Heritage Bay Minutes 07/12/2018MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, July 12, 2018 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard, Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
John May Vice Chairman
Jack Arcurie Assistant Secretary
Dennis Gagne Assistant Secretary
Donna Hunter Assistant Secretary
Also present were:
Justin Faircloth District Manager
Robert Koncar General Manager, Inframark
Jeffrey Satfield CPH
Gregory Urbancic District Counsel (via telephone)
The foliowing is a summary of the actions taken at the July 12, 2018 Heritage Bay
Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• The Board agreed to move Budget Discussion after the Engineer's Report.
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Public Comments on Agenda
Items
There not being any, the next item of business followed.
FOURTH ORDER OF BUSINESS Engineer's Report
A. Water Testing Proposal
• CPH provided an updated proposal and the following was noted:
July 12, 2018
Heritage Bay CDD
➢ ENV -2 should take place in April 2019 and ENV -3 was changed to occur in
October 2018.
On MOTION by Mr. Gagne seconded by Mr. May with all
in favor the CPH Water and Sediment Testing Proposal in
the amount of $34,375 was approved.
B. Bathyrnetric Update
• Mr. Satfield reviewed the data with the Board.
• Mr. Satfield will provide the Board with a write up on each lake indicating slope
and max depth; using colored arrows to delineate slopes.
C. Project Updates
i. Lake Bank Restoration Update
• CPH indicated progress was moving along well with all of the projects.
SEVENTH ORDER OF BUSINESS New Business
A. QE Proposals for North Bank of Lake 20 and East Bank of Lake 30A
• Discussion ensued with regard to both projects. Inclusion of rip rap and the
keyway install on Lake 20 with only a large drain for the northwest corner was
discussed.
The record will reflect Mr. Urbancic joined the ineeting via telephone.
• The Board discussed both projects with the Attorney.
• Additional work on Lake 30A and the Engineer's Report were addressed. Res.
2018-9 will be adopted and an addendum to the Q.E. contract will be developed.
• After further discussion, the Board agreed to the following:
➢ CPH will revise plans for the north bank of Lake 20 to include rip rap and
the keyway install and only a large drain for the northwest corner. CPH to
present plans to QE.
➢ CPH will bid out the work on the east bank of Lake 30A and perform
inspections of the work on an hourly basis.
➢ Bids for 30A will be requested from the previous list of bidders for the
Emergency Lake Bank Repair project.
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Heritage Bay CDD
➢ The repair will take place from the northeast corner to the control structure
by Lake 29. CPH to include FEMA Project Manager, Craig Hench, on the
bid request.
i. Supplemental Stormwater Repair Project Construction Agreement
• This item was tabled to the August 2, 2018 meeting.
ii. Lake 20 Project Construction Agreement
• This item was tabled to the August 2, 2018 meeting.
The record will reflect Mr. Satfield left the meeting.
EIGHTH ORDER OF BUSINESS Manager's Report
C. Discussion of Fiscal Year 2019 Modified Budget
• Mr. Koncar presented the requested fee increase analysis, a copy of which is
attached for the record.
• Mr. Koncar noted the overall goal is to establish a long-term relationship with
the Heritage Bay Community Development District.
• The District Management Fee will cover seven board meetings a year; and there
will be a charge of $750 per meeting for additional Board meetings, (beyond the
seven).
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the proposed Inframark fees presented by Mr.
Koncar for FY 2019 and FY 2020 were accepted.
The record will reflect Mr. Koncar left the meeting.
FIFTH ORDER OF BUSINESS Attorney's Report
A. 30A/30B Boating Regulations Update
• Mr. Hubbard provided an update noting there was little change at this point due to
the lake bank repairs the Quarry has been seeking to repair.
B. Stormwater Management Rules and Policies Update
• The updated Stormwater Management Rules and Policies were reviewed.
• The Stormwater Management Rules and Policies will be on the agenda for
adoption at the public hearing in September.
C. Discussion of Website Compliance
• ADA compliance for the CDD website was discussed.
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On MOTION by Mr. Hubbard seconded by Mr. Gagne
with all in favor to convert the District website to an ADA
compliant platform and to pare down the website to only
the documents required by statute were approved.
D. Rules of Procedure
• The information was reviewed with the Board.
• The Rules of Procedure will be on the agenda for adoption at the public hearing in
September.
SIXTH ORDER OF BUSINESS Old Business
A. Lake Bank Repair & Maintenance Guidelines
This item was tabled to the August 2, 2018 meeting.
SEVENTH ORDER OF BUSINESS New Business (continued)
A. QE Proposals for North Bank of Lake 20 and East Bank of Lake 30A
i. Supplemental Stormwater Repair Project Construction Agreement
ii. Lake 20 Project Construction Agreement
These items were previously discussed.
