grout the existing culvert pipe under the first driveway north of 110th
Avenue; grade the swale immediately north of the grouted culvert pipe(within+7- 5 feet)to fill voids and
ensure positive drainage to the north;and sod the disturbed areas.
2. The degree to which the swale had filled in over the years was not considered in the design.
3. If not performed,the side slopes of the swale will not meet minimum standards and will create a safety
concern due to the proxitttity to a heavily travelled sidewalk used for Naples Park Elementary School.
This change is to use($8,279.04)from the Stormwater Allowance.
(. 1*.\\1\1 s'\\
This change DOES NOT increase the contract amount.
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC ES
34
WD #15—NES 110-1 and 110-5
1. Adjust MES 110-1 and 110-5 to the west, provide 15- HDPE pipe from MES 110-1 and 110-5 to the
associated catch basin structures, and provide mini MES structures.
2. Existing field conditions resulted in the need to shift. to the west, MES
110-1 (located at the NW corner of I le Avenue& 6"' Street)and MES 110-5 (located at the SW corner
of 110th Avenue& 6`h Street)to allow for safe slopes adjacent to the sidewalk. It was not anticipated that
the typical large FDOT MES structures would be so overbearing in the confined swale region between
the street and sidewalk.
3. If not performed. the side slopes of the swale will not meet minimum standards and will create a safety
concern due to the proximity to a heavily travelled sidewalk.
This change is to use($5,749.50) from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
WD#16—Additional Yard Drains
1. To direct the contractor to install three new YDs at 11002 Vanderbilt Drive. 578/582 110th Avenue. and
840/852 110th Avenue. Add three units to line item 4.14 ADS Inline Yard Drain.
3 @$972.00/EA =$2.916.00
2. Existing field conditions and the potential need for future additional drainage inlets have resulted in the
need to add yard drain (YD)structures.
3. if not performed.there may not be adequate drainage now or as new development occurs in the now
vacant lots.
This change is to use($2,916.00) from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
WD#18—Catch Basin Bars
4. Existing catch basins to remain at the northwest and southwest corner of 1 le Avenue North and 8th
Street north have existing slots that require bars to prevent unauthorized entry into the catch basin. The
north catch basin has one slot on the north, and the south catch basin has two slots on the south..
5. Existing field conditions have resulted in the need to protect existing catch basin slots from accidental or
unauthorized entry.
6. If not performed, there is a safety concern that a child could climb into the catch basin or someone could
accidentally step into the opening.
This change is to use ($1.138.43) from the Stormwater Allowance.
This change DOES NOT increase the contract amount.
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet,) PROCUREMENT USE ONLY
BCC
Admin BCC ES
RP4
,
35
Quantity Increases
I. Add units to the quantity for various pay items per the table below to account for field adjustments or
unforeseen circumstances. The total units will be increased as detailed in the attached table.
2. These changes were not included in the original contract because the material quantities at bidding are
based on the final construction documents and construction plans. The Engineer of Record uses the best
information available to determine the material quantities at the time the project is bid and then a contract
is awarded. Adjustments are expected throughout the construction life of the project based on unforeseen
conditions,owner directed enhancements,or actual quantity differentials and connot be anticipated in
advance.
3. Without the additional quantities,the project would not be functionally completed.
These changes DO NOT increase the contract amount.
Correction to WD#8 in Change Order#2
The WD#8 incorrectly listed a bid item number as Item 4.4 when it should have referenced Item 4.3.
Item 4.4 is for 18"ADS Perforated Pipe(0-6 feet)at$62/LF.
Item 4.3 is for 18"ADS Perforated Pipe in Water Quality Trench(0-6 feet)at$7.5/LF.
Below is a excerpt from WD#8 with proposed revisions shown in red. /
,.,
4.3 18"ADS Perforated Pipe in Water Quality Trench(Add 32 LF from Qty 1,880 to Qty I.9 1 2 1
Add$2,400 from$141.000 to 5143,400
4.14 ADS Inline Yard Drain(Add 1 EA from Qty 91 to Qty 92)
Add$972 from$88,452 to S89,424
52.400+$972=53.372
The additional allowance draw between the original WD#8 and the revision is$416.
Prepared by: Date: 6/26/2018
(Michael Stevens,EPMD Sr Project Manager)
Acceptance of this Change Order shall constitute a modification to contract!work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as If the same were staled in this acceptance The
adjustment,If any,to the Contract shell constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by
hl,Hig nit Inc.)
. 47"---7asDa :
te (77 \ i
ceOLL Ni
Revised 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
BCC
Admin BCC ES
RP,
36
Approved by: (----,/ ...---------
i
Date: 6/28/18
(Justpi'Fredericksen,0.Grady Minor&Associates)
saraschneeberg rsja'r9e's:'bin e'eb:rdg ebatc o 1 1 le r g o st n e t 1
er@colliergov.n 'c)nN:saraschnemerger,tcolltergoti
net
et Date 2018 08 071528 17-04'00'
Approved by: Date:
(Gettieline-Bigeiovt Procurement Professional)
Sara Schneeberger
Approved byQ-A-G-- , c----
Date:
(Craig Paier, E nnapalProject Manager)
(
''-4,:
/ 7( 1(15
Approved by , --
Dit
(Tom ik,EPM I Director)
f----,
\ ,
•
Appro /ved by Date he
(Joe Bellone's,=nancia Opera ions Director)
Approved by ,...,...--
,,,)
1------------ ...--2- %, Date:
(George Yiirnaz,PIM Administrator)
Revised 10728/2014 (Divisions who may require additonal signatures may include on separate sneet) PROCIABIENT NE OMY
Aaral , WC C:11
' PO
37
ORIGINAL DEVIATION
ITEM ORIGINAL REVISED REVISED ALLOWANCE
DESCRIPTION BID UNIT UNIT PRICE FROM BID COP
NO. AMOUNT QUANTITY AMOUNT AMOUNT
QUANTITY QTY
SECTION 3 GENERAL RESTORATION _
Begntn ng Allowance 313.000 00
_.1.9e
Directive 812-631-635 Driveway Moo 4
Work Directive 414-ADA Concrete 4
1.8.a Remove&replace concrete driveway 4,000 5Y 162.00 $248,000 00 5,166.83 $320,343.46 1,166.83 ($/" 4
1.8.b Remove&replace decorative concrete driveway 230 5Y $87.00 $20,010 00 274.14 $23,850.184 44 14 4
1.8.c Remove&replace asphalt driveway 1,400 SY 560.00 $84,000 00 1533.79 $92,027 di. its_} 4
1.8.d Remove&replace brick paver driveway 1,200 SY $65 00 $78,000.00 1473.25 596761 25, `S", - 4
1.9.a Remove&replace asphalt sidewalk 40 56 585.00 $3,400.00 26.3 52,235.50 -0 $1,164.50
1.9.b Remove&replace concrete sidewalk 60 SY 562.00 53770.00 68 54,216.00 520 ($49600) 4
1.10 Detectable Warnings 90 53 132.00 52,380.00 80 52.560.00 -10.00 $320.00
1.11 Remove and R gil(ce Mailbox E4 $198.00 2'5.740.Do 111 52791800 110X) 1 ::00) 4
Alloway ce Draw for C004 i ($11 544,22)
�- R g G I Ail --✓•-..-__.
