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Backup Documents 06/25/2013 Item #16I 1611 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE June 25, 2013 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. MISCELLANEOUS CORRESPONDENCE: 1) Ave Maria Stewardship Community District Proposed FY13/14 Budget 2) Cedar Hammock Community Development District Proposed FY14 Budget; Adopted FY14 Final Budget Meeting Agenda: 12/10/12; 01/14/13, 02/11/13, 03/11/13 Meeting Minutes: 12/10/12; 01/14/13, 02/11/13, 03/11/13 3) Golden Gate Fire Control & Rescue District Copy of new registered agent J. Nolan Sapp notice 2/13/13 to DEO Special District Facilities Report dated 3/12/13 Copy of 5/8/13 Notice to FL Auditor General's Office regarding Audit Report Copy of new registered agent Kingman D. Schuldt notice5/20/13 to DEO Information submitted by the District to Clerk's Office including (CPA firm) Phillips Harvey Group's financial statements and Independent Auditor's Report 4) Hacienda Lakes Community Development District Proposed FY12/13 Budget Announcement for 01/21/13 Public Hearing 5) Heritage Bay Community Development District Proposed FY14 Budget 6) Heritage Greens Community Development District Meeting Agenda: 01/21/13, 02/18/13 Meeting Minutes: 01/21/13, 02/18/13 7) Naples Heritage Community Development District Proposed FY14 Budget; Adopted FY14 Final Budget Meeting Agenda: 01/08/13, 03/05/13 Meeting Minutes: 01/08/13, 03/05/13 8) Port of the Islands Community Improvement District Meeting Agenda: 02/15/13, 02/26/13, 03/15/13, 04/19/13 Meeting Minutes: 02/15/13, 02/26/13, 03/15/13, 04/19/13 Maintenance Agreement& Grant of Easement 03/15/13 Meeting 9) Quarry Community Development District Proposed FY13/14 Budget 1611 10)Verona Walk Community Development District Proposed FY13/14 Budget 11)Code Enforcement Annual Published Legal Notice Regarding Litter, Weeds & Exotic Control 2012 and 2013 . , . c , AVE MARIA STEWARDSHIP COMMUNITY DISTRICT 4 c/o Special District Services, Inc. 611 H p j, 1 rn 2501 Burns Road, Suite A It Q U Palm Beach Gardens, Florida 33410 f w 3 (561) 630-4922 .< o Z,:„.:'' vl Fax (561) 630-4923 c� I ! D '• k /N ... 8V '. May 7, 2013 0 v VIA CERTIFIED MAIL— RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East Naples, Florida 34112-5324 Re: Ave Maria Stewardship Community District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the following document relative to the above referenced Stewardship Community District: 1.) Proposed Budget Fiscal Year 2013/2014 (Oct. 1, 2013—Sept. 30, 2014) Should you have any questions or comments,please do not hesitate to contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. �M I' Laura J. Arch Enclosure 1611 Al Ave Maria Stewardship Community District Proposed Budget For Fiscal Year 2013/2014 October 1, 2013 - September 30, 2014 . CONTENTS 16 I i Al I PROPOSED BUDGET II DETAILED PROPOSED BUDGET III DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV DETAILED PROPOSED MAINTENANCE BUDGET V ASSESSMENT BREAKDOWN 5/8/2013 8:55 AM PROPOSED BUDGET 16 11 A1 AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR 2013/2014 REVENUES BUDGET O & M ASSESSMENTS 371,101 DEBT ASSESSMENTS 759,904 DEVELOPER CONTRIBUTION FOR 0 & M 1,289,686 DEVELOPER CONTRIBUTION FOR DEBT 3,255,955 OTHER REVENUES 0 TOTAL REVENUES $ 5,676,645 EXPENDITURES ADMINISTRATIVE EXPENDITURES PAYROLL TAXES EXPENSE 612 SUPERVISORS FEES 8,000 ENGINEERING 20,000 MANAGEMENT 70,216 SECRETARIAL 4,500 LEGAL 20,000 ASSESSMENT ROLL 15,000 AUDIT FEES 8,200 ARBITRAGE REBATE FEE 1,500 TRAVEL & LODGING 1,550 INSURANCE 10,737 LEGAL ADVERTISING 1,500 MISCELLANEOUS 2,000 POSTAGE 1,750 OFFICE SUPPLIES 2,000 DUES, LICENSE, & SUBSCRIPTIONS 500 MISCELLANEOUS FILINGS, NOTICES, ETC. 1,500 WEBSITE HOSTING FEES 1,000 TRUSTEE FEES 12,000 CONTINUING DISCLOSURE FEE 5,000 METHODOLOGY REPORT 0 TOTAL ADMINISTRATIVE EXPENDITURES $ 187,565 MAINTENANCE EXPENDITURES MAINTENANCE 1,445,389 MAINTENANCE/INSPECTIONS/ADMIN 0 TOTAL MAINTENANCE EXPENDITURES $ 1,445,389 TOTAL EXPENDITURES $ 1,632,954 EXCESS OR(SHORTFALL) $ 4,043,691 PAYMENT TO TRUSTEE $ (3,958,866) BALANCE $ 84,825 COUNTY APPRAISER&TAX COLLECTOR COST (39,585) DISCOUNTS FOR EARLY PAYMENTS (45,240) NET EXCESS/(SHORTFALL) $ 0 5/8/2013 8:55 AM I DETAILED PROPOSED BUDGET 16 If 1 A 1 AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUAL BUDGET BUDGET COMMENTS O&M ASSESSMENTS 365,691 371,101 371,101 See Detail on Page 5 DEBT ASSESSMENTS 760,918 760,863 759,904 See Detail on Page 5 DEVELOPER CONTRIBUTION FOR 0&M 862,821 1,289,687 1,289,686 DEVELOPER CONTRIBUTION FOR DEBT 2,164,155 3,256,532 3,255,955 OTHER REVENUES 1,368 0 0 BOND PREPAYENTS RECEIVED 12,921 0 0 BOND PREPAYMENTS SENT TO TRUSTEE (12,921) 0 0 TOTAL REVENUES $ 4,154,953 $ 5,678,183 $ 5,676,645 EXPENDITURES ADMINISTRATIVE EXPENDITURES PAYROLL TAX EXPENSE 398 0 612 New Charge Since 2012-2013 Budget SUPERVISORS FEES 5,200 8,000 8,000 No Change From 2012-2013 Budget ENGINEERING 9,060 20,000 20,000 No Change From 2012-2013 Budget MANAGEMENT 55,000 70,216 70,216 No Change From 2012-2013 Budget SECRETARIAL 2,000 4,500 4,500 No Change From 2012-2013 Budget LEGAL 10,316 20,000 20,000 No Change From 2012-2013 Budget ASSESSMENT ROLL 15,000 15,000 15,000 No Change From 2012-2013 Budget AUDIT FEES 7,700 8,600 8,200 $400 Decrease From 2012-2013 Budget ARBITRAGE REBATE FEE 650 2,500 1,500 $1,000 Decrease From 2012-2013 Budget TRAVEL&LODGING 744 2,000 1,550 $450 Decrease From 2012-2013 Budget INSURANCE 8,553 7,500 10,737 $3,238 Increase From 2012-2013 Budget LEGAL ADVERTISING 652 3,000 1,500 $1,500 Decrease From 2012-2013 Budget MISCELLANEOUS 950 2,000 2,000 No Change From 2012-2013 Budget POSTAGE 1,151 1,750 1,750 No Change From 2012-2013 Budget OFFICE SUPPLIES 2,117 2,000 2,000 No Change From 2012-2013 Budget DUES,LICENSE,&SUBSCRIPTIONS 175 500 500 No Change From 2012-2013 Budget MISCELLANEOUS FILINGS,NOTICES,ETC. 0 2,000 1,500 $500 Decrease From 2012-2013 Budget WEBSITE HOSTING FEES 300 1,000 1,000 No Change From 2012-2013 Budget TRUSTEE FEES 11,314 12,000 12,000 No Change From 2012-2013 Budget CONTINUING DISCLOSURE FEE 5,000 5,000 5,000 No Change From 2012-2013 Budget METHODOLOGY REPORT 15,000 0 0 No Change From 2012-2013 Budget TOTAL ADMINISTRATIVE EXPENDITURES $ 151,280 $ 187,566 $ 187,565 MAINTENANCE EXPENDITURES MAINTENANCE 1,011,271 1,445,389 1,445,389 Total Maintenance-See Detail On Page 4 MAINTENANCE/INSPECTIONS/ADMIN 0 0 0 TOTAL MAINTENANCE EXPENDITURES $ 1,011,271 $ 1,445,389 $ 1,445,389 TOTAL EXPENDITURES $ 1,162,551 $ 1,632,955 $ 1,632,954 EXCESS OR(SHORTFALL) $ 2,992,402 $ 4,045,228 $ 4,043,691 BOND PAYMENTS (2,887,091) $ (3,960,331) $ (3,958,866) 2014 P&I Payments BALANCE $ 105,311 $ 84,897 $ 84,825 COUNTY APPRAISER&TAX COLLECTOR COST (30,429) (39,619) (39,585) 3.5%Of Total Roll(2%Appraiser,1.5%Collector) DISCOUNTS FOR EARLY PAYMENTS (34,385) (45,279) (45,240) 4%Of Total Tax Roll NET EXCESS/(SHORTFALL) $ 40,496 $ - $ 0 5/8/2013 8:55 AM � _ DETAILED PROPOSED DEBT SERVICE FUND BUDGET I Al AVE MARIA STEWARDSHIP DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUALS BUDGET BUDGET COMMENTS Interest Income('06 Bond) 0 0 0 DS Reserve Interest is now going to the Deferred Cost Account Interest Income(12 Bond) 0 0 0 DS Reserve Interest is now going to the Deferred Cost Account Net NAV Collection 717,308 703,798 702,911 Per Assessment Breakdown(page 5)less 7.5%for Discounts and Fees Developer Contribution 2,169,784 3,256,532 3,255,955 Prepaid Bond Collection 12,921 0 0 Total Revenues $ 2,900,012 $ 3,960,331 $ 3,958,866 EXPENDITURES Principal Payments('06 Bond) 440,000 465,000 485,000 2006 Bond Principal Payment Due In 2014 Interest Payments('06 Bond) 1,280,481 1,246,016 1,221,159 2006 Bond Interest Payments Due In 2014 Principal Payments('12 Bond) 0 310,000 335,000 2012 Bond Principal Payment Due In 2014 Interest Payments('12 Bond) 1,496,288 1,939,315 1,917,707 2012 Bond Interest Payments Due In 2014 Total Expenditures $ 3,216,769 $ 3,960,331 $ 3,958,866 Excess/(Shortfall) $ (316,757) $ - $ - Series 2006 Bond Information Original Par Amount= $26,245,000 Annual Principal Payments Due= May 1st Interest Rate= 5.125% Annual Interest Payments Due= May 1st&November 1st Issue Date= December 2006 Maturity Date= May 2038 Series 2012 Bond Information Original Par Amount= $29,100,000 Annual Principal Payments Due= May 1st Interest Rate= 6.700% Annual Interest Payments Due= May 1st&November 1st Issue Date= June 2012 Maturity Date= May 2042 5/8/2013 8'.55AM • 16i 'i. . DETAILED PROPOSED MAINTENANCE BUDGE A AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2013/2014 October 1, 2013 -September 30, 2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 ACTUAL BUDGET BUDGET MAINTENANCE EXPENDITURES , ELECTRIC (STREETLIGHTS, LANDSCAPE) 77,724 95,000 90,000 STREET SWEEPING 55 5,000 5,000 STRIPING &TRAFFIC MARKINGS 1,190 2,000 35,000 STREET LIGHT MAINTENANCE 24,249 30,000 30,000 SIDEWALK/CURB REPAIRS 1,175 3,000 5,000 LANDSCAPE MAINTENANCE (ROADWAY, ENTRIES): MAINTENANCE CONTRACTS 453,889 530,000 500,000 TREE TRIMMING 0 15,000 42,000 STORM CLEANUP 5,010 70,000 41,000 PLANT REPLACEMENT 31,278 40,000 35,000 MULCH & MISCELLANEOUS 240 73,000 60,000 MISC. UTILITIES 0 5,000 5,000 ELECTRICITY 0 0 0 IRRIGATION WATER 75,093 100,000 90,000 IRRIGATION REPAIR 13,077 12,000 12,000 ENTRY FEATURE WATER 0 0 0 FOUNTAIN MAINTENANCE 8,984 15,000 10,000 RODENT/ PEST CONTROL 4,059 6,000 3,000 EQUIPMENT REPAIR 0 1,000 1,000 SIGNAGE REPAIR 3,849 5,000 8,000 WATER MANAGEMENT & DRAINAGE 1,068 3,000 3,000 STORM DRAIN CLEANING 0 10,000 5,000 DRAINAGE /LAKE MAINTENANCE/ LITTORALS 66,647 50,000 50,000 AERATORS 2,536 6,500 6,500 AQUATIC REPLACEMENTS 0 5,000 5,000 PRESERVE MAINTENANCE 45,294 40,000 104,000 TAXES & LICENSES 0 0' 0 INSURANCE 0 0 0 SMALL TOOLS 674 1,000 3,000 MISCELLANEOUS MAINT. 0 0 0 MISC. REPAIRS 422 5,000 10,000 VEHICLE LEASE/ FUEL/ REPAIRS (MAINT TECH) 4,171 5,000 5,000 MOSQUITO CONTROL 31,310 80,000 80,000 FISH STOCKING 0 5,000 5,000 TEMP FIRE FACILITY OPERATING COSTS 54,660 36,000 65,000 ADMINISTRATIVE SUPPLIES -84 500 500 OFFICE LEASE 0 0 0 OFFICE UTILITIES 0 0 0 MAINTENANCE TECHNICIANS 53,437 60,000 60,000 BASE MANAGEMENT FEE 14,790 16,667 16,667 ADMIN PAYROLL 15,854 79,722 19,722 TOTAL MAINTENANCE EXPENDITURES $ 990,651 $ 1,410,389 $ 1,410,389 RESERVE FUND 20,620 20,000 20,000 CONTINGENCY FUND 0 15,000 15,000 TOTAL $ 1,011,271 $ 1,445,389 $ 1,445,389 5/8/2013 8:55 AM IV . . 1611 Al . , , O O O O O O _ _ _ 0 CD 0 0 0 0 0 0 0 , , , . , , , , a c co ) co co N co aa)) 0aa) E E T 0 m v 4 v rn v N- 3 w y 1- 4a` be be be be be be be be fA be be be be be fA K 0 aco 0 o 0 �I0)) a) O• E o co 0. a) T 1) O p Q 1.- Q d be fA fA be fA fA Ef, W E . as w S N O C o) m• o T v at W m Q r Z 0. c o s C O O O O O O , O c m a d ad co v CO � oo N- -O C C E Co 0) 0 N Co C n i- CO A., a) —`�4 CO co v Co v 0) - CD . 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Q- ' 0- N O U ai N 0 U N o o Z 0 Q n' N 4 , , , PROPOSED AVE MARIA UTILITY BUDGET 1 6 I ' 1 A 1 AVE MARIA STEWARDSHIP DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUAL BUDGET BUDGET COMMENTS AMUC Income 279,481 260,000 270,000 Approximately 2/3 of Expenditures Developer Contribution 116,667 120,000 130,000 Approximately 1/3 of Expenditures Total Revenues $ 396,148 $ 380,000 $ 400,000 EXPENDITURES OMI Operating Fee 250,631 240,000 252,000 Estimate of$21,000 per Month AMUC Bulk Water Charge 138,978 140,000 148,000 Estimate of$12,333 per Month Total Expenditures $ 389,609 $ 380,000 $ 400,000 Excess/(Shortfall) $ 6,539 $ - $ - 5/82013 8:58 AM I 1611A2 Cedar Hammock Community Development District 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Telephone:(954)753-5841 •Fax:(954)796-0623 Via Federal Express February 15, 2013 �7 Collier County Manager 52o Leo E. Ochs, Jr. Collier County Governmental Center By 3299 Tamiami Trail East, Suite 202 Naples, FL 34112-5746 RE: Proposed Operating Budget for Fiscal Year 2014 To Whom It May Concern: In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual budget for the ensuing fiscal year at least sixty (60) days prior to the public hearing. The District's public hearing is scheduled as follows: Date: April 18, 2013 Time: 3:00 p.m. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples, Florida I am pleased to enclose the District's Proposed Operating Budget for Fiscal Year 2014 as required by statute. If you any questions or comments please feel free to contact me directly at 954-753-5841 ext. 3063. Sincerely, Mona Slaughter Recording Secretary Enclosure cc: District Files (agency) 1611 ' A2 . CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 20-14 Version 1 - Approved Tentative Budget: (Printed on 2113,'2013) Prepared by: SEVERN SERVICES 161 ' 1 A2 0 Z L O co co . 0 O 0 0f) N O O O 1) O 0 0 CO 0 U) Z J CD U) OD a 0 0 N 0) N N N LL) CO U) 0 0 0) U) N CO Q 1-- O O O UD r' r N n r f� O O In N N (R = N N m T n O c) N to f� N N n `J N — N z j > Q 0 LL p 0 M co N O O CT Un CO 0 0 0 0 0 UO CO 0 LO N- 00 N OD R 0 V n 0) LO N LO CO LO 0 CO C) Uf) N 'V J F M O CD co O V V r N N N O N O UO Uf) N C) Q U O N C) O O '- N V N U) N N U) n O CU N N .T^... N CO F- 2 LL O. 0 C') CD 1� Le O O) U) O a — N- 0 OD N CO W M CD N- LID p N O El C) LO N LO V 7 CD CD N F„ ' O( LOU) co O LO CO r N U) CC) CO U) CO � N WN M r CO I� N V OD Z cr C.0 O -, W N Co U a CC C R n V) Q) C) 0) 0 0 00 CO CO CO CO OD N CO U) N CO O) N. 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O p N c,_ M h' Q LL CS to E E 3 Z N 0) o O 8 N O a m C in 0 N 0 a N O Cd N. i p CT) H o W d o a ¢ F o) '� c a`�i U .��. cn V a) z E r m U U y m `� �) m LL_ y O E D o c c Z N m E a .6 .Q o Ui N m .N L E 2 ` C p O > E E W W c rn o a Z o U r U . 0 C� Q U y v > C w J 2 a a L c m Y m a m o Q W Q a i Z Z Z a S co 0 CO Q N N (n ° Q N c > > m G '= cn CO 0) Ct in E m m - T CO ' c'i c c v Q N Z to w 0 Z 0 0 0 0 0 a o c rn w w e o ci,> O wa F a a` a a` a` a U a c a` -.1 2 2 0 ¢ '- N > w X Q o- cn G: 'E ¢ — w O r Q CO Q c N W E a " U U 1611 A2 -cs ,..... 0 0 0 0 0 0 0 (D O O O O 0 CD h O 0 O 0 Q) 01 Z J 0 0 0 0 0 O W 0 0 0 0 0 01 a r Q) 1- R to N N O O O 0 0 0 0 0 0 O1 W Q) 0) (R Z O N 1� I� M M �(7 M O IA In T N- 0 h uC7 M \J } N 111 Q a) LL tos O O O C .- CD LCI M CO ' , CO CO W J 1- M N N M O 0 _ n I� CD N {D T ly 1- W N co co W co M W O 0 • LL a O N r n ' • n ' n W M O N- N 111 O Q ' O (D M O) 111 n n n W Z N 111 -- V) OO ) W V C N u3 C o GO R N O O N CD O) 4 N O CCO 0 COJ N N r r r r r r r r r r O GO N N N 0 C • 2 V ri N CO M m m co U) 3 O N- W LL < 0 y} C_ •N O O O O O O CO O O O O 0) N h ' ' • ' CD N d a) 0 0 O 0 0 0 0 0 0 0 O 0 CO R a C co W 1- C I 11) N N O O O C O C D O C D O N 0 Ip n n C= d 0 N n n M M to M 7 N rn N 0 n M 111 Z m o 0 } N M LL ✓ N Q m VJ a !n Co 0 0 0 0 0 CO 0 O O 0 CD N. 1 CO M at Q- 0 0 O 0 0 0 0 O O O 0 Ip N O W H N ' O N O O O CO ' O O O O N V N N i a C M I- M M to c`') V O 0) 0) L] N N N N N +1+ ., 00 7 } LL Co Q CO v, C N Q, (z O O O CO N. U) u7 U) CO 1 CO N 111 K ()) O O aO to N 0) 111 N C7 111 N- h co W } J N 11) N. 0) I- 111 � CO OD N to N N N- Cr; D N T r n O W M N co ,_ T CO T N 117 U CO O } = LL Q LL Hl a) O cr V to O u) CO CO R N Cr ' 1 CO N- N d M 0) u7 M N N- N ^ O) 0 0 CC J ' (D ' O 0) 47 (D ' 1f) ' M ' 1`7 W N N to N F - V M d' 1(7 M w V N 0 0 N •-- N N CI i Q LL E V* E E 3 U) N W 0 N N 7 ro W Z (p co 0 CU u) N m 7 O -o W U 0. c 2 c CU U c co Z co iii 2 a) a) a) CC z W Z C7 a) 0 E u) . , E- U) ro 7 LL U Z Z Y O rn E w >)-. CC o c N o 7 CU C7 a) o a) Z a C= a) 2 N 0 c aa) Z ? N a • N 0 E 7 m a o a )) m Z U o W c W U W 0 Q C O 0 a o ct c ca m mC v -m rD -I C a o Z c S •R Z Z CU C ° ` a O a) d W_ W - Z 2 0 E J J -o C O Q a m as m us a 2 U WI Z Z Z Z :° y m ti °) Q < o•Q Q) a o o `� N N N U) ~ N-- x O W ° 4 r 0 0 m O = 0 a) a U U EC CC EC a[ 2 U CC EC EE o[ 0 w = O 0 0 Z Z s- N �/ /- O I- Z LL EL d G E C N W o ¢ iL ✓ U iou A2 CEDAR MMOCK Community Development District General Fund Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance- Fiscal Year 2014 $ 532,919 Net Change in Fund Balance-Fiscal Year 2014 - Reserves-Fiscal Year 2014 Additions 117,000 'Total Funds Available(Estimated)-9/30/2014 649,919 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,387 Reserves- Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 265,598 Reserves- Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 140,245 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 Reserves-Lakes 73,180 FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 85,460 Subtotal 602,870 Total Allocation of Available Funds 602,870 I Total Unassigned(undesignated)Cash $ 47,049 Notes (") represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 Cedar Hammock 16 11. A 2 Community Development District General Fund Budget REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments - Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments -Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Sery-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices, etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings, review operating &maintenance contracts, etc. Prof Sery-Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Sery-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for property appraiser costs was based on 1.5% of gross assessments. Prof Sery -Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Cedar Hammock 1611 A 2 Community Development District General Fund Budget Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Communication - Telephone Telephone and fax machine charges incurred. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance - General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing &Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Community Affairs for$175. Cedar Hammock 1 6 I t1 A 2 Community Development District General Fund Budget Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts -Water Quality Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve -Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve -Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve- Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. 1611 Sy CEDAR HAMMOC------------------'1:43- Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 - FINAL BUDGET (Adopted on 4/15/2013) Prepared by: SEVERN TRENT SERVICES 1611 A2 a �i RI Q) _— o CO 0 P O O O u) N O O O f- O O O CO O LO Z CO In CO a O O N O N In N N O M O O O LO N N Q W or O O _ y� O .- r r 1� N r r 1■ O O u7 N r N CO C 0 0 N ^ w O O V N In I� N I!] N �J N N "' 1** Z j >- a m LL H3 p N CO ( a 00 00 O In 00 O a' O N O IO M u7 C N la O LO O N O M I� O O r a C M O M O N N CO J F' co N (O CO G M co a r N O 0 O N Cr, CO N Ln r CO a U C r O O W N N V N I17 I� N 117 W O W N N T. n co F 0 } N W C a (fl p O O Li-) a O O O 1� O N M O N V' O W C) co CO G CO , O V Canc./Dorm co H O a0 V N O N V N CO V' N a0 U ccO r N 41 r (p u'7 CC N ILI EL N ¢ a N O. 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IA If) O O ' co ' := C CO W• C1 ^ Up-in W d C n V a N C) c7 c0 V N N N co N d Cl) tai-3 a d ay) , w 0 iii V CC N y} N y C C a m M QwE o O o CD CO N n N- U N y N N CD J co IOA CO 0 CO 0 O C) co C')') CO r O Q N -a c Q N C) In N ,- N W C)) U) Q C C H ' N U) LL a 2 fn yr 2 c (g N _ 0 0 0 0 0 0 C) O O O O 0) N r ' ' u) U) O O O O O O O O O O O C) V' cc O co N N C] F co, I!) N N O O O ' M cD O O O N 0 U) n n C -0 d 0 C n n C) C) N C) VO' N V O N C) �O 7,, _ CI .0 CO O D LL U -6 Q foxy W = O C o o O M O O O O C') N. ' CO M R o O O O O O O O 0 0 0 0 0 (O h P W F N O N O O O ' C O O O O N N r d Q F W C C) n C) C) U C) N-Nt- a V V O r CO T • OG N N N N N G• m LL C N Q fy 0. O O O CO h In In CO Co CO N in X O O CO , N , , N , O) I[7 , N C) (A n N co W �' J N IA n 0) h ■17 In CD CO. N I17 u7 N n (� = Q ^ .C)- n O a0 co N CO N N CO r d N U } T N M 3 it a )` C v! a) > v 7 N O If) CO C) N l() In ^ N G> C') Q1 If) C) N f- N n 0) m O C. J ' (D ' ' O C) Ill CD ' In ' C) ' C) U) N N 47 N w a C f•- T V cO o N II7 C O N cn g n O) o F N to N CO V LL M a in. E E m u) z C a) U a - a) } = c w Z m Z 0 C) to i., m Z Z p rn 7 y i. o a ro m Z CO V O m C3 C) C) N O C axi 15 0 7 m m m o > o Y Y Z 6 a`) -co C.) C) C C d 0 a) 3 a) 'c c m m m _I CC m a '6 a w Z Z p C j a m m as o a) a) a) d W m m a U �n Z `° J a) J J a Q N s Q a th th th th 0 1 y w CC a) F Q u CO m c a o o co co xS �) co d d d d H x r p O is o 6 a U o C cc ac cc U ac cc cc 2 0 w 0 Z Z N �/• >, ii I— a) > > a m IZ C — Z LL LL 0 } Q Q E N C N W E a " U v Page 2 1611 A2 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2014 $ 521,261 Net Change in Fund Balance-Fiscal Year 2014 - Reserves-Fiscal Year 2014 Additions 117,000 'Total Funds Available(Estimated)-9/30/2014 638,261 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance * Operating Reserve-First Quarter Operating Capital 38,387 Reserves- Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 265,598 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 140,245 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 Reserves-Lakes 73,180 FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 85,460 Subtotal 602,870 I Total Allocation of Available Funds 602,870 Total Unassigned(undesignated)Cash $ 35,391 Notes (*) represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 Page 3 1611 A2 Cedar Hammock Community Development District General Fund Budget REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments - Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments -Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Sery-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices, etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings, review operating &maintenance contracts, etc. Prof Sery -Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Sery-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include,but not be limited to,those costs associated with personnel, forms, supplies, data processing, computer equipment,postage, and programming. The FY2014 budget for property appraiser costs was based on 1.5% of gross assessments. Prof Sery -Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Page 4 loll A2 Cedar Hammock Community Development District General Fund Budget Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Communication- Telephone Telephone and fax machine charges incurred. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance - General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing &Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Community Affairs for$175. Page 5 Cedar Hammock 16 A 2 Community Development District General Fund Budget Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts -Water Quality Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Page 6 611 A2 CEDAR HAMMOCK i 1 1',7. 3 COMMUNITY DEVELOPMENT DISTRICT AGENDA By Monday Cedar Hammock Clubhouse December 10,2012 8660 Cedar Hammock Boulevard 9:00 a.m. Naples,Florida 1. Roll Call 2. Approval of the Minutes of the November 12,2012 Meeting 3. Old Business A. Update of Water Use Permit B. Update of Storm Water System Maintenance Efforts C. Update on Road Maintenance Work 4. New Business A. Consideration of Proposal for Bulkhead Repair Specifications 5. Manager's Report A. Financial Report for October,2012 B. Discussion of Capital Planning 6. Attorney's Report 7. Engineer's Report 8. HOA Liaison Report 9. Supervisors Request 10. Audience Comments 11. Adjournment TIIE NEXT REGULAR MEETING IS SCHEDULED FOR JANUARY 14,2013 at 9:00 A.M. 16x1 A2 James E. Hirst & Associates, Inc. CIVIL AND STRUCTURAL ENGINEERING MARINE STRUCTURES November 13, 2012 Cedar Hammock CDD c/o Mr. Calvin Teague, District Manager Severn Trent Services Via Email: cteague @severntrentms.com RE: Second Proposed Scope of Professional Engineering Follow-up Services in Application to the Six Bulkhead Sections at Cedar Hammock Dear Mr. Teague: In response to Mr. Sam Marshal' s email, we hereby re-propose follow-up services in regard to the general condition of the six timber bulkhead sections at Cedar Hammock. As previously reported the conditions found are not systematic, substantially individual and in general are of a lesser nature. We propose to re-inspect the bulkhead system in order to identify and photograph previously noted repair conditions. Where useful, we propose to provide repair sketches. These of course can only depict details directly viewed. They may be modified with progressive intrusive investigation. Those areas requiring repair detail sketches will show correction details as well as limits of the repair. Those repairs involving excavation will be identified. We would propose to estimate the cost of correction. Unfortunately this will be rather uncertain. Nevertheless, we will do our best using the best information available. An after repair ranking of conditions for future attention would be prepared. All of the above information would be summarized in a final report. The features of these two proposals are similar however we are now including sketches of many repair details previously anticipated to be "fix what you find". Cedar Hammock Bulkhead Proposal 309 Airport Road North • Mercantile Plaza NovemberPl-finek261 4567 Naples, Florida 34104 fax(239) 263-0541 i6L iA2 Based upon this general scope of work we estimate the following costs: Inspections $3, 900.00 Repair Sketches $1,200.00 Final Condition Status Report $ 700.00 This estimate is based upon the following hourly rates: JAMES E. HIRST & ASSOCIATES, INC. HOURLY RATES Principal/Structural Engineer $180.00 .inspector/Technician/Cad Operator $ 90.00 Clerical $ 60.00 GENERAL CONDITIONS In the event payment for an invoice is not made within 60 days, James E. Hirst & Associates, Inc. reserves the right to notify the Client of our intention to stop work on the project. Additionally, we reserve the right to charge interest at the rate of 18% per annum for unpaid invoices after 60 days. In the event the Client requests termination of the work prior to completion, we reserve the right to complete such analysis and records as are necessary to place our files in order and, where deemed necessary by us to protect our professional responsibilities, to complete a report on the work performed to date. A termination charge to cover the cost thereof in an amount not to exceed 30% of all charges incurred up to the date of the stoppage of work may, at the discretion of James E. Hirst & Associates, Inc. , be applicable. In the even the Client makes a claim against James E. Hirst & Associates, Inc. , at law or otherwise, for any alleged error, omission or other act arising out of the performance of our professional services, and the Client fails to prove such claim, then the Client shall pay all costs, including attorney=s fees, incurred by James E. Hirst & Associates, Inc. in defending itself against the claim. The only warranty or guarantee made by James E. Hirst & Associates, Inc., in connection with the services performed hereunder is that we will use that degree of care and skill ordinarily exercised under similar conditions by reputable members of our profession practicing in the same or similar Cedar Hammock Bulkhead Proposal November 9, 2012 1611 sA2 locality. No other warranty, expressed or implied, is made or intended by our Proposal for Consulting Services, by our furnishing oral or written reports, or by furnishing drawings and specifications. The outlined Scope of Services will be accomplished in a timely, workmanlike and professional manner by employees of James E. Hirst & Associates, Inc. at the hourly rates outlined. If, during the execution of the work, we are required to stop operation as a result of changes in the Scope of Work, such as requests by the Client, the Owner or the requirements of third parties, additional charges will be applicable. James E. Hirst & Associates, Inc maintains Workers Compensation and Employers= Liability Insurance in conformance with state. statute. In addition, we maintain Comprehensive General Liability Insurance with limits of $1,000, 000.00. Certificates of Insurance can be provided evidencing such coverage. Cost of the above coverage is included in our quoted fees. Additional insurance or increased limits of liability are available upon written request for an additional charge. Again we are pleased to provide this proposal. If there are any clarifications I can make or further questions I can answer, please do not hesitate to call me. Very Truly Yours r 111111h■ 0414 Jame E. Hirst, • E. , SECB JEH/jm Accepted by Date For Owner Cedar Hammock Bulkhead Proposal November 9, 2012 1611 , 2 Cedar Hammock Community Development District Financial Report October 31,2012 Prepared by SEVERN T'RENT SERVICES _ • - 161 '1 A 2 Cedar Hammock Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Cash and Investment Report Page 3 Suntrust Bank Reconciliation Page 4 Check Register&Invoice Copies Page 5-27 1611A2 Cedar Hammock Community Development District Financial Statements (Unaudited) October 31,2012 ioi "iA2 A 2 Cedar Hammock Governmental Fund Community Development District Balance Sheet October 31,2012 ACCOUNT DESCRIPTION GENERAL FUND ASSETS Cash In Bank $ 27,496 Investments: Certificates of Deposit-450 Days 25,125 Money Market Account 289,048 TOTAL ASSETS $ 341,669 LIABILITIES Accounts Payable $ 1,328 Accrued Expenses 600 TOTAL LIABILITIES 1,928 FUND BALANCES Assigned to: Reserved-Operating Reserves 8,481 Reserved- Roadways 168,375 Reserved -Bulkheads 78,245 Reserved - Bridges 33,180 Reserved- Lakes 51,460 Unassigned: - TOTAL FUND BALANCES $ 339,741 TOTAL LIABILITIES& FUND BALANCES $ 341,669 Prepared by Report Date:11/27/2012 Severn Trent Management Services Page 1 _ . 16111A2 ' CEDAR HAMMOCK General Fund Community Development District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2012 ANNUAL ADOPTED YTD YTD VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 2,080 $ 173 $ 135 $ (38) Special Assmnts-Tax Collector 279,653 - - - Special Assmnts-Discounts (11,186) - - - TOTAL REVENUES 270,547 173 135 (38) EXPENDITURES Administrative ProfServ-Engineering 10,000 833 - 833 Prof Serv-Legal Services 2,000 167 690 (523) ProfServ-Mgmt Consulting Sery 32,479 2,707 2,707 - ProfServ-Properly Appraiser 4,195 - - - ProfServ-Special Assessment 2,718 - - - Auditing Services 5,250 - - - Communication-Telephone 20 2 5 (3) Postage and Freight 750 62 80 (18) Insurance-General Liability 6,325 6,325 7,061 (736) Printing and Binding 750 62 2 60 Legal Advertising 2,000 167 359 (192) Misc-Bank Charges 1,000 83 - 83 Misc-Assessmnt Collection Cost 5,593 - - - Office Supplies 250 21 - 21 Annual District Filing Fee 175 175 175 - Total Administrative 73,505 10,604 11,079 (475) Field ProfServ-Field Management 500 500 500 Contracts-Water Mgmt Services 7,200 600 600 - Contracts-Water Quality 7,200 600 - 600 R&M-Bridge 3,000 250 - 250 R&M-Lake 3,000 250 - 250 R&M-Plant Replacement 5,000 417 - 417 Misc-Contingency 3,303 275 - 275 Capital Outlay 49,600 4,133 - 4,133 Reserve-Bridges 25,000 25,000 - 25,000 Reserve-Bulkheads 47,000 47,000 - 47,000 Reserve-Lakes 19,000 19,000 - 19,000 Reserve-Roadways 27,239 27,239 - 27,239 Total Field 197,042 125,264 1,100 124,164 TOTAL EXPENDITURES 270,547 135,868 12,179 123,689 Net change in fund balance $ - $ (135,695) $ (12,044) $ 123,651 FUND BALANCE,BEGINNING(OCT 1,2012) 351,785 351,785 351,785 FUND BALANCE,ENDING $ 351,785 $ 216,090 $ 339,741 Report Date:11/27/2012 Prepared by: Page 2 Severn Trent Management Services 1611 A2 Cedar Hammock Community Development District Supporting Schedules October 31, 2012 1611 A2 Cedar Hammock All Funds Community Development District Cash and Investment Report October 31,2012 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 27,496 Certificate of Deposit 1st So Bank 18 month CD 8/6/13 0.75% 25,125 Money Market Account Florida Shores Public Funds MMA n/a 0.50% 289,048 Total $ 341,669 Report Date: 11/27/2012 Prepared By: Severn Trent Management Services Page 3 1 At Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 10/12 Statement Date 10/31/12 G/L Balance($) 27,495.62 Statement Balance 34,223.34 G/L Balance 27,495.62 Outstanding Deposits 0,00 Positive Adjustments 0.00 Subtotal 34,223.34 • Subtotal 27,495.62 Outstanding Checks 6,727.72 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 27,495.62 Ending Balance 27,495.62 Difference 0.00 Postin Cleared Date, Document Type Document No. Description Amount Amount Difference Checks 10/01/12 Payment 1440 CARDNO ENTRIX 600.00 600.00 0.00 10/01/12 Payment 1441 FEDEX 54.85 54.85 0.00 10/01/12 Payment 1442 NAPLES DAILY NEWS 197.46 197.46 0.00 10/01/12 Payment 1443 SEVERN TRENT ENVIRONMENTAL 2,745.18 2,745.18 0.00 10/03/12 Payment 1444 BANKS ENGINEERING INC 925.00 925.00 0.00 10/08/12 Payment 1445 DEPT OF ECONOMIC OPPORTUNITY 175.00 175.00 0.00 10/09/12 Payment 1446 PUBLIC RISK INSURANCE 5,000.00 5,000.00 0.00 10/16/12 Payment 1447 BANKS ENGINEERING INC 1,110.00 1.110.00 0.00 10/16/12 Payment 1448 NAPLES DAILY NEWS 161.34 161.34 0.00 10/22/12 Payment 1449 FEDEX 32.47 32.47 0.00 10/23/12 Payment 1450 PUBLIC RISK INSURANCE 2,061.46 2,061.46 0.00 Total Checks 13,062.76 13,062.76 0.00 Deposits 10/19/12 ACH DEBIT SUNTRUST ANALYSIS FEE-SEPT 2012 -38.28 -38.28 0.00 10/31/12 ACH CREDIT SUNTRUST INTEREST INC-OCT 2012 3.20 3.20 0.00 10/31/12 DEP00016 COLLIER CTY TAX COLL:FY12 EXCESS FEE RFND 2,051.89 2,051.89 0.00 Total Deposits 2,016.81 2,016.81 0.00 Outstanding Checks 10/31/12 Payment 1451 CARDNO ENTRIX 3,505.00 0.00 3,505.00 10/31/12 Payment 1452 FEDEX 7.55 0.00 7.55 10/31/12 Payment 1453 SEVERN TRENT ENVIRONMENTAL 3,215.17 0.00 3,215.17 Total Outstanding Checks 6,727.72 Page 4 - 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P: 'E Q 'C a—°_ m m a) a c C a) a a'- c ' a) C Q C7 a 7 3 a A 2} 0 a C a en S� a aad0 e)u) E 0p0w > �c dm L = am 2 c >m, oL 0 c a 6a CC Q c c c c C C m a) 2 0 .ems. '_^ H o 3 C A.c C C m C _ C O- 3 3 C C co Z O a 0 3 0 CL y N t0 l0 f0 V'30-c F- 50, = 8 w '5 N C V U -al .055 C G)N a O C O a C ecl 1 Y N W Q a .0 0)0)O) O O a) O c 7 32 Cl) aJ O O O O .0 E a) a) O N 0 0 0 O C 'C O'O a 0 a) .E a O O 0 Q — 'E` 2 2 W' A J m (T]fn fn 1-I J 0)OCACC F O CO CC CC 1- Q 2' KNOJ 2 mJ(17 Cr • se A2 Cedar Hammock Community Development Board of Supervisors Frank Vaselewski,Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan,Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday,January 14,2013— 10:00 a.m. 1. Roll Call 2. Approval of the Minutes of the December 10,2012 Meeting 3. Old Business A. Update of Water Use Permit Modification B. Update of Storm Water System Maintenance Efforts 4. New Business A. Discussion of Road Maintenance Options B. Revisions to Current HOA/CDD Maintenance Agreement C. Review of Capital Plan 5. Manager's Report A. Financial Report for November,2012 6. Attorney's Report 7. Engineer's Report 8. HOA Liaison Report 9. Supervisors Request 10. Audience Comments 11. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR FEBRUARY 11,2013 at 10:00 A.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.CedarHammockCDD.com 161 "1 A2 Cr) Cardna ENTRIX Shaping the Future MEMORANDUM To: Calvin Teague Cedar Hammock Community Development District From: Gary Susdorf Cardno ENTRIX Re: Cedar Hammock Water Use Permit 11-01711-W Date: January 8, 2013 Provided below are summaries of the status of the water use permitting,wetland monitoring, and water quality (SALT) monitoring for Cedar Hammock. Water Use Permit The South Florida Water Management District(SFWMD) review of the modification application is continuing.K90410t r mM1eee ining jf additional.pert itt 1,tS " ,j A Within ttrye.area ofd'rawt own tip pe --u!order#o plat thectxthul t Ve irnttact ahalySis Wetland Monitoring The water level data collection in the wetland monitor wells is on-going. The dry season 2013 wetland monitoring is scheduled for mid-February. SALT Monitoring Water quality data collection from the two western monitoring wells located near the production wells, from the two operational production wells, and from the irrigation supply lake continues. The water quality data from the production wells and irrigation supply lake are exhibiting stable water quality trends with fluctuations consistent with historical data. The previous chloride concentrations measured in the two eastern monitor wells during the October sampling event had chloride concentrations less than 250 mg/I (78 mg/I in MW-3 and 161R�1 A2 134 mg/I in MW-4)_ However, the chloride concentrations have increased in both of the eastern monitor wells back to near normal levels. The water quality measured during the December monitoring event was 280 mg/I in both wells.Water quality in the western monitor wells is stable with chloride concentrations less than 100 mg/I. It should be noted that throughout the SALT monitoring period of record, there has been no apparent water quality degradation relating to irrigation system operation to either surface water or groundwater on site. 16 III A2 1/08/2013 FACILITIES OPERATIOON AND MAINTENANCE AMENDED MEMORANDUM OF AGREEMENT BETWEEN CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT AND CEDAR HAMMOCK GOLF AND COUNTRY CLUB,INC. THIS AMMENDED AGREEMENT is entered into this first day of March,2013 by and between the CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT,an independent special district established pursuant to Chapter 190,Florida Statutes,hereinafter referred to as"District",and the CEDAR HAMMOCK GOLF AND COUNTRY CLUB,INC.,a Florida not-for-profit corporation,hereinafter referred to as the"Association". WHEREAS,the District has the authority to exercise powers to finance,fund, plan, establish, acquire,construct or reconstruct enlarge or extend,equip,operate,and maintain systems and facilities for roads,water management,water supply,sewer,street lights,security and parks and recreational facilities,among other powers,including all powers necessary, convenient,incidental or proper in connection with any of the powers, duties,or purposes authorized by Chapter 190,Florida Statutes;and WHEREAS,for ease of administration,potential cost savings,and the benefits of full time on site operation and maintenance purposes,the District desires to contract with the Association to operate and maintain certain of the District's systems and facilities; and WHEREAS,the Association desires to operate and maintain the District's systems and facilities; NOW,THEREFORE,the District and the Association agree as follows: 1. The above recitals are true and correct and incorporated by reference herein. 2. The District will retain full responsibility for major capital renewal and replacement for: A. Lakes B. Preserves C. Roads,sidewalks,curbs,and gutters,including all asphalted surfaces owned by the District but excluding the Clubhouse parking area. D. Bridges and Bulkheads E. Storm water drainage systems F. Street signage G. Collier Boulevard and Davis Boulevard entrances 1 6 � 1 A2 Page 2 of 3 3. The Association shall operate and maintain the following systems and facilities of the district at a minimum compliance with all applicable statures,ordinances,administrative rules and regulations,and permit requirements: A. Lakes B. Preserves C. Sidewalks,curbs and gutters D. Bridges and Bulkheads E. Street signage F. Collier Boulevard and Davis Boulevard entrances 4. All other operation and maintenance responsibilities for the District's systems and facilities not otherwise addressed in this Amended Agreement shall remain the sole responsibility of the District including roads and parking areas owned by the District (excluding Clubhouse parking). 5. District shall pay the Association the sum of ten($10.00)dollars per year for the performance of the operation and maintenance responsibilities set forth in this Amended Agreement. 6. The term of this Amended Agreement is for a period of five years commencing on March 1,2013 and shall be automatically renewed for additional one year periods after pc N Argil 1,2018 unless either party provides the other party at least 90 days written notice of its intent not to renew. District may cancel this Amended Agreement at any time for any reason in its sole discretion upon providing at least 90 days written notice to the Association of its intent to cancel this Amended Agreement. 7. Association shall be solely responsible for the staffing,budgeting,financing,billing and collection of fees, assessments,service charges,etc.necessary to perform the operation and maintenance responsibilities set forth in this Amended Agreement. However,any capital expenditure by the Association of$2500 or more in carrying out the responsibilities of this Amended Agreement will require approval of the District and reimbursement of the Association by the district. 8. Association shall procure at its expense and at all times include the District as an additional named insured on comprehensive liability insurance policies to cover the operation and maintenance responsibilities set forth in this Amended Agreement. Comprehensive liability insurance shall be in amounts determined by the District Manager. Association,in consideration the Ten($10.00)dollars,the receipt and sufficiency of which is accepted,through the signing of this document,shall hold harmless,defend and indemnify District,its agents and employees,from all claims,suits and actions(Whether for negligence or otherwise),including claims for attorney's fees and all costs of litigation,and judgments of any name and description,arising out of or 1611. A2 Page 3 of 3 incidental to the performance of this Amended Agreement or work performed there under. This section does not pertain to any incident arising from the sole negligence of District. 9. This Amended Agreement may only be amended in writing executed by both parties. 10. This Amended Agreement shall become effective on March 1,2013. IN WITNESS WHEREOF,the parties hereto have executed this document the day and year first above written. CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT Attest: By: Chairman Secretary CEDAR HAMMOCK GOLF AND COUNTRY CLUB,INC. Attest: By: President Secretary b �� A2 1l age 1 of 2 Colao, Barbara From: Teague, Cal Sent: Friday, January 11, 2013 2:41 PM To: Colao, Barbara Subject: FW: Comments on Amended Agreement Between CDD and Master Association Please print From: charngar @comcast.net[mailto:charngar @ comcast.net] Sent: Friday,January 11, 2013 12:01 PM To:Teague, Cal Subject: Comments on Amended Agreement Between CDD and Master Association Cal: I have a couple of comments/suggestions regarding the draft of the pending amended Agreement between the CDD and the Master Board t t was included in•the gerada> lar ge- ft1Se Woriaati..;_ �E q gg `14th. If possible, I'd like to have discussion of this draft delayed until I am in atten.ance at the meeting. As I mentioned to you in an earlier note, I have a doctor's appointment and may be late. If, however, for some reason I do not make the meeting or the other Supervisors wish to proceed on discussion and consideration of the draft amended agreement, , A_t with the o ."ts. My principal recommendation is � q£+th th . • exclude xis, in a t e tenee bu �udincg ubhouse rki are ") uld: b d ~ + The Clubhouse parking area is owned by the Mater Association anyway and, per the Master Documents Section 5.10, is the Association's responsibility. Also, there are other asphalted surfaces owned by the Association (i.e. the parking area at the pool on the Island) that is not District responsibility. Seju+st leaviragviLwith4,>'all surfaces owne*by the-Distnct''ui the kekat . 14WraffigagtfigatligaietrtatiAltimnroph.. The wording in the parentheses at the end of that section should be deleted for the same reason. There are also a few clerical points that should be fixed r,?.:asp = garagrPP#y 2nd lira , there should b l tl t was missing in the`angin agreement as well, but should be included in the amended one. Also, on page 2, paragraph 3 at the top of the page, 2nd line, the word "district" should be capitalized and the word "statures" should be replaced with "statutes." L. One other thought. In paragraph 6, I believe it°would-.@a-usef+ l-#o aisaa•include,w,ord rlg:_te peamittheabilitOo,arttengt the:agreement as well as to eanceHt=aWimes..other than:the kaniversary,of,theAgfeement. It may be the understood intent that such is already included, but it is not so stated. I would suggest changing the wording of the last sentence of the paragraph to say: "District may offer amendment(s)to or cancel this Amended Agreement at 1/11/2013 i+rN 16 1 1pageM any time for any reason in its sole discretion upon providing at least 90 days written notice to the Association of its intent to do so." Thanks, Gary McClellan 1/11/2013 iou 1 A2 FACILITIES OPERATION AND MAINTENANCE MEMORANDUM OF AGREEMENT BETWEEN CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT AND CEDAR HAMMOCK GOLF AND COUNTRY CLUB, INC,} THIS AGREEMENT is entered into this ZPday of . ,;�,, 1 ,2008, by and between the CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT, an independent special district established pursuant to Chapter 190, Florida Statutes, hereinafter referred to as"District",and the CEDAR HAMMOCK GOLF AND COUNTRY CLUB, INC.,a Florida not-for-profit corporation,hereinafter referred to as the"Association". WHEREAS,the District has the authority to exercise powers to finance,fund, plan,establish,acquire, construct or reconstruc,enlarge or extend, equip, operate, and maintain systems and facilities for roads,water management,water supply, sewer,street lights, security and parks and recreational facilities, among other powers, including all powers necessary, convenient, incidental or proper in connection with any of the powers, duties,or purposes authorized by Chapter 190? Florida Statutes; and WHEREAS,for ease of administration, potential cost savings,and the benefits of full time on site operation and maintenance purposes,the District desires to contract with the Association to operate and maintain certain of the District's systems and facilities; and WHEREAS,the Association desires to operate and maintain the District's systems and facilities; (Intentionally left blank) A 2 ioi'i NOW,THEREFORE,the District and the Association agree as follows: 1. The above recitals are true and correct and incorporated by reference herein. 2. The District will retain full responsibility for major capital renewal and replacement for: A. Lakes. B. Preserves. 14'v Svr ,A4 C. Roads,sidewalks, curbs,and gutters, including asphalted Ceets-aRzi-pa*.ing4;eas.ip-tb - . -_ - • • .. - -nd maintanancelygding parking D. Bridges and Bulkheads. E. Storm water drainage systems. F.Street signage. G. Collier Blvd&Davis Blvd entrances. H. Irrigation pump house,(excluding pumps, motors)and irrigation distribution system from the pump house to the point of metering on each individual property. I. Tracts F4& F5 sanitary sewer and potable water lines until determination is made regarding acceptance by Collier County. (Intentionally left blank) A2 161rj 3.The Association shall operate and maintain the following systems and facilities of the District at a minimum compliance with all applicable statutes,ordinances, administrative rules and regulations, and permit requirements: A.Lakes. B. Preserves. C.Sidewalks,curbs and gutters. D. Bridges and Bulkheads. E.Street signage. F. Collier Blvd&Davis Blvd entrances. G. Irrigation pump house and wells. 4.All other operation and maintenance responsibilities for the District's systems and facilities not otherwise addressed in this Agreement shall remain the sole responsibility of the District including roads and R `°=s*GI"iing Cluial^��se-packir�g},-�►Ny As'Qlw-1f SvR-F',4ceS ow need by y-04- Ins?Rk-i 5. District shall pay the Association the sum of ten($10.00) Dollars per year for the performance of the operation and maintenance responsibilities set forth in this Agreement. 6. The term of this Agreement is for a period of five years commencing on April 22,2008 and shall be automatically renewed for additional one year periods after April 22, 2013, unless either party provides the other party at least 90 days written notice of its intent not to renew. District may ancel this kweAkiect Agreement at any time for any reason in its sole discretion upon providing at leas 90 days written notice to the Association of its intent to cancel this Agreement. &lig y e '--Peal, tot . 16I 1 A2 7.association shall be solely responsible for the staffing,budgeting,financing,billing and collection of fees, assessments,service charges,etc.necessary to perform the operation and maintenance responsibilities set forth in this Agreement However,any capital expenditure by the association of $2,500 or more in carrying out the responsbiities of this Agreementwtil require approval of the District and reimbursement of the Association by the District 8.Association shall procure at its expense and at all times include the District as an additional named insured on comprehensive liability insurance policies to cover the operation and maintenance responsbitities set forth in this Agreement. Comprehensive risibility insurance shah be in amounts determined by District Manager.Association,in consideration of Ten($10.00)Dollars,the receipt and sufficiency of which is accepted,through the signing of this document,shall hold harmless,defend and indemnify District,its agents and employees,from all claims,suites and actions(whether for negligence or otherwise),including claims for attorney's fees and all costs of litigation,and judgments of any name and description,including administrative fins and costs imposed by regulatory agencies,arising out of or incidental to the performance of this Agreement or work performed there under.This Section does not pertain to any incident arising from the sole negigence of District (Inte tionatylettblank) joil A2 9. This Agreement may only be amended in writing executed by both parties. 10. This Agreement shall become effective on April 22, 2008. IN WITNESS WHEREOF, the parties hereto have executed this document the day and year first above written. ATTEST: CEDA)—IAMMOCK COMMUNITY `--- �w - DE MfD RI T � C rte. t Calvin Teague ank Vaselews i Secretary Chairman ATTEST: CEDAR HAMMOCK GOLF AND COUNTRY CLUB, NO. f ,a �C C.1 r,�lL IJ L Cf. ....- Tom Read Edward Carter General Manager President {A2 1611 a1 o 3 E -,o:t 4.2 co,2 c E T y ,L" .� E 60 a d'Q U o w m `60 as cp L 37192 = 2 a cn N c c O d c > Q°r2 M XZIP _ OD h CO 0 0 0 0 0 CO O O N h N O f9 f9 69 U4 e- 69 O + NM 0 o n O 02 0 a OA 00000 CD CD 42 000-24 cci M M 0 (`') O 60 Gp 4. 0r c)N. 0000000 NN p flI E9 EA 69 0NWle; N 000 R. O nO to- t" CO 45 LL 69 co N T w 01 6961 09�060969m 64 69 64 N 00 N CD 0 609 0 69 69 8 0 SO M ti O 0 O O In 40 e-f0 01 < 41 et_O N O O O O 0 O c,O N c. M M 0 M O O N LO 0 0 0 0 O N N FA CB-Ffl fA u> 60 Oi O h.60 N 69 0 0 0 0 0 n r N U. N 6. N r N N N O M N ,. 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O d O.W N m 0 U o d M C a t re 'B m re g 07 n' m W 'r. d ce C y as Q .5 A13 HF" 0 O U Y 030 O I— 6o I— F- J 1611A2 A 2 Cedar Hammock Community Development District Financial Report November 30,2012 Prepared by SEVERN TRENT SERVICES _ � A2 1611 CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies Page 6-13 fot toil 1A2 Cedar Hammock Community Development District Financial Statements (Unaudited) November 30,2012 l6I1 1A2 CEDAR HAMMOCK Governmental Fund Community Development District Balance Sheet November 30, 2012 GENERAL ACCOUNT DESCRIPTION FUND ASSETS Cash-Checking Account $ 131,577 Investments: Certificates of Deposit-18 Months 25,125 Money Market Account 289,166 'TOTAL ASSETS $ 445,868 LIABILITIES Accounts Payable $ 5,415 ITOTAL LIABILITIES 5,415 I FUND BALANCES Operating Reserves 19,073 Reserves-Bridges 33,180 Reserves-Bulkheads 78,245 Reserves-Lakes 51,460 Reserves-Roadways 168,375 Unreserved/Undesignated 90,120 'TOTAL FUND BALANCES $ 440,453 I ITOTAL LIABILITIES&FUND BALANCES $ 445,868 Report Date: 1/3/2013 Prepared by: Severn Trent Management Services Page 1 1611, A 2 CEDAR HAMMOCK General Fund Community Development District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending November 30,2012 ANNUAL ADOPTED YTD YTD VARIANCE($) NOV-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 346 $ 256 $ (90) $ 123 Special Assmnts-Tax Collector 279,653 39,291 112,788 73,497 112,788 Special Assmnts-Discounts (11,186) (1,572) (4,544) (2,972) (4,544) TOTAL REVENUES 270,547 38,065 108,500 70,435 108,387 • EXPENDITURES Administrative ProfServ-Engineering 10,000 1;666 740 926 740 ProfServ-Legal Services 2,000 334 690 (356) - ProfServ-Mgmt Consulting Sery 32,479 5,414 5,413 1 2,707 ProfServ-Property Appraiser 4,195 4;195 - 4,195 - ProfServ-Special Assessment 2,718 - - - - Auditing Services 5,250 - - - - Communication-Telephone 20 4 6 (2) 1 Postage and Freight 750 124 126 (2) 46 Insurance-General Liability 6,325 6,325 7,061 (736) - Printing and Binding 750 124 62 62 60 Legal Advertising 2,000 334 359 (25) - Misc-Bank Charges 1,000 166 41 125 41 Misc-Assessmnt Collection Cost 5,593 786 2,165 (1,379) 2,165 Office Supplies 250 42 44 (2) 44 Annual District Filing Fee 175 175 175 - - Total Administrative 73,505 19,689 16,882 2,807 5,804 Field ProfServ-Field Management 500 500 1,000 (500) 500 Contracts-Water Mgmt Services 7,200 1,200 600 600 - Contracts-Water Quality 7,200 1,200 1,350 (150) 1,350 R&M-Bridge 3,000 500 - 500 - R&M-Lake 3,000 500 - 500 - R&M-Plant Replacement 5,000 834 - 834 - Misc-Contingency 3,303 550 - 550 - Capital Outlay 49,600 8,266 - 8,266 - Reserve-Bridges 25,000 25,000 - 25,000 - Reserve-Bulkheads 47,000 47,000 - 47,000 - Reserve-Lakes 19,000 19,000 - 19,000 - Reserve-Roadways 27,239 27,239 - 27,239 - Total Field 197,042 131,789 2,950 128,839 1,850 TOTAL EXPENDITURES 270,547 151,478 19,832 131,646 7,654 Net change in fund balance $ - $ (113,413) $ 88,668 $ 202,081 $ 100,713 FUND BAL,BEGINNING(OCT 1,2012) 351,785 351,785 351,785 FUND BALANCE,ENDING $ 351,785 $ 238,372 $ 440,453 Report Date:1/3/2013 Prepared by: Severn Trent Management Services Page 2 1611 A2 Cedar Hammock Community Development District Supporting Schedules November 30,2012 1611r A2 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/12 $ 2,355.52 $ 133.91 $ 48.07 $ 2,537.50 11/14/12 37,867.20 1,610.00 772.80 40,250.00 11/29/12 65,856.00 2,800.00 1,344.00 70,000.00 TOTAL $ 106,078.72 $ 4,543.91 $ 2,164.87 $ 112,787.50 % COLLECTED 40.33% TOTAL OUTSTANDING $ 166,862.50 Report Date: 1/3/2013 Prepared by: Severn Trent Management Services Page 3 1611 A2 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report November 30,2012 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 131,577 Certificate of Deposit 1st So Bank 18 month CD 8/6/13 0.75% 25,125 Money Market Account Florida Shores Public Funds MMA n/a 0.50% 289,166 Total $ 445,868 Report Date: 1/3/2013 Prepared By: Severn Trent Management Services Page 4 A2 . . ioiT Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 11-12 Statement Date 11/30/12 G/L Balance($) 131,576.63 Statement Balance 132,247.72 G/L Balance 131,576.63 Outstanding Deposits 0.00 Positive Adjustments 0.00 -'"-'- -- Subtotal 132,247.72 Subtotal 131,576.63 Outstanding Checks 671.09 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 131,576.63 Ending Balance 131,576.63 Difference 0.00 Eon Cleared Date Document Type Document No. Description Amount Amount Difference Checks 10/31/12 Payment 1451 CARDNO ENTRIX 3,505.00 3,505.00 0.00 10/31/12 Payment 1452 FEDEX 7.55 7.55 0.00 10/31/12 Payment 1453 SEVERN TRENT ENVIRONMENTAL 3,215.17 3,215.17 0.00 11/13/12 Payment 1454 CARDNO ENTRIX 600.00 600.00 0.00 11/19/12 Payment 1456 DANIEL H.COX,P.A. 690.00 690.00 0.00 Total Checks 8,017.72 8,017.72 0.00 Deposits 11/07/12 CK#300065501 COLLIER CTY TAX COLL:ASSMNTS RCVD thru 10/25/ 2,355.52 2,355.52 0.00 11/14/12 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 11/14/ 37,86720 37,86720 0.00 11/21/12 ACH DEBIT SUNTRUST ANALYSIS FEE-OCT 2012 -41.19 .41.19 0.00 11/30/12 ACH CREDIT SUNTRUST INTEREST INC-NOV 2012 4.57 4.57 0.00 11/29/12 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 11/28/ 65,856.00 65,856.00 0.00 Total Deposits 106,042.10 106,042.10 0.00 Outstanding Checks 11/19/12 Payment 1455 COLLIER CTY TAX COLLECTOR 38.49 0.00 38.49 11/28/12 Payment 1457 CARDNO ENTRIX 600.00 0.00 600.00 11/28/12 Payment 1458 FEDEX 32.60 0.00 32.60 Total Outstanding Checks 671.09 Page 5 ioii A2 • . _ . CD 0 0 0 0) 0) (ii t ccc u k� - - « \ - -0\ \ £$ ( ) e f[ §k § § R )k i § / / » a § a ; a 2 - G la27f 2 £ ƒ $ £ J V& 2 ) \ \cg) ¢ � / \ _(Lo.§ 0 r_3 0 j ~ ] CA r. \ } � CO a . 2 0 OD CI Ci 0m § k i ? ) ƒ ) \ Z § E ] @2 � k A a � ° ID � � ® 22 ) § a. ( a � 0 _ _ 1 � � � /k � ( } ( ( § I - § 0 � 0 f ( ( RO E ID Dix — » # } \ \ & gw � D5 CO I ACN r 0 0 A 0 0 b OD VD l0 CO a 0 LU � / x 0: x ccwxE2 § ( _ § \ g ) jgx Ea -2 E@ { V. 0000u X \ a o m m m m N co 00 0 2 / 2q ' 2 al ° D § I » 2 6 . 2 & 1 / 22 § f — — - ) 0o ) ) § 00 , 00 ge Pa 6 1611LE ' 1 `r JU"! i 201,E Cedar Hammock Community Development Distri' y Board of Supervisors Frank Vaselewski,Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan,Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday, February 11,2013—3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the January 14,2013 Meeting 3. Old Business A. Update of Water Use Permit Modification B. Update of Storm Water System Maintenance Efforts C. Review of Revised HOA/CDD Maintenance Agreement D. Review of Road Maintenance Plan 4. New Business A. Proposed Budget for Fiscal Year 2014 B. Consideration of Resolution 2013-1 Approving the Budget and Setting the Public Hearing 5. Manager's Report A. Financial Report for December,2012 B. Follow-up on Action Items 6. Attorney's Report 7. Engineer's Report 8. HOA Liaison Report 9. Supervisors Request 10. Audience Comments 11. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR MARCH 11,2013 at 10:00 A.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www,CedarHammockCDD,com 1611 A2 FACILITIES OPERATION AND MAINTENANCE AMENDED MEMORANDUM OF AGREEMENT BETWEEN CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT AND CEDAR HAMMOCK GOLF AND COUNTRY CLUB, INC. THIS AGREEMENT is entered into this first day of March 2013, by and between the CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT, an independent special district established pursuant to Chapter 190, Florida Statutes, hereinafter referred to as"District", and the CEDAR HAMMOCK GOLF AND COUNTRY CLUB, INC., a Florida not-for-profit corporation, hereinafter referred to as the"Association". WHEREAS, the District has the authority to exercise powers to finance, fund, plan, establish, acquire, construct or reconstruct, enlarge or extend, equip, operate, and maintain systems and facilities for roads, water management, water supply, sewer, street lights, security and parks and recreational facilities, among other powers, including all powers necessary, convenient, incidental or proper in connection with any of the powers, duties, or purposes authorized by Chapter 190, Florida Statutes; and WHEREAS, for ease of administration, potential cost savings, and the benefits of full time on site operation and maintenance purposes, the District desires to contract with the Association to operate and maintain certain of the District's systems and facilities; and WHEREAS, the Association desires to operate and maintain the District's systems and facilities; NOW, THEREFORE, the District and the Association agree as follows: 1. The above recitals are true and correct and incorporated by reference herein. 2. The District will retain full responsibility for major capital renewal and replacement for: A. Lakes B. Preserves C. Roads, sidewalks, curbs, and gutters, including all asphalted surfaces owned by the District D. Bridges and Bulkheads E. Storm water drainage systems F. Street signage G. Collier Blvd & Davis Blvd entrances 3. The Association shall operate and maintain the following systems and facilities of the District at a minimum compliance with all applicable statutes, ordinances, administrative rules and regulations, and permit requirements: A. Lakes B. Preserves C. Sidewalks, curbs and gutters D. Bridges and Bulkheads E. Street signage F. Collier Blvd & Davis Blvd entrances F 1611 A 2 4. All other operation and maintenance responsibilities for the District's systems and facilities not otherwise addressed in this Amended Agreement shall remain the sole responsibility of the District including roads and parking areas owned by the District 5. District shall pay the Association the sum of ten ($10.00) Dollars per year for the performance of the operation and maintenance responsibilities set forth in this Amended Agreement. 6. The term of this Amended Agreement is for a period of five years commencing on March 1, 2013, and shall be automatically renewed for additional one year periods after March 1, 2018, unless either party provides the other party at least 90 days written notice of its intent not to renew. Either party to this Agreement may offer amendment(s) to or cancel this Amended Agreement at any time for any reason at its sole discretion upon providing at least 90 days written notice to the other party of its intent to cancel this Amended Agreement. 7. Association shall be solely responsible for the staffing, budgeting, financing, billing and collection of fees, assessments, service charges, etc. necessary to perform the operation and maintenance responsibilities set forth in this Amended Agreement. However, any capital expenditure by the Association of$2,500 or more in carrying out the responsibilities of this Amended Agreement will require approval of the District and reimbursement of the Association by the District. 8. Association shall procure at its expense and at all times include the District as an additional named insured on comprehensive liability insurance policies to cover the operation and maintenance responsibilities set forth in this Amended Agreement. Comprehensive liability insurance shall be in amounts determined by District Manager. Association, in consideration of Ten ($10.00) Dollars, the receipt and sufficiency of which is accepted, through the signing of this document, shall hold harmless, defend and indemnify District, its agents and employees, from all claims, suites and actions (whether for negligence or otherwise), including claims for attorney's fees and all costs of litigation, and judgments of any name and description, arising out of or incidental to the performance of this Amended Agreement or work performed there under. This Section does not pertain to any incident arising from the sole negligence of District. 9. This Amended Agreement may only be amended in writing executed by both parties. 10. This Amended Agreement shall become effective on March 1, 2013. (Intentionally left blank) 2 • 1ÔIi ................._______ -,..., '•:sag�. "-,,,,,,,,•.. ,,,,........ _,,,,,, _.... ,.,..... ,, .. ,. ., .. \1 :z -...90,, !II ,11! % +t '9 l \� i if_ ....„..„,,,..„, .•:•:•:.:•:.:•:•:..,. .°�, I?...:.:.:.:.:,:.:.. \ •:.::• \ ...1.1 ..m.„,.. tiisli _......_,,,,_.. .. .•:::::::,:::::::..„,..\ ,r 1.1 ,I. 11 :ii 1.1 :1i,, I y HIuni � U I _l � Lflll . 0,.. tos [ - fielegamatellill : / z,%r i ill iiii t' 4;;;#41fiinin IMCM5�1_1, #§ ( IF: imn unn G �I; I•I MUI " ''' Ii1111111111111111111111111//1� -_ "" . _-_——I:7----__-__-__..-------_ a S98 HD • 8 2f5 4x l . . • 1611 A2 2 RESOLUTION 2013-1 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2014 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2014;a copy of which is attached hereto, and f. WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2014 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: April 15, 2013 Hour: 3:00 P.M. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples, Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 11th day of February,20 rank Vaselewski Chairman Calvin league Secretary ioif A2 CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 -Approved Tentative Budget: (Printed on 2/18/2013) Prepared by: SEVERN SERVICES ,•., _ . . . 1611 A 2 a L m — 0) 0 0 CD r, O O O tO N O O O N- 0 0 0 0 3 0 1 0 } N 0 O N O 0 tO N O 00 o O O CO 40 N- N 1. O CO N n O O N O a N In 0.- 0-- O O 0) N r N N N ( '^ _ co O r NN N v N 4 0 LL O O CO 10 r O O m tO O 0 0 0 O O a,cQ th Q 0) N W tD 00 a o Va. a I. N N N CO n 0 W 0 { O 0 to Q U O N CO O O Q N to r N tr) O 'LI LLI N N v N P c a Ea 58� pn {pO lND FO a00 CO LO T In T' N a LO t�0 w O T' ■ 0 t0 N.- N o W Z N m v CO V) 0 -) W o R N V a V! 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U � m c m m ¢ m QH Q u y X ° c as 4 ° ] O W a s O °i m a U m � LL Q Q a Q ° .3 .2 n a a F- F w a Cl) .a o o W o m d d m x -a. l- ❑ O N N co c0 I Ii C I- O F 2 1=L LL Q} Q • E Q L W L E ✓ 0 A2 161T1 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2014 $ 532,919 Net Change in Fund Balance-Fiscal Year 2014 - Reserves-Fiscal Year 2014 Additions 117,000 (Total Funds Available(Estimated)-9/30/2014 649,919 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,387 Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 265,598 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 140,245 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 Reserves-Lakes 73,180 FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 85,460 Subtotal 602,870 Total Allocation of Available Funds 602,870 Total Unassigned(undesignated)Cash $ 47,049 Notes (*) represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 • 1611 A 2 Cedar Hammock Community Development District General Fund Budget REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Sery-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings,review invoices,etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts,etc. Prof Sery-Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A"of the Management Agreement. Prof Sery-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing, computer equipment,postage,and programming. The FY2014 budget for property appraiser costs was based on 1.5%of gross assessments. Prof Sery-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. • 1 Cedar Hammock Community Development District General Fund Budget Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Communication-Telephone Telephone and fax machine charges incurred. Postage and Freight Mailing of agenda packages,overnight deliveries,correspondence,etc. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing&Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary,envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Community Affairs for$175. _ _ 16IiA2. Cedar Hammock Community Development District General Fund Budget Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts-Water Quality Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. _ . 1611 A2 Cedar Hammock Community Development District Financial Report December 31,2012 Prepared by SEVERN TRENT SERVICES _ • 16I1A2 CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies Page 6-11 iii A2 . CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) December 31,2012 16 I I 1 A2 , CEDAR HAMMOCK Governmental Fund Community Development District Balance Sheet December 31, 2012 GENERAL ACCOUNT DESCRIPTION FUND ASSETS Cash-Checking Account $ 246,735 Accounts Receivable 1,000 Investments: Certificates of Deposit- 18 Months 25,125 Money Market Account 289,289 'TOTAL ASSETS $ 562,149 LIABILITIES Accounts Payable $ 12,083 TOTAL LIABILITIES 12,083 FUND BALANCES Operating Reserves 19,073 Reserves-Bridges 33,180 Reserves-Bulkheads 78,245 Reserves-Lakes 51,460 Reserves-Roadways 168,375 Unreserved/Undesignated 199,733 TOTAL FUND BALANCES $ 550,066 TOTAL LIABILITIES&FUND BALANCES $ 562,149 Report Date:1/21/2013 Prepared by: Severn Trent Management Services Page 1 1611 A2 CEDAR HAMMOCK General Fund Community Development District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending December 31,2012 ANNUAL ADOPTED YTD YTD VARIANCE($) DEC-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 520 $ 397 $ (123) $ 140 Special Assmnts-Tax Collector 279,653 240:837 240,975 138 128,188 Special Assmnts-Discounts (11,186) (9,634) (9,629) 5 (5,085) TOTAL REVENUES 270,547 231,723 231,743 20 123,243 EXPENDITURES Administrative ProfServ-Engineering 10,000 2,500 2,079 421 1,339 ProfServ-Legal Services 2,000 500 940 (440) 250 ProfServ-Mgmt Consulting Sery 32;479 8;120 8,120 - 2,707 ProfServ-Property Appraiser 4,195 4;195 - 4,195 - ProfServ-Special Assessment 2,718 2;718 2;718 - 2;718 Auditing Services 5,250 - - - - Communication-Telephone 20 5 6 (1) - Postage and Freight 750 188 179 9 53 Insurance-General Liability 6,325 6,325 7,061 (736) - Printing and Binding 750 188 93 95 32 Legal Advertising 2,000 501 359 142 - Misc-Bank Charges 1,000 249 126 123 85 Misc-Assessmnt Collection Cost 5,593 4,817 4,627 190 2,462 Office Supplies 250 63 88 (25) 44 Annual District Filing Fee 175 175 175 - - Total Administrative 73;505 30,544 26,571 3.973 9,690 Field ProfServ-Field Management 500 500 500 - - Contracts-Water Mgmt Services 7,200 1,800 1,200 600 600 Contracts-Water Quality 7,200 1,800 3,175 (1,375) 1,825 R&M-Bridge 3,000 750 - 750 - R&M-Lake 3,000 750 - 750 - R&M-Plant Replacement 5,000 1,250 - 1,250 - Misc-Contingency 3,303 826 - 826 - Capital Outlay 49,600 12,400 - 12,400 - Reserve-Bridges 25,000 25,000 - 25,000 - Reserve-Bulkheads 47,000 47,000 - 47,000 - Reserve-Lakes 19,000 19,000 - 19,000 - Reserve-Roadways 27,239 27,239 2,016 25,223 2,016 Total Field 197,042 138,315 6,891 131,424 4,441 TOTAL EXPENDITURES 270,547 168,859 33,462 135,397 14,131 Net change in fund balance $ - $ 62,864 $ 198,281 $ 135,417 $ 109,112 FUND BALANCE,BEGINNING(OCT 1,2012) 351,785 351,785 351,785 FUND BALANCE,ENDING $ 351,785 $ 414,649 $ 550,066 Report Date:1/21/2013 Prepared by: Page 2 Severn Trent Management Services ,, , A2 16I1 CEDAR HAMMOCK Community Development District Supporting Schedules December 31, 2012 • _ _ 1611 At Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/12 $ 2,355.52 $ 133.91 $ 48.07 $ 2,537.50 11/14/12 37,867.20 1,610.00 772.80 40,250.00 11/29/12 65,856.00 2,800.00 1,344.00 70,000.00 12/13/12 120,640.84 5,084.60 2,462.06 128,187.50 TOTAL $ 226,719.56 $ 9,628.51 $ 4,626.93 $ 240,975.00 COLLECTED 86.17% TOTAL OUTSTANDING $ 38,675.00 I Report Date: 1/21/2013 Prepared by: Severn Trent Management Services Page 3 6. 1611 2 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report December 31,2012 'General Fund Account Name Bank Name Investment Tyne Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 246,735 Certificate of Deposit 1st So Bank 18 month CD 8/6/13 0.75% 25,125 Money Market Account Florida Shores Public Funds MMA n/a 0.50% 289,289 Total $ 561,149 Report Date: 1/21/2013 Prepared By: Severn Trent Management Services Page 4 1611 . A2 Cedar Hammock COD Bank Reconciliation Bank Account No. 9995 Statement No. 12-12 Statement Date 12/31/12 G/L Balance($) 246,734.53 Statement Balance 246,734.53 G/L Balance 246,734.53 Outstanding Deposits 0.00 Positive Adjustments 0.00 --- Subtotal 246,734.53 Subtotal 246,734.53 Outstanding Checks 0.00 Negative Adjustments 0,00 Total Differences 0.00 Ending G/L Balance 246,734.53 Ending Balance 246,734.53 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount Difference Checks 11/19/12 Payment 1455 COLLIER CTY TAX COLLECTOR 38.49 38.49 0.00 11/28/12 Payment 1457 CARONO ENTRIX 600.00 600.00 0.00 11/28/12 Payment 1458 FEDEX 32.60 32.60 0.00 • 12/03/12 Payment 1459 BANKS ENGINEERING INC 740.00 740.00 0.00 12/03/12 Payment 1460 FEDEX 7.58 7.58 0.00 12/03/12 Payment 1461 SEVERN TRENT ENVIRONMENTAL 3,317.70 3,317.70 0.00 12/10/12 Payment 1462 CARONO ENTRIX 1,350.00 1,350.00 0.00 Total Checks i 6,086.37 6,086.37 0.00 Deposits 12/13/12 ACH CREDIT COWER CTYTAXCOLL:ASSMNTS RCVD thru 12/12/ 120,640.84 120,640.84 0.00 12/20/12 ACH DEBIT SUNTRUST ANALYSIS FEE-NOV 2012 -84.77 -84.77 0.00 12/31/12 ACH CREDIT SUNTRUST INTEREST INC-DEC 2012 17.11 17.11 0.00 Total Deposits 120,573.18 120,573.18 0.00 - Page 5 ióii A2 CO co co CO CO CO N 0 0 p CO ry CO 10 CO ID 0 0 N c7 O U) 1.,, O i5 G O r- O CO O O O Q CO w O Y) m O I` w CO to iH 00 N `? 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N N N N Ds C N cD W WW W W W W U) O O N (n N N N (q 0 0) CO J J J J J J J F_ F_ F_ F_ F_ F_ F_ W w w w W w w U Z Z Z Z Z Z Z z 0 0 0 0 0 0 0 U 1 o Ircc Ircc cc cc Ir > > > > > > > d !Y w w w w w w w W H I- H H H H H X—a, 0 w z z z z z z z z w w w w w w w z a) - w F- F- H I- H I- H w a) z z z z z z z 0 y' O) Y W w w w w w w w 0 `l o o z ❑ > > > > > > > CC CO 0 < LL W W W W W W ccn U N E N Z E ° Y 'LL ` N N N N N N N N CV 1- W Of M 0 M M M 0.) M M M M _ Tail t Q J Ip O coo woo CO 0 0 CO 0 co N ^O Z C V Q .- N N N V -( N 0- ❑ .- F - .- !0 E v w Y Y X Y a CU▪ E 2 Z W W o W 0 . 0 0 0 0 0 CO 0 W 0 ✓ U ° t7 I v o U Page 6 . . _ _ � il; _ . 1611A2 (if) Cardno ENTR/X Shaping the Future MEMORANDUM To: Calvin Teague Cedar Hammock Community Development District From: Gary Susdorf Cardno ENTRIX Re: Cedar Hammock Water Use Permit 11-01711-W Date: March 11, 2013 Provided below are summaries of the status of the water use permitting, wetland monitoring, and water quality (SALT) monitoring for Cedar Hammock. Water Use Permit The South Florida Water Management District(SFWMD) review of the modification application is continuing. We have determined that one additional permitted user is present within the area of drawdown influence. The cumulative impact analysis does not materially change from previously submitted modeling results. Wetland Monitoring The water level data collection in the wetland monitor wells is on-going. The dry season 2013 wetland monitoring is scheduled for Wednesday March 13tH SALT Monitoring Water quality data collection from the two western monitoring wells located near the production wells, from the two operational production wells, and from the irrigation supply lake continues. The water quality data from the production wells and irrigation supply lake are exhibiting stable water quality trends with fluctuations consistent with historical data. _ _ 1611 ' A2 , The chloride concentrations measured in the two eastern monitor wells have shown moderate fluctuations during the last six months. A freshening trend was observed with period of record lows observed in October 2012 (78 mg/I in MW-3 and 134 mg/I in MW-4). Chloride concentrations increased through December 2012 with measured chloride concentrations of • 280 mg/I in both wells. The water quality measured during the February monitoring event was 220 mg/I in each well. Water quality in the western monitor wells is stable with continued chloride concentrations less than 100 mg/I. Chloride concentration measured during the February monitoring event were 72 mg/I in MW-1 and 70 mg/I in MW-2. It should be noted that throughout the SALT monitoring period of record, there has been no apparent water quality degradation relating to irrigation system operation to either surface water or groundwater on site. . . . 16I1 a 2 DANIEL H.COX,P.A. ATTORNEY AT LAW 206 West 6th Street Post Office Drawer CC Carrabelle,Florida 32322 Telephone(850)697-5555 Facsimile(850)697-2171 Naples(230) 370-0842 E mail dhcox @gtcom.net March 8,2013 Boards of Supervisors Cedar Hammock Community Development District RE: Road Ownership Dear Supervisors: I have been asked to review the status of ownership of the roadways within the community and to determine what steps would he necessary if the community decided -------- that the CDD should take ownership of all roads. I have reviewed the Plats for the community,the Property Appraiser's data reflecting that office's opinion of who owns the road and the chain of title from the predecessor in ownership to U.S.Homes/Lennar to present. Based on that review I have the following conclusions: 1. The original Plat recorded September 23, 1999 at Plat Book 31,Page 91 of the Public Records of Collier County(all references to recording information is within the Public Records of Collier County)created Cedar Hammock Boulevard and Cedar Hammock Court(the"Roadways"). The Plat Dedications include the retention of all right,title and interest in the Roadways to U.S.Home. On December 28, 1999,I.J.S. Home assigned its reservations under the plat to the CDD by the Assignment of Reservations recorded at Official Record 2627,Page 2464 and specifically conveyed the Roadways to the CDD by Warranty Deed at Official Record 2627,Page 2475. Subsequently,U.S. Home delivered a quit-claim deed,recorded at Official Record 4203, Page 1507 to the Cedar Hammock Golf and Country Club,Inc. (the"Master Association") that also includes the roadways. The Property Appraiser has identified the Master Association as owner based on that quit claim deed. The District could argue successfully that it is already the owner of those two roadways. However,my understanding is that the Master Association would be willing to deed its interest in those roadways to the District. A quit-claim deed from the Master Association to the District will be sufficient to accomplish that goal. 1611A2 Memorandum re: Road Ownership March 8,2013 Page 2 2. Subsequent Plats of Cedar Hammock Units 2,3 and 4 created Buttonwood Way, Wax Myrtle Run and Cordgrass Way. All three of these roadways are shown as owned by the Collier County Water and Sewer District (the"Utility")by Deeds at Official Record 3049,Pages 1391 and 1397(Cordgrass Way)and Pages 1406 and 1409 (Buttonwood Way)and Official Record 3055 Pages 1251, 1254 and 1257(Wax Myrtle Run). Those documents were not intended to convey title to the road right-of-way but were limited utility facility deeds. Since the Instruments referenced above did not convey legal title of the road right-of-way to the Utility, it is my recommendation that we obtain quit claim deeds from U.S. Home/Lennar Corporation and the Master Association to the CDD. Since record title is in the name of the Utility,I recommend that we obtain a quit claim deed from the Utility. I spoke with the Regional Vice-President for Lennar and he assured me that Lennar will be happy to provide whatever we need. I have not spoken to the Utility but feel certain they have no reason not to give us a quit claim deed,however, it may require Board of County Commission action. 3. Under both 1 and 2 the legal description for the conveyance can be made by reference to platted subdivision parcels. There will be limited expense for preparation of those deeds. Three deeds will be required. There may be some time needed to communicate with County staff on the Utility's deed. My estimate is no more than five hours of time and recording costs of not more than$75.00 for all three in total. 4. Cedar Hammock Circle and Sawgrass Way are owned by the Master Association by virtue of the Quit Claim Deeds recorded at Official Record 4184,Page 3833 and Official Record 4217,Page 3976. The parking areas that are contiguous to the roadways are owned by the various Condominium Associations that border that roadway as common elements appurtenant to the Condominium Units. Conveyance of the Road from the Master Association would be by deed. The deed to the Master Association describes the entire tract(Tract F-4 of Cedar Hammock)less the parcels subjected to the Declarations of Condominium. This would include other property owned by the Master Association such as the pool on Cedar Hammock Circle and golf course tracts. The Engineer would need to prepare legal descriptions for the roadway only. Mr. Marshall has provided a cost estimate to Mr. Teague. There would be no additional legal fees for preparing the deed.Recording costs would increase$8.50 per page of the legal description. The Declarations of Condominium authorize the Condominium Associations' Boards to grant easements or licenses over the common elements so long as they do not interfere with the Unit Owners' rights under the Declaration. The'Boards can also contract for the repair and maintenance of common elements. It would be logical to repave or restore the parking areas concurrent with repaving or restoration of the roadway. 1611A2 Memorandum re: Road Ownership March 8,2013 Page 3 If the District takes title to the roadways and decides to repave and agrees that it would be best for the parking areas serving the condominiums to be repaved at the same time,there would need to be an agreement with the Condominium Associations for them to pay the proportionate costs of the parking areas. District funds cannot be used to improve private property,but with the proper agreement in place the work could occur concurrently. If you have any questions,you are encouraged to contact me. r- Daniel 14.Cox District Attorney A2 1611 CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 -Proposed Budget: (Printed on 2/C4/2013-Warn) Prepared by SEVERN TRENT SERVICES _ . _ . _ _ 0.,,, 1611 A 2 • a c .o ..... o cn RI ra a. l( C) O o ) O O O) to N O O O 0 0 0 0 M O N to C J Q) pO in 0 0 N 0) n to N tt) 0 0) 0 0 Cl tf) n CO (ll Q W Q p CO CO N O O Vi 4 n N n .- n O O to N ,- CO 'R = O O NI O„ O N 0) N IA I� N �- In n V Z p N N ` N ›.-4• 0 W CV fo O 0 co CD n o o Cr, If) W 0 0 0 0 0 CO M 0 to n W CO 10 W v 0 V n O to N to CO I[ 0 D CO In n .0 M o CO to O a V r n N N O N 0 LO to N r co) J 0 0 r O ,- N V N A n N to 6 N. v M F W t, N O >. 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' 01 N N N N Q TO r a M a N U) o to v N In 0 F N too N N >•• 0 ›- f4 LL fil E E cn N U) m w a Z N rn o N N W m 7 i o. . 