B. Resolution 2018-9 Supplemental Assessment Resolution
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor Resolution 2018-9 a Resolution of the Board of
Supervisors of Heritage Bay Community Development
District supplementing Resolution 2018-6, which
Resolution previously equalized, approved, confirmed,
imposed and levied special assessments on and peculiar to
property specially benefited (apportioned fairly and
reasonably) by the District's projects; approving and
adopting the Heritage Bay Community Development
District Supplemental Assessment Allocation Report for
Capital Improvement Revenue Refunding Bonds, Series
2018A-1 and Capital Improvement Revenue Bonds, Series
2018A-2 prepared by Inframark, LLC and dated April 17,
2018, which sets forth the specific terms of the Heritage
Bay Community Development District Capital
Improvement Revenue Refunding Bonds, Series 2018A-1
and Heritage Bay Community Development District
Capital Improvement Bonds, Series 2018A-2; providing for
the supplementation of the special assessments as set forth
in the improvement lien book; and providing for
severability, conflicts, and an effective date was adopted.
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Heritage Bay CDD
C. Resolution 2018-10 Adopting Amended Supplemental Engineer's Report
and Amended Supplemental Assessment Allocation Report
• This item was tabled until the August 2, 2018 meeting.
D. Insurance Renewal
• Insurance renewal was discussed.
• The Board requested staff review insurance options for FY 2019 to see if the
current premium is reasonable.
• The Board requested no changes to the coverage at this time.
E. Resolution 2018-11 Approving Adoption and Execution of the Statewide
Mutual Aid Agreement
• This Resolution is being entered into by most local governments.
• District Counsel has recommended the District adopt Resolution 2018-I1 which
provides for aid to the District in the event of an emergency, like a natural
disaster.
On MOTION by Mr. Hubbard seconded by Mr. Gagne
with all in favor Resolution 2018-11 approving adoption
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EIGHTH ORDER OF BUSINESS Manager's Report (continued)
A. Approval of the Minutes of the June 7, 2018 Regular Meeting
Mr. Faircloth stated each Board member received a copy of the June 7, 2018
meeting and requested any additions, corrections or deletions.
On MOTION by Mr. May seconded by Ms. Hunter with all
in favor the minutes of the June 7, 2018 meeting were
approved.
B. Acceptance of Financials
• The financials for the period ending May 31,2018 were reviewed.
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the May 31, 2018 financials were accepted.
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July 12, 2018 Heritage Bay CDD
C. Discussion of Fiscal Year 2019 Modified Budget
• This item was previously discussed.
D. Acceptance of Fiscal Year 2017 Audit
• The Fiscal Year 2017 Audit prepared by Grau & Associates was reviewed.
On MOTION by Mr. Gagne seconded by Mr. Arcurie with
all in favor the Fiscal Year 2017 Audit was accepted and
the Chairman was authorized to execute the AFR.
E. Field Manager's Report
• The Field Management Report for site inspection conducted on June 21, 2018 was
reviewed; a copy of which is attached for the record.
F. Lake & Wetland Management Monthly Inspection Report
• The June Lake & Wetland inspection report was reviewed.
• The service reports will be included in the next agenda packet.
G. Follow Up Items
• Status of items were reviewed with the Board.
NINTH ORDER OF BUSINESS Supervisors' Reports, Requests
and Comments
• Supervisor Hunter inquired if Lake and Wetland Management obtained a
conveyor.
• Supervisor Gagne connnented on pipes floating in the lake. Supervisor Hubbard
will follow up with golf course staff.
TENTH ORDER OF BUSINESS Chairman's Comment
• Chairman Hubbard noted he sent the letter to the Quarry regarding the pondweed
and they thanked him for the update. He also sent a letter regarding access to the
District for people to attend meetings.
• Staff provided an update on additional work invoiced by Copeland Southern upon
completion of the lake bank repairs on Lake 18, 19 and 20 in the amount of
$1,250.00.
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Heritage Bay CDD
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor the additional work invoiced by Copeland
Southern upon completion of' the lake bank repairs was
approved.
ELEVENTH ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
TWELFTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Gagne seconded by Mr. Arcurie with
all in favor to approve a contract for Hurricane Irma repair
work on the east bank of 30A as defined by CPH and in
agreement with District Counsel to proceed, subject to the
threshold limit of $300,000.00 including a contingency
once bids have been received. Additionally, costs for CPH
to perform services for this work will be billed at their
normal hourly bill rates.
There beinc no further business,
On MOTION by Mr. Arcurie seconded by Mr. Gagne with
all in favor the meeting was adjourned at 11:40 a.m.
Jferetary
Faircloth Edwin Hubbard
S Chairman
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