rote - �-Y--- 6 $22,455.78
'SECTION 2)WATER SYSTEM _ X.'LJ 'IP 01:::.; 5swim;
Beginning Waser Alowance $72,000.00
Work Directive 42 (51,555.85) 1 I
Work Directive#17-Backflow Assembly Guards (51,316 26; 4
2.1.a Water Main 8-inch C900 DR18 PVC 4,900 LF $29.00 $142,100.00 4,925 $142,825.00 25 ($725.001 2 I
2,1.b Water Main 8-inch 0900 0814 PVC 450 LF $49.00 $22,050.00 460 $23540.00 10 ($490.001 1
2.4.b Short Double Service 20 EA $860.00 $17,200.00 23 $19,780.00 3 ($2,580.00) 2
2.4.c Long Single Service 26 EA $1,132 00 $29,432.00 28 $31,696.00 2 )S3264.00) 2
23.a Meter and Meter Box Occupied Property 133 EA $192.00 $25,536.00 138 $26,496.00 5 ($960.00) 2
2 7.a Meter and Meter Box(Occupied Property) 138 EA $192.00 $26,496.00 242 $46,464.00 104 (519,968 001 3
2.7.a Meter and Meter Box(Occupied Property) 242 EA $192.00 $46,464.00 138 $26,496.00 -104 $19,968.00
2.8 Back Flow Device 133 EA $214.00 528,462.00 138 $29,532,00 5 (51,070.00} 2
2.8 Back Flow Device 138 EA $214.00 $29,532.00 232 549,648.001 94 1,$20,116.00; 3
2.8 Back Flow Device 231 EA $214.00 $49,648.00 138 $29,532.00 -94 $20,116.00
2.12 Remove and Dispose AC Water Main 5,150 LI $11.00 $56,650.00 5,282 $58,102.00 132 (51,452 00; 2
2.12 Remove and Dispose AC Water Main. 5,282 LI $11.00 $58,102.00 5365 $59,015,00 83 ($913.00) 3
2.7.6 Vacant Property Dust box) 13 EA 517100 $2,223 00 20 53,420.00 7 ;$1,197.00) 3
2.7.3 Vacant Property(just box) 20 EA $171,00 $3,420.00 12 $2:05200 -8 $1,368.00
2.1.d 6-inch C900 DR14 PVC 60 LI $28.00 $1,680.00 0 $0.00 -60 $1,680.00
2.2.a 6-inch Gate Valve 2 EA $1,092.00 $2,184 00 0 $0.00 -2 $2,184 00
2,4,a Short Single Service 30 EA $755.00 $22,650.00 27 520,385.00 -3 $2,265 00
26.b Permanent Sample Point 2 EA $1,635.00 $3,270.00 1 $1,635.00 1 51,635.00
2.9 Air Release Valves 5 EA $1,688 00 $8,440.00 4 $6,752.00 -1 $1,688.00
2.11 Temporary Connection to Existing Water Main 4 EA $1,807.00 57,228.00 1 $1,807.00 -3 $5,421.00
2.1.d 6-inch DR14 C900 PVC 60 LF $28.00 51,680.00 0 50.00 -60 $1,680.00
2.56 Vanderbilt Drive 8-Inch PVC WM(Opt'.on No.2) 1 EA510,994.00 $10,994.00 0 $0.00 -1 $10,99400
Allowance Draws for 0084
I
Remaining Water Allowance I e $58,844.89
SECTION 3.WASTEWATER SYSTEM
r1
t.r A' e r $2250(,0.00
t
Work Dict e4t 1/0 6.; 1
Work Dct e#3 (53.341 83) 1
Work Directive 06 $21,131 00
3.2.b 8-inch PVC Gravity Sewer(6-10 Feet) 2,180 LF 585.00 5185,300.00 2,527 5214,795.00 347 (029,495 00) 2
3.1.a 24-inch COOS DR25 PVC 3,760 LF $176,00 5661,760.00 3,771 $663,696.00 11 (51,936.003 3
3.3.a Single Sanitary Sewer Service Lateral 148 EA $1,183.00 $175,084.00 177 $209,391.00 29 (134.307 001 3
3.3.a Single Sanitary Sewer Service Lateral 177 EA $1,183.00 $209,391.00 180 5212,940,00 3 ($3,549.001 4
3.4 Remove and dispose existing gravity sewer pipe 5,100 LI 55.00 525,500.00 5,197 $25,985.00 97 (5485.00) 3
315 Milling&Resurfacing 450 SY $26.00 511,70000 496.73 $12,914.98 47 (51,214:38) 4
3.2.c 8-inch PVC Gravity Sewer(1Q14) 840 LF $10800 590,720.00 649 $70,092.00 -191 $20,628.00
3.1.3 24-inch 0905 0818 PVC 170 LF $246.00 $41,820,00 164 540,344.00 -6 $1,476.00
3.2.a 8 inch PVC Gravity Sewer(0-6 Feet) 2,060 LF $63.00 $129,780.00 2,021 5127,323.00 -39 $2,457.00
3.3.3 Double Sanitary Sewer Service Lateral 4 EA $1,135.00 54,540.00 1 51,13500 -3 $3,40500
3.6 24-inch Plug Valve 6 EA 521,131,00 $126,786.00 5 $105,655.00 -1 521,131.00
3.9 Connect Existing Gravity Sewer to New Polymer 1 EA $1,830.00 $1,830.00 0 50.00 -1 $1,830.00
3.12 Road Restoration-Stabilized Subgrade 20,300 SY $5.00 5101,500.00 14,663.46 $73,317.30 5,636.54 $28,182.70
3.13 Road Restoration-Llmerock Base(6-inch 15,600 SY 511.00 5171,600.00 12,154.65 $133,701.15 -3,445.35 $37,898.85
_
3.14 Road Restoration-2-1/2'As pealt(Two Lifts} 12,000 5Y $20.00 5240,000.00 11,742 07 $234,841.40 -257.93 512158 60
Allowance Draws for C084 (34,763 98)
Remaining Wastewater Allowance6 0123,306.19
SECTION 4:STORMWATER SYSTEM I
-g,nn,rg Stel-W3ter 2:lowance -7- 598,000.00
r
4.1 Existing Storm Culvert Removal arW Disposal 3.200 LF 05.00 $16,000.00 5,638 528,190 004 2,438 y511.190 00) 2
4.1 Existing Storm Culvert Removal and Disposal 5,638 LF $5.00 $28,190.00 3,767 $18,835.00 1,871 $9,355.00
4.2 Existing Storm Structure Removal and Disposal 15 EA $503.00 $7,545.00 27 $13,581.00 11 ($6,036.00) 7
4.2 Existing Storm Structure Removal and Disposal 27 EA 5503.00 513,581.00 15 $7,545.00 -12 56,03600
4.6.b 24"ADS Pipe(6-10 feet) 2,130 LI $8800 5187,440.00 1,524 $134,112.00 -606 553,328.00
4.8.0 18"RCP(0-6 feet) 260 LF 563.00 516,380.00 163 510,269.00 -97 $6,111.00
4.9.a 24"RCP(0 6 feet) 120 LI $73.00 $8,760 00 0 50.00 120 58,760 00
4.3 18"405 Perf Pipe in water Quality Trech(0-6 feet) 1,880 LF $75.40 $141,000.00 1,989 $149,175.00 109 1$.1.75 il)) 3
4.4 18"ADS peitorated Pipe(0-6 feet) 1,420 LF $62.00 $88,040.00 1,600 $99,200.00 180 )511,l60.00) 3
4.5 24"ADS Perforated Pipe(0-6 feet) 1,730 LI $90.00 5155,700.00 1,782 $160,380.00 52 (24,680 02) 3
4.6.a 24"005 Pipe(0-6 feet) 1,590 LI $66 00 $104,940.00 1,859 5122,694.00 269 (S17,754.00) 3
4.7 18"ADS Pipe(0-6 feet) 20 LI $60.00 $1,200 00 48 $2,880.00 28 ;51,680.00) 3
4,8.3 18"RCP(6-10 feet) 60 LI 5114.00 56,840.00 90 510,260.00 30 ;53470.00) 3
4.9 b„24"RCP(6-10 feet) 70 LF 5119.00 58.330.00 113 $13,447.00 43 ;35.117.00) 3
4.1 Concrete Mitered End Sections 5 EA 51,198.00 $5,990.00 2 $2.396,00 -3 $3,594.00
4.12 Type C Water Sedimentation Catch Basin 8 EA 51,936.00 $15,488,00 5 $9,680.00 -3 55,808.0
4.14 ADS Inline Yard Drain 91 EA $972.00 $88,452.0 93 590396.00 2 (51,944.0) 4
Work Directive#7-Field Core CB 110-30 ($1,341.0) 4
Work Directive#8-321F 0118"Storm pipe (53,372 00) 2
Work Directive#9-C8110-25 Mods ($4,846.44) 4
Work Directive 1110-C6110-15 Mods (5838.99) 4
Work Directive#11-Tree Removal (59,845 00) 3
Work Directive#13-MIS 110-2 (58,279.04) 4
Work 0 rective315-MES 110-1 and 110-5 (55,749.50) 4
Work Directive#16-Additional Yard Drains (02,916-00) 4
Work Directive#18-Catch Basin Bars 5..138.43) 4
Increase/(Decrease)to Allowance for C044 i Si 7,0044
Remaining Stormwater Allowance $2,908.60
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Cote-r County
Administrative. Services Department
Procurement Services Division
CONTRACT AMENDMENT REQUEST FORM
(all the Information before below must be completed before submitting to Procurement)
REQUESTOR INFORMATION
Requestor Name: Pawel Brzeski Phone: 239-252-2927
Division Director: Amy Patterson Divison Name Capital Project Planning
CONTRACT INFORMATION
Project/Contract Title: Freedom Park Wetlands Study Contract 0: 16-6655NS
Proposed Changed
Divison Contract Manager 0 Yes 0 No If no,why:
Approved
Company Name FGCU
Vendor(s)Point of Contact Name(s): E-Mail(s): Phone(s):
El Single 0 Multiple
Dr. Bill Mitsch wmitsch@fgcu.edu 239-325-1365
FINANICAL IMPACT
Original Approved Original Board
Contract Value: Contact Value $54,403 Date 06.14.2016 Current Board Approved
Agenda item #16A25 Amount
Dollar Amount of Cumulative Dollar Amount Increases
$0.00 $000
this Change without Board Approval
Is the proposed change
El Yes 0 No
within the scope of the
original contract?