2 o u) U c to Z m cc m W Z C7 w C2 m d to «n. p �- U Z Z Y • O 0 E 'm E y ° y —�° W Z m a v m 3 0 ro ti m W O E Z > ,- �_ o. c c a) x d 0 Z axi z o ¢ W W N 0 o 0 }`' }I' m tr .o °) ro c = m o '0 w .o a Z W .cc 0 0 O To U LL } •N y G .c = m m OC X 'a V Q ° F c Q Q c N 4 m ro CO ¢. U ? Z 2 ? :°. J y d LL c o) < Q CO._ 4 0 a ,_ o 0 � N 0 d 0 0 0N) F x 0 W c Q c. m m C0 0 2 0 m �. U U ¢ CL ¢ U m cc 2 W N W = U u 0 0 N N CL �' F O F z u u Q N li C } a aN • E cii W E V U 1611A2 Cedar Hammock Community Development District General Fund Budget REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts,money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Sery-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings,review invoices,etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts,etc. Prof Sery-Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A"of the Management Agreement. Prof Sery-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms, supplies,data processing, computer equipment,postage, and programming. The FY2014 budget for property appraiser costs was based on 1.5% of gross assessments. Prof Sery-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Page 3 16I1 A2 Cedar Hammock Community Development District General Fund Budget Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Communication-Telephone Telephone and fax machine charges incurred. Postage and Freight Mailing of agenda packages,overnight deliveries,correspondence,etc. Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing&Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary,envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings, etc.in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. _ The FY2014 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Community Affairs for$175. Page 4 1611 A2 Cedar Hammock Community Development District General Fund Budget Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts-Water Quality Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve- Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Page 5 1611 A2 Cedar Hammock Community Development District Financial Report January 31,2013 Prepared by SEVERN TRENT SERVICES :` A2 _ iou 1 CEDAR HAMMOCK Community Development District • Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies Page 6-18 16I, 1 A2 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January 31,2013 16 A2 CEDAR HAMMOCK Governmental Fund Community Development District Balance Sheet January 31, 2013 GENERAL ACCOUNT DESCRIPTION FUND ASSETS Cash-Checking Account $ 131,568 Accounts Receivable 1,500 Investments: Certificates of Deposit- 18 Months 25,125 Money Market Account 414,412 'TOTAL ASSETS $ 572,605 LIABILITIES • Accounts Payable $ 9,370 Accrued Expenses 2,425 'TOTAL LIABILITIES 11,795 FUND BALANCES Operating Reserves 19,073 Reserves-Bridges 33,180 Reserves-Bulkheads 78,245 Reserves-Lakes 51,460 Reserves-Roadways 168,375 UnreservedlUndesignated 210,477 (TOTAL FUND BALANCES $ 560,810 TOTAL LIABILITIES&FUND BALANCES $ 572,605 Report Date:2/26/2013 Prepared by: Severn Trent Management Services Page 1 . . . _ 16 11 A2 CEDAR HAMMOCK General Fund Community Development District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending January 31,2013 ANNUAL ADOPTED YTD YTD VARIANCE($) JAN-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 693 $ 540 $ (153) $ 143 Special Assmnts-Tax Collector 279,653 251,212 263,988 12,776 23;013 Special Assmnts-Discounts (11;186) (10;049) (10;243) (194) (614) TOTAL REVENUES 270,547 241,856 254,285 12,429 22,542 EXPENDITURES Administrative ProfServ-Engineering 10;000 3,333 3;232 101 1;152 ProfServ-Legal Services 2;000 667 940 (273) - ProfServ-Mgmt Consulting Sery 32,479 10,827 10,826 1 2,707 ProfServ-Property Appraiser 4,195 4.195 4,195 - 4,195 ProfServ-Special Assessment 2,718 2,718 2,718 - - Auditing Services 5,250 - - - - Communication-Telephone 20 7 6 1 - Postage and Freight 750 250 224 26 44 Insurance-General Liability 6;325 6;325 7,061 (736) - Printing and Binding 750 250 215 35 122 Legal Advertising 2,000 668 359 309 - Misc-Bank Charges 1,000 332 180 152 54 Misc-Assessmnt Collection Cost 5,593 5,024 ' 5,075 (51) 448 Office Supplies 250 84 138 (54) 50 Annual District Filing Fee 175 175 175 - - Total Administrative 73;505 34;855 35;344 (489) 8,772 Field ProfServ-Field Management 500 500 500 - - Contracts-Water Mgmt Services 7,200 2,400 2,400 - 600 Contracts-Water Quality 7;200 2;400 5;000 (2;600) 1;825 R&M-Bridge 3;000 1;000 - 1,000 - R&M-Lake 3,000 1,000 - 1,000 - R&M-Plant Replacement 5;000 1,667 - 1,667 - Misc-Contingency 3,303 1;101 - 1,101 Capital Outlay 49,600 16.533 - 16.533 - Reserve-Bridges 25,000 25;000 - 25;000 - Reserve-Bulkheads 47,000 47,000 - 47,000 - Reserve-Lakes 19,000 19;000 - 19,000 - Reserve-Roadways 27,239 27,239 2,016 25,223 - Total Field 197,042 144,840 9;916 134,924 2;425 TOTAL EXPENDITURES 270,547 179,695 45,260 134,435 11,197 Net change in fund balance $ - $ 62,161 $ 209,025 $ 146,864 $ 11,345 FUND BAL,BEGINNING(OCT 1,2012) 351,785 351,785 351,785 FUND BALANCE,ENDING $ 351,785 $ 413,946 $ 560,810 Report Date:2/26/2013 Prepared by: Page 2 Severn Trent Management Services iou 1 A2 CEDAR HAMMOCK Community Development District Supporting Schedules January 31, 2013 . _ . . . _ 1611 A2 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/12 $ 2,355.52 $ 133.91 $ 48.07 $ 2,537.50 11/14/12 37,867.20 1,610.00 772.80 40,250.00 11/29/12 65,856.00 2,800.00 1,344.00 70,000.00 12/13/12 120,640.84 5,084.60 2,462.06 128,187.50 01/04/13 3,909.36 123.36 79.78 4,112.50 01/31/13 18,040.98 490.84 368.18 18,900.00 TOTAL $ 248,669.90 $ 10,242.71 $ 5,074.89 $ 263,987.50 % COLLECTED 94.40% I TOTAL OUTSTANDING $ 15,662.50 Report Date: 2/25/2013 Prepared by: Severn Trent Management Services Page 3 to I 1 A 2 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report January 31,2013 'General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0,10% $ 131,568 Certificate of Deposit let So Bank 18 month CD 8/6/13 0.75% 25,125 Money Market Account Florida Shores Public Funds MMA n/a 0.50% 414,412 Total $ 571,105 Report Date:2/26/2013 Prepared By: Severn Trent Management Services Page 4 . _ . . _ . 1611 A 2 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 01-13 Statement Date 01/31/13 G/L Balance($) 131,568.37 Statement Balance 256,568.37 G/L Balance 131568.37 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 256,568,37 Subtotal 131,568.37 Outstanding Checks 125,000.00 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 131,568.37 Ending Balance 131,568.37 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount Difference Checks 01/07/13 Payment 1463 A-1 PROFESSIONAL ASPHALT,LLC 2,015.61 2,015.61 0.00 01/07/13 Payment 1464 BANKS ENGINEERING INC 1,339.40 1,339.40 0.00 01/07/13 Payment 1465 CARDNO ENTRIX 2,425.00 2,425.00 0.00 01/07/13 Payment 1466 DANIEL H.COX,P.A. 250.00 250.00 0.00 01/07/13 Payment 1467 FEDEX 50.48 50.48 0.00 01/07/13 Payment 1468 SEVERN TRENT ENVIRONMENTAL 6,002.43 6,002.43 0.00 . Total Checks 12,082.92 12,082.92 0.00 Deposits 01/04/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 12/27/ 3,909.36 3,909.36 0.00 01/22/13 ACH DEBIT SUNTRUST ANALYSIS FEE-DEC 2012 -54.19 -54.19 0.00 01/31/13 ACH CREDIT SUNTRUST INTEREST INC-JAN 2013 20.61 20.61 0.00 01/31/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 1/3111 18,040.98 18,040.98 0.00 Total Deposits 21,916.76 21,016.76 0.00 Outstanding Checks 01/23/13 Payment 1469 CEDAR HAMMOCK COD 125,000.00 0,00 125,000.00 Total Outstanding Checks 125,000.00 Page 5 _ _ . _ . 1611 A2 . _ 0 o 0 O O CO In 00 W 0 In 0 Co Co CO Co N C LU V o 0 p CO O) u) •} U) O N LU 0 0 NI- Co W C 1n O] O U) IIj O N N- p t0 Co (V O 00 C O N M O N N In ch d3 In 0 0 N M 0 O CO O Co CO 00 \j. N to b) n E9 49 N- IZ Co 0 N nl N (fl N c(j In 1 f9 CA FA EH fA FA V} N m Ui M t U # Co Co 0 0 0 Co Co - Co 0 0 0 0 0 v C 0) U) 0) 0) p V co co O Co 0) M CO CO 0") Q N SCo n u n v ti o o i ti in In in in in o F. 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CN- N- N- N- N- 000 R Q • (O o Q. o O 00 1:000 (0 0 o 0 0 0 o CO N L Co o o o 0 # 0 o 0 0 0 Co Co Co # o Q Le *It E o W Y Y Y Y Y Y Y co E Z C.) .- W o 0 ,- ,- W o W o o W o 0 0 0 0 o W o O 2 W = o = Co = o o = o = 0 0 = o 0 0 0 0 0 = 0 V (� U' U U U U 0 0 0 Page 6 161, 1 A2 6 MINUTES OF MEETING gy CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday,December 10,2012 at 9:00 a.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Bob Nocera Assistant Secretary(via phone) Also present were: Cal Teague District Manager Sam Marshall District Engineer Tony Santariga Master Association Liaison The following is a summary of the discussions and actions taken at the December 10, 2012 Cedar Hammock Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the November 12,2012 Meeting • The Board made minor changes for clarification which will be incorporated into the amended minutes. On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, the minutes of the November 12, 2012 meeting were approved as amended. THIRD ORDER OF BUSINESS Old Business A. Update on Water Use Permit 1611 A2 December 10,2012 Cedar Hammock CDD • Mr. Marshall reported Gary Susdorf was to schedule a field meeting with SFWMD for an inspection but he cannot confirm if this has been scheduled or if they met. • Mr. Teague noted the CDD does not need to take any action; they are waiting for a response or direction from the consultant. B. Update of Storm Water System Maintenance Efforts • Mr. Teague reported Mr. Read has not provided an update on this. When the water receded Mr. Read was going to have his people make the changes and if there were funds remaining they would apply them to cost for cleaning the interconnects. C. Update on Road Maintenance Work • Mr. Teague reported the patches look good - materials were removed and the repairs are flush. • Discussion followed on the road cracks and repairs. • Mr. Marshall addressed options for road repairs. • Mr.Nocera reported he met with the contractor doing the parking lot repairs at the Clubhouse and asked him about sealing cracks and road surfaces. The contractor was asked to provide information and cost estimates to Mr. Read. • Discussion followed on repairs at Sawgrass as well as on roads and repair/sealing options. FOURTH ORDER OF BUSINESS New Business A. Consideration of Proposal for Bulkhead Repair Specifications • Mr. Teague outlined the proposal from James E.Hirst&Associates, Inc. • Mr. Marshall noted they requested a prioritization list with pictures. • Discussion followed on the proposal and bulkhead repairs. o A contractor is needed for the bulkhead repairs - the CDD worked with Artistic in the past and Mr. Cook suggested they work with them again. o Larger repairs should be deferred pending the 2014 golf course renovations. 2 ioiiA2 December 10,2012 Cedar Hammock CDD o A request should be made for Artistic and Hirst to work together to prepare proposals for the repairs. If the proposals are large the work will be bid out. o Further discussion followed on the bulkhead repairs with the outcome being to delay the matter until the Golf Course Committee provides recommendations, estimates and approvals for the 2014 golf course renovation. FIFTH ORDER OF BUSINESS Manager's Report A. Financial Report for October,2012 There being no comments or questions, On MOTION by Mr. Cook seconded by Mr. McClellan with all in favor,the October,2012 financials were accepted. B. Discussion of Capital Planning • Mr. Teague addressed Capital Planning noting they are still waiting for information on bulkheads, bridges, security building and irrigation pumps. Discussion followed on these issues as well as road surfacing. Election of Officers • The current officer structure was discussed. On MOTION by Mr. Minamyer seconded by Mr. McClellan to continue the current officer structure of Frank Vaselewski as Chairman, Thomas Cook as Vice Chairman, Gary McClellan, Larry Minamyer, and Bob Nocera as Assistant Secretaries, Cal Teague as Secretary, Bob Koncar as Treasurer and Stephen Bloom as Assistant Treasurer was approved. • Mr. McClellan addressed a Terrace resident's inquiry regarding who maintains parking spaces. He noted the Facilities Operation and Maintenance Agreement states under 2.C. the CDD is responsible for the Terrace and Veranda parking areas and the Master documents states the local associations are responsible for 3 1611 A2 December 10, 2012 Cedar Hammock CDD these areas. Discussion followed on parking areas and the associated responsibility. • Discussion followed on striking the wording regarding the parking areas from the Facilities Operation and Maintenance Agreement. On MOTION by Mr. Nocera seconded by Mr. Minamyer with all in favor to amend the Facilities Operation and Maintenance Agreement for clarification was approved. • Mr. Cook will notify Mr. Carter regarding the request to amend. SIXTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. SEVENTH ORDER OF BUSINESS Engineer's Report There being no additional report,the next item followed. EIGHTH ORDER OF BUSINESS HOA Liaison Report There being none,the next item followed. NINTH ORDER OF BUSINESS Supervisors Request There being none,the next item followed. TENTH ORDER OF BUSINESS Audience Comments There being none,the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Vaselewski seconded by Mr. McClellan with all in favor,the meeting was adjourned. / ILL . Calvin Teague rank Vase ewski Secretary Chairman 4 1611 A2 11 2`?.`3 MINUTES OF MEETING By 2 M CEDAR HAMMOCK I ► COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, January 14, 2013 at 9:00 a.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Bob Nocera Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Tom Read Cedar Hammock Golf& Country Club Tony Santariga Master Association Liaison The following is a summary of the discussions and actions taken at the January 14, 2013 Cedar Hammock Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the December 10,2012 Meeting On MOTION by Mr. Minamyer seconded by Mr. Nocera with all in favor, the minutes of the December 10, 2012 meeting were approved. THIRD ORDER OF BUSINESS Old Business A. Update on Water Use Permit • Mr. Marshall reviewed the Entrix report. The record will reflect Mr. McClellan joined the meeting. • Mr. Teague addressed the comment if additional permitted users were present and why this would be significant. The District has had the Water Use Permit over ten years. Anytime there is an amendment to the permit SFWMD not only looks _ _ _ 1611A2 January 14,2013 Cedar Hammock CDD looks at the District's impact but determines if with the additional permitted users in the area the characteristics or demands of the aquifer changed. • Discussion followed on building a retention pond at the end of Buttonwood. When there is de-watering the water table drops but then it stabilizes having a minimal effect on the wetlands. B. Update of Storm Water System Maintenance Efforts • Mr. Read noted when the water recedes his people will make the changes. • Mr. Teague noted $15,000 was approved for the project and if funds are remaining they will be applied to the cleaning of interconnects. FOURTH ORDER OF BUSINESS New Business A. Discussion of Road Maintenance Options • Mr.Marshall outlined a map of the asphalt areas within Cedar Hammock. o Milling and replacing asphalt is estimated to be $11 per square yard. The total area within the community is 66,625 square yards with the total project cost estimated at$732,875. • Discussion followed on the milling process. • Other maintenance options were addressed with Mr. Marshall noting he would not recommend micro-surfacing. • Mr. Marshall will provide a cost break down for each specific road and establish a prioritization of road needs with Cedar Hammock Circle being Priority 1, Sawgrass Way being Priority 2 and Cedar Hammock Court being Priority 3. • Mr. Read suggested Mr. Marshall speak with Quality Enterprises for the road work. B. Revision of Current HOA/CDD Maintenance Agreement • Mr. Cook addressed the amended Maintenance Agreement placed in the agenda packages prior to distribution noting they would like to wrap it up in the next month or two. • Discussion followed on the responsibility for the parking areas. The Board needs to clear up the parking area responsibility within the condo areas. 2 16I 1 A2 January 14,2013 Cedar Hammock CDD • Recommended change of wording on 2.C. to "including all asphalted surfaced owned by the District." • Recommended change of wording on 6. to "may offer amendment(s) to or cancel this amended Agreement." • Agreement term to be March 1,2013 through March 1,2018. The record will reflect Mr. Vaselewski joined the meeting. • Discussion followed on areas of CDD responsibility. • The revised HOA/CDD Maintenance Agreement to be placed on the February agenda. C. Review of Capital Plan • Mr. Teague reviewed the updated Capital Plan. o Bridges and bulkheads were removed. o Roads will be revised once numbers are received from Mr. Marshall. This item will be placed under Capital Projects. FIFTH ORDER OF BUSINESS Manager's Report A. Financial Report for November,2012 • Mr. McClellan questioned the attorney fees. o Mr. Teague noted Mr. Cox has one of the lowest billing rates and discussion followed. On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor,the November,2012 financials were accepted. SIXTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. SEVENTH ORDER OF BUSINESS Engineer's Report There being no additional report,the next item followed. EIGHTH ORDER OF BUSINESS HOA Liaison Report There being none, the next item followed. NINTH ORDER OF BUSINESS Supervisors Request 3 1611 A2 January 14,2013 Cedar Hammock CDD • Mr. Nocera addressed the parking at the Clubhouse noting with the additional 26 spaces there are still parking issues. o Mr. Read noted the behavior of the group members needs to change; they are asking the groups to carpool to assist with the parking issues. o There are no other options onsite for additional parking. • Mr. Cook reported on the Golf Course Committee meeting held last week. • Bulkheads were discussed. • Mr. Santagria addressed the bridge on#7. • Mr. Minamyer inquired if there is a possibility of changing the meeting time and discussion followed with the outcome being to try 3:00 p.m. for the February 11th meeting. • Mr. Vaselewski addressed the remaining meeting schedule for FY 2013 and the possible lack of a quorum after April. Discussion followed. o The proposed budget to be presented at the February meeting and set the budget public hearing for April 15tH o Discussion followed on assessments. TENTH ORDER OF BUSINESS Audience Comments There being none,the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Nocera seconded by Mr. McClellan with all in favor,the meeting was adjourned. Jy. 4v Calvin Teag rank Vaselewski Secretary Chairman 4 16 A2 tg Tij MINUTES OF MEETING By f*AA.L J14 CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, February 11, 2013 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Bob Nocera Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Tony Santariga Master Association Liaison The following is a summary of the discussions and actions taken at the February 11, 2013 Cedar Hammock Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the January 14,2013 Meeting • The Board made minor changes which will be incorporated into the amended minutes. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the minutes of the January 14, 2013 meeting were approved as amended. THIRD ORDER OF BUSINESS Old Business A. Update on Water Use Permit Modification • Mr. Teague noted there is no update on the WUP modification. 161142 February 11, 2013 Cedar Hammock CDD B. Update of Storm Water System Maintenance Efforts • Mr. Teague reported they are still waiting on the water levels to recede. C. Review of Revised of Current HOA/CDD Maintenance Agreement • Mr. Cook and Mr. Carter met to discuss the revised HOA/CDD agreement. • If approved by the CDD and HOA it will be effective March 1, 2013 for a five- year term. • Mr. Nocera addressed #7 asking for clarification on expenditures under $2,500 being the responsibility of the HOA and over $2,500 the responsibility of the CDD. Discussion followed. On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, the HOA/CDD Maintenance Agreement was approved authorizing Mr.Vaselewski to execute. D. Review of Road Maintenance Plans • Mr. Marshall provided a handout with the following explanation: o The shaded areas have been conveyed to the CDD. o He does not have documentation identifying CDD ownership or maintenance responsibility for Cedar Hammock Circle, Sawgrass Way and a small road supporting the condos on Buttonwood. Discussion on the handout followed. • The uncovered parking for the condos and verandas were discussed. o For those areas not CDD responsibility it was suggested the HOA's be contacted and given the opportunity for the road work to be done with the CDD project and then billed back to the 1-IOA. Discussion followed. • Mr.Nocera addressed the inspection he performed on the roads. • Extensive discussion followed on CDD responsibility and ownership of the roads/travel ways. o Mr. Marshall and Mr. Teague will research County records to see what documentation is available for clarifying the issue of ownership. o Mr. Marshall will prepare a schedule for road repairs based upon need and available funds. 2 _ 1611 : A2 February 11, 2013 Cedar Hammock CDD FOURTH ORDER OF BUSINESS New Business A. Proposed Budget for Fiscal Year 2014 • Mr. Teague outlined the Fiscal Year 2014 budget noting the Board will need to make a decision on the assessment rate. • Discussion followed on reserves with it being noted the Board will be able to reallocate the reserves by motion. • Discussion followed on the golf course work/renovations; it was noted the CDD is not funding any of the work/renovations. Mr. Cook MOVED to approve the Fiscal Year 2014 budget and Mr. McClellan seconded the motion. • Mr. Nocera addressed allocating$125,000 per year for the roads. o Mr. Marshall noted the road schedule can be worked around it. On VOICE vote with all in favor, the Fiscal Year 2014 budget was approved. —.._-- B. Consideration of Resolution 2013-1 Approving the Budget and Setting the Public Hearing • Mr. Teague outlined Resolution 2013-1. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, Resolution 2013-1 a resolution of the Board of Supervisors of the Cedar Hammock Community Development District approving the budget for fiscal year 2014 and setting a public hearing thereon pursuant to Florida law was adopted. FIFTH ORDER OF BUSINESS Manager's Report A. Financial Report for December,2012 • Mr. Cook inquired who they would go to about changing bridges on the golf course. o Mr. Marshall responded there will be a building permit pulled at Collier County. 3 _ _ 1611A2 February 11, 2013 Cedar Hammock CDD o Mr. Cook asked what if they change the shape of a lake. o Mr. Marshall responded that would require a permit through SFWMD. • Mr. Teague reported 86.17%of non-ad valorem assessments have been collected. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, the December,2012 financials were accepted. B. Follow-up on Action Items There being none,the next item followed. SIXTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. SEVENTH ORDER OF BUSINESS Engineer's Report There being no additional report,the next item followed. EIGHTH ORDER OF BUSINESS HOA Liaison Report • Mr. Santariga addressed petitioning Collier County for a light at the entrance of Davis Road and inquired if the CDD would have a better opportunity to get through to the Traffic Department. o Mr. Teague responded I think both the Master Association and CDD Board. • Discussion followed on the entrance gates. • Mr. Santariga reported on the golf course. They are planning to changing/remove the bridge on#7. Discussion followed. • Mr. Santariga reported he presented the CDD list of projects to the Master Association. NINTH ORDER OF BUSINESS Supervisors Request • Mr. Cook reported the "What is a CDD" articled was presented at a recent community meeting and well received. o It needs to be updated to make it current. Mr. Teague will place it on the website once updated. 4 . _ _ 16I 1 A2 February 11, 2013 Cedar Hammock CDD • Mr. Cook reported on attending the Golf Committee meeting. The Committee will be meeting with the Golf Course Architect and this will be followed by a Town Hall meeting to allow the membership to understand the plans. They want to meet with the Board on Monday,March 11, to make the presentation including the level of funding. On Monday, April 81h the Master Board would be expected to make a decision on the overall Golf Course Committee plan. o Mr. Cook requested the CDD send a letter to the Master Association and Mr. Kip Schulties asking a copy of any plans or permit applications be submitted to the CDD at the same time they are submitted to the regulatory or permitting agencies.He read a draft letter. • Discussion followed on a letter to the Master Association and the CDD reviewing any changes to lakes,bridges and bulkheads. o Mr. Cook will prepare the letter and provide to Mr. Teague to place on CDD letterhead. Mr. Teague will send it to Mr. Vaselewski for signature and submittal to the Master Association. On MOTION by McClellan seconded Nocera with all in favor, authorizing a letter with the Chairman's signature to be sent to the Master Association and Mr. Kip Schulties was approved. TENTH ORDER OF BUSINESS Audience Comments There being none, the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, the meeting was adjourned. Calvin Teague Frank Vaselewski Secretary Chairman 5 • • I ' 1 lqur-E g w IT B A2 MINUTES OF MEETING B. CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT • The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, March 11, 2013 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Also present were: Cal Teague District Manager Dan Cox District Counsel (via phone) Sam Marshall District Engineer The following is a summary of the discussions and actions taken at the March 11, 2013 Cedar Hammock Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the February 11,2013 Meeting On MOTION by Mr. Minamyer seconded by Mr. Vaselewski with all in favor, the minutes of the February 11, 2013 meeting were approved. THIRD ORDER OF BUSINESS Old Business A. Update on Water Use Permit Modification • Mr. Teague distributed an update from Mr. Susdorf. B. Update of Storm Water System Maintenance Efforts 1611 A2 March 11,2013 Cedar Hammock CDD • Mr. Teague reported receiving an email from Mr. Read noting the lake water levels receded so the improvements to several storm water system structures will be done soon. C. Update on Road Maintenance Planning • Mr. Marshall reported the only thing remaining to complete is the actual schedule for the maintenance as there is uncertainty with which roads will be included. o The writing of sketches and descriptions and areas on a map were addressed. • Once everything identified for the CDD is completed Mr. Marshall will document it on the map and budgeting will be addressed. o For those areas not CDD responsibility it was suggested the HOA's be contacted with an opportunity for their road work to be done with the CDD project and then billed back to the HOA. Discussion followed. FOURTH ORDER OF BUSINESS New Business A. Road and Utility Ownership • Mr. Cox noted it would be relatively easy for CDD ownership if this is what the Board and community wants. • Mr. Teague addressed the roads being deeded through a plat and a Warranty Deed by US Homes to the CDD and also deeded to the HOA by US Homes through a quit-claim deed. • Mr. Marshall addressed a group of four 12-unit buildings on the western side of Buttonwood. • Quit-claim deeds from US Homes and the Master Association to the CDD for the roadways was addressed. • Utility conveyances were addressed with it being noted everything was done with the exception of Cedar Hammock Circle and Sawgrass Way. Since these areas were owned by the Master Association, Collier County would not take them. If they are placed in the CDD's name they may be able to convince the County to reopen the file and accept them. • Mr. Marshall addressed utility areas and easements. 2 16 l A2 March 11, 2013 Cedar Hammock CDD o Mr. Cox noted part of the agreement for the CDD to pave the roads would include it is the condo association's responsibility to fix any area torn up to access utilities. o Discussion followed on blanket easements. • Discussion followed on roadways being in the name of the CDD by whatever title or document needed. • Parking areas at the condos were addressed to determine if the CDD could pay $1 to purchase the areas. o Mr. Cox noted the condo parking is addressed in the Declarations of Covenants and runs with the title to a condominium unit so the CDD could not own them. They can have an agreement with the condo association to reimburse the CDD for the costs. • Swimming pools were addressed and Mr. Cox noted the CDD can own recreational facilities. Discussion followed on the benefits of the CDD owning the swimming pools. Mr. Cook MOVED the four swimming pool presently owned by the Master Association be considered for CDD ownership in conjunction with the Master Association and Mr. Vaselewski seconded the motion. • Mr. Teague noted if the CDD takes ownership of the pools they are subject to ADA requirements and addressed pool chair lifts. • Mr. Marshall addressed adding the swimming pools into the sketch and descriptions noting the cost will be about$800. • Discussion followed on how they present this information to the Master Association for their consideration. • Discussion returned to the utilities. On VOICE vote with all in favor, the prior motion was approved contingent upon not exceeding one pool chaff $1 0,000 for ADA compliance. 3 161 ° 1 A2 March 11, 2013 Cedar Hammock CDD • Staff is to work on preparing deeds that would have all asphalt roadway surfaces under the ownership of the CDD. When addressing these issues the Board would like staff to include cleanup of the condo utility lines that were not accepted at turnover by the County. FIFTH ORDER OF BUSINESS Manager's Report A. Review of Proposed Budget for Fiscal Year 2014 There being no comments or questions,the next item followed. B. Financial Report for January 2013 There being no comments or questions,the next item followed. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor,the January 2013 financials were accepted. C. Follow-up on Action Items SIXTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. SEVENTH ORDER OF BUSINESS Engineer's Report There being no additional report,the next item followed. EIGHTH ORDER OF BUSINESS HOA Liaison Report There being none,the next item followed. NINTH ORDER OF BUSINESS Supervisors Request • Mr. Cook requested a copy of the letter to the Golf Committee and Golf Course Architect. TENTH ORDER OF BUSINESS Audience Comments There being none,the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, 4 1611 A2 March 11,2013 Cedar Hammock CDD On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, the meeting was adjourned. ect,, 4- ' Calvin Te. - Frank Vasel wski Secretary Chairman 5 1611 A3 OLDS GATE GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 14575 Collier Boulevard• Naples, FL 34119•(239)348-7540•(239)348-7546 FAX gate http://www.ggfire.com RESCUE RECEWED MAR 2 0 2013 February 13, 2013 FINANCE Florida Department of Economic Opportunity Attn:Jack Gaskins. Jr. MAR 2 2 2°13 .r 107 E. Madison Street Tallahassee, FL 32399-4120 Dear Mr. Gaskins: Subject: New Registered Agent Be advised that Robert Metzger, current appointed registered agent for the Golden Gate Fire Control & Rescue District has terminated his employment to accept a job in California. The Board of Fire Commissioners appointed a new registered agent during the regular Commission Meeting held on February 13, 2013. EFFECTIVE DATE: February 13, 2013 NAME: J. Nolan Sapp ADDRESS: 14575 Collier Blvd. Naples, FL 34119 PHONE: 239-348-7540 FAX: 239-348-7546 EMAIL: nsapp@ggfire.com Please advise if there is anything else required. Sincerely, Patricia Meulenberg Executive Assistant Our Family Protecting Yours it.,)7 A 3E, GGATE 20 1 GOLDEN GATE FIRE CONTROL AND RESCU agar 2013 II z * 14575 Collier Boulevard•Naples, FL 34119•(239)348-7540•(2314I48.7.54fi.W RESCUE http://www.ggfire.com SPECIAL DISTRICT FACILITIES REPORT RECEIVED March 12, 2013 MAR 19 2013 FINANCE The Golden Gate Fire Control & Rescue District currently operates out of four (4) stations. Station 71 is located at 100 13th Street S.W., Station 72 is located at 3820 Beck Boulevard and Station 73 is located at 14565 Collier Boulevard. Stations #71, #72 and #73 are owned by the Fire District. The fourth station. Station 70 is located at 4741 Golden Gate Parkway. In 1991 this station was replaced and expanded in a joint venture funded by both the Fire District and Collier county t 9 i -.1ud for J � � �, now ait:..uuC. spav�. ivi a sub--station u for Collier County Sheriff and Collier County EMS. The Collier County Sheriff's Department moved out and into a larger facility during April 2002. The County and the Fire District signed a lease agreement that includes an option to buyout the County and lease space back to them. On March 5, 2007, the administrative offices housed at Station 70 moved to their new location at 14575 Collier Boulevard. Administrative staff is currently at five (5). In addition to the administrative staff the District currently has one (1) 40 hour training captain, one (1) 40 hour facilities manager, two (2) 40 hour ;ire inspectors and two (2) 40 hour fleet vehicle technicians. An operations facility (Station #73 - 14565 Collier Blvd.) which opened in April 2007 is located on the same site as the administrative offices. Station#73 has the capacity to house ten (10) firefighting personnel. Currently Station 73 includes an assigned staff of five (5) shift personnel twenty-four hours a day, which includes one (1) shift supervisor. Equipment assigned to Station 73 includes the following: one (1) Class A engine, one (1) 6x6 brush truck and one (1) USAR Type II Light Technical Rescue Trailer, one (1) Haz-Mat decon trailer, as well as a Ford pickup towing vehicle. Station 70 includes an assigned staff of four (4) paid personnel twenty-four hours a day. Currently the apparatus i -1 to Station 70 .,.lu..� _ 1 following. t -- J �• �• assigned to �.J l.a:iltJrl /V includes the one (1) Class A rescue engine, one (1) mini-pumper, and one (1) 3,000 gallon tanker with fire fighting capabilities. Station 71 includes an assigned staff of four (4) paid personnel twenty-four hours a day. Equipment housed at this station includes the following: one (1) Class A engine, one (1) 4x4 brush truck with CAFS system, one (1) 3,000 gallon tanker with fire fighting capabilities and two (2) reserve Class A engines. The expansion of this station was completed in July 2002 and has the capacity to house eight (8) firefighting personnel. The expansion of Station 71 also provided a workshop area for the District's two (2) fleet vehicle Technicians. Our Family Protecting Yours 1611 A3 Special District Facilities Report Golden Gate Fire Control & Rescue District Page 2 March 12, 2013 During 2003, the Golden Gate Fire District was successful in purchasing property and securing permits for the construction of Station 72 located at 3820 Beck Boulevard which has the capacity to house nine (9) firefighting personnel and officially opened its doors in February 2004. Currently Station 72 houses an assigned staff of four (4) paid personnel twenty-four hours a day. Equipment housed at this station includes the following: one (1) eighty-five foot tower Class A engine, one (1) Class A rescue engine, one (1) 6x6 brush truck and one (1) reserve Class A engine. During 2005 the Fire Board approved purchase of the GIS software to use in targeting the location of new fire stations. The goals are for all residents to be within a five mile driving distance of a Golden Gate Fire Station. During 2006 the Fire District was reviewed by Insurances Services Organization which included the approval of a tanker shuttle program that covers areas in the District that are within 5 driving miles from a fire station but do not have hydrants installed. These areas now have a new ISO rating of 4 in place of the 9 they previously were rated at. All homes beyond 5 driving miles are rated at a 10. Each insurance company independently determines what the actual policy rating number will be. Impact fees and increases in ad valorem taxes will continue to be used to pay for capital growth items plus working with new developers, when possible, to provide facilities and/or equipment. In February 2006, the Golden Gate Fire Board adopted a resolution to accept the 2005 Impact Fee Study which recommended an increase in impact fees. In fiscal year 2008/09 the District's ad valorem tax dollars declined by approximately $212,000.00. This is the first time tax dollars have decreased since its creation as an independent fire district in 1983. This was caused by the decline of property value and new State legislation. In fiscal year 2009/10 property values continued to decline. The fire board approved an increase in the District's taxing millage rate which increased the declining ad valorem tax dollars over the previous fiscal year by approximately $392,000.00. Property value continued to decline in fiscal year 2011/12 which caused a decrease in tax dollars over the previous fiscal year by approximately $847,301.00. The poor economy has caused a significant decline in new construction which has drastically cut the amount of impact fees received by the District. This in turn has created the need to make almost all capital asset loan payments with ad valorem tax dollars which had previously been paid with impact fee funds. In fiscal year 2011/12 the District started seeing a slight increase in impact fees received. This increase is not significant enough to make a difference on the amount of ad valorem tax dollars used for capital asset loan payments. 1611 A 3 Special District Facilities Report Golden Gate Fire Control & Rescue District Page 3 March 12, 2013 Currently no existing facilities are planned for replacement within the next ten years. The Fire District has property set aside for future growth through the G.A.C. Land Trust Fund. One piece is located near the intersection of Golden Gate Boulevard and Desoto Boulevard and the second piece is located in the northwest corner area of Everglades Boulevard and I-75. These properties are not large enough to accommodate a fire station. As a result, the District is seeking alternatives that will secure property for a future station. Location of a fire station in the area of 10th Avenue Southeast and Everglades Boulevard would help meet the District's goal of covering the eastern part of the District within 5 driving miles of a fire station. Plans to actually construct another fire station continue to remain on hold due to the decline of ad valorem tax dollars and impact fees. In the fiscal year of 2011/12 the Golden Gate Fire Control & Rescue District responded to 6058 calls for service. This represents an increase of 15.4 percent over the fiscal year of 2010/11. The primary reason for the increase of 809 calls for service cannot be readily determined. The Golden Gate Fire Control & Rescue District remains committed to the goal of having a minimum of four (4) personnel at every fire or emergency scene within five (5) minutes of call out. . � A3 1611 p OLDE GATE GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 14575 Collier Boulevard• Naples, FL 34119•(239)348-7540•(239)348-7546 FAX RES E htto://www.ggfire.com May 8, 2013 Auditor General's Office Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street c' Tallahassee, Florida 32399-1450 -t cr, E m _T. ry Dear Sir/Madam: The firm of Phillips Harvey Group recently did a 2011/2012 fiscal yen audit foi~.the 2c? Golden Gate Fire Control & Rescue District. The Fire District receivecflhe comted r rJJ audit report on May 7, 2013. As a matter of record, the Golden Gate Fire Control & Rescue District intends to comply with the Rules of the Auditor General Chapter 10.550. As required by the Rules of the Auditor General (Section 10.554(g) (6) c. and 10.556), the Golden Gate Fire Control & Rescue District intends to monitor its financial condition. REGARDING PRIOR YEAR RECOMMENDATIONS NOT IMPLEMENTED YET: SIGNIFICANT DEFICIENCY 1: DISTRICT NEEDS TO DESIGNATE A QUALIFIED INDIVIDUAL TO BE RESPONSIBLE FOR IMPLEMENTATION OF ALL APPLICABLE GOVERNMENT ACCOUNTING STANDARDS BOARD'S NEW RULES AND REGULATIONS ON AN ANNUAL BASIS. — Because of budget constraints and the downsizing of administrative staff this has not been implemented. The auditor listed ten different general comments for consideration. The District will take these ten comments under advisement and work towards implementing them as follows: Our Family Protecting Yours 16 1 A3 Auditor General's Office Page 2 May 8, 2013 • General Comment 1: Consider the Commissioners as a Monitor of Internal Control. — A Monitoring of Internal Controls policy was approved on 12/14/11. The Board of Fire Commissioners assigned the task to its Secretary/Treasurer. This new procedure was partially implemented during FY 2011/12. • General Comment 2: Utilize Cash Flow Statements and Cash Flow Projections as a planning tool. —One of the projects for FY 2012/13 is to develop a cash flow statement to be provided to the fire commissioners in their monthly meeting packet. • General Comment 3: Increase awareness of antifraud culture. — Will work towards developing a policy on this during the current fiscal year. • General Comment 4: A fraud risk policy and assessment procedures are needed by the District. - Will work towards developing a policy on this during the current fiscal year. Currently background checks are required on all new hires. • General Comment 5: Perform and document risk assessment of operations and develop mitigating controls to reduce identified risks. - Will work towards implementing over the next two years. • General Comment 6: Establish and adopt a formal written accounting policies and procedures manual. — A written policy has been started. Limited staff has prevented its completion. Additional sections were worked on during FY 2011/12. • General Comment 7: Establish a cross training program to handle critical general ledger functions and financial statements reporting. — An additional secretary was hired and cross training is being done. This is an ongoing project with additional functions being dealt with each year. • General Comment 8: Develop a comprehensive three year fleet maintenance plan. — Will work towards implementing, as time permits, over the next two years. • General Comment 9: A capitalization policy needs to be implemented and adhere to. — Will work towards developing a policy on this during the current fiscal year. • 16 ( 1A3 Auditor General's Office Page 3 May 8, 2013 • General Comment 10: Develop and adopt a methodology plan of funding reserves in the future. — Will work towards implementing, as time permits, over the next two years. The District tried but was unable to correct most of these general comments due to not having enough administrative staff for dealing with ten general comments and needing to concentrate most of our efforts operating the Fire District with less revenue to enable keeping current firefighters employed. The administrative staff continued to decrease during fiscal year 2011/2012, remaining staff members needed to fill the void. All of these comments will be discussed further in future Commissioner Meetings to assess follow-up action plans. Sincerely, , David B. Stedman, Chairman Board of Fire Commissioners DBS/pm X61 A3 ,OWE GATE GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT a * 14575 Collier Boulevard • Naples, FL 34119•(239)348-7540•(239) 348-7546 FAX FIRE htto://www.ggfire.com RESCUE :.;; 29 ' ; 3 May 20, 2013 Byfft2.-tea Florida Department of Economic Opportunity Attn: Jack Gaskins, Jr. 107 E. Madison Street Tallahassee, FL 32399-4120 Dear Mr. Gaskins: Subject: New Registered Agent Be advised that the Board of Fire Commissioners have appointed our new fire chief whom we share jointly with the East Naples Fire District as the current registered agent for the Golden Gate Fire Control & Rescue District. This appointment was made during the regular Commission Meeting held on May 8, 2013. EFFECTIVE DATE: May 8, 2013 NAME: Kingman D. Schuldt ADDRESS: 14575 Collier Blvd. Naples, FL 34119 PHONE: 239-348-7540 • FAX: 239-348-7546 EMAIL: kschuldt@enfd.org Please advise if there is anything else required. Sincerely, •.tic✓ CY\R-A-J(5-Y1/431'€A Patricia Meulenberg Executive Assistant RECEIVED MAY 2A 2013 FINANCE ;fit , T---?:7;,,:,, I', ,i;;^tin[ ;YULI s 1611 A3 GGATE GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT ,a At * 14575 Collier Boulevard• Naples, FL 34119•(239)348-7540•(239)348-7546 FAX FIRE http://www._ggfi re.com RESCUE c: co O (T r' _-,C ( .. ! May 21, 2013 i c -- Clerk of the Circuit Court - Attn: Derek Johnssen c.) `=' 3299 Tamiami Trail East, Suite 401 Naples, Florida 34112 The following reports required under Chapter 189, F.S. are enclosed: 1. Annual Financial Report 2. Financial Statement Packet the includes Management Letter 3. 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C c W a+ c a) c E a II d n d 0 A o V c r a> a' 0) N- co o v • LO M O) ✓ M N 10 V O) f- N O M N p t0 O M c) CU In O N W LL v L @ N N N (� • a) O • (a m w CL. d c0 o m m O N N ` n'' m a ti) d as O 0 0 N 0 o'o o'a, a ics C 000° 0° ° LL LL U IL 7 0 0 0 0' 8 M (0 N N N• 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT FINANCIAL STATEMENTS SEPTEMBER 30, 2012 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 16 1, 1 A 3 TABLE OF CONTENTS SEPTEMBER 30, 2012 PAGE PART I. FINANCIAL SECTION Independent Auditors' Report 1 Management's Discussion and Analysis (MD&A) 3 Basic Financial Statements: Government-Wide Financial Statements: Statement of Net Assets 11 Statement of Activities 12 Fund Financial Statements: Balance Sheet- Governmental Funds 13 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 14 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 15 Notes to the Financial Statements 16 PART II. REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN MD&A Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Governmental Funds 38 PART III. OTHER REPORTS Report on Internal Control Over Financial Reporting and on Compliance and Other Matters based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards 39 Management Letter Required by Chapter 10.550 of the Rules of the 41 Auditor General of the State of Florida Management Recommendation Letter 43 16 IPJiI •t: Harvey GROUP Nathan A.Phillips,CPA Deborah L.Harvey,CPA INDEPENDENT AUDITORS' REPORT Stephanie J.Feldman,CPA Clara V.Guevara,CPA Shannon Huber,CPA Michelle L.Vastola,CPA January 11, 2013 To The Board of Commissioners • GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT Naples, Florida • We have audited the accompanying financial statements of the governmental activities and each major fund of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT as of and for the year ended September 30, 2012, which collectively comprise the District's basic financial statements as listed in the table of contents. These financial statements are the responsibility of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An • audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT as of September 30, 2012 and the respective changes in financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated January 11, 2013 on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grants agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the result of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing 4 Standards and should be considered in assessing the results of our audit. - 1 - Certified Public Accountants 801 Laurel Oak Drive,Suite 303, Naples, FL 34108 P 239 566 1600 I F 239 566 1901 I swflcpas.com • Board of Commissioners GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT A3 January 11, 2013 • Page 2 Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information on pages 3 through 10 and 38 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or • historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for • consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. P IL PS ARV GR• P.A. Certified Public Accountants Naples, Florida - 2 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 16 I "1 A 3 MANAGEMENT'S DISCUSSION and ANALYSIS SEPTEMBER 30, 2012 The Golden Gate Fire Control & Rescue District's discussion and analysis is designed to provide an overview of the District's financial activities for the fiscal year ended September 30, 2012. In accordance with Florida Statutes, the District is required to have an annual audit. FINANCIAL HIGHLIGHTS • Levied taxes through the TRIM process. The millage rate was set at 1.5 mills. • The net assets of the District decreased by $(839,684). • At the close of the current fiscal year, the District had a fund balance of$3,980,317 in the General Fund. • At the close of the current fiscal year, the District had a fund balance of$54,612 in the Special Revenue Fund (Impact Fees). • At the close of the current fiscal year, the District had debt and other obligations in the amount of $7,789,546. OVERVIEW OF THE FINANCIAL STATEMENTS GASB Statement 34 represents a monumental change from the manner in which government financial statements are recorded and presented. For the first time, it provides a concise "entity-wide" Statement of Net Assets and Statement of Activities to give the user of the financial statements a combined overview of the • District's financial position and result of operations, eliminating interfund activities and "other people's money" such as pension funds, which can mislead users when incorporated in a combined manner. Additionally, this new reporting model requires the use of accrual accounting (which focuses on economic resources) at the top most level, while maintaining modified accrual accounting (which focuses on current financial resources —budgeted resources) at the individual fund level. This is an important change in • governmental accounting. For the first time, the impact of long-term financial decisions can be more properly matched to the period in which the expense or revenue is more properly attributed. In short, more fairness in presentation is achieved and the impacts of long-term decisions are promptly recorded as the transactions occur, as opposed to the traditional method of recording them when the bill is paid. Government-wide Statements: The government-wide financial statements are designed to provide readers with a broad overview of the District's finances. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of • the current year's revenues and expenses are taken into account regardless of when cash is received or paid. The government-wide financial statements consist of a Statement of Net Assets and a Statement of Activities. The Statement of Net Assets presents information on all of the District's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. - 3 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT MANAGEMENT'S DISCUSSION and ANALYSIS 16 1" 1 A 3 SEPTEMBER 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS — Continued The Statement of Activities presents information showing how the government's net assets changed during the most recent fiscal year. All changes in net assets are reported when the change occurs, regardless of the timing of the related cash flows. Thus revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). These two statements report the Fire District's net assets and changes in them. One can think of the District's net assets-the difference between assets and liabilities-as one way to measure the District's financial health, or financial position. Fund financial statements: A fund is a grouping of related accounts used to maintain control over resources that have been segregated for specific activities or objectives. The Fire District, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The District's funds can be divided into two categories: general fund and special revenue fund (impact fees). General Fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Fund is used to account for impact fees required to be used for future capital outlays in response to growth of the community. Notes to the financial statements: The notes provide additional information essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 16-37 of this report. O7ther information: In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information. The individual fund statements with budget to actual are found on page 38 of this report. GOVERNMENT-WIDE FINANCIAL ANALYSIS Statement of Net Assets: As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. The District's assets exceeded liabilities by $3,087,551 at the close of the most recent fiscal year. The largest portion of the District's net assets reflects its investment in capital assets (e.g. land, building, apparatus and equipment); less any related debt used to acquire those assets that are still outstanding. The Golden Gate Fire District uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the District's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. The table below reflects the condensed government-wide Statement of Net Assets. - 4- GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT MANAGEMENT'S DISCUSSION and ANALYSIS 1 6 1 1 A 3 SEPTEMBER 30, 2012 GOVERNMENT-WIDE FINANCIAL ANALYSIS -Continued GOLDEN GATE FIRE CONTROL & RESCUE DISTRICT NET ASSETS AS OF SEPTEMBER 30, 2012 FY 2011 FY 2012 Current and Other Assets $ 4,249,501 $ 4,203,024 -1.1% Capital Assets 8,264,939 7,319,943 -11.4% Total Assets 12,514,440 11,522,967 -7.9% (1) Current and Other Liabilities 537,410 645,870 20.3% (2) Long-Term Liabilities 8,049,795 7,789,546 -3.2% (3) Total Liabilities 8,587,205 8,435,416 -1.8 % Net Assets: Invested in Capital Assets, net 658,328 4,416 -99.3% Restricted 68,847 54,612 -20.7% Unrestricted 3,200,060 3,028,523 -5.4% Total Net Asset $ 3,927,235 $ 3,087,551 -21.4% • Net assets show the difference between the Fire District's assets and liabilities. • The bulk of General funds and Impact Fee funds (Special Revenue Fund) are kept in separate saving accounts at the State Board of Administration in Tallahassee until needed. (1) During fiscal year 2012 net assets decreased due to old and beyond repair equipment being deleted from the asset list plus the annual depreciation recording of$982,554. (2) Current and Other Liabilities went up due to increases in derivative deferred inflows. (3) Long term liabilities went down due to payments made on existing loans and normal debt amortization as well as decrease in fair value of derivative financial instrument- swamp agreement. - 5 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT MANAGEMENT'S DISCUSSION and ANALYSIS 161x1 A3 SEPTEMBER 30, 2012 GOVERNMENT-WIDE FINANCIAL ANALYSIS - Continued Statement of Activities: The Fire District's net assets decreased by $839,684 during the current fiscal year. The table below compares the revenues and expenses for the two activity types for the current fiscal year. GOLDEN GATE FIRE CONTROL & RESCUE DISTRICT CHANGES IN NET ASSETS FOR THE YEAR ENDED SEPTEMBER 30, 2012 FY 2011 FY 2012 Program Revenues: Charges for services $ 81,800 $ 100,654 23.0% Land Trust Agreement 0 0 • General Revenues: Ad Valorem Taxes 7,429,381 6,669,577 -10.2% Investment Earnings 12,248 14,676 19.8% • Impact Fees and Other 299,384 299,592 0.1% Total Revenue 7,822,813 7,084,499 -9.4% Expenses: Public safety: Employee costs 6,057,097 5,605,994 -7.4% Outside services 775,513 763,975 -1.5% Materials and supplies 218,365 245,582 12.5% Depreciation 1,529,015 982,554 -35.7% Debt service: Interest expense 298,461 326,078 9.3% Loss on disposal of capital assets 0 0 Total Expenses 8,878,451 7,924,183 -10.7% Change in net assets (1,055,638) (839,684) -20.5% Net Assets - Beginning of Year 4,982,873 3,927,235 -21.2% Deferral —swap agreement 0 0 Prior period adjustment 0 0 Net Assets — Ending of Year $ 3.927,235 $ 3.087.551 -21.4% „; General Revenues During fiscal year of 2012 the Fire District received a 10.2% decrease in Ad Valorem tax dollars over the prior • fiscal year. Investment earnings increased 19.8% due to the increase in interest rates over the prior fiscal year. Other revenues-increased 0.1% over the prior fiscal year mainly due to slight increase in impact fees. - 6 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 6 1 A3 MANAGEMENT'S DISCUSSION and ANALYSIS SEPTEMBER 30, 2012 GOVERNMENT-WIDE FINANCIAL ANALYSIS - Continued • Expenses During fiscal year of 2012 employee costs decreased by 7.4% over the prior fiscal year due to employee resignations and not rehiring replacements. Outside services decreased by 1.5% over the prior fiscal year due to cutting back on expenditures wherever possible. Materials and supplies increased 12.5% over the prior fiscal year due to purchase of new protective firefighting gear. Depreciation declined 35.7% due to fully depreciated capital assets. Net Assets During fiscal year 2012 net assets decreased due to equipment being deleted from the asset list as well as full year of depreciation of$982,554. Total 2012 expenses exceeded total revenues by $839,684. • Liabilities Long term liabilities went down due to payments being made on existing loans. GENERAL FUND BUDGETARY HIGHLIGHTS By motion, transfers of unencumbered appropriation balances are made at midyear to reflect changes in anticipated revenues and/or expenditures. During fiscal year of 2012, the Fire District did not adjust the - original budget at mid-year: The following compares original general fund budget to final budget: ORIGINAL FINAL • Revenues $10.222.196 $ 10.222.196 • Expenditures $ 10.222,196 $10.222.196 General Fund final budget revenue amounts and expenditures did not change from the original budget amounts. SPECIAL REVENUE FUND BUDGETARY HIGHLIGHTS The following compares original special revenue fund budget to final budget: ORIGINAL FINAL • Revenues $ 150.000 $ 150.000 • Expenditures $ 150.000 $ 150.000 Special Revenue Fund final budget revenue amounts and expenditures did not change from the original budget amounts. - 7 - 1611 113 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT MANAGEMENT'S DISCUSSION and ANALYSIS SEPTEMBER 30, 2012 CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets: The Fire District's investment in capital assets as of September 30, 2012, amounts to $7,319,943 (net of accumulated depreciation). The investment in capital assets includes land, buildings, apparatus and equipment. Long-term Debt: At the end of the current fiscal year, the Golden Gate Fire District had total debt outstanding of$7,789,546 (including derivative financial instrument). Long-term debt at the end of the current fiscal year included (see page 28— 31 for further details): • Lease purchase agreement for Station #70. • Loan for purchase of new fire truck (Pumper at Station #71). • Loan for purchase of new fire truck (Pumper at Station #73). • Construction Loan at Fifth Third Bank for$8mil for building two fire stations. • Compensated absences. GOVERNMENTAL FUNDS FINANCIAL ANALYSIS Changes in General Fund Balances PERCENT 2011 2012 CHANGE Revenues Ad Valorem and County Taxes $ 7,429,381 $ 6,669,577 -10.2% Impact and Other Fees $ 81,800 $ 100,654 23.0% Investment Income $ 12,189 $ 14,620 19.9% (1) Miscellaneous $ 184,992 $ 168,469 -8.9% $ 7,708,362 $ 6,953,320 -9.8% Expenses Public Safety $ 7,241,657 $ 6,644,006 -8.3% Capital Outlay $ 28,182 $ 37,558 33.3% (2) Debt Service $ 435,346 $ 322,730 -25.9% (3) Total Expenses $ 7,705,185 $ 7,004,294 -9.1% Other Financing Sources (Uses) Proceeds from Capital Lease $ 0 $ 0 0% Change in Net Assets $ 3,177 $ (50,974) -1704.5% Fund Balance - Beginning of Year $ 4,028,114 $ 4,031,291 0.1% Fund Balance - End of Year $ 4.031.291 $ 3.980.317 -1.3% (1) Investment income increased due to increased interest rates on investments in 2012. (2) Capital Outlay increased mainly due to purchase of new SCBA air bottles, fire hose and communication system for dive team. Communication system was funded 80% by a Federal Grant. (3) Debt Service declined due to payments being made on existing loans and lower debt balances. - 8 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT MANAGEMENT'S DISCUSSION and ANALYSIS SEPTEMBER 30, 2012 GOVERNMENTAL FUNDS FINANCIAL ANALYSIS—Continued Changes in Special Revenue (Impact Fee) Fund Balances PERCENT 2011 2012 CHANGE Revenues Impact and Other Fees $ 111,183 $ 131,126 17.9% (1) Investment Income $ 60 $ 55 -8.3% $ 111,243 $ 131,181 17.9% Expenses Debt Service $ 90,000 $ 150,000 66.7% Total Expenses $ 90,000 $ 150,000 66.7% Change in Net Assets $ 21,243 $ (18,819) 11.4% Fund Balance - Beginning of Year $ 52,188 $ 73,431 40.7% Fund Balance - End of Year $ 73.431 $ 54.612 -25.6% (1) Impact and other fees revenue increased due to a slow return of new construction in our area. FUND BALANCE DISCLOSURE In accordance with GASB No. 54, the District classifies governmental fund balances as follows: GENERAL SPECIAL TOTAL FUND REVENUES FUNDS Non-spendable $ 67,056 $ 0 $ 67,056 Restricted 121,080 54,612 175,692 Committed 0 0 0 Assigned: Revenue and contingency reserve 2,756,063 0 2,756,063 Unassigned 1,036,118 0 1,036,118 Total $ 3,980,317 $ 54.612 $ 4.034.929 - 9 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT A 3 MANAGEMENT'S DISCUSSION and ANALYSIS 16I SEPTEMBER 30, 2012 ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES • When preparing the fiscal year 2013 budget, the District considered the increase in cost for just doing business and any anticipated changes in the development of our area that would make an impact on the tax dollars received. The District obtains most of its funding from ad valorem tax dollars. -The Property Appraiser has ro forecasted a slight increase in tax rolls for FY2013. Impact fees continue to increase slightly but still not enough to have much of an impact on the District's budget. The Fire District will still need to continue to use general fund monies to make capital improvement purchases and most loan payments. This in turn means • that the District will have less money to fund necessary operating expenses which includes personnel costs. In anticipation of less tax dollars for operation of the District, during May 2009, the Golden Gate Fire District • went before the voters with a referendum to increase the millage rate from 1.0 to 1.5. The voters approved the increased millage rate maximum of 1.5 mills. This new millage rate became effective with the FY 2010 tax roll. The Fire Board set the millage rate at 1.2968 for fiscal year 2010. The maximum millage rate was not taken to fulfill the promise made to taxpayers of not increasing taxes. Since tax dollars continued to decline the Fire • Board began to set the millage rate at the maximum of 1.5 for fiscal year 2011. Tax dollars continued to decline in FY2012. • General Fund Budget: The Collier County Property Appraiser certified the preliminary FY-2013 tax roll on June 29, 2012. The District's assessed taxable value is at 4,602,997,936 an increase of 41,470,848 or 0.91% from the prior year's final tax roll. The Fire Board approved setting the millage rate at 1.5 mills for FY 2013. The Fire District will receive an increase in tax dollars of$62,206 or 0.91%. Use of Prior Year General Fund Cash: The fund balance for FY 2012 is being used to fund the necessary reserve portions of the FY 2013 General Fund Budget. Special Revenue Fund Budget: The District is anticipating another slight increase in the amount of impact fees to be collected in FY 2013. During FY 2011, the District started receiving a small increase in the amount of impact fees collected after having received decreases for five years. Again during FY2012, the District continued to see a small increase in impact fees collected. This is all due to a slow return of new construction in our area. It is new construction that generates the impact fees. • Chief J. Nolan Sapp Golden Gate Fire Control and Rescue District REQUESTS FOR INFORMATION This financial report is designed to provide Golden Gate Fire Control & Rescue District's citizens and - taxpayers with a general overview of the District's finances and to show the District's accountability for the money it receives. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Fire Chief, Golden Gate Fire Control & Rescue District, 14575 Collier Blvd., Naples, FL 34119 or phone at 239-348-7540. - 10 - 1611 A3 PART I. FINANCIAL STATEMENTS loLL A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF NET ASSETS SEPTEMBER 30, 2012 GOVERNMENTAL ACTIVITIES - ASSETS Cash $ 189,224 Investments 3,697,812 Receivables (Note 4) 82,925 Prepaid expenses 67,056 Cash, restricted for lease interest (Note7) 121,080 Cash and investments, restricted for impact fee 44,927 Capital assets, not being depreciated: Land 774,341 Capital assets, net of accumulated depreciation: Buildings and improvements 4,946,474 Autos and trucks 1,080,602 Furniture, fixtures, and equipment 518,526 Total capital assets, net(Note 5) 7,319,943 Total assets 11,522,967 LIABILITIES Accounts payable 62,816 Salaries and benefits payable (Note 6) 249,847 Interest payable 14,712 Derivative deferred inflows (Note 7) 318,495 Compensated absences (Note 7): Expected to be paid within one year 20,171 Expected to be paid after one year 453,848 Derivative financial instrument— swap agreement (Note 7) 166,338 Notes and capital leases payable (Note 7): Portion due within one year 132,369 Portion due after one year 7,016,820 Total liabilities 8,435,416 NET ASSETS Invested in capital assets, net of related debt 4,416 v Restricted for impact fees 54,612 Unrestricted 3,028,523 Total net assets $ 3.087.551 The accompanying notes are an integral part of these financial statements. - 11 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT A 3 STATEMENT OF ACTIVITIES 16 I 1 FOR THE YEAR ENDED SEPTEMBER 30, 2012 GOVERNMENTAL ACTIVITIES Expenses: Public safety -fire protection: Personal services $ 5,605,994 Outside services 763,975 Materials and supplies 245,582 Depreciation 982,554 Interest on long-term debt and capital leases 326,078 Total program expenses 7,924,183 Program revenues: Charges for services 100,654 Net program expense 7,823,529 General revenues: Property taxes 6,669,577 Impact fee revenue 131,126 Interest income 14,676 Tower leases 147,221 Miscellaneous 21,245 Total general revenues 6,983,845 Change in net assets (839,684) Net assets, September 30, 2011 3,927,235 Net assets, September 30, 2012 $ 3,087.551 The accompanying notes are an integral part of these financial statements. - 12 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT BALANCE SHEET - GOVERNMENTAL FUNDS A 3 SEPTEMBER 30, 2012 161 1 GOVERNMENTAL FUND TYPES TOTAL SPECIAL GOVERNMENTAL GENERAL REVENUE FUNDS ASSETS Cash (Note 3) $ 189,224 $ 40,314 $ 229,538 Cash, restricted (Note 7) 121,080 0 121,080 Investments (Note 3) 3,697,812 4,613 3,702,425 Receivables (Note 4) 77,824 5,101 82,925 Prepaid expenses 67,056 0 67,056 Due from the General Fund 0 4,584 4,584 Total Assets $ 4.152.996 $ 54.612 $ 4.207.608 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 62,816 $ 0 $ 62,816 Accrued liabilities (Note 6) 105,279 0 105,279 Due to Special Revenue Fund 4,584 0 4,584 Total Liabilities 172,679 0 172,679 Fund Balances (Notes 7 and 12): Non-spendable 67,056 0 67,056 Restricted 121,080 54,612 175,692 Committed 0 0 0 Assigned 2,756,063 0 2,756,063 Unassigned 1,036,118 0 1,036,118 Total Fund Balances 3,980,317 54,612 4,034,929 Total Liabilities and Fund Balances $ 4.152.996 $ 54.612 $ 4.207,608 Amounts reported for governmental activities in the statement of net assets are different because: Fund balances - governmental funds 4,034,929 Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. 7,319,943 Long-term liabilities, including capital leases payable, a promissory note obligation, related interest payable, derivative instrument, termination benefits/other are not due and payable in the current period and therefore are not reported in the funds. (8,267,321) Net assets of governmental activities $ 3.087.551 The accompanying notes are an integral part of these financial statements. - 13 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT , STATEMENT OF REVENUES, EXPENDITURES AND CHANGJS6 I 1 A 3 IN FUND BALANCES - GOVERNMENTAL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2012 GOVERNMENTAL FUND TYPES TOTAL SPECIAL GOVERNMENTAL GENERAL REVENUE FUNDS Revenues: Ad valorem and county taxes $ 6,669,577 $ 0 $ 6,669,577 Impact and other fees 100,654 131,126 231,780 Interest and dividends 14,620 55 14,675 „ Tower leases and miscellaneous 168,469 0 168,469 Total Revenues 6,953,320 131,181 7,084,501 Expenditures: Current Public safety: Employee costs 5,634,449 0 5,634,449 Outside services 763,975 0 763,975 Materials and supplies 245,582 0 245,582 Capital outlay 37,558 0 37,558 Debt service: Principal retirement 134,870 12,596 147,466 Interest and fiscal charges 187,860 137,404 325,264 Total Expenditures 7,004,294 150,000 7,154,294 (Deficiency)/excess of revenues (under) over expenditures (50,974) (18,819) (69,793) Other financing sources (uses): Transfers in (out) 0 0 0 Total other financing sources and uses 0 0 0 ,. Net change in fund balances (50,974) (18,819) (69,793) Fund Balances, September 30, 2011 4,031,291 73,431 4,104,722 Fund Balances, September 30, 2012 $ 3.980.317 $ 54.612 $ 4.034.929 The accompanying notes are an integral part of these financial statements. - 14 - m GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 1611 A3 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2012 Amounts reported for governmental activities in the statement of activities (page 12) are different because: Net change in fund balances - total governmental funds (page 14) $ (69,793) Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of these assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which depreciation exceeded capital outlays in the current period. (944,996) The issuance of long-term debt (e.g., notes, capital leases) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. This amount is the net effect of these differences in the treatment of long-term debt. 127,296 Some items reported in the statement of activities including interest, vacation/sick leave, termination benefits, and the disposal of capital assets do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. 47,809 Change in net assets of governmental activities (page 12) $ (839.684) The accompanying notes are an integral part of these financial statements. - 15 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT. 6 I 1 A 3 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 1 - REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting entity GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT (the District) is a local governmental unit created by the Florida State Legislature to provide fire and rescue service to a certain prescribed area in Collier County, Florida, and is an independent special district authorized and existing under Florida House Bill 0865. The District is operated by a three-person board of commissioners. The government-wide balance sheet and statement of activities and the General and Special Revenue include all of the operations and activities relevant to the District. During 2004, the District implemented Government Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements— and Management's Discussion and Analysis— for State and Local Governments, Statement No. 37, Basic Financial Statements and Management's Discussion and Analysis -. for State and Local Governments; Omnibus Statement No.38, Certain Financial Statement Note Disclosures, and GASB Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Government Fund Financials. GASB Statement No. 34 and these related pronouncements established a new financial reporting model for state and local governments that included the addition of management's discussion and analysis, district-wide financial statements, required supplementary information and the elimination of the effects of internal service activities, if any, and the use of account groups to the already required fund financial statements and notes. The GASB determined that fund accounting has and will continue to be essential in helping governments to achieve fiscal accountability and should, therefore, be retained. The GASB also determined that district-wide financial statements are needed to allow users of financial reports to assess a government's operational accountability. The new GASB model integrates fund-based financial reporting and district-wide financial reporting as complementary components of a single comprehensive financial reporting model. As required by U.S.Generally Accepted Accounting Principles (GAAP), these financial statements present Golden Gate Fire Control and Rescue District (the primary government) as a stand-alone government. The reporting entity for the District includes all functions of the government in which the District's Board of Commissioners exercises oversight responsibility. Oversight responsibility includes, but is not limited to, m financial interdependency, selection of governing authority, designation of management, significant ability to influence operations and accountability for fiscal matters. Based upon the application of the above mentioned criteria as set forth in Governmental Accounting Standards Board Statement Number 14, The Financial Reporting Entity, as amended by GASB No. 39, Determining Whether Certain Organizations Are Component Units, the District has identified no component units. Government-wide and fund financial statements The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all activities of the primary government. Governmental activities, which normally are supported by taxes, are reported separately from business-type activities of which the District had no such activities during 2012. - 16 - z GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 6 I 1 A 3 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 1 - REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Government-wide and fund financial statements (continued) The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and (2) grants and _= contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, even though such funds are excluded from the government-wide financial statements. All governmental funds of the District are reported as major individual funds. Measurement focus, basis of accounting, and financial statement presentation • The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. w Government fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable 4. and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. The government considers all revenues available if they are collected within 60 days after year-end. Expenditures are recorded when the related fund liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. The • primary revenue sources that are susceptible to accrual are ad valorem taxes, impact fees, inspection fees and interest. Other receipts and fees become measurable and available when cash is received by the District and are recognized as revenue at that time. As a general rule the effect of interfund activity has been eliminated from the government-wide financial statements. When both restricted and unrestricted resources are available for use, it is the District's policy to use restricted • resources first, then unrestricted resources as they are needed. a a a - 17 - A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRIC1611 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 1 - REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement focus, basis of accounting, and financial statement presentation (continued) The District reports the following major governmental funds: General Fund - The General Fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Fund - The Special Revenue Fund is used to account for impact fees required to be used for future capital outlays in response to growth of the community. Budgetary process The budget and amendments, if any, are approved by the Commissioners. The budget is prepared on the cash basis, which is considered not to be materially different from the modified accrual basis in accordance with U.S. generally accepted accounting principles. The annual budget serves as the legal authorization for expenditures. Expenditures cannot legally exceed the total amount budgeted. All budget amendments, which change the legally adopted total appropriation, are approved by the Commissioners. Encumbrances Encumbrance accounting under which purchase orders and other commitments for expenditures of monies are recorded is not employed by the District and thus no amount has been included in these basic financial statements for encumbrances. Due to and from other funds Interfund receivables and payables arise from interfund transactions and are recorded by funds affected in the period in which the transactions are executed. There were amounts due to and from other funds at September 30, 2012 in the accompanying fund statements. 4' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and actual -All governmental fund types The budget column of this statement is prepared from the District's adopted annual budget, as amended during the year, which reflects budgeted revenues and expenditures in total for all governmental fund types on a cash basis which is comparable to the modified accrual basis of accounting for the year ended September 30, 2012. Arg Appropriations lapse at year-end. rr - 18 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 1 - REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Property tax calendar The calendar is composed of the following dates: 1. Lien date - 3rd week in May 2. Levy date - July 1 3. Due date - March 31 4. Collection dates - November through March Total column on the Balance Sheet and the Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds The total columns on the balance sheet and the statement of revenues, expenditures and changes in fund 41+ balances is presented only to facilitate financial analysis and also is utilized for reconciliation purposes to the government-wide financial statements. Data in this column does not present financial position or results of operations in conformity with U.S. generally accepted accounting principles, and such data is not comparable to a consolidation. Investments Investments are reported and are equal or equivalent to market value. Florida Statutes allows the District to ,. invest surplus funds in: is a) the State operated Local Government Surplus Funds Trust Fund; b) securities guaranteed by the U.S. Government or agencies of the U.S. Government; or c) interest bearing time deposits or savings accounts in banks and savings and loans organized under State laws or doing business in and situated in the State, provided collateral requirements are met; d) obligations guaranteed by the Government National Mortgage Association or similarly structured and secured associations or corporations. Certain funds are invested with the State Board of Administration (SBA) of Florida in the Local Government Surplus Funds Trust Fund Investment Pool. These funds are recorded at cost, which according to the State Board of Administration of Florida is approximately equal to the fair value of the investments for financial reporting purposes. Taxes and fees receivable AO No allowance for losses on uncollectible accounts has been recorded since the District considers all amounts to be fully collectible. Prepaid items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both the government-wide and fund financial statements. - 19 - A3 1611 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 1 - REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Payables and accruals Such payable and accrual amounts are recorded as expenses and liabilities when incurred in the government wide financial statements and as expenditures and liabilities in the fund financial statements when paid and when expected to be liquidated with available expendable financial resources. Restricted assets Cash restricted for prepaid interest was established based on the Lease Agreement dated April 2011, see Note 7. There were no such funds segregated for debt service payments at September 30, 2012 as the following quarterly payment is not due until November 2012. Certain resources set aside for impact fee expenditures, are classified as restricted assets on the statement of net assets because they are maintained in separate bank accounts and their use is limited by laws and regulations. The "cash and investments restricted for impact fees" are solely required to be used for growth capital expenditures. Capital assets Capital assets, which include land, buildings and improvements, autos and trucks, and furniture, fixtures, and equipment, are reported in the government-wide financial statements. Capital assets are defined by the District as assets with an initial, individual cost of more than $500 and an estimated useful life in excess of one year. 010 In the case of initial capitalization of District capital assets and within the guidelines promulgated by GASB 34, the District was able to use historical cost and original purchase date for all such assets. As the District constructs or acquires additional capital assets each period, such assets are capitalized and reported at r historical cost. The reported value excludes normal maintenance and repairs which are essentially amounts spent in relation to capital assets that do not increase the capacity or efficiency of the item or extend its useful life. In the case of donations, the District values these capital assets at the estimated fair value of the item at the date of donation. There were no such donated assets during 2012. Ali Interest on debt cannot meaningfully be associated with individual District functions and, consequently, is reported as a separate line within governmental activities in the government-wide statement of activities. Such 4" treatment also applies to interest incurred on capital leases. The practical effect of capitalizing interest incurred during the construction of capital assets used in governmental activities would be to allocate interest cost to whatever function reported the related depreciation expense. However, the allocation of interest to err individual functions within governmental activities is not appropriate. Consequently, no such interest costs incurred related to the construction of stations#72 and #73 were capitalized. 