Agenda 08-14-2018 Item #16F1H 08/14/2018
EXECUTIVE SUMMARY
Recommendation to authorize expenditures exceeding the $50,000 administrative approval
threshold in accordance with the County's Procurement Ordinance No. 2017-08 for Robert Half
International,Inc.,for temporary personnel services for the Procurement Services Division.
OBJECTIVE: To increase turnaround time in support of County operations while maintaining a high
level of quality control in the processing of purchase requests.
CONSIDERATION: Procurement Ordinance No 2017-08, Section 8, provides an exemption from
competitive bidding for temporary personnel and recruitment services. Authorization for expenditures up
to fifty thousand dollars for these services may be approved administratively. Expenditures exceeding
fifty thousand dollars require Board approval.
Procurement Services has been employing two temporary staff during fiscal year 2018 to meet an
expanded review of the County's requisition to Purchase Order process. Procurement Services Division
has since requested two additional budgeted staff beginning FY 2019. Continued employment of these
temporary employees until approval of the FY19 budget and hire of permanent staff is vital in providing
necessary oversight to ensure compliance with our Procurement Ordinance and reducing the wait time for
County staff in receiving their Purchase Orders.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board,the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: Estimated expenditures for these services in FY 18 are estimated at $80,000 and are
available in the Procurement Services FY18 budget.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: Recommendation to authorize expenditures exceeding the $50,000
administrative approval threshold in accordance with the County's Procurement Ordinance No. 2017-08
for Robert Half International, Inc., for temporary personnel services for the Procurement Services
Division.
Prepared by: Cat Bigelow,Procurement Operations Manager,Procurement Services
ATTACHMENT(S)
1.Exemption 162 -Robert Half International(003)(PDF)
08/14/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 4.3
Doc ID: 6367
Item Summary: Recommendation to authorize expenditures exceeding the $50,000 administrative
approval threshold in accordance with the County's Procurement Ordinance No. 2017-08 for Robert Half
International, Inc., for temporary personnel services for the Procurement Services Division.
Meeting Date: 08/14/2018
Prepared by:
Title: Supervisor-Operations—Procurement Services
Name: Catherine Bigelow
08/06/2018 10:06 AM
Submitted by:
Title: Procurement Services
Name: Ted Coyman
08/06/2018 10:06 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/06/2018 10:16 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/06/2018 12:56 PM
Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 08/06/2018 4:49 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/09/2018 4:38 PM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 08/10/2018 2:05 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/14/2018 9:45 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 08/14/2018 1:46 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/14/2018 1:51 PM
Board of County Commissioners MaryJo Brock Meeting Pending 08/14/2018 9:00 AM
Co ler County Exemptions from the Competitive Process
Administrative Services Department
Procurement Services DP.'ts,on
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Requester Name: Sara Schneeberger Vendor Name:Robert Half International, Inc
Division:Procurement Services Item i Service: Temporary Staffing
Budget Year:FY18 Anticipated Cost per Fiscal Year: approx $80,000
One time purchase: ❑ Multiple Purchases: ■❑ Requested Date Range:
❑ 1.Government Agency/Non- ❑2.Registrations/dues/ ❑3.Subscriptions/periodicals/ ❑4.Advertisements
Profit training printed materials
❑5.Utility services—subject ❑6.Education/academic ❑7.Legal services ❑8.Purchases required by
to government control programs/trainers,speakers grants/gifts
❑9.Compatibility/proprietary ❑ 10.Shop estimates on ❑■ 11.Personnel/recruitment ❑2.Works of art for public
with current systems disassembled equipment services display
❑ 13. Direct purchases ❑14.Financial instruments ❑ 15.Entertainment services ❑ 16.Management studies as
for County sponsored events directed by County Manager
❑ 17.Resolution/BCC direction(Indicate resolution number and approval date):
Description of Purchase:Enter a description of the item(s)items that will be purchased under this exemption.
Temporary personnel with advanced skill set to provide Procurement Operations assistance.
Purpose: Describe in detail, the purpose of the requested item(s).
For Procurement Operations assistance with daily functions,including the Requisition to PO process review for the remainder of FY18.
Procurement has budgeted for two additional staff for FY19 to address these functions moving forward.
Requested by: Sara Schneeberger Signature: saraschneeberger °°7.47�e°^r Date:
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Division Director: Signature: Date:
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Procurement Strategist:Cat Bigelow Signature: Cat Bigelow oee01e0eo6Qeow®aeQooa a,°_�s Date:
Procurement Director
or designee: Sandra Herrera Signature: HerreraSandra �1e0epp100 a�°°°;w p°° Date:
For Procurement Use Only:
0 One time approval 0 One year approval ❑Multi-Year Approval: Start End