MODIFICATION TYPE AND JUSTIFICATION
OTime Extension—New End Date:November 22,20113 0Renewal Term—New End Date:
Modification Type:
0 Scope or Service Change 0 Terms&Conditions 0 Exhibit/Attachment 0 Other
Describe the proposed change(s)and identify the page(s)and section(s)in the contract that require the modification.
2. Period of Service: ... activities ending on November 22, 2018 ...
to replace ... activities ending on June 30, 2018 ,., •
Indicate reason for amendment change/s and any other pertinent information as it relates to amendment request.
Allows continuation of on-site data gathering while waiting for final deliverable
Describe the impact if this amendment is not processed.
Valuable data collection and recording will be lost that might otherwise refine Stormwater Management operations
Proposed Language to Et Provided
Exhibits/Attachments: Noo,s21d, jd Procurement cannot begin drafting the Amendment without proposed language or exhibits/attachments.)
Requestor Signature 06.22.2018
's1111111111w Zi2esti Date
Requester's
IP jr- ' I Date 06.22.2018
Director Signature
Procurement Strategist Date
(print name) rice,/J BO/ Reviewed 7/I r Loir
Contract Amendment Request Form(Version 3)11/9/2017
2
AMENDMENT #1 TO REINSTATE, AMEND AND EXTEND
Contract#1 6-6655-NS
"Freedom Park Wetlands Study"
Research Services Agreement
This Amendment#1 to Reinstate,Amend and Extend Contract# 16-6655-NS is made and
entered into on this 2 ' ' day of TvL/ , 2018, by and between the Board of
County Commissioners for Collier County, Florida, a political subdivision of the State of
Florida (hereinafter referred to as "County" or "Sponsor") and Florida Gulf Coast University
Board of Trustees, authorized to do business in the State of Florida, whose business address is
10501 FGCU Blvd S, Fort Myers, Florida 33965 (hereinafter referred to as the "FGCU" or
"Contractor").
WITNESSETH:
WHEREAS, on June 14, 2016, (Agenda Item 16.A.25) the County entered into an
Agreement with Florida Gulf Coast University (FGCU) in the amount of$54,403 for a 2-year
study of Freedom Park(AKA Gordon River Water Quality Park),Project No. 60102;and;
WHEREAS, the original Agreement provided for the term to expire on June 30, 2018,
with reporting activities ending August 31, 2018.
WHEREAS,the parties wish to reinstate the Agreement as amended and extend the time
for FGCU to submit all required data,fulfill its obligations and responsibilities thereunder.
NOW THEREFORE, IN CONSIDERATION of the mutual covenants and provisions set
forth below,the parties agree as follows:
1. The Agreement as amended is hereby reinstated.
2. Amend Section 2.Period of Services to extend activities ending date from June 30,
2018, to November 22, 2018, and amend Section 5. Reporting Requirements to
extend the Final Data Analysis/Progress report due date from August 31,2018, to
November 22,2018,as follows:
Section 2. Period of Service:
The research services called for by Article 1,may begin on July 1,2016 with activities ending on
June 30, 2018 November 22, 2018 unless extended by written amendment or terminated sooner
{ following the termination provisions set forth below.
* * * * *
[18-PRC-03643/1424349/1]
Page 1 of 3
Words Struck Through are deleted;Words Underlined are added 7-6
k‘s.,1)
3
Section 5. Reporting Requirements:
In addition to research services as described by Article 1, FGCU Investigator shall deliver the
following reports to the Sponsor's Investigator:
Report Type Due No Later than
#1-Data Analysis/Progress January 10,2017
#2-Data Analysis/Progress August 31,2017
#3-Data Analysis/Progress January 10,2018
#4-Final Data Analysis/Progress August 31, 2018 November 22, 2018
* * * * *
3. Except as provided herein,all other terms and conditions of the Agreement remain
in full force and effect.
(signature page will follow)
[18-PRC-03643/1424349/1]
Page 2 of 3
Words are deleted; Words Underlined are added
4
IN WITNESS WHEREOF,the undersigned have executed and delivered this Amendment
#1 to Reinstate,Amend and Extend effective as of the date first above written.
Florida Gulf Coast University Board of Trustees
Witnesses:
By:
Donna J. more
TachungYih,Ph.D ciate Vice President for Research
Type/Print Name Type/Print Name and Title
r
016-- July 24,2018
Melinda Morra Date
Type/Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: t'., . ;`% , .,,>r ,/,/-
Edward F. Coyman,Jr. r/
Procurement Director
Date
ppro e. s to Fs rtan L gality:
Scot R.Teac
- uty County Attorney
[18-PRC-03643/1424349/1]
Page
Words,�uelf=F#��eugL are deleted;
Words Underlined are added
GC347139 2
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Coiner County Collier County
AdninistratkreServices Department After the Fact Form
Procurement Services Division Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract farms,an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such "After the Fact Procurements"will be reported to the
County Manager.
Requester Name:Claude Nesbitt Division: Facilities Management
Division Director:Dan Rodriguez Vendor Name:DEC Contractors
Amount:$6,444.34 Contract#:15-6488 Purchase Order:4500164244
Why is this deemed a non-compliant purchase?Choose one.
Contract ✓ Ordinance Manual P-Card Other
Details of Purchase:Explain the circumstances behind this purchase.
Change Order 6 was approved by the BCC on March 13, 2018, Agenda Item 16.E.2, Administrative
Change Order Report. Change Order 6 was then incorporated into the Final Pay Application (#19),
revised and resubmitted to Finance on June 27, 2018,
During the audit of Payment 19, on June 29th a discrepancy was identified that within Change Order
6 where some of the subcontractors invoicing was dated for a time period during a work Suspension.
(Suspension dated December 6, 2017- Suspension lifted January 31, 2018)
Action Required: What are you asking to be done to remedy the situation,include list of invoices if applicable?
That DEC Contracting be paid for Change Order 6 in the amount of $6,444.34.
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
Staff has discussed the fact that no work should be conducted during a Suspension time with the
Contractor. To prevent future occurrences, staff will advise all contractors, before any work
commences, that any work, done off site, or in coordination with their sub-contractors during a
time suspension is absolutely not allowed and invoices will not be accepted for those who do not
follow the direction given by staff.
The requester affirms that to the best of their knowledge the information provided in this document is true.
Dg a"ys'9,cti nesb4.1,4
Requested by:Claude Nesbitt Signature: nesbittclaudea 1807.12142402 Date:
Daniel R. 0,31.41/wed bi Da,e1R
Division Director. Dan Rodriguez Signature: g RW Date:
ROdfl UeZ ore uieoziz 14 a4 r7plxr
2
COWER COUNTY COURTHOUSE FIRST FLOOR RENO.
#Aki
Contract No:15-6488
DECRFQ02i
Phase II Misc.Upgrades
atigiContractors-Construction Managers-Design Builders
fik. C:ontractina Group, Inc.