4r Capital assets of the District is depreciated using the straight line method over the following estimated useful lives: YEARS Buildings and improvements 20 - 39 Autos and trucks 5 - 10 Furniture, fixtures and equipment 5 - 20 - 20 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 161 1 A3 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 1 - REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Long-term obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as - liabilities in the Statement of Net Assets. In the fund financial statements, the face amount of debt issued and debt principal and interest payments are reported as other financing sources and principal and interest expenditures, respectively, in the Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds. Compensated absences The District's employees earn vacation which may either be taken or accumulated, up to certain amounts, until paid upon retirement or termination. Unused sick leave accumulates and is subject to a reduction if paid in cash upon retirement or termination. The liability for compensated absences reflects amounts attributable to employee services already rendered on a cumulative basis which is probable for payment. Fund equity In 2011, the District implemented GASB 54 "Fund Balance Reporting and Governmental Fund Type Definitions". This statement establishes fund balance classifications that comprise a hierarchy based primarily 401 on the extent to which a government is bound to observe constraints imposed upon the use of resources reported in governmental funds. Fund balance classifications, under GASB 54, are: Nonspendable, Restricted, • Committed, Assigned and Unassigned. These classifications reflect not only the nature of funds, but also Ifif provide clarity to the level of restrictions placed upon fund balance. Fund balance can have different levels of restraint, such as external versus internal compliance requirements. Unassigned fund balance is a residual classification within the General Fund. The General Fund should be the only fund that reports a positive • unassigned balance. In all other funds, unassigned is limited to negative residual fund balance. For further details of various fund balance classifications, refer to Note 12. Net Assets in the government-wide statements are categorized as invested in capital assets, net of related • debt, restricted or unrestricted. Invested in capital assets, net of related debt, represents net assets related to - land, building and improvements, vehicles, and furniture, fixtures and equipment, net of any related debt. Restricted net assets for impact fees are funds legally mandated to be set aside solely for growth capital expenditures. Risk management The District is exposed to various risks of loss related to torts; theft, damage, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. Insurance coverage for such losses is purchased from third-party carriers. The financial impact of the District's risk management activities are reported in the general fund. For the fiscal year ended September 30, 2012, the District paid $205,958 to third-party carriers to insure for these purposes. There has been no reduction in coverage from the prior year. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. There was no such type of occurrence during fiscal 2012. No accrual has been provided for claims and • incidents not reported to the insurer. Claims made have not exceeded the insurance coverage for the current year. - 21 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 2 - RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS Explanation of certain differences between the government-wide statement of net assets and the governmental fund balance sheet The government fund balance sheet includes a reconciliation between fund balance— total governmental funds and net assets—governmental activities as reported in the government-wide statement of net assets. One element of that reconciliation explains that "capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds." "' Capital assets: a The details of this $7,319,943 difference are as follows: Total historical cost of fixed assets at September 30, 2012 (see Note 5) $ 19,369,974 Accumulated depreciation at September 30, 2012 (see Note 5) (12,050,031) Net adjustment to increase fund balance -total governmental funds to arrive at net assets-governmental activities $ 7.319,943 Debt and other liabilities: Another element of that reconciliation explains that "long term liabilities, including capital leases payable, a promissory note obligation, interest payable, and termination benefits are not due and payable in the current period and therefore are not reported in the funds." The details of this $(8,267,321, see Notes 6 and 7) difference are as follows: Capital lease payable -facility- Station #70 $ (142,750) Capital lease payable -fire truck and equipment (P71) (136,352) Capital lease payable -fire truck and equipment(E73) (178,175) Promissory note obligation payable - Station #72 and #73 (6,691,912) Derivative financial instrument- swap agreement (166,338) Accrued interest- swap agreement (318,495) Compensated absences (474,019) AO Accrued insurance benefits - terminated employees (53,837) Accrued insurance benefits - retired Chiefs (Note 6) (90,731) AO Accrued interest payable (14,712) Net adjustment to reduce fund balance - total governmental funds to arrive at net assets - governmental activities $ (8.267.321) AO - 22 - GOLDEN 1611 A3 GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 2 - RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS (Continued) Explanation of certain differences between the changes in net assets and the government-wide statement of activities and governmental fund statement of revenues, expenditures and changes in ` fund balances Capital outlay: The governmental fund statement of revenues, expenditures, and changes in fund balances includes a reconciliation between net change in fund balances - total governmental funds and change in net assets of governmental activities as reported in the government-wide statement of activities. One element of that as reconciliation explains that, "Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of these assets is allocated over their estimated useful lives and reported as ""' depreciation expense." The details of this $(944,996) difference are as follows: Capital outlay $ 37,558 Depreciation expense (Note 5) (982,554) Net adjustment to decrease net change in fund balances—total governmental funds to arrive at change in net assets of governmental activities $ (944.996) Long-term debt: Another element of that reconciliation states that, "The issuance of long-term debt (e.g., notes, capital leases) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets." The details of this $127,296 (see Note 7) difference are as follows: Principal repayments: Capital leases —fire truck and equipment $ 110,500 Capital lease —facility 16,796 Net adjustment to increase net change in fund balances—total governmental funds to arrive at change in net assets of governmental activities $ 127.296 - 23 - 6A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTR T NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 2 - RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS (Continued) Compensated Absences and Other Accruals: Another element of that reconciliation states that, "some expenses reported in the statement of activities including interest, vacation/sick leave expense, and termination benefits do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds." 4 The details of this $47,809 difference are as follows: Net effect of differences in accounting treatment of accrued termination benefits $ 79,461 Net compensated absences changes (see Note 7) (30,835) Net effect of differences in accounting treatment of long-term debt related interest and other accruals (817) Net adjustment to increase net change in fund balances— total governmental err funds to arrive at change in net assets of governmental activities $ 47.809 riot NOTE 3 - CASH AND INVESTMENTS Cash aw Cash held at September 30, 2012 consisted of the following: SPECIAL GENERAL REVENUE FUND FUND TOTAL Demand Deposits $ 310,204 $ 40,314 $ 350,518 Petty Cash 100 0 100 $ 310.304 $ 40.314 $ 350.618 All deposits with banks are entirely insured by Federal Depository Insurance. All District depositories are AN designated by the Florida State Treasurer as qualified public depositories. Chapter 280 of the Florida Statues "Florida Security for Public Deposits Act" provides procedures for public depositories to ensure public monies in banks and savings and loans are collateralized with the Treasurer as agent for the public entities. Financial institutions qualifying as public depositories shall deposit with the Treasurer eligible collateral having a market value equal to or in excess of the average daily balance of public deposits times the depository collateral pledging level required pursuant to Chapter 280 as computed and reported monthly or 25 percent of the average monthly balance, whichever is greater. The Public Deposit Security Trust Fund has a procedure to allocate and recover losses in the event of a default or insolvency. When public deposits are made in accordance with Chapter 280, no public depositor shall be liable for any loss thereof. Chapter 280 defines deposits as demand deposit accounts, time deposit accounts, and certificates of deposit. - 24 - 1 1 1 A 3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRTC NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 3 - CASH AND INVESTMENTS (Continued) Cash (continued) The District does not have a formal deposit policy that dictates deposits as a means of managing its exposure - to losses and follows the guidance stipulated by Chapter 280 of Florida Statutes. At September 30, 2012, the District's cash carrying amounts and bank balances were $350,618 and $431,980, respectively. Investments 40 The District has no written policy and/or adopted formal investment policy and consequently adheres to the investment guidelines as set forth in Section 218.415(17) of the Florida Statutes. All the District's investments at September 30, 2012 are invested in the Local Government Surplus Funds Trust Fund (labeled as "Florida PRIME") and the Fund B Surplus Trust Fund (the "Fund B"). These funds are not categorized because it is not evidenced by securities that exist in physical or book entry form. All monies deposited in the surplus funds are collateralized as required under law. The District invests funds throughout the year with the Local Government Surplus Funds Trust Fund, which is administered by the State Board of Administration (SBA), under the regulatory oversight of the State of Florida. As of September 30, 2012, the investment pool closed with the total investments of approximately$6.4 billion with the District's investment in the SBA totaling $3,702,425 of which $3,665,970 and $36,455 was invested in Florida PRIME and Fund B. The Local Government Surplus Funds Trust Fund is governed by Ch. 19-7.001-through 19.7.017 of the Florida "" Administrative Code, which identifies the Rules of the State Board of Administration. These rules provide guidance and establish the general operating procedures for the administration of the Local Government Surplus Funds Trust Fund. Additionally, the Office of the Auditor General performs the operational audit of the Ai activities and investments of the State Board of Administration. Florida Prime is not a registrant with the Securities and Exchange Commission (SEC); however, the Board has adopted operating procedures consistent with the requirements for a 2a-7 like fund. Consequently, such investments are recorded at amortized costs consistent with GASB Statement#31. In accordance with regulations of a 2a-7 like fund, the method used to determine the participants' shares sold and redeemed is the amortized cost method as a means to maintain a constant net asset value (NAV) of$1 per share. The Florida PRIME account fair value equals the value in the account of$3,665,970 at September 30, 2012. The Fund B is is accounted for as a fluctuating net asset value (NAV) pool. The fair value factor at September 30, 2012 was 0.94896811. The Fund B fair value at September 30, 2012 was calculated at $34,595 ($36,455 @ .94896811) or in essence, an unrealized loss of$1,860. At September 30, 2012, the District's investment balance was as follows: Florida PRIME and Fund B $ 3.702.425 Historical information showing the Local Government Surplus Funds Trust Fund's performance is presented in the June 30, 2012 Comprehensive Annual Financial Report, which can be found at the State Board of Administration's website. - 25 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 3 - CASH AND INVESTMENTS (Continued) Interest rate risk The District does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. The Florida PRIME weighted average days to maturity at September 30, 2012 was 39 days. In addition, information for the Fund B weighted average life at September 30, 2012 is not available from SBA. Credit risk Florida Statutes Section 218.415(17) authorizes certain investment instruments that the District is permitted to invest in since the District does not have a formal investment policy. Consequently, the District has no investment policy that would further limit its investment choices. The Florida PRIME is rated by Standard and Poors and is its current rating is AAAm. The Fund B is not rated by any nationally recognized statistical rating agency. Concentration of credit risk The District places no limit on the amount it may invest in any one issuer. All the District investments are in the Florida PRIME and Fund B. NOTE 4- RECEIVABLES AMIP Receivables at September 30, 2012 consisted of the following: Ad valorem taxes—general fund $ 50,074 Impact fees— special revenue fund 5,101 Property appraisal fees—general fund 14,388 Other 13,362 Total $ 82.925 a - 26 - 16 1 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 5 - CAPITAL ASSETS, NET Capital asset activity for the year ended September 30, 2012 was as follows: BALANCE BALANCE SEPT. 30, OTHER/ SEPT. 30, 2011 ADDITIONS DELETIONS 2012 Capital assets, not being depreciated: Land $ 774,341 $ 0 $ 0 $ 774,341 Construction in progress 0 0 0 0 Total capital assets, not being depreciated 774,341 0 0 774,341 Capital assets, being depreciated: • Buildings and improvements 11,899,269 0 0 11,899,269 Autos and trucks 4,606,738 0 0 4,606,738 Furniture, fixtures and equipment 2,069,368 37,558 (17,300) 2,089,626 Ato Total capital assets being depreciated 18,575,375 37,558 (17,300) 18,595,633 Less accumulated depreciation for: Buildings and improvements (6,313,289) (639,506) 0 (6,952,795) Autos and trucks (3,314,694) (211,442) 0 (3,526,136) Furniture, fixtures and equipment (1,456,794) (131,606) 17,300 (1,571,100) Total accumulated depreciation (11,084,777) (982,554) 17,300 (12,050,031) Total capital assets being depreciated, net 7,490,598 (944,996) 0 6,545,602 Total capital assets, net $ 8.264.939 $ (944.996) $ 0 $ 7.319.943 The cost of assets under capital lease arrangements totaled $2,078,641 with accumulated depreciation of $1,266,031 at September 30, 2012. fl - 27 - 161 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 6- ACCRUED LIABILITIES Accrued liabilities at September 30, 2012, were comprised of the following: Accrued wages payable $ 89,158 Payroll taxes payable 6,821 Retirement contribution payable 9,651 Other miscellaneous (351) Total Accrued Liabilities - General Fund 105,279 Termination benefits and insurance obligations Accrued insurance benefits -terminated employees 53,837 Accrued insurance benefits - retired Chiefs 90,731 144,568 Total Accrued Liabilities - Statement of Net Assets $ 249.847 NOTE 7 - LEASES AND OTHER LONG-TERM DEBT Capital Lease Obligations The District is committed to three capital leases: (1) Station #70 Collier County lease, (2) Oshkosh Capital . firefighter truck lease, (3) Leasing 2 velocity custom pumpers lease. Capital leases are generally defined as leases which transfer benefits and risks of ownership to the lessees. (1) Station #70 Collier County Lease AN The District and Collier County have a lease agreement for the facility previously constructed by Collier County to be shared by the District, the Sheriffs Department and Emergency Medical Services. Based on the lease agreement, the lease has been recorded as a non-interest bearing capital lease in the accompanying financial Ai statements. ARN Following is a schedule of the future minimum lease payments on the facility capital lease as of September 30, 2012: YEAR ENDED SEPTEMBER 30, 2013 $ 16,794 2014 16,794 2015 16,794 2016 16,794 2017 16,794 2018 - 2021 58,780 $ 142.750 - 28 - 16 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 7 - LEASES AND OTHER LONG-TERM DEBT (Continued) (2) Oshkosh Capital Firefighter Truck Lease In January 2006, the District entered into a capital lease agreement with Oshkosh Capital for the purchase of one firefighter truck including related equipment totaling $299,200. Following is a schedule of the present value of the net future minimum lease payments on this lease obligation at September 30, 2012: YEAR ENDED SEPTEMBER 30, 2013 $ 38,185 2014 38,185 2015 38,185 2016 38,185 152,740 Less: Amount representing interest (16,388) Present value of net minimum lease payments $ 136.352 AW (3) Leasing 2 Velocity Custom Pumpers Lease In March 2007, the District entered into a seven year capital lease agreement with Leasing 2 for the purchase of a Pierce velocity custom pumper including related equipment totaling $538,750. Following is a schedule of the present value of the net future minimum lease payments on this lease obligation at September 30, 2012: YEAR ENDED SEPTEMBER 30, 2013 $ 91,599 2014 91,599 183,198 Less: Amount representing interest (5,023) Present value of net minimum lease payments $ 178.175 Promissory Note Obliaation 0r In August 2003, the District entered into a promissory note with Fifth Third Bank totaling $8,000,000. Pursuant to the loan agreement, the District is required to use the loan proceeds for the purpose of constructing two fire per station facilities (known as "Station #72" and "Station #73") located in the Golden Gate Fire District. The loan is unsecured and interest is being charged at the sum of 90 day Libor interest rate plus 1.65%. The District's operating funds and impact fees received each year are used as the source of debt service for such loan. 00 - 29 - 1611 a 3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 7 - LEASES AND OTHER LONG-TERM DEBT (Continued) Promissory Note Obliaation (Continued) On April 1, 2011, the District entered into a Lease Purchase Agreement with Fifth Third Bank as a means to refinanced the original $8M Promissory Note with a current outstanding principal balance of$6,691,912 the • proceeds of which were originally used to finance the construction and equipping of two fire stations #72 and #73. Pursuant to the Agreement, the District provided the Bank a leasehold interest in the real property and related improvements and equipment of these two specific fire stations as defined, and agreed to pay the Bank o quarterly base rent amounts (consisting of principal and interest)for the use of these leased properties as defined in the Agreement. The interest component of the base rent is due quarterly on the 20th of each month commencing May 20, 2011 bearing interest at the three month Libor plus 1.65% (defined as "adjusted rate") and the principal component of the base rent totaling $83,649 is due quarterly on 20th of each month commencing November 20, 2013 with a final balloon payment of$5,939,071 due on February 20, 2016. o The District agreed to maintain certain required insurance policies and amounts as defined in the Agreement. As of April 1, 2011, the District was required to establish and initially fund an "Interest Account" held by the Bank totaling $124,680 representing the first 12 months of the respective interest component of the base rent. Annually thereafter, the District is required to fund 12 months of the estimated interest component of the base rent. As of September 30, 2012, the cash balance in this Interest Account was $121,080 and was reflected as a restricted fund balance, see Note 12. ' Derivative Financial Instrument- Swap Agreement In conjunction with the above respective loan agreement with Fifth Third Bank, the District entered into a ten year(20 year amortization period) interest rate swap agreement (the "swap agreement") for$8,000,000. Based on the swap agreement, the District owes quarterly interest calculated at a fixed rate of 3.44% to the counterparty to the swap. In return, the counterparty owes the District interest based on 0.29% of the three month (90 day) Libor rate. The District uses the swap agreement to minimize fluctuations in cash flows caused by interest rate volatility and to effectively convert its floating rate debt to fixed-rate debt. Fifth Third Bank, the counterparty, has a current credit rating of BBB+/A2. o Only the net difference in interest payments is actually exchanged with the counterparty. The notional amount of$8,000,000 is not exchanged; it is only the basis on which interest payments are calculated quarterly. Amounts to be paid or received under the swap agreement are recognized as increases or reductions in interest expense in the periods in which they accrue. di During the term of the swap agreement, the District effectively pays a fixed rate on the loan. The debt service requirements (as presented below based on the new lease agreement dated 4/1/2011 above) to maturity for '" this loan arrangement are based on that fixed rate at 3.44% and 90 day Libor spread (0.359% at September 40 30, 2012). The District will be exposed to variable rates if the counterparty to the interest swap defaults or if the interest swap is terminated. A termination of the interest swap agreement may also result in the District's "° making or receiving a termination payment or benefit amount. Based on Fifth Third Bank's Mark-to-Market Report as of September 30, 2012, the District would owe the bank approximately $166,838 if the interest swap agreement was terminated. The swap agreement provides a hedge against changes in the amount of cash • flows associated with the District's long-term debt. Accordingly, the swap agreement is reflected at fair value in the statements of net assets and the effective portion of the related gains or losses on the agreement is ` recognized as a component of the change in net assets. The net effect of this accounting on the District's operating results is that interest expense on the variable rate debt being hedged is recorded based on a fixed interest rate. In 2011, the Bank approved to delay principal payments for fiscal 2009, 2010, and 2011 until November 2013 (see above) as means to help the District with cash flow needs from fiscal 2009 through 2013. - 30 - GOLDEN GATE FIRE CONTROL AND RESCUE DISI4T1 A3 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 7 - LEASES AND OTHER LONG-TERM DEBT (Continued) Pursuant to GASB Statement No. 53, the District reflected the change in the fair value of the interest swap agreement between fiscal 2012 and 2011 totaling $163,791 as "derivative deferred inflows" in the accompanying statement of net assets. The total cumulative "derivative deferred inflows" as of September 30, 2012 was $318,495. Following is a schedule of future principal debt service payments (per 4/1/2011 Lease Agreement denoted above) as of September 30, 2012 based on an overall synthetic rate of 3.81% (3.44 fixed plus Libor rate spread of 0.374%): *, YEAR ENDED SEPTEMBER 30, PRINCIPAL INTEREST mos 2013 $ 0 $ 296,171 2014 334,596 133,328 2015 334,596 126,535 2016 6,022,720 61,215 err $ 6.691.912 $ 617.249 Long-term liability activity for the year ended September 30, 2012 was as follows: DUE BALANCE BALANCE WITHIN SEPT. 30, PAYMENTS/ SEPT. 30, ONE 2011 ADDITIONS OTHER 2012 YEAR omo Capitalized lease - Station #70 building $ 159,544 $ 0 $ (16,794) $ 142,750 $ 16,794 Capital lease @ 4.7% w/Oshkosh Capital, 166,702 0 (30,350) 136,352 31,777 principal and interest due annually, secured and matures February 2016. • Capital lease @ 4.55% w/Leasing 2, 258,324 0 (80,149) 178,175 83,798 • principal and interest due annually, secured and matures March 2014. Promissory note payable, interest paid quarterly at Libor plus as 1.65%, secured, source of repayment-impact fees, matures • August 2016. 6,691,912 0 0 6,691,912 0 7,276,482 0 (127,293) 7,149,189 132,369 Derivative financial instrument— swap agreement 330,129 0 (163,791) 166,338 0 Ago Compensated absences 443,184 51,006 (20,171) 474,019 20,171 $ 8.049.795 $ 51.006 $ (311.755) $ 7.789.046 $ 152.540 - 31 - 610.1. 1 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT A 3 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 8 - PENSION PLAN OBLIGATIONS All paid District employees are participants in the Florida Retirement System (System), a defined benefit non- contributory multiple-employer, cost-sharing public retirement system, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement. The plan covers a total of approximately 980,000 employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 6 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 6 or more years of service with a 5% reduction of benefits for each year prior to the normal retirement age. Retirement benefits are based upon age, average compensation and years-of-service credit, where average compensation is computed as the average of an individual's defined highest fiscal years' earnings ( i.e., either five or eight years) depending on enrollment date. Participating employer contributions are based upon State-wide rates established by the State of Florida. These rates effective July 1, 2012 are applied to employee salaries as follows: regular employees — 8.18% and special risk employees — 17.90% of which the employee contribution rate of 3% is included in these rates. ‘‘. The funding policy provides for monthly employer contributions at actuarially determined rates that are determined using the entry age actuarial cost method. The District's contribution to the plan for the year ended September 30, 2012 was $544,105 and was paid by the due date for the contribution. This represents approximately 14% of the District's 2012 covered payroll of 0. $3,779,462. The total payroll for fiscal 2011 was $4,153,073. In addition, the District's contribution to the plan for fiscal 2011 was $784,096. The pension benefit obligation for the System as a whole, determined through an actuarial valuation was $127.9 billion at July 1, 2012, the date of the most recent actuarial report. The report also indicates that the System had total actuarial accrued liability of approximately $147.2 billion at that date resulting in an underfunded pension obligation of$19.3 billion. The pension benefit obligation is a standardized disclosure measure of the present value of plan benefits, adjusted for the effects of projected salary increases and step- rate benefits estimated to be payable in the future as a result of employee service to date. A variety of significant actuarial assumptions are used to determine the standardized measure of the pension benefit obligation and these assumptions are summarized below: a) a rate of return on the investment of present and future assets of 7.75% per year compounded annually; b) projected salary increases of 4.% per year compounded annually, attributable to inflation of 3%; and c) cost-of-living adjustments of 3% or as defined in the Plan based on certain timeframes, - 32 - 1611 1 43 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 8 - PENSION PLAN OBLIGATIONS (Continued) The measure is intended to help users assess the System's funding status on a going concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among retirement systems and among employers. The System does not make separate measurements of assets and pension benefit obligations for individual employers. Significant assumptions used to compute pension contribution requirements are the same as those used to determine the standardized measure of the pension obligation. Ten year historical trend information showing the System's progress in accumulating sufficient assets to pay ' benefits when due is presented in the System's June 30, 2012 Comprehensive Annual Financial Report. NOTE 9 - LEASE AND CONSTRUCTION AGREEMENTS In June 1999, the District entered into a lease and construction agreement with Sprint Spectrum, L.P. (SSLP) for an initial five-year term. The District agreed to allow SSLP to construct a certain communications tower on a portion of the District's property. Upon completion of the construction of the tower, SSLP agreed to transfer title to the tower and all related rights to the District. Upon title transfer, SSLP would lease such tower space to maintain and operate at SSLP's sole expense a personal communication service system facility. In consideration of this arrangement, the District agreed to charge an annual rent of$10,800. Such annual rent • was waived for the initial term and for four additional terms of five years each since SSLP paid for all construction costs associated with construction of the tower. • In August 2000, the District entered into a lease agreement with Omnipoint Holdings, Inc., presently T-Mobile USA, Inc. ("T-Mobile"), for an initial five-year period. The District agreed to lease tower antenna space located • at the Golden Gate Fire Station to T-Mobile. As consideration for this arrangement, T-Mobile agreed to pay the District annual rent of$22,800 plus applicable sales tax. This lease agreement has a renewable clause for four additional terms of five-years each with certain defined annual rent adjustments. The lease was renewed for an additional term with a 20% increase during fiscal year 2005, resulting in an annual rental payment of $27,360. This lease was renewed for a second additional term in fiscal year 2010. The rent was increased by 20%, resulting in an annual rental payment of$32,832 received by the District in August 2012. In August 2000, the District entered into a lease and construction agreement with Verizon Wireless ("Verizon") for an initial five-year term. The District agreed to lease to Verizon certain tower antenna space located at the Golden Gate Fire Station. Pursuant to the agreement, Verizon agreed to pay to the District annual rent during the initial five-year term of$16,800 plus applicable sales tax. As consideration separate from and in addition to the mentioned annual rent, Verizon agreed to pay for the installation of VHF cabling in Station #71 costing $50,000, in lieu of installing a certain shelter, generator and antennas as defined in the original agreement. At September 30, 2001, such installation had been completed. This lease agreement has a renewable clause for • four additional terms of five-years each with certain defined annual rent adjustments. The lease was renewed for an additional term with a 20% increase during fiscal year 2005, resulting in an annual rental payment of • $20,160. This lease was renewed for a second additional term in fiscal year 2010. The rent was increased by 20%, resulting in an annual rental payment of$24,192 received by the District in July 2012. - 33 - h GOLDEN GATE FIRE CONTROL AND RESCUE DISTRIC1 6 I A 3 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 9 - LEASE AND CONSTRUCTION AGREEMENTS (Continued) In August 2005, the District entered into a communications site lease agreement related to the communications tower located at Golden Gate Fire Station #71 with Alltel Communications, presently known as Verizon, for an initial five-year term. The lessee is granted five additional five-year renewal terms following the initial five-year term. Pursuant to the agreement, Alltel agreed to pay the District monthly rent totaling $2,500 plus applicable sales tax. The rent will be increased each year thereafter by four percent. A first amendment to the lease agreement was entered into on December 11, 2008, in order to reduce the tenants rent. This amendment commences on January 1, 2009, and expires on December 31, 2013. On January 1, 2009, the rent was decreased to $2,200 per month. The rent shall be increased by 2% every anniversary thereafter. Alltel, presently known as Verizon, will pay all utility charges applicable to the tower. In April 2011, the monthly rent was increased an additional $556 per month due to improvements made to their antenna holdings on the communication tower. The prior year monthly rent of$2,845 was increased by 2% to $2,902 in January 2012. In September 2005, the District entered into a communications site lease agreement related to the communications tower located at Golden Gate Fire Station #71 with Metro PCS for an initial five-year term. The lessee is granted five additional five-year renewal terms following the initial five year term. Pursuant to the agreement, Metro PCS agreed to pay the District monthly rent totaling $2,500 plus applicable sales tax. The rent will be increased each year thereafter by four percent. Metro PCS will pay all utility charges applicable to the tower. The prior year monthly rent was increased by 4% to $3,290 in September 2012. NOTE 10 - IMPLEMENTATION OF GASB STATEMENT NO. 45 a.. The Governmental Accounting Standards Board has issued Statement No. 45, "Accounting and Financial Reporting by Employers for Post-Employment Benefits Other Than Pensions." This Statement changes the manner in which the District funds and records its post retirement benefit cost other than pension ("OPEB"). 0. During 2010, the District implemented the standard and had to accrue and fund costs rather than fund them on a pay-as-you-go basis. The District had less than 100 employees at September 30, 2010 and met the criteria for the simplified "Alternative Measurement Method", which excuses the District from obtaining an actuarial valuation for the post-employment benefit liability and allows the District to perform a simple present value calculation. The following significant assumptions and methods were used in updating the 2012 present value calculation 41111 of the post-employment benefit liability under the "Alternative Measurement Method" for these retired chiefs: a) Two participants in the program (retired chiefs), one receiving benefits for approximately 14 years and the other receiving benefits for approximately 21 years; b) Cost of benefits are approximately $261 per month for the first recipient and approximately $571 per month for the second recipient; c) Long-term growth rate estimated to equal long-term inflation estimate of approximately 3.0%; d) Estimated discount rate of 2% which is the yield on a 10-year Treasury security at September 30, 2012; e) Discounted on a monthly basis. f) Future healthcare coverage provided solely pursuant to COBRA was not included in the OPEB valuation. At September 30, 2012, total accrued insurance benefits-retired chiefs was $90,731, see Note 6. - 34 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 11 - TERMINATION BENEFITS During the year ended September 30, 2010, the District adopted the buyout and separation resolution #10-3 ("Early Retirement Incentive Package"). This permits the District to offer an Early Retirement Incentive Package to all employees who were in the 15th year of service or greater in an effort to reduce the long term • operating expenses of the District. Eligible employees were allowed to make a one-time irrevocable decision to accept the Early Retirement Incentive Package. The Package offered one year's base salary and professional pay incentives, and payout of the balance of accrued unused sick, vacation, and holiday pay where applicable. Additionally, each eligible employee that • chose the Early Retirement Incentive Package would receive the same health insurance as bargaining unit employees paid one hundred percent(100%) by the District for three (3) years from the beginning of each employee's early retirement incentive package effective date. The District would also continue to provide life - insurance for the employee for twelve (12) months immediately following the employee's early retirement incentive package effective date. - Each eligible employee selecting the early retirement incentive option could choose to receive the payout of the base salary and professional incentives in one (1) lump sum payment, or to receive the amount bi-weekly over twenty six (26) pay periods. Four(4) District employees elected to accept the early retirement incentive package. One (1) of the four(4) M employees chose a single lump sum payment and the remaining three (3) chose to be paid incrementally over twenty six (26) pay periods. The total cost of the termination benefits is estimated to be $477,628 which is included in full in the salaries and benefits payable at September 30, 2010. Final payments relating to the early retirement incentive package will occur during fiscal year 2013. The estimated cost for fiscal years 2011, 2012, and 2013 is based on current rates for health and life insurance • coverage for 2011, with a 3.0% increase per year beginning in 2011 through 2012. In addition, we used an annual discount rate of 3.2% (10-year Treasury security at September 30, 2010) to calculate the present value of the termination benefit liability. The estimated cost for the four(4) participants that elected to accept the early retirement incentive package .„, after adjusting for fiscal 2012 payment activity relating to the remaining one year (see Note 6) is as follows: YEAR ENDED SEPTEMBER 30, Amounts 2013 $ 53.837 - 35 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 12 - FUND BALANCE DISCLOSURE In accordance with GASB No. 54, the District classifies governmental fund balances (as applicable) as follows: • Non-spendable - includes fund balance amounts that cannot be spent either because they are not in spendable form or because of legal or contractual requirements (i.e., prepaid items) • Restricted - includes fund balance amounts that are constrained for specific purposes which are externally imposed by providers, such as creditors, lenders or amounts constrained due to constitutional provisions or enabling legislation. • Committed - includes fund balance amounts that are constrained for specific purposes that are internally imposed by the District through a formal action of the highest level of decision making authority. • Assigned - includes fund balance amounts that are intended to be used for specific purposes that are neither considered restricted or committed. Fund balance may be assigned through the following: (1) the District's Chief is authorized by the Commissioners to assign amounts for specific purpose as denoted in the annual budget; (2)the Commissioners have authorized the District's Chief, in coordination with the District's auditors, to recapture excess fund balance that isn't restricted or committed. • Unassigned - includes residual positive fund balance within the General Fund which has not been classified within the other above mentioned classifications. Unassigned fund balance may include negative balances for any governmental fund is expenditures exceed amounts restricted, committed, or assigned for those specific purposes. The District uses restricted amounts to be spent first when both restricted and unrestricted fund balance is available unless there are legal documents and for contracts that prohibit doing this, such as grant agreements requiring certain dollars spent. Additionally, the District would first use committed, then assigned, and lastly unassigned amounts of unrestricted fund balance when expenditures are made, with the exception of the emergency reserve established by the Commissioners. Under normal circumstances, the District would first elect to utilize the Operating Reserve (Unassigned fund balance in the General Fund) before considering use of its Emergency Reserve. The District does not have a formal minimum fund balance policy. However, the District addresses various targeted reserve balances via the annual budget process and calculates targets and actuals to report the results to the Commissioners annually. - 36 - 6I A3GOLDEN GATE FIRE CONTROL AND RESCUE DISTRI.,T NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2012 NOTE 12 - FUND BALANCE DISCLOSURE (Continued) A schedule of the District's fund balances at September 30, 2012 is as follows: MAJOR FUNDS GENERAL SPECIAL TOTAL FUND REVENUES FUNDS Non-spendable $ 67,056 $ 0 $ 67,056 Restricted 121,080 54,612 175,692 Committed 0 0 0 Assigned: Fiscal year start-up operations 1,478,000 0 1,478,000 Construction loan reserve 334,596 0 334,596 Capital and fleet reserves 190,000 0 190,000 Leave credits reserve 150,000 0 150,000 FRS reserves 110,000 0 110,000 GASB reserves 98,000 0 98,000 Other reserves 395,467 0 395,467 Total revenue and contingency reserves 2,756,063 0 2,756,063 Unassigned 1,036,118 0 1,036,118 Total $ 3.980.317 $ 54.612 $ 4,034.929 NOTE 13 - SUBSEQUENT EVENTS In preparing the financial statements, the District has evaluated events and transactions for potential recognition or disclosure through January 11, 2013, the date that the financial statements were available to be issued. 4. There was a subsequent event identified as follows: On January 9, 2013, the District's Fire Chief gave his letter of resignation to be effective on February 10, 2013. As a result, the District's Fire Chief exercised his option for severance payments as denoted in his Employment Contract dated February 13, 2008 and based on certain District's pay policies pursuant to its 2011-2012 Administrative Handbook. - 37 - loll A 3 fl PART II. REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN MD&A in No Jai ato ilk aa tat ik all in a de GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT A 1611 **' GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL FOR THE YEAR ENDED SEPTEMBER 30, 2012 GENERAL FUND VARIANCE „ ,. WITH FINAL BUDGET BUDGETED AMOUNTS ACTUAL POSITIVE ORIGINAL FINAL AMOUNT (NEGATIVE) Revenues: Ad valorem and county taxes $ 6,918,291 $ 6,918,291 $ 6,669,577 $ (248,714) Impact and other fees 183,435 183,435 100,654 (82,781) Interest and dividends 11,000 11,000 14,620 3,620 Tower lease and miscellaneous 3,109,470 3,109,470 168,469 (2,941,001) Total Revenues 10,222,196 10,222,196 6,953,320 (3,268,876) Expenditures Current Public safety: Employee costs 5,774,010 5,774,010 5,634,449 139,561 Outside services 960,734 960,734 763,975 196,759 "` Materials and supplies 293,650 293,650 245,582 48,068 Reserves 2,765,542 2,765,542 0 2,765,542 Capital outlay 107,000 107,000 37,558 69,442) lb Debt service: Principal retirement 114,699 114,699 134,870 (20,171) " Interest and fiscal charges 206,561 206,561 187,860 18,701 Total Expenditures 10,222,196 10,222,196 7,004,294 3,217,902 Excess (deficiency) of revenues over (under) expenditures 0 0 (50,974) (50,974) Other financing sources (uses): Transfers in (out) 0 0 0 0 Total other financing sources and uses 0 0 0 0 Net change in fund balances $ 0 $ 0 (50,974) $ (50,974) Fund Balances, September 30, 2011 $ 4,031,291 Fund Balances, September 30, 2012 $ 3,980,317 1611k A3 SPECIAL REVENUE FUND VARIANCE WITH FINAL BUDGET BUDGETED AMOUNTS ACTUAL POSITIVE ORIGINAL FINAL AMOUNT (NEGATIVE) $ 0 $ 0 $ 0 $ 0 150,000 150,000 131,126 (18,874) 0 0 55 55 0 0 0 0 150,000 150,000 131,181 (18,819) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,596 12,596 12,596 0 137,404 137,404 137,404 0 150,000 150,000 150,000 0 0 0 (18,819) (18,819) 0 0 0 0 0 0 0 0 $ 0 $ 0 (18,819) $ (18.819) $ 73,431 $ 54.612 The accompanying notes are an integral part of these financial statements. - 38 - 1611A3 PART III. OTHER REPORTS 40 loll A3 Phillips Harvey GROUP Nathan A.Phillips,CPA INDEPENDENT AUDITORS' REPORT ON INTERNAL Deborah L.Harvey,CPA CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED Stephanie J.Feldman,CPA ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Mara V.Guevara,CPA Shannon Huber,CPA Michelle L.Vastola,CPA January 11, 2013 To the Board of Commissioners GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT Naples, Florida We have audited the financial statements of the governmental activities and each major fund of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT (the "District") as of and for the year ended September 30, 2012, which collectively comprise the District's basic financial statements and have issued our report thereon dated January 11, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting Management of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT'S internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT'S internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT'S internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the District's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. However, we identified certain deficiencies in internal control over financial reporting, that we consider to be significant deficiencies in internal control over financial reporting as denoted in recommendation #1 as described in our recommendation letter dated January 11, 2013 on pages 43 through 48. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Certified Public Accountants - 39 - 801 Laurel Oak Drive,Suite 303, Naples, FL 34108 P 239 566 1600 I F 239 566 1901 I swflcpas.com To the Board of Commissioners A 3 GOLDEN GATE FIRE 16 1 E CONTROL AND RESCUE DISTRICT January 11, 2013 Page 2 Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing • Standards. We noted certain matters that we reported to management of GOLDEN GATE FIRE CONTROL AND RESCUE - DISTRICT, in a separate letter dated January 11, 2013, on page 43. This report is intended solely for the information and use of the Board of Commissioners, management and • Auditor General and is not intended to be and should not be used by anyone other than these specified parties ..»s f • • //A ILL ' HARV ltSeP, P.A. Certified Public ccountants • Naples, Florida - 40 - i &ii i i A ps harvey GROUP Nathan A.Phillips,CPA Deborah L.Harvey,CPA MANAGEMENT LETTER - LOCAL GOVERNMENT ENTITIES Stephanie J.Feldman,CPA Clara V.Guevara,CPA January 11, 2013 Shannon Huber,CPA Michelle L.Vastola,CPA To the Board of Commissioners GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT Naples, Florida Board of Commissioners: We have audited the financial statements of the governmental activities and each major fund of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT as of and for the year ended September 30, 2012 which comprise the District's basic financial statements and have issued our report thereon dated January 11, 2013. We conducted our audit in accordance with United States generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters based on an audit of the financial statements performed in accordance with Government Auditing Standards. Disclosures in those reports, which are dated January 11, 2013, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General which governs the conduct of local government entity audits performed in the State of Florida. Those rules (Section 10.554(1)(i)(1) require that we address in the management letter, if not already addressed in the auditor's reports on internal controls and compliance or schedule of findings and questioned costs, whether findings and/or recommendations reported in the preceding annual financial audit report have been corrected. There were recommendations in the prior fiscal audit year 2008 that have not been implemented at this time, see pages 43-48 and please refer to District's rebuttal letter for the their explanations. As required by the Rules of the Auditor General (Section 10.554(1)(i)(2), the scope of our audit included a review of the provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with our audit, we determined that GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT complied with Section 218.415, Florida Statutes. The Rules of Auditor General (Section 10.554(1)(i)(3) require that we address recommendations to improve the local governmental entity's internal controls. There was one significant deficiency in the year carried forward from prior year as follows: (1) Designate a qualified person to be responsible for implementation of all applicable Government Accounting Standards Board's new rules and regulations on an annual basis. Also, see our recommendation letter dated January 11, 2013 for additional general comments on pages 43 ,„ through 48. Certified Public Accountants -41 - 801 Laurel Oak Drive,Suite 303, Naples, FL 34108 P 239 566 1600 I F 239 566 1901 I swflcpas.com To the Board of Commissioners 16 I 1 A 3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT January 11, 2013 • Page 2 The Rules of Auditor General (Section 10.554(1)(i)(4) require disclosure in the management letter of the following matters if not already addressed in the auditor's reports on internal controls and compliance or schedule of findings and questioned costs ,violations of provisions of contracts or grant agreements, or abuse that occurred, or are likely to have occurred, that have an effect on the financial statement amounts that is less • than material but more than inconsequential. There were no instances to report in the current year. The Rules of Auditor General (Section 10.554(1)(i)(5) for matters that are inconsequential effect on the w financial statements, considering both quantitative and qualitative factors the following may need to be reported based on professional judgment: (a) violations of provisions of contracts and grant agreements; (b) deficiencies in internal control that are not significant deficiencies. Our audit did not identified any matters • required to be disclosed other than as denoted in our recommendation letter dated January 11, 2013 at pages 43 through 48. As required by the Rule of the Auditor General (Section 10.554(1)(i)(7)(a), the scope of our audit included a review of the provisions of Section 218.503(1), Florida Statutes, regarding financial emergencies. In connection with our audit, we determined that the GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT is not in a state of financial emergency as a consequence of the conditions described in Section 218.503(1), Florida Statutes. As required by the Rules of the Auditor General (Section 10.554(1)(i)(7)(b), we determined that the annual financial report for the GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT for the fiscal year ended September 30, 2012, filed with the Department of Banking and Finance pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2012. As required by the Rules of the Auditor General (Sections 10.554(i)(7)(c)(1) and 10.556(7)), we applied financial condition assessment procedures. It is management's responsibility to monitor the District's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. This report is intended solely for the information of the GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT, the State of Florida Office of the Auditor General, the Florida Department of Banking and Finance, and is not intended to be and should not be used by anyone other than these specified parties.1. 'HILL / 441 / S ARV GRO , P.A. Certified Public countants "' Naples, Florida - 42 - A3 Phillips Harvey GROUP MANAGEMENT RECOMMENDATION LETTER Nathan A.Phillips,CPA Deborah L Harvey,CPA Stephanie J.Feldman,CPA January 11, 2013 Clara V.Guevara,CPA Shannon Huber,CPA Michelle L.Vastola,CPA Board of Commissioners GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT Naples, Florida Commissioners: In planning and performing our audit of the financial statements of the governmental activities and each major fund of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT as of and for the year ended September 30, 2012, in accordance with auditing standards generally accepted in the United States of America, we considered GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT's internal control over financial reporting (internal control) as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT's internal control. Accordingly, we do not express an opinion on the effectiveness of the GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we identified certain deficiencies in internal control that we consider to be significant deficiencies. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the District's financial statements will not be prevented, or detected and corrected on a timely basis. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the following deficiencies in GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT's internal control to be significant deficiencies: -43 - Certified Public Accountants 801 Laurel Oak Drive,Suite 303,Naples, FL 34108 P 239 566 1600 I F 239 566 1901 I swflcpas.com GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 16 1 1 A 3 January 11, 2013 Page 2 Fiscal 2008 Audit Recommendations Not Implemented Yet: Significant Deficiency 1: District needs to designate a qualified individual to be responsible for implementation of all applicable Government Accounting Standards Board's new rules and regulations on an annual basis. The controller position is a key position for an organization but over the last few years the District has used a variety of skill set individuals with certain accounting experience and knowledge. The District has experienced many challenges as the District continues to grow and requires higher levels of accounting competencies. Since the District reports in its financial statements on a basis in accordance with generally accepted accounting principles and the District presently does not have on its staff a person with the accounting and reporting skills and knowledge to apply generally accepted accounting principles in recording the District financial transactions or preparing its financial statements, we recommend that the District hire a controller to fulfill these duties and responsibilities and other items previously mentioned. During our audit, we noted certain matters involving the internal control and other operational matters that are presented for your consideration. This letter does not affect our report dated January 11, 2013 on the financial - statements of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT. We will review the status of these comments during our next audit engagement. Our comments and recommendations, all of which have been discussed with appropriate members of management, are intended to improve the internal control or result in other operating efficiencies. We will be pleased to discuss these comments in further detail at your convenience, perform any additional study of these matters, or assist you in implementing the recommendations. Our comments are summarized as follows: General Comment 1: Consider the Commissioners as a Monitor of Internal Control. It is very difficult to separate duties of key employees in smaller organizations. The District has been achieving this by having the Treasurer take the lead to perform an oversight function. While the current Treasurer has taken on this responsibility, it is inevitable that these positions will turn over from Commissioner to Commissioner several times as the District proceeds into the future. It is our recommendation that the Commissioners review the monitoring activities listed below and put procedures in place to ensure that these oversight functions will continue to be performed. 1. Have the capability to understand and review the financial statements prepared in accordance with auditing standards generally accepted in the United States of America. 2. Review with management the policies and procedures with respect to officers, key employees (executive director, general manager, chief operating officer), expense accounts, and perks, including excess benefit transactions, ensure written policies and procedures exist, etc. 3. Inquire of management, and the independent auditors about significant risks or exposures facing the organization; assess the steps management has taken or proposes to take to minimize such risks to the organization; and periodically review compliance with such steps. - 44 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 16 1 A 3 January 11, 2013 Page 3 General Comment 1: Consider the Commissioners as a Monitor of Internal Control (Continued). 4. Review key internal controls with management team, and understand how these controls will be tested, maintained and monitored during the year. 5. Report to the Commissioners on issues relating to internal controls, with emphasis on management's ability to override controls and the monitoring and testing relating to this capacity. 6. Review all material written of communications between the independent auditors and management, such as any management letter or schedule of unadjusted differences. 7. Periodically review the organization's code of conduct/ethics to ensure that it is adequate and up- to-date. 8. Review procedures for the confidential, anonymous submission by employees of the organization of concerns regarding questionable accounting or auditing matters (i.e. whistleblower policy). General Comment 2: Utilize Cash Flow Statements and Cash Flow Projections as a planning tool. Cash is essential to the success of any business. Cash flow considerations become even more important as the economy struggles and businesses need to tighten all financial controls. A monthly cash-flow projection helps to identify and eliminate deficiencies or surpluses in cash and to compare actual figures to past months. When cash-flow deficiencies are found, business financial plans must be altered to provide more cash. When excess cash is revealed, it might indicate excessive borrowing or idle money that could be invested. The objective is to develop a plan that will provide a well-balanced cash flow plan for the current and coming months. General Comment 3: Increase awareness of antifraud culture. Recent publicity has indicated that fraud is rapidly growing in the United States. A proven and effective deterrent to fraud and abuse is the establishment of an antifraud culture within the organization. We would suggest the following: • Defining the role of the Commissioners as they relate to fraud and abuse • Establish a written corporate code of conduct and implement a policy on misconduct • Management and supervisory staff should be aware of fraud risks and indicators • Internal controls should be given high priority • Fraud-related policies should be enforced • Reports of potential fraud and abuse should be investigated promptly 00 - 45 - 1611 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT January 11, 2013 Page 4 General Comment 4: A fraud risk policy and assessment procedures are needed by the District. A fraud risk policy would assist employees in knowing what to do if they should become aware of or suspect fraud being committed against the District. The policy would also make it clear that employees are obligated and required to report fraud as dictated in the policy. It has been learned that often fraud is not reported because no one asked them (the employees) about it. This policy should be pro-active and require the employee not to wait until someone asks. Assessment procedures should be developed by the District so that it can learn where it is vulnerable to fraud. Upon learning of its vulnerabilities, the District could implement procedures and controls to help mitigate or eliminate such risks. An example is the fact that background checks are performed on employees to reduce the risk of hiring undesirable employees. General Comment 5: Perform and document risk assessment of operations and develop mitigating controls to reduce identified risks. We recommend that the staff of District review their procedures for collecting funds, distributing monies, and accounting for transactions in the accounting software to determine areas that are susceptible to fraud, abuse or risk due to error. These procedures should be documented and mitigating procedures should be implemented for all risk areas. For example, establish an oversight committee to perform and document internal control inspections throughout the year. General Comment 6: Establish and adopt a formal written accounting policies and procedures manual. The District's accounting policies and procedures have been informally established and perpetuated due to the size of the Organization and the limited personnel. Although some efforts have been focused on documenting certain aspects of the financial matters, we suggest that a formal, accounting policies and procedures manual be adopted. Ai The principal advantages of such a manual are: The promotion of consistency and uniformity in the treatment of accounting transactions, Guidance and reference for all personnel performing accounting and oversight functions, and The promotion of greater opportunity for constructive improvements of accounting procedures by the periodic critical reviews of the existent procedures prescribed by a manual. Use as a tool for monitoring critical accounting transaction cycles and to assess overall risks associated with the District's operations. - 46 - 161. 1 A3 GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT January 11, 2013 Page 5 General Comment 6: Establish and adopt a formal written accounting policies and procedures manual (Continued). The accounting policies and procedures manual should include, but not necessarily be limited to, the following: Policy regarding receipts and disbursements; method to properly identify such transactions; Policy regarding purchase of services and formal quotes and bids; A list of accounting policies followed in the recording of transactions and preparation of the financial statements; The nature and source of all entries to accounts as well as required supervisory approvals; Organization charts supplemented by job descriptions and employee performance evaluation standards; Exhibits of all accounting records, forms and reports with instructions for their preparation and distributions; Narratives and flowcharts of accounting procedures; and Due dates for financial statements and other reports. General Comment 7: Establish a cross training program to handle critical general ledger functions and - financial statements reporting. We noted that written documentation of the accounting procedures, for example, the general ledger accounting functions: i.e., reconciling the general ledger and monthly financial reports, generating monthly financial statements is not currently in place. In the event the bookkeeper is absent for an extended period of time the District's has no other adequately trained employee to handle such general ledger functions. Therefore, we recommend implementing an accounting procedures manual (as noted above) to provide documentation for accounting procedures, which would require explanation in order to be performed by an individual other than the regular bookkeeper. In addition, we recommend certain designated individuals be trained to handle certain critical general ledger functions to avoid an interruption in operations General Comment 8: Develop a comprehensive three year fleet maintenance plan. During our audit, we noted that the District had no formal comprehensive fleet maintenance plan to address adequate funding of new firefighter vehicles and related equipment and to ensure proper operation of such assets are maintained and addressed. The idea of such a plan positions the District into being proactive; managing its fleet maintenance costs, and helps mitigate unexpected problems and emergencies. - 47 - GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT 1611 A3 January 11, 2013 Page 6 General Comment 9: A capitalization policy needs to be implemented and adhere to. During our audit, we noted that the District has no formal policy for capitalization of property and equipment purchases. This leaves the District open to the possibility that fixed assets will not be appropriately recorded, depreciated, or reported for accounting purposes and in compliance with laws and regulations. Therefore, we recommend that the District implement a written policy that would designate expenditures over a certain dollar value and incompliance with required regulations to be capitalized and depreciated over the assets' useful lives. General Comment 10: Develop and adopt a methodology plan of funding reserves in the future. As a means to maintain financial integrity of the District, adequate funding for contingencies and the annual cash flow needs to be established. It is critical for any on-going organization to have the ability to provide for emergencies and unanticipated financial needs. This especially true for the District given the volatile swings in estimation of ad valorem taxes and impact fees and the overall depressed real estate market in Collier County. Therefore, we recommend the District adopts a reserve funding methodology that carries in perpetual in the future to mitigate the risks of these unexpected financial impacts. We believe that the implementation of these recommendations will provide GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT with a stronger system of internal control and make its operations more efficient. We will be happy to discuss the details of these recommendations with you and assist in any way possible with their implementations. This report is intended solely for the information and use of the management and the Board of Commissioners of GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT and is not intended to be and should not be used by anyone other than these specified parties. Thank you for the opportunity of serving you. kei PHIL PS HAR Y�3RP, P.A. Certified Public�(Ccountants -48 - 1611 A4 DPFG 15310 AMBERLY DRIVE SUITE 175 TAMPA,FL 33647 DEVELOPMENT PLANNING & FINANCING GROUP, INC. (� TEL(813)374-9105 (� t� U \ FAX(813)374-9106 www.dpfg.com November 21, 2012 B �, Y Collier County Clerk of the Circuit Court Dwight E. Brock Administration Department P. O. Box 413044 Naples,Fl. 34101-3044 RE: Hacienda Lakes Community Development District Proposed Operating Budget for Fiscal Year 2012- 2013 In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual budget for the ensuing fiscal year at least sixty (60) days prior to the public hearing. Please post the budget on your website as directed by Chapter 189.418 (4) (see attached) as the District does not have a website. The District's public hearing is scheduled as follows: Date: January 21,2013 Time: 9:00 a.m. Place: RWA, Inc. 6610 Willow Park Drive Naples,Florida 34109 I am pleased to enclose the District's Proposed Operating Budget for Fiscal Year 2012 - 2013 as required by statute. If you any questions or comments please feel free to contact me directly at 813-374-9104 or Carolyn Stewart at 813-374-9105. Sincerely, John Daugirda District Manager ORANGE COUNTY, CA SACRAMENTO, CA LAS VEGAS, NV PHOENIX, AZ ORANGE COUNTY, FL 1611 A4 RESOLUTION 2013-8 A RESOLUTION APPROVING THE DISTRICT'S PROPOSED BUDGET FOR FISCAL YEAR 2012-2013 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating budget for Fiscal Year 2012-2013;and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HACIENDA LAKES COMMUNITY DEVELOPMENT DISTRICT; 1. The operating budget proposed by the District Manager for Fiscal Year 2012-2013 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: January 21,2013 Hour: 9:00 a.m. Place: RWA,Inc. 6610 Willow Park Drive Naples,Florida 34109 Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 30th day of October,2012. .ture Si I. ;f - John Daugirda /in /.c Printed Name P • ted ame Title: Title: ,p-Secretary o Chairperson o Assistant Secretary o Vice Chairperson Fiscal Year 2012-2013 Proposed Budget attached. 161 1 A4 HACIENDA LAKES CDD FISCAL YEAR 2013 PROPOSED BUDGET PROPOSED 10/30/2012 1611 A4 STATEMENT 1 HACIENDA LAKES CDD FISCAL YEAR 2013 PROPOSED BUDGET GENERAL FUND(O&M) PROPOSED 10/30/2012 FY 2013 PROPOSED BUDGET I. REVENUE: DEVELOPER CONTRIBUTIONS $ 44,775 INTEREST - TOTAL REVENUE 44,775 II. EXPENDITURES: SUPERVISOR FEES 5,000 MANAGEMENT CONSULTING SERVICES 21,600 INSURANCE (Public Officials&Liability) 5,000 2 LEGAL ADVERTISING I 2,000 REGULATORY AND PERMIT FEES 175 LEGAL SERVICES 7,500 ENGINEERING SERVICES 7,500 MISCELLANEOUS (i.e., banking) 1,000 TOTAL EXPENDITURES , 44,775 III. EXCESS OF REVENUE OVER(UNDER)EXPENDITURES - FUND BALANCE- BEGINNING FUND BALANCE-ENDING $ - A 4 1611 STATEMENT 2 GENERAL FUND BUDGET EXPLANATORY NOTES REVENUES Developer Contribution — Based on a funding agreement, the Developer will fund the administrative and operational functions of the District. EXPENDITURES ADMINISTRATIVE: Supervisor Compensations -Each District Supervisor may elect compensation of$200 per meeting as permitted by Florida Statute 190. Maximum allowed is $4,800 per supervisor per year. ADP-Payroll Services - Payroll and withholdings service fee for processing District supervisor's payroll. • FICA: Payroll taxes associated with supervisor's compensation. Unemployment—Payroll taxes associated with supervisor's compensation Management Consulting Services—DPFG provides professional management, general fund accounting, regulatory compliance and administrative services to manage the District and to implement the Board's policies. Insurance (Public Officials and General Liability) — The District contracts for director and officer coverage and general liability insurance. Legal Advertisements — As part of regulatory due process, the District is required to advertise various legal notices for meetings, public hearings, public bidding, and budget and assessment matters in a newspaper of general circulation. Regulatory and Permit Fees—The District is required to pay an annual registration with the Department of Community Affairs. Legal Services—The District Counsel provides general legal services, such as consulting with the Board on governance issues, legal agreements, construction projects and other matters. Engineering Service — The District Engineer provides compensable services, such as reviewing and maintaining the District's infrastructure, certifying and processing construction requisitions,and working on other special projects. A-1 . . 1611 A 4 STATEMENT 2 GENERAL FUND BUDGET EXPLANATORY NOTES Miscellaneous —Unanticipated expenditures (i.e. banking fee and check order) that are not covered in other line items. Working Capital —The District will bill and collect revenues provide for adequate and available working capital to timely and efficiently pay for all operations during the year. Working capital will be advanced to the District on a quarterly basis. A-2 loll Alt < • d C 3 3 T CD W °•r) c`T CD d v V1 _T 7 d A 3 OA O .O 0 5 *J I- • I-1- 1-1 W 1 CD 0 fi p1 • • -► rt w 1-1- LO o O rt . J C7 C) 1 ' D W ID K O 1I X' rt 0 O fD M d rt It 0' n A /.� � f1• • °cam o it' •rt 0<Ct ;a o I 1 �a�� f D V t a ,,, c , 1611 A5 , , u j By HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 2-Approved Tentative.Budget: (Aupreved at the 510212013 meeting.) Prepared by: linnaell TRENT- MIMI 1611 A5 HERITAGE BAY Community Development District Table of Contents Page# BUDGET OVERVIEW Background Information .. ......... ......... .... .... ..... .... .... 1 OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances .................................... 2 Exhibit A-Allocation of Fund Balances ...................................,.........,.....,..,...........,,,..,.... 3 Budget Narrative ..... 4-6 DEBT SERVICE BUDGET Series 2005 Summary of Revenues,Expenditures and Changes in Fund Balances ...,...,,................. ........ 7 Amortization Schedule ...,. 8 BudgetNarrative ....................................... .................... ......... ....„.... ,...,,,..,... ..,. 9 SUPPORTING BUDGET SCHEDULE 2013-2014 Comparison of Assessment Rates 10 Annual Operating and Debt Service Budget Fiscal Year 2014 1611 A5 Heritage Bay Community Development District Budget Overview Fiscal Year 2014 1611 q 5 HERITAGE BAY Community Development District Budget Overview Background Information The following changes were made to the budget since the April 4,2013 Board of Supervisor's meeting: ➢ General Fund • Page 2- Updated actual column thru March 2013 and Projected for April thru September. • Page 2- Added for FY 2013 Projected under Field for the two lake erosion projects for $250,000. Y Debt Service Fund • Page 7- Updated actual column thru March 2013 and Projected for April thru September. Budget Highlights Budget Comparisons Additional Budget Notes Annual Operating and Debt Service Budget Fiscal Year 2014 Page 1 1611 A5 Heritage Bay Community Development District Operating Budget Fiscal Year 2014 1611 A5 HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 MAR-2013 SEP-2013 FY 2013 FY 2014 REVENUES Interest-Investments $ 2,592 $ 500 $ 1,009 $ 250 $ 1,259 $ 500 Interest-Tax Collector 35 - 26 26 - Special Assmnts-Tax Collector 141,375 151,750 141,045 10,705 151,750 151,750 Special Assmnts-COD Collected 13,759 4,018 2,081 1,937 4,018 4,163 Special Assmnts-Discounts (4,973) (5,953) (5,416) (11) (5,427) (6,070) 1 TOTAL REVENUES 152,788 150,315 138,745 12,881 151,626 150,343 1 EXPENDITURES Administrative P/R-Board of Supervisors 2,800 4,800 1,600 3,200 4,800 4,800 FICA Taxes 214 367 122 245 367 367 ProfServ-Arbitrage Rebate - - 600 ProfServ-Dissemination Agent - - - 5,000 ProfServ-Engineering 11,954 8,000 6,252 1,748 8,000 8,000 ProfServ-Legal Services 6,477 12,000 2,674 3,565 6,239 7,000 ProfServ-Mgmt Consulting Sery 35,000 36,050 18,025 18,025 36,050 37,132 ProfServ-Property Appraiser - 2,232 2,232 2,232 2,276 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,000 ProfServ-Trustee - - . - 6,000 Auditing Services 4,000 4,000 3,500 500 4,000 4,000 Communication-Telephone 26 50 7 9 16 40 Postage and Freight 562 1,020 480 640 1,120 1,300 Insurance-General Liability 5,500 6,050 12,740 - 12,740 14,651 Printing and Binding 989 1,698 472 629 1,101 1,400 Legal Advertising 841 3,096 547 353 900 900 Misc-Bank Charges 599 750 346 346 692 750 Misc-Assessmnt Collection Cost 1,897 2,977 2,713 264 2,977 3,035 Office Supplies 230 750 133 177 310 550 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 76,264 89,015 57,018 29,702 86,720 102,976 Field R&M-Lake Erosion - • - 250,000 250,000 - R&M-Contingency - 61,300 18,259 43,041 61,300 47,367 Total Field - 61,300 18,259 43,041 61,300 47,367 TOTAL EXPENDITURES 76,264 150,315 75,277 322,743 398,020 150,343 Excess(deficiency)of revenues Over(under)expenditures 76,524 - 63,468 (309,862) (246,394) 0 FUND BALANCE,BEGINNING 359,884 436,408 436,408 - 436,408 190,014 FUND BALANCE,ENDING $ 436,408 $ 436,408 $ 499,876 $ (309,862) $ 190,014 $ 190,014 Annual Operating and Debt Service Budget Fiscal Year 2014 Page 2 1611 A5 HERITAGE BAY Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2014 $ 190,014 Net Change in Fund Balance-Fiscal Year 2014 0 Reserves-Fiscal Year 2014 Additions Total Funds Available(Estimated)-9/30/2014 190,014 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 25,744 (1) Reserves-Erosion Control 58,000 (2) Subtotal 83744 Total Allocation of Available Funds 83,744 Total Unassigned(undesignated)Cash $ 106,270 Notes (1) Represents approximately 3 months of operating expenditures (2) Represents reserves for erosion control from FY 2009 Annual Operating and Debt Service Budget Fiscal Year 2014 Page 3 16 1 A5 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2014 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-CDD Collected The District will levy a Non-Ad Valorem assessment on all unplatted acres or platted but unsold parcels within the District that are not collected by the Collier County Tax Collector in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. Professional Services—Dissemination Agent The District is required by the Securities and Exchange Commission to comply with Rule 15c2-12(b)-(5),which relates to additional reporting requirements for unrelated bond issues. The District has contracted with Prager& Co. LLC to provide these reports. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested,review of invoices,and other specifically requested assignments. Professional Services-Legal Services The Districts attorney provides general legal services to the District,i.e.,attendance and preparation for Board meetings, review of contracts, review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc.Also included are costs for Information Technology charges to process all of Annual Operating and Debt Service Budget Fiscal Year 2014 Page 4 1611 A5 HERITAGE BAY Community Development District Genera!Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative(continued) the District's financial activities,i.e.accounts payable,financial statements,budgets,etc.,on a main frame computer owned by Severn Trent in accordance with the management contract and the charge for rentals. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit"A"of the Management Agreement,with a moderate proposed increase. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The FY 2014 budget for property appraiser costs is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2005 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Communication-Telephone Telephone and fax transmission expenditures. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projected increase in the premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts, Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Annual Operating and Debt Service Budget Fiscal Year 2014 Page 5 1611 A5 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative(continued) Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs is based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity. EXPENDITURES Field R&M-Contingency This is for any repair and maintenance items,such as erosion control and lake maintenance for the lakes of the District, if needed. Annual Operating and Debt Service Budget Fiscal Year 2014 Page 6 1611 A5 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2014 1611 A5 HERITAGE BAY Community Development District Series 2005 Debt Service Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 MAR-2013 SEP-2013 FY 2013 FY 2014 REVENUES Interest-Investments $ 1,009 $ 500 $ 403 $ 97 $ 500 $ 500 Special Assmnts-Tax Collector 1,392,800 1,452,850 1,350,363 102,487 1,452,850 1,452,850 Special Assmnts-COD Collected 107,300 31,500 33,300 33,300 33,300 Special Assmnts-Discounts (48,988) (57,154) (51,852) (5,302) (57,154) (58,114) TOTAL REVENUES 1,452,121 1,427,696 1,332,214 97,282 1,429,496 1,428,536 J EXPENDITURES Administrative ProfServ-Arbitrage Rebate 600 600 - 600 600 - ProfServ-Dissemination Agent 5,000 5,000 - 5,000 5,000 ProfServ-Property Appraiser - 21,433 • 21,433 21,433 21,793 ProfServ-Trustee 5,926 6,000 5,432 494 5,926 Misc-Assessmnt Collection Cost 16,651 28,577 25,970 - 25,970 29,057 Total Administrative 28,177 61,610 31,402 27,527 58 929 50,850 Debt Service Principal Debt Retirement 355,000 375,000 - 375,000 375,000 395,000 Interest Expense 1,023,625 1,004,300 502,150 502,150 1,004,300 983,675 Total Debt Service 1,378,825 1,379,300 502,150 877,150 1,379,300 1,378,675 - ' TOTAL EXPENDITURES 1,407,002 1,440.910 533,552 904,677 1,438,229 1,429,525 Excess(deficiency)of revenues Over(under)expenditures 45,119 (13,214) 798,662 (807,395) (8,733) (989) OTHER FINANCING SOURCES(USES) Other NonOperating Uses (657,585) - (657,585) • Contribution to(Use of)Fund Balance - (13,214) . (989) L TOTAL OTHER SOURCES(USES) - (13,214) (657,585) (657,585) (989)1 Net change in fund balance 45,119 (13,214) 141,077 (807,395) (666,318) (989) FUND BALANCE,BEGINNING 1,799,010 1,844,129 1,844,129 - 1,844,129 1,177,811 FUND BALANCE,ENDING $1,844,129 $ 1,830,915 $1,985,206 $ (807,395) $ 1,177,811 $1,176,822 Annual Operating and Debt Service Budget Fiscal Year 2014 Page 7 1611 A5 HERITAGE BAY Community Development District Series 2005 Debt Service Fund Debt Amortization Schedule Series 2005 Special Assessment Bonds Date Balance Rate Principal Interest Total 11/1/2013 17,885,000 5.500% 491,838 5/1/2014 17,885,000 5.500% 395,000 491,838 1,378,675 11/1/2014 17,490,000 5.500% 480,975 5/1/2015 17,490,000 5.500% 420,000 480,975 1,381,950 11/1/2015 17,070,000 5.500% 469,425 5/1/2016 17,070,000 5.500% 445,000 469,425 1,383,850 11/1/2016 16,625,000 5.500% 457,188 5/1/2017 16,625,000 5.500% 470,000 457,188 1,384,375 11/1/2017 16,155,000 5.500% 444,263 5/1/2018 16,155,000 5.500% 495,000 444,263 1,383,525 11/1/2018 15,660,000 5.500% 430,650 5/1/2019 15,660,000 5.500% 525,000 430,650 1,386,300 11/1/2019 15,135,000 5.500% 416,213 5/1/2020 15,135,000 5.500% 555,000 416,213 1,387,425 11/1/2020 14,580,000 5.500% 400,950 5/1/2021 14,580,000 5.500% 585,000 400,950 1,386,900 11/1/2021 13,995,000 5.500% 384,863 5/1/2022 13,995,000 5.500% 615,000 384,863 1,384,725 11/1/2022 13,380,000 5.500% 367,950 5/1/2023 13,380,000 5.500% 650,000 367,950 1,385,900 11/1/2023 12,730,000 5.500% 350,075 5/1/2024 12,730,000 5.500% 690,000 350,075 1,390,150 11/1/2024 12,040,000 5.500% 331,100 5/1/2025 12,040,000 5.500% 730,000 331,100 1,392,200 11/1/2025 11,310,000 5.500% 311,025 5/1/2026 11,310,000 5.500% 770,000 311,025 1,392,050 11/1/2026 10,540,000 5.500% 289,850 5/1/2027 10,540,000 5.500% 815,000 289,850 1,394,700 11/1/2027 9,725,000 5.500% 267,438 5/1/2028 9,725,000 5.500% 860,000 267,438 1,394,875 11/1/2028 8,865,000 5.500% 243,788 5/1/2029 8,865,000 5.500% 905,000 243,788 1,392,575 11/1/2029 7,960,000 5.500% 218,900 5/1/2030 7,960,000 5.500% 960,000 218,900 1,397,800 11/1/2030 7,000,000 5.500% 192,500 5/1/2031 7,000,000 5.500% 1,010,000 192,500 1,395,000 11/1/2031 5,990,000 5.500% 164,725 5/1/2032 5,990,000 5.500% 1,070,000 164,725 1,399,450 11/1/2032 4,920,000 5.500% 135,300 5/1/2033 4,920,000 5.500% 1,130,000 135,300 1,400,600 11/1/2033 3,790,000 5.500% 104,225 5/1/2034 3,790,000 5.500% 1,195,000 104,225 1,403,450 11/1/2034 2,595,000 5.500% 71,363 5/1/2035 2,595,000 5.500% 1,260,000 71,363 1,402,725 11/1/2035 1,335,000 5.500% 36,713 5/1/2036 1,335,000 5.500% 1,335,000 36,713 1,408,425 17,885,000 14,122,625 32,007,625 Annual Operating and Debt Service Budget Fiscal Year 2014 Page 8 1611 A5 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2014 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-CDD Collected The District will levy a Non-Ad Valorem assessment on all unplatted acres or platted but unsold parcels within the District that are not collected by the Collier County Tax Collector in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The FY 2014 budget for property appraiser costs is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include,but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year Annual Operating and Debt Service Budget Fiscal Year 2014 Page 9 1611 A5 Heritage Bay Community Development District Supporting Budget Schedules Fiscal Year 2014 16I1 A5 HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2014 vs.Fiscal Year 2013 General Fund 001 Debt Service Total Assessments per Unit Units FY 2014 FY 2013 Percent FY 2014 FY 2013 Percent '3 FY 2014 FY 2013 Percent Product Change Change .a Change Executive $125.00 $125.02 0% $1,700.00 $1,700.00 0/ 4 $1,825.00 $1,825.02 0% 139 Classics $125.00 $125.02 0% 5 $2,690.00 $2,690.00 0% $2,815.00 $2,815.02 0% 95 Classics II $125.00 $125.02 0% $2,900.00 $2,900.00 0k $3,025.00 $3,025.02 0% 18 Coach $125.00 $125.02 0% $1,200.00 $1200.00 0/ $1,325.00 $1,325.02 0% 184 2 Story $125.00 $125.02 0% $1,000.00 $1,000.00 0% $1,125.00 $1,125.02 0% 364 4 Story $125.00 $125.02 0% $800.00 $800.00 0% $925.00 $925.02 0% 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2014 Page 10 1611A6 ' Heritage Greens Community Development District Board of Supervisors Ronald Parrott,Chairman Calvin Teague,District Manager George Coombs,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer • Jim Marshall,Assistant Secretary Henry Michaelson,Assistant Secretary Regular Meeting Agenda - Revised Monday,January 21,2013—6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Audience Comments 4. Approval of the Minutes of the December 17,2012 Meeting 5. Old Business A. Canal Fire Pit Update B. Security Camera Update C. Comments on Lykin Signs Responses to Cleaning Issues 6. New Business A. Gate Maintenance Contracts B. Clicker Distribution Program C. Wall Cleaning D. Transfer of Maintenance Responsibility for Sidewalks and the Walls to HGCA E. Transfer of Maintenance Responsibility for Irrigation and Landscaping to HGCA 7. Supervisor Committee Reports A. Landscaping and Beautification i. Discussion of Specifications for Landscape Enhancement Request for Proposals B. Drainage and Preserves 8. Manager's Report A. Follow-Up Items B. Approval of Financial Statements 9. Attorney's Report 10. Engineer's Report 11. Supervisors' Requests and/or Comments 12. Audience Comments 13. Adjournment Note: Next meeting is scheduled for Monday,February 18,2013 at 6:00 p.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 1611A6 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 59698475 NOTICE OF MEETINGSHE State of Florida NOTICE OF NOTICE OF MEETING Counties of Collier and Lee ,,;trop Before the undersigned authority personally x k � t " rzta�g6 esnsCam. rCy r appeared Lynn Schneider, says that she servesfk �+Aew�et°pmon `�b u K The Board of Sui�F["i of �ge�r4eg�, omyiii11, t�.° t,* the Order Entry Data Specialist, of the NaplelreS Immh°zy'r� 'Ztsrr , �GrEre,ov�iQ `pFroi,� ttn° Daily News, a daily newspaper published at Na Mnndaye� °nfas+ ai�af�ed' � in Collier County Florida: distributed in Co dA {�a afisoi and Lee counties of Florida; that the attache t; -Myfx 1�Ne l k, t 't copy of advertising was published in said ' newspaper on dates listed. Affiant further says that the said Naples ltgZrNIUAAEigkvvoov News is a newspaper published at Naples, in , ke6 Collier County, Florida, nd that the said a- r, e i '`4 8 r , T`c 7h maY bf asdom wre4- or mare>SuPenrisor{wii�pattl¢Pat�ti "x`el Ng eebn9s mey be s°p s1u d 40 datg'�7�ipse a plarei9.�7�sPeafiei newspaper has heretofore been continuously yep t �}npiitcre�gi#hs:mee�1PD; ' r k - � � � , day and has been entered as second class mail Anr PCt uln°�:ea' a�w" oaatr°°�ac�t' m� '�be" e° r : ?i�aisttWOr,WiCnda icji ititt ee lg K the Ddstnc� fide a 954) Srie-: matter at the post office in Naples in said Collier County, Florida, for a eriod of 1 each perso "'h°aeua s .aPpe4i;"y''n'°" amen f+e=e MeeR"'9`- a3"Se p Y i:Tfsa�person will need record Of the taraceedi apd 14t accPtdddgly a pe k may need to pns4re }sat 44.4iiki Tecorsd e proceo s��..ss made nc 49 next preceding the first publication of the {^ineteshmnryaodevKieaceuponWnda�shapsai�tot>Gbaed� *: attached copy of advertisement; and affiant calvinTe u' a h & a t PY ,� further says that he has neither aid nor an'�r y p =tseoten,ner zotz.' promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/17 AD SPACE: 56 LINE FILED ON: 09/17/12 //1/2 I Signature of Affiant �1yt� ✓' Sworn to and Subscribed before this O�UI day f 201:4 Personally known by me 44 ROSEMARY TURNER Commission#EE 069303 „,, �•.,.�� Expires June 29,2015 -'� Boededlrs Troy Fain Warm 804385-7019 . _ . . . . 16x1 1A6 O 0 a . c v v N c inctq m to D a o C,_ n N 'u m O C y m N 0- O N N m N N N N N • NN O NN m O R V C r.- p aNCaN mm.,,- . ` // a NNN ��g te S y NNN N _ t� 7 O O O O o O ` J , fi aaaa o KI N 9 d y t: L (} �U pUp�� Hi T IE „� , as a am ° yy V n S \ Q C N v,Nn°' V l'Oi �' V • m Neav vr> .. li �j gi a 5 NS p \ . } U' m A N N N N N ` _ 1 15.7 E c u _ ° E s m ° o a. @moo 2 , �aT r� fib, co C C ,O Q, G°O .p, E It v c EpP; Eo W : E ''' TA N O t� y tt v v V1 m � > a 0 0 P o 8 (Y\ o v a m v° m in c m tt U U a pm J u t m W m LL d C Y°w 5 °' m m m m Pa 2 c E 3 $ 8 Qm Z 0 m c c N G U 3 d W j Un O a 5 4n IA 2 a pm am N C N CO . . . 1611 A 6 AcTioN ECURITY 1505 Manor Rd Englewood,Florida 34223 Phone-941-475-0460,Fax-941-473-7362 Submitted To: HERITAGE GREENS CDD 2396 HERITAGE GREENS DR. NAPLES,FL.344119 Reference:FULL ALL-INCLUSIVE MAINTENANCE CONTRACT FOR ALL GATE EQUIPMENT Please find enclosed our proposal to provide our"Full Service Customer Protection Plan"for the specified equipment listed below. All materials and labor required to support this agreement are included together with preventative maintenance checks. Under our Agreement, you can safely budget for the normal maintenance of your system. We guarantee you the response and correction times required. Contained in this proposal is the following documentation: • Full Service Customer Protection Plan/Schedule of Services • List of Equipment Protected/Cost/Acceptance Page If this Agreement is acceptable, please have the documents executed by an authorized company official and returned to my attention with a check for the first month. Upon receipt,your coverage will be activated. Please contact me if you have any questions regarding our proposal. We look forward to serving you. Sincerely, Randy Ruberg 1611 A6 ACTION SECURITY, INC. Service Investment Information Cost and Acceptance Equipment Location: HERITAGE GREENS Equipment Covered: All Gate Access Control Equipment Term Of Contract: ONE YEAR. Automatic Renewal annually unless notified in writing 45 days prior to expiration. Renewal date is one year from date customer signs original agreement. Annual Increases may occur but shall not exceed 5%,unless additional equipment has been added to the agreement. (Note:Contract can be cancelled by either party with 30 days written notice). Billing Period: MONTHLY(in advance). First payment to accompany signed agreement. Payments are to be made monthly within 30 days of receipt of invoice. Note: Action Security offers a 5%discount for annual agreements that are prepaid in full in advance. Amount Per Month: $275.00 ACCEPTED BY: CUSTOMER: ACTION SECURITY,INC. Date Date Authorized Signature and Title Authorized Signature and Title 1611 A6 ACTION SECURITY, INC. BASIC Service Customer Protection Plan Schedule of Services Availability: Monday to Friday, 8:00 a.m. to 5:00 p.m., included in this plan. Emergency night, weekend and holiday service is available for an additional cost. Response Time Range: Within 24 hours of a properly placed service call by authorized representative. Response Status: Priority response. The customer is placed at the beginning of the service request log ahead of all non-service contract customers. crat Preventative Maintenance: POtiatterti ACTION SECURITY,INC. Service Investment Information Cost and Acceptance Equipment Location: HERITAGE GREENS Equipment Covered: All Gate Access Control Equipment Term Of Contract: ONE YEAR. Automatic Renewal annually unless notified in writing 45 days prior to expiration. Renewal date is one year from date customer signs original agreement. Annual Increases may occur but shall not exceed 5%,unless additional equipment has been added to the agreement. (Note: Contract can be cancelled by either party with 30 days written notice). Billing Period: MONTHLY(in advance). First payment to accompany signed agreement. Payments are to be made monthly within 30 days of receipt of invoice. Note: Action Security offers a 5% discount for annual agreements that are prepaid in full in advance. Amount Per Mo ACCEPTED BY: • ADVANCED . Door and Gate, Inc. 932 Hidden Terrace Rd. Naples, FL 34104 TEL: (239)289-4441 FAX: (239)963-1160 E: Advanced®oorFlarida @Yahoo.Corn, 2013 MAINTENANCE & SERVICE AGREEMENT 01/15/13 SERVICE CUSTOMER Severn"f rent Mgmt Services Heritage Greens 2215 Heritage Greens Dr.Naples. FL The equipment covered by the terms of this contract consists of: Gates and Hardware Operating Systems Safety Controls Communication System BENEFITS: Contract customers shall receive the following benefits: Priority status over non contract customers for all repairs. Technicians service contract customers before servicing non-contract customers st hourly rate than non-contract customers (see rates below). 0) 4) maintenance calls per year (Quarterly), where we will perform the following. 1. Inspect, clean or replace electrical contacts, wires and terminals to insure proper electrical continuity. 2. Check and test safety controls (safety loops and photocells) to ensure immediate response to mechanical malfunctioning. 3. Check bearing and motors for visual wear, lubricate as required to minimize overheating. 4. Check hydraulic fluid lines; bleed hydraulic lines and replace fluid in operators. 5. Check belts and chains; adjust limits for proper gate closure (where applicable). 6. Check driveway sensors for correct sensitivity settings. 7. Check proper operation of telephone entry system. 8. Check proper operation of radio receiver and antenna connections. 9: Inspect gates and hardware, grease fittings, adjust hinges as needed. 10. All service performed during normal working hours (8AM to 5PM, Monday to Friday) REPAIRS: If, during the year,your equipment is not functioning properly, we will furnish a service representative to inspect the equipment and make any necessary repairs to ensure proper operation of the gates. Such calls shall be based on the rates specified below. I _ _ _ 16 1 1 A 6 RATES: Contract customers shall be billed for normal service calls at a rate of$80.00 per hour, and emergency service (weekends and holidays) at a charge of$ 120.00 per hour. Contract customers shall receive all materials at list price. All billable time based on travel time plus the time to repair equipment. DISCLAIMER: Advanced Door and Gate will exercise its best efforts in performing the above services, and the Customer agrees that in connection therewith Advanced Door and Gate does not assume responsibility for delays of failure in furnishing parts thereunder caused by Acts of God, lightning strikes, power surges, failure of transportation, discontinuance of manufacture, ready availability of parts and causes beyond Advanced Door and Gates'control; for injury or damage to persons or property on the premises for any cause whatsoever or from interruption in the operation of the Customer's business or any other equipment on the premises, or for any consequential damages whatsoever. This contract covers all agreements in respect to the equipment described herein and no verbal agreements or understandings shall modify the terms of this agreement. This agreement in no way guarantees uninterrupted gate operation through the period of above timeline COST: The above maintenance and service agreement to cover(4) preventative maintenance service calls at $280.00/call totaling$1120.00 will become effective upon acceptance of this agreement. The prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Signature Date Contact: Name Cell# Work# �� A6 1611 Shining Spaces Exterior Cleaning Specialists 1616-102 W.Cape Coral Pkwy.PMB-172 Cape Coral, FL 33914 Phone(239)542-7781 Fax(239)542-9544 Fully Licensed,Insured&Bonded Contract for Cleaning Rust stains/Mold & Mildew Removal To: Cal Teague/Barbara Colao,CAM From: Matt Blaisdell,Shining Spaces Re:wall cleaning service for Heritage Greens CDD Dear Ms. Colao, After reviewing the Heritage Greens CDD property and accompanied bid request from Severn Trent Services I've developed the following price for service. Please let me know if we need to make any adjustments. Services to be provided on separation wall along Heritage Greens Dr.between Heritage Greens and Laurel Oak school(from entrance to first residential property, approx 2/10 Mi.).Both sides. Note: some areas are inaccessible due to vegetation. 1.Treat area's with anti mold/mildew and or rust chemical as needed. Total cost for services listed $1,000.00 - Access to fresh water must be provided. - Some temporary discoloration of grass adjoining concrete may occur. - Payment due upon completion. - It is understood that not all stains can be removed though every reasonable attempt will be made to do so. - Work will be conducted in a professional manner according to industry standards. Matt Blaisdell 01/09/13 Authorized Rep. date Shining Spaces Heritage Greens, CDD Page 1 of 1 lo I 1 A6 Utilize the $1600 for sidewalk cleaning by underwriting the local associations as they power wash their driveways. Operating like a grant,this will work toward establishing collegiality between the CDD and the HOAs while allowing them to remain autonomous and honoring that autonomy.This allows the HOA to decide whether to clean their driveways while removing any expense occurred while cleaning anything in the purview of the CDD.Additionally,this reduces the overall cost to the local association. It corrects the misconceptions that the cleaning of the sidewalks was"free" because they were actually included as part of the overall cost. This also provides incentive for cleaning the sidewalks as well as eliminating the expense of a sidewalks only policy—as this means cleaning all the sidewalks, something like an area that is one meter x two kilometers. Funds would be distributed based upon a percentage of area covered (100%of the total area= $1600).The possibility also exists (if we were to appropriate just a little more in funding)to also power wash the wall separating Heritage greens from Laurel Oaks (200 meters)at the same time. This address a common overlap and hopefully initiates a new spirit of cooperation in solving common problems. If an association decides not to use the funds allocated and does not clean driveways,then those unused monies are not to be accumulated but rolled over to the general Fund.These monies are available on a per year basis. The side of the street which does not have sidewalks, does however have gutters and thus also qualifies for a percentage of these funds. If successful,this concept might also used for common tree trimming as well. kv 1611 A6 8S S S8 al a to- tO 409 69 E ',1 .G 19 N ,-- I S *i- o ao m a N 0,2 0 C .4 .... w O▪ g . 02 c as c D 0 r1-3 —im ... 0.1 .- m 4 ot.03 (5 tl, at al (0 0 ,... E -t- 4 I LLI, 71 a) mE 2 LL ..c (I) IS -2 g S 10- c o ... = ca ID t..) a. #., 0 4J a a 03 el 1. 2 ...., 0 a -, 0 N 161r1 A6 Page 1 ha1�1 _ 1/21/2013 1 C It rl. 'sP �"3 voismomr AI4INSCAPE SERV) ADOPT ._ ;' 'aiIM=5,12'r`"':' A,='. 1.,lr Heritage Greens CDD Name:CaITeegue MAINSCAPE,INC. Phone:239-245-7118 3080 Ravenna Ave. Alt:239-223-4437 Naples,FL 34120 Email ,t:OMMG.NIT d E;,.. ,. .:9 WQRkl2HDEf.R .,,. .,F 1 k t . °/.tfrcOUN ROLE.` ,.."#'r W,. rt':.r 4.0WU,.,s`311 D4 Th n. ,x, : heritage Greens Kenny Flage Phone:(800)481-0096 Fax (239)597-4384 1521•LANDSCAPE INSTALLATION 1?RQPDSAkAR i..xat,.,.s3i 11kr,00 �'„ tSKin....:%4y!liw_f ..='" 1Z! A x:k i`„.e°.a`l41..e. ,.„ s,anza Entry enhancement :u F+• CI.F.)�S DISCBIVfI_s _ /00.0 41.5 ,..§.'°_.'.` .-x: :.°`sad. :``.,..)k °S�a • X1• a ” Y AL Sun bromeliads 30 3 - EA 5. 65.00 5 195,00 Aechemea blanchetiana bromeliad 3G 3 EA $ 65.00 $ 195.00 Mamey cretons 3G 21 EA S 15.50 $ 325.50 Duranta Gold Mound 30 24 EA $ 1550 $ 372.00 Flax Illy 3G 18 EA $ 1530$ 279.00 Foetail fern 3G 15 EA $ 15.50 $ 232.50 Helianthus(Beach daisy) 1G 20 EA $ 7.50 $ 150.00 Draceana Black Magic 7G 4 EA $ 52.50 5 210.00 Boulders,9 varying sizes 1. L5 $ 750,00 $ 750.00 Plant removal and disposal in all three beds 1 ES $ 350,00 S 350.00 Floratam sod 150 SF $ 0.75 $ 117.50 Red Mulch 2CF 220 EA $ 6.00 $ 1,320.00 Notes:ALTERNATE MULCH:GRADE A CYPRESS 150 bags,3CF @$9/bag installed. LTOTAL: $ 4,491.50 E Cvntlitlntts: lire above price is good lia':i0 days Rem date of proposal. Any additional trips to the site caused by the customer for masons wu:onhnlled by hiainscaltc.Inc..will result in a 565.00 trip charge'pet event Nu svananty nn nun,phuited nmtenal.All mater d is gaarenleed to be as spcciiled.Tiansplanied plant material is not coveted corder wanwny All wwk is to be completed in a workmanlike nranra:r according to standard practices. All agreeirtents are contingent upon.strikes,accidents,or other delays beyond ow-cronnel,The purchaser is to carry fire,ionrudo,and other necessary insurance..Meinscape,Inc..is insarrd for workman's compensation,general liability,and automobile liability,Certificates of insurance are available upon roiliest. ferrite: Net due upon receipt,subject to a'_%pot tnonth late chur0o on host due accounts will,cents mucwred in coltcctian of this contract,mcludiitg reasonable attorney's fees,to he paid by tire purchases ;lcceptrnee of Propnxalr Tito above priers,specifications,method olpuyntent,courlitions and terms of payment sic satisfactory and hcteby accepted. Maintops,Ina is authoiiscd no do the work as specified Mainncapo or Purchaser rimy cancel this contract an any time upon giving a 30-day nnrice ar upon customer default of payment terms. Purchaser's Signature Proposed By Nancy Clark Account Manager 1/21/2013 Name Title Date Name Title Date 16 1 . A6 Page 1. ;zDATE . 1a, ;w Rr `s ��a 1/21/2013 " ' a '€'' '.`ft; IM•4INSCAPE ,,>:.".'.SERVKE:`ADRRE55'.n u<,``,�BIWAlQAV7��$S. "'.`'1"!�=�� i`�" l1NTJ�`7I�CflBftAA710�1wX'R•, ��3 ��, ,t�?��>.,.��..��91RJ lI�k��}C!{FR�9Sx�� sa,.... .`"a `�' Name: MAINSCAPE,INC. Phone; 3080 Ravenna Ave. Alt: Naples,FL 34120 Email: :40t1AAA1lN NAAArs:, . .:;_gA. Heritage Greens Greg Goddard,0.14,EPA Water Satre Partner Phone:(800)481-0096 Fx 239)597-4384 'iG1CRediiraklkitritm*O}?bMEr "t y �e x teaf b s t zt F i n " irrigation gamg)-50,44 wEINt!.4,RtCli ufStT81�u . adding head alter removing drip 19 $ 30.00. $ 570.00 move heads for correct placement 11 $ 25.00 $ 275.00 change nozzle to compensate low pressure Toro Precisbn 42 $ 7.00 $ 294.00 labor 15 $ 45.00 $ 675.00. $ $ (JOtes:Currently there is drip tubing that run when the spray heads nun.Problem with this is the drip puts down 1/3 the amount of water spray heads.Our proposal is to remove all drip tubing and reinstall spray heads.Because of the low pressure in the guard house island It is required that every tread on this zone have nozzle changed to low flow to compensate for low pressure,Proposal includes irrigation improvments at both entrance sl;n beds and island around:uard house. TOTAL: $1,814.00 Canr/irionnz "thu alloy,p.ice is good i9u 30 days Itum slate of proposal.Any additional trips to the site caused by the nrsiounar f r reasons uncontrolled by Mainscape,lira,will result m a 595,00 'top charge'per event No wanangy eu Ii uupiauetl nuitenal. All watenal is guar:uneed to be as spectlied.Tnmsplanteal plant material rs lint coveted mud a uarranro .111 work us to be completed in a workn,snl,ke manner accordu,mg to standard practices. All ngreernents are contingent upon strikes,accidents,or otherdelays beyond our control.'rim purchaser is to curry lire,tomado,and other necrosary insurwsc.. Mainscapu,Inc.is insured for workmnti s cetepensall lit,general liability,and automeslote,liability. Cegiticalec of insurance arc available upon request. 7arm.r: Net dart upon rexaipt,subject ton 2%per month lama charge on past due acoounts with costs inured in collection of this contract,including reasonable.attenley's tiers,to 6e paid by rIra pwrdtaser Accepuvree o/propara(:The above prices,spccihcatioes,medtod of paymei4,conditions evil terms of payment are satisfactory and hereby accepted, Horoscope,Inc:in euthoei ed to do the,snack as specified, Maresespe or Pmchnser tiny cancel this contract al any time upon giving a 30•day notice or upon rostelrtr default elpaynreet rents. Purchaser's Signature Proposed By Greg Goddard,CLIA Naples Irrigation Dept. 1/21/2013 Name Title Date Name Title Date 1611 ' A6 Page 1 of 1 Colao, Barbara - From: Teague,Cal Sent: Monday,January 21,2013 10:47 AM To: Colao, Barbara Subject: FW:PJM new proposal for front entrance(Heritage Greens) Please print From; Marsha Coghlan[Mailto:cddmarsha @gmall.com] Sent: Monday,January 21,2013 10:41 AM To:Teague, Cal Subject:PJM new proposal for front entrance(Heritage Greens) Cal: Can't forward original quantities of plants given to PJM--here they are: 9 boulders(varying sizes) 3 sun bromelaids 3 blanchatiana bromelaids 21 mammy crotons 24 duranta gold mound 18 flax lily 15 foxtail ferns 20 beach daisy 4 black magic sod mulch irrigation(to support new plantings) attach to PJM's proposal-- Thanks Marsha 1/21/2013 f� A6 . . 16i1 Page 1 of 2 Colao, Barbara From: Teague,Cal Sent: Monday,January 21,2013 10:46 AM To: Colao, Barbara Subject: FW:Heritage Greens front landscape proposal Please print From: Marsha Coghian [mallto:cddmarsha©gmail.com] Sent: Monday,January 21, 2013 10:25 AM To:Teague,Cal Subject: Fwd: Heritage Greens front landscape proposal Forwarded message From:Pat Wallrich<pjmlawn @centurylink.net> Date:Mon,Jan 21,2013 at 6:36 AM Subject:RE:Heritage Greens front landscape proposal To:Marsha Coghian<cddmarsha @gmail.com> Good morning Marsha; Hope this is satisfactory for your meeting tonight. Final quote per letter of request from Marsha and landscape committee; 1. Removal of all existing plants front and sides of both entrance signs 2. Removal of plants and flowers around fountain island and no removal of existing plants between gate house and fountain 3. Removal of old irrigation drip line 4. Removal of all debris(old mulch and poor soil) 5. Yard prep areas for new plantings and prep areas for boulders to be placed embedded slightly in to ground to show they aren't'just dropped on ground 6. Rake out and slope new ground and dirt to fit new landscape and drainage 7. Executive irrigation to install new sprinklers for adequate coverage 8. Classic lawn to do plantings and sod work for Pjm(I'm booked through June on Landscape work,but will supervise all work and I'm very confident in Manny's experience and quality) 9, Landscape will be laid out prior to planting of shrubs and will be planted once approval from board on layout(this will eliminate any replanting and additional expense) 1/21/2013 . • 16 1 . A6 Page 2 of 2 10. Prior to mulch a pre-emergent weed control will be applied to help eliminate new weed growth 11. Starter fertilizer for sod and shrubs $5156.00 price includes all request and will not exceed this amount unless changes to existing or extra work during project. Plants are priced out at 3-gallon containers and 4-black magic plants at 7-gallon containers Rocks are varied in size and average of 300 Lbs.would be placed with fork lift and placed(I will hand select to fit landscape and plantings) If approved will send a contract for a signature and start to finish schedule. Thank you Pat PJM: From: Marsha Coghlan [mailto:cddmarstia@gmall com] Sent:Wednesday,January 16,2013 12:42 PM To pjmiawn @centurylink.net Subject: Heritage Greens front landscape proposal Pat: Regarding your proposal for upfront entrance,exit and fountain area new landscaping--can you give me a new proposal for all work and planting and disposal with the following changes to your proposal? 9 boulders(varying sizes),3 sun bromelaids, 3 blanchatiana bromelaids,21 mammy crotons,24 duranta gold mound, 18 flax lily, 15 foxtail ferns,20 beach daisy,4 black magic(instead of ti-plants),sod, mulch and irrigation(for new plantings). Also please note that I have a new e-mail address:cddmarsha@gmail.com(no more centurylink) Marsha Coghlan CDD Heritage Greens 1/21/2013 A6 iou 1 December 30,2012 Severn Trent Services Attn:Barbara Colao 1342 Colonial Boulevard Fort Myers,FL RE:Painted Markings at Heritage Greens On December 29`h, we examined the striping that was performed at Heritage Greens per your request. We found several problems concentrated mainly at the stop bars that were re-striped throughout the community.Please find below a description of the problems we discovered. 1. The striping paint applied to the stop bars is too thin in our opinion. The stop bars on any roadway receive the most wear of any pavement marking because they are exposed to the increased friction of tires actively stopping as they are driven over. It stands to reason that a thicker application of paint is crucial in ensuring long-term durability.A thicker paint application is also necessary since glass beads were applied to the stop bars.The paint is too thin to hold the glass beads and as a result, the beads are wearing off prematurely resulting in decreased reflectivity. 2. The striping was performed by hand in the center of the stop bar lines instead of with the machine.The operator who performed the re-striping painted the edges of the stop bars with the machine, but then filled in the center of the stop bars by hand — that is to say, he disconnected the paint gun from its fixed position on the machine and sprayed,by hand,and in a wave pattern,the center of the stop bar lines.This resulted in a messy wave pattern which has thinner and thicker sections over the line. Variations in the paint thickness from the hand spraying has resulted in poor glass bead retention:glass beads did not adhere to the part of the line with a thin application of paint while in areas with a thick application of paint, the glass beads sunk into the paint and became covered. 3. The glass beads were broadcast by hand and too late.The operator of the striping machine did not use an automatic bead dispenser which would be attached to the striping machine. Automatic bead dispensers are critical in ensuring a consistent application rate and uniform coverage of the striped lines.They are also essential because they dispense beads as the line is painted so that the paint does not skin over before the beads have a chance to adhere. Upon close examination, it can be clearly seen that beads were broadcast by hand after the line was painted and had begun to skin over. A majority of beads did not adhere properly because the paint was skinned over,and others fell in large clumps from being tossed by hand.The clumps of beads have caused the lines to appear blotchy. 4. The stop bars were striped with paint instead of with thermoplastic. We highly recommend the use of thermoplastic for stop bars since they are so prone to wearing out prematurely. Thermoplastic is more expensive in the near-term, but the use of thermoplastic pavement markings completely eliminates all of the above problems.Thermoplastic markings last as much as (7)times longer than painted markings,are(6)times thicker and have glass beads integrated throughout. Thermoplastic markings are also safer because of the increased visibility of the material when compared to traffic paint. ... . . _ . . 16I i A 6 5. The"pores"or"pock marks"left by beads that failed to adhere in the painted surface have filled with dirt and debris causing the line to appear dirty. Thousands of small pock-marks in the surface of the line have been created by the glass beads that detached due to inadequate adhesion. These pock-marks have been filled by dirt instead of the glass beads. When viewed from afar,this has caused the lines to appear dirty—see attached illustration. Good: Glass bead is 50%seated into the painted surface Bad:The glass bead has detached creating a pore into which dirt has collected - ----__... • SPECIAL DETAIL REPORT 16 1 1 A 6 Date: 9 t 3 Time tour began: 1LI3v hrs Time tour ended: 1,30 h,� Name of the Deputy on duty: W•R Shield #: L2t5 Car#: n52. At the end of the tour please email,inner-office or fax the completed form to Edvth, Bad Email: edvth.birri�aFoiiersherif:ore Inner-of1tce:Edyie Bird/Patrol HS or fax number: 239-252-0025. In the event of a problem please contact: Mr. Calvin Teague T: 239-245-7118-Ext. 301 0: 239-2234437 STOP ALL TRAFFIC VIOLATORS ! ENFORCE 20 mile per hour speed zone and all stop sign violations NOTE THAT THERE ISA TRAFFIC CONTROL AGREEMENT DATED 9-11-2007 DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TN -:a - -.3r} art<+., ^^' .4•:ao- x�;: �_R �a r..., Mbl,� S�wi �CRew3,�j t 14391FL-n�, 'i f�► sf� \-t Th 1 i4 a aA 14-t51r413,.-rf*A VI..W.t4;;P- s►1DAr't11Y' Si t,.- Watzu \°rJ-1h45 R.'vercx (5O5, r •� _ ISIS Fi.. - tc111 cet4-, 5C6p s 7c,4)xrrrevA t55Sh stM Ittcqn EM-m.15.4 6,N5- 5rers ,,/1 $aL,wo2,4 . c`4154Or■si 0u1X2t'ge5kP21- , 1 s-rCP S�� cry l- ..t,a�-�)155 r\,-( es.c- ini Bias G ..\i'rz. .,,x .,.�� - Li \-ar \--N4144.11: . ,r�c�,alti�.�rn. ,ztas2E ►oa-crJstipsk (wt- eAwk,. 3 tk.3 ��c Qf •�►r �u•' cArrc •.K04 C i 3r i 8-u�.a� t�fk ► c,s��w �-ss,�a �a5'�S i 51ct04 t � .c�f`7C►prnn,S�P� v N1N6,. 16IrA6 ,.;..?„...,....„..,,,,,..,.„. .,..:,....„..„,„.„...„..... „, .... , ,. , .. .....:,..„...„,...„:„.,,,,,,,,,...,. , . , ,... , , . ,, ,.., . . , , ..... . „........:. : „...,...,,,,....,,,,,,,,,„:„....-..... . . , .., :. . . • . . . , , .„. . :.„ . .,„ . a , ., .. .... . .. . .: ... , ,, .., , ., . „.: ..„.. .. .,..,„ - - . . , : ..:.,.,,..... .. .. ,,. ..,„:.., „,.. . . „ „,,. . . , . . . , ., . .,..,.,,,,,,, , .. ,., .:,.,„,.. , .....,,,,,.: .., . f': . ti - . ' '-'''- - gt --..a`":'t'°a..—_ .mom,.. _, __ -. P 161 i _ • S i¢ 1 .,,s�%"• '�" ' # a2WJ• ' x f ? "'E`x F�+f �4 yi s aY '41:'-' ' } „. . k..7:',•:--,'s,,;,--,--',..4 .*, ,,,'. '.,tA.;`,,•,*.`. . 0 1,7 '':1.,44,--;'''Af'. s',:, 41::::; ?!.',1,;:.,,:...:,:5',,ti.:::.'i:.'J',:.fi:.-:.i....°.,,:::-2,..1"-'.,:: -:;-.:: ,,"FX�G �m' 'p b Y?.,'`-"A �f-Wr \x g , .,...„.A.'7,!,!-',-", ,54 2 9 y , ..... . ,..,.,... .," ,a`' �`. ,r-71--,-fir fib, t. s'�FL '" Y' fd r v v t t' r ,, S a` • $m y}X i S ,2 B A S S , vx S g; bu` T Rt. 44 d Xs2'sd L '" '' ioil A6 SEVERN Severn Trent Environmental TRENT Services, Inc. 4837 Swift Road,Suite 100 SERVICES Sarasota,FL 34231 CONTRACT IN CONSIDERATION of the mutual covenants and promises contained herein,Severn Trent Environmental Services,Inc.(the"Company")agrees to perform the following services for Heritage Green CDD c/o Severn Trent Management Services (the"Client"): Location of Work:Heritage Green Start Date: Upon Acceptance Anticipated Completion Date:N/A I. DESCRIPTION OF SERVICES: • Locate existing grate in green area. • Plug upstream and down stream pipe and dewater plugged area. • Clean and remove sand and debris from pipe with vactor truck. • Disposal at a DEP approved dump site. • Repair breach in pipe with mesh and concrete. • Restore area to its original form including fill dirt and sod. II. CONTRACT PRICE: The Client agrees to pay the Company for the services provided under this agreement as follows: Unit Cost or Total Cost Item Description Hourly Rate Lump Sum N/A $8,739.50 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. If any unforeseen problems should be discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified,rock removal,dewatering,cover-up,and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement,and must be added subsequently,at the cost agreed upon by both parties. Agreed to: (please initial) Pg. 1 of 4 16111A6 . Access Control: Gates are closed from Dusk to Dawn approx.7:45 PM to 5:30 AM Access during this time is as follows: 1.Residence Gate is by Clickers 2.Visitors Gate is by an acceptance signal from the Call Box. This requires a registered resident responding to a call placed by the Visitor/Guest via the Call Box. 3.Visitor Gate also has a special receiver that responds to a Emergency Vehicle Clicker Requests. 4. Guard can provide manual entry for various reasons i.e.Resident that for some reason does not have his clicker with him at the time of desired entry. The Guard usually confirms residence by checking Driver Licence address.Also Residents can provide the Guard with an approved list of Visitors for a specific date. This list is recorded in the Guard house on the day of expected arrival.This particular service is not available during times when the guard is either on patrol('/2 to 3/4 hour at 10:00 PM and 02:00 AM)or has checked out for the day at 02:30 AM. Therefore during these no guard times the only access is by methods described in 1.,2.,and 3. Guard Actions: 1.Guards do not prevent unwanted entries into the development. 2. Guards act as a convenience to residence that cannot use other access means.i.e.no clickers or can't use Call Box. 3.Twice a shift the guards take a tour of the development to observe any unusual activity. They can not take any remedial action but are required to call the Sheriff for support. Also during the early tour the Guard Locks the Club Hose per an agreement with the HOA,and during the later tour the guard unlocks the Club House and reports any illegally parked vehicles to the Tow Co.For towing. Problems: 1.Residents without a clicker or access to the Call Box have no means of entering the development during the Gate Closed/No Guard Times. 2. If guards were eliminated the Tour times would not be implemented along with the Club House Lock Up and Illegal Parking Towing actions. ri• • . • 16 I A6 Solutions: 1.One solution to the unguarded coverage which results in problems for residents needing entry during this period would be to increase the guard hours to correspond with the gate closed times.I.e.till)5:30 AM. This would add approximately$20,000 to $30,000 to our Security Budget. Due to late hours this of course would be to provide a service to a very small number of people. 2.The biggest problem with the Call Box is that it does not handle long distance phone numbers. A sizable number of our residents(especially seasonals)have out of state cell phone numbers.E could maybe upgrade the system to a long distance system at an increase in phone costs. 3.A brief review of several surrounding developments revels that they have gone away from a human guard and instead rely of a entry box for Visitors that is preprogrammed to a fixed four digit entry code. In this case the resident informs his guests just what number he should enter in order to gain entry.Residents still use a clicker type entry device for confidence. This code can be reprogrammed as necessary. This solution would eliminate the guards at the gate at a saving to the development of approximately$40,000 to$50,000/ Suggestion: We might form a study committee to study the various options including an input form a sizable number of residents as to their opinion about our existing system and any proposed changes. 16I A6 Heritage Greens Community Development District Financial Report December 31,2012 Prepared by SEVERN TRENT SERVICES 16I I A6 HERITAGE GREENS Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash&Investment Report Page 5 SunTrust Bank Reconciliation Page 6-7 Check Register Page 8-9 1611 1 A6 Heritage Greens Community Development District Financial Statements (Unaudited) December 31,2012 A 6 . . Heritage Greens Governmental Fund Community Development District Balance Sheet December 31,2012 GENERAL ACCOUNT DESCRIPTION FUND ASSETS Cash In Bank $ 227,415 Investments: Money Market Account 50,620 SBA Account 272 SBA Account-Restricted 354 'TOTAL ASSETS $ 278,661 I LIABILITIES Accounts Payable $ 13,174 Accrued Expenses 771 (TOTAL LIABILITIES 13,945 FUND BALANCES Assigned to: Operating Reserve 30,000 Irrigation System Reserves 7,500 Drainage Reserves 6,000 Wall Painting Reserves 6,000 Wall Replacement Reserves 12,786 Fountain Reserves 5,500 Signs Reserves 1,000 Roads&Sidewalks Reserves 16,201 Unassigned: 179,729 'TOTAL FUND BALANCES $ 264,716 I TOTAL LIABILITIES& FUND BALANCES $ 278,661 Prepared by: Report Date:1/9/2013 Severn Trent Management Services Page 1 . 1611 . ' A 6 HERITAGE GREENS General Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances • For the Period Ending December 31,2012 ANNUAL ADOPTED YTD YTD VARIANCE($) DEC-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 400 $ 100 $ 69 . $ (31) $ 35 Special Assmnts-Tax Collector 217,904 186,766 189,891 3,125 119,392 Special Assmnts-Discounts (8,716) (7,470) (7,581) (111) (6,518) Gate Bar Code/Remotes - - 140 140 - TOTAL REVENUES 209,588 179,396 182,519 3,123 112,909 EXPENDITURES Administrative ProfServ-Engineering 750 188 - 188 - ProfServ-Legal Services 3,500 876 193 683 - ProfServ-Mgmt Consulting Sery 35,895 8,974 8,974 - 2,991 ProfServ-Property Appraiser 3,269 - - - - ProfServ-Special Assessment 5,463 5,463 5,463 - 5,463 ProfServ-Web Site Development 650 650 119 531 119 Auditing Services 3,200 2,500 500 2,000 500 Communication-Telephone 50 12 - 12 - Postage and Freight 500 126 212 (86) 61 Insurance-General Liability 7,000 7,000 7,615 (615) - Printing and Binding 1,500 375 231 144 134 Legal Advertising 1,200 300 182 118 - Misc-Bank Charges 500 126 121 5 75 Misc-Assessmnt Collection Cost 4,358 3,736 3,646 90 3,144 Office Supplies 300 75 - 75 - Annual District Filing Fee 175 175 175 - - Total Administrative 68,310 30,576 27,431 3,145 12,487 Public Safety Contracts-Security Services 48,000 12,000 11,099 901 3,692 Contracts-HVAC 350 87 - 87 - Contracts-Sheriff 3,000 750 553 197 255 Communication-Telephone 1,500 375 308 67 103 Electricity-Entrance 2,200 550 531 19 230 Utility-Water&Sewer 900 225 196 29 126 Lease-Carts 1,500 750 - 750 - Report Date:1/9/2013 Prepared by: Severn Trent Management Services Page 2 . . . _ . . 1611 .A6 HERITAGE GREENS General Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending December 31, 2012 ANNUAL • ADOPTED YTD YTD VARIANCE($) DEC-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL R&M-Gate 4,352 1,088 - 1,088 - R&M-Gatehouse 1,500 375 150 225 150 Op Supplies-Gatehouse 250 63 81 (18) 81 Cap Outlay-Equipment 6,726 1,680 198 1,482 198 Total Public Safety 70,278 17,943 13,116 4,827 4,835 Landscape Contracts-Landscape 18,000 4,500 4,415 85 1,555 Contracts-Preserve Management 2,000 1,000 880 120 - Electricity-Irrigation 2,000 501 542 (41) 180 R&M-Renewal and Replacement 1,500 375 - 375 - , R&M-Canals 2,600 - - - - R&M-Fountain 900 225 775 (550) 425 R&M-Grounds 8,500 2,125 - 2,125 - R&M-Irrigation 2,500 625 - 625 - R&M-Preserves 500 125 - 125 - Misc-Special Projects 4,000 1,000 218 782 - Total Landscape 42,500 10,476 6,830 3,646 2,160 Road and Street Facilities Electricity-Streetlighting 11,000 2,750 2,124 626 708 R&M-Drainage 2,500 625 - 625 - R&M-Roads&Alleyways 2,000 501 360 141 - R&M-Sidewalks 1,750 438 - 438 - Traffic Signage Rehabilitation 1,250 313 - 313 - Reserve-Roadways 10,000 10,000 - 10,000 - Total Road&Street Facilities 28,500 14,627 2,484 12,143 708 TOTAL EXPENDITURES 209,588 73,622 49,861 23,761 20,190 Excess(deficiency)of revenues Over(under)expenditures - 105,774 132,658 26,884 92,719 Net change in fund balance $ - $ 105,774 $ 132,658 $ 26,884 $ 92,719 FUND BAL, BEGINNING(OCT 1,2012) 132,058 132,058 132,058 FUND BALANCE, ENDING $ 132,058 $ 237,832 $ 264,716 Report Date:1/9/2013 Prepared by: Severn Trent Management Services Page 3 161 � ' A 6 • Heritage Greens Community Development District Supporting Schedules December 3f,2012 rf A6 i6i HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2013 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2013 $ 217,904 Allocation% 100% 11/07/12 $ 1,247.06 $ 71.30 $ 25.45 $ 1,343.81 11/14/12 $ 23,340.07 $ 992.40 $ 476.33 $ 24,808.80 11/29/12 $ 44,346.14 $ 1,885.56 $ 905.02 $ 47,136.72 12/13/12 $ 109,729.78 $ 4,632.20 $ 2,239.38 $ 116,601.36 TOTAL $ 178,663 $ 7,581 $ 3,646 $ 189,891 %Collected 87.14% ITOTAL OUTSTANDING $ 28,013 I Report Date:1/9/2013 Page 4 1611 A6 HERITAGE GREENS All Funds Community Development District Cash and Investment Report December 31,2012 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $226,415 Checking Account-Operating Bank United n/a n/a 0.00% $1,000 Operating Acct SBA n/a n/a 0.25% $272 Operating Acct(Restricted) SBA n/a n/a 0.00% $354 Money Market Account Bank United Business MMA n/a 0.45% $50,620 Total $278,661 Report Date: 1/9/2013 Prepared By: Severn Trent Management Services Page 5 1 611 A 6 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 12-12 Statement Date 12/31/12 GIL Balance($) 226,414.90 Statement Balance 227,712.70 G/L Balance 226,414.90 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 227,712.70 Subtotal 226,414.90 Outstanding Checks 1,297.80 . Negative Adjustments 0.00 Total Differences 0.00 Ending GIL Balance 226,414.90 Ending Balance 226,414.90 Difference 0.00 Posting Cleared age Document Type Document No. Description Amount Amount Difference Checks 11/30/12 Payment 2547 FEDEX 7.58 7.58 0.00 11/30/12 Payment 2548 KENT OF NAPLES 2,692.50 2,692.50 0.00 11/30/12 Payment 2549 SEVERN TRENT ENVIRONMENTAL SERVICES 3,084.45 3,084.45 0.00 12/05/12 Payment 2550 AQUATIC SYSTEMS 150.00 150.00 0.00 12/05/12 Payment 2551 CENTURY LINK 102.66 102.66 0.00 12/05/12 Payment 2552 FEDEX 7.58 7.58 0.00 12/05/12 Payment 2553 FPL 1,017.17 1,017.17 0.00 12/05/12 Payment 2554 PJM LAWN SERVICE 1,605.00 1,605.00 0.00 12/05/12 Payment 2555 RAYMENT POOLS LLC 75.00 75.00 0.00 12/05/12 Payment 2556 UPLANDS LLC 880.00 880.00 0.00 12/17/12 Payment 2557 COLLIER COUNTY SHERIFF'S OFFICE 127.50 127.50 0.00 12/17/12 Payment 2558 GRAU&ASSOCIATES 500.00 500.00 0.00 12/17/12 Payment 2559 KENT OF NAPLES 1,842.00 1,842.00 0.00 Total Checks 12,091.44 12,091.44 0.00 Deposits 12/13/12 ACH CREDIT COLLIER CTY:ASSMNTS RCVD THRU 12/12/12 109,729.78 109,729.78 0.00 12/20/12 ACH DEBIT SUNTRUST MONTHLY ANALYSIS FEE-NOV 2012 -74.54 -74.54 0.00 12/31/12 ACH CREDIT SUNTRUST INTEREST INCOME-DEC 2012 15.98 15.98 0.00 Total Deposits 109,671.22 109,671.22 0.00 Outstanding Checks 12/26/12 Payment 2560 COLLIER COUNTY UTILITY BILLING 63.20 0.00 63.20 12/26/12 Payment 2561 FEDEX 7.55 0.00 7.55 12/26/12 Payment 2562 KENT OF NAPLES 892.00 0.00 892.00 12/31/12 Payment 2563 COLLIER COUNTY SHERIFF'S OFFICE 127.50 0.00 127.50 12/31/12 Payment 2564 FEDEX 7.55 0.00 7.55 Page 6 . , . . . . 1611A6 _ Heritage Greens CDD Bank Reconciliation Posting Cleared Date Document TWO Document No. Description Amount Amount Difference Outstanding Checks 12/31/12 Payment 2565 NAPIER ENTERPRISES INC 200.00 0.00 200.00 Total Outstanding Checks 1,297.80 Page 7 A 6 . . . 6 @ � ` } ma § � 8 8 8 8@8 o , 2 \ \ j § § \ / k \ § } / \ R 2 k 2 § § / § d § $ \ ) ) \ k 0 o \ \ k \ k cv K o \ \ \ / \ k 7 k k k a E a k ■ ` \ a a) g _ , k \ / \ { f ; \ § fl $El! ` ` £ i } a) & { { ) ) k k \ k CD Ex \ ) k k } 0 § 0 0 < 0 0 \ / I- z 0 e b § § / 2 O o _ E a 111 2 2 § j § q ^ . � � _ # / / G § ( ` \ -- \ � 9 2/� } ) 2 >- w E § a § 0 7{ a - ) 0 ( 0 0 / ) ) co 5 S ) \ § § § \ $CO ) § ) / ( ) £ \ ° < 0 § § § U ` ` < \ La < } \ � 0 0 CO on 03 03 CO cc) ° / ( CO§ j .0 \ co ! 2 a Lc CO CV \ k 2 CO \ \ § § § § y 2 7 9 § 9 § ; � 2 k . / ( e § m ( i G Q » ) ( 0 _t -1 Z j CO - CO 0- ) % } \ t 0 CO § j b ! ` x CO 0• / © < 0 ) U. 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Li, } / co/ ) § § # , E I-I— \ La ( § _+ Y 0 d § co 1m ° \ � � § \ B \ § \ B \ k % § 2, g § . § ; ks § § k = 3 6 ° 6 ° 6 ® 3 Page 9 1611 46 Heritage Greens Community Development District Board of Supervisors Ronald Parrott,Chairman Calvin Teague,District Manager George Coombs,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Can,PE,District Engineer Jim Marshall,Assistant Secretary Henry Michaelson,Assistant Secretary Regular Meeting Agenda - Revised Monday,February 18,2013—6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Audience Comments 4. Approval of the Minutes of the January 21,2013 Meeting 5. Old Business A. Gate Maintenance Proposals B. Security Camera and Gate Discussion C. Clicker Distribution Program 6. New Business A. Consideration of Having the HGCA Maintain Certain Assets for the CDD i. Sidewalks and Wall ii. Irrigation and Landscaping 7. Supervisor Committee Reports A. Landscaping and Beautification i. Front Entrance Landscape Proposals B. Drainage and Preserves • • 8. Manager's Report A. Follow-Up Items B. Approval of Financial Statements 9. Attorney's Report 10. Engineer's Report 11. Supervisors'Requests and/or Comments 12. Audience Comments 13. Adjournment Note: Next meeting is scheduled for Monday,March 18,2013 at 6:00 p.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 161. • . . ... 13 ID A6 U v c m d co L c 0 'c0 E 03 U) T.. V3 CI) V L L C 0f O H 0 OI E = 8 Q N M 0 ta a) E 1"; U@ m z 0 -co C U) N (/) O C O 0 o 1 U Q U M C O t0 N Q N 1611. 46 C TION ECZIRITY 1505 Manor Rd Englewood,Florida 34223 Phone—941-475-0460,Fax—941-473-7362 Submitted To: HERITAGE GREENS CDD 2396 HERITAGE GREENS DR. NAPLES,FL. 344119 Reference:BASIC SERVICE MAINTENANCE CONTRACT FOR ALL GATE EQUIPMENT Please find enclosed our proposal to provide our "Basic Service Customer Protection Plan" for the specified equipment listed below. All materials and labor required to support this agreement are included together with preventative maintenance checks. Under our Agreement, you can safely budget for the normal maintenance of your system. We guarantee you the response and correction times required. Contained in this proposal is the following documentation: • Full Service Customer Protection Plan/Schedule of Services • List of Equipment Protected/Cost/Acceptance Page If this Agreement is acceptable, please have the documents executed by an authorized company official and returned to my attention with a check for the first month. Upon receipt, your coverage will be activated. Please contact me if you have any questions regarding our proposal. We look forward to serving you. Sincerely, Randy Ruberg . - -161 A6 ACTION SECURITY, INC. BASIC Service Customer Protection Plan Schedule of Services Availability: Monday to Friday, 8:00 a.m. to 5:00 p.m., included in this plan. Emergency night, weekend and holiday service is available for an additional cost. Response Time Range: Within 24 hours of a properly placed service call by authorized representative. Response Status: Priority response. The customer is placed at the beginning of the service request log ahead of all non-service contract customers. Preventative Maintenance: Quarterly, includes all labor for all service calls. Parts will be billed separately. ACTION SECURITY, INC. Service Investment Information Cost and Acceptance Equipment Location: HERITAGE GREENS Equipment Covered: All Gate Access Control Equipment, Term Of Contract: ONE YEAR, Automatic Renewal annually unless notified in writing 45 days prior to expiration. Renewal date is one year from date customer signs original agreement. Annual Increases may occur but shall not exceed 5%, unless additional equipment has been added to the agreement. (Note: Contract can be cancelled by either party with 30 days written notice). • . • 1 6 1 A ADVANCED Door and Gate, Inc. 932 Hidden Terrace Rd. Naples, FL 34104 TEL: (239)289-4441 FAX: (239)963-1160 E: AdvancedDoorFlorida @Yahoo.Com 2013 MAINTENANCE & SERVICE AGREEMENT 01/26/13 Rev. SERVICE CUSTOMER Severn Trent Mgmt Services Heritage Greens 2215 Heritage Greens Dr.Naples, FL The equipment covered by the terms of this contract consists of: Gates and Hardware Operating Systems Safety Controls Communication System BENEFITS: Contract customers shall receive the following benefits: Priority status over non contract customers for all repairs. Technicians service contract customers before servicing non-contract customers Four (4) maintenance calls per year (Quarterly), where we will perform the following. 1. Inspect, clean or replace electrical contacts, wires and terminals to insure proper electrical continuity. 2. Check and test safety controls (safety loops and photocells) to ensure immediate response to mechanical malfunctioning. 3. Check bearing and motors for visual wear, lubricate as required to minimize overheating. 4. Check hydraulic fluid lines; bleed hydraulic lines and replace fluid in operators. • 5. Check belts and chains; adjust limits for proper gate closure (where applicable). 6. Check driveway sensors for correct sensitivity settings. 7. Check proper operation of telephone entry system. 8. Check proper operation of radio receiver and antenna connections. 9: Inspect gates and hardware, grease fittings, adjust hinges as needed. 10. All service performed during normal working hours (8AM to 5PM, Monday to Friday) REPAIRS: If, during the year, your equipment is not functioning properly, we will furnish a service representative to inspect the equipment and make any necessary repairs to ensure proper operation of the gates. Labor costs will be covered by the monthly fee, parts additional. All aspects of the gates, openers, and related controls are covered by this agreement. 161 ?i RATES: Contract customers shall be billed monthly at a cost of$1950.00/month to cover all labor costs for that month. Quarterly preventive maintenance will be included in this cost. DISCLAIMER: Advanced Door and Gate will exercise its best efforts in performing the above services, and the Customer agrees that in connection therewith Advanced Door and Gate does not assume responsibility for delays of failure in furnishing parts thereunder caused by Acts of God, lightning strikes, power surges, failure of transportation, discontinuance of manufacture, ready availability of parts and causes beyond Advanced Door and Gates'control; for injury or damage to persons or property on the premises for any cause whatsoever or from interruption in the operation of the Customer's business or any other equipment on the premises, or for any consequential damages whatsoever. This contract covers all agreements in respect to the equipment described herein and no verbal agreements or understandings shall modify the terms of this agreement. This agreement in no way guarantees uninterrupted gate operation through the period of above timeline COST: The above maintenance and service agreement to cover(12) months all labor expenses at $1950.00/month totaling $23,400.00/annually. The prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Signature Date Contact: Name Cell# Work# • 161146 46 GATE PROPOSAL Remove all Swing Gates(4)and replace the two Exit Gates with Lift Arm's identical to the current input Lift Arms. Rational: This would reduce exit times We have not used the two entry Swing Gates for over a year. The Exit swing gates have had mechanical problems in the past with resulting repair costs. The Control Board in the west gate is an older model and probably has a limited life. The Control Board in the East Gate was replaced last month with a unit from the Guest entry gate as a result of an electrical failure. Cal reports that the inclusion of the swing gates in a maintenance contract would significantly increase the cost of that contract. The resulting four gates would all be identical and we could maintain a set of replacement parts which would be applicable to all of the gates.This would reduce down time when a failure occurs. This would also eliminate several relays which are necessary to isolate signals from the tandem entry gates Several Months ago we got estimates for installation of these gates and I think it was in the $2500 range each. Cal could confirm this one way or the other. One down side mentioned by some residents is that the metal swing gates gives us a more upscale appearance. Another issue is that the two swing gates do give us another level of security when they are all closed when the guards are not on site.However if someone wants to physically break into the development they can enter via the exit gates which can easily be pushed open resulting in significant damage to the gates. What Think Ye!!! Jim Marshall 1611 02'x'24 +*�S.t4W '^1 �� R� 5 z 8 -• $-:',..---- 9-? i �;� 4 a ,' :: a ,� Imo �r ! «� e 'k" es r: h r 4-ro. ra.y , ..- .try' a� . i Asn _S ri4 .' ' 161t1A6 Stealth Cam 066 F 03-18-2009 23:50:26 . 1611 A6 - ,,,„ .,. ..„,,,....„..,.,.. , ....., a " 'I. ti‘ V-U.117"tr.'4."R,A."4•rs.V. R' .i 41 S Stealth Cam 060 F 03-19-2009 23:00:53 i 16IiA6 ,1.,...„1...... .. . ..,.:,,,,,,,._ ....,,,, . ... ,......., ........ , , . ,,,,,::::.,„ .. , _.,.. , , :, ,,,, ., ,..:,7,,,,,,,,,:.„.. ...:.... . ,,,::,„,:it. .. .,,,t,. ., ,.,,,s,,,,,.L,,,,..,„ ... _ :,„,,,,,,„..., , '`-,,C,S.Y, ' . . ,`, Fk'N r 1 , �� {� i � ,�' z.�. �xF rata t n 'sad. < ( f rr .lam' {{ rr �'�q s ,.1. -r.. aF� S s- , 4,!-i, f f 44 i ,,,,,„ ,. .,,,,,,„_„, ..,...,.,,,,,,,.,4°....',,-,",;...,,,—`off. .S § „..8. �re x '^ ..w.»,„,A,,, ' ++ -- r ., ,e ..ar .s� '°'' ham' gfe: 'n' as �,.., w.*;':° :'' �`` , cyg „ `° r� " :3� era `:.3' nr.,.{fix«i '. �. 1 ��'mss, a, '�s� a T- � '�+,� .- i� ty s 3.�,Y-j*N �xr s,3 �ttl. ,11,.::,.r �- ,r5�" v= ,� �,+�F k`� z , rs. ` Af�,9 �.5'e�¢ tealth Cain 071 F 03-19-2009 11 :;52:05 16I11 A6 ,. 1 ,, .., , ... S y .,t, 3 @' ' - l .ii „,,. Id ,,..,0.1!,, j N N�. Y - �� J 1 1 f*"c j p ty+".A x zV l fli I I 1 77I .1 4 ...m .'i t I I 1 p ''iS' k t=',”"�r �,, 2t' f 3^'"''•�—z-i.',,..'� "`��s 2---;-4.1.--,:',.%, 4,0 aN "' d x i s , , �v ra F , �`� '"$' 1 3 €'��+. tf b $ b fi r '9^ 4"Y yiH „�.8".'6Tit Y k _` t4.w Y>M Js rte. "b t " ; r,,. s. Stealth Cam 073 F 03-19-2009 12:03:35 16I1'1 A6 Page 1 11 %A 1/21/2013 :YaR�'' :� MAINSCAPE ..,Crams .�,:..�✓.._,.�..� �i� �.s.,a�.....`s�.-°i°��a,�1-T z�.` s"?�r@�.��-s,.:�.,. ��cE . sa�' '� Y��' rJ;^e�:f`� ;�', '`,,'h�+'„�S.�e`�'S��"d L`�.`�"�'�,,. Name: MAINSCAPE,INC. Phone: 3080 Ravenna Ave. Alt: Naples,FL.34120 Email: ?t.'. t s a s ��,� ° t.�� a k �'"`-�.� � �.tL�s.3_ � -:� ��v,. 3x .��:s�� ar��"�c.i�� Heritage Greens Greg Goddard,CLIA,EPA Water Sense Partner Phone:(800)481-0096 Fax: (239)597.4364 n'` e e '} _ 'r r•„�1h,.+ °i34 x°�-�' '•'is ¢ Macr "�kA;r ':;}s t'se* 3- ,s.-s,r. axr k „o , ..1.ans�..,. .�. •�fi.:Y 'tt.�5-v._ s_�?ag i��,,,,`_ t-sw,,itib"1.,� ,.:b�r,''��,� ,w_'+,.43�,ii1.,�:-. ��`vs-_a 42..�°,xe t,.5,.s'r.�*-,�.,.;n ?te`z... _,�,_.. .:�.�,..,� irrigation ss.i Z ; ° s t� r ,, '"",. r x� �c, .s.�...��r,:k.,.,'�t.Y> adding head after removing drip 19 $ 30.00 $ 570.00 move heads for correct placement 11 $ 25.00 $ 275.00 change nozzle to compensate low pressure Toro Precision 42 $ 7.00 $ 294.00 labor 15 $ 45.00 $ 675.00 $ - $ - Notes: Currently there is drip tubing that run when the spray heads run.Problem with this is the drip puts down 1/3 the amount of water spray heads.Our proposal is to remove all drip tubing and reinstall spray heads.Because of the low pressure in the guard house island it is required that every head on this zone have nozzle changed to low flow to compensate for low pressure. Proposal includes irrigation improvments at both entrance sign beds and island around guard house. TOTAL: $1,814.00 Conditions: The above price is good for 30 days from date of proposal. Any additional trips to the site caused by the customer fur reasons uncontrolled by Mamscape,Inc.will result in a 565.00 'tnp charge'per crest. No warranty on transplanted material, All material is guaranteed to be as specified. Transplanted plant material is not covered under warranty All work is to be completed in a workmanlike manner according to standard practices. All agreements are contingent upon strikes,accidents,or other delays beyond our control.The purchaser is to carry foe,tornado,and other necessary insurance. Mainscape,Inc.is insured for workman's compensation,general liability,and automobile liability. Certificates of insurance are available upon request. Terms: Net due upon receipt,subject to a 2%per month late charge on past due accounts with costs incurred in collection of this contract,including reasonable attorneys fees,to be paid by the purchaser. Acceptance of Proposal:The above prices,specifications,method of payment,conditions and terms of payment are satisfactory and hereby accepted. Mainscape,Inc.is authorized to do the work as specified. Mainscape or Purchaser may cancel this contract at any tune upon giving a 30-day notice or upon customer default of payment semis. Purchaser's Signature Proposed By Greg Goddard,CLIA Naples Irrigation Dept. 1121/2013 Name Title Date Name Title Date 161 - 1 A6 Page 1 1/21/2013 L1'��'� S,� A 441 SN CAPE .'_:�"�}, Heritage Greens CDD Name:Cal Tea ue MAINSCAPE,INC. Phone:239-245.7118 3080 Ravenna Ave. Alt:239-223-4437 Naples,FL 34120 Email: Heritage Greens _- Kenny Flage Phone:(800)461.0096 Fax: (239)597-4384 1521-LANDSCAPE INSTALLATION Entry enhancement Sun bromeliads 3G 3 EA $ 65.00 $ 195.00 Aechemea blanchetlana bromeliad 3G 3 EA $ 65.00 $ 195.00 Mamey crotons 3G 21 EA $ 15.50 $ 325.50 Duranta Gold Mound 3G 24 EA $ 15.50 5 372.00 Flax lily 3G 18 EA $ 15.50 $ 279.00 Foxtail fern 3G 15 EA $ 15.50 $ 232.50 Helianthus(Beach daisy) 10 20 EA $ 7.50 $ 150.00 DraceanaBlackMagic 7G 4 EA $ 52.50 $ 210.00 Boulders,9 varying sizes 1 LS $ 750.00 $ 750.00 Plant removal and disposal in all three beds 1 LS $ 350.00 $ 350.00 Floratam sod 150 SF $ 0.75 $ 112.50 Red Mulch 2CF 220 EA $ 6.00 $ 1,320.00 Notes:ALTERNATE MULCH:GRADE A CYPRESS 150 bags,3CF @$9/bag installed. TOTAL' $ 4,491.50 Conditiats: The above price is good£or 30 days from date of proposal. Any additional trips to the site caused by the easterner for reasons uncontrolled by Mainscape,Inc.will result in a$65.00 'nip charge'per event.No warranty oo transplanted material. All material is guaranteed to be as specified. Transplanted plant material is not covered under warranty. All work is to be completed ht a workmanlike manner according to standard practices. All agreements are contingent upon strikes,accidents,or other delays beyond our contest. The purchaser is to catty fire,tornado,and other necessary insurance. Maiescape,Inc.is insured fm workman's compensation,general liability,and automobile liability. Certificates of insurance are available upon request. Terms: Net due upon receipt,subject to a 2%per month late charge on past due accounts with costs incurred in collection of this contract,including reasonable attorneys fees,to be paid by the purchaser. Acceptance of Proposal:The above prices,specifications,method ofpayment,enndifionc and terms of payment are satisfactory and hereby accepted. Mainscape,Inc.is authorized to de the work as specified. Horoscope or Purchaser may cancel this contract at any time upon giving a 30-day notice or upon customer default of payment toms. Purchaser's Signature Proposed By Nancy Clark Account Manager 1/21/2013 Name Title Date Name Title Date 16. 131 A6 GREENSCAPES 14370 Collier Blvd.,Naples,FL 34119 Phone:239.643.4471 -Fax:239.643.3025 E-mail:service@greenscapesII.com Proposal To: Heritage Greens CDD Proposal: 63239 C/O John Jordan Date: 01/28/13 1729 Morning Sun Lane Naples,FL 34119 Reference Service Representative Entrance(Phase 2) Christine Keller Qty ; Units Price Extended Heritage Greens Entrance: Left of right sign(outside gate): Remove all material and sod except existing Arboricola. Install sod between road and sidewalk,install Crotons in front of Arboricola on both sides of fence. 35.00 3 Gal Croton,Mammey Each 14.30 $500.50 5.00 3 Gal Arboricola,Goldfinger(Trinette) Each 13.00 $65.00 400.00 St.Augustine Sod-Sq.ft. SqFt j 0.50 $200.00 Back of guard house(inside gate): Remove sod and shrubs,install Crotons and Flax Lily. 20.00 3 Gal Croton,Mammey Each 14.30 $286.00 6.00 3 Gal Flax Lily Each 16.88 $101.28 Center Island(inside gate): Remove crown of thorn,liriope,aged annuals and sod.Reshape bed line and install Crotons and Flax lily. 40.00 3 Gal Croton,Mammey Each 14.30 $572.00 20.00 3 Gal Flax Lily Each ; 16.88 $337.60 Left side(inside gate): Remove purple queen,crown of thorns and misc.material.Install Arboricola and Crotons. 18.00 ' 3 Gal Croton,Mammey Each 14.30 $257.40 30.00 • 3 Gal Arboricola,Goldfinger(Trinette) Each 13.00 $390.00 Entire proposal: 4.00 Planting Mix-Yard Yard 80.00 $320.00 1.00 Removal 250.00 $250.00 Page I oft 4 A6 1611 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: .2 - 9'-/ 3 Time tour began: Q()30 Time tour ended: Q'F-30 Name of the Deputy on duty: S ie.r Shield #: 303 2 Car#: $y Z At the end of the tour please email, inner-office or fax the completed form to Edyth Bird Email: Edyth.bird colllersheriff org Inner-office: Edyie Bird/Patrol HS or fax number: 23 9-252-0025. In the event of a problem please contact: Mr. Calvin Teague T: 239-245-7118-Ext. 301 C: 239-2234437 STOP ALL TRAFFIC VIOLATORS ! ENFORCE 20 mile per hour speed zone and all stop sign violations NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT 9-11-2007 DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN 0 G/f-'i 4 c S' fats r Peh'om, 4rscr" S 401;),... j,... +a = V Q of3'id* -5;(7, 7vllfok,jc tra 4:44 r-5 V ` 1117c 9 J S ' `f, f l*w r• w 0.7130- Sch11o/Iowa r� c.) 0 .50 61s0 0 Tp✓//'5 ..erf i f" - f 07 ei�j Ai i v:t o " 1J'td►, t'IF,yJWN+� :. 4O1V- Create _ 5 .iw 11 j4 ags — !✓ .yL44,/ /1'iw.4. di f4/4 /rAgiv, ;re**, USZ�- l to ?9 - to - A 4N/ `/M X �7A4& 144,e 4.01c40 J" TW.5.4 ve Of/0- Tir s c ,04;, .27- za r1°.t Ca.a. — Fred leee,i'c 1'44"'"> T®'d TZ6921% SNaaND MOMII2i31-4 w. T£i=ZT £TOl'-QT-ff3d • 1611 A6 SEVERN Severn Trent Environmental TRENT Services, Inc. 4837 Swift Road,Suite 100 SERVICES Sarasota,FL 34231 CONTRACT IN CONSIDERATION of the mutual covenants and promises contained herein,Severn Trent Environmental Services,Inc.(the"Company")agrees to perform the following services for Heritage Green CDD do Severn Trent Management Services (the"Client"): Location of Work: Heritage Green Start Date: Upon Acceptance Anticipated Completion Date:N/A I. DESCRIPTION OF SERVICES: • Emergency call out to inspect a sink hole between 2032 and 2036 Crestview Way • Furnish and install a 4 x 8 sheet of plywood over sinkhole and place caution tape around area. • Televise 24"pipe under water to determine location of breach in pipe. Provided a DVD copy of the inspection. • Used vactor truck and approximately 60'of 4"hose to remove dirt from top of pipe to identify if broken pipe was at a bell end. The inspection confirmed it was at the bell. • Excavated and located existing grate underground to provide an entry point for the repairs. • Sub total:$2,370.50 • Used diver to plug 24"Iine at each end of pipe. Dewatered,cleaned heavy debris and televised entire section of pipe.(DVD provided to client) • Sub total:$2,210.88 • Furnish and install 24"stainless steel liner. Restore area to its original form,including fill dirt and floratam sod. • Sub total:$6,672.18 II. CONTRACT PRICE: The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Lump Sum N/A $11,253.56 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial) Pg. 1 of 4 . . . 1611 A6 STANDARD TERMS AND CONDITIONS Definitions. As used herein, the following terms shall have the following known technical or trade meanings are used in this Contract in accordance with meanings: such recognized meanings. • "Change of Law"the occurrence of any of the events listed in(i)through(iv) Offer to Contract. Company's proposal and the accompanying documents below,which results or can reasonably be expected to result in a direct referred to under the definition of the term"Contract"herein(including the increase to the Company's cost of providing the Services: terms and conditions set forth herein)constitute an offer to contract which may (i) there is passed or promulgated any federal, state,or other local law, be accepted by the client within thirty(30)days from the date hereof(or within statute,ordinance,rule or regulation different from those existing on the such shorter or longer period of time, if any is specified in the Company's date of the Contract;or proposal)and only on the exact terms hereof. If additional or different terms are (ii) there is passed or promulgated any amendment to,or change in,any proposed by Client, such proposal or request shall constitute a counter offer federal,state,or other local law,statute,ordinance,rule or regulation which Company may,at its option,accept by written notice to the Client signed (including any applicable sales tax regulation)following the date of the by the Company.This Contract shall not be binding on the Company unless it is Contract;or executed by the Client and a duly executed copy is delivered to the Company (iii)there comes into existence an order or judgment of any federal,stale,or within the period of time specified above. local court,administrative agency or other governmental body following Entire Agreement.The terms and conditions set out herein arc the entire terms the date of the Contract containing interpretations of law relating to the and conditions of this Contract and any prior or contemporaneous provision of the Services by the Company that is inconsistent with understandings or agreements,oral or written,are merged herein. There are no generally accepted interpretations in effect on the date of the Contract; representations or warranties, agreements, or covenants other than those or expressly set forth in this Contract. This Contract may be amended or modified (iv)(a)the imposition of any condition different from those existing on the and/or any right or obligation arising under this Contract may be waived from date of the Contract on the issuance or renewal of any official permit, time to time only by a written instrument executed by the Client and the license or necessary approval related to the provision of the Services by Company. The failure of the Company at any time to enforce any of the the Company, or (b) there shall he a suspension, termination, provisions of this Contract shall not constitute a waiver of such provision. interruption, revocation, denial or failure of renewal of any official Quality of Work and Materials. All Services to be provided hereunder shall permit, license or necessary approval related to the provision of the be performed by qualified personnel in accordance with professional standards. Services by the Company, including without limitation such of the Company acknowledges that the Client is relying on the Company to use the foregoing as are issued or approved by the USEPA,the Occupational effort,skill,diligence and quality controVquality assurance measures expected of Safety and Health Administration or any local Environmental and/or a qualified professional firm performing services of a similar nature to the Building Department; Services to be performed by the Company pursuant to this Contract. Any • "Client'means the party or parties identified as such in this Contract. In materials furnished by the Company shall be current,of merchantable quality addition,the term"Client"specifically includes the party or parties to whom and in compliance with any technical standards or specifications incorporated the Company provides Services and the party or patties responsible for into this Contract. When certain materials are specified by a reference standard, paying the Company for Services provided pursuant to this Contract: Company may select any suitable commercially acceptable material meeting the • "Contract"means these terms and conditions,any additional terms and standard. conditions attached hereto and/or expressly incorporated herein directly or by Compliance with Law.All parties shall comply with all applicable laws in reference including,without limitation,the Company's proposal to perform performing their respective obligations hereunder. the Services to the extent such proposal is referenced or attached herein; Contract Schedule.The date of completion provided in this Contract,if any,is • "Contract Price"means the compensation to be paid by the Client to the approximate and is based upon prompt receipt by Company of all necessary Company in accordance with the terms of this Contract; information and data required to be supplied by the Client,and is subject to • "Company"means Severn Trent Environmental Services,Inc.and its weather,groundwater conditions and unforeseen site conditions. Company will permissible successors and/or assigns. Any reference to actions taken or not use all reasonable efforts to meet the stipulated completion date and completion taken by the Company shall include those actions taken or not taken on of the Services within a reasonable time shall constitute the Company's full Company's behalf; compliance with this Contract. • "Services"means the evaluation,rehabilitation and restoration services to be Additional Work,(a)All additional labor,materials,tools,bonds,insurance, provided by the Company to the Client as identified in this Contract; equipment, licenses, taxes, transportation, surveys, engineering, other • "Uncontrollable Circumstances"means any act,event or condition to the professional services and any additional item provided by or on behalf of the extent that it materially and adversely impacts the cost of performance of or Company as a result of Uncontrollable Circumstances(including a Change of materially and adversely affects the ability of the Company to perform the Law)shall constitute additional work extending beyond the scope of the Services Services in accordance with the terms of the Contract if such act,event or to he provided by Company hereunder. Company shall be compensated for all condition,in light of any circumstances that should have been known or such additional work commensurate with the appropriate unit prices and/or reasonably believed to have existed at the time,is beyond the reasonable hourly rates indicated in this contract and if no such prices or rates are provided, control and is not a result of the willful or negligent act,error or omission or Company shall be compensated for the fair and equitable value of such failure to exercise reasonable diligence on the part of the Company.Such additional work in an amount reasonably agreeable to the parties; (b)The acts,events or conditions may include,but shall not be limited to,the parties may add,delete,modify,alter,or accelerate the Services to be performed following:(a)an act of God,landslide,earthquake,fire,explosion,flood, hereunder,including without limitation,order changes to the Services,or require sabotage,or similar occurrence,acts of a public enemy,extortion,war, the Company to perform additional services but only through a duly executed blockade or insurrection riot or civil disturbance;or(b)a Change of Law;or change or field order. All change and field orders shall be in writing and require (c)the failure of any appropriate governmental agency or private utility to the signature and acceptance by Company prior to becoming effective. Unless provide and maintain utilities required by the Company in order to perform agreed to otherwise by the Company, all such change and field orders shall the Services,etc. reflect the parties'agreement regarding price and proposed completion date. Construction of Agreement. Whenever the context requires,the gender of all Employee Safety.Company shall be responsible for the safety,efficiency and words used in this Contract includes the masculine,feminine,and neuter. All adequacy of its employees and any vehicles and/or machinery,equipment or references to Articles and Sections refer to articles and sections of this Contract, materials furnished or utilized by the Company during the performance of and all references to Exhibits are to Exhibits attached to this all purposes. Services. Company, however, shall not assume any obligation or incur any Captions, headings, cover pages, tables of contents and footnote instructions liability for personal injury or property damage caused by (i) unsafe site contained in this Contract are inserted only to facilitate reference and for conditions not created by the Company or by any of its agents,employees and convenience and in no way define,limit or describe the scope,intent or meaning subcontractors,(ii) work being performed by other parties not related to the of any provisions of this Contract Words and abbreviations that have well Company;(iii)the negligence of the Client,and/or(iv)the negligence of any third party not related to the Company. Agreed to: i (please initial) Pg.3 of 4 • - 1611 A6 Uncontrollable Circumstances.Any delay,default or termination in or of the No Third Party Beneficiaries. This Contract is entered into solely between, performance of the Services by the Company hereunder caused directly or and may be enforced only by the Company and Client;and this Contract shall indirectly by Uncontrollable Circumstances shall not be deemed a breach of this not be deemed to create any rights in third parties,including clients,suppliers,or Contract. The occurrence of such event shall suspend the obligations of the customers of a party,or to create any obligations of a party to any such third Company as long as performance is delayed or threatened thereby,and the fees parties. due hereunder shall be equitably adjusted. Restriction on Use of Reports.Any reports rendered under this Contract by the Ownership of Documents and Inventions. (a) All tracing, specifications, Company are prepared for their intended purposes only.Use of the reports and computations, notes and other original documents as instruments of service data contained therein for other purposes is at the Client's sole risk and shall,following the full payment of the Contract Price,become the property of responsibility. the Client,provided however that the Company shall be entitled to keep copies Notices.Wherever under this Contract one party is required or permitted to give of same;(b)All inventions,discoveries and copyright in work of authorship, notice to the other party,such notice shall be in writing and shall be delivered including those in formative stages,made by the Company(either alone or personally,sent by facsimile transmission,sent by nationally recognized express jointly with the Client)shall from the time of conception or,in the case of works courier or sent by certified,registered,first class mail,postage prepaid,but not of authorship,from the time of creation be the property of Company. by electronic mail. Any such notice shall be deemed given when actually Approval of Work.Services performed by Company shall be deemed approved received when delivered either personally, by facsimile transmission or by and accepted by Client within a reasonable period of time(but in no event longer express courier,or if mailed,on the fifth day after its mailing,postage prepaid to than thirty(30)days)after the Client has had the opportunity to review and/or the recipient party. inspect such services unless Client objects within such period of time by written Governing Law.This Contract and performance under it shall be governed by notice specifically stating the details in which Client believes such services are and construed in accordance with the laws of the state in which the client's incomplete or defective_ Under all circumstances,final payment of the Contract principal office is located. Venue for any action under this Contract shall be in Price shall be deemed as conclusive evidence that the Client has accepted all the state court in the county in which the client's principal office is located. Services provided. Severability. Each and every provision of taw and government regulation Payment Terms_Unless specifically stated otherwise,all payments are due Net required by law to be inserted in this Contract shall be deemed to be inserted and 30 days from the date of invoice. Any payment delayed beyond thirty(30)days this Contract shall read and shall be enforced as though so included herein,and from the specified due date,unless occasioned by fault of the Company,shall be if through mistake or otherwise any such provision is not inserted or is not subject to one and one-half percent(L5%)per month interest on the unpaid correctly inserted,then upon the application of either party,this Contract shall balance. be deemed to be amended to make such insertion or correction. If this Contract Taxes. Prices do not include sales,use,excise,ad valorem,property or other contains any unlawful provision,the same shall be deemed of no effect and taxes now or hereafter imposed directly or indirectly, by any governmental shall,upon the application of either party,be deemed stricken from this Contract authority or agency with respect to this Contract. Client shall pay directly or without affecting the binding force of the remainder. reimburse Company for any such taxes that the Company may be required to Company's Liability.In the event that claim(s)raised against the Company on pay. If the Client is a tax-exempt entity,the Client shall provide the Company account of this Contract,or on account of the Services performed hereunder, with proof of such exemption. is/are covered under the Company's insurance policies,the Company shall not Default and Termination.This Contract may be terminated by either party be responsible for any loss,damage or liability beyond the amounts,limits and upon a seven(7)days written notice in the event of substantial failure by the conditions of such insurance policies. With respect to any other cause of action other party to perform in accordance with the terms hereof through no fault of and/or claim arising under this Contract,or otherwise arising as a result of or on the terminating party. In the event of any termination,Company shall be paid account of,the Services provided hereunder,Company's total liability shall not for all services rendered and materials supplied(including materials specifically exceed the Contract Price. manufactured/made for the Client that have yet to he supplied)through the date Insurance. Company shall procure and maintain through the period of this of termination. For purposes of this section,the failure of the Client to pay Contract,at Company's own cost and expense(a)general liability insurance in Company in accordance with the payment terms of this Contract shall be the amount of not less than one million dollars($1,000,000)combined single considered such a substantial failure. In the event of a substantial failure on the limit for personal injury and property damage; (b) errors and omissions part of the Client,Company,in addition to the right to terminate set forth in this insurance in an amount of not less than one million dollars($1,000,000);and(c) paragraph,may also elect to suspend work until the default in question has been worker's compensation insurance in accordance with all statutory requirements. cured. No delay or omission on the part of Company in exercising any right or Successors and Assigns. Neither Client or Company shall assign, sublet,or remedy hereunder shall constitute a waiver of any such right or remedy on any transfer any rights under or interest in(including,but without limitation,moneys future occasion. that may become due or moneys that are due)this Contract without the written Indemnification.