ITEM NO. DESCRIPTION MATERIAL LABOR EQUIP. TAX SUB-MARKUP SUBTOTAL
1 Courtsmart(Nusons) $452.79 $1,344.64 $27.17 $179.74 $2,004.34
2 Entry Millwork(John Jewell) $860.00 $0.00 $860.00
3 Lite Kits(Fields) $103.77 $6.23 $110.00
4 Glazing(Acuff) $272.73 $0.00 $27.27 $300.00
S Cherry Wood Frames(John Jewell) $342.00 $0.00 $34.20 $376.20
6 Additional Project Supervision $2,500.00 $2,500.00
Item Sub Total: 556.56 5,319.37 0.00 t 33.34 1 ) '-i11',4121
Sub Total Material,Labor&Equip: $5,875.93
5%GC Mark-Up Material,labor&Equip.: $293.80
Sub Total Tax&Sub-Markup: ` „k `
Total: $6,444.34
3
Request For Quote Page 1 of 2
Request For Quote
,O Project[15-017) - First Floor Courthouse View Date 1/23/2018
c DEC Renovations Date 1/23/2018
opts.-.01 g C-,roip,(V. DEC Contracting Group, Inc.
A4- vh. 1560 Matthew Drive
Suite B RFQ No. 021
Fort Myers, FL 33907
Phone: (239) 332-4322ei
Fax: (239) 332-0180e1
I I
Date 1/23/2018 Status New
Cost Event No.
Description Phase II Misc. Additions
From Douglas Masch, LEED®AP, To Claude Nesbitt
BD+C Collier County- Department of
DEC Contracting Group, Inc. Facility Management
1560 Matthew Drive 3301 Tamiami Trail East
Suite B Bldg. W
Fort Myers, FL 33907 Naples, Florida 34112
Phone: (239) 332-4322ei Phone: (239) 252-83804
Fax: (239) 332-0180k? Fax: (239) 793-3795 St
Funded By Response 1/26/2018
Due Date
Ref No. Returned
Date
f j Self-Performed
Long Provide for miscellaneous upgrades as requested.
Description
Items
No, Budget Contact Description Proposed Budget
Code Status
1 Douglas Masch, LEED®AP, Phase II Misc. $6,444.34 New
BD+C(DEC Contracting Group, Inc.) Upgrades
Total $6,444.34
Supporting Documents
Document Document Open Description Date Size
Type
(KB)
file:///C:/(kers/elaudeneshitt/AnnData/f,ocal/Microsoft/Windows/1Neteache/Content.Outl... 1/31/2018
4
Request For Quote Page 2 of 2
Doc 15-017-00131 IRBFCi<021
I Misc. Upgrades Breakdown & f I1/ 3/20181749
I
file:///C:/Users/claudenesbitt/AnoData/Local/Microsoft/Windows/[NetCache/Content.0ut1... 1/31/2018
5 2
Cotter County Collier County
Administrative Services Depaitnent After the Fact Form
PrVddremeol Szr:!ees Orteax
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms,an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services nol covered by the current contract or purchase order. All such After the Fact Procurements"will be reported to the
County Manager.
Requester Name:Tina Moon Division:Tourism
Division Director:Jack Wert Vendor Name:JW Marriott Marco Island
Amount:$1 0,000.00 Contract#: Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract ! Ordinance X1 Manual P-Card Other
Details of Purchase:Explain the circumstances behind this purchase.
This is an RFP Enhancement request to assist the Marriott Marco Island to land a group meeting for Tom James
Sales International.The amount of this request was$10,000.00 to offset food and beverage costs and to list our
Tourism Bureau as the sponsor of a reception during the meeting at the Marriott.This same group met at the
Marriott in 2017,and this incentive was to lure the group back.
•
• Unfortunately,due to a staff oversight,we missed requesting a Purchase Order to cover the$10,000 cost of the
reception.The meeting with Tom James Sales International occurred this week,and the group is checking out
today. The Marriott will be invoicing us for the$10,000 incentive that we agreed to provide, but the PO is not in
place.This is not the fault of the Marriott staff. It was a Tourism Division staff oversight and we are taking full
responsibility for this oversight.We have implemented even more stringent controls to ensure this does not
• happen again in the future.
Action Required:What are you asking to be done to remedy the situation,include list of invoices if applicable?
Tourism Staff is requesting Procurement approve an After the Fact Purchase Order to cover this
expenditure with the JW Marriott Marco Island Beach Resort.
--
Corrective/Preventive Action:What action is being taken to prevent this violation from re-occurring?
Unfortunately, we overlooked adding this meeting to our RFPE event calendar that we use to
track these requests. We will ensure that two staff members check these event entries are put on
the calendar in the future, effective immediately.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
• Digit"signed by Airxin lire
q v Tina Moon g Mr7onTlna on'e 201&07.06 15:18.15 Date:07/06/2018
Requested b Signature:
Jack Wert o" s3nedbyJukWen
Division Director:Jack Wert Si nature: o�,^zo,a.c7.o,ia:^e as Date:07/06/2018
6
` Lead
aA i 8/7/2015
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ad a,,, 1,,...;,,,i,,,,,,. ...,„,,,..,,,,,01;,-00,:l',,,- --;,-,jag4.ya
+1 ,,',,1 71 ,"�1l{ii S'.ttit �+{,f�7 , 3a
Confidential Naples Marco Island Everglades CVB
Lead ID: 24177 Contact:
Account Name: JW Marriott Marco Island Beach Resort Debi DeBenedetto
Name of Event: Tom James Sales Int 2018 Sales&Marketing Manager
Phone: 239-252-2379 or 239-734-0295
Event Contact: Email: debide@colliergov.net
Phone: Not Specified
Fax: Not Specified
Email: Not Specified #105
2660 North Horseshoe Drive
Naples, FL 34104
Respond To: Naples Marco Island Everglades CVB
Date Information: Event Dates Room Night Dates
6/30/2018-7/5/2018 6/30/2018-7/5/2018
Lead Sent Date: 08/07/15 Respond By Date: 08/14/15
Decision Date: Scope:
Primary Source: New or Repeat: Repeat
Event Status: Booked Attendance: 0
Peak Rooms: 355 Total Room Nights: 2,124
Economic Impact: $1,004,099.67 Food and Beverage $27,741.42
Room Flow Pattern
Toni James Day j Total Rooms Percent Single Double Triple Quad Suite Total Rooms
Int Sales Requested of Peak Contracted
6/30/2018 Saturday i 355 0%
7/1/2018 Sunday 355 0%
7/2/2018 Monday 355 0% _
7/3/2018 Tuesday 355 0%
7/4/2018 Wednesday 354 0%
7/5/2018 Thursday 350 0%,
Totals: 2,124
Accommodations Lead Requirements;
RFP Attached:
Note:
Prior Years Information:
i Year Date 17.ity __— HQ Hotel Req Peak Act Peak Total Rooms
2017 7/1/2017-7/8/2017 — .__. _._.— 325 _ 2,129j
Partners:
iw‘In ott Marc,, 3 J MA.1{,on X
Printed: 7/6/2018 Page. 1 of 1
7
Service Estimate
Hotel Name: JW Marco Marriott Invoice Date:
04/18/2018 Invoice#: M-1Z2LUL3
Address: 400 South Collier Boulevard, Marco Island,FL 34145
Contact person: Sue Rugala or Lindsay Ball-Lewis
Contact phone: 239-825-1465 Contact email: sue.rugala@marriott.com
Description Tom James Annual Conference 2018
Amount Due: 10,000
Group Name:Tom James
Conference Date: June 30—July 6, 2018
Number of guests: 820
Event name: Tom James 2018 International Sales Meeting Estimated room nights:
2031
Estimated F&B revenue:250,000 Estimated room revenue: $322,929
Food& Beverage Estimate: It of people type of event Total estimate
820 Group
CVB commitment $10,000
Less hotel cost $
Total due from CVB for Rfp enhancement this event $
To ensure your payment is applied to the correct account;please also include a copy of this estimate
with your payment.