(a)Company agrees to indemnify and save harmless the Client consent of the other,except to the extent that any assignment, subletting or from and against any claim, demands, suits, liabilities, losses and expenses transfer is mandated by law or the effect of this limitation may be restricted by incurred by the Client as a result of Company's negligence,misconduct, or law. breach of this Contract,provided,however,that in the event that both Client and Company are determined by a finding of fact to be negligent and the negligence of both is a proximate cause of such claim for damage,then in such event,Client and Company shall each be responsible for the portion of the liability equal to its comparative share of the total negligence; (b)Client agrees to indemnify and save harmless the Company from and against any damages suffered by the Company as a result of(i)the Client's negligence,misconduct,or breach of this Contract;or(ii)changes in plans or specifications made by the Client or others; or(iii)work performed by the Client or other contractors hired by the Client. Disclosure of Information and Cooperation of the Parties. (a)The Client represents and warrants that it will furnish the Company with all items,if any, described in this Contract in a diligent and timely manner;(b)The Client further represents and warrants that it has disclosed,and it will continue to disclose,any and all information it now has,or may have in the future,to the extent that such information is relevant to the Company in performing its duties and obligations hereunder;(e)Each party hereto agrees that it will cooperate in good faith with the other and its agents,employees,representatives, officers, contractors and subcontractors to facilitate the performance of the mutual obligations set forth in this Contract. Agreed to: (� �1 (please initial) Pg.4 of 4 1611 A6 6 A 0u y 2;.x r�h�' t !1'1 SJ�� ✓O �!, , �* t''"a h Y ' '"'tea.. i �,. fray � '' r ti: y k � 161U 116 ..r Z Y t 4q yy 'BA3 1 � 1611 46 r .: .. 611 A6 Heritage Greens Community Development District Financial Report January 31,2013 Prepared by SEVERN TRENT .;; SFRVICES' 161L A6 HERITAGE GREENS Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash&Investment Report Page 5 SunTrust Bank Reconciliation Page 6-7 Check Register Page 8-10 161t A 6 HERITAGE GREENS Community Development District Financial Statements (Unaudited) January 31,2013 1611 A6 HERITAGE GREENS Governmental Fund Community Development District Balance Sheet January 31, 2013 GENERAL ACCOUNT DESCRIPTION FUND ASSETS Cash-Checking Account $ • 92,208 Investments: Money Market Account 175,639 SBA Account 278 SBA Account-Restricted 348 TOTAL ASSETS $ 268,473 LIABILITIES Accounts Payable $ 2,803 Accrued Expenses 943 TOTAL LIABILITIES 3,746 FUND BALANCES Operating Reserves 30,000 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves- Irrigation System 7,500 Reserves-Roads and Sidewalks 16,201 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unreserved/Undesignated 179,740 'TOTAL FUND BALANCES $ 264,727 (TOTAL LIABILITIES&FUND BALANCES $ 268,473 Report Date:2/4/2013 Prepared by: Severn Trent Management Services Page 1 . , 1611 A6 HERITAGE GREENS Genera!Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2013 ANNUAL ADOPTED YEAR TO DATEYEAR TO DATE VARIANCE($) JANUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 400 $ 133 $ 107 $ (26) $ 38 Special Assmnts-Tax Collector 217,904 198,889 204,717 5,828 14,827 Special Assmnts-Discounts (8,716) (7,955) (7,724) 231 (143) Gate Bar Code/Remotes - - 220 220 80 TOTAL REVENUES 209,588 191,067 197,320 6,253 14,802 EXPENDITURES Administrative P/R-Board of Supervisors - - 400 (400) 400 FICA Taxes - - 31 (31) 31 ProfServ-Engineering 750 250 - 250 - ProfSery-Legal Services 3,500 1,168 193 975 - ProfServ-Mgmt Consulting Sery 35,895 11,965 11,965 - 2,991 ProfServ-Property Appraiser 3,269 3,269 - 3,269 - ProfServ-Special Assessment 5,463 5,463 5,463 - - ProfServ-Web Site Development 650 650 119 531 - Auditing Services 3,200 2,500 3,200 (700) 2,700 Communication-Telephone 50 16 - 16 - Postage and Freight 500 168 265 (97) 52 Insurance-General Liability 7,000 7,000 7,615 (615) - Printing and Binding 1,500 500 355 145 124 Legal Advertising 1,200 400 182 218 - Misc-Bank Charges 500 168 177 (9) 56 Misc-Assessmnt Collection Cost 4,358 3,978 3,738 240 92 Office Supplies 300 100 6 94 6 Annual District Filing Fee 175 175 175 - - Total Administrative 68,310 37,770 33,884 3,886 6,452 Public Safety Contracts-Security Services 48,000 16,000 15,625 375 4,526 Contracts-HVAC 350 116 - 116 - Contracts-Sheriff 3,000 1,000 808 192 255 Communication-Telephone 1,500 500 410 90 102 Electricity-Entrance 2,200 733 709 24 179 Utility-Water&Sewer 900 300 234 66 38 Report Date:2/7/2013 Prepared by: Severn Trent Management Services Page 2 161rA6 . . _ HERITAGE GREENS General Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2013 ANNUAL ADOPTED YEAR TO DATEYEAR TO DATE VARIANCE($) JANUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL Lease-Carts 1,500 750 - 750 - R&M-Gate 4,352 1,451 158 1,293 158 R&M-Gatehouse 1,500 500 203 297 53 Op Supplies-Transmitters - - 198 (198) 198 Op Supplies-Gatehouse 250 84 248 (164) 167 Cap Outlay-Equipment 6,726 2,241 - 2,241 (198) Total Public Safety 70,278 23,675 18,593 5,082 5,478 Landscape Contracts-Landscape 18,000 6,000 5,975 25 1,560 Contracts-Preserve Management 2,000 1,000 880 120 - Electricity-Irrigation 2,000 668 735 (67) 193 R&M-Renewal and Replacement 1,500 500 - 500 - R&M-Canals 2,600 - - - - R&M-Fountain 900 300 1,080 (780) 305 R&M-Grounds 8,500 2,833 - 2,833 - R&M-Irrigation 2,500 833 - 833 - R&M-Preserves 500 167 - 167 - Misc-Special Projects 4,000 1,333 218 1,115 - Total Landscape 42,500 13,634 8,888 4,746 2,058 Road and Street Facilities Electricity-Streetlighting 11,000 3,667 2,926 741 803 R&M-Drainage 2,500 833 - 833 - R&M-Roads&Alleyways 2,000 668 360 308 - R&M-Sidewalks 1,750 584 - 584 - Traffic Signage Rehabilitation 1,250 417 - 417 - Reserve-Roadways 10,000 10,000 - 10,000 - Total Road &Street Facilities 28,500 16,169 3,286 12,883 803 TOTAL EXPENDITURES 209,588 91,248 64,651 26,597 14,791 Net change in fund balance $ - $ 99,819 $ 132,669 $ 32,850 $ 11 FUND BAL, BEGINNING(OCT 1,2012) 132,058 132,058 132,058 FUND BALANCE, ENDING $ 132,058 $ 231,877 $ 264,727 Report Date:2/7/2013 Prepared by: Severn Trent Management Services Page 3 1611 A6 HERITAGE GREENS Community Development District Supporting Schedules January 31,2013 . _ - 1611 A6 - HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2013 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2013 $ 217,904 Allocation% 100% 11/07/12 , $ 1,247.06 $ 71.30 $ 25.45 $ 1,343.81 11/14/12 $ 23,340.07 $ 992.40 $ 476.33 $ 24,808.80 11/29/12 $ 44,346.14 $ 1,885.56 $ 905.02 $ 47,136.72 12/13/12 $ 109,729.78 $ 4,632.20 $ 2,239.38 $ 116,601.36 01/04/13 $ 4,520.17 $ 142.60 $ 92.25 $ 4,755.02 01/31/13 $ 10,071.56 N/A N/A $ 10,071.56 TOTAL $ 193,255 $ 7,724 $ 3,738 $ 204,717 %Collected 93.95% TOTAL OUTSTANDING $ 13,187 Report Date:2/4/2013 Page 4 16I � � A6 . . .HERITAGE GREENS All Funds Community Development District • Cash and Investment Report January 31,2013 'General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $91,208 Checking Account-Operating Bank United n/a n/a 0.00% $1,000 Operating Acct SBA n/a n/a 0.22% $278 Operating Acct(Restricted) SBA n/a n/a 0.00% $348 Money Market Account Bank United Business MMA n/a 0.45% $175,639 Total $268,473 Report Date:2/4/2013 Prepared By: Severn Trent Management Services Page 5 Heritage Greens CDD • Bank Reconciliation Bank Account No. 9920 Statement No. 01-13 Statement Date 01/31/13 G/L Balance($) 91,207.56 Statement Balance 220,130.53 G/L Balance 91,207.56 Outstanding Deposits 0.00 Positive Adjustments 0.00 . Subtotal 220,130.53 Subtotal 91,207.56 Outstanding Checks 128,922.97 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 91,207.56 Ending Balance 91,207.56 Difference 0.00 Posting - Cleared Date Document Type Document No. Description Amount Amount Difference Checks 12/26/12 Payment 2560 COLLIER COUNTY UTILITY BILLING 63.20 63.20 0.00 12/26/12 Payment 2561 FEDEX 7.55 7.55 0.00 12/26/12 Payment 2562 KENT OF NAPLES 892.00 892.00 0.00 12/31/12 Payment 2563 COLLIER COUNTY SHERIFF'S OFFICE 127.50 127.50 0.00 12/31/12 Payment 2564 FEDEX /.55 7.55 11.00 12/31/12 Payment 2565 NAPIER ENTERPRISES INC 200.00 200.00 0.00 01/04/13 Payment 2566 ADVANCED POWER ELECTRICAL CONTRACTORS 150.00 150.00 0.00 01/04/13 Payment - 2567 CENTURY LINK 102.66 102.66 0.00 01/04/13 Payment 2568 FPL 409.53 409.53 0.00 01/04/13 Payment 2569 KENT OF NAPLES 1,850.00 1,850.00 0.00 01/04/13 Payment 2570 PJM LAWN SERVICE 1,555.00 1,555.00 0.00 01/04/13 Payment 2571 RAYMENT POOLS LLC 75.00 75.00 0.00 01/04/13 Payment 2572 RON PARROTT 80.69 80.69 0.00 01/04/13 Payment 2573 SEVERN TRENT ENVIRONMENTAL SERVICES 8,951.15 8,951.15 0.00 01/14/13 Payment 2574 COLLIER COUNTY SHERIFF'S OFFICE 255.00 255.00 0.00 01/14/13 Payment 2575 FPL 713.83 713.83 0.00 01/14/13 Payment 2576 GRAU&ASSOCIATES 2,700.00 2,70000 0.00 01/14/13 Payment 2577 KENT OF NAPLES 958.00 958.00 0.00 01/22/13 Payment 2578 ADVANCED POWER ELECTRICAL CONTRACTORS 230.00 230.00 0.00 01/22/13 Payment 2579 COLLIER COUNTY UTILITY BILLING 50.78 50.78 0.00 01/22/13 Payment 2580 ' KENT OF NAPLES 892.00 892.00 0.00 . 01/30/13 Payment 2587 KENT OF NAPLES 1,784.00 1,784.00 0.00 Total Checks 22,055.44 22,055.44 0.00 Deposits 01/04/13 ACH CREDIT COLLIER CTY:ASSMNTS RCVD THRU 12/27/12 4,520.17 4,520.17 0.00 01/22/13 ACH DEBIT SUNTRUST MONTHLY ANALYSIS FEE-DEC 2012 -55.81 -55.81 0.00 01/25/13 DEP00047 CLICKER SALES 80.00 80.00 0.00 Page 6 0... .. . 16 I 1 A6 Heritage Greens CDD Bank Reconciliation Postin Cleared Da a Document Type Document No. Description Amount Amount Difference Deposits Deposits 01/28/13 ACH DEBIT IRS USA]AXPYMT-RON PARROTT -80.60 -80.60 0.00 01/29/13 ACH DEBIT IRS USATAXPYMT-RON PARROTT -80.60 -80.60 0.00 01/31/13 ACH CREDIT SUNTRUST INTEREST INCOME-JAN 2013 18.55 18.55 0.00 01/31/13 JE000339 Collier Cty ACH dep-no details available at this time 10,071.56 10,071.56. 0.00 Total Deposits 14,473.27 14,473.27 0.00 Outstanding Checks 01/23/13 Payment 2581 RONALD C.PARROTT 134.70 0.00 134.70 01/28/13 Payment 2582 RONALD C.PARROTT 134,70 0.00 134.70 01/30/13 Payment 2503 CENTURY LINK 102.18 0.00 102.18 01/30/13 Payment 2584 FEDEX 8.31 0.00 8.31 01/30/13 Payment 2585 HERITAGE GREENS CDD 125,000.00 0.00 125,000.00 01/30/13 Payment 2586 JAMES MARSHALL 167.29 0.00 167.29 01/30/13 Payment 2588 RON PARROTT 52.69 0.00 52.69 01/30/13 Payment 2589 SEVERN TRENT ENVIRONMENTAL SERVICES 3,323.10 0.00 3,323.10 Total Outstanding Checks 128,922.97 • Page 7 _ _ _ . 1611 A6 O Co O M M to 0 O O O O) LO O O U) 0 0 to 0 C 0 O O N O O h O O O 0 o co Oj ca N cj )o O tO CO N 0 0 N d' O O O . u) en to W M 0 to O n. 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Present and constituting a quorum were: Ron Parrott Chairman George Coombs Vice Chairman Marsha Coghlan Assistant Secretary James A. Marshall Assistant Secretary Henry Michaelson Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the January 21, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda The following items were added to the agenda: • 5C—Comments on Lykin Signs Response to Cleaning Issue. • 6C—Wall Cleaning • 6D—Transfer of Maintenance Responsibility for Sidewalks and the Walls to HGCA. • 6E — Transfer of Maintenance Responsibility for Irrigation and Landscaping to HGCA. On MOTION by Mr. Michaelson seconded by Mr. Parrot with all in favor the agenda was approved as amended. Unapproved Minutes A6 1611 January 21,2013 Heritage Greens C.D.D. THIRD ORDER OF BUSINESS Audience Comments A resident commented on speeding within the community and the low amount of tickets being cited. FOURTH ORDER OF BUSINESS Approval of the Minutes of the December 17,2012 Meeting Mr. Teague stated each Board member received a copy of the minutes of the December 17, 2012 meeting and requested any corrections, additions or deletions. One change was made on page two,line 18,which will be incorporated into the amended copy of the minutes. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the minutes of the December 17, 2012 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Canal Fire Pit Update Mr. Teague reported the fire pit has been filled. B. Security Camera Proposals Mr. Marshall provided an update on the new security camera. • The camera he showed the Board at the last meeting was based on infrared, which causes too much brightness from taillights and the license plates were not visible. He replaced it with a camera using regular flash when needed. He is in the process of adding filters to the flash so drivers and license plates can be seen clearly. • Mr. Parrott commented the camera captured the license plate of a driver who broke the gate. A police report was issued for malicious destruction of property. Mr. Teague will send a letter requesting restitution. C. Comments on Lykin Signs Responses to Cleaning Issues Mr. Michaelson cleaned the signs as Lykin Signs suggested which took 20 minutes. He wants to bring this issue to Lykin Signs' attention the next time they do work for the District because he feels they could have done it while inspecting the signs. Unapproved Minutes 2 1. 611 fA6 . January 21,2013 Heritage Greens C.D.D. SIXTH ORDER OF BUSINESS New Business A. Gate Maintenance Contracts Mr. Teague reported seven companies were contacted for proposals, but only two were submitted. • Action Security charges $125 per month for basic service, which is $1,500 per year. Service calls are a separate charge of$25 per call and an additional $85 per hour of service. Full service is available at$275 per month,which is$3,330 per year. • Advanced Door and Gate, Inc. charges $280 per quarter, which is $1,120 per year. Service calls are a separate charge of$80 an hour during regular days and hours or $120 per hour during weekends,holidays and evenings. • This item was tabled for the next meeting. B. Clicker Distribution Program Mr. Teague reported more clickers have been ordered. Only property owners can submit an application for a clicker. Mr. Marshal programs clickers once payment is received with an application form. A new distribution process is being considered. C. Wall Cleaning A resident requested the wall along Heritage Greens Drive be power washed. A quote was submitted by Shining Spaces in the amount of$1,000. This item was tabled until a decision is made on who will be responsible for wall maintenance. A proposal to take over maintenance will be provided by HGCA at the next meeting. D. Transfer of Maintenance Responsibility for Sidewalks and the Walls to HGCA This item was tabled until a formal proposal is provided by HGCA. Mr. Coombs suggested an option to provide credit to neighborhoods which clean the sidewalks when they do driveways. E. Transfer of Maintenance Responsibility for Irrigation and Landscaping to HGCA This item was tabled until a formal proposal is provided by HGCA. Unapproved Minutes 3 161' l A6 . -January 21,2013 Heritage Greens C.D.D. SEVENTH ORDER OF BUSINESS Supervisor Committee Reports A. Landscaping and Beautification i. Discussion of Specifications for Landscape Enhancement Request for Proposals Ms. Coghlan provided the Board with landscape enhancement proposals from PJM and Mainscape for the community entrance. Mr. Parrott provided a proposal from Greenscapes, but it was not comparable to the other proposals on an"apples to apples"basis. Greenscapes will be provided with specifications so they can submit a comparable proposal for the Board to review at the next meeting. B. Drainage and Preserves There being no report,the next item followed. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr.Teague reported the following: • A performance review of the road restriping by a third party determined the work to be inferior. A warranty claim was filed against the contractor. • The special detail report from the Sheriff's Department was provided to the Board. The Board requested more tickets be cited to enforce speeding laws. The Sheriff will be notified of the steps taken by the District to educate residents about speeding. •' The sinkhole repair is more complex than initially expected. The broken pipe cannot be repaired internally. Pictures were provided to the Board. Mr. Teague will review this with the District engineer and discuss other cost effective options to expedite repairs. • The Board requested proposals to inspect and analyze all the storm drain pipes. B. Approval of Financial Statements The financial statements were reviewed. On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor the financial statements were approved. NINTH ORDER OF BUSINESS Attorney's Report There not being any,the next item followed. Unapproved Minutes 4 ióiiA6 January 21,2013 Heritage Greens C.D.D. TENTH ORDER OF BUSINESS Engineer's Report There not being any,the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors'Requests and/or Comments The following was discussed: • Mr. Marshall provided an analysis report of issues at the front gate with suggested solutions. This item will be reviewed and discussed at the next meeting. • Mr. Parrott discussed several issues in the community he had to address. The job of Chairman is bigger than he expected. TWELFTH ORDER OF BUSINESS Audience Comments The following comments were made: • Several residents expressed concern over what is being done so internal car remotes can be programmed with the District's system. It was explained nothing is being done if an additional code is required. • There was general discussion regarding the guards. • Residents discussed the need to trim trees around streetlights for better illumination of roads. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business,the meeting was adjourned at 7:47 p.m. , / a40....ez Calvin Teague / Ronald Parrott Secretary Chairman Unapproved Minutes 5 161 1 A6 MINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, February 18, 2013 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive,Naples, Florida. Present and constituting a quorum were: Ron Parrott Chairman George Coombs Vice Chairman Marsha Coghlan Assistant Secretary James A. Marshall Assistant Secretary Henry Michaelson Assistant Secretary Also present were: Calvin Teague District Manager Greg Urbancic District Attorney James Can,PE District Engineer Several Residents The following is a summary of the minutes and actions taken at the February 18, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda There were no changes made to the agenda. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the agenda was approved. THIRD ORDER OF BUSINESS Audience Comments There not being any, the next item followed. 1611 A6 February 18,2013 Heritage Greens C.D.D. FOURTH ORDER OF BUSINESS Approval of the Minutes of the January 21,2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the January 21, 2013 meeting and requested any corrections,additions or deletions. There not being any,the next item followed. On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the minutes of the January 21,2013 meeting were approved. FIFTH ORDER OF BUSINESS Old Business A. Gate Maintenance Proposals The following was discussed: • The Board was provided with gate maintenance proposals from Action Security and Advanced Door and Gate. • Mr. Marshall presented the Board with an alternate option. He suggested removing the swing gates and only using lift arms. Lift arms will need to be installed at the exit gate, which will cost approximately $5,000. Using lift arms will also require less maintenance. • The Board agreed with Mr. Marshall's suggestion. They would like to eliminate the security guard contract and look into other options such as tole-entry, access codes or clickers. • An analysis will be prepared for the Board's review and presented at the March meeting. • Mr. Michaelson commented any changes should be discussed with homeowners. B. Security Camera and Gate Discussion Mr. Marshall provided an update on the new security camera and provided sample pictures. • The new experimental camera was installed. • License plates cannot be identified from moving vehicles, but can be read from a stopped vehicle. • Two new spotlights were installed on top of the guardhouse for better lighting. • Total costs were approximately$200. • There was Board consensus to continue using this camera system. 2 16 11€ A6 February 18,2013 Heritage Greens C.D.D. C. Clicker Distribution Program Mr. Teague provided an update on the clicker distribution process. Mr. Marshall will continue to participate in this process. SIXTH ORDER OF BUSINESS New Business A. Consideration of Having the HGCA Maintain Assets for the CDD i. Sidewalks and Wall ii. Irrigation and Landscaping The above items were tabled until a proposal is submitted by the HGCA. SEVENTH ORDER OF BUSINESS Supervisor Committee Reports A. Landscaping and Beautification i. Front Entrance Landscape Proposals The Board reviewed three landscaping proposals and Ms. Coghlan recommended PJM in the amount of$5,156,which includes irrigation. r On MOTION by Ms. Coghlan seconded by Mr. Coombs with Ms. Coghlan, Mr. Coombs, Mr. Marshall and Mr. Michaelson voting aye and Mr. Parrott voting nay the proposal from PJM in the amount of$5,156 was approved. B. Drainage and Preserves This item will be moved under the Manager's Report going forward. The Board requested proposals for cleaning the storm sewer system. Proposals will also be obtained for stormwater system analysis. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr. Teague reported the following: • A warranty claim letter was sent to the striping contractor regarding their work, but a response was not received. • The Special Detail Report was provided to the Board. There was discussion regarding the lack of citations being issued. Mr. Teague will send another letter to the Sheriff's Department requesting stricter enforcement and inviting them to attend the next meeting. • Pictures were distributed of the sinkhole analysis. The damage is 48 feet from the lake. Severn Trent Environmental Services provided a proposal to repair the sinkhole at a total cost of$11,253.56,which includes previously performed work. 3 1611 A6 February 18,2013 Heritage Greens C.D.D. On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in favor the proposal from Severn Trent Environmental Services at a cost of$11,253.56 was approved. B. Approval of Financial Statements The financial statements were reviewed. On MOTION by Mr. Marshall seconded by Mr. Coombs with all in favor the financials were approved. NINTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments Surveying by the Golf Course in the preserves was discussed and concern was expressed with regard to encroachment by the Golf Course into the District's preserve area. TWELFTH ORDER OF BUSINESS Audience Comments Mr. Jordan commented on the Sheriff's patrol and sand/debris in storm basins. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the meeting was adjourned at 7:35 p.m. Calvin Teague Ronald Parrott Secretary Chairman 4 1611 A7 iNcEllwa, By NAPLES HERITAGE Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 -Approved Tentative Budget: (Approved at March 5, 2013 meeting) Prepared by SEVERN TRENT SERVICES 1611 A7 o N f!) a) Q) T- c*) co (13 0_ fn a) U C CO Ts CO C c C z 0 LL C c O v) U o 0) m O Q) L CO ZO U E co -0 E I— c CO co fn a) 2 C C o N a) CO E C m o LL m J Q tL n a) c W 2 c o = U m > a) is U) > H CC m W Q w o Q C9 G Z Z I M Z m fi E & z, CO r) U o t) 0 f. C M x Z N .r_ Z a) (!) m W P (-NJ cn 1 o C 0 N U' a=) a a a E 0 v=i H 0_ 0 CL a) W (T) Z 0 N .= W c J d E Z v 1611 A ? 0 L c • E O 0 H 0 co Z E 0 E 0 U 1611 A7 a c Li_ m a) Q) (...., O U) I pp O M O O p O O) O O O N- O O O 00 a0 O U7 CO J O N O N 0 00 p O O O 0) o U) U) (O lf) O N 0) N I- N Q W V - O) CO co O CO p U7 O U) 00 O .- n n O CO V N- (p Q G O N ^ U) r M O) M I- N ,- n N LD b V z n } Q m LL 69 Q O U) n co O M r- O co co lf) O O I- O O) N- O) N U) V W O N O N p 00 (O O CO N U) O O 00 (O p O O O) O O N- N J r M W CO 1p O CO CO U) O I- O N- (f) O CO O CO CO V '- 0) I•- W N N N M I- N O 0 LL a („ U) Q co co O O N- O O) O O O O O CO V Ol 00 N G) Ui CO V V O o O CO CO O V O O O O O O N p p LO () I- - N CO Q) O N CO . O n , U) - U7 , U) O V N (O N ' h • W WN O) a0 M N ,- N 1- N a 03 O LL W m m ti 13 CL (» M N V W n U) OD O N O CO p (O O CO V U) O CD aD U) O V h- CO CO O CO CO o S- V !) 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C Z > Z } � To CO -AA ''-'="E ii C LL Z E o E 0. o a U 7 U) it A 7 Co 4• U) O Nl H H O N O d• Lo 2 E -xN U) o N N d cn N N • N _D 0 L N a Q O U ._. 0 W U m H o > CO W a) m� • 0 C � o H N W = o} a cN▪ E 0 o¢ � Z U _ 1611 A7 LI 1 11 J r NAPLES HERITAGE Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 -Final Budget: (Auomed at May 7, 2013 meeting) Prepared by: SEVERN TRENT SERVICES 1611 A ? c N L9 a) on co co as c N a) 0 C as a5 m N -a C C c a) u_ C c o U) U a) w C o m a' 0) U E co -o E @ c N a) c c a) a) m E o) a c ) a) -p Cl) a) 0 ca J Q W LL M o N = c w o c 0 U m > a) m co > a) > o H �_ m W Q w 0 o c6 , 0 0 O 1 S z Q D Z co m LL E � � °o U o co 0 3 x z t-,'L Z a) co CO LU f;. Co v Q ac) 0 0 < 0 0 N W c 0.1 a CL D a E 0 co 1- o. 0 rt a) W Z 0 N :' W E J = O. E if E Z U 1611 A7 CD vlaU N C 0 E im O m N N W (I) L N R 0 Z E E O U 1611 A7 a z ,.. 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'� 13 Z c 2 w z z \*I d W Z = FO n .....5 < N Z 0 J V) N a 'C J o) Q Q F Q N i- X O Q' o @ fn m a 0 0 0: o d O W = 0 O C) z z D O C F— H H 11 n D co _ — O _ Z LL LL D)•4- 0 N N T n `m W 'c o cu U C Z A7 1611 / o _c ° E » $ $ \ \ ® + k § . b « § ( / ® 2 -0- E \ 3 ] ] . § CL @ a - 9 Cl) : / \ 0 a k r a 'o- :.=. 0 ° � \ k ` ƒ cn a \ § \ — & \ k 7 a E \ ° \ ° \ G E e / c o } 2 / \ ® E ± o o _ % 2 0 8 ` 2 o Q t bE co 7 a) = a) )% % % 7 Cl) § - / _ a 20 C) 2 C �\ § /\ 0. E - § coE 0 a) a) � o » c \- £ \ CO 0 a \ ; = 2± § E _7 \ k § / Ct / .c a) ` m } _/ . 0 / - 7 = ® C $ ° / ■w a) % . g - -- 2 \ \ \ k ( • \ §/ / e E. .\ 3 /\ \ § { o \ § [ > -cn 5 a) § a a ) § % 8 qg G ; 2 [ a) /d 2E as ] / _ o 7f\ up ¥ 2 2 -E a) 2 a ® 2 H ' 07 ƒ/ 2 ] § f2 c // $/ f § � 22 \ • 22c Lil 2 0 » .co o \3 ¢ 5 § UE Jf } o e - o 2wE 22 \ _ e2 w § e $ 2 e c E 2 & - e o e ; u CL c a) e ` E » & m t} o e - > w> C •? » 2 j § 3 § \_ _c/ a) . ( 2 b \ m WI > -__ # w 5 e w -•z CO E_ u) = m = Z 3 > § e eoo > % o Es < 2 � � 2 �z Boa cam _ � 5 CO _ � op � � : q � 9 « « « /] W Ira 2 ° 7 ° H W E 2 t \ � « I 2 . o j _ t w © © e . e o ■ . ; z ■ 2 E Lu a % 2 . u m» ' CO .(12. c a 2 g a 2 a G e d [ > a o © ; % ® a E o o c» 2 c 2 » e Ai w aze aee x = E > c / C I % m e » U) I as w « a 0 ; a % : a 4 a 4 co 1611 A7 _,, 0 CO N o 0 w_ o < 0 (0 a) 0) - U) u) as � C .U. J' N C a3 0 N a) v as .-. > a) u1 u) u) -o•- ca O 0 Cl) _8 a)Z w @ @ w a) O)Q) C LL O 0 a) 0 .. a, a) O_ .O to - u).C., U) O C C (13.' .0 E a) 0 00 c C C c a, • E E 0) a) a) o C O.C a, C C• a) E .LO- .o o.O a -O O c a3 -o 0 V a) .O .0 U a) a3 N N O C CD O- _ a) W .0 N u) Q 0 0 c c ca 2w E c a) ED_ as 0 O O a) O N a3 0 I- - a) C > o F O) U Emr o2c � ai U) a)c' 0 CL TO U) g- 0 O_ > a, S O u) ,n C U) a) >u) U U a, LL 0 > a, • O_.0•, c N o -o c C L 3 c 0 p 7 0 Q c O_ 7 U a) U 0 N ■ = 00c t_.c 0 U O N c �_C 0 E E 0 0'O C w u) C 0 0 l- a) a5 u) N U) as O '" 0 0 t 'U a)U 0 j�o d O O N _a) a . -o co E .• -o m E _ u, _ a) U C >C tea, a)-0 -c•E.-O a) U o- U C E o o c c o 0 o +-' o 2c a) a �cE -1:3 a) o 2 a i N a) co o-C L N u0)'X -0 N U N co f6 p" U•3 m 8w a) CO a N a o. a) Z U) co c - 0 a a) > O a) 0 a) } 0.e t a) O C At C c N L- u) c) f6 ) 0 E C 3 0 0) L = a) u) p) O O C co L lc (,)° fa p (6 d a) 0 m 0 3 N O m LL u) 0 C - O a3 u) > CO .N a, -O 0 w CO O) U.N. a3 O_ a) C U EQ o n m c>i " CO a) u) O a °w a) -0 0-U CO 0 c 0 u; E m< a) 0 c co H U) y � 0 C) U) U) 0) m - V > N 3 N O O N 0 ._ E N C w a U U U �) C f0 O E O a, N •C O'a) O d 0 .N c -� co a) - .E O-O.2 0)a) .0 m c 3 co -0 0 O C .0 0- .0- 0 .. 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H w as a Q F- .N O F- . ¢ .E - 0 0, øo ZU 1 6 1 1 A7 ..?„, - x to / � o� \ // E - E ( _o (D / (] j {1 ko} \ .c cu —2 � / Tu. 5] 'c ®E e ¥ ) o Se® k 2 §k ± ƒ/f a � $ o. 2 & / U) a)c 8 as 5 co \ \ - \k _ § m= 5 0-0 = 2 # co ° 2 ,° ) � \ k i :\ ® 5 j CU ƒ 0 & G/ = L. ° E2 § < Z / ] k2f k - $ c o ; mo c a 2 \ k f0\ / E pg / \ = -- c 20TCDE ) U) 6§ 2 7 ¥ E - +S g - o k )> m & a j /k\\ a a) \ o = m a ƒ 222\ \ A $ E CUf_ ` 1-' C / § o a ƒa c / e C a § x \05 e G R E § 0 [ �/\ \ & o \ % fEoo k / % Cl) a } E § ] \ # / \%f ( - $ 5 \ / o I E 7¥ j \ c 2 \ S $ \ U / §\ 2 8 % § o 5 7 2 x o 5 0 C a o Q IJJ « \ co R E 2 /7 o § ® D 8 i 2 k 2 C o " \ � � �\ - $ e 2 la \ 2 C e U) §7 j_o ' o. 3 § 2 cg ) co 0 E \ it us • G a) \ e2 ur 8 re 7 [ § 2 § / f 2 § § S 2 2 / 2 ) 2 2 m ' % 0 o o § G — m o o w \ 2 § ]re N : k � 2 \ _ \ 2i32o § O. o9 s 2 0 2 © c 2 c e e •c LLI § 2 ' ® 2 8 /� 2 $ 2 7 9 IL E a j k e Q 5 / 8 ' 2 a a ct E x = f •© § ° @?2 ■ t .- � ° U) � ° 2 / w < e 2 _ • 1-£0 8 2 = o $ < / ■ Ct & 1611 A7 \ o Li_ / / ...... ._ _ _ \ ' 8 0) 0 S S b 0 8 CO R R * CD R * V N 2 2 / ■ / — / 7 A G E « _ - / a / t k k k / » ) :cl.C \ci §LL CO \ Lij \ / r \ f N a a a) / 0 % N Cl) CL 0 o m / R 2 0 g » .7:"Z d f t ® ƒ » \ \ � 2 0 To E k -I § 3 c c = a) k < _ m S — f e L E « C 2 c CO c % t c 2 = ¥ 3 a) CNI CU o U) as \ ) © \ o § k ( k > \ \ o s § ¥ m 2 J } 3 e z $ \ 0 IL $ % ' _n c ] $ W } \ \ > Z 13 \ 2 0 N 2 § ® a 0 0 — m E c 2 k < k k § § a- ) T'..) \ \ 2 �_ 0 f ° ® m . E \ / a) } a) & - k 3 2 g « « z J W 2 k al. 11 0 0) Cd \ m W @ esr X 0 — > m2 LU § T\ d ) 0 E < «o z Z 0 . 1611 A7 0 i 5 to co W o .c a) U co N �. c' i E to N CD o _ > _} W A ° U it c Z E O E Q. o a U U, 1611 A 7 r O ++ 0 C CD a3 U! O U) H N U! o CD• Lo 2 E ON N O N U) E U) U) U) a 4 .E o __ O L _ N a Q O W �7 m aE O W m o = N N W ¢ (c') d E � N c a U- Z 1611A7 ' Naples Heritage Community Development District Board of Supervisors Peter J.Lombardi,Chairman Calvin Teague,District Manager Peter V.Ramundo,Vice Chairman Gregory L.Urbancic,District Counsel Kenneth R.Gaynor,Assistant Secretary William McAnly,District Engineer Gerald G.James,Assistant Secretary Richard J.Leonhard,Assistant Secretary Regular Meeting Agenda January 8,2013—9:00 a.m. 1. Roll Call 2. Organizational Matters A. Election of Officers—Resolution 2013-1 3. Approval of the Minutes of the November 13,2012 Meeting 4. Old Business A. Update on Lake Bank Restoration 5. New Business 6. Manager's Report A. Approval of Financial Statements 7. Attorney's Report 8. Supervisors' Requests 9. Audience Comments 10. Adjournment NOTES: The next meeting is scheduled for Tuesday,March 5,2013,at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-753-5841 Naples,FL 161147 ' RESOLUTION 2013-1 A RESOLUTION DESIGNATING OFFICERS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of Naples Heritage Community Development District at a regular business meeting held on January 8, 2013 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: Peter J. Lombardi Chairman Peter V. Ramundo Vice Chairman Calvin Teague Secretary Robert Koncar Treasurer Stephen Bloom Assistant Treasurer Kenneth R. Gaynor Assistant Secretary Gerald G. James Assistant Secretary Richard J. r.c nhard Assistant Secretary PASSED AND ADOPTED THIS, 8th DAY OF JANUARY 2013. / � ` Chairman Secretary . 1611 A7 Naples Heritage Community Development District Financial Report November30,2012 Prepared by SEVERN TRENT = SERVICES 1 6 1 1 _ A 7 Naples Heritage Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-General Fund Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Non-Ad Valorem Special Assessments Page 5 Check Register Page 6 161 '1 A7 Naples Heritage Community Development District Financial Statements (Unaudited) November30,20 f2 . . . . . . 16I '1 - A7 c c a) En a m C d 0 02 fa O02 - ea- 007 M '- CCO - 1- J `- Q V2 N U) N N V' U) N H 0 r -, w w N a) O C)• N cn co M O V y '- H Z C a U J N m co m O W Z z O c N 2 c ° aNi (Wj LL n c0) 8 a z as O 0 Q N N < W O c x a w W cc Q F to m CO N = 'U E C Q c' J~O F C J J P J Jm ¢Oa Q C LL J co y W Q or a s'M C to O J OJ a Q Q Q U iA ift N_ W 4) O • 0. 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C7 0 5 7 C M CC j RI .0 CD >LL U a w c_ >11 w N co CO < 0 N- ) O a n v ' ) O O CC ) co L ) ) O CO N- Cl U W 0 N 0 W W U 0 CD n 0 n A O Q J C) O N O U) N O U) e- CO N Z O Q (O v U e- M h J (V N 7 c ¢¢O(~j 'C C W Q C W > w K• D U) n co O N 0 n CO O n ) ) U) U) 0 U) M N O N N CO CO W Q) Q 1- e- co O v CO CO CO CO CO N CO N N N N CO CD N O� V' n CO O NwI 07 O C) e- N` • N g C L C ` Q 2 cu d LL } w O U) NZ- m ON O O o 0 O) O O O W 0 O O n CO O N (D Q J C F O N W N C (O O W O IO O W O) O U) n O n U1 O O O V; `Iv' N- (O N d 2 Q o st d Q Q m (2 w en 2 0 Z Ili C) U li _C h C A U E (L f W v O j y O Qa • -'I C y o 0 U 4 F E n ? U LL CC C C lL O N W N C F O rn 1, l Cm a( v N a N L3 ! w ` c V. m o , a U E U = c .g n Q 4) E E z n Q o W o p x 4 C/3 .21a c H •2 1— j w 2 j 7 O F d m m w c 2 m e i Q w Cl c _ y N ¢ Q w 3 m Q w [n w Nn Nn ., m 4 U m E. LU ❑ Si z 1 a ` a d ` ' E G = Q_ Y d u u � LT- a a a Q ci a_ a _1 M g M 0 ¢ w m w � m � a w 9 °c 1 1.1 5 u") O X Q 1- LLI E K t- w o. -J E IL Q 0 et 2U . . • . . _ 1 6 .1 A 7 c ; U.\ , . La C 03 CO CO CO /al r Q 2 et ›, - kj et m 1 69 N CO CO 5.) a a el j / \ \% § «c a. C rya LCV Ca 3�§ � - - - - " . 0, ~/\ ,re � f IA c ; Ul , CO E / /§ C. _ } ' CO 25 CW > KC 4 _ _ /k 2e Cl o el at Co el N 0 03 Icl 0 CO rii`CL 2 0 0 .- 2 ..- cci en_ . §c ) ;e 0) - Ce §% k \ § S C /'"§ , _ , 4 ; E <co .5 - - F k \ 2- _ et i ( k§ @§ B 0 Q f §) § (� { .4,C id( , ! t CV| \ � � ` § / k X � 01 DC « ] - CD C ) _ - § ) J 2 0 C _ CC 0 § } ° $ § § 0. < 0 c zo 1611 A7 Naples Heritage Community Development District Supporting Schedules November 30,2012 1611 A7 Naples Heritage Community Development District Cash and Investment Report November 30, 2012 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account-Operating SunTrust 0.10% $ 31,712 Checking Account-Operating BankUnited 0.00% 1,250 Money Market Account BankUnited 0.45% 26,184 Total $ 59,146 Report Date: 12/17/2012 Prepared By: Page 4 Severn Trent Management Services ... . . . . . 1611 A 7 Naples Heritage Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30,2013 ALLOCATION Discount/ Collection Gross Date Net Amount (Penalties) Costs Amount General Fund Received Received Amount Received Assessments Assessments Levied $59,925 $ 59,925 Allocation% 100% 100% 11/07/12 410 23 8 441 441 11/14/12 7,550 321 154 8,025 8,025 11/29/12 16,793 714 343 17,850 17,850 TOTAL $ 24,753 $ 1,058 $ 505 $ 26,316 $ 26,316 %COLLECTED 44% 44% TOTAL OUTSTANDING $ 33,609 $ 33,609 Report Date: 12/17/2012 Prepared by: Severn Trent Management Services Page 5 _ . . . _ ioi ' i A 7 C. _ _ w .. 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W ❑ ❑ O w W w W 0 W W W W W O2 0 a a U CO to y N U W Y LL 0 a a 11 c N N N N N N N N N N N N N N N N a 'a a, aaaaaaa f'omcof'o _ U 0 0 0 . N 0 N Z u. 11nn ��00 sNf �n �0T �0 n cr 0 g O M M M M 8 M 8 2 M M A 8 f0 M M 0 2 W m v a c o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O LL Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r a m ce 1611 A7 4 Naples Heritage Community Development District Board of Supervisors Peter J.Lombardi,Chairman Calvin Teague,District Manager Peter V.Ramundo,Vice Chairman Gregory L.Urbancic,District Counsel Kenneth R.Gaynor,Assistant Secretary William McAnly,District Engineer Gerald G.James,Assistant Secretary Richard J.Leonhard,Assistant Secretary Regular Meeting Agenda March 5,2013—9:00 a.m. 1. Roll Call 2. Approval of the Minutes of the January 8,2013 Meeting 3. Old Business A. Update on Lake Bank Restoration 4. New Business 5. Manager's Report A. Approval of Financial Statements B. Distribution of the Proposed Fiscal Year 2014 Budget and Consideration of Resolution 2013-2 Approving the Budget and Setting the Public Hearing 6. Attorney's Report 7. Supervisors' Requests 8. Audience Comments 9. Adjournment NOTES: The next meeting is scheduled for Tuesday,April 9,2013,at 8:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-753-5841 Naples,FL „. A7 ioii Naples Heritage Community Development District Financial Report January 31,2013 Prepared by SEVERN TRENT SERVICES 1611 A? I Naples Heritage Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-General Fund Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Non-Ad Valorem Special Assessments Page 5 Check Register Page 6 1611 A7 Naples Heritage Community Development District Financial Statements (Unaudited) January 31,2013 _ � A 7 .0 s_ . 0) 16I . U.. a- ZS CD C CD 0 - -, v v v o v o J M N L11 .- ID Q 10 t0 N `N_' c N H V N h OD I, 0 H V) 49 40,1 w, M 0 O Z N Z N O O co H c co E R m U as c co CO ' 0 cj N ❑ c°0 G 2 2 O u < a1 Q c m N 0 tAi of m v 2 W ZQ ,,0, 6 v ❑ ID c T U) "0 N C Z u1 U £ a Q m e o' . LL ul m > I— Z H C I- m O 5 O n < D O a I- U. 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L° a m M W w o c m p CD u N a m _ L) 0 ".• O. p 0 o a c C o 00 ¢ F t its- cl o O C N y x y n 0 N Qf .� rn a) (7 LL 00 �_ a) o ; tea Ch c � EE .s2o � � m - Lg2 � a ��// ° 0 2 -° r c) vi iL a.7 YCS C 0 CA C V N W 11 J a a) U C (� C a) Y N C 0. y N_ N W O a EE E w ° m m Z 2 Z Z Z rn 0 C 0) Q m Nv� ° o m _ .a.' y L. C) 2 > > �E �0 )- m a) a) o a) C E rn c m Q 0 m E 0 W ) < < W H a 4 y tw tw tw E m = c ° u ° ° v 0 W > > A m in a-' a 'c re 0 o o ° o o ° 0 C , m m 0 c < 0 E w a°`� u _I z •E a u. a a_ a_ a a_ a c) a a g 2 g 0 < n Z U o 1611 A? (.., a ':=3 N. to (o o n n a u.1 I m CO L. Q a) 2 a an v v m 0) 0) J W M el a Oi of <a in w r N (0 (D r N (+) V) h W 1 (O (0 O a -,m N d ID V C J ° 0 0 o n o Q LL= O O N O S R m CO 11- ° O O N O O '0 aaa C ° app LL y a C T- O o 0) N- N 4) O w Q ° °o ate. • N 2 .4. o o (c N N L CO a Q K U >LL m in c c N t0 N LAI 1+) 00 N Ca m a J N LO ((( N N ° Q r--- N. ai N L 0)O F N N N V 1, Y "0 C a '0 w C W )- vi w a) -0 ao K . W O O 0) co co C, I- O O W 0) 0) N r Lii Q) < O O c c? (h O V H a) O r '- O N V V C t- 4 al I a) O >w w > LL. C13 ce O O N N N y• J O r 0 O f0 O O Q =W)„0 O O 1() V V N a°a m E 1» G) la N N O N N _ W z I- N 0 o N W 0 o C E 2 4) O (h co 0 W 43 N J Z C7 p. ° c rn o c z z N Q O F . W n m U' O -ea' I.. N m K 0 ax W Z 0 7 c CO W N N V m p u T)In a U U N W 0 < ) e. z c z z m W G v C CL u) 'E 2 m w M a < •a o 03 --I E 0 �° a W O cc O O 0 Z U r o z LL LL 1611 A7 Naples Heritage Community Development District Supporting Schedules January 31,2013 16 I1 A7 Naples Heritage Community Development District Cash and Investment Report January 31, 2013 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account-Operating SunTrust 0.10% $ 45,094 Checking Account-Operating BankUnited 0.00% 1,250 Money Market Account BankUnited 0.45% 26,204 Total $ 72,548 Report Date:2/18/2013 Prepared By: Page 4 Severn Trent Management Services 1611 A7 Naples Heritage Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30,2013 ALLOCATION Discount/ Collection Gross Date Net Amount (Penalties) Costs Amount General Fund Received Received Amount Received Assessments Assessments Levied $59,925 $ 59,925 Allocation% 100% 100% 11/07/12 410 23 8 441 441 11/14/12 7,550 321 154 8,025 8,025 11/29/12 16,793 714 343 17,850 17,850 12/13/12 21,389 902 437 22,728 22,728 01/09/13 1,559 49 32 1,640 1,640 TOTAL $ 47,701 $ 2,009 $ 974 $ 50,684 $ 50,684 %COLLECTED 85% 85% I TOTAL OUTSTANDING $ 9,241 $ 9,241 Report Date:2/18/2013 Prepared by: Severn Trent Management Services Page 5 . _ 1611 A7 Co C 0, ..... _C 4, o co 0 O c7 )n CO LO 0 0 4) 0 0 C0 v) 0 0 0 0 0 0 C) C- . c0 0 0 0 c0 LO N co 0 0 0 0 0 0 N O N ti C` A C: O m Cp Q t7 N r..: O O Q) I, [7 t{i Q W Oi 1-: O ' N Q W U) " " 4) p ' ' U) " N N N 4 p 4) ' N y q y 9 M tl M! 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U = cn ,16 I 1 A7 0 o E *6 (11 N U) 0 c at LC). 2 E otf O y c Q a) E N N a) N u nr ° _ N a O N U 0 W L7 a) 4E F- O CL $' re cu W a, a) cst I o mN V/ G.l0 W E ° (1) a a o a" Z 1611 A7 RESOLUTION 2013-2 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2014 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2014; a copy of which is attached hereto, and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2014 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: May 7,2013 Hour: 9:00 a.m. Place: Naples Heritage Golf&Country Club Clubhouse 8150 Heritage Club Way Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 5th day of March,2013. Peter J. Lom t Chairman Calvin Teagae"" Secretary //////�� 161i A7 . .. ... . ... .. . .. ..................... . NAPLES HERITAGE Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 -Approved Tentative Budget: (Approved at March 5,2013 meeting) Prepared by: SEVERN TRENT SERVICES 16 A 7 N to 01 C) co • • R a N C C a y a �+ C C 3 m u- .c O a) U a' cn C O R Ca m 0 E -o E 1— m a, V) N ad `7 C y 7 n5 E m W a) N X a W N W IL j Q E c o = o a > m is U) > 0 F v W o m Q C7 c c3 0 `as O c z Q 7 Z IL E m M v C7 m X Z N • Z N U) co W N c d aN W a. U' aa)) o a) a- °. 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G 4 k . . \ 7 LL 2 $ L < C s = - 2 0 MS• a co d © > ] ( w < k § 2 \ / / b g ƒ CO) } \ % 0. • 7 _ § \ z , e ) CO a 2 i CO w k 0 \ # ( a c \ ' f 2 - c § k k k / � § § d p _ 6 0 m _ M 2 k / d ) ■< ) / f 3 7 k 0 _ CC / / w W F- • c y§ 2 c �) . ] U E & § < 2 Q 1611 A7 d _ U 3 -c- in o 0 u) .L E 0 N GD o Z 15 TS al in o CO m d O v Z E O E Q o CL U 0 in 161i_ A 7 n 0 d N V! o H C) N N 0 � o d ui 2 E ca o N C Q d E N N a) N Q v , ,a, -o C 0 F) LLI iV V' w aE W ti). 2-4- Z o R N c W E o} To To J a § Q`N Q LL Z _ 1611 A7 MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, January 8, 2013 at 9:00 a.m. at the Naples Heritage Golf and Country Clubhouse, 8150 Club Way,Naples,Florida. Present and constituting a quorum were: Peter J. Lombardi Chairman Peter V. Ramundo Vice Chairman Kenneth R. Gaynor Assistant Secretary Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Also present were: Cal Teague District Manager The following is a summary of the discussions and actions taken at the January 8, 2013 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Lombardi called the meeting to order and noted all Supervisors were in attendance. SECOND ORDER OF BUSINESS Organizational Matters A. Election of Officers—Resolution 2013-1 • Mr. Teague noted whenever an election is held or new supervisors are appointed there is an opportunity to reconstitute the officer structure. • Resolution 2013-1 will memorialize the action taken. On MOTION by Mr. Gaynor seconded by Mr. James with all in favor Resolution 2013-1 appointing Peter Lombardi as Chairman; Peter Ramundo as Vice Chairman; Calvin Teague as Secretary; Robert Koncar as Treasurer; Stephen Bloom as Assistant Treasurer; and Kenneth Gaynor, Gerald James and Richard Leonhard as Assistant Secretaries was adopted. 2-26-13 1611 A7 January 8, 2013 Naples Heritage CDD THIRD ORDER OF BUSINESS Approval of the Minutes of the November 13,2012 Meeting Mr. Lombardi stated each Board member received a copy of the minutes of the November 13,2012 meeting and requested any corrections,additions or deletions. An addition was made which will he incorporated into the minutes. On MOTION by Mr. Ramundo seconded by Mr. Leonhard with all in favor the minutes of the November 13, 2012 meeting were approved as amended. FOURTH ORDER OF BUSINESS Old Business A. Update on Lake Bank Restoration • Supervisor Gaynor provided an update on the lake bank restoration project. • It was noted the Master Association has appropriated funds for the next phase of repairs. FIFTH ORDER OF BUSINESS New Business • An estimated road repair schedule was discussed. SIXTH ORDER OF BUSINESS Manager's Report Mr. Teague addressed the following: A. Approval of Financial Statements • The financial statements for the period ending November 30, 2012 were reviewed. On MOTION by Mr. Gaynor seconded by Mr. James with all in favor the November 30, 2012 financials were accepted. SEVENTH ORDER OF BUSINESS Attorney's Report There not being any, the next item followed. 2-26-13 2 1611' A7 January 8, 2013 Naples Heritage CDD EIGHTH ORDER OF BUSINESS Supervisor's Report There not being any,the next item followed. NINTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the meeting was adjourned. All Cal Teag MOP Peter J. Lomba i Secretary Chairman 2-26-13 3 1611 A7 MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, March 5, 2013 at 9:00 a.m. at the Naples Heritage Golf and Country Clubhouse, 8150 Club Way,Naples, Florida. Present and constituting a quorum were: Peter J. Lombardi Chairman Peter V. Ramundo Vice Chairman(via telephone) Kenneth R. Gaynor Assistant Secretary Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Also present were: Cal Teague District Manager Patrick Dorbad General Manager The following is a summary of the discussions and actions taken at the March 5, 2013 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. On MOTION by Mr. Gaynor seconded by Mr. James with all in favor the participation by Mr. Ramundo via telephone was approved. SECOND ORDER OF BUSINESS Approval of the Minutes of the January 8,2013 Meeting Mr. Lombardi stated each Board member received a copy of the minutes of the January 8, 2013 meeting and requested any corrections, additions or deletions. There not being any, 4-2-13 1611 A7 March 5, 2013 Naples Heritage CDD On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the minutes of the January 8, 2013 meeting were approved. THIRD ORDER OF BUSINESS Old Business A. Update on Lake Bank Restoration • Supervisor Gaynor provided an update on the lake bank restoration project. • Moving forward with the five year plan; Arbor Lakes and Stoneybrook are scheduled to be completed this summer. • Discussion ensued with regard to efforts needed for plantings to provide lake beautification. • Supervisor Gaynor noted beautification of the lake banks can be considered after erosion issues are addressed. FOURTH ORDER OF BUSINESS New Business There not being any,the next item followed. FIFTH ORDER OF BUSINESS Manager's Report Mr. Teague addressed the following: A. Approval of Financial Statements • The financial statements for the period ending January 31, 2013 were reviewed. • It was suggested placing money market funds with EverBank be researched. On MOTION by Mr. Ramundo seconded by Mr. James with all in favor the January 31, 2013 financials were accepted. B. Distribution of the Proposed Fiscal Year 2014 Budget and Consideration of Resolution 2013-2 Approving the Budget and Setting the Public Hearing • The proposed fiscal year 2014 budget was reviewed. 4-2-13 2 A? 1611 March 5, 2013 Naples Heritage CDD • Discussion ensued and it was agreed to reduce Severn Trent Management fees to $19,500; which is still an increase over last year. The $197 reduction will be placed into miscellaneous contingency. On MOTION by Mr. James seconded by Mr. Gaynor with all in favor Resolution 2013-2 approving the budget as discussed for fiscal year 2014 and setting the public hearing for May 7,2013 at 9:00 a.m. was adopted. SIXTH ORDER OF BUSINESS Attorney's Report There not being any,the next item followed. SEVENTH ORDER OF BUSINESS Supervisor's Report • Supervisor James requested quotes for fish stocking of the lakes. EIGHTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. NINTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Gaynor seconded by Mr. Leonhard with all in favor the meeting was adjourned. Cal Teague-- Peter J. omba•,i' Secretary Chairman 4-2-13 3 • l6L1A8 Port of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague,District Manager Theodor Bissell, Vice Chairman Daniel Cox, District Counsel Richard Ziko, Assistant Secretary Ronald Benson,District Engineer Dale Lambert, Assistant Secretary Joel Anthony(Tony) Davis,Assistant Secretary Regular Meeting Agenda Friday, February 15,2013 — 10:00 a.m. 1. . Call to Order and Roll Call .d?ffi d APR 03ZU13 2. Approval of the Minutes of the January 18,2013 Meeting 3. Public Comment Period BY: 4. Old Business A. Review of Landscape Maintenance Performance B. Update on U.S. 41 Median Flooding C. Discussion of Severn Trent Contract Amendment for Fiscal Year Timeframe 5. New Business A. Discussion of Potential CID Maintenance of Orchid Cove Utilities 6. District Manager's Report A. Approval of the January 31, 2013 Financial Statements and Check Register B. Report on Follow-up Items 7. Field Manager's Report District I A. Discussion of January 2013 Operations Report District 2 District 3 8. Attorney's Report District 4 A. Update on North Hotel Bankruptcy Proceedings District 5 B. Update on Lot 45 Drainage Swale Agreement C. Update on Sunset Cay Utility Dedication 9. Engineer's Report A. Review of Closeout of the New Water Treatment Plant Project B. Update on Liquidated Damages from Xlyem Water Sdaitstr6SA (ITT Technologies) Date: 10. Supervisors' Requests Item#: 11. Public Comment Period 12. Adjournment Copies to: The next meeting is scheduled for Friday, March 15, 2013, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Road 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http/ipoicia corn; 239.430.0808 . . . .. 1611 A8 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 NOTICE CF MEETINGS REFERENCE: 010948 iSLANDS CdMMU OVET pPSfFUCT, 59699503 NOTICE OF MEETINGS P O T1te 0°ar'E of Supervis°M of the Port of the Mandl C nrnunxy tmppi}a�ve 03 fact will d their meetings foe Pistol Year 2013 of the Orchid Cq Litrbhoe 25fifi5 00,Lan;Naples Florida 34114`at:10:00 aAn os1 the churl Fhiio at c State of Florida month atiasv; Weber t9,2012 Counties of Collier and Lee Nmi1c11 21x Before the undersigned authority, personally r; '2t2 appeared Lynn Schneider, says that she serves a l arch s;2at �M�p0i 1�,2U13 the Order Entry Data Specialist, of the Nales lrzryc22t°t11 Daily News, a daily newspaper published at-Nap' iva $ t3 aust';{'�2�i13 in Collier County, Florida: distributed in Coll s°ittpruttt# 1 and Lee counties of Florida; that the attached The meetr aareopent°thepu u, ndwillbe'cpnductelitheteaancey the proei ion lorida Levi for f°nitT�unity Mnpeove rent R�stsicis, Meetings r copy of advertising was published in said be continued to a date;time and:locatfon to he specified on record at me§ttng. newspaper on dates listed. There may be occasions when one °r mare Su parvrscr-s will cart iu pee Affiant further says that the said Naples Dai ,telephone, Arty re u s ai•�' t °satar, °fth«meets htepho rf a disabrirty or phi race1 partment ahouid egsilat tht* L3u1 News is a newspaper published at Naples, in sea ttana.arneatt n nr earn Trent Sernkas at(9541 7535851 t h nt tic ¢ai�4r err da oto to the rnehtin , tf y°u are treIrer or spc-esh i +k0 the, w Collier County, Florida, and that the said contact the Etesr'daROl 5eivic (800 9l rmelaidiaconta�t�n the z7 Office at least two l?)dda spriorto thechinoft emeeting., newspaper has heretofore been continuously Each person n decifss so enneelteri 'reins takers at these meeting day and has been entered as second class mail advised that person rcui creel#r,trcarrl°l the pratxedings andi amadengi�,, y person may steed r°elnUrd e WT I%re�icrrut of the pre base equ is made Milo( matter at the post office in Naples, in said the testimonyanddvud!ire"t"csr�n,ihtrhxrrrnap aii�t°re°a:ed_ Collier County ora eriod of 1 ea/ CaivittmAnag County, Florida,r period y Liistr3rtManager,. next preceding the first publication of the ° 2her �rsi p.,61 attached copy of advertisement; and affiant further says that he has neither paid.nor promised any person, firm or corporatio ay discount, rebate, commission or refund for n the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/28 AD SPACE: 66 LINE FILED ON: 09/28/12 Signature of Affiant ,j.:f u 1 ) Sworn to and Subscribed before fre,,,, his da of + 20 �t;V Personally known by me C ,� _. ..R.,,q .,t . ' ll`rr'% CAROLPAWJNSKi MY COMMISSION#EE 4538 1 ''q.,2,1,:' t EXPIRES:November28,2014 rn4" 5ondcdThru P'-OA d Insurance Agency . , . , 1611A8 Tea•ue, Cal From: soto <sotolawn @yahoo.com> Sent: Thursday, February 14, 2013 4:09 PM To: Teague,Cal; rcziko @embarqmail.com; 'Dillon Norine';crcuster @aol.com; Edge, Robert; Casey, Bob; 'Dale Lambert' Subject: POI Notes Feb 2013 Good Afternoon. Walk through (drove around property)consisted of Robert Edge, Norine Dillon,and Robert Soto on 2/11/13, i2„,' e 1- • Mulch will be completed this week. ' • We received notice this morning that damage was d3 toe landscape g n the.41 median due to a vehicular accident. c1°Q�(,� • Property has been fertilized at all Floratam areas. • Overhanging limbs on Cays Dr.from Oak Trees were trimmed back to avoid damage to trees caused by RV's and garbage disposal trucks. • Turf weeds are almost completely killed. We will continue to do treatments. • We would like to inform the board we will no longer be out sourcing a pest control company. We have hired a certified pest control operator. • Robert(Soto) identified to Norine where plants(referencing to January's recommendation: Soto's Lawn is recommending replanting plants on East side of bridge at 41 mediae We have treated area before, but ee dlr.; 'iave eat ■,d=1uer better. We recommend installation 9f sfx v Fakahatchee (3 gallon)at$12 totaling $720 Ain >.ililoi Fiu bush (3 gallon)at$12,totaling $960)would be installed if accepted. t:10 i Thanks, Claire Campbell `s' l i ,;',o' IN i (L_, , 4 j ti Soto's lire Lawn rvi e1 Inc. 2830 35th Avenue NE Naples,FL 34120 Soto i awn.corn Phone: (239)354-1080 Fax: (239) 354-1045 Contact us: Claire info @sotolawn.com (Office) Robert robert@sotolawn.com Scott scott@sotolawn.com Donna donna @sotolawn.com Lila lila@sotolawn.com (irrigation) 1 1611 A8 FIRST AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT FOR WATER AND WASTEWATER OPERATION AND MAINTENANCE DATED MAY 1,2012 Between SEVERN TRENT ENVIRONMENTAL SERVICES,INC. and PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Dated February 15,2013 1611 1 A8 THIS AMENDMENT TO THE AMENDED AND RESTATED WATER AND WASTEWATER OPERATION AND MAINTENANCE AGREEMENT DATED MAY 1, 2012 (hereinafter, the "Amendment")is made and entered into this day of ,2012,by and between Port of the Islands CID,an independent special district organized under the laws of the State of Florida(hereinafter the"District"), and Severn Trent Environmental Services, Inc., a Texas corporation with its principal place of business at 16337 Park Row,Houston,Texas 77084(hereinafter the"Operator"). WHEREAS,the parties wish to Amend the Amended and Restated Water and Wastewater Operation and Maintenance Agreement dated May I, 2012 ("Agreement") to have the term and accounting for the Annual Repair and Maintenance Budget, the Annual Process Residue Budget, the Annual Chemical Budget and Annual Mosquito Control Chemical Budget concide with the District's fiscal year. NOW,THEREFORE, in consideration of the mutual agreements herein contained,and subject to the terms and conditions herein stated,the parties agree to the following Agreement Amendments: Article 1 DEFINITIONS "Agreement Year"is amended to mean the consecutive twelve(12)month period during the term of the Agreement (including the renewal options) that begins on October I of each year and expires on September 830 of the following year in order to coincide with the District's fiscal year. Formatted:Srrikethrough Article 2 TERM AND TEILYIINATION Section 2.1 Term (a) This Agreement shall remain in full force and effect until September 30,2015 unless terminated for cause as provided for in Section 9.2 of the Agreement. (b) Thereafter, this Agreement may be renewed by mutual agreement of the parties and the parties intent to commence negotiations for the renewal of this Agreement at least one hundred eighty (180)days prior to its expiration. Article 3 MISCELLANEOUS Section 3.1 Severability Should any part of this Amendment for any reason be declared invalid or void,such declaration will not affect the remaining parts of this Amendment or the Agreement,which will remain in full force and effect as if the Amendment and Agreement had been executed with the invalid portion eliminated. Section 3.2 Counterparts This Amendment may be executed in more than one counterpart, each of which shall be deemed an original. r'Section 13,.., Capatalized. .sans Capatiilizek.enr.in this Anne, drnent shall have the same meaning as provided in the Agreement. —Page 1611 A8 Section 3.4 Remaining Terms of the Agreement Any term of the Agreement not specifically amended hereby shall remain in full force and effect. IN WITNESS WHEREOF,the parties have duly executed this Amendment effective as of the date first set forth above. DISTRICT: By: --. _ _..............__..._.......__.........._.._..._ Name: Norine Dillon Title: Chairman SEVERN TRENT ENVIRONMENTAL SERVICES,INC. By: ..................... .. _..............__......................... ..—.._....................... Name: Dana Kaas Title:Vice President Operations Approved as to form and legal sufficiency this day of Page 2 1611 ' A8 . EXHIBIT A SCOPE OF WORK—OPERATING SERVICES It is the intention of this Section to more fully describe services related to maintaining the water treatment plant,the wastewater treatment plant,the water distribution system and the wastewater collection system of the District. The services are described in Article 4 SCOPE OF SERVICES AND OPERATOR'S RESPONSIBILITIES and expanded or clarified in specific cases as presented in this Appendix. The following describes the Operating Services to be provided under this Contract: Provide Labor,materials and equipment to operate the Facilities as defined in Article 4.1,4.4 and 4.6. Labor includes the work force(Operator,Operator Trainee and Part Time Operator),to conduct the process control,testing and routine and preventative maintenance for the daily operation of the Facility. This includes the direct supervision of the base efforts of the project. This management supervision includes the Senior Area Manager's time(2 hr/week). the Project Manager's time(8 hrstweek)and an Administrative Assistant(2 hr/week),related to the basic daily operation of the system, 2. Indirect labor is also provided in the base price. Such support will include regulatory compliance assistance;implementation of safety programs; formulating policies,procedures and guidelines to ensure employee safety;and regulatory compliance. Our Technical Services Group provides additional technical and engineering expertise to address specific operational process issues and challenges. 3. Repair and Replacement will be provided under Section 4.5. Operator will be responsible for Annual Maintenance Expenditures not to exceed the Annual Repair and Maintenance Limit. It does not include labor,materials and equipment for major repairs exceeding the annual repair and maintenance limit defined in Section 4.5. In calculating the base fee,an estimate of Operator's time,management time and supervision time was included to cover costs including the efforts related to the work under the annual repair and maintenance limit. Work exceeding the annual repair and maintenance limit requires direct labor,material,equipment and supervision time,which will be charged to the District is described in Section 8.3. 4. Testing services in the base fee include:on-site laboratory process testing conducted by the Operator,permit testing required under the Facility Wastewater Discharge Permit and Water System Operating Permit.See Section 4.8. Page 3 161 1 A 8 5, Furnishing and controlling chemicals for the operation of the water and wastewater treatment systems are included in the base fee. Also,included is the furnishing of fuel for the emergency generator for monthly testing, lubricants for routine and preventative maintenance,laboratory and safety supplies,office supplies,computer supplies,operator vehicles,vehicle insurance,registrations and vehicle maintenance. 6. Routine maintenance of facilities and equipment shall be in accordance with Sections 4.4 and 4.12. Operator will utilize a computer maintenance management system for all water treatment and wastewater treatment system equipment. This computer system will generate work orders on a routine basis for all routine and preventative maintenance activities. Completed work orders will be entered into the program and a monthly report will be generated showing all activity. The program will be able to track and report the history of service and repair of all major pieces of equipment. This maintenance summary report will be submitted with the Operator's Monthly Report to the District. 7. Process control and recordkeeping shall be in accordance with Sections 4.3 and 4.12. Operator will utilize a computer process control program to record all relevant process measurements,run process calculations and generate a monthly process control report. The process control report will be submitted with the Operator's Monthly Report to the District. 8. Asset Management System Operator will maintain an up-to-date asset list of all major equipment and facilities in the water and wastewater treatment plants as indicated in Section 4.15. The asset list will include a report of the condition of the equipment. This list will be used by the Operator in preparing annual recommendations for repair and replacement. 9. Disposal of Process Residuals shall be in accordance with Section 4.7. Residual disposal costs included in the base fee are capped at$15,000 annually. If process residuals cap is not reached,Operator will reimburse District for amount below included limit. Page 4 16171 A8 0 EXHIBIT B SCOPE OF WORK-UTILITY BILLING AND CUSTOMER SERVICE The District authorizes Operator to perform the services delineated in the following without the necessity of any further authorization from the District at the rates and charges shown. Operator will be compensated for all services identified at the rates and fees stipulated in this Agreement. 1. Base Billing,Bill Printing and Customer Service Operator shall prepare and render all monthly utility bills to District's customers in accordance with the District's approved tariffs including the following services: (a) Maintenance,storage and history of customer accounts on Operator's system. Includes miscellaneous changes to customer master records and input of customer meter readings; (b) Include laser printed bill,mailing,return envelope and first class U.S. Postage; (c) Read meters monthly by using hand held meter reading devices; (d) Opening of customer return envelopes,manual input of customer payments from remittance advices into Operator CIS/Billing system; (e) Preparation of deposit ticket and deposit into District's account; (i) District customer access to customer service representative and phone lines for account inquiry,establishment of new accounts,closing accounts and finalization of accounts; (g) Return of remittance advices,deposit slips,etc.,to District; (h) Prompt response on behalf of the District to inquiries from District's customers; (i) Preparation and mailing of late payment reminder letters; (j) Discontinue water service and reconnect based on delinquent account or change in customer status. Page 5 1611 A8 2. Reports Operator shall prepare the following reports: (a) Daily Transaction Journal—a documentation of all monetary and non- monetary transactions which have been posted to a customer's account (available daily or as transactions occur); (b) Preliminary Meter Reading Report—a report indicating the meter readings entered for each account prior to billing. Errors in readings and/or consumption will be indicated for correction; (c) Account Balance Report—a report indicating each customer's current and past due balance; (d) Alpha-Cross Reference—a report listed in alphabetic order by customer's last name with a cross-reference index to the customer's account number; (e) Aged Trial Balance—A report listing each customer's account with total balance,current,30,60,90 and 120 day balances(available once monthly); (t) Delete Report—a report listing all accounts which should be deleted from the District's file(available once monthly); (g) Past Due Report—a report indicating all delinquent accounts which have a balance other than current; (h) Meter Aging Report—a report which lists every account that had a meter installed between selected ranges of dates; (1) Consumption History Report—a report listing meter usage for up to twenty-four(24)months past by rate classification and meter size; (j) Monthly Billing Register—a report indicating each customer account billed with all pertinent information contained on the customer bill; (k) Monthly Activity Report—a report indicating a summary of all billings, adjustments and payments recorded during a particular calendar month. Specifically, it indicates (1) billing rate by class service (2) charges/adjustments by rate class (3) total payments received,and (4) total bills printed Page 6 161 j' A8 ' 3. Special Billing Services The following additional billing services will be provided upon the District's request: (a) Special Customer Notices—Prepare and/or print special notices or"bill inserts"—charge quoted for each notice. Stuff"bill insert"with bills— charge$0.05 per insert page; (b) Mail Special Customer Notices - Mail notices separately(not included with utility bill)to District's customers-Charge quoted for each mailing; (c) Mailing Labels—Print mailing labels from District's database. Charge $0.10 per each; (d) Rate Analysis Report—A report using historical usage information to analyze periods of 1 through 36 months past and consolidates totals by rate class and meter size. Charge-$0.05 per customer record($250. minimum charge); (e) Proposed Rate Billing Register—produces a billing register with proposed rates instead of current rates. This report is generated at time of normal billing;thus providing the District with side-by-side registers. Charge$0.05 per customer record($250.minimum charge) (tj Rate Change—changes to rates and charges applicable to customer billing as requested by District. Charge-$100.00 per hour($150. minimum charge); (g) Customer Message—adding or changing a special"customer message" on the customer bill form as requested by District. Charge-$25. per each addition or change. Page 7 1611 A8 EXHIBIT C SCOPE OF WORK-FIELD SERVICES It is the intention of this Section to describe services related to maintaining the condition of the general public common properties of the District. This relates to items such as the streets, drainage system,landscaping, street lights,signage,decorative features such as decorative walls, and accessories such as the irrigation system.The following describes the Field Services to be provided under this Contract 1. Community Enhancements-The services will include the monthly inspection of community owned enhancements including streets,landscaping,landscaping irrigation system,entranceway lighting systems including lights and control timers,fencing,and street signage. The Operator will coordinate and oversee street lighting repair contractor. The Operator will coordinate and oversee roadway repair contractor. Contractor work will be reviewed by the Operator and the Operator will make recommendations to the District regarding approval of the Contractors'invoices. Costs of the contractors will be paid by the District. 2. Storm Water System-The Operator shall provide labor,tools and materials for the maintenance of vegetation around inlet and outlet pipes. This includes the trimming of grasses and removal of excessive vegetation impacting the storm inlet and outlet structures. 3. Landscape Contractor Management-The Operator shall review,coordinate and inspect the landscape contractor work and performance. The Operator will review the landscape contractor's completed work and will make recommendations regarding approval of landscape contractor invoices to the District. Landscape contractor costs will be paid by the District. 4. Storm Water System Aquatic Maintenance Contractor-The Operator shall oversee the storm water aquatic maintenance contractor and will make recommendations regarding approval of the contractor invoices to the District. Costs for the contractor will be paid by the District. 5. Mosquito Spraying-The Operator shall provide mosquito spraying services to the District using District supplied equipment to spray areas identified in attached map (EXHIBIT 0). The following criteria will apply: Page 8 y y s 1611r A8 i. Application rate shall be in accordance with applicable laws and regulation for the spraying of insecticides. ii. The base fee will include labor for an application for a maximum 60 applications during the months of May through September. iii. The Mosquito Control Chemical Budget will include the use of an estimated 48 gallons of the chemical Anvil or similar type of insecticide. iv. Application will be based on recommended guidelines for "landing rate count","mosquito trap counts",and other recognized indicators as referenced in Florida Statute Section 388.011(1). v. Where possible,applications will be provided in response to complaints by residents and the direction of the Board,providing they do not result in activity that would violate legal requirements. Page 9 1611 A8 EXHIBIT D DISTRICT'S ENVIRONMENTAL PERMITS Florida Department of Environmental Protection Domestic Wastewater Facility Permit Permittee:Port of the Islands CID Permit Number:FLO 141704(Minor) PA File Number FLO141704-DW2P Issuance Date:May 13,2009 Expiration Date:May 13,20I4 FACILITY: Port of the Islands WWTP 12600 Union Rd. Naples FL 34114 Collier County Lat:25-57-50 N Long:81-30-27 W Port of the Islands Water Treatment Facility PWS#5110230 SFWMDWater Use Permit#11-00372 Page 10 161 . A8 EXHIBIT E METER INSTALLATION FEE SCHEDULE The following is a list of charges for meter installation. (a) The following types of residential water meters for new connections shall be installed by OPERATOR for the below listed fees, OPERATOR shall procure the meters and associated fittings, the cost of which will be charged to the Annual Repair and Maintenance Budget: Meter Installation Meter Size(inches) Total Cost(5) 5/8 40.00 I � 50.00 (b) The following types of residential water meters for new connections shall be installed by OPERATOR for the below listed fees,OPERATOR shall procure the meters,associated fittings and meter boxes, the cost of which will he charged to the Annual Repair and Maintenance Budget: Meter Box and Meter Installation(I) Meter Size(inches) Total Cost(5) 5/8 80.0a 95.00 (c) The Meter Installation and fees described in Section(a)above are for potable or reuse meters and are based on the assumption the main has been tapped,service line and meter box and appurtenances installed by a party other than OPERATOR. If a tap,service line installation and meter box installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (d) The Meter Box and Meter Installation and fees described in Section (b) above are for potable or reuse meters and are based on the assumption the main has been tapped and service line with curb stop installed. If a tap and service line installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (e) Commercial Meters. Commercial connections and other special connections will be made for a price quoted for each installation in accordance with the applicable specifications. Page I f 161 A8 (f) Sanitary Sewer Inspections. OPERATOR shall inspect each new sanitary sewer connection to the District's wastewater treatment system for a fee of Fifty Dollars ($50)for residential connections and Fifty Dollars($50)for commercial connections. (g) Backflow Prevention Inspections. OPERATOR shall perform backflow prevention device inspections for a fee of Fifty Dollars($50)for each such inspection or rejection. (h) OPERATOR shall perform other inspections as requested or authorized by the DISTRICT for a fee determined by the standard rates for personnel and equipment used, attached as Exhibit F to this Amendment. Page 12 • 161L ' A8 EXHIBIT F LABOR AND EQUIPMENT RATES The following is a partial list of Operator charges showing the current hourly rate schedule. I Supervisor/Foreman $85.00 per hour I Licensed Operator $75.00 per hour ':.Utility Technician 1,1 $75.00 per hour Electrician $75.00 per hour Environmental Specialist I $65.00 per hour I Instrumentation Technician $100.00 per hour Clerical $45.00 per hour Dump Truck w/Operator I $100.00 per hour 2"Utility Pump I $60.00 per day *Vactor/Jet Unit(4-hour min.)including technician I $225.00 per hour+dump fee *Televising Unit(4-hour min.)including technician = $140.00 per hour Air Compressor IE $25.00 per hour *These units will be available on a per-foot based cost quoted by job. Overtime rates of time and one-half will apply for work performed before 7:30 a.m.and after 4:00 p.m.in excess of eight(8)hours per day or forty(40)hours per week,and on weekends and holidays. Holidays are New Year's Day,Good Friday, Memorial Day, Independence Day, Labor Day,Thanksgiving Day, Day after Thanksgiving,Christmas Eve Day and Christmas Day. Page 13 1 6 1 1 1A8 EXHIBIT G MOSQUITO CONTROL AREAS Page 14 1 6 1 r Ag EXHIBIT H DESCRIPTION OF FACILITIES Page 15 1611 A8 EXHIBIT I BASELINE CONDITIONS Page ib iou Port of the Islands Community Improvement District Financial Report January 31,2013 Prepared by SEVERN TRENT S{RVI(L 16IaA84 4 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 2-3 Trend Report Page Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 6-7 Trend Report Page 8-9 SUPPORTING SCHEDULES Check Register Page 10-12 Special Assessments-Collection Schedule ............................................. Page 13 Construction Schedule Page 14-15 CIP Status Report Page 16-17 Cash Flow Projections Page 18-19 Cash Flow Projections-5 year .......................................................... Page 20 Monthly Activity Report ::. Page 21 -26 Accounts Receivable Ageing Report (90+days outstanding).......................................... Page 27-28 Repair and Maintenance Detail Reports ............................................... .......... Page 29-36 1611 A8 Port of the Islands Community Improvement District Financial Statements (Unaudited) January 31, 2013 . . 16 i , 1 A8 ' 1 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS JANUARY 31,2013 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 586,095 61,379 647,474 ACCOUNTS RECEIVABLE 427 427 DUE FROM OTHER FUNDS 14,585 14,585 INTEREST/DIVIDENDS RECEIVABLE 665 665 INVESTMENTS: CERTIFICATE OF DEPOSIT-540 DAYS 151,050 151,050 MONEY MARKET ACCOUNT 567,953 6,579 574,532 SBA ACCOUNT 5,085 399 5,484 SBA ACCOUNT(RESTRICTED) 11,680 24,361 36,041 SBA RESERVES 1,873 - 1,873 SBA RESERVES(RESTRICTED) 1,403 1,403 CONSTRUCTION FUND 250,874 250,874 FMV ADJUSTMENT (226) (420) (646) TOTAL CURRENT ASSETS 1,326,005 357,757 1,683,762 NONCURRENT ASSETS: INTANGIBLE ASSETS,NET 31,621 31,621 CAPITAL ASSETS: LAND - 293,061 293,061 CONSTRUCTION IN PROGRESS 5,196,390 5,196,390 IMPROVEMENTS,NET 6,491,391 6,491,391 EQUIPMENT,NET 144,459 144,459 TOTAL NONCURRENT ASSETS 12,156,922 12,156,922 TOTAL ASSETS 1,326,005 12,514,679 13,840,684 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 50 - 50 RETAINAGE PAYABLE 16,873 16,873 DUE TO OTHER FUNDS 14,585 14,585 DEPOSITS 33,050 33,050 BONDS AND LOANS PAYABLE CURRENT 497,303 497,303 OTHER CURRENT LIABILITIES 639 639 TOTAL CURRENT LIABILITIES 14,635 547,865 562,500 NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE,LONG-TERM 4,005,730 4,005,730 TOTAL NONCURRENT LIABILITIES - 4,005,730 4,005,730 TOTAL LIABILITIES 14,635 4,553,595 4,568,230 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT 7,653,889 7,653,889 - UNRESTRICTED 307,195 307,195 ASSIGNED OPERATING RESERVE 103,815 103,815 UNASSIGNED 1,207,554 - 1,207,554 TOTAL NET ASSETS $ 1,311,369 $ 7,961,084 $ 9,272,453 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE:2/1/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1 , _ . . 16 1 1 A8 1 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes In Fund Balances - For the Period Ending January 31,2013 ANNUAL YID ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JANUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,177 $ 726 $ 672 $ (54) 3067% $ 1 Net Ina(Derr)In FMV-Invest - - 496 496 0.00% - Special Assmnts-Tax Collector 435,400 217,700 242593 24,893 55.72% 28,564 Special Assmnts-Discounts (17,416) (8,708) (8,498) 210 48.79% Other Miscellaneous Revenues 1,575 1575 0.00% 1260 TOTAL REVENUES 420,161 209,718 236.838 27,120 56.37% 29.825 EXPENDITURES Administrative PIR-Board of Supervisors 7,000 2,000 2,400 (400) 34.29% 400 FICA Taxes 536 153 184 (31) 34.33% 31 ProfServ-Engineering 26,000 8567 7529 1538 29.34% 7,629 ProfServ-Legal Services 12,500 4,167 14,116 (9649) 112.93% 8,069 ProfServ-Mgmt Consulting Sery 28,365 9,455 9,455 - 33.33% 2,364 ProfServ-Property Appraiser 6,531 6531 6,531 - 100.00% - ProfServ-Speclal Assessment 9,243 9,243 9,243 - 100.00% 9,243 Auditing Services 3,750 3,750 - 3,750 0.00% - Communication-Telephone 100 33 12 21 12.00% 3 Postage and Freight 1500 500 431 69 28.73% 82 Rental-Meeting Room 350 100 100 - 28.57% 25 Insurance-General Liability 8,844 4,422 3,893 529 44.02% - Printing and Binding 2,000 667 237 430 11.85% 119 Legal Advertising 2,200 733 135 598 6.14% - Miscellaneous Services 1,375 458 410 48 29.82% 169 Misc-Assessmnt Collection Cost 8,708 4,354 4,682 (328) 53.77% 571 Misc-Web Hosting 1,000 333 - 333 0.00% - Office Supplies 650 217 24 193 3.69% 24 Annual District Filing Fee 175 175 175 - 100.00% Total Administrative 120,827 55,958 59,657 (3,699) 49.37% 28,729 Field Contracts-Mgmt Services 100,000 33,333 33,333 - 33.33% 8,333 Contracts-Landscape 79,440 26,480 26,762 (282) 33.69% 6,902 Electricity-Streetlighting 16,500 5,500 8,381 (881) 38.67% 1,636 Utility-Irrigation 12,000 4,200 3,270 930 25.95% 1,626 R&M-Renewal and Replacement 10,000 3,333 2,421 912 24.21% 664 R&M-Roads&Alleyways 4,000 1,333 1.333 0.00% - R&M-Signage 1,000 333 333 0.00% - Capital Outlay 70,894 23,631 23,631 0.00% Total Field 294,434 98,143 72,167 25,976 24.51% 19,161 Report Date:2/1/2013 Prepared by: Severn Trent Management Services 2 , . 161 ?'l 1 . PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending January 31,2013 ANNUAL YTO ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JANUARY-19 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL TOTAL EXPENDITURES 415,261 154,101 131,824 22,277 3174% 47,890 Excess(deficiency)of revenues Over(under)expenditures 4,900 55,617 105,014 49,397 2143.14% (18,065) OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance 4,900 - 0.00% TOTAL FINANCING SOURCES(USES) 4,900 - 0.00% Net change In fund balance $ 4,900 $ 55617 $ 105,014 $ 49,397 2143.14% $ (18,065) FUND BALANCE,BEGINNING(OCT 1,2012) 1,206,358 1,206,356 1,206,356 FUND BALANCE,ENDING $ 1,211,256 $ 1,261,973 $ 1,311,370 Report Date:2/1/2013 Prepared by: Severn Trent Management Services 3 . . . . . - of- 1 6 1 1 A8 , 03 ‘.. 01) ' 8 ,,,-:." ' Zi3 .. . . 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CC . . . ,, 1611 A8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending January 31,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF JANUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 2,838 $ 946 $ 119 $ (827) 4.19% $ - Water Revenue 43000 14,333 12,671 (1,662) 29.47% 4,119 Sewer Revenue 65000 21,668 20,173 (1,495) 31.04% 6,516 Irrigation Fees 100,000 33,333 29,397 (3,936) 29A0% 10,459 Net Incr(Deer)In FMV-Invest - 923 923 0.00% - Special Assmnts-Tax Collector 1,135025 567,513 632,407 64,894 55.72% 74,462 Special Assmnts-Discounts (45,401) (22,701) (22,153) 548 48.79% - Other Miscellaneous Revenues 3,365 3,365 0.00% 1,780 TOTAL OPERATING REVENUES 1,300,462 615,092 676,902 61,810 52.05% 97,336 OPERATING EXPENSES Personnel and Administration PIR-Board of Supervisors 7,000 2,000 2,400 (400) 34.29% 400 FICA Taxes 536 153 184 (31) 34.33% 31 ProfServ-Engineering 26,000 8,667 7,629 1,038 29.34% 7,629 ProfServ-Legal Services 12,500 4,167 14,116 (9,949) 112.93% 8,069 ProfServ-Mgmt Consulting Sery 28,482 9,494 9,494 - 33.33% 2,374 ProfServ-Property Appraiser 17,025 17,025 17,025 - 100.00% - ProfServ-Special Assessment 7,885 7,885 7,885 - 100.00% 7,885 Auditing Services 3,750 3,750 • 3,750 0.00% Communication-Telephone 100 33 12 21 12.00% 3 Postage and Freight 1,000 333 287 46 28.70% 55 Rental-Meeting Room 350 100 100 • 28.57% 25 Insurance-General Liability 8,270 4,135 3,640 495 44.01% - Printing and Binding 1,500 500 178 322 11.87% 90 Legal Advertising 1,600 533 98 435 6.13% - Miscellaneous Services 2,050 683 823 (140) 40.15% 211 Misc-Assessmnt Collection Cost 22,701 11,350 12,205 (855) 53.76% 1,489 Office Supplies 750 250 28 222 3.73% 28 Total Personnel and Administration 141,499 71,058 76,104 (5,046) 53.78% 28,289 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 103,178 103,178 - 33.33% 25,794 Contracts-Other Services 2,000 - - 0.00% Communication-Teleph-Field 4,512 1,504 1,633 (129) 36.19% 303 Utility -General 80,000 26,667 25,270 1,397 31.59% 6,596 R&M-irrigation 10,000 3,333 1,596 1,737 15.96% 241 R&M-Water Plant 10,000 3,333 5,778 (2,445) 57.78% 5,703 R&M-Waste Water Plant 9,866 3,289 21,462 (18,173) 217.53% 592 Misc-Licenses&Permits 4,500 4,500 3,375 1,125 75.00% - Cap Outlay-Irrigation - - 25,916 (25,916) 0.00% 25,916 Cap Outlay-Water Plant 50,000 16,667 92,385 (75,718) 184.77% 33,618 Total Water-Sewer Comb ServIces 480,411 162,471 280,593 (118,122) 58,41% 98,763 Report Date:2/1/2013 Prepared by: Severn Trent Management Services 6 1611 A8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes In Net Assets For the Period Ending January 31,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF JANUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 497,303 - 0.00% Interest Expense 158,056 79,028 13,171 65,857 8.33% - Total Debt Service 655,359 79,028 13,171 65,857 2.01% TOTAL OPERATING EXPENSES 1,277,269 312,557 369,888 (57,311) 28.96% 127,052 Operating Income(loss) 23,193 302535 307,034 4,499 1323.82% (29,716) Change in net assets 5 23,193 $ 302,535 $ 307,034 $ 4,499 1323.82% $ (29,716) TOTAL NET ASSETS,BEGINNING(OCT 1,2012) 7,654,048 7,654,048 7,654,048 TOTAL NET ASSETS,ENDING $7,677,241 $ 7,958,583 $ 7,981,082 Report Date:2/1/2013 Prepared by: Severn Trent Management Services 7 .. 16 I 1 A8 7:3 IL CO ..... .=. . .::. ,...., 3 "Z lc 03 0 0 0 0.3 0 CI) 1-z csi cci 45 •=7 sol sc-i 8 r.---: L.- ,...r. ..-c r--: r.- er,1 — tri — .- n' v..; 7.I- CO 'V CO 0 e7 'V ..- 2.; 8 RI '"-- I g 2 ' " re.:3 E3 7,7 i•E' R `4',1 `8 °a 8 1-• 2 .., .- r e- ‘3,3 C,1 0 01 03 0 3.- 3e33 •- 0 ..- ,4:. oue 03 CNI 3.- 0 .3... 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I ! % � $o : , , , , , ! 0 / \ \ \ § 3 a. o. \ \ / / \ § § ) ) ) § k • t _ § ! ® 2 : ® • \ ( ( d ( \ 03 CA CO DJ U1 \ \ \ \ \ § ( ( ( ( i § § § § « ) § EE § W � § § § } ) � ( � § ( 61 ) 6' ) 6' } \ ) § / ( § } 2 , , , _ _ : \ in CI tn CO C7 P1 72 . � ID 4 , . k fr k ! ; c ; ¥ ; ; : / 16171 ' A8 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2013 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation% 100% 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 * 2,061 103,026 28,564 74,462 TOTAL $ 827,462 $ 30,651 $ 16,887 $ 875,000 $ 242,593 $ 632,407 %Collected 55.72% 55.72% 55.72% . I TOTAL OUTSTANDING $ 695,427 1 $ 192,807 1$ 502,620 *Discount taken in the 1/31 distribution was not availabe as of the date of this report. Once this information is received,an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date:2/1/2013 13 161148 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through January 31,2013 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,146 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,209,572) $ (5,257,272) Adjusted Balance in Construction Account January 31,2013 $ 250,874 2.Funds Available For Construction at January 31,2013 Book Balance of Construction Account at January 31,2013 $ 250,874 Construction Funds available at January 31,2013 $ 250,874 3.Investments-BB&T at January 31,2013 Estimated Type Yield Principal Construction Fund: 0.12% $ 250,874 ADJ:Outstanding Amounts Due $ Balance at January 31,2013 $ 250,874 14 , . . Port of the Islands Community Improvement District 16 I r As Construction Schedule AMOUNT OF CAPITAL Water Treatment IREQ.# Date ? CONTRACTOR I REQUISITION; OUTLAY ('01 I Plant COI 10/20/10 Greenberg Traurig $ 10,000.00 $ 10,000.00 COI 10/20/10 BUT $ 2,700.00 $ 2,780.00 CO1 10/20/10 Severn Trent Management Svcs $ 15,000 00 $ 15,000,00 COI 11/02/10 Dan Cox $ 15,000.00 $ 15,000,00 1 11/09/10 Port of the Islands CID(reimb) $ 321,537.00 $ 321,537,00 $ 321,537.00 2 11/18/10 South Florida Excavation $ 26,503.75 9 28,503,75 $ 25503.75 3 11/24/10 Naples Daily News $ 151>02 9 151,02 9 151.02 4 01/04/11 Century Link $ 25310.88 $ 26,310.88 $ 26,310.88 5 12/16/10 South Florida Excavation $ 18,098.90 9 18,008.90 $ 18,009.90 6 02/01/11 Hole Montes $ 2,561 25 $ 256125 $ 2,561,25 7 02/01/11 Hole Mantes $ 16,200.00 $ 18,200.00 $ 16,200.00 8 02/01/11 Hole Mentes $ 13,206.91 5 13,206.91 $ 13,206.91 9 02/10/11 Benchmark EnviroAnalytical,Inc. $ 1,019.00 $ 1,019.00 $ 1,019.00 10 02117/11 Hole Mantes $ 1,982.50 9 1,98250 5 1,982.50 11 03/07/11 Hole Montes $ 6,250.00 $ 6,250.00 $ 6250.00 12 03/16/11 South Florida Excavation $ 12,762.00 $ 12,762,00 5 12,762.00 13 03/29/11 Cardinal Contractors $ 27,000.00 5 27,000.00 5 27,000.00 14 04/06/11 Hole Montes $ 13,850.00 5 13,850.00 $ 13,850.00 15 05/05/11 South Florida Excavation $ 18,567.25 9 16,587.25 5 18,587.25 16 05/16/11 Cardinal Contractors $ 95,02960 $ 95,028 60 0 95,028.60 17 05/19/11 Hole Montes $ 39,585.00 $ 39,565:00 $ 39,565.00 18 06/14/11 KW Controls $ 1,038.60 5 1,038.60 9 1,038.60 19 06/14/11 Cardinal Contractors $ 196,57208 $ 196,572.08 $ 196,572:08 20 07/06/11 Hale Montes $ 19,575.00 9 19,575.00 $ 19.57500 21 07/22/11 Cardinal Contractors $ 170,192,15 $ 170,192.15 5 170,192.15 22 07/27/11 Hole Montes $ 22,325.00 $ 22,325.00 9 22.325,00 23 08/10/11 Cardinal Contractors $ 156,352.50 $ 156,352.50 9 156,352.50 24 08/30/11 Hole Mantes $ 19,700.00 9 19,700.00 9 19,700.00 25 09/16/11 South Florida Excavation $ 6,971.40 5 6,971.40 9 6,971.40 26 09/16/11 South Florida Excavation 9 4:601.85 9 4,601 85 $ 4,601.85 27 09/16/11 Cardinal Contractors $ 270:892.77 9 278,892.77 $ 278,892.77 28 09/27/11 Michael Evans Computers $ 3.25500 $ 3,255.00 $ 3,255.00 29 10/17/11 Cardinal Contractors $ 05,416.29 $ 85,416.29 9 85,416.29 30 11/03/11 Hole Montes $ 032.50 5 832.50 5 632.50 31 11/03/11 Hole Mantes $ 43,97500 9 43,975.00 5 43,976.00 33 11/23/11 KW Controls $ 24:337.00 1, 24,337.00 9 24,337.00 I T6a1 FY 2011 $ 1,717.201 20 9 1,67.591.20 5 42,70000 ,$ 1,674561 20 32 11/14/11 Cardinal Contractors $ 288,314.14 $ 260,314.14 5 206,314.14 34 12/15/11 South Florida Excavation $ 4,60135 $ 4,601.85 $ 4,601.85 35 12/15/11 BCI Technologies $ 7,121.33 $ 7,121.33 $ 7,121.33 36 12/15/11 ITT Water Equipment Tech $ 586,766.70 $ 588,766.70 $ 586,766.70 37 12116/11 Cardinal Contractors $ 647,523.09 $ 647,523.09 $ 647,523.09 38 12/30/11 Hole Mantes $ 43,672.50 $ 43,672.50 $ 43,672.50 39 01/24/12 Hole Mantes $ 25,609.59 5 25,609.59 9 25,609.59 40 01/24/12 Cardinal Contractors $ 174,822.68 $ 174,822.69 $ 174,822,68 41 91/30/12 KW Controls $ 73,011.00 $ 73,011.00 $ 73,011.00 42 02/24/12 Cardinal Contractors $ 240,416.36 $ 240,416.36 9 240,416.36 43 03/15/12 Cardinal Contractors 5 246,740.07 $ 246,740.07 $- 246,740.07 44 04/05/12 hole Monies $ 40,232.19 $ 48,232.19 $ 48,232.19 45 04/23/12 Cardinal Contractors $ 89,577.03 $ 89,577.03 9 89,577.03 46 05/09/12 ITT Water Eguipment Tech $ 30,577.50 $ 30,577.50 $ 30,577.50 47 05/16/12 Cardinal Contractors 5 82,629.20 $ 62,629.20 $ 62,62920 48 05/17/12 KW Controls $ 12,16850 $ 12,168.50 0 12,165.50 49 06/12/12 Hole Montes $ 65,276.90 $ 65,276.80 9 65,276.80 50 06/12/12 Severn Trent Environmental Svcs 9 9,027.29 $ 9,027.29 $ 9,027,29 51 08/12/12 BCI Technologies $ 20,000.00 $ 20,000,00 0 20,000.00 52 08/13/12 Cardinal Contractors $ 207,111.70 $ 207,111.76 9 207,111.76 53 06/29/12 Soto's Lawn Service,Inc, 5 19,68000 $ 19,680.00 8 19,550.00 54 07/15/12 Cardinal Contractors $ 13,632.50 $ 13,632.50 $ 13 632.50 55 07/29112 W 8 Jahnsar Equipment $ 33,098 00 $ 33,088.00 3 33,088.00 56 08/03/12 Hate Montes $ 49991 80 9 49:981.80 9 49,981 80 57 09/04/12 Severn Trent Environmental Svcs $ 3,045.00 $ 3,045.00 5 3,045 00 58 09/04/12 Cardinal Contractors $ 105,28950 $ 195,289.60 $ 195,28989 59 09/19/12 Hole Montes $ 21,350.41 5 21,350.41 $ 21,350.41 60 09/19/12 BO Technologies $ 33,278.67 $ 33,278.67 $ 33,278.67 61 09/19/12 Cardinal Contractors $ 52,400.10 $ 52,400.10 $ 52,400-10 r Total FY 2017 ......... 9 3.262,94566 5 3 82,945.66 $ $ 3,7/1 94558 I 62 10/16/12 RMA Geological Consultants $ 5.989.71 $ 5,989,71 5 5,599.71 63 10/16/12 Cardinal Contractors 5 151,858.93 $ 151,858.93 9 151,859.93 64 11/01/12 Hole Mantes 9.. 10,027.10 8 10,027..10 5 10,027.10 65 12/11/12 Severn Trent 9 48,566.70 $ 48,566.70 9 49,566 70 66 01/09/13 AMA Geological Consultants $ 9,170.00 $ 9,170.00 $ 9,170.00 67 01/17/13 Hole Montes $ 8,138.33 $ 8,138.33 $ 8,138.33 68 01117/13 AMA Geological Consultants 5 15,745 71 $ 16,745.71 :> 16,745,71 69 01/17/13 Severn Trent 5 1,560.75 $ 1568.75 $ 1,568.75 [,., Total FY`:313 $ 252595.23 $ 252,065 23 $ $ 252,065:23 GrandtoIal S 55,252,272.09 $ 521/5,572.09 $ 42,700005 5.209+572 Qt? 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II ' .- ill- g I g e?,.1 , x1,1, i g . , 2 0 1-0 i.." . S ..A s , o Krgt t E fs E cc 8. g E 0 ., .5 ,-, -, g , g a .., 3_ S L-. 6 :Ei E g L V ,, g - E 'F; .g: ,,,,E ti •S ; -2 i. 2 .2 1- ,3_ i r 3 131 F ,'6 ■ 5 !,' E" 2 . 4., 2 ti z.-, „,E E 2E c, c til a. 1"la , to AI . E 5 ' & § '. i 1g I Iiil• -i '' T'l 2 R '''g i g E , a r w 3 = z- g3 -H.5 Wt2 % Wg • ' 4 ' 4 0 ' E F ° E i.- -a- ° ' 2'4 h Er,7. 5 1 '7 5117 - tg 1 8 2 A 7 ? m 2. --- r,-.r.1... t,, 2 -2 E. t a8 7 •t-sw E - . §5E 2.0.81 . 8 ". o EE , 2 .22 2-N, ._fitl.r. f.oala. ...E 't 8g kms = x,p g ^I'ef "'-a,g'°8-F'-'--.3 Er it C -'6 f 2 2 - 21 ?. 'Zig 3 0 - r...8 5 ,, ,s U g IltE6Rgt Et8511FI ru iIt ,,.rsg , , v2 fe, gg ,EP,'9_.c tEEE,t ■E ■ii,9—E't irEg•gtO 2 Fr-5"1-623m "421tVurIT $430 " . 2 .. 2 w --- ,-. 0 ' M.40 - ,..',W'EWZW .c , !- i-. I- _ , mm w • .1 _J„..-„, ,- ,-,..., ..,,,,I=2,,,,, , '7. -'-'-' 7 . 7, T-! ■'.' W- r= 3 0_ 1X i - .'--h 1:.".* .7-,d• 3*,3 3 3 3 0 0 = z z Z A6IA8 Port of the Islands Improvement bistriet Cash Flow Projections 6encra(Fund 28-Feb 31.-Mar 30-Apr 31-May 30-Tun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $1,161,006 $1,279,307 $1,289,153 $1,321,930 $1,296,733 $1,248,105 $1,220,896 $1,195,099 Cash Inflow $161,338 $61,879 $61,879 $181 $181 $191 $181 $181 Cash Outflow ($28,402) ($52,034) ($29 102) ($25.,378) ($48 910) ($27,389) ($25,978) ($50173) CO Investment $0 $0 $0 $0 $0 $0 $0 $151050 Add:Prepaid Items $0 $0 $0 $0 $0 $0 $0 $0 Less: Due to WS Fund ($14,585) $0 $0 $0 $0 $0 $0 $0 Less:Current Liabilities Ow of 1/31/13) ($50) $0 $0 $0 $0 $0 $0 $0 Total Estimated Cash Balance $1,279,307 $1,289,153 $1,321,930 $1,296,733 $1.,248,105 $1,220,896 $1,195.099 $1,296,157 Cash Receipts Special Assessments-Levy $64,269 $64,269 $64,269 $0 $0 $0 $0 $0 Special Assessments-Delinquent(prior yr) $99,459 $0 $0 $0 $0 $0 $0 $0 Special Assessments-Discount ($2,571) ($2,571) ($2,571) $0 $0 $0 $0 $0 Interest $181 $181 $181 $181 $181 $181 $181 $181 Total Cash Inflow $161,338 $61,879 $61,879 $181 $181 $181........__.m. $181 $181 Operating Expenditures Administrative P/R-Board of Supervisors $500 $500 $1,000 $500 $500 $500 $500 $1,000 FICA Taxes $38 $38 $77 $38 $38 $38 $38 $77 ProfServ-Engineering $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 ProfSery-Legal Services $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 ProfSery-Mgmt Consulting Sery $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 ProfServ-Property Appraiser $0 $0 $0 $0 $0 $0 $0 $0 Prof Serv-Special Assessment $0 $0 $0 $0 $0 $0 $0 $0 Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0 $0 Telephone $8 $8 $8 $8 $8 $8 $8 $8 Postage and Freight $125 $125 $125 $125 $125 $125 $125 $125 Rental-Meeting Room $25 $25 $50 $25 $25 $25 $25 $50 Insurance-General Liability $0 $0 $2,211 $0 $0 $2,211 $0 $0 Printing d Binding $167 $167 $167 $167 $167 $167 $167 $167 Legal Advertising $200 $200 $0 $200 $0 $0 $800 $800 Miscellaneous Services $115 $115 $115 $115 $115 $115 $115 $115 Misc:Assessmnt Collection Cost $1,149 $1,149 $1,149 $0 $0 $0 $0 $0 Office Supplies $0 $0 $0 $0 $0 $0 $0 $0 Total Administrative $9,774 $9,774 $10,473 $6,750 $5,550 5.76 $7,350 $7,913 Maintenance Contracts-Mgmt Services $8,333 $8,333 $8,333 $8,333 $8,333 $8,333 $8,333 $8,333 Contracts-Landscape $6,620 $6,620 $6,620 $6,620 $6,620 $6,620 $6,620 $6,620 Electricity-Streetlighting $1,375 $1,375 $1,375 $1,375 $1,375 $1,375 $1,375 $1,375 Utility-Irrigation $1,050 $1,050 $1,050 $1,050 $1,050 $1,050 $1,050 $1,050 R&M-Renewal d Replacement $833 $833 $833 $833 $833 $833 $833 $833 RdM-Roads $333 $333 $333 $333 $333 $333 $333 $333 R&M-Signage $83 $83 $83 $83 $83 $83 $83 $83 CIP" $0 $23,63I $0 $0 $23,631 $0 $0 $23,631 Total Maintenance $18,628 $42,260 $18,628 $18,628 $42,260 $18,628 $18,628 $42,260 Total Cash Outflow $28,402 $52,034 $29,102 $25,378 $48,810 $27,389 $25,978 $50,173 "NOTES: Estimated CIP costs for the anticipated projects are shame quarterly. belinquent assessments from hotel parcel are reflected as received in February 2013 Actual receipt date unknown. 18 „ . 16r1A8 Port of the Islands Improvement District Cash Flow Projections Water and Sewer Enferpise Fwd 28-Feb 31-Mar 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $319,231 $707,210 $752,552 $881,267 $280,436 $169949 $143,379 $118,441 Cash Inflow $437,840 $178,408 $178,408 $17,570 $17,570 $17,570 $17,570 $17,570 Cash Outflow-Expenses ($46,934) ($133 066) ($49,694) ($618,401) ($128,057) ($44,140) ($42,507) ($129,202) Add:Prepaid Items $0 $0 SO $0 $0 $0 $0 $0 Add:Due from General Fund $14585 $0 $0 $0 $0 $0 $0 $0 Less:Current Liabilities(as of 1/31/13) 1 +"',i1:'} $0 $0 $0 $0 $0 $0 $0 Total Estimated Cash Balance $707,210 $752552 $881,267 $280.,436 $169,949 $143,379 $118,441 $6,809 Cash Receipts Special Assessments-Levy $167,540 $167,540 $167,540 $0 $0 $0 $0 $0 Special Assessments-Delinquent(prior yr.) $259,432 $0 $0 $0 $0 $0 $0 $0 Special Assessments-Discount ($6702) 46,702) ($6 702) $o $o $o $o $0 Water/Sewer/Irrigation Revenue $17,333 $17,333 $17,333 $17,333 $17,333 $17,333 $17,333 $17,333 Interest/Miscellaneaus $237 $237 $237 $237 $237 $237 $237 $237 Total Cash Inflow $4.37,840 $178.408 $178,408 $17,570 $17,570 $17,570 $17,5704Y- $17,570 Operating Expenditures Administrative P/R-Board of Supervisors $500 $500 $1,000 $500 $500 $500 $500 $1,000 FICA Taxes $38 $3B $77 $38 $38 $38 $38 $77 PrafServ-Engineering $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 PrafSery-Legal Services $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 ProfServ-Mgmt Consulting Sery $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 PrafServ-Property Appraiser $0 $0 $0 $0 $0 $0 $0 $0 ProfServ-Special Assessments $0 $0 $0 $0 $0 $0 $0 $0 Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0 $0 Telephone $8 $8 $8 $8 $8 $8 $8 $8 Postage and Freight $83 $83 $83 $83 $83 $83 $83 $83 Rental-Meeting Room $25 $25 $50 $25 $25 $25 $25 $50 Insurance-General Liability $0 $0 $2,211 $0 $0 $2,211 $0 $0 Printing d Binding $125 $125 $125 $125 $125 $125 $125 $125 Legal Advertising $144 $144 $0 $144 $0 $0 $576 $576 Miscellaneous Services $171 $171 $171 $171 $171 $171 $171 $171 Misc:Assessmnt Collection Cost $2,996 $2,996 $2,996 $0 $0 $0 $0 $0 Office Supplies $67 $68 $69 $70 $71 $72 $73 $74 Total Administrative $11,604 $11,605 $12,362 $6:736 $6,593 $8,805 $7,171 $7,736 Maintenance Contracts-Mgmt Services $25,794 $25,794 $25,794 $25,794 $25,794 $25,794 $25,794 $25,794 Contracts-Other Services $0 $0 $2,000 $0 $0 $0 $0 $0 Communication-Teleph-Field $380 $38I $382 $383 $384 $385 $386 $387 Utility-General $6,667 $6,667 $6,667 $6,667 $6,567 $6,667 $6,667 $6667 RAM-Irrigation $833 $833 $833 $833 $833 $833 $833 $833 R&M-Water Plant $833 $533 $833 $833 $833 $833 $833 $833 R&M-Waste Water Plant $822 $822 $822 $822 :$822 $8222 $822 $822 Misc.-Licenses S Permits $0 $0 $0 $0 $0 $0 $0 $0 at. $0 $86,130 $0 $0 $86,130 $0 $0 $86,130 Total Maintenance $35,330 $121,461 $37,332 $35,333 $121,464 $35,335 $35,336 $121,467 Debt Service Principal and Interest $0 $0 $0 $576,331 $0 $0 $0 $0 Total Debt Service $0 $0 $0 $576,331 $0 $0 $0 $0 Total Cash Outflow $46,034 $133,066 $49,694 $618,401 $128,057 $44;140 $42,507 $120,202 "NOTES: Fstimeted CIP costs far the anticipated projects are shown quarterly.. Delinquent assessments from hotel parcel are reflected as received in February 2013.Actual receipt date unknown. 19 , . x ow ____ . 1611 A 8 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,177 $12,962 $13,724 $14,388 $14,948 Total Operating Revenues $420,161 $430,946 $431,708 $432,372 $432,932 Operating Expenditures Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $223,540 $230,246 $237,154 $244,268 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $376,298 $387,587 Capital Expenditures CIP Projects $70,894 $0 $0 Total Capital Expenditures $70,894 $0 $0 $0 $0 Estimated Beginning Cash Balance $1,296,157 $1,372,406 $1,438,776 $1,494,850 !Estimated Ending Cash Balance* $1,296,157 $1,372,406 $1,438,776 $1,494,650 $1,540,195 I WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 ............. ..... Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $208,000 $208,000 $208,000 $208,000 $208,000 Interest/Miscellaneous $2,838 $2,838 $2,838 $2,838 $2,838 Total Operating Revenues $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operating Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439,019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $64,796 Total Capital Expenditures $50,000 $54,796 $54,796 $64,796 $64,796 Debt Service Principal and Interest $655.360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $6,809 $16,598 $17,607 ($341) 'Estimated Ending Cash Balance $6,809 $16,598 $17,607 ($341) ($27,423} 20 . . . . , . 16I A 8 , , y i 40OLO OOO W cfI N I 01N cf ON 000 on m0 m 01 Tr 40 01 H 4 Cn I 40 N 00040 W H (AN H O N 0 0 0 O 03 CD 0 40 r- .4 1 40 40 • • s • • • 41) 40 KC I 000114 0 V+ 0101140 0 01840 In 01 0 01 N E r O O 40 H H 0) C^in 01 N on in N N 4) m 0 co C? ! 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N W m A c R (d r`a m m (o m aY 'm ro m m m m m ro m m m m � a . �i � 3 3 3 3 3 3 3 3 3 3 3 3 F2 m a O) o F _ ry m mN N N N N N N N N N N N to .- r -x- r �- r r r r r r .- r .- r r r r r � r E o, E g N m si � ; N ao `N aY N cl v v N n r° o o u7 m N N f '- N r N N N N r N. ` O O N N N N N l` r N T 'C Q d T O 0 07 W O co oo o W o o 6 rH r- o 0 tP 0 n h f0 W cc a0 a C 5 0 0 0 0 o 0 0 0 0 0 r o 0 Co 0 0 0 0 0 161 1 IA8 Severn Trent Environmental Services Port of the Islands Process Residue Disposal Applied against budget account,copies of invoices available upon request Cap$15,000.00 Inv.Date Vendor Description Invoice# Invoice; Month 12,45/2012 Synagio newalnring 25-101014 8,005.57 December 8,005.57 Total 8,005.57 Grand Total 2012-2013 3520 Sludge 33 ow , A 8 1. 6if ._ > 0 c 1 > > > E E o E E E E ' ' m ' m E m 2 m _ N d v w a > rn o ¢i E 2 $ 6 V o Q s + 0 z z o o Z z CI Ar U 0 CV co C7 E w 0 10 o 8s� O O O O O O O O OO 2�3 4 CD O )P) 1f1 10 O Ln CO 'O � W O O CCi � 1C? 10 )1:) N � �vO1 i+� N t� 'O O N Q a ui CV cci tri Ili N N N 1fi CW N h. c0 C) 4 O) `ea n of OA T V to p c7 -* M O O M an C) O a, C') 'O cV N N N N t CO ID 0 M N. r 0 10 cf CV N tn h CO 0 C) C') 10 't 0 cc) 0* to C'- O N C7 N # C') 0) 10 0 07 ('1 O 0) m C)' N. 11 N. h u) 10 CO 0 CO N d) W 07 h AD CV CO 10 U) CO I. 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E o E E E N ' I I I I I I = I I I I I a .C1 2 co O I > E .z I I I I 3 % E E E E E E E E E E E m u o cf°) o E o o E E E E E g 0 n m > >_ >_ > ? 0 m 2. 2 a, m .1 E co E - E E � = a > o 51 o c 0 0 .130 O o c0 0p n Tr) T :a E o E op E E a o 0p 0 cn c O co co U) cn U) co Cl) cn co U) V) I 'J Q Q d (I) Q d U7 (I) Cl) U) U) a 3 "4ii 'g R $2 N R r- m 8 O V O O Q r � Opp a1 C N H .0 ff) 43 _ 9g• qC C CI CC�ss. E CC} CI�r Gg C� aS� a J E QCQ gg SQ2 Clg C¢¢ C W a C E t E E E t ? E E E E E E t m E E t t t E E E aU o o' o' $ $2 o' $2 $2 . $2 o' $2 o 0 o . o 0 3 0 2 o $2 o 8 8 e. N 7 !a C07 C R o E ell c to O to Ts W g _ E c a 3 W Al 3 t- tS 3 i ; v 0 w a`1 w a`) m - d 0 0 w i N W CO O)11 0) 01 N 0 a) C4. Cl 0) 01 0 01 0) a CO a a 49 t6 R a a a is fJ $2 E o m N co Cl) co u) co co Cl) In ( cn c co 3 3 3 3 s N m CL FLO b N O N N N N N N N N N N N N N N N N N N N CV N N N N N N ``o 2., fern co a c+1 r:: r. 4 m ��,,JJ in iii `o v m Qr� c li r o a1 I <t m it iA 0 yW E O N r Q r N O N O N O C` GS CNCpp O .- M r N N 0 N L0 0 0• .c.c ot Q > co O C7 O C°a O O T IL0i O O C) 4D O O CD O .- O C 1 A 8 0 } e e @ 7 ` 2 o g ) k ) 0 k E s \ g@ °B G §/ 2 \ $k % 3 w i d ) ( k ,%1 \ ¥ § « I : \ E . E ) CO • - - — f # f - ! 0 o n • k \ I /\ I C \k / • £ E E E E E E E E E g co) \ ) ) ) \ ) ) \ ) % al 2 E§ o / \ > } \ {' § . o k ) ° k co cu �_\�` k \ co k ' N c cu * N NI NI N / k _RI k ° N 6 e. } 0 # / o 0 , . . A 1611 8 el 0 2 � � e 0 er 0 O M N N N N N V Cr cm cif in M 0 (8 i0 4W C 0, 10 t0 t CO Ny pV_ O C O t1) M N d 7 O' E C a. 7 _ _o N .0 o O _ M "@ > mu/ C ° .CO. O C yyy 'j O O • d O O. a` 0 0 Z • N 7 `' O o Z= 0 To a) o8 o W 0 CO $E m w o •>9 U .O0, y Y CO cv c '"r d V > U N g Y O co d N O C ,_6 m Ch N Q= p o N O O a >• O tk l 161 r1A8 , 4:176-January 2013 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.385 MG for the month of December, which is an average of 0.077 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.724 MG for the month of December, which is an average of 0.056 MGD Reuse System Operations and Maintenance The reuse system delivered 8.312 MG for the month of December, which is an average of 0.268 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met BEIM TRENT INZSZal 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9299•Fax 239-642-9469*www.severntrentservices.com 161fA8 t,, ko . , January 2013 Field Managers Report of5, The Day That We ALL Have Been Anticipating!What An Amazing Time That We Had! lki s '..: -';''''' - if 1. v i via. , �� •q t ti w k It was awesome to see our new facility filled with the Port Of The Islands Community! °QE`s Y a f( �C Old fence removed and new fence installed on the east side of our facility! TRENT,.. 2 12600 Union Road Naples,Florida 34114•Tel 239.642-9219•Fax 239-642-9469•www.severntrentservices.com 161r1 'A 8 '''') i January 2013 Field Managers Report .` ,4 a m..,.._."--.,=-'t .y-.—µ-n;° is k t 3 lot g4.'.- f ,��''' ,'„,,,s; � x � � dS �i .,,,,,,,,,'-...-.;-;--;'''''''',i;:;,41.-', ..„,,,,,,,,- 3 till!:„1. -3';',;„,,,, :.....,::,,,1,-", ,,.„,, ':,' lilk.A., ,. '.1.1,,:., . 1.4'i r'''''' '1 �3rw��r nay€ a __ i t l s j!,1'o■k 4 : .�„M' � �`, � .q �_ .' F} Tires *xsr r 1 ENT 3 erntrentservices.com 12600 Union Road Naples,Florida 34114•Tel 239.642-9219•Fax 239-642-9469•v,�ww.sev 1611 q Port of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague, District Manager Theodore Bissell, Vice Chairman Daniel Cox,District Counsel Richard Ziko,Assistant Secretary Ronald Benson, District Engineer Charles Custer, Assistant Secretary Dale Lambert,Assistant Secretary Continued Meeting Agenda Tuesday,February 26, 2013 — 10:00 a.m. 1. Call to Order and Roll Call 2. Commencement of Attorney/Client Session 3. Adjournment of Attorney/Client Session 4. Reconvenement of Special Meeting 5. Supervisors' Requests 6. Public Comment Period 7. Adjournment NOTES: The next meeting is scheduled for Friday,March 15,2013, at 10:00 a.m. District Office: Meeting Location: 210 North University Drive,Suite 702 Orchid Cove Clubhouse Coral Springs,Florida 33071 25005 Peacock Lane 954-753-5841 http://poicid.coml Naples,Florida 34114 239-430-0806 161+ 1 A8 Port of the Islands Community Improvement District Board of Supervisors _ Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell,Vice Chairman Daniel Cox, District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert,Assistant Secretary Joel Anthony(Tony)Davis,Assistant Secretary Regular Meeting Agenda Friday,March 15, 2013— 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of Minutes A. February 15,2013 Regular Meeting B. February 26, 2013 Continued Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance B. Update on U.S. 41 Median Flooding C. Update on Potential CID Maintenance of Orchid Cove Utilities 5. New Business A. Discussion of Sidewalk Power Washing Bids 6. District Manager's Report A. Approval of the February 28,2013 Financial Statements and Check Register 7. Field Manager's Report A. Discussion of February 2013 Operations Report 8. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Lot 45 Drainage Swale Agreement C. Update on Sunset Cay Utility Dedication 9. Engineer's Report A. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,April 19,2013,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Far{Myers,Florida 33905 Naples,Florida 34114 239-245-7118 httpa(poicid.comi 239-430-0806 161t ' A8 Anthony Davis From: soto <sotolawn @yahoo.com> Sent: Friday, March 15,2013 8:41 AM To: CTeague @severntrentrns.com; rcziko @embarqmail.com;dillonpoi @embarqmail.com; redge @stes.com; bcasey @stes.com;dalelambert @embarqmail.com; tbisell @embargmail.com Cc: 'Anthony Davis' Subject: POI Notes March Good Morning. Walk through consisted of Robert Soto only. • The new plantings on 41 median are now complete. • Mulch is completely done throughout property. • Wet check was performed on property. All is well. • Blanket application applied on Florotam sod areas to treat/remove broadleaf weeds. • We will submitting a proposal for power washing of sidewalks on Cays Drive next week. Thanks, Claire ,i MV fix -- i Soto'stii. ° " r--- Lawn Service, Inc. t, ti. 2830 35th Avenue NE Naples, FL 34120 Sototawn.com Phone: (239)354-1080 Fax: (239)354-1045 Contact us: Claire infoccsotolawn.com (Office) Robert robertesotoiawn.com Scott scott(?sotolawn.com Donna canna @sotolawn.com Lila li a@sotolawn.com (in ri;at:io,n) 1 1 6 I 1 A8 , Soto's Lawn Service, Inc VII ip,,, fiteviatto Estimate SatO5s Ogriii'3: opell, 1 2830 35th Ave NE A . ..,.` Of i Naples, FL 34120 Date Estimate# 03/04/2013 1896 Lawn Service, Inc ' ' , (wPwvilltsrrAmmiAll""* (239)3541080 Exp.Date info@sotolawn.com www.sotolawn.com el) , u 4- -1--/ Address Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N.University Drive,Ste 702 Coral Springs,FL 33071 Activity Quantity Rate Amount • Repair of Myrtle • Fakahatchee (3 Gallon) 15 12.00 180.00 • Crape Myrtle(25 gal) 1 250.00 250.00 Ali Estimates must be signed and returned prior to start of Total $430.00 project. Accepted By Accepted Date 16Il A8 March 14,2013 To: Cal Teague,District Manager From: Gary Rawlings,Assistant District Manager Re: Port of the Islands CID Pressure Wash Sidewalks Project Background At the BOS Continuation Meeting held February 26,2013 the BOS requested quotes on pressure washing the CID sidewalks. Project I made contact with several companies and the bid tabulation is attached. Each company was asked to bid on 11,400 lineal feet of 5' wide sidewalk. Most firms went to the site and reviewed the sidewalks. Due to the short turn around time involved, some of the bids were by phone and 3 firms submitted written proposals(attached). Recommendation I recommend the sidewalk pressure washing project be awarded to Pelican Pressure Cleaning,they being the lowest bid assuming they can provide appropriate insurance certificates and perform the work in a timely fashion. If the BOS wants references checked I will do so before the project is started. 1611A8 POI CID PRESSURE WASH SIDEWALKS BIDS 03.14.13 CONTRACTOR CONTACT EMAIL PHONE SID Lee County Pressure Jim Gerald' geiardi5 aAaol.com 2398512411 5750 Shining Spaces Matt Blaisdell blaisdellm a£�comcast.ne% 2395427781 Too Far Production Clean Darren Luck °productionclean(aol.corn 2393401437 3800 SW Development Svcs. Aerial swdsitalcomcast.net 2394705522 5700 Preferred Pressure Cleaners Joe Mazzoni jmazzonagmail.corn 9416254655 Too Busy Pelican Pressure Cleaning Bruce Williams ,peltcanpressure{c y_ahop corn. 2394559642 2200 Dome Enterprises Gino domeenterprlse maiHcorn 2393981768 3990 1611 A8 3/13/13 LEE COUNTY PRESSURE CLEANING LLC. 17428 HOMEWOOD RD. FORT MYERS FL. 33967 239-267-5163 239-851-2411 PORT OF THE ISLANDS CID BOS 25005 PEACOAK LANE NAPLES FL. 34114 c/o SEVERN TRENT MANAGEMENT SERVICES 243-7118 GARY RAWLINGS gralwlings @severntrentms.com HIGH PRESSURE CLEAN ALL THE SIDEWALKS AND DRIVEWAYS AT THE PORT OF THE ISLANDS DEVELOPMENT. AT THIS PRICE PORT OF THE ISLANDS WILL BE RESPOSIBLE FOR WATER REPLACEMENT. (BY CLEANING JUST THE SIDE WALKS AND NOT THE DRIVEWAYS IT WILL LOOK TERRIBLE.BECAUSE THE SIDE WALKS AND DRIVEWAYS ARE ALL SEEMLESS BLOCK,I WILL NOT DO IT.ON COMPLETION OF THE WORK,DONE WITH OUT DOING THE DRIVE WAY YOU WILL BE VERY UNHAPPY) NOTICES 1. THIS PRICE IS AT $3.89 IF THE FUEL GOES UP MORE THAN 10% THERE WILL BE A FUEL SURCHARGE. 2. IF I MUST SUPPLY THE WATER FOR WATER REPLACEMENT THERE WILL BE A CHARGE 3. THE HOME OWNER ASS. WILL INFORM THE HOME OWNERS TO PARK THERE AUTOS ON THE STREET ON THE DAY THE DRIVE WAY IS TO BE CLEAN. TOTAL AMOUNT $5750.00 16 ! rA8 Production Cleaning, Inc. 24476 Rods Drive :...:............... .x .. Bonita Springs, FL 34135 Date Estirnate# 3!13/2013 t35(426 Name!Address Ship To Port of the Islands P.O.No. Project ... 7 Description Qty Rate Total Prz:,,surt washing 11400 fact of 5'wide side walk only 3,800.00 3.80.00 • • • • • ti'• Total s3.800.00 4 0, if AM 111 rl� rite w1e 4x 4,0*- Estimate Estimate No: 1 7582 MU Stream Dr Date: 13 Mar 13 Naples FL 34109 (239)-395-1768 Domeenterprlsaymalf.com www.Napfasroofclaaner.com For: Port Of The Islands 25005 Peacock Lane Naples FL 34114 Description Amount Side walk pressure cleaning.11,4008 by 5ft.Total of 57,000sq 02 7c per square. $3,990.00 ....................:...........,,.,Total Pogo 1 of 1 1611r A S SEVERN TRENT ENVIRONMENTAL SERVICES,INC Invoice 5911 COUNTRY LAKES DRIVE FORT MYERS,FLORIDA 33905 DATE INVOICE# Phone(941)925-3088 Fax(941)924-7203 3/15/2013 2064692 BILL TO Port of the Islands Community C/O ST Marta ement Services-Attention A/P 1210 North University Drive,Suite 702 Coral Springs,Fl. 33071 P.O. NO. TERMS DUE DATE CUSTOMER# ' DEPT# NET 30 DAYS I 3/31/2013 3-00454 3520 DESCRIPTION QTY RATE AMOUNT (421)MONTHLY REPAIR&MAINTENANCE(MAY 12 1,250.00 15,000.00 2013-APRIL 2014)-CAP WAS EXCEEDED SO ALL SHOULD BE BILLED (421)REPAIR&MAINTENANCE OVERAGE AS OF 6,031.24 6,031.24 SEP'T'EMBER 30,2013(OVER THE$15,000 CAP) (421)SUBTOTAL 21,031.24 '. (421)MOSQUITO CHEMICAL R&R BALANCE DUE TO 2,523.59 E 2,523.59 CONTRACT ADDENDUM EFFECTIVE 02/15/13. MONTHLY BILLING FROM MAY 2013-SEP'_CEMBER , 2013 WAS$4,166.67(5 MONTHS AT$833.33 PER MONTH). CHARGES POSTED TOTAL$6,690.26. BALANCE DUE OF$2,523.59. 1 3 s REMIT TO ADDRESS: Total $23,554.83 SEVERN TRENT ENVIRONMENTAL SERVICES,INC BOX 516860 PHILADELPHIA,PA 19175-6860 161r1 48 Phone(941)925-3088 Fax(941) Credit Memo non 'Inn" SEVERN TRENT ENVIRONMENTAL SERVICES,INC DATE I CREDIT NO. 5911 COUNTRY LAKES DRIVE a 3/15/2013 2064693 FORT MYERS,FLORIDA 33905 CUSTOMER Port of the Islands Community C/O ST Management Services-Attention A/P 210 North University Drive,Suite 702 Coral Springs,Fl. 33071 P.O.NO, PROJECT DESCRIPTION QTY RATE AMOUNT (421)MONTHLY REPAIR&MAINTENANCE BILLED(MAY -5 1,250.00 -6,250.00 OCTOBER 2013) (421)ACTUAL REPAIR&MAINTENANCE OVERAGE 16,816.27 -16,816.27 BILLED(OVER THE$15,000 CAP) (421)PROCESS RESIDUE CREDIT DUE TO CONTRACT 6,250.00 -6,250.00 ADDENDUM EFFECTIVE 02/15/13. MONTHLY BILLING FROM MAY 2013-SEPTEMBER 2013 WAS$6,250(5 MONTHS AT$1,250.00 PER MONTH). NO CHARGES POSTED AGAINST PROCESS RESIDUE. BALANCE DUE OF$6,250. (421)CHEMICAL R&R CREDIT DUE TO CONTRACT 1,977.99 -1,977.99 ADDENDUM EFFECTIVE 02/15/13. MONTHLY BILLING j FROM MAY 2013-SEPTEMBER 2013 WAS$8,333.33(5 MONTHS AT$1,666.67 PER MONTH). CHARGES POSTED TOTAL$6,355.34. CREDIT DUE OF$1,977.99. r � 1 € Total 1 $-31,294.26 to 0 ' 8 C co co ca co co Co N a) co Ca co co co Ca I- .c C C C C C C H F.. Ca W U no 2 ea 2 L° 7 a) no N O O O O O O O O O O O O O , O O M O O O M {} 0 °M O O O CO O O o e- O O o co O M rl O LO O LO O O O in O i V Pi ci O C. Ci Di O O v O O Ci O i .- of M I- a0 1.. ci O CO N Oi C°O' `..;_i �> c' 0) I. N Co N CO N. O co 00 C O I- n N. I` M ti m o o No O N O) R M N U) 7 CO CO 0 M co M CO on e- CO "� C N Co CO — W N — a) \ '` C) 0) CD O M N V- in 0 c') NY Ill N N CD I- N. 03 N CO V p qOp N CD CO CO CD N. Co Co Co to N CO C) I- CO I. 0) N CO `*. 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Tr o Q > S .5 to U a C. c L. c 0 a. a cu To a 0 0 a › ed D 1 c - .: c u ,--_ 0 5 15 o.) c , 0 < .41, -o co 2 tr; a t m x ir . r- 41 c E c c, 2 §= o 0 c•J 43 ,T, . 0 E 00 0 0 4a a cr C.) m c co c5 55 0 0 2 5 .00 .04, 4 (1) G ISIlla 5 ig .6 2,,..e .iii ,.. co a) ,- 0 0 > V IS CCI).n A. 2 161 '1 A8 Port of the Islands Community Improvement District Financial Report February 28,2813 Prepared by u TRF N 1bl A8 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance............... Page 2 3 Trend Report Page 4-5 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 6 7 Trend Report Page 8-6 SUPPORTING SCHEDULES Check Register ...................................................... ... Page 10-11 Special Assessments-Collection Schedule Page 12 Construction Schedule Page 13-14 CIP Status Report ............................... Page 15-16 Cash Flow Projections Page 17-19 Cash Flow Projections-5 year ....................................................... Page 20 Monthly Activity Report Page 21-26 Accounts Receivable Ageing Report (90+days outstanding) Page 27-28 Repair and Maintenance Detail Reports Page 29-38 l6I1rA8 Port of the Islands Community Improvement District Financial Statements (Unaudited) February 28, 2013 IN 1 iou ° 48 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS FEBRUARY 28,2013 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 577,702 56,248 633,950 ACCOUNTS RECEIVABLE 834 2,094 2,928 DUE FROM OTHER FUNDS 15,015 15,015 INTEREST/DIVIDENDS RECEIVABLE 665 665 INVESTMENTS: CERTIFICATE OF DEPOSIT-540 DAYS 151,050 151,050 MONEY MARKET ACCOUNT 568,170 6,581 574,751 SBA ACCOUNT 826 826 SBA ACCOUNT(RESTRICTED) 11,475 23,934 35,409 SBA RESERVES 1,898 - 1,898 SBA RESERVES(RESTRICTED) 1,378 1,378 CONSTRUCTION FUND 197,328 197,328 FMV ADJUSTMENT 359 669 1,028 TOTAL CURRENT ASSETS 1,313,531 302,695 1,616,226 NONCURRENT ASSETS: INTANGIBLE ASSETS,NET 31,621 31,621 CAPITAL ASSETS: LAND 293,061 293,061 CONSTRUCTION IN PROGRESS 5,196,390 5,196,390 IMPROVEMENTS,NET - 6,491,391 6,491,391 EQUIPMENT,NET - 144,459 144,459 TOTAL NONCURRENT ASSETS 12,156,922 12,156,922 TOTAL ASSETS 1,313,531 12,459,617 13,773,148 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 2,744 2,531 5,275 DUE TO OTHER FUNDS 15,015 - 15,015 DEPOSITS - 32,300 32,300 BONDS AND LOANS PAYABLE CURRENT - 497,303 497,303 TOTAL CURRENT LIABILITIES 17,759 532,134 549,893 NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE,LONG-TERM 4,005,730 4,005,730 TOTAL NONCURRENT LIABILITIES - 4,005,730 4,005,730 TOTAL LIABILITIES 17,759 4,537.864 4,555,623 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT 7,653,889 7,653,889 UNRESTRICTED - 267,865 267,865 ASSIGNED OPERATING RESERVE 103,815 - 103,815 UNASSIGNED 1,191,957 - 1,191,957 TOTAL NET ASSETS 1,295,772 7,921,754 9,217,526 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS 1 REPORT DATE:315/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1611 A 8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending February 28,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF FEBRUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,177 $ 907 $ 890 $ (17) 40.88% $ 1 Net Incr(Derr)In FMV-Invest • - 1,081 1,081 0.00% Interest-Tax Collector - - 15 15 0.00% 15 Special Assmnts-Tax Collector 435,400 290,267 250,405 (39,862) 57.51% 7,079 Special Assmnts-Discounts (17,416) (11,611) (9230) 2,381 53.00% Other Miscellaneous Revenues - 1,575 1,575 0.00% - TOTAL REVENUES 420,181 279,563 244,738 (34,827) 58.25% 7,095 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 2,500 2,900 (400) 41.43% 500 FICA Taxes 536 191 222 (31) 41.42% 38 ProfServ-Engineering 26,000 10,833 7,629 3,204 29.34% ProfServ-Legal Services 12,500 5208 15,613 (10,405) 124.90% 1497 ProfServ-Mgmt Consulting Sery 28,365 11,819 11,819 - 41.67% 2,364 ProfServ-Property Appraiser 6,531 6,531 6,531 100.00% - ProfServ-Special Assessment 9,243 9243 9,243 - 100.00% - Auditing Services 3,750 3,750 - 3750 0.00% - Communication-Telephone 100 42 12 30 12.00% - Postage and Freight 1500 625 511 114 34.07% 80 Rental-Meeting Room 350 125 125 • 35,71% 25 Insurance-General Liability 8,844 4,422 3,893 529 44.02% - Printing and Binding 2,000 833 356 477 17.80% 119 Legal Advertising 2,200 917 135 782 6.14% - Miscellaneous Services 1,375 573 559 14 40.65% 150 Misc-Assessmnt Collection Cost 8,708 5,805 4,824 981 55.40% 142 Misc-Web Hosting 1,000 417 417 0.00% - Office Supplies 650 271 47 224 7.23% 23 Annual District Filing Fee 175 175 175 - 100.00% - Total Administrative 120,827 64,280 64,594 (314) 53,46% 4,938 Field Contracts-MgmtServices 100,000 41,667 41,667 41.67% 8,333 Contracts-Landscape 79,440 33,100 33,665 (565) 42.38% 6,902 Electricity-Streetlighting 16,500 6,875 8,002 (1,127) 48.50% 1,621 Utility-Irrigation 12,600 5,250 4,971 279 39.45% 1,701 R&M-Renewal and Replacement 10,000 4,167 2,421 1,746 24 21% - R&M-Roads&Alleyways 4,000 1,667 1,667 0.00% - R&M-Signage 1,000 417 - 417 0.00% - Capital Outlay 70,894 29,539 - 29,539 0.00% - Total Field 294,434 122,682 90,726 31,956 30.81% 18,557 Report Date:3/5/2013 Prepared by: Severn Trent Management Services 2 1611 A8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending February 28,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF FEBRUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL TOTAL EXPENDITURES 415,281 188,982 155,320 31,642 37.40% 23,495 Excess(deficiency)of revenues Over(under)expenditures 4,900 92,601 89,416 (3,185) 1824.82% (16,400) OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance 4,900 - ,. - 0,00% - TOTAL FINANCING SOURCES(USES) 4,900 - - 0.00% - Net change in fund balance $ 4,900 $ 92,601 $ 89,418 $ (3,185) 1824.82% $ (16,400) FUND BALANCE,BEGINNING(OCT 1,2012) 1,208,356 1,206,358 1,208,356 FUND BALANCE,ENDING $ 1,211,258 $ 1,298,957 $ 1,295,772 Report Date:3/5/2013 Prepared by: Severn Trent Management Services 3 16IrA8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes In Fund Balances Trend Report For the Period Ending February 28,2013 TOTAL Oct Nov Dec Jan Feb Actual Thru Adopted Account Description Actual Actual Actual Actual Actual 212812013 Budget Revenues Interest-Investments $ 241 $ 211 $ 218 $ 218 $ 1 $ 890 $ 2,177 Net Incr(Decr)In FMV-Invest 177 195 124 585 - 1,081 - Interest-TaxCollector - - - 15 15 - Special Assmnts-Tax Collector 3,116 84,532 126,382 29,295 7,079 250,405 435,400 Special Assmnts-Discounts (166) (3,381) (4,951) (732) - (9,230) (17416) Other Miscellaneous Revenues - 315 - 1,260 - 1,575 - Total Revenues 3,368 81,872 121,773 30,626 7,095 244,736 420,161 Expenditures Administrative P/R-Board of Supervisors 500 500 1,000 400 500 2,900 7,000 FICA Taxes 38 38 77 31 38 222 536 ProfServ-Engineering - - 7,629 - 7,629 26,000 ProfSery-Legal Services - 2,557 3,490 8,069 1,497 15,613 12,500 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,354 2,364 2,364 11,819 28,365 ProfSery-Property Appraiser - 6,531 6,531 6,531 ProfServ-Special Assessment - - - 9,243 9,243 9,243 Auditing Services - - - - 3,750 Communication-Telephone 1 8 - 3 - 12 100 Postage and Freight 74 218 57 82 80 511 1,500 Rental-Meeting Roorn 25 25 25 25 25 125 350 Insurance-General LiabUity 1,947 - 1,947 - 3,893 8,844 Printing and Binding 64 54 - 119 119 356 2,000 Legal Advertising - - 135 - - 135 2,200 Miscellaneous Services 59 97 85 169 150 559 1,375 Misc-Assessmnt Collection Cost 59 1,623 2,429 571 142 4,824 8,708 Misc-Web Hosting - - - - - 1,000 Office Supplies - - - 24 23 47 650 Annual District Filing Fee 175 - - - 175 175 Total Administrative 51,306 7,484 18,140 28.729 4,938 64,594 120,827 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 41,667 100,000 Contracts-Landscape 6,620 6,620 6,620 6,902 6,902 33,6665 79440 Electricity-Streetlighting 1490 1,561 1,693 1,636 1,621 8,002 16,500 Utility-Irrigation 31 264 1,350 1,626 1,701 4,971 12,600 R&M-Renewal and Replacement 352 927 478 664 - 2,421 10,000 R&M-Roads&Alleyways - - - - - 4,000 R&M-Signage - - - - - 1,000 - Capital Outlay - - - - - 70,894 Total Field 16,826 17,705 18,474 19,161 18,557 90,726 294434 Total Expenditures 22,132 25,189 36,614 47,890 23,495 155,320 415,261 Prepared by: Report Date:3/5/2013 Severn Trent Management Services 4 1611 A8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending February 28,2013 TOTAL Oct Nov Dec Jan Feb Actual Thru Adopted Account Description Actual Actual Actual Actual Actual 212012013 Budget Excess(deficiency)of revenues Over(under)expenditures $ (18;764) 5 56,683 $ 85,159 $ (17.264) $ (16,400) 89,416 4,900 FUND BALANCE,BEGINNING(OCT 1,2012) 1,206,356 1,206,356 FUND BALANCE,ENDING $1,295,772 $1,211,256 Prepared by; Report Date:3/5/2013 Severn Trent Management Services 5 161t' PORT OF THE ISLANDS Water And Sewer AS Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending February 28,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF FEBRUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES interest-Investments $ 2,838 $ 1,183 $ 149 $ (1,034) 5.25% $ - Water Revenue 43,000 17,917 18,405 488 42.80% 5,734 Sewer Revenue 65,000 27,085 29,123 2,038 44.80% 8,950 Irrigation Fees 100,000 41,667 39.741 (1,926) 39.74% 10,344 Net Incr(Decr)In FMV-Invest - - 2,013 2,013 0.00% - Special Assmnts-Tax Collector 1,135,025 756,684 652,769 (103,915) 57.51% 18,455 Special Assmnts-Discounts (45,401) (30,267) (24,060) 6,207 52.99% - Other Miscellaneous Revenues - - 3,850 3,850 0.00% 485 TOTAL OPERATING REVENUES 1,300,462 814.269 721,990 (92,279) 55.52% 43.968 OPERATING EXPENSES Personnel end Administration PIR-Board of Supervisors 7,000 2,500 2,900 (400) 41,43% 500 FICA Taxes 536 191 222 (31) 41.42% 38 ProfServ-Engineering 26,000 10,833 7,629 3,204 29.34% - ProfServ-Legal Services 12,500 5,208 15,613 (10,405) 124.90% 1,497 ProfServ-Mgmt Consulting Sery 28,482 11,868 11,868 - 41.67% 2,374 ProfServ-Property Appraiser 17,025 17,025 17,025 - 100.00% • ProfServ-Special Assessment 7,885 7,885 7,885 - 100.00% - Auditing Services 3,750 3,750 • 3,750 0.00% - Communication-Telephone 100 42 12 30 12.00% Postage and Freight 1,000 417 341 76 34.10% 53 Rental-Meeting Room 350 125 125 - 35.71% 25 Insurance-General Liability 8,270 4,135 3540 495 44.01% - Printing and Binding 1,500 625 267 358 17.80% 89 Legal Advertising 1,600 667 98 569 6.13% - Miscellaneous Services 2,050 854 1,087 (233) 53.02% 265 Misc-Assessmnt Collection Cost 22,701 15,134 12,574 2,560 55.39% 369 Office Supplies 750 313 55 258 7.33% 27 Total Personnel end Administration 141,499 81,572 81,341 231 57.49% 5,237 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 128,972 128,972 - 41.67% 25,794 Contracts-Other Services 2,000 - - • 0.00% - Communication-Teleph-Field 4,512 1,880 1,931 (51) 42.80% 298 Utility -General 80,000 33,333 33,199 134 41.50% 7,929 R&M-Irrigation 10,000 4,167 4,117 50 41.17% 2,521 R&M-Water Plant 10,000 4,167 9,720 (5553) 97.20% 3,942 R&M-Waste Water Plant 9,866 4,111 25,548 (21,437) 258.95% 4,085 Misc-Bad Debt - - 1,267 (1,267) 0.00% 1,261 Misc-Licenses&Permits 4,500 4,500 3,375 1.125 75.00% • Report Date:3/5/2013 Prepared by: Severn Trent Management Services 6 .„.. 1611 A 8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending February 28,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF FEBRUARY-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Cap Outlay-Irrigation - 25,916 (25,916) 0.00% Cap Outlay-Water Plant 50,000 20,833 125,730 (104,897) 251.46% 33,345 Total Water-Sewer Comb Services 480,411 201,963 359,775 (157,812) 74.89% 79,181 Debt Service Principal Debt Retirement 497,303 - - - 0.00% Interest Expense 158,056 79,028 13,171 65,857 8.33% - Total Debt Service 655,359 79,028 13,171 65,857 2.01% TOTAL OPERATING EXPENSES 1,277,289 382,583 454,287 (91,724) 35.57% 84,418 Operating Income(loss) 23,193 451,706 267,703 (184,003) 1154.24% (40,450) Change in net assets $ 23,193 $ 451,706 $ 267,703 $ (184,003) 1154.24% $ (40,450) TOTAL NET ASSETS,BEGINNING(OCT 1,2012) 7,854,048 7,854,048 7,854,048 TOTAL NET ASSETS,ENDING $ 7,877,241 $ 8,105,754 $ 7,921,751 Report Date:3/5/2013 Prepared by: Severn Trent Management Services 7 61 1f A wp 1 8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending February 28,2013 6 TOTAL Oct Nov Dec Jan Feb ActualThru Adopted Account Description Actual Actual Actual Actual Actual 2/2812013 Budget Operating Revenuer Interest-Investments $ 49 $ 38 $ 36 $ 31 $ - $ 149 $ 2538 Water Revenue 1,813 2,981 3,758 4,119 5,734 18,405 43,000 Sewer Revenue 2,895 4,883 5,879 6,516 8,950 29,123 65,000 Irrigation Fees 4,502 5,610 8,827 10,459 10,344 39,741 100,000 Net!nor(Decr)In FMV-Invest 329 363 232 1,089 - 2,013 - Special Assmnts-Tax Collector 8,123 220,362 329,460 76,369 18,455 652,769 1,135,025 Special Assmnts-Discounts (432) (8,814) (12,907) (1,907) - (24,060) (45,401) Other Miscellaneous Revenues 525 475 585 1,780 485 3,850 • Total Operating Revenues 17,803 225,898 335,870 98,456 43,968 721,990 1,300,462 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 1,000 400 500 2,900 7,000 FICA Taxes 38 38 77 31 36 222 536 ProfServ-Engineering - - - 7,629 - 7,629 26,000 ProfServ-Legal Services - 2,557 3,490 8,069 1,497 15,613 12,500 PrcfServ-Mgmt Consulting Sery 2574 2,374 2,374 2,374 2,374 11,868 28,482 PrcfServ-Property Appraiser - - 17,025 - 17,025 17,025 ProfServ-Special Assessment - - - 7,885 - 7,885 7,885 Auditing Services - - - - 3,750 Communication-Telephone 1 8 - 3 - 12 100 Postage and Freight 49 145 38 55 53 341 1,000 Rental-Meeting Room 25 25 25 25 25 125 350 Insurance-General Liability 1,820 - 1,820 • - 3,640 8,270 Printing and Binding 48 41 - 90 89 267 1,500 Legal Advertising - - 98 - - 98 1,600 Miscellaneous Services 159 216 236 211 265 1,087 2,050 Misc-Assessnmt Collection Cost 154 4,231 6,331 1,489 369 12,574 22,701 Office Supplies - - 28 27 55 750 Total Personnel and Administration 5,168 10,135 32,514 28,289 5,237 81541 141,499 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 128,972 309,533 Contracts-Other Services - - - - 2,000 Communication-Teleph-Field 754 281 296 303 298 1,931 4,512 Utility-General 5,923 6,172 6,580 6,596 7,929 33,199 80,000 R&M-Irrigation - 330 1,025 241 2,521 4,117 10,000 R&M-Water Plant - 1,707 (1,631) 5,703 3,942 9,720 10,000 R&M-Waste Water Plant 14,492 6,701 (322) 592 4,085 25,548 9,866 Misc-Bad Debt - - - - 1,267 1,267 - Misc-Licenses&Permits - 3,375 - - 3,375 4,500 Cap Outlay-Irrigation - 25,916 - 25,916 • Cap Outlay-Water Plant - 10,182 48,585 33,618 33,345 125,730 50,000 Total Water-Sewer Comb Services 46,963 51,167 83;702 98,763 79,181 359,775 480,411 Debt Service Principal Debt Retirement - - - - - - 497,303 Interest Expense - 13,171 - • - 13,171 158,056 Prepared by: Report Date:3/5/2013 Severn Trent Management Services 8 1611! q 8 PORT OF THE ISLANDS water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending February 28,2013 TOTAL Oct Nov Dec Jan Feb Actual Thru Adopted Account Description Actual Actual Actual Actual Actual 212812013 Budget Total Debt Service - 13,171 13171 655,359 Total Operating Expenses 52,131 74,473 116,216 127,052 84,418 454,287 1,277,269 Operating income(loss) $ (34,328) $ 151,425 $ 219,654 $ (28,596) $ (40450) 267,703 23,193 TOTAL NET ASSETS,BEGINNING(OCT 1,2012) 7,654,048 7,654,048 TOTAL NET ASSETS,ENDING f 7,921,751 $7,677,241 Prepared by: Report Date:3/5/2013 Severn Trent Management Services 9 161t1 A8 Port of the Islands Community Improvement District Supporting Schedules February 28, 2013 1611 A 8 h c0 , 0 N tp U1 10 N 0 0 4 0 0 0 O O N CA 0 0 W O IO CO (0 N h O W U1 a m �1Wyy < N O tC' U) A. 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Once this information is received,an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date:3/1/2013 12 1611 A8 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through February 28,2013 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,175 Use of Funds: COI $ (42 4700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,263,147) $ (5,310,847) Adjusted Balance In Construction Account February 28,2013 $ 197,328 2.Funds Available For Construction at February 28,2013 Book Balance of Construction Account at February 28,2013 $ 197,328 Construction Funds available at February 28,2013 $ 197,328 3.Investments BB&T at February 28,2013 Estimated Tvoe Yield Prineioaj Construction Fund: 0.12% $ 197,328 ADJ:Outstanding Amounts Due $ Balance at February 28,2013 $ 197,328 13 1611 Port of the Islands Community Improvement District A 8 Construction Schedule AMOUNT OF CAPITAL Water Treatment IREQ.# Date 1 CONTRACTOR REQUISITION OUTLAY j COl I Plant fi col 10/20/10 Greenberg Traurig $ 10,000.00 5 10,000.00 COI 10/20110 8887 $ 2,700,00 $ 2,700.00 COI 10/20/10 Severn.Trent Management Svcs $ 15,000.00 $ 15,000;00 co l 11/02/10 Dan Cox $ 15000 CO 0 15,000.00 1 11/09/10 Port of the islands CID(reinlb) $ 321,537.00 $ 321.537.00 $ 321,537,00 2 11/18/10 South Florida Excavation: $ 26,503.75 $ 26.003,75 5 26,503.75 3 11/24/10 Naples Daily News $ 151,02 $ 151 02 $ 151 02 4 01104/11 Century Link $ 28,3''0.88 $ 266,310.88 $ 26,310.88 5 12116/10 South Florida Excavation $ 16,008.90 $ 10,028.90 $ 16,008.90 6 02/01/11 Hole Mantes $ 2,561 25 $ 2,561 25 $ 2,561 25 7 02101/11 Hole Monies $ 16,200,00 $ 16,200.00 $ 10,200.00 6 02/01/11 Hole Monies 5 13,206.91 $ 13,206.91 $ 13,206 DI 9 02/10/11 Benchmark EnviroAnalytical,km, $ 1,019,00 $ 1,01900 $ 1,015 00 10 02/17/11 Hole Monies $ 1,982.55 5 1,982.50 $ 1,952.50 11 03/07/11 Hole Manses $ 6,250 00 $ 6,250,00 $ 6,250.00 12 03/16/11 South Florida Excavation $ 12,762.00 $ 12,782.00 5 12,76200 13 03/29/11 Cardinal Contractors $ 27,000.00 $ 27,000.00 $ 27,000.00 14 04/06/11 Hole Monies $ 13,850.00 5 13.850 00 5 13050.00 15 05/05/11 South Florida Excavation $ 18,56725 $ 18,587.25 $ 18,587,25 16 05/16;11 Cardinal Contractors $ 95,026.60 $ 95,028.50 $ 95,028 60 17 05/19111 Hole Monies $ 39,565.00 $ 39,555.00 $ 39,565.00 18 26714/11 KW Controls $ :,038.60 $ 1,038.60 5 1,038.63 19 06/14/11 Cardinal Contractors $ 190,572.09 $ 196.572 08 $ 196,572.08 20 071066111 Hole Monies $ 19,575.00 $ 19,575,00 3 19,575 00 21 07/22/11 Cardinal Contractors $ 170,192.15 $ 170.192.15 $ 170,192.15 22 07/27/11 Hole Monies $ 22,325,00 $ 22,325,00 5 22,32503 23 08119111 Cardinal Contractors 5 156,352.50 $ 156.352.50 9 156,352.50 24 08130/11 Hole Monies 5 19,700,00 5 19,70000 5 19,700.00 25 09/16/11 South Florida Excavation $ 6,971 40 $ 6,971 40 5 6,971.40 26 09/16/11 South Florida Excavation S 4,601.85 $ 4,601 85 5 4,601 85 21 09/16711 Cardinal Contractors 5 279,892.77 $ 276,992.77 5 279,892.:77 28 09/27/11 Michael Evans Computers $ 3,255.00 5 3,255.00 5 3,255.00 29 10117/11 Cardinal Contractors $ 85.416 20 0 60,410 26 $ 85,416.29 30 11;03/11 Hale Mantes $ 832.50 $ B32.50 $ 832.50 31 11/03/11 Hole Mantes $ 43.975 00 $ 43.975 00 5 43,975 00 33 11/23111 MW Controls $ 24.33'7..00 $ 24337.00 $ 24,33/00 9 Total FY2311 $ 1,717261 20 $ 1,674,561,20 S 42,701100 $ 1,674,561.2 32 11/14/11 Cardinal Contractors 5 206,314,14 $ 265.314 14 $ 266,314..14 34 12/15/11 South Florida Excavation $ 4,601 85 $ 4,601 I35 $ 4.601.85 35 12/15/11 SCI Technologies 5 7.121 33 5 7,121 33 S 7,121,33 36 12/15,11 ITT Water Equipment Tech $ 586,766,70 $ 086,766 70 $ 586,706.,70 37 12/16/11 Cardinal Contractors $ 647,523.09 $ 64'7,523-09 $ 647,523.09 38 12/30/11 Hole Mantes $ 43,672..50 $ 43,672..50 S 43.672,50 39 01/24/12 Mole Monies $ 25,609.59 $ 25,609.59 $ 25,609.59 40 01/24/12 Cardinal Contractors $ 174,822,68 $ 174,822.68 $ 174.82268 41 01/30/12 KW Controls 9 73,011,00 S 73,011.:00 $ 73,011.00 42 02/24/12 Cardinal Contractors $ 240.416.36 $ 240,416.36 $ 240.416,38 43 03/15r12 Cardinal Contractors $ 246,740.07 $ 240,740-07 $ 246.740.0'7 44 04/05112 Hole Mantes $ 48;232:19 S 48.232'9 $ 48,232.19 45 04/23.12 Cardinal Contractors $ 89.577.03 $ 86,577.03 S 89,577.03 46 05/09/12 ITT Water Equipment Tech $ 30,577.50 9 30.577.50 $ 30,577..50 47 05/16/12 Cardinal Contractors $ 62,629..20 $ 62,629.20 $ 62,629.20 48 05/17/12 KW Controls 5 12,169..50 $ 12,16"8<50 $ 12,168.50 40 06/1'2'12 Hole Monies $ 65,276,80 5 65,276.B0 $ 65,276,80 50 06/12112 Severn Trent Environmental Svcs $ 5.027.29 $ 9.021 29 5 9,027,29 51 06112.112 SCI Technologies 5 20,000,00 $ 20,000 00 5 20,005.00 52 06/13,12 Cardinal Contractors $ 207,111.76 $ 207,111 76 $ 207,111..70 53 06129/12 Spices Lawn Osmium,lee, $ 19,880..00 $ 19,680..00 $ 19,680.00 54 07/18/12 Cardinal Contractors 5 13,632.50 $ 13,632.50 5 13,632.50 55 07125/12 W -.Johnson Equipment $ 33,088 00 5 33,088.00 $ 33,088.00 56 08/03/12 Hole Mantes 9 49,981,80 $ 49,961.80 $ 49,981 80 57 09104112 Severn Trent Environmental Svcs $ 3,04500 $ 3,04500 $ 3,045,00 59 09/04/12 Cardinal Ceetrac;srs 5 195,289.:60 $ 195,299.62 0 195.289.c0 59 09/19/12 Hole Mantes 5 21.350 41 5 21,350.41 $ 21,35041 60 09119/12 BCI Technologies $ 33.278.67 0 33,276.87 $ 33,27861 61 09119/12 Cardinal Contractors $ 52,400.10 $ 52400.10 $ 52,400.10 T626 FY 2012 $ 3,592,440.66 $ 3282145 66.....$ $ 3,262.045,65 62 10!16/12 RMA Geological Consultants $ 5,085,71 $ 5,989,71 5 5,989.71 63 10/15/12 Cardinal Contractors 5 151.858 93 $ 151,858 93 5 151,959 93 64 11101/12 Hole Mantes $ 10,027..10 9 10.027 10 $ 10,027.10 65 12/11/12 Severn Trent 5 46,556,70 $ 46,556.70 5 48,566,70 66 01,09/13 RMA Geological Consultants $ 9,170 50 $ 9,170,00 $ 9,17000 67 01/17/13 Hale Monies $ 9,13833 $ 8,138.33 $ 6,136.33 69 01/17/13 AMA Geological Consultants $ 16,745,71 5 16,745.71 5 16,745.71 69 01/17/13 Severn Trent $ 1,960.75 $ 1_.568..75 5 1,560 75 70 02/05/13 Cardinal Contractors 5 26,705,15 $ 26,700.15 5 26,705.15 71 02105/13 KW Controls 5 12,168.00 $ 12,168.50 5 12,168.50 72 02/05/13 Hole Monies S 2,532.57 $ 2,532.57 $ 2,532 57 73 02/21/13 KW Controls 5 12,188.50 $ 12,168.50 5 12,168.50 19841Fr'2013 $ 305,639,95 5 300839.96 $ 5 306,639.95:J I_ .846181 $ 5283,148,81 5 44.7130.00 5 ,253,146.5.1 Interest FE 2011 Interest $ 5743.88 FE 2012 Interest 5 2.2291,47 FY 2013 Interest 5 139.27 S 8,174:62 14 1611 A8 71;;;', Lo 4 1 ',f/ le A r ..1 2 t N_ yr CI p■ G - b to g L;21 R LL t 4 .fh M.t i 4a1 w .Pa N mi ,y N N Y} . 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L u...LL.LL T l:LL EC G FR e QRE & 5 Q SEE SScc -EVQ ES cErCC C u 11 1 /2 m- v N - CL C Z� 1 hb 5Jn ndh, p r A `o wen w__ fl '41. .T V ti • R¢�] 4 F-42 W Rte*+ Ir,:i °' q1 0 10 y, N, N a'U []° R�O K ° Nn A m L ~ =6) N K. M g N N ry - ,AA-.4%q69,7- .- t5: Yl 1 N 0 r a H Y N ri O 2 N V ?-r O a 3 C ,, m Z O' 5 8 a i j3 N ~ 02 N p za L m v U ^ f cg H a o o w wa o (�E -a, c 0. E e 8 g _ 4 = ' Et 21, E u. v E v E p WE 0 w Iii ® E = s, k m m a4)q. a c > ESiS : > R°a E Ya P ZttR 0' a, Elm 5 e4 °m? E a $ % 3 E dE �y c '� z a ,ut $ g k°gE II:s1 a `a .0, 12 N E a iw-Yg r E i R#a R° mg zt%its-; w 211J1 . 2 'ill a sp ti'Ua r=rr_a ¢ gA# 3g , u a g N 7 u_f i�M °rf rmi m 4'M h� ' C. ii v. x :Ri 1. .i® .L .�$-is"} '�s .. } ° °z z °z a cc 16It' A8 PORT OF THE ISLANDS General Fund Community Improvement District Cash Flow Projections 31-Mar 30-Apr 31-May 30-Jun 31-Jul 31 Aug 30-Sep 2013 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $ 1,147,770 $ 1,166,745 $ 1,323,995 $ 1,298,461 $ 1,249,496 $ 1,221,951 $ 1,195,817 Cash Inflow 88,979 188,438 181 181 181 181 181 Cash Outflow (52,245) (31,188) (25,715) (49,146) (27,726) (26,315) (50,509) CD Investment - - - - 151,050 Add:Prepaid Items - - - - - - Less: Due to WS Fund (15,015) - - - - - - Less:Current Liabilities(as of 2/28113) (2,744) - - - Total Estimated Cash Balance $ 1,16045 $ 1,323,995 $ 1,298,461 $ 1,24906 $ 1,221,951 $ 1,195,817 $ 1,298,5539 Cash Receipts Special Assessments-Levy $ 92,498 $ 92,498 $ - $ - $ - $ - $ - Special Assessments-Delinquent(prior yr) . 99,459 - - - - - Special Assessments-Discount (3,700) (3,700) - - - - Interest 181 181 181 181 181 181 181 Total Cash Inflow $ 88,979 $ 188,438 $ 181 $ 181 $ 181 $ 181 $ 181 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 1,000 $ 500 $ 500 $ 500 $ 500 $ 1,000 FICA Taxes 38 77 38 38 38 38 77 ProfServ-Engineering 2,167 2,167 2,167 2,167 2,167 2,167 2,167 ProfServ-Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 1,042 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 2,364 2,364 ProfServ-Property Appraiser - - - " ProfServ-Special Assessment - - - - - - - Annual Audit 1,750 1,750 - - Telephone 8 8 8 8 8 8 8 Postage and Freight 125 125 125 125 125 125 125 Rental-Meeting Room 25 50 25 25 25 25 50 Insurance-General Liability - 2,211 - 2,211 - Printing&Binding 167 167 167 167 167 167 167 Legal Advertising 200 - 200 - 800 800 Miscellaneous Services 115 115 115 115 115 115 115 Misc:Assessmnt Collection Cost 1,149 1,149 .. - - Office Supplies 54 54 54 54 54 54 54 Total Administrative $ 9,703 $ 12,277 $ 6,804 $ 6,604 $ 8,815 $ 7,404 $ 7,967 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 Electricity-Streetl ightin g 1,375 1,375 1,375 1,375 1,375 1,375 1,375 Utility-Irrigation 1,050 1,050 1,050 1,050 1,050 1,050 1,050 R&M-Renewal&Replacement 833 833 833 833 833 833 833 R&M-Roads 333 333 333 333 333 333 333 R&M-Signage 83 83 83 83 83 83 83 CIP" 23,631 - 23,631 - 23,631 Total Maintenance $ 42,542 $ 18,911 $ 18,911 $ 42,542 $ 18,911 $ 18,911 $ 42,542 Total Cash Outflow $ 52,245 $ 31,188 $ 25,715 $ 49.146 $ 27,726 $ 28,315 $ 50,509 "NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in April 2013. Actual receipt date unknown. 17 1611 A8 PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow Projections 31-Mar 30-Apr 31-May 30-Jun 31-Jul 31 Aug 30-Sep 2013 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $ 260,983 $ 399,851 $ 856,893 $ 256,062 $ 155,846 $ 129,275 $ 104,338 Cash Inflow 249,054 508,486 17,570 17,570 17,570 17,570 17,570 Cash Outflow-Expenses (122,670) (51,444) (618,401) (117,786) (44,140) (42,507) (118,931) - Add:Prepaid Items - - - Add:Due from General Fund 15,015 - .. - - Less:Current Liabilities(as of 2/28/13) (2,531) - - - - - - Total Estimated Cash Balance $ 399,851 $ 858,893 $ 258,062 $ 155,846 $ 129,275 $ 104,338 $ 2,976 Cash Receipts Special Assessments-Levy $ 241,129 $ 241,129 $ $ - $ • $ - $ - Special Assessments-Delinquent(prior yr. - 259,432 - - - Special Assessments-Discount (9,645) (9,645) - - - Water/Sewer/Irrigation Revenue 17,333 17,333 17,333 17,333 17,333 17,333 17,333 Interest/Miscellaneous 237 237 237 237 237 237 237 Total Cash Inflow $ 249,054 $ 508,486 $ 17,570 $ 17,570 $ 17,570 $ 17,570 $ 17,570 Ooeratina Expenditures Administrative P/R-Board of Supervisors $ 500 $ 1,000 $ 500 $ 500 $ 500 $ 500 $ 1,000 FICA Taxes 38 77 38 38 38 38 77 ProfServ-Engineering 2,167 2,167 2,167 2,167 2,167 2,167 2,167 ProfServ-Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 1,042 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 2,364 2,364 ProfServ-Property Appraiser - - - - - ProfServ-Special Assessments - •- - - - - Annual Audit 1,750 1,750 - - - - - Telephone 8 8 8 8 8 8 8 Postage and Freight 83 83 83 83 83 83 83 Rental-Meeting Room 25 50 25 25 25 25 50 Insurance-General Liability .. 2,211 - 2,211 - - Printing&Binding 125 125 125 125 125 125 125 Legal Advertising 144 144 - ,. 576 576 • Miscellaneous Services 171 171 171 171 171 171 171 Misc:Assessmnt Collection Cost 2,996 2,996 - - Office Supplies 68 69 70 71 72 73 74 Total Administrative $ 11,480 $ 14,112 $ 6,736 $ 6,593 $ 8,805 $ 7,171 $ 7,736 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts-Other Services 2,000 - - - - Communication-Teleph•Field 381 382 383 384 385 386 387 Utility-General 6,667 6,667 6,667 6,667 6,667 6,667 6,667 R&M-Irrigation 833 833 833 833 833 833 833 R&M-Water Plant 833 633 833 833 833 833 833 R&M-Waste Water Plant 822 822 822 822 822 822 822 Misc.-Licenses&Permits - - - - - " CIF* 75,859 - - 75,859 - - 75,859 Total Maintenance $ 111,190 $ 37,332 $ 35,333 $ 111,193 $ 35,335 $ 35,336 $ 111,196 18 1611 A8 PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow Projections 31-Mar 30-Apr 31-May 30 Jun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 2013 2013 2013 Debt Service Principal and Interest $ - $ - $ 576,331 $ - $ - $ $ - Total Debt Service $ - $ - $ 576,331 $ - $ - $ - $ Total Cash Outflow $ 122,870 $ 51,444 $ 818,401 8 117,788 $ 44,140 42,507 $ 118,931 *NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in April 2013. Actual receipt date unknown. 19 16Ii A8 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operatina Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,177 $12,965 $13,728 $14,392 $14,952 Total Operating Revenues $420,161 $430,949 $431,712 $432,376 $432,936 Operating Expenditures Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $223,540 $230,246 $237,154 $244,268 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $376,298 $387,587 Capital Expenditures CIP Projects $70,894 $0 $0 $0 $0 Total Capital Expenditures $70,894 $0 $0 SO $0 Estimated Beginning Cash Balance $1,296,539 $1,372,791 $1,439,165 $1,495,243 'Estimated Endin Cash Balance* $1,296,539 $1,372,791 $1,439,165 $1,495,243 $1,540,592I WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operatina Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $208,000 $208,000 $208,000 $208,000 $208,000 Interest/Miscellaneous $2,838 $2,838 $2,838 $2,838 $2,838 Total Operating Revenues $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operatina Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439,019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $64,796 Total Capital Expenditures $50,000 $54,796 $54,796 $64,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $2,976 $12,766 $13,774 ($4,173) !Estimated Ending Cash Balance $2,976 $12,766 $13,774 ($4,173) ($31,255)1 20 1611r A8 i 1 I t 1 I I I t t MN In P 0001811 f^) a) e M MOOON da 00 00 on CD M 1 O)H V1N 0 H r Cn i al N C'• N 00 to N H CO ? 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No later than June 15,2013 the budget has to be presented by the District Manager. 2. The budget has to be tentatively approved by that date and a public hearing set at least 60 days in advance. 3. The budget legally has to be adopted prior to October 1 but assessments have to be set and sent to the County by September 15th so they can be included on the roll. Suggested schedule; We are proposing May 17th and August 16th as key dates for the budget but these can be changed based upon the BOS direction. The only restrictions are identified above. April 19th- Discuss budget goals, solicit for capital needs and special projects and other pertinent information. First draft of budget from Manager presented to the Board of Supervisors including financials as of 03/31/2013, projected expenses and revenue for remainder of the fiscal year and suggested budget for FY2013-2014. April - If needed,working meetings by the Board of Supervisors to work on the budget. May-Continuation of budget workshops by the BOS, if needed.This is for presentation of a proposed budget at the May 17th meeting. After approval of the proposed budget the maximum assessment rate can be lowered but NOT increased and the final rate is adopted during presentation to the Community at an August 16th Public Hearing. If the assessments are being increased even as a precaution a mailed notice must go out to all home owners. June-If needed, continue fine tuning the budget expenditure numbers as the maximum assessment amount will be set at the May 17th meeting. If an extra June meeting is needed then it will need to be moved up from the currently scheduled June 21 th meeting. July-If needed continue fine tuning the budget but the maximum assessment will have been set. August-An August 16th Public Hearing is being proposed for adoption of the budget. If needed,the adoption can be delayed, but no later than September 15th. A 161 ± 8 4tqc. ko .-„ :„:-. • ,,,,,),„ k) lir i March 2013 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.660 MG for the month of February, which is an average of 0.095 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 2.133 MG for the month of February, which is an average of 0.076 MGD Reuse System Operations and Maintenance The reuse system delivered 7.407 MG for the month of February, which is an average of 0.267 MGD, Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met ***We had a Compliance inspection by the Collier County Pollution Control performed on March, 8m There were no deficiencies noticed by the inspectors. Their main comment was"Plant Running Wonderfully." In the community: • After making a few attempts at contacting the sheriff department, concerning the accident report on the US 41 median last month, I have not been successful. If we still want to continue looking, I will attempt to do so again in the next few weeks. • I have contacted Bill White, Professional Community Services of SWFL, concerning the low hanging tree limbs on Cays Drive. He informed me that he would have that taken care of. SEVERN 1 TRENT SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219*Fax 239-642-9469'www.severntrentservices.com 16I '1 A8 Ok.k- e_ kit , er,,,(*-.v T : T . ,,, 'r March 2013 Field Managers Report One of our Accomplishments throughout the month! E YY r- \;;4,:','", a 4 �t >f „,; 4 4� e A ‘,0(y n 7 t t °+, l „\.„,,,,,,„, {. fr ,e'`Fa� �L ,t k i ” �H k t�' S d 3 . ray` " ,�� 1 `r .v, e"t 4 ' Pr x E�.E 4'4'..,,,, a =‘,./:',,\., 15 � @�� '�,� i < �, fir" �,.�+ ¢, x ;k v i`. . 6n y �s. m prfr `, '4 x �a mac . xyp v ,, ,PP° 5 i,:r ✓ q 4^ AA y ..=Y . u"is�^,'''14'`'t Smoothed out Union Rd, &added dirt/rock barricade to both ends of the access road to WWTP. I 1 z': �y4 ; p f ; a , —�N'''''''''. s e a., t�- � 'dc :".....1--,,- ':fit b gsrx S $ t$ � .^' 4 4,,,,;.,44,--`1-,,, a sew a, .'4 �` E S+�°` ,,,' . .rah '44.,, g 2 TRNT IELTEEM 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentseMces,com A 16I1 8 Dor* Q-0-11? , March 2013 Field Managers Report $- 3 This is the vibration analyzer which was approved at last meeting.I have used it a few times so far,and have found 2 motors in need of repair: 1. Our 40 HP reuse motor in need of a bearing repair.It is in the shop now getting repaired. 2. Well#2 Motor bearings are going bad.This motor will be removed on 3/13/13,and sent in for repair. "I believe its important to note that this vibration meter will give us a better chance at predicting a potential catastrophic failure.This should in turn,bring repair costs down quite a bit. ®' ate : c, SEVERN 3 TFFENT SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com 1611.. A 8 vor4e.._ Ig(z)-,,i9 * ___ ,,,,,:,,,,,r:fri,,,: ks March 2013 Field Managers Report Be careful where you drive or walk in P01!!! t . ° ;' ,"$�.„; 4 .#4 E, y % Fy 9�, f 4 1 ,14,4-. Y ,LC d4 ; p F q18• �'^^Y #k pp k` € d. CMMS Work Order Report Summary Total#of was 220 Total Completed 220 Total Corrective 0 Total Hours 41.50 Water Loss Reports SEVERN 4 SERVICES 12600 Union Road Naples,Florida 34114•Tel 239.642.92.19•Fax 239-642-9469•www.severntrentservices.com 010. 161 �+ A 1 8 qr/ 4 d March 2013 Field Managers Report Potable Water Report 5 4.5 4 3.5 2.997 il. 3 n 2 385 tf .9 2.5 1.89 7 "°. 2 2.002 ....... 1.5 •• 1 1.039 1.187 i 1.622 u 4.5 .�9_ r so_ a a a v • a So "1 .'a 0 Feb-12 Ma r-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 --.—Water Produced —r—Water Billed %Water Loss Irrigation Water Report 8.897 8760 9.4 = 8.0 7 4C7 " 6.991 7 009 Y91�a 7.0 •s,:° 6.0013 6 553 5 429 5.679 6.0 6.334 4 /4.11F' 259 '�- 79 v5.4 9.443 0;1613 5.322 0690 5.46;3 ro 04.0 4.405 4 730 43.0 2.0 1.0 5% 10% 6% 994 9% 3% 95' 3% 1% 3% 6% 4% 0.4 .• Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dee-12 Jan-13 -1.0 r �...—lrrigation Meter +Irrigation Billed l SEVERN 5 TRENT SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•wwew.severntrentservices.com 1611 A8 to,,,ocno . FLORIDA DEPARTMENT OF c t?;i:to,oR c ENVIRONMENTAL PROTECTION i 14 A<P of.1, South District Office 1.I t_'O\' •:`'``}I P.O.Box 2549 Fort Myers,FL 33902-2549 I11:I�St 3I1:1' 1. l lvY.vK1) JI` I;(.'P1:I vk March 7, 2013 Mr. Dale Lambert, Chairperson Re: Collier County-PW Port of the Islands CID Port of the Islands 298 Stella Maris Dr S PWS I.D. Number: 5110230 Naples FL 34114 Monitoring for Lead and Copper Dear Mr. Lambert: The Department of Environmental Protection has reviewed the lead and copper sample results for the above referenced public water system. Since the system did not exceed the action levels for lead or copper during this monitoring period, begin triennial monitoring. The system must obtain its next samples June through September 2015. Report the results to the Department no later than October 10,2015. The time for sample analysis/reporting should be taken into account so that the Department receives the results by the required date. Within 30 days of receiving each individual sample tap result, the system must notify the customer in writing of the sample results as required by 40 CFR 141.85(d). Within 70 days after receiving all lead and copper tap sample results for a monitoring period, the system must submit DEP Form 62-555.900(16), PWS Certification of Notification of Lead and Copper Tap Sample Results(blank copy enclosed) to the Department. If you have any questions, please contact me at the letterhead address or call 239-344-5695, or by e-mail at ryan.snyder@dep.state.fl.us. All correspondence must include the system name and PWS I.D. number. Sincerely, Ryan Snyder Environmental Specialist III Enclosure cc: Robert Edge, redge@stes.com �1 ,._ A lolL' 8 PWS CERTIFICATION OF NOTIFICATION OF LEAD AND COPPER TAP SAMPLE tLOR 0 A ` t RESULTS INSTRUCTIONS:This form shall be completed and submitted by community or non-transient non-community water systems that take lead and copper tap samples in accordance with 40 CFR 141.86. Such systems shall,no later than 30 days after receiving each individual sample result,notify the customer in writing of the sample result as required by 40 CFR 141.85(d)(1),(2)and(3). WITHIN 70 DAYS AFTER RECEIVING ALL LEAD AND COPPER TAP SAMPLE RESULTS FOR A MONITORING PERIOD,such systems also shall complete this form and submit it to the appropriate Department of Environmental Protection District Office or Approved County Health Department. All information provided on this form shall be typed or printed in ink. I. General Information Public Water System(PWS)Name: PWS Identification Number: PWS T Communit • Non-Transient Non-Community PWS Size: • Small • Medium ■ Large PWS Owner: Contact Person: I Contact Person's Title: Contact Person's Mailing Address: City: State: Zip Code: Contact Person's Telephone Number: Contact Person's Fax Number: Contact Person's E-Mail Address: 11. Certification* A. Certification by a Community Water System(CWS) The CWS identified in Part I of this form had one or more lead and copper tap sample results for lead or for copper during the following monitoring period: I am duly authorized to sign this form on behalf of the CWS. I certify that,no later than 30 days after the CWS received each individual lead and copper tap sample result during this monitoring period,the CWS notified the customer in writing,as required by 40 CFR 141.85(d)(1),(2)and(3),of the sample result. Signature and Date Printed nr Tvned Name Title B. Certification by a Non-Transient Non-Community Water System(or a Community Water System Serving a Facility Where the Population Served Is Prevented from Making Plumbing Improvements and Is Not Separately Charged for Water Consumption) The PWS identified in Part I of this form had one or more lead and copper tap sample results for lead or for copper during the following monitoring period: I am duly authorized to sign this form on behalf of the PWS. I certify that,no later than 30 days after the PWS received each individual lead and copper tap sample result during this monitoring period,the PWS posted the sample results,as required by 40 CFR 141.85(d)(1),(2)and(3),in a public place or common area in the building(s) where the samples were taken. Signature and Date Printed or Typed Name Title * A community water system(CWS)shall complete the certification in Part II.A of this form unless the CWS is serving a facility(such as a prison or hospital)where the population served is prevented from making plumbing improvements and is not separately charged for water consumption, in which case the CWS may use the certification in Part ILB of this form. A non-transient non- -ommunity water system shall complete the certification in Part LLB of this form. 1611r A8. Port of the Islands Community Improvement District Board of Supervisors Norine Dillon,Chairperson Calvin Teague,District Manager Theodor Bissell,Vice Chairman Daniel Cox,District Counsel Richard Ziko,Assistant Secretary Ronald Benson,District Engineer Dale Lambert,Assistant Secretary Joel Anthony(Tony)Davis,Assistant Secretary Regular Meeting Agenda Friday,April 19,2013— 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the March 15,2013 Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance B. Update on U.S. 41 Median Flooding C. Update on Sidewalk Power Washing 5. New Business 6. District Manager's Report A. Approval of the March 31,2013 Financial Statements and Check Register B. Discussion of Proposed Fiscal Year 2014 Budget 7. Field Manager's Report A. Discussion of March 2013 Operations Report 8. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Lot 45 Drainage Swale Agreement C. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,May 17,2013,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 htlpJlpoicid.cornt 239-430-0806 I 16 ' A8 Teague, Cal From: Soto <sotolawn @yahoo.com> Sent Tuesday,April 16, 2013 4:57 PM To: Teague,Cal; rcziko @embarqmail.com;dillonpoi @embarqmail.com; Edge, Robert; dalelambert@embargmail.com;tbisell @embarqmail.com;anthony @jadavis.com Subject: April 2013 Walk through notes Walk through on April 16,2013,with Robert Edge and Robert Soto. • We found/111111111111111ftpn 41 Median wen- They have since been treated with insecticide and fungicide. t° : z, , `, -�:�`.4 ' • We noticed a couple ofd dm potsi, - ;°- ,„ -. -f,.; We will have it looked at by end of week to resolve issue promptly. • We also notice, ,. ,„ `. ': , that needs to be addressed. We will have area treated again. • Barman-Tree going inte.drain.wa5 ren1gved.(iy-.Rabert,Edge. • Soto will meet up with irrigation tech to adjust sprinklers at well pump. Somehow,there is a miscommunication. Selewit strt-persorraayk geLS,.F.extu0- Thank you, Claire Campbell 0 pre? Soto's ". � Lawn Service Inc. ::::% ' ,, 4 ` I~, rn 2830 35th Avenue NE Naples,FL 34120 Sotolawn.com Phone:(239)354-1080 Fax:(239)354-1045 Contact us: Claire info @sotolawn.com (Office) Robert robert@sotolawn.com Scott scottPsotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) 1 • • 16 1 ' Page I 01 A 8 Swede,Janice From: Teregue,Cal Sent: Friday.April 26,2013 12S1 PM To: Swede.Janice Subject:PM Newport Orlye almnst wets sorry no ran do e• att but decided you needed mare effort from ow-s00000 sums what I found it see a little can do effort helps every time, From:Norine&lee[mailto:dalonpoitaernbarnmatt.com] Sent:Wednesday,April 10,2013 23S PM To:Teague,Cal Subject:fwd:Newport Drive Please forward to HOS Thanks Begin let warded is sage From:"JT&KA Kehlrneier'<kehimeier@basictsp.net> Date:April 10,2013 1218:37 PM EDT To:"Norine Dillon"<dillonpoirPernbarqmait.COrn> Subject:Newport Drive It is my understanding that the 2014 budget is being worked on I would like hi Jsk the Hoard or supervisors to consider allocating sonic funds Ibr the enhancement of the center divide on Newport Drive Tha back portion of the center divide does have plantings,Out the front section(from the Marina entrance back to approximately Sunrise Coy)does not I do not think It needs to he dune n11 in one ycAf,()illy one bed at it time would he sufficient so that eventually there area would be coveted. Also,lain attaching UMW photos of the west entrance 10 Newport Drive.,One pic is or a very good.healthy looking shrub I believe it is a cardboard palm The second is the same type of shrub in the middle Olsen grapes There are approximately 20 of such groupies,Is there anything that could Ire done to reconfigure these two intertwined plants? Please le no know if you have arty questions, flunk you 'or your time and consideration Kathryn A.Kehlmeler 239-394-0432 l'S-1 hope to make the CII)meeting on the 19th Out I may hove a conflict with unuthet meeting., 4/26/20 1 3 .., 1 6 11 Fage 2 0A 8 , . , \6. ,.,}ql s 4y• •e1P .1?!.... R4 ,++be ;; .'* f •f,�r r ' .it ii+ r». +' 4 ;: "�"'. rIt ,.. ([;1 ''" ., \ it 1' r d. R. / .,, 4.-"*"%.4f` —IV**,,1*.;,.-",..* " I% '" :''' ,;./1 ' --?,' ,,b",',"4/,''' '-,,,,r _. 4„, , , N f ‘ ,,, ,‘ , -2;;,7 4 ., :� '3 `t ✓ .M"R ` � '1 �$ tit • "4- �i ' q� s.m ice *_. 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IT = 4/26/2013 i 1611 A8 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2013 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation% 100% 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,665 29,295 76,369 02/27/13 $ 25,024 352 511 25,886 7,177 18,709 torjA 7,:! $ e309;858' °=87 °`.6,324 116,268 '!87,685 8,S83 4- TOTAL $ 1,162,344 $ 33,729 $ 23,721 $ 1,219,794 $ 338,187 $ 881,606 F%Collected 4/7 67% 77.67% 77.67% [TOTAL OUTSTANDING $ 350,633 f $ 97,213 I $ 253,420 I m , C_. CA,\-€,C715,04-s' S A N At S % 3 1 2 p 12- 7 . 3L1 °i re tf-olp, Cy" e2 , -a / I 742 - 1 Ct b - Cf 9 ' Io Year Parcel ID Description Amount Comments 0 N11/41 (PO C \ 4' FY 2010 1058920500 POI Hotel 119,627 bankruptcy l'aikel e k re5eid- FY 2011 1058920500 POI Hotel 119,627 bankruptcy f FY 2012 1058920500 POI Hotel 119,638 bankruptcy s ,fjp Total Delinquent Parcels 358,892 ^^ Report Date.4/11/2013 1611 . ,.. . A8 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF; CAPITAL Water Treatment REQ.# Date CONTRACTOR -REQUISITION: OUTLAY 1 COI Plant COI 10/20/10 Greenberg T/aurg $ 10,000.00 8 10.000.00 COI 10/20;10 696T $ 230000 $ 2,700.00 001 10120/10 Severn Trani Management Svcs $ 15,000.00 $ 15,000.00 001 11 10210 Dan Cox 9 15,000.09 $ 15,000.00 1 11/09/10 Port of the Islands CID(reirnb) $ 321,53700 $ 321,537.00 $ 321,537.00 2 11/18/10 South Florida Excavation $ 26.503.75 $ 26,503.75 $ 26.503.75 3 11/24/10 Naples Daily News $ 151.02 $ 151.02 $ 151.02 4 01104/11 Century Link $ 26,310.86 $ 26.310.88 $ 26,310.88 5 12/18/10 South Florida Excavation $ 15008..90 $ 18,008.90 8 18,009.90 6 02/01/11 Hole Monies $ 2,56125 $ 2,561.25 $ 2,56125 7 92/01111 Hole Mantes $ 16,200.00 $ 16,200.00 $ 16,20000 8 0201/11 Hole Monies $ 13,206,91 $ 13,206.91 5 13206.91 9 02/10,/11 Benchmark EnviroAnalylical,inc. $ 1,019.00 $ 1,01900 $ 1,019.00 10 02/17/11 Hole Monies $ 1,982.50 $ 1,98250 $ 1.982.50 11 03/07/11 Hole Monies $ 6,25090 $ 6,25000 $ 8,250 00 12 03/16/11 South Florida Excavation $ 12,762,00 $ 12,762 00 $ 12,76200 13 03/29/11 Cardinal Contractors $ 27.000.00 $ 27,000.00 9 27,000 00 14 04/08/11 Hole Monies $ 13.850.00 $ 13,85000 5 13,850.00 15 05/05/11 South Florida Excavation $ 18,587 25 $ 18,587.25 $ 18,587.25 16 05/16/11 Cardinal Contactors $ 95,028,60 $ 95,028.60 $ 95,028.60 17 05/19/11 Hole Monies $ 39,56500 $ 39.585 00 $ 39,565 00 18 06/14/11 KW Controls $ 1,036..60 $ 1,03860 $ 1,038.60 19 06/14/11 Cardinal Contractors $ 106,572.08 $ 196572.08 $ 196,572.08 20 07106/11 Hole Mantes $ 19,57500 $ 19,575.00 $ 19575.00 21 07/22/11 Cardinal Contractors 5 170,192 15 $ 170.192.15 5 170,192.15 22 07/27/11 Hole Monies $ 22325.00 $ 22,325.00 5 22,325.00 23 98/19/11 Cardinal Contractors $ 156.352.50 $ 155,352.50 $ 156,35250 24 08;30/11 Hole Monies $ 19,700 00 5 19,700 00 $ 19,700.00 25 09:16111 South Florida Excavation $ 6,971,40 $ 6,971.40 $ 6,971 40 26 09/16/11 South Florida Excavation $ 4,601 85 $ 4,601.85 $ 4,601.95 27 09/16/11 Carcinal Contractors $ 278,892.77 $ 278,89277 $ 278,892.77 28 09/27/11 Michael Evans Computers 5 3,255.00 $ 3,255 00 $ 3,255.00 29 10/17/11 Cardinal Contractors $ 85,41629 $ 85,416,29 $ 85.41629 30 11/03/11 Hole Monies $ 83250 5 632.50 $ 832.50 31 11/03/11 Hole Monies $ 43,975,00 $ 43.975.00 $ 43,975.00 33 11/23/11 KW Controls $ 24,33700 $ 24,337.00 $ 24,337,00 Total FY 2011 $ 1,717,261.20 $ 1,074,56120 3 42,700,00 5 1,674,5$1.20) 32 11/14/11 Cardinal Contractors $ 266,314,14 $ 286,314 14 $ 266,31414 34 12/15/11 South Florida Excavation $ 4,601.85 $ 4,601.85 $ 4,601135 35 12115/11 WI Technologies $ 7,12133 $ 7,121.33 $ 7,121.33 36 12115/11 ITT Water Equipment Tech $ 586,766..70 $ 586,768.70 $ 586,706.70 37 12/16/11 Cardinal Contractors $ 647,523.09 $ 647,523,09 $ 647,523,09 38 1230/11 Hole Monies $ 43,672.50 $ 43,672.50 $ 43,67250 39 01,24/12 Hole Monies $ 25,60959 $ 25,609.59 $ 25,509.59 40 01124/12 Cardinal Contractors $ 174,822.66 $ 174,822.68 5 174,822.68 41 01/30/12 KW Controls $ 73,011-00 $ 73,011.00 $ 73,01 1.00 42 02/24/12 Cardinal Comraclors 5 240,415.36 $ 240,416.36 $ 240,416.36 43 03/15/12 Cardinal Contractors 9 246,742.07 $ 246,740.07 9 246,74007 44 04/05/12 Hole Monies $ 48,232.19 $ 48,232,19 $ 48232 19 45 004/23/12 Cardinal Contractors $ 89,577.03 $ 89,577 03 $ 89577 03 46 05/09/12 ITT Water Equipment Tech 5 30,577,50 $ 30,577.50 $ 30,577.50 47 05/16/12 Cardinal Contractors $ 62,629.20 $ 62,629 20 $ 62,629,20 48 05/17/12 KW Controls 5 12,168.50 $ 12,168.50 $ 12.168.50 49 0611212 Hole Monies $ 55,276.90 $ 65,276 50 $ 65,275.80 30 0611212 Severn Trent Fnvenrenerilai Svcs $ 9.027 29 $ 9,027 29 $ 9,027 29 51 06/12/12 SCI Technoogies $ 20,000,00 $ 20,00000 $ 20,000 00 52 06/13/12 Cardinal Contractors 5 207,111 76 $ 207,111 76 9 207.111 76 53 06/29/12 Solo's Lawn Service,Inc. $ 19,660..00 $ 19,668000 5 19,680.00 54 07/18/12 Cardinal Contractors $ 13,63250 $ 13,53250 $ 13,63250 55 07/25/12 W E.Johnson Equipment S 33,088,00 $ 33,088-00 $ 33,088.00 56 08/03/12 Hole Mantes $ 49,981 80 $ 49,951 80 $ 49,981.80 57 09104/12 Severn Trent Environmental Svcs $ 3,04500 $ 3,045.00 $ 3,045.00 58 09414/12 Cardinal Corllraclor3 $ 195.269 60 $ 195,289.60 $ 195,289,60 59 09/19/12 Hole Mantes $ 21.35041 $ 21,35041 $ 21,35041 60 09/19/12 601 Technologies $ 33.278.67 $ 33.275 67 $ 33,27567 61 09/19/12 Cardinal Contractor $ 52,4110,10 $ 52,400.,10 $ 52.400,10 Total FY 2012 5 3,282.945 66 $ 3,282.945.66 3 - S 1282,9+15.66 1 62 10/16/12 AMA Geological Consultants $ 5,989.71 $ 5.989..71 $ 5,969..71 43 10/16/12 Cardinal Contractors $ 151,858,93 $ 151,859.93 $ 151,858,93 64 11/01/12 Hole Monies $ 10,02710 $ 10,02710 $ 10.027.10 65 1211/12 Severn Trent $ 48,566.70 $ 48,566.70 $ 49,566.70 56 01/09/13 RMA Geological Consultants $ 9,170.00 $ 9,170.00 $ 917000 67 01.17/13 Hole Monies $ 9,136.33 $ 8,136.33 $ 6,13833 69 01:17113 AMA Geological Consultants $ 18,745.71 $ 16,745.71 5 16,745 71 69 01/17/13 Severn Trenl $ 1.568.75 $ 1,568.75 $ 1,566.75 70 02/05/13 Cardinal Contractors $ 26.70515 5 26,705.15 $ 26,705 15 71 02/05/13 KW Controls 5 12,16850 5 12.168.50 9 12.168..50 72 02/05/13 Hole Montes $ 2,53257 $ 2,532.57 5 2.532.:57 73 0221113 KW Controls 5 12,168.50 5 12,168.50 3 12,158 50 f -Taal FY 2013 ..