Please remit payment to: Hotel Name:JW Marriott Marco Island Beach Resort&Spa
Address:400 S.Collier Blvd. Marco Island, FL,34145
Attention: Lindsay Ball-Lewis
8
ti AO)*140144611-700514"
Date:January 6, 2015
Hotel: Marriott Marco Island Beach Resort
Group name:Tom James Company
Contact:Amanda Cox
Date of event: multi contract-July 2017&June/July 2018 RN 2,129
Dear Amanda,
The Naples Marco Island Everglades CVB has reviewed the request for RFP
enhancement assistance from you for Tom James Company group multiyear contract
and approved funding of$20,000.00 for this event at the Marriott Marco Island Beach
Resort. The funding is contingent upon TDC approval of the Rfp enhancement program
continuation for 2017&2018 and payable to the Marco Island Marriott for F&B towards
this event of$10,000.00 for 2017 and$10,000.00 for 2018.
We require that the hotel follow CVB RFP enhancement policy for 2015 as provided. The
CVB will need a copy of the contract and a copy of the RFP. The planner must be
informed by the hotel that this is a Naples, Marco Island, Everglades CVB incentive.
Naples Marco Island Everglades CVB requests that during the reception the hotel plays a
one minute destination video(we will provide that to you)and if available invite a CVB
representative to welcome the group to the Paradise Coast. We want to make sure the
group understands that the support on this funding is coming from the entire destination,
that they know our brand and realize we appreciate their business now and in the future.
We would also like to put a postcard welcome collateral in the information for the
attendee's arrival. . Please request these items from the CVB at the time the services
estimate is sent over 30 days prior to event date. All policies for Meeting RFP
enhancements(attached)must be followed.
The hotel or Collier County entity requesting the RFP enhancement funding must report
to the CVB all room revenue, room nights and actual food&beverage sales from this
group as well as any future group business booked by your hotel as a result of this
funding enhancement.
It is our pleasure to work with the destination hotels, attractions and transportation
companies in support of your efforts to attract and book business in Collier County.
Best Regards.
Debi DeBenedetto, CHA
Tourism Sales& Marketing Manager
Naples Marco Island Everglades CVB
9 3
C.,ol 'er Ccn.iiity Collier County
Administrative inistrative Services Department After the Fact Form
$er,lces Grris�vn
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements"will be reported to the
County Manager.
1
Requester Name: Hector Sanchez Division:Parks and Recreation
Division Director:Barry Williams Vendor Name: Helena
Amount:$9,309.20 Contract#:4600003919 Purchase Order:4500181938
Why is this deemed a non-compliant purchase? Choose one.
Contract / Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
On PO# 4500181938 Parks and Recreation staff inadvertently purchased product from Helena
the secondary vendor on contract# 14-6247 for the Purchase and Delivery of Fungicides,
Pesticides, Herbicides rather than from the primary contractor(Red River Specialties, Inc.).
While reviewing the bid tabulation for Roundup QuikPRO staff inadvertently selected the first
line item (140) rather than the intended line (147) for Roundup QuikPRO (4x6.8 lb Jug).
Action Required: What are you asking to be done to remedy the situation,include list of invoices if applicable?
Authorize staff to pay outstanding invoices: 22821539, 22821665, 22822421 totalling $9,309.20.
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
Contract 14-6247 was not renewed for another term and is being rebid by Procurement. When a
new contract is in place staff will meet to review the agreement to insure all staff is aware of the
proper processes for utilizing the contract.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
qby:Matthew CatoeCatoe
Signature: Matt Catoe Digital)01807 by os 5 55
Requested Date zo,907,008s3s5 Date:
-04'00'
Division Director: Barry Williams Signature: Williams arryiT"o;8'07°;9= Date:
(Immokalee (FL)) Helena Chemical Co. 4=o)
907 Alachua St Invoice 22821539
lmmokalee FL 34142
239-657-3141 Fax: 239-657-2835
Invoice Date 03/27/2018
Bill To: COLLIER CO PARKS DEPT Due Date 05/15/2018
3299 EAST TAMIAMI TRAIL
STE 700 Customer ID 3292048
NAPLES, FL 34112-5749
US Customer P.O. 4500181938
Saiesperecin 21840
Shipping Loc. . 1
Ship To: EAST NAPLES COMMUNITY PARK MAINT FACILITY
3500 THOMASSON DR
NAPLES, FL 34112,6642 Ticket(s) 22798827
US
Comments: 3500 THOITAASON DRNAPIES ATTN; HECTOR SANCHEZ 239-580-9106 -
Quantity Description Unit Price Total $
44.000 EA Roundup Cluikpro•.(4x6f8 Lb Jug)(Ea) 62.90 /EA 2,767.60
E PA#524-535
NC)
• >I-- m".
Ll"-E X NI•
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Terms: MSDSPROVIDED FOR PESTICIDES Sub Total 2,767.60
NO By acceptance of the products or services reflected on this invoice.the purchaser agrees to be bound by Amount Due 2,767.60
all the terms and conditions of sale forth in this invoiceincluding tithe on the reverse side of this invoice.
Remit To: Helena Chemical Company
P,0 BOX 198153
ATLANTA GA 30384-8153
Recommendation Was Made By or Provided to the Seller. Yes No
COLLIER CO PARKS DEPT • Invoice 22821539
Pesticide#BELL JEFFREY W PB9158 Exp.Date 11/30/2019
11.111
•• •• .
(Immokalee (FL)) Helena Agri-Ent., LLC
907 Alachua St InVoice 22821665
Immokalee FL 34142
239-657-3141 Fix- 239-657-2835
Invoice Date 04/03/2018
Bill To: COLLIER CO PARKS DEPT Due Date 05115/2018
3299 EAST TAMIAMI TRAIL,
STE 700 Customer ID 3292048
NAPLES, FL 34112-5749
OS Customer P.O. 4500181938
Salesperson 21840
Shipping Loc. 1
Ship TO: EAST NAPLES COMMUNITY PARK,MAINT FACILITY
3500 THOMASSON DR
NAPLES, FL-341-1246642 Ticket(s) 22798941
US
CorrnentEAs.-rNAOLEs COMM PARK 3500'THOMASSON op NAPLES I HECTOR 239-580-9106
Quantity Description Unit Price Total $
36.000 EA Rounc11410t.iikpro(4346.8 Lb Jug)(Ea) 62.90 .IEA 2;264.40
EPA:3,524-535
1.= cri)
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%Jo rri -
—1< •
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-•
a N
Terms:MSDS1410YIE3EOFOO PESTICIDES Sub Total 2,264.40
NOT fly acceptance of the procl9ctS 'Seiv.ices reflected on this invoice,the purChaser agrees to be bound try Amount Due 2,264.40
all the terms and conditions of sale set forth in this invoice,including those on the reverse side of this invoke.
Remit To: Helena Agri-Enterprises, LLC
P0 BOX198153
ATLANTA GA 30384-8153
Recommendation Was Made By or Provided to the Seller. Yes No
COLLIER o0 PARKS DEPT Invoice 22821665
Pesticide#BELL JEFFREY W PB9158 Exp.Date 11/30/2019
(Immokalee (FL)) Helena Agri-Ent., LL
907 Alachua St Invoice 22822421
Immokalee FL 34142
239-657-3141 Fax: 239-657-2835 -
- - • Invoice Date 05/14/2018
Bill To: COLLIER CO PARKS DEPT Due Date 06/15/2018
3299 EAST TAMIAMI TRAIL
STE 700 Customer ID 3292048
NAPLES, FL 34112-5749
US Customer P.O. 4500181938
Salesperson 21840
•
. Shipping Loc. 1
Ship To: VINEYARD COMMUNITY PARK
6231 ARBOR BLVD
NAPLES, FL 34119-1307
US
Comments: Re-billed for Original invoice 22821943 01I-38-495356--":\AecIttx0k33I
e0A. \i1r9f:11 oncies ,
Quantity Description Unit.Price Total $
68.000 EA Roundup Chiikpro(4x6.8 Lb Jug)(Ea) 62.90 /EA 4,277.20
EPAU 524-535
_ •
C-)
CO
r-
=
zt
czT)
co
Za• <
rT1
-770
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_
TermS:MSDS PROVIDED FOR PESTICIDES Sub Total 4,277.20
NOTE:By acceptance of the products or services reflected on this inveice,the purchase'agrees to be bound by Amount Due
4,277.20
a N the terms and conditions of sale set forth in this invoice.including those on the reverse side of this invoice.