�... $ 305,63945 5 305,639.95 $ $ ,__, ,305.63$95 I 1 Grwe,%fat $ 5,365,840.81 'S 5,253,146.81 3 42,700.00 5 5263,146811 Interest FY 2011 interest $ 5,743 88 PY 2012;mores/ $ 2,291 47 FY 2013 Interest $ 139.27 $ 8,174 62 14 l6 ! ir AC Port of the Islands Requisitions Requisitions ,.. � t *' P, � RQ 1 $ 9,450.00 RQ 2 $ 26,503.75 RQ3 $ 151.02 RQ 4 $ 26,310.88 RQ 5 $ 18,008.90 RQ 12 $ 12,762.00 RQ 13 $ 27,000.00 RQ 15 $ 18,587.25 RQ 16 $ 95,028.60 RQ 19 $ 196,572.08 RQ 21 $ 170,192.15 RQ 23 $ 156,352.50 RQ 25 $ 6,971.40 RQ 26 $ 4,601.85 RQ 27 $ 278,892.77 RQ 29 $ 85,416.29 RQ 32 $ 266,314.14 RQ 34 $ 4,601.85 RQ 35 $ 7,121.33 RO 36 $ 586,766.70 RQ 37 $ 647,523.09 RO 40 $ 174,822.68 RQ 42 $ 240,416.36 RQ 43 $ 246,740.07 RQ 45 $ 89,577.03 RQ 46 $ 30,577.50 RQ 47 $ 62,629.20 RQ 50 $ 9,027.29 RQ 51 $ 20,000.00 RQ 52 $ 207,111.76 RQ 53 $ 19,680.00 RQ 54 $ 13,632.50 RQ 55 $ 33,088.00 RQ 57 $ 3,045.00 RQ 58 $ 195,289.60 RQ 60 $ 33,278.67 RQ 61 $ 52,400.10 RQ 63 $ 151,858.93 RQ 65 $ 48,566.70 RQ 69 $ 1,568.75 RQ 70 $ 26,705.15 TOTAL $ 4,305,143.84 1611 A8 Requisitions Water Engineer RQ 10 $ 1,982.50 RQ 11 $ 6,250.00 RQ 14 $ 13,850.00 RQ 17 $ 39,565.00 RQ 20 $ 19,575.00 RQ 22 $ 22,325.00 RQ 24 $ 19,700.00 RQ 30 $ 832.50 RQ 31 $ 43,975.00 RQ 38 $ 43,672.50 RO 39 $ 25,609.59 RQ 44 $ 48,232.19 RQ 49 $ 65,276.80 RQ 56 $ 49,981.80 RQ 59 $ 21,350.41 RQ 64 $ 10,027.10 RQ 67 $ 8,138.33 RQ 72 $ 2,532.57 TOTAL $ 442,876.29 Requisitions ' s jq': Waste Wastir Plant RQ 18 $ 1,038.60 RQ 33 $ 24,337.00 RQ 41 $ 73,011.00 RQ 48 $ 12,168.50 RQ 71 $ 12,168.50 RQ 73 $ 12,168.50 TOTAL $ 134,892.10 Requisitions ,./, d 9 % /y/i� �D ju/a//i .. RQ9 $ 1,019.00 RQ 62 $ 5,989.71 RQ 66 $ 9,170.00 RQ 68 $ 16,745.71 TOTAL $ 32,924.42 Requisitions Non-Water Treatment Plant RQ 28 $ 3,255.00 TOTAL $ 3,255.00 Requisitions f:.. ¢.q �` ,,; RQ 6 $ 2,561.25 RQ 7 $ 16,200.00 RQ8 $ 13,206.91 RQ 1 $ 312,087.00 TOTAL $ 344,055.16 COMPLETE TOTAL $ 5,263,146.81 Lou A Port of the Islands Community Improvement District Financial Repot( Marti 31,2013 Prepared by S }:. VEI N 1611 A8 Port of the Islands Community Improvement District Financial Statements (Unaudited) March 31, 2013 PORT OF THE ISLANDS CID 16 1 1 A 8 STATEMENT OF NET ASSETS MARCH 31,2013 GENERAL WATER AND SEWER ASSETS $ $ CURRENT ASSETS: CASH 432,738 186,355 ACCOUNTS RECEIVABLE 834 - DUE FROM OTHER FUNDS 111,569 INTEREST/DIVIDENDS RECEIVABLE 665 - INVESTMENTS: CERTIFICATE OF DEPOSIT-540 DAYS 151,050 - MONEY MARKET ACCOUNT 568,336 6,583 SBA ACCOUNT 152 1,142 SBA ACCOUNT(RESTRICTED) 11,323 23,618 SBA RESERVES 1,916 - SBA RESERVES(RESTRICTED) 1,360 - CONSTRUCTION FUND 197,369 FMV ADJUSTMENT 331 617 TOTAL CURRENT ASSETS 1,280,274 415,684 NONCURRENT ASSETS: INTANGIBLE ASSETS,NET - 31,621 CAPITAL ASSETS: LAND - 293,061 CONSTRUCTION IN PROGRESS 5,196,390 IMPROVEMENTS,NET 6,491,391 EQUIPMENT,NET 144,459 TOTAL NONCURRENT ASSETS - 12,156,922 TOTAL ASSETS 1,280,274 12,572,606 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 4,506 1,827 ACCRUED EXPENSES 8,333 28,244 DUE TO OTHER FUNDS - 111,569 DEPOSITS - 32,100 BONDS AND LOANS PAYABLE CURRENT - 497,303 OTHER CURRENT LIABILITIES - 617 TOTAL CURRENT LIABILITIES 12,839 671,660 NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE,LONG-TERM - 4,005,730 TOTAL NONCURRENT LIABILITIES 4,005,730 TOTAL LIABILITIES 12,839 4,677,390 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 7,653,889 UNRESTRICTED 241,327 ASSIGNED OPERATING RESERVE 103,815 - UNASSIGNED 1,163,620 - TOTAL NET ASSETS $ 1,267,435 $ 7,895,216 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS REPORT OATE:4/9/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1611A8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending March 31,2013 • YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(3) AS A%OF MARCH-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL - FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,177 $ 1,088 $ 1,057 $ (31) 48.55% $ - Net Ina-(Deer)In FMV-Invest - - 1,053 1,053 0.00% - Interest-Tax Collector - - 15 15 0.00% - Special Assmnts-Tax Collector 435,400 362,833 250,502 (112,331) 57.53% - Special Assmnts-Discounts (17,416) (14,513) (9,327) 5,188 5155% - Other Miscellaneous Revenues - - 1,575 1,575 0.00% TOTAL REVENUES 420,181 349,408 244,875 (104,633) 58.28% - EXPENDITURES Administrative P/R-Board of Supervisors 7,000 3,500 3,900 (400) 55.71% 1,000 FICA Taxes 536 268 298 (30) 55.60% 77 ProfServ-Engineering 26,000 13,000 10,273 2,727 39.51% 2,643 ProfServ-Legal Services 12,500 8,250 17,015 (10,765) 136.12% 1,402 ProfServ-Mgmt Consulting Sery 28,365 14,183 14,183 50.00% 2,364 ProfServ-Property Appraiser 6,531 6,531 6,531 • 100.00% - ProfServ-Special Assessment 9,243 9,243 9,243 - 100.00% - Auditing Services 3,750 3,750 - 3,750 0.00% - Communication-Telephone 100 50 13 37 13.00% - Postage and Freight 1,500 750 580 170 38.87% 69 Rental-Meeting Room 350 175 150 25 42.86% 25 Insurance-General Liability 8,844 4,422 5,840 (1,418) 88.03% 1,947 Printing and Binding 2,000 1,000 421 579 21.05% 66 Legal Advertising 2,200 1,100 135 965 6.14% - Miscellaneous Services 1,375 687 565 122 41.09% 6 Misc-Assessmnt Collection Cost 8,708 7,257 4,824 2,433 55.40% - Misc-Web Hosting 1,000 500 - 500 0.00% - Office Supplies 650 325 70 255 10.77% 23 Annual District Filing Fee 175 175 175 - 100.00% - Total Administrative 120,827 73,188 74,216 (1,050) 61.42% 9,622 Field Contracts-Mgmt Services 100,000 50,000 50,000 - 50.00% 8,333 Contracts-Landscape 79,440 39,720 40,587 (847) 51.07% 6,902 Electricity-Streetlighting 16,500 8,250 9,576 (1,326) 58.04% 1,574 Utility-Irrigation 12,600 6,300 6,246 54 49.57% 1,275 R&M-Renewal and Replacement 10,000 5,000 3,191 1,809 31.91% 770 R&M-Roads&Alleyways 4,000 2,000 - 2,000 0.00% - R&M-Signage 1,000 500 - 500 0.00% - Capital Outlay 70,894 35,447 - 35,447 0.00% - Total Field 294,434 147,217 109,580 37,637 37.22% 18,854 Report Date:4/9/2013 Prepared by: Severn Trent Management Services 2 1611 A8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending March 31,2013 YID ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MARCH-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL TOTAL EXPENDITURES 415,281 220,383 183,796 36,587 44.26% 28,476 Excess(deficiency)of revenues Over(under)expenditures 4,900 129,025 61.079 (67,946) 1246.51% (28,476) OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance 4,900 - - 0.00% - TOTAL FINANCING SOURCES(USES) 4,900 - - 0.00% - Net change in fund balance $ 4,900 $ 129,025 $ 61,079 $ (67,046) 1246.51% $ (28,476) FUND BALANCE,BEGINNING(OCT 1,2012) 1,208,356 1,208,358 1,208,358 FUND BALANCE,ENDING $ 1,211,258 $ 1,335.381 $ 1,287,435 Report Date:4/9/2013 Prepared by: Severn Trent Management Services 3 , • 1611 A8 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes In Fund Balances Trend Report For the Period Ending March 3f,2013 J TOTAL 1 Oct Nov Dec Jan Feb Mar Actual Tbru Adopted Account Description Actual Actual Actual Actual Actual Actual 3/31/2013 Budget Revenues Interest-Investments $ 241 $ 211 $ 218 $ 218 $ 167 $ $ 1,057 $ 2,177 Net Incr(Decr)In FMV-Invest 177 195 124 585 (28) - 1,053 - Interest-Tax Collector - - - 15 - 15 - Special Assmnts-Tax Collector 3,116 84,532 126,382 29,295 7,177 - 250,502 435,400 Special Assmnts-Discounts (166) (3,381) (4,951) (732) (98) - (9,327) (17,416) • Other Miscellaneous Revenues - 315 - 1,260 - 1,575 Total Revenues 3,368 81,872 121,773 30,626 7,233 - 244,875 420,161 Expenditures Administrative P/R-Board of Supervisors 500 500 1,000 400 500 1,000 3,900 7,000 FICA Taxes 38 38 77 31 38 77 298 536 ProfServ-Engineering . - - 7,629 - 2,643 10,273 26,000 ProfServ-Legal Services . 2,557 3,490 8,069 1,497 1,402 17,015 12,500 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 2,364 14,183 28,365 ProfServ-Property Appraiser . - 6,531 - - - 6,531 6,531 ProfServ-Special Assessment - - - 9,243 - - 9,243 9,243 Auditing Services - - - - - 3,750 Communication-Telephone 1 8 . 3 - - 13 100 Postage and Freight 74 218 57 82 80 69 580 1,500 Rental-Meeting Room 25 25 25 25 25 25 150 350 Insurance-General liability 1,947 ' - 1,947 - - 1,947 5,840 8,844 Printing and Binding 64 54 - 119 119 66 421 2,000 Legal Advertising - - 135 - - - 135 2,200 Miscellaneous Services 59 97 85 169 150 6 565 1,375 Misc-Assessmnt Collection Cost 59 1,623 2,429 571 142 - 4,824 8,708 Misc-Web Hosting - - - - - 1,000 Office Supplies - - - 24 23 23 70 650 Annual District Filing Fee 175 - • - - - 175 175 Total Administrative 5,306 7,484 18,140 28,729 4,938 9,822 74,216 120,827 Field Contracts-MgmtServices 8,333 8,333 8,333 8,333 8,333 8,333 50,000 100,000 Contracts-Landscape ,� 6,620 6,620 6,620 6,902 6,902 6,902 40,567 79,440 Electricity-Streetiighting 1,490 1,561 1,693 1,636 1,621 1,574 9,576 16,500 Utility-Irrigation 31 264 1,350 1,626 1,701 1,275 6,246 12,600 R&M-Renewal and Replacement 352 927 478 664 - 770 3,191 10,000 R&M-Roads&Alleyways - - - - - - - 4,000 R&M-Signage - - - - - - - 1,000 Capital Outlay - - - - - - - 70,894 Total Field 16,826 17,705 18,474 19,161 18557 18,854 109,580 294,434 Total Expenditures 22,132 25,189 36,614 47,890 23,495 28,476 183,796 415,261 Prepared by: Report Date:4/9/2013 Severn Trent Management Services 4 1611 ' QQ PORT OF THE ISLANDS General Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending March 31,2013 TOTAL Oct Nov Dec Jan Feb Mar Actual Dm Adopted Account Description Actual Actual Actual Actual Actual Actual 313112013 Budget Excess(deficiency)of revenues Over(under)expenditures $ (18,764) $ 56,683 $ 85,159 $ (17,264) $ (16,262) $ (28,476) 61,079 4,900 FUND BALANCE,BEGINNING(OCT 1,2012) 1,208,356 1,206,356 FUND BALANCE,ENDING $1,287,435 $1,211,256 Prepared by: Report Date:4/9/2013 Severn Trent Management Services 5 . . 16 1 1 A8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending March 31,2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A V.OF MARCH-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 2,838 $ 1,419 $ 195 $ (1,224) 6.87% $ 21 Water Revenue 43,000 21,500 22,077 577 51.34% 3,872 Sewer Revenue 65,000 32,502 34,936 2,434 53.75% 5,813 Irrigation Fees 100,000 50,000 46,900 (3,100) 48.90% 7,160 Net Incr(Deer)In FMV-Invest - - 1,961 1,961 0.00% - Special Assmnts-Tax Collector 1,135,025 945,854 653,023 (292,831) 57.53% - Special Assmnts-Discounts (45,401) (37,834) (24,315) 13,519 53.56% - Other Miscellaneous Revenues - - 4,360 4,360 0.00% 510 TOTAL OPERATING REVENUES 1,300,482 1,013,441 739,137 (274,304) 56.84% 17,176 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 3,500 3,900 (400) 55.71% 1,000 FICA Taxes 536 268 298 (30) 55.80% 77 ProfServ-Engineering 26,000 13,000 10,273 2,727 39.51% 2,643 ProfServ-Legal Services 12,560 6,250 17,015 (10,765) 136.12% 1.402 ProfServ-Mgmt Consulting Sery 28,482 14,241 14,241 - 50.00% 2,374 ProfServ-Property Appraiser 17,025 17,025 17,025 100.00% - ProfServ-Special Assessment 7.885 7,885 7,885 - 100.00% - Auditing Services 3,750 3,750 - 3,750 0.00% - Communication-Telephone 100 50 12 38 12.00% - Postage and Freight 1,000 500 382 118 38.20% 42 Rental-Meeting Room 350 175 150 25 42.88% 25 Insurance-General Liability 8,270 4,135 5,461 (1,328) 66.03% 1,820 Printing and Binding 1,500 750 316 434 21.07% 49 Legal Advertising 1,600 800 98 702 6.13% - Miscellaneous Services 2,050 1,025 1,284 (259) 82.83"/ 196 Misc-Assessmnt Collection Cost 22,701 18,917 12,574 6,343 55.39% - Office Supplies 750 375 62 293 10.93% 27 Total Personnel and Administration 141,499 92,646 90,996 1,650 64.31% 9,655 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 154,767 154,766 1 50.00% 25,794 Contracts-Other Services 2,000 - - - 0.00% - Communication-Teleph-Field 4,512 2,256 2,182 74 48.36% 251 Utility -General 80,000 40,000 41,183 (1,183) 51.48% 7,984 R&M-Irrigation 10,000 5,000 4,117 883 41.17% - R&M-Water Plant 10,000 5,000 9,720 (4,720) 97.20% R&M-Waste Water Plant 9,866 4,933 25,548 (20,615) 258.95% - Misc-Bad Debt - - 1,267 (1,267) 0.00% - Misc-Licenses&Permits 4,500 4,500 3,375 1,125 75.00% - Report Date:4/9/2013 Prepared by: Severn Trent Management Services 6 1611 A8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District T Statement of Revenues,Expenses and Changes in Net Assets t For the Period Ending March 31,2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MARCH-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Irrigation - 25,916 (25,916) 0.00% - Cap Outlay-Water Plant 50,000 25,000 125,730 (100,730) 251.46% - Total Water-Sewer Comb Services 480,411 241,456 393,804 (152,348) 81.97% 34,029 Debt Service Principal Debt Retirement 497,303 - - 0.00% - Interest Expense 158,056 79,028 13,171 65,857 8.33% - Total Debt Service 655,359 79,028 13,171 65,857 2.01% - TOTAL OPERATING EXPENSES 1,277,269 413,130 497,971 (84,841) 38.99% 43,684 Operating income(loss) 23,193 600,311 241,166 (359,145) 1039,82% (26,508) Change in net assets $ 23,193 $ 600,311 $ 241,186 $ (359,145) 1039.82% $ (26,508) x===== TOTAL NET ASSETS,BEGINNING(OCT 1,2012) 7,654,048 7,654,048 7,654,048 TOTAL NET ASSETS,ENDING $ 7,677,241 $ 8,264,359 $ 7,895,214. 411t Report Date:4/9/2013 Prepared by: Severn Trent Management Services 7 N 161i A 8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending March 31,2013 I TOTAL 1 Oct Nov Dec Jan Feb Mar Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual 3/31t2013 Budget Operating Revenues Interest-Investments $ 48 $ 38 $ 36 $ 31 $ 22 $ 21 $ 195 $ 2,838 Water Revenue 1,813 2,981 3,758 4,119 5,734 3,672 22,077 43,000 Sewer Revenue 2,895 4,883 5,879 6,516 8,950 5,813 34,936 65,000 Irrigation Fees 4,502 5,610 8,827 10,459 10,344 7,160 46,900 100,000 Net Ina(Decr)In FMV-Invest 329 363 232 1,089 (52) - 1,961 - Special Assmnts-Tax Collector 8,123 220,362 329,460 76,369 18,709 - 653,023 1,135,025 Special Assmnts-Discounts (432) (8,814) (12,907) (1,907) (254) - (24,315) (45,401) Other Miscellaneous Revenues 525 475 585 1,780 485 510 4,360 - Total Operating Revenues 17,803 225,898 335,870 98,456 43,938 17,176 739,137 1,300,482 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 1,000 400 500 1,000 3,900 7,000 FICA Taxes 38 38 77 31 38 77 298 536 ProfServ-Engineering - - - 7,629 - 2,643 10,273 26,000 ProfServ-Legal Services - 2,557 3,490 8,069 1,497 1,402 17,015 12,500 ProfServ-Mgmt Consulting Sery 2,374 2,374 2,374 2,374 2,374 2,374 14,241 28,482 ProfServ-Property Appraiser - - 17,025 - • 17,025 17,025 ProfServ-Special Assessment - - - 7,885 - - 7,885 7,885 Auditing Services - - - - - - - 3,750 Communication-Telephone I 8 - 3 - - 12 100 Postage and Freight 49 145 38 55 53 42 382 1,000 Rental-Meeting Room 25 25 25 25 25 25 150 350 Insurance-General Liability 1,820 - 1,820 - - 1,820 5,461 8,270 Printing and Binding 48 41 - 90 89 49 318 1,500 Legal Advertising - - 98 - - 98 1,600 Miscellaneous Services 159 216 236 211 265 196 1,284 2,050 Misc-Assessmnt Collection Cost 154 4,231 6,331 1,489 369 - 12,574 22,70t Office Supplies - - - 28 27 27 82 750 Total Personnel and Administration 5,168 10,135 32,514 28,289 5,237 9,655 90,996 141,499 Mar-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 154,766 309,533 Contracts-Other Services - - - - - - - 2,000 Communication-Teleph-Field 754 281 296 303 298 251 2,182 4,512 Utility -General 5,923 6,172 6,580 6,596 7,929 7,984 41,183 80,000 R&M-Irrigation - 330 1,025 241 2,521 - 4,117 10,000 R&M-Water Plant - 1,707 (1,631) 5,703 3,942 9,720 10,000 R&M-Waste Water Plant 14,492 6,701 (322) 592 4,085 - 25,548 9,866 Misc-Bad Debt - - 1,267 - 1,267 - Misc-Ucenses&Permits - - 3,375 - • - 3,375 4,500 Prepared by: Report Date:4/9/2013 Severn Trent Management Services 8 1611 A8 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending March 31,2013 1 TOTAL I Oct Nov Dec Jan Feb Ma Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual 3/3112013 Budget Cap Outlay-Irrigation - 25,916 - 25,916 Cap Outlay-Water Plant - 10,182 48,585 33,618 33,345 - 125,730 50,000 Total Water-Sewer Comb Services 46,963 51,167 83,702 98,763 79,181 34,029 393,804 480,411 Debt Service Principal Debt Retirement - - - 497,303 Interest Expense - 13,171 - - - - 13,171 158,056 Total Debt Service - 13,171 - - - 13,171 655,359 Total Operating Expenses 52,131 74,473 116,218 127,052 84,418 43,684 497,971 1,277,269 Operating income(loss) $ (34,328) $ 151,425 $ 219,654 $ (28,596) $ (40,480) $ (26,508) 241,166 23,193 TOTAL NET ASSETS,BEGINNING(OCT 1,2012) 7,654,048 7,654,048 TOTAL NET ASSETS,ENDING $7,895,214 $7,677,241 Prepared by: Report Date:4/9/2013 Severn Trent Management Services 9 1611A8 Port of the Islands Community Improvement District Supporting Schedules March 31, 2013 loll A8 ........ in h O M h O O O) ° Obi V tO o n GOO 0 0 .7 O Cr N rs: N O N N N N O COn N G0O a0f N N sci C h Ni 0 N N t0 0 O y 0 0 0 M cn CO ri p O! o I-- wn f G!1 O I`- O1 of N in '� g g g tg g GO g GO � N En GC CS es O Q tD ' H ' N {y CO N Vf .n M h O H H _ Ii H 2 NH H 0 GC M N N t0 1+ N H O N O/ O M 1A H " H H H �Ipp H N H H H H H H p ry f V W H H H H M T tlf II0 N w 6 t, 0000000000 ,0000888 00000 N M M M M M m 01 .70 M M co M N M M M M d In U) to CCOy m U) U) U) U) U) U) U) U) t0 to U) m N UC U) in U) N p� O O O O O �yACy �yAGy O M O 0 IS) ~ O N 0 0 0 0 O O O tO_0 aO a pa O O O M oM t Op} O_ b Q O 'O 0 0 0 o O O 0 h to t0 tff W t� W t0 1M0 w to U. 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I Z p p .f v 44' a v a a v v v 1 0 I CC PORT OF THE ISLANDS 16 1 1 A8 Community Improvement District Non Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2013 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation% 100% 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,665 29,295 76,369 02/27/13 $ 25,024 352 511 25,886 7,177 18,709 TOTAL $ 852,486 $ 33,642 $ 17,398 $ 903,526 $ 250,502 $ 653,023 %Collected 57.53% 57.53% 57.53% ITOTAL OUTSTANDING $ 666,901 I$ 184,898 I $ 482,003 1 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 P01 Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date:4/9/2013 12 1611 A8 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through March 31,2013 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,216 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,263,147) $ (5,310,847) Adjusted Balance in Construction Account March 31,2013 $ 197,369 2.Funds Available For Construction at March 31,2013 Book Balance of Construction Account at March 31,2013 $ 197,369 Construction Funds available at March 31,2013 $ 197,369 3.Investments-BB&T at March 31,2013 Estimated Type Yield, Principal Construction Fund: 0.12% $ 197,369 ADJ:Outstanding Amounts Due $ Balance at March 31,2013 $ 197,369 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2013 budgeted bond payment as%of total assessments: 41% 13 Port of the Islands Community Improvement District 1611 AE Construction Schedule AMOUNT OF CAPITAL Water Treatment 'REQ.# Date CONTRACTOR I REQUISITION OUTLAY COI I Plant I 001 10120/10 Greenberg Traurig S 10,000,00 9 16000.00 COI 10/20/10 866T $ 2,700,00 $ 2,700_.00 CCI 10/20/10 Severn Trent Management Svcs S 15 C00.00 $ 15,000.00 CCI 11/02/10 Dan Cox $ 15000.:00 5 15,000,00 1 11/09/10 Rod of the Islands CID(mime) $ 321.537 00 5 321,537 00 5 321,537..00 2 11/18/10 South Florida Excavation $ 25`03,.75 5 26,503.75 5 26,503.75 3 11/24/10 Naples Daily News $ 151.02 $ 151.02 $ 151.02 4 01/04/11 Century Link $ 26,310.88 $ 26,310.88 5 28,310.88 5 12/16/10 South Florida Excavation 5 18008,90 $ 18,008.90 5 16,008.90 6 02/01111 Hole Monies $ 2,561,25 $ 2.561.25 $ 2,561.25 7 02/01/11 Hole Mantes 5 16.200 00 $ 16,200 00 S 16,200 00 8 02101/11 Hole Mantes $ 13.206.91 $ 13,206.91 5 13,206.91 9 02/10/11 Benchmark EnviroAnalytical,Inc. 5 1,019.00 5 1,019.00 3 1,0100.00 10 02/17111 Hole Mantes $ 1,982.50 $ 1,962 50 5 1,982.50 11 03/07/11 Hole Monies $ 6,250.00 5 5,250 00 S 6,25000 12 03116/11 South Ronda Excavation 5 12,762,00 $ 12,76200 $ 12,762.00 13 03/29/11 Cardinal Contractors S 27000,00 5 27,000:00 S 27,00000 14 04/06/11 Hale Monies 5 13,850.00 $ 13,950 00 5 13,850 00 15 05/05/11 Souln Fronds Excavation $ 18,587 25 S 16,587 25 5 18,587 25 16 05115/11 Cardinal Contractors $ 95,026.50 $ 95,228.60 $ 95,02880 17 05/19/11 Hole Mantes $ 39,565-00 $ 39,585.00 S 39,565.00 18 06/14/11 KWConlrols S 1,038.60 9 1,038.60 5 1,038.60 19 06/14/11 Cardinal Contractors $ 196,572.08 5 196,572.08 5 196,572.08 20 07;06111 Hole Monies $ 19,575.00 $ 19,575.00 S 19,575.00 21 07/22/11 Cardinal Contractors 5 170,192.15 5 170,192 15 S 170,19215 22 07,27/11 Hole Monies 5 22,325 00 $ 22,325 00 $ 22.325 00 23 08119111 Cardinal Contractors 5 156,352,50 5 158,352.50 5 156,352.50 24 08130111 Hole Monies $ 19,700 00 S 19,700 00 5 19,700.00 25 09/19111 South Florida Excavation $ 8,971.40 $ 6,971.40 $ 6,971 40 26 09/16111 South Honda Excavation $ 4,601.85 $ 4,601 85 5 4,601 85 27 09/18/11 Cardinal Contractors 3 278,892 77 $ 779,892 77 S 278,892.77 28 09/27111 M!chaei Evans Computers 5 3,255 00 $ 3,255.00 5 3,255 00 29 10117/11 Cardinal Contractors S 85,418 29 $ 85,416.29 5 85,416.29 30 11/03111 Hole Monies $ 832.50 $ 832,50 S. 83250 31 11103/1/ Hole Mantes $ 43,975,00 $ 43,975,06 5 43,975.00 33 11/23/11 KW Controls 5 24,337.00 $ 24,337 00 5 24,337.00 Total FY 2011 5 1.717,261 20 S 1,074,56120 S 42,709.00 5 674,$61,201 32 11/14/11 Cardinal Contractors 5 266,314,14 $ 268,314.14 S 268,314.:14 34 12115111 South Florida Excavation 5 4,601.85 5 4,601.85 S 4,601.85 35 12115/11 001 Technologies $ 7,121 33 S 7,121.33 5 7,121,33 36 12115/11 ITT Water Equipment Tech 5 586,766 70 5 568,766,70 5 586,766 70 37 12116/11 Cardinal Contractors 5 647,52309 5 647,52399 8 647,523.09 38 12130/11 Hole Monies $ 43,672 50 5 43,672 50 $ 43,672 50 39 01724/12 /109/Mantes $ 25,809.59 3 25,609,59 $ 25,609.59 40 01/24/12 Cardinal Contractors 5 174,822.68 S 174,822 68 $ 174.822 68 41 01/30/12 KW Controls 5 /3,011 00 5 73,011 00 S 73,01100 42 02/24/12 Cardinal Contractors $ 240,418.36 $ 240,41638 $ 243,418.36 43 03/15/12 Cardinal Contractors $ 246,74007 $ 248,740.07 S 246,740.07 44 04/05/12 Hole Monies 5 48,23210 $ 48,23219 5 48.232,19 45 04/23/12 Cardinal Contractors $ 89,577 03 $ 99,577,03 $ 89,577,03 46 05/09/12 rr'Water Equipment Tech 5 30,577.50 8 30,577.50 5 30,577 50 47 05115112 Cardinal Contractors 0 62,82920 5 82.829.20 5 52,629.20 49 05117/17 KW Controls 12,156.50 9 12,168,50 5 12,168.50 49 06/12/12 Hole Monies S 65,27683 $ 65,276.60 S 65,276 80 50 06/12/12 Severn Trent Env rnnrnental Svcs 3 6,02729 8 9,027.29 3 9,027.29 51 06/12/12 BC)Teohnologes $ 20,000.00 5 20,000,00 S 20,000,00 52 08/13/12 Cardinal Contractors 5 207,111,75 $ 207,111 76 5 207,111 76 53 30;29/12 Solo's Lawn Service,Inc $ 19,68000 $ 19,58000 5 19,580 00 54 07/18/12 Cardinal Contractors 5 13,632 50 S 13,632.50 $ 13,632 50 55 87125112 W .Johnson Equipment 5 33,088 00 5 33,089.00 S 33,08800 56 06;03/12 Hole Monies S 49,981 80 5 49.931.80 $ 49,981 80 57 09/04/12 Severn Trent Environmental Svcs 5 3,045.00 $ 3.045.00 5 3045,00 58 09/04/12 Cardinal Contractors 5 195,28960 S 195,289.60 $ 195,28960 59 09115/12 Hole Monies S 21,350.41 5 21,350 41 S 21,350..41 60 09/19/12 BC'Technologies 5 33,276.67 5 33.278,67 $ 33.278.67 61 09119/12 Cardinal Contractors $ 52,400,10 5 52.400 10 $ 52.400.10 1 Total FY 29.12 5 3,282,945 86 $ 3,282,94566 $ - S 3,282,945.68 1 82 10/16/12 RMA Geological Consultants 5 5,989.71 $ 5,989,71 $ 5,989.71 63 10116/12 Cardinal Contractors $ 151,858 93 $ 151,858.93 5 151,856:93 64 11/01/12 Hole Monies $ 10,027 10 5 10,027.10 $ 10,027,10 65 12111/12 Severn Trent $ 48,56670 5 48,568.70 $ 48,566,70 68 01/09/13 RMA Geological Consultants S 9,170 0 5 9,17000 5 9,170,00 67 01/17/13 Hole Montos $ 9,136.33 $ 8,13833 5 8,138,33 68 01/17/13 RMA Geological Consultants $ 16,745.71 $ 16,745.71 S 16,745,71 69 01/17/13 Severn Trent 5 ',568.75 S 1,568.75 $ 1,568,75 70 02105/13 Cardinal Contractors $ 26,70515 5 26,705.15 $ 26,705..15 71 02/05/13 KW Controls S 12,168 50 5 12,168 50 $ 12,188,50 72 02/05/13 Hole Monies 5 2,532.57 $ 2,532,57 S 2,532,57 73 02/21/13 KWCOntrots $ 12,16850 5 12.18650 5 12,155 50 Total FY 2013 5 305639.95 $ 305630 05 3 $ 305,639551 Grand Total S 5,305„346 81 S 5,263,146.81 S 42,70000 S 5263.146,811 Interest FY 2011 Interest $ 5,74388 FY 2012 Interest $ 2,291,47 FY 2013 Interest $ 180 54 5 6,215 83 14 1611 A8 L. h . , r ti 0 0 oS d { 6 a4 ii 0. 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Iu S A iiftü ill n d ,s,. ..A f , .4.1 _ y . 4" a , 1g • H V lV N •� �i1 r a W E e C l�V- e r . m Q 4040 V0 40440.. v440 N in 444040 be vi NIA ..,.,*.A.,*Vf 4440 1 t 8 E d t-i v N a TA co l _i I e Pli ' s a, E 8 183 s s b I-4 .§ eill I O i E d� El E I�a a I- z ell 2 A ... — • i 1 1 Illilil i S Y� E y O g 0. e jq�pS, .w r� fD 9 an > o _ 2 V 4.'r Ifl:IIi1 � " 'kUVI _ I 0 1.• 0. ii 1 W 0 �, r - z c isiolla E E g a U t r II T ia.�Ti35''S 'i'S.�„ SS z O O oz IL 1611 A8 PORT OF THE ISLANDS General Fund Community Improvement District Cash Flow Projections 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $ 1,003,142 $ 1,256,349 $ 1,330,275 $ 1,269,494 $ 1,241,949 $ 1,215,815 Cash Inflow 185,079 99,640 181 181 181 181 Cash Outflow (30,602) (25,715) (60,962) (27,726) (26,315) (62,325) CD Investment - - - - - 151,050 Add:Prepaid Items - - - - - Add: Due from WS Fund 111,569 - - - - - Less:Current Liabilities(as of 3/31/13) (12,839) - - - - - Total Estimated Cash Balance $ 1,256,349 $ 1,330,275 $ 1,269,494 $ 1,241,949 $ 1,215,815 $ 1,304,721 Cash Receipts Special Assessments-Levy $ 184,898 $ - $ - $ - $ - $ - Special Assessments-Delinquent(prior yr) - 99,459 - - - - Special Assessments-Discount - - - - - Interest 181 181 181 181 181 181 Total Cash Inflow $ 185,079 $ 99,640 $ 181 $ 181 $ 181 $ 181 Operating Expenditures Administrative P/R-Board of Supervisors $ 1,000 $ 500 $ 500 $ 500 $ 500 $ 1,000 FICA Taxes 77 38 38 38 38 77 ProfServ-Engineering 2,167 2,167 2,167 2,167 2,167 2,167 ProfServ-Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 2,364 ProfServ-Property Appraiser - - - - - ProfServ-Special Assessment - - -- - - Annual Audit 1,750 - - - - - Telephone 8 8 8 8 8 8 Postage and Freight 125 125 125 125 125 125 Rental-Meeting Room 50 25 25 25 25 50 Insurance-General Liability - - - 2,211 - - Printing&Binding 167 167 167 167 167 167 Legal Advertising - 200 - 800 840 Miscellaneous Services 115 115 115 115 115 115 Misc:Assessmnt Collection Cost 2,773 - - - - Office Supplies 54 54 54 54 54 54 Total Administrative $ 11,691 $ 6,804 $ 6,604 $ 8,815 $ 7,404 $ 7,967 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 Electricity-Streetlighting 1,375 1,375 1,375 1,375 1,375 1,375 Utility-Irrigation 1,050 1,050 1,050 1,050 1,050 1,050 R&M-Renewal&Replacement 833 833 833 833 833 833 R&M-Roads 333 333 333 333 333 333 R&M-Signage 83 83 83 83 83 83 CIP` - - 35,447 - - 35,447 Total Maintenance $ 18,911 $ 18,911 $ 54,358 $ 18,911 $ 18,911 $ 54,358 Total Cash Outflow $ 30,602 $ 25,715 $ 60,982 $ 27,726 $ 26,315 $ 62,325 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in May 2013. Actual receipt date unknown. 17 16 I 1 A8 PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow Projections 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $ 391,449 $ 695,374 $ 353,976 $ 215,830 $ 169,259 $ 164,322 Cash Inflow 499,573 277,002 17,570 17,570 17,570 17,570 CashOutflow-Expenses (53,467) (616,401) (155,716) (44,140) (42,507) (156,861) Add:Prepaid Items - - - _ - - Less:Due to General Fund (111,569) - - - - - Less:Current Liabilities(as of 3/31/13) (30,612) - - - - - Total Estimated Cash Balance $ 695,374 $ 353,978 $ 215,830 $ 189,259 $ 164,322 $ 25,031 Cash Receipts Special Assessments-Levy $ 482,003 $ - $ - $ - $ - $ - Special Assessments-Delinquent(prior yr.: 259,432 - - - - Special Assessments-Discount - - - - - - Water/Sewer/Irrigation Revenue 17,333 17,333 17,333 17,333 17,333 17,333 Interest/Miscellaneous 237 237 237 237 237 237 Total Cash Inflow $ 499,573 $ 277,002 $ 17,570 $ 17,570 $ 17,570 $ 17,570 Operating Expenditures Administrative P/R-Board of Supervisors S 1,000 $ 500 $ 500 $ 500 $ 500 $ 1,000 FICA Taxes 77 38 38 38 38 77 ProfServ-Engineering 2,167 2,167 2,167 2,167 2,167 2,167 ProfServ-Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,384 2,364 2,364 2,364 ProfServ-Property Appraiser - - - - - ProfServ-Special Assessments - - - - - - Annual Audit 1,750 - - - - Telephone 8 8 8 8 8 8 Postage and Freight 83 83 83 83 83 83 Rental-Meeting Room 50 25 25 25 25 50 Insurance-General Liability - - - 2,211 - - Printing&Binding 125 125 125 125 125 125 Legal Advertising - 144 - - 576 576 Miscellaneous Services 1(1 171 171 171 171 171 Misc.-Assessmnt Collection Cost 7,230 - - - - - Office Supplies 69 70 71 72 73 74 Total Administrative $ 16,135 $ 6,736 $ 6,593 $ 8,605 $ 7,171 $ 7.736 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25.794 $ 25,794 $ 25,794 Contracts-Other Services 2,000 - - - - - Communication-Teleph-Field 382 383 384 385 386 387 Utility-General 6,667 6,667 6,667 6,667 6,667 6,667 R&M-Irrigation 833 833 833 833 833 833 R&M-Water Plant 833 833 833 833 833 833 R&M-Waste Water Plant 822 822 822 822 822 822 Misc.-Licenses&Permits - - - - - - CIP" - - 113,788 - 113,788 Total Maintenance $ 37,332 $ 35,333 $ 149,122 $ 35,335 $ 35,336 $ 149.125 18 i S . • iou it Ag PORT OF THE ISLANDS Water and Sewer Fund Community Improvement District Cash Flow Projections 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep 2013 2013 2013 2013 2013 2013 Debt Service Principal and interest $ * $ 576.331 $ - $ $ - $ - Total Debt Service $ • $ 576,331 $ • $ $ • $ - Total Cash Outflow $ 53,467 $ 61$,401 5 155,718 S 44,140 $ 42.507 $ 158,861 *NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in May 2013. Actual receipt date unknown. 19 1611 A8 PORT OF THE ISLANDS All Funds Community Improvement District PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2016 FY 2016 FY 2017 Operating Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2.177 $13,047 $13,811 $14,475 $15,037 Total Operating Revenues $420,161 $431,031 $431,795 $432,469 $433,021 Operating Expenditures Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $223,540 $230,246 $237,154 $244,268 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $376,298 $387,587 Capital Expenditures CIP Projects $70,894 $0 $0 $0 $0 Total Capital Expenditures $70,894 $0 $0 SO $0 Estimated Beginning Cash Balance $1,304,721 $1,381,055 $1,447,512 $1,503,673 !Estimated Ending Cash Balance` $1,304,721 $1,381,055 $1,447,512 $1,503,673 $1,549,107 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $208,000 $208,000 $208,000 $208,000 $208,000 Interest/Miscellaneous $2,836 $2,838 $2,838 $2,838 $2,838 Total Operating Revenues $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operating Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439.019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $64,796 Total Capital Expenditures $50,000 $64,796 $54,796 364,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $25,031 $34,820 $35,829 $17,882 'Estimated Ending Cash Balance $25,031 $34,820 $35,829 $17,882 ($9,2014 20 • 161t t , i , t ■ 0110 U) t 000 m H -zit LO N 00 H M Ol I 000 tD 0Hma) N t H (/) Cl)H N 00 Of H q' 0 H 1000 CO m 10 t 0)0 CO al 4D t a` O O O 1 N V t H 1 0 0 0 O M N 0 t O O 0 { N t!1 ill tl)H N tf) CD N H O it)-07- 40 i V'Ul Ol t o N d'H CO 10 W V)d'V)LO 0 t 10 N m frl H v)to- . . . . 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R N 73 E o m Ol c cr3 N 1- .5 R d N N N N N N N N Cr) M CO M N N N N N N N N N N M CO cw"d i E rn o n _ 5 5 a 5 3 u 'i o - - r 5 5 `n o r41 o g N ^ N o ° Q 1i O ° •- " a a a .• °.. o. ' o .- 1- 0 00 � 0- o a Qc z3 loll A8 = ro � � � 2I 3 e 9 LL u_ u. A N 5 pp M N t(0 a O N O m V V m N Q 1� C M CV N tr _V N 0) c0 ti CO p N Ntd 0 41 C0 C - N N N N 0 0) CI Q 2 V a v` I I I E E > o' 07 CO A o otl off a 13 co 0 0 0 0 w C " U 2 2 S °a tL E E E_ 0 G U 0 0) a 0 0 rp Imo T 4) O H a C a Ca O N _ _ N a C rb rb' t. 2U , A A A A tn m a n 0 0 co c N 0 5 U C i0 0 E / o v d � �I'D j3 L t 6 t t N W N if W y B > N HC y m N w t0 « M N c7 c0 V) E` r a a 433 ofa 0 0 0 0 ulac3Q e 1611 A8 Teague, Cal From: Dan Cox <dhcox @gtcom.net> Sent: Thursday,April 18, 2013 1:51 PM To: 'Norine&Joe' Cc: Teague, Cal Subject: RE: Friday Meeting The next hearing in t e Motwani c.se is May 21. If they haven't prepared art executable plan of reorganization consistent with the t- we ha - previously approved the judge is dismissing the case that day. I expect they will present something prior to t e May 17 Board meeting. Dan Daniel H. Cox, P.A.,Attorney at Law P.O. Drawer CC 206 West 6th Street Carrabelle, FL 32322 Telephone: 850-697-5555 i Cell: 239-370-0842 Facsimile: 850-697-2171 � !r � dhcox @gtcom.net From: Norine&Joe jmailto:dillonpoi @embargmail.coml Sent:Thursday, April 18, 2013 10:54 AM To: Dan Cox Subject: Re: Friday Meeting But what about our deal with Bacardi? On Apr 18, 2013,at 10:48 AM, Dan Cox wrote: There hasn't been any activity on the Motwani case. I think they have realized that their proposal can't be done and they are willing for the case to be dismissed. Dan Daniel H.Cox, P.A., Attorney at Law P.O. Drawer CC 206 West 6th Street Carrabelle, FL 32322 Telephone: 850-697-5555 Cell: 239-370-0842 Facsimile: 850-697-2171 dhcox @gtcom.net 1 1611 A8 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 1 - Draft Budget: (Printed on 4/18/2013 3pm) Prepared by: SEVERN TRENT SERVICES 1611 PORT OF THE ISLANDS A 8 Community Improvement District �/ Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES, 2013-2014 Non-Ad Valorem Assessment Summary 14 CIF'Schedule 15 16 I 1 A8 Port of the Islands Community Improvement District Operating Budget F scat Year 2014 • 16111 A8 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Draft Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR-2013 SEP-2013 FY 2013 FY 2014 REVENUES interest-Investments $ 6,315 $ 5,018 $ 2,177 $ 1,057 $ 1,057 $ 2,114 $ 2,090 Net Incr(Deer)In FMV-Invest 2.159 3,456 - 1,053 - 1,053 • Interest-Tax Collector 166 34 - 15 - 15 - Special Assmots-Tax Collector 402,233 402,231 435,400 250,502 184,898 435,400 435,400 Special Assmnts-Discounts (11,128) (11,204) (17,416) (9,327) (9,327) (17,416) Other Miscellaneous Revenues 3,676 - - 1,575 - 1,575 - I TOTAL REVENUES 403,421 399,535 420,161 244,875 185,955 430,830 420,074 I EXPENDITURES Administrative Pal-Board of Supervisors 5,700 6,200 7,000 3,900 3,000 6,900 7,000 FICA Taxes 436 474 536 298 230 528 536 ProfServ-Engineering 21,523 22,923 26,000 10,273 10,273 20,546 26,000 PrefServ-Legal Services 30,200 38,472 12,500 17,015 17,015 34,030 12,500 ProfServ-Mgmt Consulting Sery 26,867 27,539 28,365 14,183 14,182 28,365 29,216 ProfServ-Property Appraiser - 6.531 6,531 6,531 - 6,531 6,531 ProfServ-Special Assessment 8,755 8,974 9,243 9,243 - 9,243 9,520 Auditing Services 3,750 3,500 3,750 - 3,750 3,750 3,750 Communication-Telephone 22 36 100 13 13 26 100 Postage and Freight 1,129 1,071 1500 580 580 1,160 1,200 Rental-Meeting Room 325 325 350 150 150 300 350 Insurance-General Liability 7,830 7,690 8,844 5,840 2,011 7,851 9.028 Printing and Binding 1,578 1,239 2,000 421 842 1,263 1,300 Legal Advertising 475 831 2,200 135 865 1,000 1,000 Miscellaneous Services 482 890 1,375 565 690 1,255 1,380 Misc-Assessmnt Collection Cost (3,801) 4,816 8,708 4,824 3,884 8.708 8,708 Misc-Web Hosting - 119 1,000 - 1,000 1,000 1,000 Office Supplies 448 261 650 70 70 140 500 Annual District Filing Fee 175 175 175 175 t75 175 Total Administrative 105,894 132,086 120,827 74,216 58,554 132,770 119,794 Field Contracts Mgrr:t Services 101,289 98,536 100,000 50,000 50,000 100,000 100,000 Contracts-Landscape 97,639 83,115 79,440 40,567 41,415 81,982 82,830 Electricity-Streetlighting 13,439 16,615 16,500 9,576 9,576 19,152 19,000 Utility-Irrigation 6,559 12,670 12,600 6,246 6,246 12,492 12,600 R&M-Renewal and Replacement 17,126 12,325 10,000 3,191 6,809 10,000 30,851 R&M-Roads&Alleyways - 4,000 - 4,000 4,000 4,000 R&M-Signage - 1,000 - 1,000 1.000 1,000 Capital Outlay - - 70,894 - - 50,000 Total Field 236,052 223,261 294,434 109,580 119,046 228,626 300,280 I TOTAL EXPENDITURES 341,948 355,327 415,261 183,798 177,600 361,396 420,074 I Excess(deficiency)of revenues Over(under)expenditures 61,475 44.208 4,900 61,079 8,355 69,434 - Annual Operating and Debt Service Budget Fiscal Year 2014 1 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund . ..__..... ............ ................ . Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2014 Draft Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR-2013 SEP-2013 FY 2013 FY 2014 OTHER FINANCING SOURCES(USES) Contribution to(Use ot)Fund Balance - - 4,900 - - TOTAL OTHER SOURCES(USES) 4,900 "I Net change in fund balance 61,475 44,208 4,800 61.079 8,355 69,434 - FUND BALANCE,BEGINNING 1,100,673 1,162,148 1,206,356 1,206,356 - 1,206,356 1,275,790 FUND BALANCE,ENDING $1,162,148 $1,206,356. $1,211,256 $1,267,435 $ 8,355 $1,275,790 $1,275,790 Annual Operating and Debt Service Budget Fiscal Year 2014 2 1 6 1 14. A8 PORT OF THE ISLANDS Community improvement District General Fund Budget Narrative Fiscal Year 2014 'REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162,Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water & Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2014 3 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 I EXPENDITURES Administrative(continued) Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Communication-Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2014 4 1 6 I A PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative(continued) Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Community Affairs. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various repair and maintenance costs incurred as needed including but not limited to the entrance,monuments and lighting. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water/Sewer Budget 5 Fiscal Year 2014 loll PORT OF THE ISLANDS A8 Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2014 $ 1,275,790 Net Change in Fund Balance-Fiscal Year 2014 Reserves-Fiscal Year 2014 Additions [Total Funds Available(Estimated)-9/30/2014 1,275,790 1 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 105,018 (1) Subtotal 105,018 Total Allocation of Available Funds 105,018 1 Total Unassigned(undesignated)Cash $ 1,170,772 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 6 . .. 16 I z PORT OF THE ISLANDS A 8 Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Draft Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR-2013 SEP-2013 FY 2013 FY 2014 OPERATING REVENUES Interest-investments $ 6,244 $ 2,686 $ 2,838 $ 195 $ 195 $ 390 $ 578 Water Revenue 41,379 41,089 43,000 22,077 22,077 44,154 45,000 Sewer Revenue 58,819 62,574 65,000 34,936 34,936 69,872 70,000 Irrigation Fees 93,629 82,528 100,000 46,900 46,900 93,800 100.000 Meter Fees - 2,500 - • Net Incr(Decr)In FMV-Invest 4,021 6,435 • 1,961 1,961 - Special AssmnIs-Tax Collector 1,048,566 1,048,559 1,135,025 653.023 482,004 1,135,027 1,135,025 SpecialAssmnts-Discounts (29,009) (29,206) (45,401) (24,315) (24,315) (45,401) Other Miscellaneous Revenues 19,379 5,045 • 4.360 • 4,360 - I TOTAL OPERATING REVENUES 1,243,028 1,222,210 1,300,462 739,137 588,112 1,325,249 1,305,202 I OPERATING EXPENSES Personnel and Administration P!R-Board of Supervisors 5.700 6,200 7,000 3,900 3,000 6,900 7,000 FICA Taxes 436 474 536 298 230 528 536 ProtSery-Engineering 37,564 22,923 26:000 10,273 10,273 20,546 26,000 ProfServ-Legal Services 30,200 38,472 12,500 17,015 17,015 34,030 12,500 ProfServ-Mgmt Consulting Sery 26,978 27.652 28,482 14,241 14,241 28,482 29,336 ProfServ-Property Appraiser • 17,025 17,025 17,025 • 17,025 17,025 ProfServ-Special Assessment 7,468 7,655 7,885 7.885 • 7,885 8,122 Prof Serv-Utility Billing 15,155 9,053 • • - Auditing Services 3,750 3,500 3.750 3,750 3,750 3,750 Communication-Telephone 21 36 100 12 13 25 100 Postage and Freight 561 696 1,000 382 382 764 1,200 Rental•Meeting Room 325 325 350 150 150 300 350 Insurance-General Liability 7,830 7,690 8,270 5,461 2,011 7,472 9,028 Printing and Binding 986 930 1,500 315 630 945 1,300 Legal Advertising 353 670 1,600 98 702 800 1,000 Miscellaneous Services 1,371 2,265 2,050 1,284 1,284 2,568 2,600 Misc-Assessrnnt Collection Cost 20,371 12,660 22,701 12,574 10,127 22,701 22,701 Office Supplies 517 305 750 82 82 164 500 Depreciation Expense 308,309 321,266 - - - Total Personnel and Administration 467,895 479,797 141,499 90,995 63,889 154,884 143,047 Water-Sewer Comb Services Contracts-Mgmt Services 304,000 299,592 309,533 154,766 154,766 309,532 309,533 Contracts-Other Services 1,750 1,750 2,(100 • 2,000 2,000 1,750 Communication-Teleph-Field 3,867 4,033 4,512 2,182 2,182 4,364 4,512 Utility -General 79,963 81,516 80,000 41,183 41,183 82,366 83,000 R&M-Irrigation 28,121 38,517 10,000 4,117 5,883 10,000 20,500 R&M-Water Plant 21,415 45,712 10,000 9,720 9.720 19,440 14,000 R&M-Waste Water Plant 46,609 82,093 9,866 25,548 25.548 51.096 45,000 Misc-Bad Debt - 2,079 - 1,267 - 1.267 - Misc-Licenses&Permits 4,375 5,375 4,500 3175 1,125 4,500 4.500 Cap Outlay-Irrigation - - 25,916 1,600 27,516 . Annual Operating and Debt Service Budget Fiscal Year 2014 7 1611 A8 PORT OF THE ISLANDS Community improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Draft Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR-2013 SEP-2013 FY 2013 FY 2014 Cap Outlay-Water Plant - 50,000 125,730 225,977 351,707 4,000 • Cap Outlay-Waste Water Plant - - - - 20,000 • Total Water-Sewer Comb Services 490,100 560,667 480,411 393,804 469,984 863,788 506,795 Debt Service Principal Debt Retirement - - 497,303 - 497,303 497,303 514,758 Interest Expense 179,380 174,899 158.056 13,171 144,885 158,056 140,601 Total Debt Service 179,380 174,899 655,359 13,171 642,188 655,359 655,360 I TOTAL OPERATING EXPENSES 1,137,375 1,215,363 1,277,269 497,970 1,176,061 1,674,031 1,305,202 1 Operating income(loss) 105,653 6,847 23,193 241,167 (589,950) (348,783) 0 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) - - - - - •1 Change in net assets 105,653 6,847 23,193 241,167 (589,950) (348,783) 0 TOTAL NET ASSETS,BEGINNING 7,541,548 7,647,201 7,654,048 7,654,048 - 7,854,048 7,305 265 TOTAL NET ASSETS,ENDING $7,647,201 $7,654,048 $7,677,241 $7,895,215 $ (589,950) $7,305,265 $7,305,265 Annual Operating and Debt Service Budget Fiscal Year 2014 8 1 OF THE ISLANDS 16 1 A8 Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 REVENUES l Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water/Sewer Budget Fiscal Year 2014 9 PORT OF THE ISLANDS 1611 A8 Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the districts meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2014 budget includes an estimated 15%increase of the actual FY 2013 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2014 10 16148 PORT OF THE ISLANDS Community improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 I EXPENDITURES Administrative(continued) Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Other Services Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Litt Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Repair and maintenance costs associated with the water plant. R&M—Waste Water Repair and maintenance costs associated with the waste water plant, Annual Operating and Water/Sewer Budget Fiscal Year 2014 11 1611 48 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Field (continued) Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Water Plant Funds spent on capital improvement projects for the water plant. • W-22$4,000 FIRE HYDRANT REPLACEMENT Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water/Sewer Budget Fiscal Year 2014 12 PORT OF THE ISLANDS A8 Y P Communit Improvement District I Debt Amortization • Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rata Interest Service Service 11/112012 $79,028.23 $79,028.23 5/1/2013 $497,303.14 3.510% $79,028.23 $576,331.37 $655,359.60 11/1/2013 $70,300,56 570,300.56 5/1/2014 $514758.49 3.510% $70,300.56 5586,060.08 $856,359.81 1111/2014' $61,268.55 $81,288.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 1510% $32,217.04 3623,142.58 $655,359.60 11/1/2018 $21,846.30 $21,846.30 511/2019 $811,667.01 3.510% $21,846.30 $633,513.31 $655,359,61 11/1/2019 $11,111,55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total 54.005,730.15 $739,843.80 55,242,878.89 $5,242,876.80 Annual Operating and Debt Service Budget Fiscal Year 2014 13 16 I 1 A8 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2014 1611 A 8 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2013-2014 Product Maint.ERC MaintERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 400 Allocation I $1,124 I Product $413 $711 Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2013 to FY 2014 Product Total Total Increase % Type FY 2014 FY 2013 (Decrease) Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 0% Annual Operating and Debt Service Budget Fiscal Year 2014 14 1611 A8 y 1 ,, ,_ L 4 e i g gP Al '; i 0 s e 8 e a n ri,c0;,,Ic6 4„,r 4 , 4IZ 066 rx a n.u+En CO en F k F. 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U a n`. a � S G7, h �.. k1611 1 A8 April 2013 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 3.160 MG for the month of March, which is an average of 0.102 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 2.248 MG for the month of March, which is an average of 0.073 MGD Reuse System Operations and Maintenance The reuse system delivered 8.565 MG for the month of March, which is an average of 0.276 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met In the community: • The accident report on the US 41 median has been found. It was forwarded to our attorney and district manager. • I spoke with Robert Soto concerning his reports getting to the Board in a timelier manner. • I also spoke with him concerning our irrigation timers being changed to reflect day light savings time. He assured me that they were complete. • The pressure washing of sidewalks will begin during the week of 4/15/13. SEVERN 1 TRENT NT. SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservices.com 1611A8 apt-tge... lc° oftl April 2013 Field Managers Report This is the vibration analyzer which was approved at last meeting. I have used it a few times so far,and have found 2 motors in need of repair: 1. Our 40 HP reuse motor was repaired—bearings were replaced.After speaking with the repair shop, I was informed that the repair would have been an additional$700+,if the motor failed as a result of ignoring the worn bearings. 2. Well#2 Motor bearings were replaced.We saved a tremendous amount of money on this repair, since it was just the bearings going bad. In times past,the inability to know when problems were arising with the bearings ultimately ended up breaking shafts and sometimes causing pump failure also.Those repair costs were usually over$5,000.00—so I'd say we saved a great deal by catching the symptoms early!! ming CMMS Work Order Report Summary Total#of WO's 209 Total Completed 209 Total Corrective 0 Total Hours 4150 SEVERN 2 TRENT SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com 1611A8 tie. # . April 2013 Field Managers Report 3/15/2013 4345 Well 2-Well Corrective Robert Migdal Notes: Limit switch shutting down well motor unnecessarily. *Made adjustment on limit switch,in order to prevent unnecessary well pump shut downs. 3/15/2013 4346 LS 1 -Lift Station Corrective Robert Migdal Notes: RTU was not communicating to the plant SCADA system. *Problem was repaired 3/29/2013 4326 RM-1 DU-Roto Corrective Plant Staff/Special Services Roto Mesh Drive Unit Notes: Drive unit failing.Gears are worn. Ordered new drive unit as well as large driven sproket.Will install drive unit when delivered. Will install large sproket at a later time. *Replaced reducing drive unit. Rotomesh working properly at this time. 3/27/2013 4327 RP-1M- Reuse Corrective Special Services Pump#1 Motor Notes: After performing vibration test on Irrigation motor(40hp), I found that the bearings are not satisfactory, and they are making a bit of an abnormal noise also. Motor was pulled and sent to repair shop. *Motor is back with new bearings,and also has been dipped and baked. Motor has been installed and is operating properly. 3/22/2013 4328 Well 1 -Well Corrective Special Services Notes: After performing a vibration test on this motor, I found the bearings were unsatisfactory,as well as extremely noisy. Special Services removed the motor and took for repair. * Bearings were replaced. Motor was installed,and placed back into service.Motor/Pump is now running fine. SEVERN 3 TRENT SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservices.com 1611 A8 'off-t- e..,.. NS April 2013 Field Managers Report Water Loss Reports Potable Water Report 4. 2 997 z 3$$5 25s Z2:),91 t 0 13s "\ 9 f . ��. 1 a L UO2 s �'"s. I* ~-.. s^- 1 622 IV 1 E 44 is _, P'sfab 1 1 234 1 039 t 18? 1 ,t}4 .. vac Po 710 Pc' b°a V"< 9. 6°0 VP 3^'4 b°a 1:f1'4 '. Mar.12 Apr-12 May-12 Jun.12 Jul-12 71‘ud-12 Sep-12 Oct-12 Poo•,,12_ Dec-12 Jan-13 Fch1:3 ----4-- at e,?rc aces _s--'.,>.icr 541<d M •— . ..ate;l: . Irrigation Water Report a 697 8 760 9 0 60 - ''ti�3�a2 6 091 7 ttG9 ',+y. �w, 009 :7 681 6 G , ' 8 334 -,, .,. , 8 259 5'0 tz }J 4613 3 322 64344- "',,,,,,_.,,_ Obi '', )133 m * .._n .. 0 4 40:- i '30 . 2 j 10 90nz �.- ,. s �.,�,: i� „.. ..V. ....lktV 12 Aug-12, ,....:Sep-12 �'tt a2_:.. NoVbi2 Dec-12 J�t1 t3 Fe b.13 Mar-12 Apr-12 May-12 Jun 12 b.13 SEVERN 4 y, TRENT SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www,sevemtrentservices.com 16I A8 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, February 15, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida 34114. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Dick Severn Trent Services Operations Robert Edge Lead Operator, Severn Trent Operations Numerous Residents The following is a summary of the discussions and actions taken at the February 15, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order and Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the January 18,2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the January 18, 2013 Meeting requesting any additions, corrections or deletions. • The Board made minor changes which will be reflected in the amended minutes. There being no further discussion, Monday,02/25/13 i 1611r A8 February 15,2013 Port of the Islands CID On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor, the Minutes of the January 18, 2013 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon and Mr. Edge discussed the monthly ride-through inspection with Mr. Soto and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. • The mulching is done and looks good. • There was a car accident on U.S. 41 which knocked down trees. ➢ It was determined there was not enough damage to warrant an insurance claim. ➢ The CDD should seek restitution from the driver. ➢ There appears to be approximately$200 in damage. ➢ The CDD may file a claim with the insurance company. • Trees need to be trimmed in the Villages at Cays Drive. ➢ The HOA will have to be contacted. ➢ Perhaps Big Cypress can trim them. ➢ Mr. Edge will ensure this is done. • Mrs. Dillon is in favor of planting Fakahatchee Grass on the north side of the U.S. 41 median, as it thrives well. Mr. Ziko MOVED to approve planting of 30 Fakahatchee and 40 Firebush on the north side of the U.S. 41 median, which represents half of what Soto is recommending; and Mr. Davis seconded the motion. ➢ If this material grows well, the Board may possibly approve the rest in the future. There being no further discussion, Tuesday,2/25/13 2 161X A8 February 15, 2013 Port of the Islands CID On VOICE vote with Mrs. Dillon, Mr. Davis and Mr. Ziko voting aye; and Mr. Bissell voting nay,the prior motion was approved. B. Update on U.S. 41 Median Flooding • Mrs. Dillon has not received any updates from the state, but has seen a survey truck in the area. C. Discussion of Severn Trent Contract Amendment for Fiscal Year Timeframe Mrs. Dillon presented the First Amendment to the Amended and Restated Agreement for Water and Wastewater Operation and Maintenance Dated May 1, 2012 for the Board's review and approval; a copy of which will be entered into the official record. • The agreement year which was previously based on the anniversary date of the contract was modified to be from October 1 to September 30 of each year to coincide with the District's Fiscal Year. • Each budget for the work to be done was also adjusted to the Fiscal Year. • Miscellaneous terms for severability were modified. • This particular agreement will expire September 30,2015 instead May 1, 2015. Mr. Bissell MOVED to approve the First Amendment to the Amended and Restated Agreement for Water and Wastewater Operation and Maintenance dated May 1, 2012 to expire September 30,2015 instead of May 1, 2015. • There is a typographical error on Page 1. Mr. Davis SECONDED the prior motion as discussed. There being no further discussion, On VOICE vote with all in favor, the First Amendment to the Amended and Restated Agreement for Water and Wastewater Operation and Maintenance dated May 1, 2012 to expire September 30, 2015 instead of May 1, 2015 was approved as discussed. • Mr. Teague will ensure all appropriate signatures appear on the agreement. Tuesday,2/25/13 3 16I1 A8 February 15, 2013 Port of the Islands CID FIFTH ORDER OF BUSINESS New Business A. Discussion of Potential CID Maintenance of Orchid Cove Utilities • The Board concurred not to change the current standards. • Flushing of non-CID hydrants will continue to be at the Association's expense. • The Fire Department is not responsible for these hydrants. • If the CID wanted to do this and charge the association, it would have to be done through an agreement between Severn Trent Services and Orchid Cove. • Orchid Cove may speak to Chief McLaughlin and ask if the Fire Department is willing to do the flushing. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the January 31,2013 Financial Statements and Check Register Mr. Teague presented the January 31, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • All prior year assessments have been collected with the exception of the Motwani situation. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Ziko with all in favor, acceptance of the January 31, 2013 Financial Statements and Check Register was approved. SEVENTH ORDER OF BUSINESS Field Managers' Report • Water testing came back free of any bacteria. A. Discussion of January 2013 Operations Report Mr. Edge presented the January 2013 Operations Report for discussion; a copy of which will be entered into the official record. • The spare controller as approved under Work Authorization 43213 was installed. • Mr. Edge recommended the CID purchase a vibration/heat monitoring unit. ➢ The unit will likely last several years as it will not be used often. There being no further discussion, On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor, purchase of a vibration/heat monitoring meter in an amount not to exceed$3,000 was approved. Tuesday,2/25/13 4 61 A8 February 15, 2013 Port of the Islands CID • Water loss increased. ➢ Some of the analysis is based on estimates. ➢ Mr. Edge assured the Board everything is going well in this regard. • Mr. Edge spoke to Mr. Gilbert regarding his water pressure issue. • The marketing person at Hole Montes is in the process of arranging for an article to appear in the Naples Daily News regarding the new water plant. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Bankruptcy Proceedings • The Executive Session will be held Tuesday,February 26, 2013 at 10:00 a.m. • This meeting will be continued in order to avoid having to advertise it. B. Update on Lot 45 Drainage Swale Agreement • Another letter with a copy of the Agreement and copies of Minutes in which the owner stated they would sign the agreement was sent to them. C. Update on Sunset Cay Utility Dedication • The Utility Dedication was signed by the Associations. • Mr. Cox will present it to the Board during the Executive Session on February 26"'. NINTH ORDER OF BUSINESS Engineer's Report B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) • Mr. Cox reported a letter was sent delineating the delays on their part. • They sent a letter back disputing the 119-day delay. • Mr. Cox is asking them to pay$43,446.80 to cover the damages. • Xlyem Water Solutions USA (ITT Technologies) will not be paid until they provide all finalized documents, including the contractor certification and Consent of Surety. EIGHTH ORDER OF BUSINESS Attorney's Report(Continued) • Delinquent utility accounts were discussed. ➢ The Robert Leak account should be classified as uncollectable instead of spending additional attorney fees to send him a letter. Upon further discussion, Tuesday,2/25/13 5 A8 February 15, 2013 Pk6thl IMinds CID On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, write-off of the delinquent utility account for Robert Leak was approved. ➢ Great Lakes Homes should also be written off. ➢ Holly Schwin paid her late fee. ➢ Sunrise Cay II Condominium Association is working with Severn Trent to pay their late fees. ➢ All meters associated with Great Lakes Homes and Putnam were shut off. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, write-off of Great Lakes Homes accounts was approved. NINTH ORDER OF BUSINESS Engineer's Report(Continued) A. Review of Closeout of the New Water Treatment Plant Project • Hole Montes involvement is complete and they have not billed the CID since last month. • The only remaining items involve assistance with warranty and other associated issues. • Mr. Edge indicated there are minor issues with the private access road previously installed on Mr. Holecek's property between the two fences on the south side of the plant. • Vehicles continue to drive on the median at Union Road. ➢ The median will be repaired and Mr. Edge will install posts to block access to Union Road at this location. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs. Dillon asked if anyone from Orchid Cove was present to discuss their meeting with the state,but no one was available. • Mr. Dick commented Mr. Casey submitted his resignation effective Friday, February 22, 2013 and is taking a job with the City of Naples. ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next item followed. Tuesday,2/25/13 6 1611 AS February 15, 2013 Port of the Islands CID TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the meeting was recessed at 11:05 a.m. and will reconvene on Tuesday, February 26, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples, Florida 34114; at which time an Attorney/Client Session will be held. �.v Calvin Teague -/{ " ' Norine Dillon Secretary ,i Chairperson Tuesday,2/25/13 7 6L q Port of the Islands Community Improvemen Disti V Severn Trent Services,Management Services Division 210 North University Drive, Suite 702—Coral Springs—Florida 33071 (954) 753-5841 —(954) 345-1292 Fax April 16, 2013 Memorandum To: Mr. Robert Dick Severn Trent Services,Inc. 5911 Country Lakes Drive Fort Myers, Florida 33905 Reference: Documents from Minutes of Meeting Held February 15,2013 From: Calvin Teague District Manager Enclosed for your records is a copy of the First Amendment to the Amended and Restated Agreement for Water and Wastewater Operation and Maintenance which was approved in the minutes of the above-referenced meeting of the Port of the Islands Community Improvement District's Board of Supervisors. Please be sure to make this document available for public access during normal business hours. If you have any questions, please contact Janice Swade at(954) 753-5841. Cc: For informational purposes only: /Ms. Crystal Kinzel Director Clerk of the Circuit Court/Finance Department 3299 Tamiarni Trail East Suite 403 Naples, Florida 34112-5746 Mr. Leo Ochs,Jr. Collier County Manager 3299 Tamiami Trail East Suite 202 Naples, Florida 34112 1611 A8 FIRST AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT FOR WATER AND WASTEWATER OPERATION AND MAINTENANCE DATED MAY 1,2012 Between SEVERN TRENT ENVIRONMENTAL SERVICES,INC. and PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Dated February 15,2013 A8 1611 ' THIS AMENDMENT TO THE AMENDED AND RESTATED WATER AND WASTEWATER OPERATION AND MAINTENANCE AGREEMENT DATED MAY 1, 2012 (hereinafter, the "Amendment")is made and entered into this !e` day of nPEI Ls 2013 by and between Port of the�( ' Islands CID,an independent special district organized under the laws of the State of Florida(hereinafter the "District"), and Severn Trent Environmental Services, Inc., a Texas corporation with its principal place of business at 16337 Park Row,Houston,Texas 77084(hereinafter the"Operator"). WHEREAS,the parties wish to Amend the Amended and Restated Water and Wastewater Operation and Maintenance Agreement dated May 1, 2012 ("Agreement") to have the term and accounting for the Annual Repair and Maintenance Budget, the Annual Process Residue Budget, the Annual Chemical Budget and Annual Mosquito Control Chemical Budget concide with the District's fiscal year. NOW, THEREFORE, in consideration of the mutual agreements herein contained, and subject to the terms and conditions herein stated,the parties agree to the following Agreement Amendments: Article 1 DEFINITIONS "Agreement Year"is amended to mean the consecutive twelve(12)month period during the term of the Agreement (including the renewal options) that begins on October 1 of each year and expires on September 30 of the following year in order to coincide with the District's fiscal year. Article 2 TERM AND TERMINATION ■ Section 2.1 Term (a) This Agreement shall remain in full force and effect until September 30,2015 unless terminated for cause as provided for in Section 9.2 of the Agreement. (b) Thereafter, this Agreement may be renewed by mutual agreement of the parties and the parties intent to commence negotiations for the renewal of this Agreement at least one hundred eighty (180)days prior to its expiration. Article 3 MISCELLANEOUS Section 3.1 Severability Should any part of this Amendment for any reason be declared invalid or void, such declaration will not affect the remaining parts of this Amendment or the Agreement,which will remain in full force and effect as if the Amendment and Agreement had been executed with the invalid portion eliminated. Section 3.2 Counterparts This Amendment may be executed in more than one counterpart, each of which shall be deemed an original. Section 3.3 Capitalized Terms Capitalized terms in this Amendment shall have the same meaning as provided in the Agreement. Page 1 16 I 1 :f A , Section 3.4 Remaining Terms of the Agreement Any term of the Agreement not specifically amended hereby shall remain in full force and effect. IN WITNESS WHEREOF, the parties have duly executed this Amendment effective as of the date first set forth above. DISTII`TC 4 By: r .. Name: Norine Dillon Title: Chairman SEVERN TRENT ENVIRONMENTAL SERVICES,INC. By.( 42tidattr'=' Name: Dana Kaas Title:Vice President Operations Approved as to form and legal sufficiency this 1 bJ day of f q°la(L , 2O 13 . Page 2 1611 ' 48 EXIT A SCOPE OF WORK—OPERATING SERVICES It is the intention of this Section to more fully describe services related to maintaining the water treatment plant,the wastewater treatment plant,the water distribution system and the wastewater collection system of the District. The services are described in Article 4 SCOPE OF SERVICES AND OPERATOR'S RESPONSIBILITIES and expanded or clarified in specific cases as presented in this Appendix. The following describes the Operating Services to be provided under this Contract: 1. Provide Labor,materials and equipment to operate the Facilities as defined in Article 4.1,4.4 and 4.6. Labor includes the work force(Operator,Operator Trainee and Part Time Operator),to conduct the process control,testing and routine and preventative maintenance for the daily operation of the Facility. This includes the direct supervision of the base efforts of the project. This management supervision includes the Senior Area Manager's time(2 hr/week), the Project Manager's time(8 hrs/week)and an Administrative Assistant(2 hr/week),related to the basic daily operation of the system. 2. Indirect labor is also provided in the base price. Such support will include regulatory compliance assistance;implementation of safety programs; formulating policies,procedures and guidelines to ensure employee safety;and regulatory compliance. Our Technical Services Group provides additional technical and engineering expertise to address specific operational process issues and challenges. 3. Repair and Replacement will be provided under Section 4.5. Operator will be responsible for Annual Maintenance Expenditures not to exceed the Annual Repair and Maintenance Limit. It does not include labor,materials and equipment for major repairs exceeding the annual repair and maintenance limit defined in Section 4.5. In calculating the base fee,an estimate of Operator's time,management time and supervision time was included to cover costs including the efforts related to the work under the annual repair and maintenance limit. Work exceeding the annual repair and maintenance limit requires direct labor,material,equipment and supervision time,which will be charged to the District is described in Section 8.3. 4. Testing services in the base fee include:on-site laboratory process testing conducted by the Operator,permit testing required under the Facility Wastewater Discharge Permit and Water System Operating Permit.See Section 4.8. Page 3 16I1 I A8 5, Furnishing and controlling chemicals for the operation of the water and wastewater treatment systems are included in the base fee. Also,included is the furnishing of fuel for the emergency generator for monthly testing, lubricants for routine and preventative maintenance,laboratory and safety supplies,office supplies,computer supplies,operator vehicles,vehicle insurance,registrations and vehicle maintenance. 6. Routine maintenance of facilities and equipment shall be in accordance with Sections 4.4 and 4.12. Operator will utilize a computer maintenance management system for all water treatment and wastewater treatment system equipment. This computer system will generate work orders on a routine basis for all routine and preventative maintenance activities. Completed work orders will be entered into the program and a monthly report will be generated showing all activity. The program will be able to track and report the history of service and repair of all major pieces of equipment. This maintenance summary report will be submitted with the Operator's Monthly Report to the District. 7, Process control and recordkeeping shall be in accordance with Sections 4.3 and 4.12. Operator will utilize a computer process control program to record all relevant process measurements,run process calculations and generate a monthly process control report. The process control report will be submitted with the Operator's Monthly Report to the District. 8. Asset Management System Operator will maintain an up-to-date asset list of all major equipment and facilities in the water and wastewater treatment plants as indicated in Section 4.15. The asset list will include a report of the condition of the equipment. This list will be used by the Operator in preparing annual recommendations for repair and replacement. 9. Disposal of Process Residuals shall be in accordance with Section 4.7. Residual disposal costs included in the base fee are capped at$15,000 annually. If process residuals cap is not reached,Operator will reimburse District for amount below included limit. Page 4 161 A8 EXHIBIT B SCOPE OF WORK-UTILITY BILLING AND CUSTOMER SERVICE The District authorizes Operator to perform the services delineated in the following without the necessity of any further authorization from the District at the rates and charges shown. Operator will be compensated for all services identified at the rates and fees stipulated in this Agreement. 1. Base Billing,Bill Printing and Customer Service Operator shall prepare and render all monthly utility bills to District's customers in accordance with the District's approved tariffs including the following services: (a) Maintenance,storage and history of customer accounts on Operator's system. Includes miscellaneous changes to customer master records and input of customer meter readings; (b) Include laser printed bill,mailing,return envelope and first class U.S. Postage; (c) Read meters monthly by using hand held meter reading devices; (d) Opening of customer return envelopes,manual input of customer payments from remittance advices into Operator CISBilling system; (e) Preparation of deposit ticket and deposit into District's account; (I) District customer access to customer service representative and phone lines for account inquiry,establishment of new accounts,closing accounts and finalization of accounts; (g) Return of remittance advices,deposit slips,etc.,to District; (h) Prompt response on behalf of the District to inquiries from District's customers; (i) Preparation and mailing of late payment reminder letters; 0) Discontinue water service and reconnect based on delinquent account or change in customer status. Page 5 1611 A8 EXHIBIT C SCOPE OF WORK-FIELD SERVICES It is the intention of this Section to describe services related to maintaining the condition of the general public common properties of the District. This relates to items such as the streets, drainage system,landscaping, street lights, signage, decorative features such as decorative walls, and accessories such as the irrigation system. The following describes the Field Services to be provided under this Contract 1. Community Enhancements-The services will include the monthly inspection of community owned enhancements including streets,landscaping,landscaping irrigation system,entranceway lighting systems including lights and control timers,fencing,and street signage. The Operator will coordinate and oversee street lighting repair contractor. The Operator will coordinate and oversee roadway repair contractor. Contractor work will be reviewed by the Operator and the Operator will make recommendations to the District regarding approval of the Contractors' invoices. Costs of the contractors will be paid by the District. 2. Storm Water System-The Operator shall provide labor,tools and materials for the maintenance of vegetation around inlet and outlet pipes. This includes the trimming of grasses and removal of excessive vegetation impacting the storm inlet and outlet structures. 3. Landscape Contractor Management-The Operator shall review,coordinate and inspect the landscape contractor work and performance. The Operator will review the landscape contractor's completed work and will make recommendations regarding approval of landscape contractor invoices to the District. Landscape contractor costs will be paid by the District. 4. Storm Water System Aquatic Maintenance Contractor-The Operator shall oversee the storm water aquatic maintenance contractor and will make recommendations regarding approval of the contractor invoices to the District. Costs for the contractor will be paid by the District. 5. Mosquito Spraying-The Operator shall provide mosquito spraying services to the District using District supplied equipment to spray areas identified in attached map (EXHIBIT G). The following criteria will apply: Page 8 1611 A8 i. Application rate shall be in accordance with applicable laws and regulation for the spraying of insecticides. ii. The base fee will include labor for an application for a maximum 60 applications during the months of May through September. iii. The Mosquito Control Chemical Budget will include the use of an estimated 48 gallons of the chemical Anvil or similar type of insecticide. iv. Application will be based on recommended guidelines for "landing rate count","mosquito trap counts",and other recognized indicators as referenced in Florida Statute Section 388.011(1). v. Where possible,applications will be provided in response to complaints by residents and the direction of the Board,providing they do not result in activity that would violate legal requirements. Page 9 iou A8 EXHIBIT D DISTRICT'S ENVIRONMENTAL PERMITS Florida Department of Environmental Protection Domestic Wastewater Facility Permit Permittee:Port of the Islands CID Permit Number:FL0141704(Minor) PA File Number FL0141704-DW2P Issuance Date:May 13,2009 Expiration Date:May 13,2014 FACILITY: Port of the Islands WWTP 12600 Union Rd. Naples FL 34114 Collier County Lat:25-57-50 N Long:81-30-27 W Port of the Islands Water Treatment Facility PWS#5110230 SFWMDWater Use Permit# 11-00372 �_.. Page 10 A 16Ii 8 EXHIBIT E METER INSTALLATION FEE SCHEDULE The following is a list of charges for meter installation (a) The following types of residential water meters for new connections shall be installed by OPERATOR for the below listed fees, OPERATOR shall procure the meters and associated fittings, the cost of which will be charged to the Annual Repair and Maintenance Budget: Meter Installation Meter Size(inches) Total Cost($) 5/8 40.00 1 50.00 (b) The following types of residential water meters for new connections shall be installed by OPERATOR for the below listed fees, OPERATOR shall procure the meters, associated fittings and meter boxes, the cost of which will be charged to the Annual Repair and Maintenance Budget: Meter Box and Meter Installation(1) Meter Size(inches) Total Cost($) 5/8 80.00 1 95.00 (c) The Meter Installation and fees described in Section (a) above are for potable or reuse meters and are based on the assumption the main has been tapped,service line and meter box and appurtenances installed by a party other than OPERATOR. If a tap,service line installation and meter box installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (d) The Meter Box and Meter Installation and fees described in Section (b) above are for potable or reuse meters and are based on the assumption the main has been tapped and service line with curb stop installed. If a tap and service line installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (e) Commercial Meters. Commercial connections and other special connections will be made for a price quoted for each installation in accordance with the applicable specifications. Page 11 1611' A8 (f) Sanitary Sewer Inspections. OPERATOR shall inspect each new sanitary sewer connection to the District's wastewater treatment system for a fee of Fifty Dollars ($50)for residential connections and Fifty Dollars($50)for commercial connections. (g) Backflow Prevention Inspections. OPERATOR shall perform backflow prevention device inspections for a fee of Fifty Dollars($50)for each such inspection or rejection. (h) OPERATOR shall perform other inspections as requested or authorized by the DISTRICT for a fee determined by the standard rates for personnel and equipment used, attached as Exhibit F to this Amendment. Page 12 ir A8 EXHIBIT F LABOR AND EQUIPMENT RATES The following is a partial list of Operator charges showing the current hourly rate schedule. Supervisor/Foreman $85.00 per hour Licensed Operator $75.00 per hour Utility Technician $75.00 per hour Electrician $75.00 per hour Environmental Specialist $65.00 per hour Instrumentation Technician $100.00 per hour Clerical $45.00 per hour Dump Truck w/Operator a $100.00 per hour T'Utility Pump $60.00 per day mmm^ *Vactor/Jet Unit(4-hour min.)including technician $225.00 per hour+dump fee *Televising Unit(4-hour min.)including technician $140.00 per hour Air Compressor $25.00 per hour *These units will be available on a per-foot based cost quoted by job. Overtime rates of time and one-half will apply for work performed before 7:30 a.m.and after 4:00 p.m.in excess of eight(8)hours per day or forty(40)hours per week,and on weekends and holidays. Holidays are New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving,Christmas Eve Day and Christmas Day. 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Z z 1-1 am• y-1. , '.1 .X, _ 't*,-, to z' r .A .:f r 161t1 A8 EXHIBIT H DESCRIPTION OF FACILITIES Page 15 161 '1 A8 Port Of The Islands Description of Facilities Well Field: Consisting of three(3)wells with 10 HP vertical turbine motors and their respective pumps submerged to approximately 14.5'(after a recent depth extension project of 3').Each well pump is set to pump between 200 and 225 gallons per minute.These wells supply water to our facilities at 12600 Union Road,via an 8"transmission line,which is approximately 3 miles long.Once the water is at the facility,it is then utilized in our water plant for drinking water purposes,as well as supplemental water for our irrigation supply system. Water Plant: There are two(2)Reverse Osmosis(RO)WaterTreatment Skids.Each Skid produces up to 160 gallons per minute,or up to 230,000 gallons per day.Below is a list of equipment pertaining to this system: • New RO Building,2 restrooms,office,utility room,control room,workshop and parking lot. • 2—RO Booster Pumps/motors • 1—anticipator valve • 2—Automatic strainer systems(80 micron) • 2—Anti-scalant chemical feed pumps • Skid#1:3 valve actuators,1 high pressure vertical turbine pump(RO feed),6 vessels,36 membranes,conductivity/temperature analyzer,5 digital pressure sensors,4 electronic flow meters,various valves and other plumbing fixtures. • Skid#2:3 valve actuators,1 high pressure vertical turbine pump(RO feed),6 vessels,36 membranes,conductivity/temperature analyzer,5 digital pressure sensors,4 electronic flow meters,various valves and other plumbing fixtures. • 3—Calcite Contactors:6 automatic valve actuators,3 solenoid valves,2 flow meters,various valves and other plumbing fixtures.Each contactor contains media such as granulated calcium carbonate. • 8 chemical feed pumps for pre and post treatment of water. • Chlorine contact tank. • 2 vertical turbine transfer pumps/motors • 3 vertical turbine High Service Pumps/motors(2-10Hp,1-20Hp) • Ground Storage Tank-130,000 gallons(approx.) • Various electronic equipment:4 sonic level sensors,3 flow meters,3 chemical analyzers. • 2 waste pumping stations. • In Control Room:9 Variable Frequency Drives(for operating motors/pumps),Electronic control cabinet,1 Programmable Logic Controller(PLC),Fire alarm system,2 Automatic Transfer Switches(ATS),3 breaker panels,2 air conditioners. • In office:desk,3 chairs,4 file cabinets,long table for SCADA monitors and workstation,SCADA computer,video surveillance equipment and other electronic devices located inside control cabinet,refrigerator,microwave oven,sink,countertop,cabinets. 