Remit To: Helena Agri-Enterprises, LLC
P0 BOX 198153
ATLANTA GA 30384-8153
Recommendation Was Made By or Provided to the Seller. Yes No
22822421
COLLIER CO PARKS DEPT Invoice
Pesticide#BELL JEFFREY W PB9158 Exp. Date 11/3012019
HELENA AGRI-ENTERPRISES,LLC aka HELENA CHEMICAL COMPANY 0./111
13 4
Cotter County Collier County
Admtratve Seces Department After the Fact Form
Prowrement
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such 'After the Fact Procurements"will be reported to the
County Manager.
Requester Name:Amanda Condomina Division:Facilities Management
Division Director:Miguel Carballo Vendor Name:Carrier Rentals
Amount:$16,141.55 Contract#: Purchase Order:4500184920
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual f P-Card Other
Details of Purchase:Explain the circumstances behind this purchase.
Collier County Facilities Management, following the previous Emergency Purchase Order
process, created emergency requisitions for the emergency rental of HVAC air cooled chiller
units located at the Central Library. The unit at the location had failed. The requisition was
converted to Purchase Order for the following invoices: 001802730, 001805402, and 001806805.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Staff requests payment of$16,141.55 for the attached invoices.
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
Follow section 11.8 of the Procurement Ordinance. Staff has also implemented preventative
measures in-house to ensure compliance to all applicable ordinances and policies.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
CondominaAman 014.1tY bY
Requested by-Amanda Condomina Signature:
da CoodormaArnanda
Dote'201E10719 14 32 17 44'00' Date:
f
Division Director:Miguel Carballo Signature:/ Date: 7 •Z6—•
� ^�
U "�
' INVOICE
REPRINT
`~--__-__~~~ INVOICE NO: 001882730
°
INVOICE DATE: Mar 26,
8�x�»� '��� DUE DATE: Ap�25'2O18
'-'-Systems PAYMENT TERMS: 30 DAYS NET
CUSTOMER NO: NC11269
DEPOT NO: 013
•
CUSTOMER SHIP TO REMIT TO
COLLIER COUNTY BOARD OF COUNTY 650 CENTRAL LIBRARY CARRIER RENTAL SYSTEMS
COMMI 35961 EAGLE WAY
3299 TAMIAMI TRAIL 650 CENTRAL AVENUE CHICAGO, IL 60678
NAPLES FL 34112-5746 NAPLES FL 34102
800-586-8336
SALESPERSON:ROB COX AGREEMENT: C437338 PQNO: 45OO184820
DESCRIPTION CHARGE TYPE INV PERIOD QTY DUR U/K8 PRICE TOTAL
AIR COOLED CHILLER RENTAL CHARGE 012*18 — 02201e 1 1 Periodic 3'*9885 3.498.85
PACKAGE
FREIGHT DELIVERY FREIGHT 1 1 500 OO 500V0
FREIGHT RETURN FREIGHT 1 1 500 00 500 00
LABOR-SETUP LABOR 8 1 108.00 8640U
LABOR-STARTUP LABOR 1 1 10800 10800
LAD09'TEAmDOmVN LABOR 6 1 108.00 6*8.00
.
LABOR-LUMP SUM LABOR 1 1 3000.00 3.000.00
A Division of Canier Corporation,a United Technologies Company page 1mz
� ��
: ��
INVOICE
REPRINT
~~- --~~ INVOICE NO: 001802730
INVOICE DATE: Mar 26, 2018
Rental Systems DUE DATE: Apr 25, 2018
PAYMENT TERMS: 30 DAYS NET
CUSTOMER NO: NC11269
DEPOT NO: 013
CUSTOMER SHIP TO REMIT TO
COLLIER COUNTY BOARD OF COUNTY 650 CENTRAL LIBRARY CARRIER RENTAL SYSTEMS
C0MM| 35961 EAGLE WAY
3299 TAMIAMI TRAIL 650 CENTRAL AVENUE CHICAGO,IL 60678
NAPLES FL 34112-5746 NAPLES FL 34102
000-580-8336
SALESPERSON:ROB COX AGREEMENT: C437338 PONO: 45OO18492O
DESCRIPTION CHARGE TYPE INV PERIOD QTY DUR U/K0 PRICE TOTAL
JOB SUPPLIES GENERAL SALES 1 1 25 00 25 00
Sales
RENTAL SALES LABOR FREIGHT OTHER TAX AMOUNT DUE 9,143.85
-
3.498.85 2*.00 4.620 uo 1.o00.00 Om} 0 0 CURRENCY USD
Invoice not paid within terms may be subject to finance charge DUE DATE Apr 25, 2018
16
Carrier INVOICE
Rental Systems RECEIVED 24 INVOICE NO: 001806805
COLLIER COUNTY. F!_�_'• R)r INVOICE DATE: July 11, 2018
DUE DATE: Aug 10, 2018
1418 JUL 16 PM 1: 07 PAYMENT TERMS: 30 DAYS NET
CUSTOMER NO: NC11269
DEPOT NO: 013
CUSTOMER SHIP TO REMIT TO
COLLIER COUNTY BOARD OF COUNTY 650 CENTRAL LIBRARY CARRIER RENTAL SYSTEMS
COMM 35961 EAGLE WAY
3299 TAMIAMI TRAIL 650 CENTRAL AVENUE CHICAGO,IL 60678
NAPLES FL 34112-5746 NAPLES FL 34102
US 800-586-8336
SALESPERSON:ROB COX AGREEMENT:C437338 PO NO: 4500184920
DESCRIPTION CHARGE TYPE INV PERIOD QTY OUR UIM PRICE TOTAL
AIR COOLED CHILLER RENTAL CHARGE 071118 — 080718 1 1 Periodic 3,498.85 3,438.85
PACKAGE
RENTAL SALES LABOR FREIGHT I OTHER TAX AMOUNT DUE 3,498.85
3,498.85 0.00 0.00 000 L o.00 0.00 CURRENCY USD
Invoice not paid within terms may be subject to finance charge DUE DATE Aug 10, 2018
A Division of Carrier Corporation,a United Technologies Company Page: 1 of 1
17
Carrier
INVOICE
RECEIVED 24 INVOICE NO: 001805402
COLLIER COON 1 Y. FLORIDA. INVOICE DATE: June 13, 2018
RENTAL DUE DATE: July 13, 2018
PAYMENT SYSTEMS 1018 JUN 1$ PM 12: 32 CUSTOMER NO:TERMS: NC11D69 NET
DEPOT NO: 013
CUSTOMER SHIP TO REMIT TO
COLLIER COUNTY BOARD OF COUNTY 650 CENTRAL LIBRARY CARRIER RENTAL SYSTEMS
COMMI 35961 EAGLE WAY
3299 TAMIAMI TRAIL 650 CENTRAL AVENUE CHICAGO, IL 60678
NAPLES FL 34112-5746 NAPLES FL 34102
US 800-586-8336
SALESPERSON:ROB COX AGREEMENT: C437338 PO NO: 4500184920
DESCRIPTION CHARGE TYPE INV PERIOD QTY DUR U/M PRICE TOTAL
AIR COOLED CHILLER RENTAL CHARGE 051618 — 061218 1 1 Periodic 3,498.85 3,498.85
PACKAGE
RENTAL SALES LABOR FREIGHT OTHER TAX AMOUNT DUE 3,498.85
3,498.85 0.00 0.00 0.00 0.00 0.00 CURRENCY USD
Invoice not paid within terms may be subject to finance charge DUE DATE July 13, 2018
A Division of Carrier Corporation,a United Technologies Company Page: 1 of 1
�` 18 5
Colter er C'ti'nty Collier County
Administrative Services Department After the Fact Form
�rocueinem Sr4qces Di=yi:on
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements"will be reported to the
County Manager.
Requester Name:Yahaira Magee Division:Library
Division Director:Tanya Williams Vendor Name:Brodart
Amount:$5,060.11 Contract#:56121000-15-1 Purchase Order:4500186318
Why is this deemed a non-compliant purchase? Choose one.
Contract ✓ Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
The Library contacted Brodart and got a quote for Nesting chairs on wheels, the Library assumed
that these items were under the State Contract with this company. We found out at the time of
payment that the discount agreed upon in the quote did not coincide with the State Contract.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
To authorize payment of invoice 498782 to Brodart in the amount of $5,060.11
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
Purchasing Policy, State Contracts, and County Contracts will be reviewed with staff before they
request an estimate/quote to avoid any misinterpretation with the vendor. An annual training will
occur with staff in regards to proper purchasing policies and contact with vendors. Staff will be
inform that not all products are covered and the vendor will be asked to supply proof of coverage
under State Contract for that individual product.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Date:07/09/2018
Requested by:Yahaira Magee Signature: MageeYahaira °" "''"e°`'y''''a`eYd'''"
Date.2018.OJ 09 9'.19 37.-04 OL
Digitally signed by Yl1 521 arO Date:07/09/2018
Division Director:Tanya R. Williams Signature: illiams anya Dete zo,eo�o9,�s,z�.o,�00
IBRO, REMIT PAYMENT TO
V• SHIPMENT NO. DATE SHIPPED BILL OF LADING PAGE
BRODART CO. - ll
.s._;_ ,: L-3544 32'01665 104/18/18 I 1
COLUMBUS,OH 43260-0001 METHOD OF SHIPMENTFREIGHT TERMS
ID#23•2248758 ABF 'FREIGHT QUOTED
a
INVOICE NO; INVOICE DATE PRINTED ON CUSTOMER PURCHASE ORDER NUMBER '
Invoice 498782 104/23/18104/23/18 4500186318 - 1
SALES ORDER NO, PAYMENT TERMS CONTRACT NUMBER
56703 PAYMENT IN 3"0. DAYS 189547
SKIMP. 50002966 SHIP TO r► 098572U
COLLIER COUNTY BOARD OF +COLLIERCOUNTY PUBLIC LIBRARY
ACCOUNTS PAYABLES PO#4500186318
'3299 TAMI-AMI TRL E 2385 ORANGE BLOS_SOM DR
STE 700 NAPLES, FL
NAPLES, FL 34112-5749 USA 34109-8840
USA
Destination Control Statement
These commodities,technology,or software were exported from the United States in accordance with the Export Administration Regulations.
- - Diversion contrary to.U.S. law prohibited. - -
LINE
PRODUCT NUMBER OMINVOICED NET UNIT PRICE i
PRODUCT DESCRIPTION QTY:BACKORDERED UOM NET EXTENSION
LIST PRICE
INSIDE DELIVERY/NO DOCK.
'LIFTGATE/EXTRA ,HELP
AUTHORIZED IF NEEDED
*.*********.***************
APR-IL RIST-AU
239-_593-0334 C)
239-591-3784 O
APRIL.RISTAU@COLLIERCOUNTYFL.G cpr
rrt
OVTIP o
*.****..* ******************** 7O OCA
FRTQT, $283 . 11, 368LBS, ABF G
Ns411
.TVN164.0508 _.cam
****************************** 1 t;4
•VALUE:$4777 .00 o
*,t**************************** W N
MM tf* 3,P
*.*****************************
1 688S4000 20 .0000 ,EA 23.8>. 85000 4777.00 1
D tJXL NEST&FOLD CHAIR W/O ARMS 0 .0000
4 CHAIRS: BLUE
4 CHAIRS: PURPLE
12 CHAIRS: BLACK
900 FREIGHT CHARGE -283 . 11
ABF
SUBTOTAL: 5060.. 11
TAX: 0. 00 @ 0 . 000% 0.00
AVP TAX RATE FOR 498782
TOTAL: 5060. 11
IORIGINAL '
20 6
Colter C.07,4 ty Collier County
Admintstrative Services Department After the Fact Form
Procurement Services D,,is,on
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements"will be reported to the
County Manager.
Requester Name:Yahaira Magee Division:Library
Division Director:Tanya Williams Vendor Name: EBSCO
Amount:34,309.46 Contract#:81111902-ACS-17-1 Purchase Order:4500186436
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
The Library failed to recognize the EBSCO NoveList database product was no longer a product
option on the updated BCC approved cooperative contracts and failed to properly notify our
vendor in a timely to initiate corrective action prior to FY18 invoicing. Therefore, a cooperative
contract with EBSCO was not approved by Procurement and in place prior to the purchase of
services.
Action Required: What are you asking to be done to remedy the situation,include list of invoices if applicable?
To authorize payment of invoices (1000069694-1, 99000049212, and 99000050409) to EBSCO
in the amount of$34,309.46
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
Library Administration team will reconcile all current database vendors against BCC approved
cooperative contracts at the beginning of each fiscal year to ensure inclusion and compliance.
Library Administration will also ensure all cooperative contracts are approved by Procurement
prior to the purchase of any goods or services.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:Yahaira Magee Signature: MageeYahaira Date:06/21/2018
Division Director:Tanya R Williams Signature: Will iamsTanya„a,e,;T7_ Date:07/27/2018
21
Invoice
EBSCO Invoice Number 10000696941
J v Invoice Date: 01-Jan-2018
Invoice Amount: 33,785.00
Billing Inquiries:Accounts Receivable(800)700-0571 traines@ebsco.com
Technical Support:(800)758-5995 support@ebsco.com Currency: USD
Terms: Due upon receipt
Billing Address Service Address Account Number: BR22660-75
COLLIER COUNTY BOARD OF COUNTY COLLIER COUNTY PUBLIC LIBRARY
COMMISSIONERS 3299 TAMIAMI TRAIL EAST Order ID: 1481112
ATTN ACCOUNTS PAYABLE NAPLES,FL 34112 Customer ID: collier
3299 TAMIAMI TRL E STE 700 Page Number: 1 of 1
NAPLES,FL 34112-5749
Description Quantity Unit Price Extended Price Tax Amount Due
EBSCO Package 1 33,785.00 33,785.00 .00 33,785.00
Product ID:288-339-385
Novelist Select
Product ID:645-005-100
Period:01-Dec-2017-30-Nov-2018
Novelist Plus
Product ID:645-004-898
Period:01-Dec-2017-30-Nov-2018
Pre-tax Subtotal 33,785.00
Total Sales Tax .00
Invoice Total 33,785.00
Total Amount Due in USD 33,785.00
Payment Method:ACH or Wire Checks Payable To:
Wells Fargo Bank EBSCO Information Services EBSCO assesses a finance charge of
420 Montgomery Street Attn:Payment Processing Center 1%per month on unpaid balances.
San Francisco,CA 94104 USA PO Box 204661
ABA Routing#121000248 Dallas,TX 75320-4661 Federal Tax ID:63-6014186
Swift:WFBIUS6S
Beneficiary:EBSCO Information Services
Account#:2000027339684
Remittance Advice:paymentadvice@ebsco.com
• 22
EBSCO Da B 753 Telephone: 800-700-0571
Dallass TX TX 75320-4661 Fax: 205-980-3951
E-mail: traines@ebsco:com
COLLIER CO BD OF COUNTY COMM Invoice for Finance
ATTN: ACCOUNTS PAYABLE
3299 TAMIAMI TRL STE 700 Charges Due
NAPLES FL 34112
Date: 01/31/2018
Account: BR22660
— — `— Invoice No:`990000049212—
Original Invoice Sfx Original Invoice Days Paid from Net Amount Due
Number 'Date Billing
0081805 01 11/132017 71 Days 0.37
•
40656612 01 11/03/2017 81 Days 7.87
CO
cm -7 U
X0656614 n 01
11/03/2017 81 Days 29.66
0} a_ O
N
U CC
• L IJ..F J
W U_
n �. r
J o • C]
, U
Total Amount Due in United_States Dollar-Please Remit 37.90
EBSCO'S FEDERAL I.D.NO 63-6014186 WHEN MAKING REMITTANCE,AND TERMS:PAYMENT.DUE ON
WHEN INQUIRLNG ABOUT THIS INVOICE. RECEIPT OF INVOICE
PLEASE REFER TO BOTH THE INVOICE RISCO GUARANTEES
NUMBER AND ACCOUNT NUMBER. PAYMENT TO ALL PUBLISHERS.
I/I
23
EBSCO PO Box 204661 Telephone: 800-700-0571
Dallas TX 75320-4661 Fax: 205-980-3951
E-mail: traines@ebsco.com
COLLIER CO BD OF COUNTY COMM Invoice for Finance
ATTN:ACCOUNTS PAYABLE
3299 TAMIAMI TRL STE 700 Charges Due
NAPLES FL 34112
Date: 04/30/2018
Account: BR22660
Invoice No: 990000050409
Original Invoice Sfx Original Invoice Days Paid from Net Amount Due
Number Date Billing
0656609 01 11/03/2017 172 Days 486.56
Total Amount Due in United States Dollar-Please Remit 486.56
EBSCO'S FEDERAL I.D.NO 63-6014186 WHEN MAKING REMITTANCE,AND TERMS: PAYMENT DUE ON
WHEN INQUIRING ABOUT THIS INVOICE, RECEIPT OF INVOICE
PLEASE REFER TO BOTH THE INVOICE EBSCO GUARANTEES
NUMBER AND ACCOUNT NUMBER. PAYMENT TO ALL PUBLISHERS.
1/1
24 7
c0T&T County Collier County
Ad;TxnetrativeServicesDepartment After the Fact Form
c+xUrerrlent Seryces Elintscn
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements"will be reported to the
County Manager.
Requester Name:Tony Barone Division:Collier County Facilities
Division Director:Miguel Carballo Vendor Name:Signature Tree Care
Amount:$7,074.04 Contract#: 16-6610 Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Due to impacts from Hurricane IRMA several trees sustained damage at Roberts Ranch. Museum staff
reached out to Risk Management (Risk) and Facilities Management(Facilities)for assistance.
Risk and Facilities identified several large trees damaged by the storm that needed to be removed.
Facilities did not solicit quotes from the other vendors on contract and moved forward immediately with
Signature Tree Care to eliminate the damaged trees.
Active communication and proactive steps were taken by Facilities and Risk to confirm with our
insurance carrier of the work to facilitate 100% reimbursement for the work ahead of completion. 100%
reimbursement has since been sent by our insurance carrier in the amount of the invoice.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
To approve payment to Signature Tree Care for the completion of the work in the amount of
$7,074.04.
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
Hurricane specific debris removal contracts will be utilized by division staff for on-site (non-right
of way) debris removal during the main debris removal effort. Staff will familiarize themselves
with these types of contracts for use after storm events in the future and elevate any urgent
situations to leadership for guidance.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Digdally signed by BaroneTony
Requested by:Tony Barone Signature: BaroneTony D04a,e00 2o,sm31 16 40:02 Date:
Daniel R. Dlg4aliy signed by Danie R
Division Director: Daniel R. Rodriguez Signature: Rodriguez Rodriguez Date:
Dale'2018.08.0,13.45.58-04'00'
- 25 RECE!\'E) JUN 29
2018
Signature Tree Care, LLC Invoice
�:� Proper Care Doesn't Cost It Pays.
Mailing Address
'; ti 9239-34$-1330 15275 Collier Blvd.
signature#reecare.com Suite 201 276
, 1 info@si naturetreecare.com Naples, FL 34119
Customer 1 3 !:a.. % x .:, 0
CCBCC 05/23/2018 7240
I 1491
3299 Tamiami Trail East Suite 700
;1116,413,:';:.:11Z.. .1,::4,40;1
Upon Receipt
Naples FL 34112 l t Upon Receipt
` z F ,j 0
1, . ,'00 t o ' 't a£: +,
n � , . . �-� „ � r Job:
Immokalee Ranch
1215 Roberts Ave W CCBCC 201803010
Immokalee FL 34142
Salesperson:
Work:239-252-5871
Ian Orlikoff
1 Arborist Notes 3/7/2018 0.00 $206.04
If you wish to pay with a credit card please note there is a
3% credit card fee
2 Arborist Notes 3/7/2018 0.00 $0.00
'County Says"Please see attached plan and pictures. I
Only the pictured trees need saving off."
3 Trees Hazard Reduction Prune 3/7/2018 13.00 $1,950.00
Hazard Reduction pruning. Remove unsafe branches.
Pictures, 1-3, 5-10, 12-14
4 Trees Remove Tree&Wood 3/7/2018 4.00 $2,400.00
Removal of tree and debris. Cut stump as close to soil
grade as possible. General Liability and worker's
compensation (code 0106 for tree work above 12 feet)
insurance certificates to be issued upon approval of work.
Pictures 26-28
5 Pine Time and Material Rate Labor 3/7/2018 1.00 $750.00
Additional Work requested on day of work order to be
billed at a standard time & material rate.
Arborist at 110.00 per hour(as needed), Labor at 100.00
per man/per hour, any large equipment at metered hourly
rate, any disposal fees.
Work Order: pruning /removals as requested. 1 Pine
removal
6 Debris Time and Material Rate Labor 3/7/2018 1.00 $1,288.00
Additional Work/visits to be billed at a standard time&
material rate.
Arborist at 110,00 per hour (as needed). Labor at 100.00
per man/per hour, any large equipment at metered hourly
rate, any disposal fees.
Work Order: Debris removal, several return trips due to
bees
7 Trees Grind Stump 3/7/2018 4.00 $480.00
Grinding stump below grade, back fill all grindings in
holes. Not responsible for unmarked underground lines or
irrigation lines going through or near stump. Any repairs
Page 1 of 2
• 26•
RECEIVED JUN 29 2018
Signature Tree Care, LLC Invoice
Proper Care Doesn't Cost, It Pays.
Mailing Address
239-348-1330 15275 Collier Blvd.
info@signaturetreecare.com Suite 201-276
signaturetreecare.com Naples, FL 34119
or installations for irrigation at a time and material rate.
Pictures 26 -28
Total: $7,074.04
A 3%convenience fee to be charged for all credit card Paid: $0.00
payments. A finance charge of 2% per month from date of
billing shall be applied to accounts that are not paid within 30
days after completion of any work invoiced.
Previous Balance: $113,052.00
Thank you for your business,
ac.tpue. $120,126.04
Signature Tree Care Team Mn
Customer Invoice Remit Payment
Date Invoice#
C-CBCC
5/24/2018 7240
Invoice Balance: $7,074.04
3299 Tamiami Trail East Suite 700
Previous Balance: $113,052.00
Naples FL 34112
$120,126.04
Page 2 of 2
27
RECEIVED JUN 29 7018
Collier County Government
Claim Abstract Report
Claim Information
Claim Number: 5509101707410 Coverage- Trees Plants and Shrub
Removal
Employee Name: Museum Division(Roberts Name 2:
Ranch)
Cost Center: ROBERTS RANCH Site Code:
HISTORICAL SITE
IMMOKALEE
State: Florida Policy#:
Status: Open
Cause Natural Causes Currency: US Dollar
Date of Loss: 9/10/2017 Date Report to Risk: 1/26/2018
Close Date: Policy Eff Date:
Lost Days 0 Restricted Days: 0
Severity: Litigation.
Carrier: Last Entry Date: 6/5/2018
Active Date. 5/31/2018
Employer Acc Desc.: Removal of trees, tree limbs,and debris from Hurricane Irma
EE Acc Desc./Asset#: Trees and tree limbs removal.
MARSH ClearSight I / 2 6/2812018
3:25:30 PM
28
RECEIVED JUN 29 2018
Collier County Government
Claim Abstract Report
Special Analysis Fields
Detailed Cause Code, 5402 Hurricane Nature of Injury
Body Part, NCCI Class Code:
Day of Week of Loss: 1 Sunday Time Of Loss: 1700 1700-500 PM-559 PM
Gender: Marital Status:
Employment Status Age.
Indemnity/Med Only: RM Subrogation File N No
Check Issuance Only?: N No Litigated File: NONL No Plaintiff Attorney
Representation
Corrective Action- Source of Loss:
xAnalysis 17, County Have Notice? N No
Police Report: Acc Investigation?:
Miscellaneous Date Fields
Date of Birth Date Rpt to Sprvisor:
Hire Date, Open Date:
Dt Of Initial Review IRC Review Date:
Last Work Date Last Paid Date
Date Sent to JE. 1/26/2018 Date Incident Review
Miscellaneous Description Fields
Desc of Notice. Police Report Number:
Location of Loss: Location#198 Claimant Occupation:
1215 Roberts Avenue W,
immokalee FL 34142
Miscellaneous Number Fields
SIR: Total Inc. over SIR:
Total Paid over SIR Net Inc. over SIR.
MAR ClearSight 2 2 6/28/2018
3:25:30 PM