16 I1 A 8 Wastewater Plant: Pre-Treatment:A Drum Screening system(Rotomesh)is located at the south end of the treatment plant.This screening system strains our influent raw sewage,removing down to the smallest particles of debris.A secondary manual bar screen is located approximately 15'north of the Rotomesh unit. In the event that our main screening system is faulty,the incoming flow would then be re-directed to the secondary bar screen system. Master Lift Station:Located approximately 50'from our screening system,is the Master Lift Station. This station receives all screened raw sewage(influent)flow,and then pumps(as needed)into the treatment unit.This station is 3 phase 480 volts,with 2 submersible pumps.The control panel is outfitted with PLC(programmable logic controller),sonic level sensor,Radio Telemetry Unit(RTU) and is integrated in our SCADA(Supervisory Control and Data Acquisition)System. Treatment Unit:A 0.200 MGD Maximum Monthly Average Daily Flow Bardenpho process domestic advanced wastewater treatment facility consisting of two(2)nitrification zones,one(1)first anoxic zone,one(1)second anoxic zone,one(1)reaeration zone,two(2)clarifiers units,one(1)digester units,one(1)filter unit,two(2)chlorine contact chambers,two(2)dechlorination units,a post aeration basin,two(2)0.200 MG reclaimed water storage tanks,and a 0.200 MG reject storage tank (which is now the north section of the treatment unit).Other appurtenances include:two(2) process control blowers/motors,two(2)anoxic mixer units,two(2)return activated sludge pumps, two(2)re-circulation pumps,two(2)commercial air compressor units,and other associated valve and controls. Membrane Biological Reactor:Two(2) .100 MGD MBR's.Along with all the associated appurtenances(valves,pumps,motors,etc.),this system is located at the south end of the treatment unit.The Activated Sludge from the treatment unit is circulated through the MBR's,which filters the Mixed Liquor Suspended Solids,by vacuuming the clean(permeate)water from the solids. The Permeate water(effluent)is then pumped to the Chlorine Contact Tank for disinfection. Reuse System—Fire protection/Irrigation:Two(2).200 MG storage tanks located north of the wastewater treatment plant,receives all our treated effluent from the M BR system as well as the filtered effluent from the secondary clarifier.This system provides not only irrigation for landscaping,but also fire protection throughout the Port of The Islands Community.There are two (2)pumps/motors,one(1)40 HP and one(1)75 HP.The pumps are controlled by pressure transducers via a PLC(programmable logic controller)and integrated into our SCADA system,via fiber optic cables.Supplemental well water is also used in this system to supply all the irrigation demands of Port Of The Islands,which is operated and controlled by a PLC in the water treatment plant and also integrated into the SCADA system. Canal Pumping Station:Located just West of the Faka Union Canal(from US 41),a 130 HP pumping station,drawing water from the canal,working in conjunction with the Reuse System at the Wastewater Treatment Facility.These systems operates as needed,secondarily to the master reuse system,and is controlled by a PLC,integrated into the SCADA system via Radio Telemetry Unit. . % r 16111 Ag Sewage Collection System:Consists of approximately 8 linear miles of gravity sewer collection lines and seven(7)pumping stations.Lift Station locations are:242 Newport Drive,302 Newport Drive, 161 Cays Drive,Entrance to Stella Marls South,Entrance to Cays Drive,Entrance to Orchid Cove,and one located just North of the North Hotel.Stations vary in voltage and phases:There are 2 pumps in each station.The only station upgraded and integrated to the SCADA system is station located at Stella Marls South. • 1611 A8 EXHIBIT I BASELINE CONDITIONS Page 16 i, . . 16I1 A8 W N 'lit. r 6 11 1 1 1 owtoosol owsocom lowilli ir-- N 1.• I, 0.• Cs I, P. 3, I* 0. t, I,- - o n� u� u'f u3 Toll; ui W lu ! w W • WW's 1 • _cc C C c 'c C G N. m.. 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O R 1 N 0 d' H O I- 0 40 in 0 'C J C � 2 a o og as a 'SgV c to e- 1611 A 8 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular Meeting of the Board of Supervisors of the Port of the Islands Community Improvement District held Friday, February 15, 2013 was recessed and reconvened Tuesday, February 26, 2013 and called to order at 10:08 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida 34114. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Richard Ziko Assistant Secretary Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Kelly Court Recorder Also present were: Gary Rawlings Assistant District Manager Daniel Cox District Counsel The following is a summary of the discussions and actions taken at the February 26, 2013 Port of the Islands Community Improvement District's Continued Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Rawlings called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Commencement of Attorney/Client Session A motion to commence the Attorney/Client Session is in order. There being no comments or questions, On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor, the Attorney/Client Session commenced. Monday,3/4/13 February 26,2013 Polio e L1L CID A 8 This part of the record was transcribed by a Court Reporter in accordance with the applicable Statutes dealing with this type of Attorney/Client Session. The people who were indicated to be present are present along with a Court Reporter. Upon the conclusion of this litigation, the transcript prepared by the Court Reporter will be made public at one of our future meetings. THIRD ORDER OF BUSINESS Adjournment of Attorney/Client Session A motion to adjourn the Attorney/Client Session is in order. There being no comments or questions, On MOTION by Mr. Bissell seconded by Mr. Ziko with all in favor,the Attorney/Client Session was adjourned at 11:39 a.m. FOURTH ORDER OF BUSINESS Reconvenement of Continued Meeting The continued meeting of the Board of Supervisors was called to order. The Board discussed a settlement. After further discussion, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, the District Attorney was authorized to make a counter offer as discussed under the terms of the Attorney/Client Closed Session. • Mr. Cox commented a motion is in order to send the debtors a counter offer indicating the Board may consider their proposal if they match the terms of the Bacardi Foundation. There being no comments or questions from the Board, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, a counter offer shall be sent to the debtors indicating the CID may consider their proposal if they match the terms of the Bacardi Foundation. FIFTH ORDER OF BUSINESS Supervisors' Requests • Mr. Cox will call the gentleman who has parked his car in the Lot 45 drainage swale, at Mr. Bissell's request. Monday,3/4/13 2 1 161I1 Ag February 26, 2013 Port of the Islands CID • Mr. Lambert addressed cleaning of the sidewalks on Cays Drive from U.S. 41 along the pond on CID property, as well as CID property at the south end near the pond. A The CID is not responsible for cleaning sidewalks in front of private homes. A There are no homes in this area. A Mr. Teague will solicit bids to have the sidewalks power washed to be presented at the next meeting. A A policy may be necessary. • Mr. Lambert would like Mr. Edge to get with Soto and bring the end loader over to lift the grate which drains the street. SIXTH ORDER OF BUSINESS Public Comment Period There being no public present,the next item followed. SEVENTH ORDER OF BUSINESS Adjournment There being no further business, l _, . -- On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the meeting was adjourned at 11:48 a.m. Calvin Teague i Norine Dillon Secretary Chairperson Monday,3/4/13 3 161I A8 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, March 15, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida 34114. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Bert Underwood Severn Trent Services Operations Kathryn Kehlmeier Resident M. Marchand Resident Randy Resch Resident Jerry Ruschak Resident L. Ruschak Resident The following is a summary of the discussions and actions taken at the March 15, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs.Dillon called the meeting to order and Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of Minutes A. February 15,2013 Regular Meeting B. February 26,2013 Continued Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the February 15, 2013 Regular Meeting and February 26, 2013 Continued Meeting requesting any additions, corrections or deletions. • The Board made minor changes which will be reflected in the amended minutes. Tuesday,3/26/2013 1611 A8 March 15,2013 Port of the Islands CID There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Ziko with all in 1 favor, the Minutes of the February 15, 2013 Regular Meeting and February 26, 2013 Continued Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment Period • A Resident complimented positively about the letter to the Editor regarding the recent open house. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon discussed the monthly ride-through inspection which was conducted solely by Mr. Soto since Mrs. Dillon and Mr. Edge were unavailable; and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. • The report was submitted late this month. • The irrigation only waters the plants and not the grass. • Soto submitted a quote in the amount of$430 for plants; a copy of which will be entered into the official record. ➢ This quote includes repair of trees damaged by a vehicle, ➢ Mr. Edge has all pertinent information regarding the incident. ➢ The person's insurance company should pay for the repairs, but Soto should be compensated regardless of funds collected. ➢ No action will be taken until Mr. Edge returns. B. Update on U.S. 41 Median Flooding • Mrs. Dillon has not received any further updates. C. Update on Potential CID Maintenance of Orchid Cove Utilities • This item should be removed from the agenda. FIFTH ORDER OF BUSINESS New Business A. Discussion of Sidewalk Power Washing Bids Mr. Teague presented information and bids for power washing of sidewalks; a copy of which will be entered into the official record. • Five bids were received ranging from a low of$2,200 to a high of$5,750. • Mr. Davis knows someone who does power washing and is in Everglades City. • Approximately 11,000 lineal feet needs to be power washed. Tuesday,3/26/2013 2 1611 A8 March 15, 2013 Port of the Islands CID • Mr. Teague will also get a bid from Soto. • The work includes all sidewalks and streets on Cays Drive; and the sidewalk on Stella Maris. • Mr. Lambert is not in favor of the CID cleaning sidewalks in front of homes. Mr. Bissell MOVED to approve a bid to have sidewalks power washed in an amount not to exceed$2,200. • The Board would like additional bids to be submitted by the end of next week; at which time the work will commence. Mr. Davis SECONDED the prior motion as amended • Mr. Lambert is concerned whether the sidewalks will actually get cleaned to their original finish. Mr. Lambert MOVED to amend the prior motion to only clean sidewalk areas on CID property. There being no SECOND, the amended motion died. On VOICE vote with Mrs. Dillon, Mr. Bissell, Mr. Davis and Mr. Ziko voting aye; and Mr. Lambert voting nay, a bid to have sidewalks within the CID and in front of homes power washed in an amount not to exceed $2,200; with additional bids to be received not later than the end of next week was approved. • Mrs. Dillon or Mr. Teague may sign off on the approved bid. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the February 28,2013 Financial Statements and Check Register Mr. Teague presented the February 28, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • Mr. Teague presented a credit memo detailing changes in the Repair and Maintenance Budget based on the revised Severn Trent contract. l'uesday,3/26/2013 3 1611' A8 March 15, 2013 Port of the Islands CID A The total credit back to the District is $7,739.43. ➢ Mr. Lambert believes some items should be part of the Severn Trent contract. • Mr. Lambert would like to see a summary of all payment requests from construction of the water treatment plant. • The CID's collection percentage is down due to the Motwani situation. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Ziko with all in favor, the February 28, 2013 Financial Statements and Check Register were approved. Mr. Teague addressed miscellaneous issues. • All delinquent bills with the exception of Sunset Cay have been collected or paid off. • Mr. Teague distributed an anticipated budget schedule for discussion; a copy of which will be entered into the official record. ➢ A copy of the draft proposed budget will be distributed at the April meeting and will be part of the agenda package. ➢ The Board may hold workshops throughout the budget cycle. SEVENTH ORDER OF BUSINESS Field Managers' Report A. Discussion of March 2013 Operations Report Mr. Underwood presented the March 2013 Operations Report for discussion; a copy of which will be entered into the official record. • Mr. Benson commented Collier County Pollution Control contacted him with a question regarding the effluent reuse pond on the gun club property. ➢ Mr. Benson asked Mr. Underwood to contact him if he hears anything further regarding this pond. • Mr. Edge purchased a vibration/heat monitoring meter and upon use determined one of the well motors had a vibration issue which he had repaired. A There was a lengthy discussion regarding the well pumps. Tuesday,3/26/2013 4 1611 A8 March 15, 2013 Port of the Islands CID • Someone should ask Soto to check the irrigation timers on Cays Drive to ensure they reflect Daylight Savings Time. • Mrs. Dillon presented a letter which was addressed to Mr. Lambert from FDEP regarding monitoring for lead and copper; a copy of which will be entered into the official record. ➢ There were no issues and the next sampling will occur in 2015. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Bankruptcy Proceedings • The Board will commence a closed Executive Session at the end of this meeting. B. Update on Lot 45 Drainage Swale Agreement • Mr. Cox has been in contact with the owner and everything should be finalized by next month. C. Update on Sunset Cay Utility Dedication • The fully executed Sunset Cay Utility Dedication will be signed by Mrs. Dillon and recorded. • Severn Trent will be responsible for the following services: ➢ Potable water facilities ➢ Sanitary sewers ➢ Mosquito control NINTH ORDER OF BUSINESS Engineer's Report A. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) Mr. Cox discussed; this item will be under the Attorney's Report in the future. • Mr. Cox has not gotten a response to his second letter. • They owe the CID documentation to support their final request for payment; at which time the undisputed amounts will be released for payment. • They are asking for $138,946.80; they are owed the CID $95,200, which leaves approximately $43,746.80 to be released once all issues are resolved. Mr. Benson addressed miscellaneous issues. • Sunset Cay Villas II is looking for pricing to have their potable water system modified and add new meters in a few locations. Tuesday,3/26/2013 5 16U A8 March 15, 2013 Port of the Islands CID • Staff is working on an article for the Naples Daily News regarding the new water plant. • Staff and Severn Trent are also working on an article for one of the professional journals regarding the utility. TENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors,the next item followed. ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms. Kehlmeier discussed the fire hydrants and wants to know if the paint can crack and if efficiency is affected by a missing cover. ➢ Someone from their association will have to get it taken care of. ➢ The chief should be contacted first. • Mr. Resch wants to know why the CID will not take over the Orchid Cove utilities. ➢ The Board was in agreement not to do this and nothing will change per discussion between Mr. Teague and Mr. Benson. ➢ It has always been the CID's policy that everything behind the meter is the Association's responsibility. ➢ Mr. Benson provided a detailed explanation and history. EIGHTH ORDER OF BUSINESS Attorney's Report (Continued) A. Update on North Hotel Bankruptcy Proceedings (Continued) A motion to recess this meeting in order to go into Executive Session is in order. There being no comments or questions, On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor, the meeting was recessed at 11:31 a.m. to commence the Executive Session regarding the North Hotel Bankruptcy Proceedings. A motion to reconvene the Open Session of the Board meeting is in order. Tuesday,3/26/2(13 6 16111 A8 March 15,2013 Port of the Islands CID There being no comments or questions, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor,the Open Session of the Board Meeting was reconvened. • The Board authorized the attorney to move forward on the settlement agreement with interest charged on delinquent assessments at the rate of prime plus 5%. A motion to recess this meeting in order to return to Executive Session is in order. There being no comments or questions, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the meeting was recessed at 12:00 p.m. to re-commence the Executive Session regarding the North Hotel Bankruptcy Proceedings. A motion to reconvene the Open Session of the Board meeting is in order. There being no comments or questions, On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor,the Open Session of the Board meeting was reconvened. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor,the meeting was adjourned at 12:06 p.m. 11, I I Vid I 1114 I II 11 I I Mal p alvin tag orine Dillon. Secretary Chairperson Tuesday,3/26/2013 7 1611 48 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, April 19, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples,Florida 34114. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel(Via Telephone) Ronald Benson District Engineer Robert Dick Severn Trent Services Operations Robert Edge Lead Operator, Severn Trent Operations Bert Underwood Severn Trent Services Operations Jean Kungle POI Realty Dan Kelly Resident Sam Marchand Resident The following is a summary of the discussions and actions taken at the April 19, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order and Mr. Teague called the roll. 04/30/2013 16 I a A8 April 19,2013 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of the Minutes of the March 15,2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the March 15, 2013 Meeting requesting any additions,corrections or deletions. • The Board made minor changes which will be reflected in the amended minutes. Mr. Lambert MOVED to approve the Minutes of the March 15, 2013 Meeting;and Mr. Bissell seconded the motion. • Mrs.Dillon made an additional change. There being no further additions, corrections or deletions, On VOICE vote with all in favor, the prior motion was approved as amended. THIRD ORDER OF BUSINESS Public Comment Period • Ms. Kungle commented the boat ramp is going to be closed for refurbishment as of May 1, 2013. • The new fire station was briefly discussed. • The work on U.S. 41 at Collier Boulevard will commence in October. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon and Mr. Edge discussed the monthly ride-through inspection with Mr. Soto and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. • Mr. Bissell is still not receiving the report even though he is on the distribution list. ➢ Mr. Edge will ensure Mr. Bissell is copied. • The sprinklers were repaired. • The well pump referred to is at the wastewater treatment plant. • Mr. Edge will look at the two Palm Trees at the Newport entrance which are in poor condition. 04/30/2013 2 1611 A8 April 19,2013 Port of the Islands CID • The trees on Cays Drive which belong to the Villages still need to be trimmed; Mr. Edge contacted the Association and did not receive a response, but will do so again. • The coconuts need to be removed from the Palms to prepare for hurricane season. • Other hurricane trimming was already done. B. Update on U.S.41 Median Flooding • The area has been staked for ingress and egress. • This item should be removed from the agenda until further updates are received. C. Update on Sidewalk Power Washing • Some areas need to be re-done. • One of the sidewalks in Sunset Cay has several cracks which need to be repaired. ➢ Mr. Edge will mark the sidewalks which need to be repaired; an estimate for repairs will be presented once the Board looks at them. ➢ Any sidewalks raised by a half-inch or more present a safety hazard and need to be grinded down or replaced. ➢ Severn Trent staff will seek bids for the repairs. ➢ Mr. Lambert suggested seeking the services of Mr. Doug House, who is a resident. FIFTH ORDER OF BUSINESS New Business • An e-mail from Ms. Kehlmeier to the Board requesting enhanced landscaping at the Newport entrance was discussed; a copy of which will be entered into the official record. ➢ This was previously discussed and the Board did not want to proceed without a landscape plan. ➢ The median belongs to the CID with the exception of the sales center. ➢ Mr. Lambert suggested the CID budget and solicit proposals from other landscaping companies to prepare and submit an architectural plan. ➢ The pricing for the plan may be as much as $10,000 and will be good for approximately five years. ➢ The Board suggested Ms. Kehlmeier be the point person for this project; Mrs. Dillon will speak to her. 04/30/2013 3 1611A8 April 19,2013 Port of the Islands CID ➢ Staff at Severn Trent will compile specifications for an RFP for the Board's consideration at the next meeting. SIXTH ORDER OF BUSINESS District Manager's Report Mr. Teague distributed a report of the Non-Ad Valorem Special Assessments for the Board's information and discussion; a copy of which will be entered into the official record. • The Board asked that an analysis be done as to where the CID stands from a collection standpoint. • Mr. Motwani represents only 7.6% of the total assessment base and is based on the current year. • A tax certificate cannot be sold on a property in which bankruptcy was declared. ➢ Mr. Cox expanded upon this issue and that of Mr. Motwani. • This issue should become part of the proposed budget. Mr. Teague distributed a breakdown of costs and requisitions related to construction of the new water treatment plant; a copy of which will be entered into the official record. A. Approval of the March 31,2013 Financial Statements and Check Register Mr. Teague presented the March 31, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • Funds used for the construction of the water treatment plant should be paid back to the General Fund. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Bankruptcy Proceedings • A decision is expected no later than May 21, 2013. • One of two things will happen by the next meeting. ➢ They may acknowledge they cannot do the reorganization the way it was contemplated and allow the case to be dismissed; at which time Mr. Cox will analyze the ramifications; or ➢ A final plan will be presented to the Board for approval. • The effects were briefly discussed if Sunstream does not come through with a proposal with Bacardi regarding the ERCs. 04/30/2013 4 Ag 1611 April 19,2013 Port of the Islands CID SIXTH ORDER OF BUSINESS District Manager's Report(Continued) A. Approval of the March 31, 2013 Financial Statements and Check Register (Continued) • Check#53801 should be charged to the General Fund for landscaping as opposed to R&M. • The expense for Irrigation Wet Checks was discussed. ➢ This expense is part of the contract. ➢ A line item for R&M Irrigation should be included in the financial statements. • The charge for Bottled Water for the Open House should be charged to Severn Trent Services as opposed to POI. ➢ The CID will be credited back the amount. • Mr. Teague will find out the details of Check #53812 to Century 21 Sunbelt Realty Inc. for an account refund. • Mrs. Dillon asked about the increasing charges for Sodium Hypochlorite and Sodium Hydroxide. ➢ Mr. Edge indicated water usage has increased and the two chemicals are directly proportionate to the amount of water being sold. ➢ The chemicals are associated with disinfection of the water. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Lambert with all in favor, acceptance of the March 31, 2013 Financial Statements and Check Register was approved. B. Discussion of Proposed Fiscal Year 2014 Budget Mr. Teague presented the proposed Fiscal Year 2014 Budget for discussion; a copy of which will be entered into the official record. • The budget should be approved to be sent to the county at the May meeting, which may be continued if necessary. • The Public Hearing will occur on August 16t. • The assessments can be decreased,but not increased. 04/30/2013 5 A8 April 19, 2013 16 ' P Port oi'ti�e'rslands D • Mr. Teague does not see the need to increase assessments assuming Mr. Cox is going to be able to settle with Mr. Motwani. • Mr. Lambert would like the Board to budget for projects which were not done last year as well as those anticipated for next year even if it means an increase in assessments,which requires a letter be sent to every homeowner. ➢ Mr. Teague believes the CID has a healthy fund balance in the General Fund to cover these expenses without having to increase assessments. • The Motwani situation is reflected as being collected in this version of the budget. ➢ This is really a small portion of the overall collections. ➢ This will not negatively impact the fund balance. • There should be no capital projects associated with the Water& Sewer Fund. • There is enough to cover replacement of MBR membranes. ➢ Mr. Benson recommended creating an account for the new water treatment plant to replace membranes when needed, as replacement is anticipated in approximately 10 years. ➢ The Board may wait until next year's budget to do this. ➢ The amount of$20,000 should be saved each year. ➢ Mr. Edge will find out the cost of a membrane. • The CID may have to spend $200,000 for the Motwani case which includes legal fees. • Under R&M-Renewal and Replacement, the difference between $10,000 and $30,000 represents balancing of the budget. • Mr. Teague asked Mr. Cox to prepare a cash flow analysis for future payments regarding the Motwani case. • Mr. Ziko asked Mr. Teague to e-mail any changes to the budget between now and the next meeting. SEVENTH ORDER OF BUSINESS Field Managers' Report A. Discussion of April 2013 Operations Report Mr. Edge presented the April 2013 Operations Report for discussion; a copy of which will be entered into the official record. 04/30/2013 1611 , fl April 19, 2013 Port of the Islands CID • Mr. Ziko recommended the information on Page 3 regarding corrective work done around the plant contain more information, especially the cost of the work. ➢ Mr. Dick and Mr. Ziko will discuss concerns regarding the cap summary at the end of this meeting. • Mr. Edge is not certified to inspect or repair backflow preventers. ➢ Mr. Ziko is under the impression this should be part of Severn Trent's contract and suggested he get certified. EIGHTH ORDER OF BUSINESS Attorney's Report(Continued) B. Update on Lot 45 Drainage Swale Agreement • Mr. Cox met with the property owner who had some technical questions. ➢ Mr. Benson is going to meet with the owner regarding grading issues after this meeting, as there may be a miscommunication issue between the owner and the builder. ➢ Mr. Benson will report back at the next meeting. C. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) • They have not responded to Mr. Cox's letter. • The CID will continue to hold the funds. NINTH ORDER OF BUSINESS Engineer's Report • A county employee doing an inspection expressed concern regarding the reuse pond, but Mr. Benson spoke to him and the issue was settled. • Mr. Benson assured the Board the permit for storm water improvements for the water plant has been taken care of and closed out. TENTH ORDER OF BUSINESS Supervisors' Requests • The fire station was briefly addressed. • Mr. Davis commented on the need for signage stating Wrong Way on Newport at the real estate office to prevent vehicles from driving down the wrong way on that street. ➢ The Stop Sign needs to be relocated closer to the intersection of Newport. 04/30/2013 7 1611 A8 April 19,2013 Port of the Islands CID ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms. Jean Kungle indicated some taxes on certain properties have not been paid. • Ms. Kungle will ask landscape companies to prepare plans for review. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor,the meeting was adjourned at 12:39 p.m. / A , _ , 40. f: Calvin Teague r orine Dillon Secretary Chairperson 04/3012013 8 1611 A8 Port of the Islands Community Improvement District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702—Coral Springs—Florida 33071 (954) 753-5841 —(954) 345-1292 Fax 1 May 8, 2013 �,�Aa/ 2 . 2 1 3 n Memorandum To: Mr. Robert Dick By Re a/. Severn Trent Services,Inc. 5911 Country Lakes Drive Fort Myers, Florida 33905 Reference: Document from Minutes of Meeting I-Ield March 15, 2013 From: Calvin Teague District Manager Enclosed for your records is a copy of the Maintenance Agreement and Grant of Easement with Sunset Cay which was referred to in the minutes of the above-referenced meeting of the Port of the Islands Community Improvement District's Board of Supervisors. Please be sure to make this document available for public access during normal business hours. If you have any questions,please contact Janice Swade at(954) 753-5841. Cc: For informational purposes only: t' ivls. Crystal Kinzel Director Clerk of the Circuit Court/Finance Department 3299 Tamiami Trail East Suite 403 Naples, Florida 34112-5746 Mr.Leo Ochs,Jr. Collier County Manager 3299 Tamiami Trail East Suite 202 Naples, Florida 34112 16117 A8 DANIEL H. COX, P.A. Attorney At Law 206 West 6th Street Post Office Drawer CC Carrabell.e,Florida 52822 Telephone(850)697-5555 Facsimile(860)697-2171 Naples(239)370-0842 Email dhcox @gtcom.net April 30,2013 Calvin Teague Severn Trent 5911 Country Lakes Drive Fort Myers,FL 33905 RE: POICID: Dear Mr. Teague: Enclosed,please find the following document for the above referenced entity: 1. MAINTENANCE AGREEMENT AND GRANT OF EASEMENT. Should you have questions,please do not hesitate to call. Sincerely, Lesley H. Cox Legal Assistant to Daniel H. Cox Enclosure cc: File 1611 A8 INSTR 4821758 OR 4905 PG 1384 RECORDED 4/8/2013 11:24 AM PAGES 20 DWIGHT E.BROCK, CLERK OF THE CIRCUIT COURT COLLIER COUNTY FLORIDA Prepared by: REC$171.50 INDX$14.00 Daniel H.Cox,P.A. P.O.Drawer CC Carrabelle,FL 32322 MAINTENANCE AGREEMENT AND GRANT OF EASEMENT This Agreement is between the Port of the Islands Community Improvement District,whose address is do District Offices,5884 Enterprise Parkway,FT Myers,FL 33905(`District")and Sunset Cay at Port of the Islands Master Association,Inc.,a Florida corporation not for profit whose address 815 Bald Eagle Drive,Suite 201,Marco Island,FL 34145("Sunset Cay")and joined by Sunset Cay Villas II Condominium Association,Inc.,Sunset Cay Villas III Condominium Association,Inc., Sunset Cay Villas IV Condominium Association,Inc.; Sunset Cay Villas V Condominium Association,Inc.; Sunset Cay Villas VI Condominium Association,Inc.;Sunset Cay Villas VII Condominium Association,Inc.;Sunset Cay Villas VIII Condominium Association,Inc.; Sunset Cay Villas IX Condominium Association,Inc.; Sunset Cay Villas X Condominium Association,Inc.; Sunset Cay Villas XI Condominium Association,Inc.;Sunset Cay Villas XI Condominium Association,Inc.; Sunset Cay Villas XII Condominium Association,Inc.; Sunset Cay Lakes Condominium 1500 Association,Inc.;Sunset Cay Lakes Condominium 1600 Association,Inc.; Sunset Cay Lakes Condominium 1700 Association,Inc.; Sunset Cay Lakes Condominium 1800 Association,Inc.; and Sunset Cay Lakes Condominium 1900 Association,Inc. ("Sub- Associations") A. Sunset Cay is a condominium association with responsibility to maintain the common areas created by that Amended and Restated Master Declaration of Covenants,Conditions,Restrictions and Easements for Sunset Cay at Port of the Islands recorded at Official Record 3110,Page 2032 of the Public Records of Collier County,Florida("Master Declaration"). B. Sub-Associations are condominium associations within the property subject to the Master Declaration,which operate separate condominium properties subject both to the Master Declaration and to separate Declarations of Condominium. C. District is a Community Development District established pursuant to Chapter 190,Florida Statutes and has the responsibility for maintaining and operating the potable water and sanitary sewer facilities,roadways and other community facilities serving the Sunset Cay property and other communities within the Port of the Islands. 1611 A8 D. Sunset Cay has requested that the District maintain the potable water distribution system and sanitary sewer collection system serving the Sunset Cay community("Facilities")and provide mosquito spraying within the Sunset Cay community. E. District is willing to accept maintenance responsibility for the facilities and spray for mosquitos under the terms of this Agreement. NOW THEREFORE,in consideration of ten dollars and other good and valuable consideration exchanged between the parties,the receipt and adequacy of which are acknowledged unto each other,the parties agree as follows: 1. District accepts maintenance responsibility for the Facilities,but shall not be responsible for repairing any hardscape or landscape damaged in the reasonable exercise of its maintenance responsibility accepted hereby. Potable water distribution systems will be maintained up to and including the back flow preventer. Sanitary sewer collection systems will be maintained from the individual clean outs at each unit. 2. Sunset Cay and the Sub-Associations hereby grant District an easement for ingress,egress and maintenance of the facilities over,across and under all common elements of the Condominium property as necessary for the maintenance of the Facilities and for mosquito control. 3. The District's responsibility to provide mosquito spraying shall be contingent upon the annual appropriation of funds by the District as required by Florida law. 4. Sunset Cay hereby indemnifies,saves,defends and holds District(including, without limitation,District's officers,employees,agents and nominees) harmless from and against any and all losses,damages(including,without limitation,any and all consequential damages), costs,charges,expenses, claims,demands,causes of action,accounts,sums of money,reckonings, bounds,bills,covenants,controversies,agreements,promises,variances, trespasses,executions,and liabilities (including reasonable attorney fees and costs at all levels and/or negotiations)whatsoever, at law or in equity,whether in tort,in contract,or otherwise,which may be asserted or recovered against District(including,without limitation,District's officers,employees, agents and nominees),whether asserted by suit,proceeding,defenses, counterclaims, set-offs or otherwise,resulting from District's,its successors or assigns (including,without limitation,their invitees,licensees,franchisees,guests, lessees,employees,agents and nominees),exercise of its rights under this agreement. Sunset Cay's obligation to indemnify the District shall not arise if the District's liability is the result of grossly negligent or intentional wrongful acts of the District. I 1611 A8 J r 20, Agreed this L day of ATTEST: PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRI z � ! 1 Calvin Teague e+ ✓ v `4 ` •,_.Nairn an 621111 ,Dt l i x., STATE OF FLORIDA COUNTY OF COLLIER atletk The for={:oing instrument executed before me by as Chairman of the Board •'w pervisoief th ii ort of the Islands Comm I 'ty Irn•rovernent District, on this the day of 4.)/ ,204. is personally known to me or 11 produced. as identification. (SEAL) Notary Public 1611 A8 WITNESSES: SUNSET CAY AT PORT OF THE ISLANDS MASTER ASSOCIATION,INC.,a /' Florida corporation not for profit Charles Hawkins,President ,r (SEAL) Ale: STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Charles Hawkins,as President of Sunset Cay at Port of the Islands Master Association,Inc., on this the 13'6" day of Novetu.bzr ,2012. He is IX1 personally known to me or{] produced_ as identification. (SEAL) / 97/Wm..) Notary Public 4ypr°% Notary Public State of Florida John M Carr < ,(< My Commission EE105079 ?ay or Expires 06/20/2015 1611 Ag WITNESSES: SUNSET CAY VILLAS Il CONDOMINIUM ASSOCIATION,INC., a Florida corporation not for profit 'Tint name:. 0 A., M/11 tic jili' / President •w,r / (SEAL) 4110 Ar f Print Name:S5,4A) M • CAP it STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by gm &'.d`,as President of Sunset Cay Villas II Condominium Association,Inc.,on this the L day of Jai/1 u c# 2012. He is Oct personally known to me or[]produced as identification. (SEAL) €1(2 k 1 o4yY•`4 Notary Public State of Florida =i Elizabeth Ann Bauer a d My Commission 0D994601 'Co F. 0' EXptres 06/21/2014 1611 A8 WITNESSES: SUNSET CAY VILLAS III CONDOMINIUM ASSOCIATION, INC,, a Florida corporation not for profit " f _.. :J IAA i .. , 'or Print n$ r ,ss: , Alit h 1,President ( AL) Print Name: M4r y h/1 '`" i rr'13 STATE OF FLORIDA COUNTY OF COLLIER A AN Bart { The foregoing instrument was executed before me by / ,as President of Sunset Cay Villas III Condominium Association,Inc.,on this theZday of ns a ,6,14 ,2012. He is J personally known to me or U produced as identification. (SEAL) f , fs4.1 / �t.r- #¢y�� M. Notary Pubtto State of Florida Notary Public e , t John M Carr My Coprnfstion EE105079 Y+n#r*.p Expire 06/20/2015 loll A8 WITNESSES: SUNSET CAY VILLAS IV CONDOMINIUM ASSOCIATION,INC., a Florida corporation not for profit J 9 . - r- --P'o�' ► ,lC. Print name: n fl� � �8� .President (SEAL) t4 BaA1-4" Print Name: ` ±/' ci-eir STATE OF FLORIDA COUNTY OF COLLIER t7Hvr1� D&yec The foregoing instrument was executed before me by / ,as President of Sunset Cay Villas IV Condominium Association,Inc,,on this theeday of NOtewit6ar ,2012. He is IX personally known to me or U produced as identification. (SEAL) 4111.4�. � Notary Public 450 vw Notary Public State of Florida 1 John M Carr .1 My Commission EE105079 k Expires 06/20Y20l5 1611 Ag WITNESSES: SUNSET CAY VILLAS V CONDOMINIUM ASSOCIATION, INC., a Florida corporation not for profit r/ f� �i NA,{� f� �1r ,' / .'M► 't- R f • Week-40/44'00S Print name:1, to ° '`' r " ' 1 I President ,y-,'" (SEAL) Print Name: J % ,,c) ic STATE OF FLORIDA COUNTY OF COLLIER Cif40L.ES 4I JA The foregoing instrument was executed before me by i ,as President of Sunset Cay Villas V Condominium Association,Inc., on this the J day of Nouegrthe,-' ,2012. He isle) personally known to me or U produced as identification. (SEAL) / 411Pf if Notary Public oPY°4� Notary Public State of Florida F John M Carr Kin" MCes mEE105079 1611 A8 WITNESSES: SUNSET CAY VILLAS VI CONDOMINIUM : _ OCIATION,INC., a Florida corpora on as for profit rt. 4110111 e�Print name: L C cm-fia` President _ 'aa -? (SEAL) Print Name:,f3c1.,r 4 ct,rct a STATE OF FLORIDA COUNTY OF COLLIER AX2L) EW 5. J..i c.c.(A Rckr The foregoing instrument was executed before me by / , as President of Sunset Cay Villas Vi Condominium Association,Inc.,on this thereflny of,.(14-0u A A y ,203. He is kl personally known to me or U produced as identification. r, (SEAL) A ,, .a State or Roma otary Public f` [lit Ca,r • rG • • M Commis='...•E IOSOT9 Expks�0&r2atZG15 16I " A8 WITNESSES: SUNSET CAY VILLAS III CONDOMINIUM ASSOCIATION,INC., a Florida corporation not for profit fx 1 'tint name: tle 1 i/eLt_. 1 ' ' . ,l , r ;President (SEAL) Print Name r'ikitme"_ w STATE OF FLORIDA COUNTY OF COLLIER . Troffies- The foregoing instrument was executed before me by / ,as President of Sunset Cay Villas VII, Association,Inc.,on this th ay o£ . -- ,2012.g1e is KJ personally lmown to me or 11 produced as identification. (SEAL) "` 111-: /` A f Notary Public eviler_ Notary Public State of Florida _ John M Carr 11'0 o Q Expires 06/20/2015,05079 or a* F 1611 A8 WITNESSES: SUNSET CAY VILLAS VIII CONDOMINIUM ASSOCIATION,INC., a Florida c oration not for profit taa/ta . Litt(' j dc.,_,Le Print name:Da n i e I J. A sse 1 t 144-"4 4 C—. Oa 15 11 ,President Lid\l'iL (SEAL) Print Name: ,)e)in.n Let STATE OF FLORIDA COUNTY OF COLLIER Ica C,r, lasts fit. The foregoing instrument was executed before me by / ,as President of Sunset Cay Villas VIII Condominium Association,Inc.,on this the ,2.. day of raru.acz-r- 2012. He is I4 personally known to me or u produced as identification. (SEAL) .,,/ ,f4i all,- (el;;it Notary Public State of Florida /Notary Public „ John M Carr �f My Commission EE105079 "10F red" Expires 06/20/2015 1611 A8 WITNESSES: SUNSET CAY VILLAS IX CONDOMINIUM ASSOCIATION, INC., a Fi rida corporation not for profit L-",5„,"74/4 „,„1„..„_ IV Print name: r'Che•q g -) \S `...\\ ' '.._._ President A. 4, (SEAL) Print Name: ' ,e1A IA- K c STATE OF FLORIDA COUNTY OF COLLIER `:tool-11s P Du.i Kra The foregoing instrument was executed before me by / ,as President of Sunset Cay Villas IX Condominium Association, Inc.,on this thigaiay of,I2ov+enr. &. ' , 2012. He is personally known to me or [J produced as identi 'cation. (SEAL) "bk r 4 Notary Public Stabs of Florida Notary Public John M Carr 1 o/ MEy Cfireos m 0m12ssio0 2n 0 E5 E105079 1611 A8 WITNESSES: SUNSET CAY VILLAS X CONDOMINIUM ASSOCIATION,INC., a Florida corporation not for profit (0-*X177-ii Print name:t++' d4Z e%i'ur-Ir i , v Fiv. ear "'° ,President (SEAL) Print Name:5k74,,.J.3 e 1/4 v.v. •` STATE OF FLORIDA COUNTY OF COLLIER area I w be.rft- The foregoing instrument was executed before me by / ,as President of Sunset Cay Villas X Condominium Association,Inc.,on this thealday of No Lie rvi..62r' ,2012. He is[, personally known to me or[ j produced as identification. (SEAL) " '' .pin pay Notary Public State of Florida Notary Public f John M Carr c. $ My Commission EE105079 ?arc. Expires 06/20/2015 1611 A8 WITNESSES: SUNSET CAY VILLAS XI CONDOMINIUM ASSOCIATION,INC., a Florida corporation not for profit 'ill aw Print name: t lid CA^' II =' . E rkPresident f (SEAL) 111 ,tf 4. at `dw I I Print Name: ;o, t` Jo i STATE OF FLORIDA COUNTY OF COLLIER .dAty' L, Bae ft Jew The foregoing instrument was executed before me by 1 ,as President of Sunset Cay Villas XI Condominium Association,Inc.,on this thelday of Il?oo2.Azuo(• 2012. He is$personally known to me or u produced as identification. (SEAL) 1.r >V Notary Public for ry.t Notary Public State of Florida `d, John M Carr My Commission EE105079 Au Expires 06120/2015 1611 A8 WITNESSES: SUNSET CAY VILLAS XII CONDOMINIUM ASSOCIATION, INC., a Florida corporation not for profit á7' Print name:1'/ i r/4 bk-60.-) President 010 (SEAL) Print Name: AZA.261.-L`/ S STATE OF FLORIDA COUNTY OF COLLIER Ju l leorvt The foregoing instrument was executed before me by ,as President of Sunset Cay Villas XII Condominium Association,Inc.,on this thejday of i ouawttb2g-- ,2012.SIe is (personally known to me or L] produced as identification. (SEAL) / 9110 444,, 040 Put Notary Public State of Florida /f Notary Public John M Carr My Commisson EE105079 oa fo Expwee 06/20/2015 1611 A8 .SSES: SUNSET CAY LAKES CONDOMINIUM 1500 ASSOCIATION,INC., a Florida corporation not for profit 11: 0(1,t, ' �. ,, eresident 1.1°' (SEAL) Print Name: ;rn ,r I'.7 , STATE OF FLORIDA COUNTY OF COLLIER C om�-� /� 19(s &ttf NS The foregoing instrument was executed before me by / ,as President of Sunset Cay Lakes Condominium 1500 Association,Inc.,on this the /f day of ,2012. He is VI personally known to me or L]produced as identification. (SEAL) Notary Public � Notary Public State of Florida , Elizabeth Ann Bauer Cio0994901 vac,i Expires My omm 09/ssi211201n 174 1611 A8 WITNESSES: SUNSET CAY LAKES CONDOMINIUM 1700 ASSOCIATION,INC., a Florida corporation not for profit Va--V IsmAicy c /-/Aver7.2 Print name: ' '` re :1�%l F. ,1 /4,1)41 President / t _ (-SEAL) riot Name: ..()J S R STATE OF FLORIDA COUNTY OF COLLIER NAvcy C /MF/4*2 The foregoing instrument was executed before me by / ,as President of Sunset Cay Lakes Condominium 1700 Association,Inc.,on this the p26 day ofNaue*6 c 201251e is personally known to me or Li produced as identification. (SEAL) dp, / Mfr Af 4001 o,,,r, Notary Public state of Florida Notary Public = John M Carr My Commission EE105079 ka�o Expires 06/20/2015 , 1611 A8 WITNESSES: SUNSET CAY LAKES CONDOMINIUM 1800 ASSOCIATION,INC., a Florida corporation not for profit ie fiAeltAsA____L__An21- C z2J--_ Print name. r{9N J1/'— f1 't"?ch } !Owns e ,91=President (SEAL) Print Name:t're¢ yr"iff.v J` STATE OF FLORIDA COUNTY OF COLLIER r�.nc.. . N. Toa7N. ¢,cod, The foregoing instrument was executed before me by ,as President of 1� _ Sunset Cay Lakes Condominium 1800 Association, Inc.,on this the , day of NeVe.w+4.�?�-r 2012. He is ig personally known to me or[__]produced as identification. (SEAL) , / ' ttC Notary Public Public „of Pwt, Notary Public State of Florida John M Carr 14� ` My Commission EE105079 o��o Expires 06/20/2015 £ 611 A8 WITNESSES: SUNSET CAY LAKES CONDOMINIUM 1900 ASSOCIATION,INC., a Florida corporation not for profit ,President Print name�gG= rg /�/�� (.c��i h e (SEAL) Print Name: ti . e Lu,i4-n v STATE OF FLORIDA COUNTY OF COLLIER ot,e,E Mc4Ip i The foregoing instrument was executed before me by / ,as President of Sunset Cay Lakes Condominium 1900 Association,Inc., on this the /(v day of No. .a.c.6:Ks-- ,2012. He is [personally known to me or[__]produced as identification. (SEAL) :x.1 ii !1 Notary ublic ap1Y Pot Notary Public State of Florida c,„ John M Carr p� My Commission EE105079 •'ha0,oF Expires 06/20/2015 16 11 A8 WITNESSES: SUNSET CAY LAKES CONDOMINIUM 1600 ASSOCIATION,INC., a Florida corporation not for profit Print name: ... 014-kat tro.KK R S,4fLLf??4,[ fesident. tit {''�^�J'�f (SEAL) /. fir! �1 Print Name:._ #.4-A)/J1, CA eR STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by i ,as President of Sunset Cay Lakes Condominium 1600 Association,Inc.,on this the e 7 day of )la a !it" ,2012. He is lg personally known to me or[,produced, as identification. (SEAL) (2c 2014-1"1" Notary Public 8 ,L sky_ Notary Public State of Florida Elizabeth Ann Bauer mac, My Commission 0D994601 ?orro• Expires 06/21!2014 QUARRY COMMUNITY DEVELOPMENT DISTRIC� 611 A 9 c/o Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens, Florida 33410 (561) 630-4922 ET CE Fax: (561) 630-4923 12 "r"" April 19, 2013 By fkrt VIA CERTIFIED MAIL— RETURN RECEIPT REQUESTED Clerk of the Circuit Court Dwight E. Brock Collier County Courthouse 3301 E. Tamiami Trail, Building L, 6th Floor Naples, Florida 34112 Re: Quarry Community Development District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the following document relative to the above referenced Community Development District: 1.) Proposed 2013/2014 Fiscal Year Budget(Oct. 1, 2013 —Sept. 30, 2014) If you have any questions or comments, please contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. if f � Laura J. A er Enclosure 1611 A9 Quarry Community Development District Proposed Budget For Fiscal Year 2013/2014 October 1, 2013 - September 30, 2014 CONTENTS 16 I 1 A9 I PROPOSED BUDGET II DETAILED PROPOSED BUDGET III DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV ASSESSMENT COMPARISON PROPOSED BUDGET 1611 QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR 2012/2013 REVENUES ANNUAL BUDGET ON ROLL 0&M ASSESSMENTS 61,386 DEVELOPER DIRECT BILL 0&M ASSESSMENTS 34,767 ON ROLL DEBT ASSESSMENTS-BONDS 1,182,930 DEVELOPER DIRECT BILL DEBT ASSESSMENTS-BONDS 291,150 OTHER REVENUES 0 INTEREST INCOME 0 TOTAL REVENUES $ 1,570,234 EXPENDITURES SUPERVISOR FEES 0 PAYROLL TAXES(EMPLOYER) 0 ENGINEERING/MAINTENANCE 10,000 MANAGEMENT 36,000 LEGAL 5,000 ASSESSMENT ROLL 5,000 AUDIT FEES 4,000 ARBITRAGE REBATE FEE 1,000 INSURANCE 8,000 LEGAL ADVERTISING 1,200 MISCELLANEOUS 1,075 POSTAGE 900 OFFICE SUPPLIES 900 DUES&SUBSCRIPTIONS 175 TRUSTEE FEES 5,000 CONTINUING DISCLOSURE FEE 5,000 CONTINGENCY 8,300 TOTAL EXPENDITURES $ 91,550 REVENUES LESS EXPENDITURES $ 1,478,684 PAYMENT TO TRUSTEE(A-1 BOND) (1,385,360) BALANCE $ 93,324 COUNTY APPRAISER&TAX COLLECTOR FEE (43,551) DISCOUNTS FOR EARLY PAYMENTS (49,773) EXCESS/(SHORTFALL) $ - CARRYOVER FROM PRIOR YEAR 0 NET EXCESS/(SHORTFALL) $ - 4/17/2013 11:21 AM DETAILED PROPOSED BUDGET 161 ri A 9 QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUAL BUDGET BUDGET COMMENTS ON ROLL 0&M ASSESSMENTS 50,424 49,440 61,386#of Platted Lots X$85.01/.925 DEVELOPER DIRECT BILL 0&M ASSESSMENTS 45,820 45,818 34,767.#of Unplatted Lots X$85.01 ON ROLL DEBT ASSESSMENTS-BONDS 1,057,056 1,057,070 1,182,930 Payment To Trustee/.925 DEVELOPER DIRECT BILL DEBT ASSESSMENTS-BONDS 348,934 407,570 291`150 Based On Estimated Payment To Trustee OTHER REVENUES 0 0 0 . INTEREST INCOME 181 0 0 No Change From 2011/2012 Budget - TOTAL REVENUES $ 1,502,415 $ 1,559,898 $ 1,570,234 EXPENDITURES SUPERVISOR FEES 0 0 0 PAYROLL TAXES(EMPLOYER) 0 0 0 _ ENGINEERING/MAINTENANCE 8,525 10,000 10,000 No Change From 2012/2013 Budget _ MANAGEMENT 36,000 36,000 36,000$3,000 Per Month As Per Contract LEGAL 900 5,000 5,000 No Change From 2012/2013 Budget ASSESSMENT ROLL 5,000 5,000 5,000 As Per Contract AUDIT FEES 4,000 4,000 4,000 No Change From 2012/2013 Budget ARBITRAGE REBATE FEE 500 1,000 1,000 No Change From 2012/2013 Budget INSURANCE 7,728 8,200 8,000 2012/2013 Expenditure Was$6,500 LEGAL ADVERTISING 826 1,200 1,200 No Change From 2012/2013 Budget MISCELLANEOUS 458 1,075 1,075 No Change From 2012/2013 Budget POSTAGE 266 1,000 900$100 Decrease From 2012/2013 Budget OFFICE SUPPLIES 436 1,000 900$100 Decrease From 2012/2013 Budget DUES&SUBSCRIPTIONS 175 175 175 No Change From 2012/2013 Budget TRUSTEE FEES 4,917 5,000 5,000 No Change From 2012/2013 Budget CONTINUING DISCLOSURE FEE 5,000 4,000 5,000$1,000 Increase From 2012/2013 Budget CONTINGENCY 0 8,900 8,300 Contingency TOTAL EXPENDITURES $ 74,731 $ 91,550 $ 91,550 k REVENUES LESS EXPENDITURES $ 1,427,684 $ 1,468,348 $ 1,478,684 PAYMENT TO TRUSTEE(A-1 BOND) (1,349,420) (1,385,3601 (1,385,3601 2013 Payment to Trustee BALANCE $ 78,264 $ 82,988 $ 93,324 COUNTY APPRAISER&TAX COLLECTOR FEE (29,854) (38,728) (43,5511 3.5 Percent Of Total On Roll Tax Roll DISCOUNTS FOR EARLY PAYMENTS (37,8411 (44,260) (49,77314 Percent Of Total On Roll Tax Roll EXCESS/(SHORTFALL) $ 10,569 $ - $ - CARRYOVER FROM PRIOR YEAR 0 0 0 Carryover From Prior Year NET EXCESS/(SHORTFALL) $ 10,569 $ - _ $ - 4/17/2013 11:21 AM I A9 DETAILED PROPOSED DEBT SERVICE BUDGET, 6 I 1 QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1, 2013 -September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUAL BUDGET BUDGET COMMENTS Interest Income 825 0 0 Projected Interest For 2013/2014 NAV Assessment Collection 1,000,486 977,790 1,094,210 Net Debt Service Collection Developer Direct Bill Assessment 348,934 407,570 291,150_Net Developer Direct Debt Service Collection Total Revenues $ 1,350,245 $ 1,385,360 $ 1,385,360_ EXPENDITURES Principal Payments-Al 390,000 375,000 400,000 Principal Payment Due In 2014 Interest Payments-Al 1,004,644 974,188 952,876 Interest Payments Due In 2014 A-1 Bond Redemption 0 36,172 32,484 Estimated Excess Debt Collections Total Expenditures $ 1,394,644 $ 1,385,360 $ 1,385,360 Excess/(Shortfall) $ (44,399) $ - Series 2005 A-1 Bond Information Original Par Amount= $57,875 Annual Principal Payments Due= May 1st Interest Rate= 5.50% Annual Interest Payments Due= May 1st&November 1st Issue Date= October 2005 Maturity Date= May 2036 4/17/2013 11:21 AM I I I i611 A9 Quarry Community Development District Assessment Breakdown 2013-2014 Pre Special Bond Redemptions Total Assessment Grossed up for Fees& Pre Special Redemptions Assessments Number of Units Discount(Net Assessment X/0.9251 Operation&Maintenance 401 $36,851 Debt 401 $895,135 Total 401 $931,986 Post Special Bond Redemptions Number of Units for Total O&M Grossed up for Fees& Operation&Maintenance Fiscal Year 2013-2014 Discount(Net O&M X/0.925) Platted Coach Homes 24 $2,205 Single Family Homes('55) 46 $4,227 Single Family Homes('67) 70 $6,432 Single Family Homes(75) 103 $9,465 Single Family Homes(90) 24 $2,205 5 Story Condos 0 $0 Total Platted 267 $24,535 Un-Platted Coach Homes 124 $10,541 • Single Family Homes('55) 35 $2,975 ' Single Family Homes(67) 71 $6,035 • Single Family Homes(75) (21) ($1,785) • Single Family Homes('90) 0 $0 ' 5 Story Condos 200 $17,001 " Total Un-Platted 409 $34,767 ' Total 676 $59,302 Number of Units for Total Debt Grossed up for Fees& Debt Fiscal Year 2013-2014 Discount(Net Debt X/0.9251 Platted Coach Homes 24 $16,605 Single Family Homes(55) 46 $39,286 Single Family Homes(67) 70 $65,838 Single Family Homes(75) 103 $114,692 Single Family Homes(90) 24 $51,373 5 Story Condos 0 $0 Total Platted 267 $287,795 tin-Platted • Coach Homes 124 $79,360 Single Family Homes(55) 35 $27,650 • Single Family Homes('67) 71 $61,770 Single Family Homes(75) (21) ($21,630) • Single Family Homes('90) 0 $0 5 Story Condos 200 $144,000 ' Total Un-Platted 409 $291,150 * Total 676 $578,945 Total Gross Operating&Maintenance Assessment Number of Total Units Total Gross Pre Special Redemption Total Gross Post Special Redemption Total Gross O&M Assessments Gross 0&M Assessments Total 1,077 $36,851.00 $59,302.00 $96,153.00 Total Gross Debt Assessment Number of Total Units Total Gross Pre Special Redemption Total Gross Post Special Redemption Total Gross Debt Assessments Gross Debt Assessment Total 1,077 $895,135.00 $578,944.59 $1,474,079.59 Operating&Maintenance Assessment Comparison Number of Total Units Final FY 2012/2013 Proposed FY 2013/2014 1 Year Cg han e Gross 0&M Assessment Comparison Per Unit 1,077 $91.90 $91.90 ($0.00) Gross O&M Amounts per unit(Total O&M Expenditures/1,077 Lots/0.925 D&F))= $91.90 "Note:No Fees or Discounts have to be Collected for Un-Platted Direct Billed Assessments. 4/172013 11:21 AM IV loll A 1 0 VERONA WALK COMMUNITY DEVELOPMENT DISTRICT c/o Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens,Florida 33410 (561)630-4922 j 1, ,; 114 Fax (561)630-4923 , Q.I d April 29,2013 By_e)f,Y1P-'KT VIA CERTIFIED MAIL— RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East,#102 Naples,Florida 34112-5324 Re: Verona Walk Community Development District To Whom It May Concern: Pursuant to Florida law,enclosed please find a copy of the following document relative to the above referenced Community Development District: L) Proposed Fiscal Year 2013/2014 Budget(Oct. 1,2013—Sept. 30,2014) If you have any questions or comments,please contact our office. Sincerely, SPECIAL DISTRICT SERVICES,INC. , Laura I, Archer Enclosure cr) r C ' ! ■ 1611 A10 Verona Walk Community Development District Proposed Budget For Fiscal Year 2013/2014 October 1, 2013 - September 30, 2014 CONTENTS 1611 AlO I PROPOSED BUDGET II DETAILED PROPOSED BUDGET III DETAILED PROPOSED DEBT SERVICE FUND BUDGET (SERIES 2004) IV DETAILED PROPOSED DEBT SERVICE FUND BUDGET (SERIES 2006) V ASSESSMENT COMPARISON e] 1611 Alp • PROPOSED BUDGET VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR 2013/2014 REVENUES BUDGET 0&M ASSESSMENTS 93,995 DEBT ASSESSMENTS-SERIES 2004 600,579 DEBT ASSESSMENTS-SERIES 2006 693,890 OTHER REVENUES 0 INTEREST INCOME 540 TOTAL REVENUES $ 1,389,004 EXPENDITURES SUPERVISOR FEES 0 PAYROLL TAXES(EMPLOYER) 0 ENGINEERING/MAINTENANCE 20,000 MANAGEMENT 37,080 SECRETARIAL 4,200 LEGAL 7,500 ASSESSMENT ROLL 10,000 AUDIT FEES 4,500 ARBITRAGE REBATE FEE-SERIES 2004 650 ARBITRAGE REBATE FEE-SERIES 2006 650 INSURANCE 5,750 LEGAL ADVERTISING 1,250 MISCELLANEOUS 800 POSTAGE 500 OFFICE SUPPLIES 700 DUES&SUBSCRIPTIONS 175 TRUSTEE FEES-SERIES 2004 3,500 TRUSTEE FEES-SERIES 2006 3,500 CONTINUING DISCLOSURE FEE-SERIES 2004 1,000 CONTINUING DISCLOSURE FEE-SERIES 2006 1,000 TOTAL EXPENDITURES $ 102,755 REVENUES LESS EXPENDITURES $ 1,286,249 PAYMENT TO TRUSTEE(SERIES 2004) (555,536) PAYMENT TO TRUSTEE(SERIES 2006) (641,848) BALANCE $ 88,865 COUNTY APPRAISER&TAX COLLECTOR ADMINISTRATIVE COSTS (47,902) DISCOUNTS FOR EARLY PAYMENTS (56,233) EXCESS/(SHORTFALL) $ (15,270) CARRYOVER FROM PRIOR YEAR 15,270 NET EXCESS/(SHORTFALL) $ - Note:Projected Available Funds Balance As Of 9-30-13 is$150,000 4/26/2013 12:33 PM I 1611 A10 . , DETAILED PROPOSED BUDGET VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR "FISCAL 1EEAR.. 2011/2012 2012/2013 REVENUES ACTUAL BUDGET COMMENTS O&M ASSESSMENTS 96,451 93,995• 93265 Expenditures Less Interest&Carryover/.925 DEBT ASSESSMENTS-SERIES 2004 600,142 800,579 it0:574 Bond Payments/.925 DEBT ASSESSMENTS-SERIES 2006 692,649 693,890 ; 3 Bond Payments/.925 OTHER REVENUES 0 0 .. tf INTEREST INCOME 542 540 .:-.;. -,5 : 40 Interest Pro(ected At$45 Per Month TOTAL REVENUES $ 1,389,784 $ 1,389,004 $ _T,' 't. EXPENDITURES SUPERVISOR FEES 0 2,400 -• - -- _f1 Line Item Eliminated PAYROLL TAXES(EMPLOYER) 0 192'---.-..: _:: -_ " '-0 Line Item Eliminated ENGINEERING/MAINTENANCE 11,445 20,000 53;0@ ll<CDDOrms Water Management&Drainage Structures MANAGEMENT 35,412 36,468 WOO CPI Adjustment SECRETARIAL 4200 4200. --_----4..i39D No Change From 2012/2013 Budget LEGAL 7,208 7,500 - -3,500 No Change From 2012/2013 Budget ASSESSMENT ROLL 10,000 10,000 As Per Contract AUDIT FEES 4,500 4,500 4:4,8 No Change From 2012/2013 Budget ARBITRAGE REBATE FEE-SERIES 2004 650 850` ''.'y' - -40 No Change From 2012/2013 Budget ARBITRAGE REBATE FEE-SERIES 2006 650 650- - .--- 1150 No Change From 2012/2013 Budget INSURANCE 5250 5,500 ';050,2012/2013 Expenditure Was$5,500 LEGAL ADVERTISING 847 1,250 -.442150 No Change From 2012/2013 Budget MISCELLANEOUS 687 800 900 No Change From 2012/2013 Budget POSTAGE 302 500 - 56(1 No Change From 2012/2013 Budget OFFICE SUPPLIES 621 700 a g -° ice&- No Chance From 2012/2013 Budget DUES&SUBSCRIPTIONS 175 175. s . No Change From 2012/2013 Budget TRUSTEE FEES-SERIES 2004 3,233 3,500=- 3,500 No Change From 2012/2013 Budget TRUSTEE FEES-SERIES 2006 3,231 3,500-.- 3,500 No Change From 2012/2013 Budget CONTINUING DISCLOSURE FEE-SERIES 2004 1,000 1,000 1611 A10 DETAILED PROPOSED DEBT SERVICE (SERIES 2004) FUND BUDGET VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUAL ANNUAL BUDGET ANNUAL BUDGET COMMENTS Interest Income 57 500 500 Projected Interest For 2013/2014 NAV Collection 556,036 555,536 555,536 Maximum Debt Service Collection Prepaid Bond Collection 22,137 0 0 Prepaid Bond Collection Total Revenues $ 578,230 $ 556,036 $ 556,036 EXPENDITURES Principal Payments 140,000 145,000 155,000 Principal Payment Due In 2014 Interest Payments 412,718 400,287 391,511 Interest Payments Due In 2014 ,Principal Prepayments 0 10,749 9,525 Principal Prepayments Total Expenditures $ 552,718 $ 556,036 $ 556,036 Excess/(Shortfall) $ 25,512 $ - $ - Series 2004 Bond Information Original Par Amount= $720,000 Annual Principal Payments Due= May 1st Interest Rate= 5.85% Annual Interest Payments Due= May 1st&November 1st Issue Date= November 2004 Maturity Date= May 2035 4/26/2013 12:33 PM I I I I 161 .1A10 PROPOSED DETAILED DEBT SERVICE(SERIES 2006) FUND BUDGET VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2013/2014 October 1,2013-September 30,2014 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/2012 2012/2013 2013/2014 REVENUES ACTUAL BUDGET BUDGET COMMENTS Interest Income 59 500 500 Projected Interest For 2013/2014 NAV Collection 642,348 641,848 641,848 Maximum Debt Service Collection Prepaid Bond Collection 16,538 0 0 Prepaid Bond Collection Total Revenues $ 658,945 $ 642,348 $ 642,348 EXPENDITURES Principal Payments 180,000 170,000 180,000 Principal Payment Due In 2014 Interest Payments 479,988 466,550 457,144 Interest Payments Due In 2014 Principal Prepayments 0 5,798 5,204 Principal Prepayments Total Expenditures $ 659,988 $ 642,348 $ 642,348 Excess/(Shortfall) $ (1,043) $ - $ - Series 2006 Bond Information Original Par Amount= $9,520,000 Annual Principal Payments Due= May 1st Interest Rate= 5.375% Annual Interest Payments Due= May 1st&November 1st Issue Date= May 2006 Maturity Date= May 2037 4262013 12:33 PM IV 16 11A1 ( . • . . Verona Walk Community Development District Assessment Comparison Fiscal Year Fiscal Year Fiscal Year Fiscal Year Lot 2010/2011 2011/2012 2012/2013 2013/2014 Size Assessment* Assessment* Assessment' Projected Assessment' Phase One Townhome 26' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Cayman Debt $ 600.00 $ 600.00 $ 600.00 $ 600.00 Total $ 647.99 $ 647.79 $ 647.50 _$ 647.50 Duplex 36' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Capri/Carrington Debt $ 600.00 $ 600.00 $ 600.00 $ 600.00 Total $ 647.99 $ 647.79 $ 647.50 $ 647.50 Single Family 50' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Oakmont Debt $ 706.00 $ 706.00 $ 706.00 $ 706.00 Total $ 753.99 $ 753.79 $ 753.50 $ 753.50 Single Family 60' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Carlyle Debt $ 812.00 $ 812.00 $ 812.00 $ 812.00 Total $ 859.99 $ 859.79 $ 859.50 $ 859.50 Phase Two Duplex 36' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Capri/Carrington Debt $ 600.00 $ 600.00 $ 600.00 $ 600.00 Total $ 647.99 $ 647.79 $ 647.50 $ 647.50 Single Family 40' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Garden Debt $ 600.00 $ 600.00 $ 600.00 $ 600.00 Total $ 647.99 $ 647.79 $ 647.50 $ 647.50 Single Family 50' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Oakmont Debt $ 706.00 $ 706.00 $ 706.00 $ 706.00 Total $ 753.99 $ 753.79 $ 753.50 $ 753.50 Single Family 60' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Carlyle petit $ 812.00 $ 812.00 $ 812.00 $ 812.00 Total $ 859.99 $ 859.79 $ 859.50 $ 859.50 Single Family 65' Administrative $ 47.99 $ 47.79 $ 47.50 $ 47.50 Estate Debt 8 812.00 $ 812.00 $ 812.00 $ 812.00 Total $ 859.99 $ 859.79 $ 859.50 $ 859.50 *Assessments Include the Following: 4%Discount for Early Payments 2%County Tax Collector Costs 1.5%County Tax Collector Costs Community Information: Phase I Maximum Annual No.of Units Type Front Footage Name Debt Assessment Bond Prepayments 246 Townhome 26' Cayman $ 600 2 350 Duplex 36' Capri/Carrington $ 600 5 242 Single Family 50' Oakmont $ 706 4 97 Single Family 60' Carlyle , $ 812 0 935 11 Phase II Maximum Annual No.of Units Type Front Footage Name Debt Assessment Bond Prepayments 328 Duplex 36' Capri/Carrington $ 600 2 224 SF 40' Garden $ 600 0 345 SF 50' Oakmont $ 706 3 81 SF 60' Carlyle $ 812 0 66 SF 65' Estate $ 812 0 1044 5 4/26/2013 12'33 PM v I ,. Al. I COLLIER COUNTY FLORIDA 7>', REQUEST FOR LEGAL ADVERTISING OF PUBLIC HEARINGS To: Clerk to the Board: Please place the following as a: ® Normal legal Advertisement ❑ Other: (Display Adv.,location,etc.) Originating Dept/Div: Code Enforcement Person: Diane Flagg,Code Enforcement Director Date: 02/10/12 Petition No.(If none,give brief description): Public Notice from the Code Enforcement Department of Collier County,Florida. Notice about weeds or grasses over 18 inches in height-Ordinance 2005-44 Petitioner: (Name&Address): Name&Address of any person(s)to be notified by Clerk's Office: (If more space is needed,attach separate sheet)Diane Flagg,Code Enforcement Director Hearing before BCC BZA Other Requested Hearing date: N/A Newspaper(s)to be used: (Complete only if important): ® Naples Daily News ❑ Other ❑ Legally Required Proposed Text: (Include legal description&common location&Size: Please see Ordinance, attached. This notice needs to be published for a minimum of(4)four Sundays beginning 02/19/12 and on every other Sunday thereafter. Companion petition(s),if any&proposed hearing date: Does Petition Fee include advertising cost? ®Yes ❑ No If Yes,what account should be charged for advertising costs? Reviewed by: Ace D W n V ]- M Serrano for D.Flagg 02/10/12 1•U • `15D0l3 ` 0 Division Administrator or Designee Date List Attachments: DISTRIBUTION INSTRUCTIONS A. For hearings before BCC or BZA: Initiating person to complete one copy and obtain Division Head approval before submitting to County Manager. Note: If legal document is involved,be sure that any necessary legal review,or request for same,is submitted to County Attorney before submitting to County Manager. The Manager's office will distribute copies: ❑ County Manager agenda file: to ❑Requesting Division ❑ Original Clerk's Office B. Other hearings: Initiating Division head to approve and submit original to Clerk's Office,retaining a copy for file. *********************************************************}}************************************************** FOR CLERK'S OFFICE USE ONLY: - air/Ill/It Date Received: 1D 2132/Date of Public hearing: (MAIM 1 / Date Advertised: d'l� , =+ 3-1 1611 ' All Ann P. Jennejohn From: Martha S.Vergara Sent: Friday, February 10, 2012 11:48 AM To: Ann P.Jennejohn Subject: FW: Req to release Attachments: PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY.docx; Request_for_legal_advertisment_form[1].doc From: SerranoMarlene j mailto:MarleneSerrano @colliergov.netj Sent: Friday, February 10, 2012 11:47 AM To: Martha S. Vergara Cc: Dantini, Sharon Subject: FW: Req to release Hi Martha, Please find attached the request for advertisement and the Ordinance wording. I don't have the PO yet, so I requested that the advertisement starts on 02/19/12 to ensure the release of the PO. If you need anything else, please let me know. Have a great weekend! Marlene Serrano Manager Code Enforcement Department Growth Management Division Planning& Regulation Ph: (239)252-2487 Fx: (239)252-3926 Cott.County From: WellsLaura Sent: Friday, February 10, 2012 11:18 AM To: SerranoMarlene Cc: LaPierreBarbara Subject: FW: Req to release Marlene, 1 ioD.6 s 1 i A FYI - I have a Req #10185414 for Naples Daily News that Ken has released. I've sent an email to Rhonda Tibbetts and Randy Jones to please review the req. and covert to a PO number ASAP. Thanks, .aura 111€4 Collier County Growth Management Division Planning&Regulation Operations Ilept. Budget Analyst Phone:239-252-5851 Fax:239-252-6702 From: KovenskyKenneth Sent: Friday, February 10, 2012 11:01 AM To: WellsLaura Subject: RE: Req to release Completed. Ken Kovensky,MS,PMP Financial and Operational Support Manager Growth Management Division,Planning&Regulation Operations&Regulatory Management 2800 N.Horseshoe Drive,Naples,FL 34104 (239)252-2388(office) (239)252-6563(fax) kennethkovensky@colliergov.net From: WellsLaura Sent: Friday, February 10, 2012 10:33 AM To: KovenskyKenneth Subject: Req to release Please release req#10185414 for Naples Daily News, opened for$1,000 for Code Enforcement. Thanks, 4arara? d4 Collier County 2 1611 All Ann P. Jennejohn From: SerranoMarlene <MarleneSerrano @colliergov.net> Sent: Friday, February 10, 2012 12:27 PM To: Ann P.Jennejohn; Dantini, Sharon Subject: Re: Req to release Ann, Just received the PO 4500134620. Ok to advertise! Have a great weekend, Marlene Serrano From: SerranoMarlene Sent: Friday, February 10, 2012 12:22 PM To: Ann P. Jennejohn Subject: Re: Req to release Thank you! Marlene Serrano From: Ann P. Jennejohn fmailto:Ann.Jenneiohn@collierclerk.com] Sent: Friday, February 10, 2012 12:19 PM To: SerranoMarlene Subject: RE: Req to release I'll get that ad ready to send to NDN, Marlene. The address for the Courthouse (as well as other buildings in our complex) was changed by the Post Office in 2010 to: 3315 Tamiami Trail East May I change the address in the ad to reflect that 3315 address? (I thought I'd better ask you first) Please let me know if that's alright with your department. I'll get it ready to go and send it as soon as you can get me a PO#. Thank you! Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239-252-8406 239-252-8408 (Fax) From: Martha S. Vergara Sent: Friday, February 10, 2012 11:48 AM To: Ann P. Jennejohn Subject: FW: Req to release 1 1614FA11 Ann P. Jennejohn To: legals @naplesnews.com Subject: Code Enforcement Annual Notice Attachments: Code Enforcement Annual Notice 2012 .doc; Code Enforcement 4-week Public Notice.doc Good Afternoon, Please advertise the attached "Annual Notice" on the four following dates: Sunday, February 19, 2012; Sunday, February 26, 2012: Sunday, March 4, 2012 and Sunday, March 11, 2012. Thank you! Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239-252-8406 239-252-8408 (Fax) 1 1611A11 PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2005-44 The Collier County Litter,Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s)or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL, 34142,as applicable. A posted notice may at the option of the County, be used in lieu of mailing individual letters to property owners.After ten (10)days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20)days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded,this Order may constitute a lien on ALL of the violator's real and personal property in Collier County.This lien may be paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one (1)year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners,will be at the option of the County.The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number(239)252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104. 1611 All Ann P. Jennejohn From: Green, Amy <AGreen @Naplesnews.com> Sent: Monday, February 13, 2012 12:44 PM To: Ann P.Jennejohn Subject: Ad Confirmation Attachments: UA51457jpg Please provide approval. Thank You, Naples News Legals Thank you for placing your ad. bate 02/13/12 Publication NON Account Number 744105 Ad Number 1936009 Total Ad Cost $628.37 i 1611 All PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2005 The Collier County Litter, Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property oi^ ner(s) or posted on the lot. If posted, a copy of thiis notice will also be posted at the Collier County Courthouse at 3315 Tamlami Trail E., Naples FL 34112 or the Irrirnokalee Courthouse at 10`6 1st Street S. Irnmokalee FL, 34142. as applicable. A posted notice may, at the option of the County, e used in lieu of mailing individual letters to property owners After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing fees plus en administrative fee of one hundred dollars ( 1OO 00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included iii a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will he imposed by the Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of the violator's real and personal property in Collier County. This lien may be bpaid without further costs, within twenty (20) days from the date of determination y the Special Magistrate for Collier County If the lien remains unpaid after one (1) year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for In Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Cone Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number (239) 252-2440; located at 2800 North Horseshoe Drive, aples, FL 34104 February 19 & 26, 2012 & March .1 & 11, 2012 No. 1936009 1611 A11 Ann P. Jennejohn From: SerranoMarlene <MarleneSerrano @colliergov.net> Sent: Monday, February 13, 2012 2:02 PM To: Ann P.Jennejohn Subject: RE:Ad Confirmation Ann, Thank you! The ad is ok to run. It should be every other Sunday after February 19th. I appreciate your help... Marlene Serrano Manager Code Enforcement Department Growth Management Division Planning & Regulation Ph: (239)252-2487 Fx: (239)252-3926 Original Message From: Ann P. Jennejohn fmailto:Ann.Jennejohn@collierclerk.coml Sent: Monday, February 13, 2012 1:08 PM To: SerranoMarlene Subject: FW: Ad Confirmation Hi Marlene, Please check over your attached Code Enforcement Public Notice that is scheduled to run in the Naples Daily News on Sunday, February 19; Sunday, February 26; Sunday, March 4 and Sunday, March 11, 2012. As soon as you send me your approval, I can give Naples Daily News the "O.K." to go-ahead and publish the notice on those dates. **I'll make sure you get one of the original Affidavits of Publication when it's sent to our office. Thank you! Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239-252-8406 239-252-8408 (Fax) i 1611 All Ann P. Jennejohn From: Green, Amy <AGreen @Naplesnews.com> Sent: Tuesday, February 14, 2012 9:24 AM To: Ann P.Jennejohn Subject: Ad Confirmation Attachments: UA5124D jpg Ann, I received your request to change the dates on this ad. Our calendar won't allow me to schedule as far in advance as April 1st. Please advise as to whether you'd prefer a sooner publication date than April 1st, or whether you'd like an additional ad to be scheduled within the next two weeks for that ad. Thank You, Naples News Legals Thank you for placing your ad. bate 02/14/12 Publication NbN Account Number 744105 Ad Number 1936009 Total Ad Cost $501.83 1 161 , 1411 PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDiNANCE 2005-44 The Collier County Litter, Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots, shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s) or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiarmrt Trail E. Naples FL 34112 or the Imrnolcalee Courthouse at 106 1st Street S. lrnrnokalee FL, 34142, as applicable. A posted notice may, at the option of the County. be used in lieu of mailing individual letters to property owners. After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing ees plus an administrative fee of one hundred dollars ($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots.. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoice. If the invoked bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of the .violator's real and personal property in Collier County. This lien may be paid without further costs, within twenty (2O daps fromi the date of determination by the Special Magistrate for Collier County if the lien remains unpaid after one (1) year from the date of the recording of the lien, Collier County may bring suit to Foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners. will be at the option of the County. The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department Compliance wilh this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number (239) 252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104 February 19, March 4 $& 18, 2012 No. 1936009 -611 ' A11 1 Ann P. Jennejohn From: Green,Amy <AGreen @Naplesnews.com> Sent: Tuesday, February 14, 2012 10:04 AM To: Ann P.Jennejohn Subject: RE:Ad Confirmation Ann, I've registered your approval for the ad and I'll wait to hear back from you regarding April 1st. Thank You, Amy Green Legal Advertisements Naples Daily News Main Office: 239-263-4710 Direct Fax: 239-325-1251 Email: legals @nap lesnews.com www.naplesnews.com Original Message From: Ann P. Jennejohn [mailto:Ann.Jennejohn @collierclerk.coml Sent: Tuesday, February 14, 2012 10:01 AM To: Green, Amy Subject: RE: Ad Confirmation Thank you Amy! I'll see what Code Enforcement wants to do on that last date. They just may want to run a separate notice on that date April 1 date. I'll find out. In the meantime do I need me to do anything else regarding having the ad run on those three Sundays; Feb 19, March 4 and March 18?? Please let me know if I should do anything else.... Thanks again Amy, Ann Original Message From: Green, Amy Imailto:AGreen @Naplesnews.coml Sent: Tuesday, February 14, 2012 9:24 AM To: Ann P. Jennejohn Ann P. Jennejohn 16 1 1 - A Al 1 From: Ann P.Jennejohn Sent: Tuesday, February 14, 2012 10:24 AM To: Serrano, Marlene Subject: FW:Ad Confirmation Attachments: UAS124Djpg Tracking: Recipient Delivery Serrano,Marlene Delivered:2/14/2012 10:24 AM Hi Marlene, The dates on that ad have been changed, but unfortunately Naples Daily News is unable to schedule an ad for publication this far out in advance. (email below from NDN) Do you want us to send them a "new" request (using the same ad of course) in a few weeks? In the meantime the ad is scheduled to run (please see attached) on Sunday, February 19, Sunday, March 4 and Sunday, March 18. Just let me know what you'd like to do about that last date a.s.a.p. Thanks Marlene, Ann Original Message From: Green, Amy fmailto:AGreen @Naplesnews.coml Sent: Tuesday, February 14, 2012 9:24 AM To: Ann P. Jennejohn Subject: Ad Confirmation Ann, I received your request to change the dates on this ad. Our calendar won't allow me to schedule as far in advance as April 1st. Please advise as to whether you'd prefer a sooner publication date than April 1st, or whether you'd like an additional ad to be scheduled within the next two weeks for that ad. Thank You, Naples News Legals Thank you for placing your ad. Date 02/14/12 Publication NDN Account Number 744105 Ad Number 1936009 1 loll ' All Thank you for placing your classified advertisement. The following represents the current text of your advertisement: PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2005-44 The Collier County Litter,Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s) or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiami Trail E.,Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL, 34142, as applicable. A posted notice may, at the option of the County,be used in lieu of mailing individual letters to property owners. After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of the violator's real and personal property in Collier County. This lien may be paid without further costs, within twenty(20) days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one (1) year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173,Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number (239) 252-2440; located at 2800 North Horseshoe Drive,Naples, FL 34104. February 19, March 4 & 18, 2012 No. 1936009 1611 All Ann P. Jennejohn From: SerranoMarlene <MarleneSerrano @colliergov.net> Sent: Tuesday, February 14, 2012 11:52 AM To: Ann P.Jennejohn Subject: RE: Ad Confirmation Ann, It sounds good. Thank you for your help! Marlene Serrano Manager Code Enforcement Department Growth Management Division Planning & Regulation Ph: (239)252-2487 Fx: (239)252-3926 Original Message From: Ann P. Jennejohn fmailto:Ann.Jennejohn®collierclerk.coml Sent: Tuesday, February 14, 2012 11:34 AM To: SerranoMarlene Subject: RE: Ad Confirmation O.K. :) So, I'll wait about two weeks, send them that same ad and have them run it on Sunday, April 1st. I'll use the same PO #too. I want to make sure you're "o.k." with that procedure? Will that work for you? Thanks again! Ann Original Message From: SerranoMarlene fmailto:MarleneSerrano@colliergov.netl Sent: Tuesday, February 14, 2012 11:01 AM To: Ann P. Jennejohn Cc: Dantini, Sharon Subject: RE: Ad Confirmation Hi Ann, Yes, please send NDN a new request for the weeks following February 19th. I will be out on FMLA this Friday, but if you need any assistance from our department, please reach Sharon Dantini. She can assist you. Thank you again for all your help. :-) 1 Ann P. Jennejohn 1611A11 From: Ann P.Jennejohn Sent: Tuesday, February 14, 2012 12:56 PM To: 'Green, Amy' Subject: RE:Ad Confirmation Tracking: Recipient Delivery 'Green,Amy' Delivered:2/14/2012 12:56 PM Hi again Amy, I'm going to send that ad that Code Enforcement wanted published on April 1st as a separate ad. I'll probably wait until around the middle of March before I send it. Thank you again for all of your help, it's very appreciated. Ann Original Message From: Green, Amy [mailto:AGreen @Naplesnews.coml Sent: Tuesday, February 14, 2012 10:04 AM To: Ann P. Jennejohn Subject: RE: Ad Confirmation Ann, I've registered your approval for the ad and I'll wait to hear back from you regarding April 1st. Thank You, Amy Green Legal Advertisements Naples Daily News Main Office: 239-263-4710 Direct Fax: 239-325-1251 Email: legals@naplesnews.com www.naplesnews.com Original Message From: Ann P. Jennejohn j mailto:Ann.Jennejohn€collierclerk.coml 1 161 1 A_- A 11 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News BCC/CODE ENFORCEMENT FINANCE DEPARTMENT 3301 TAMIAMI TRL E #F 7TH NAPLES FL 34112 REFERENCE : 068782 59678980 PUBLIC NOTICE FROM T State of Florida Counties of Collier and Lee Before the undersigned authority, personally appeared Barbara Boyer, says that she serves as the Sales Coordinator, of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida: distributed in Collier and Lee counties of PUBLIC NOTICE PROM THE CODE ENFORCEMENT DEPARTMENT Florida; that the attached copy of advertisi OFCOLLI�RCOUNTY,FLORIDA PY NOTICE ABOUT WEEDS OR GRASSS OVER 18 INCHES published in said newspaper on dates listed. INHEIG T-ORDINANCE Affiant further says that the said Naples 'The Confer County Litter; Weed.and Exotics Control Ordinance requires"that all Y P owners of developed and undeveloped lots shall control all excessive growth of News is a newspaper published at Naples, in grasses or weedz over 18 inches by mowing.All lots with such vegetation over 18 P P calsg in height wip be ldentitd by d Code Enforcement investigator and a Notice Collier Count nd that the said of Violation and Order to Correa may, at the County's option, be mailed to the Y r Florida,r property owner(s)or posted on the lot.If posted,a copy of this notice will also be newspaper has heretofore been continuously ported at the Collier County,Courthouse at 3315 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at.106 1st Street S. Immokalee FL, 34142, 'as applicable. day and has been entered as second class mai: A posted notice may, at the option of the coupty, ba used in lieu of mailing individual letters to property,owners.After ten(1 days from the;date of posting matter at the post office in Naples, in said or mailing,rf no action geDjFeei..he County will abate the yiqlaieton by contracting for the lot to be mow by a drown g cree actor.A brlWw)n en be sent to the Collier County, Florida, for a period of 1 yE lot's owner of recordr the mowing fees plus an administrative fee of one hundred dollars(6100.00). Additional charges can be assessed for oversized lots or next preceding the first publication of the extremely overgrown lots. Repeat violators'may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing attached copy of advertisement; and affiant pprogrammstrtutedbytheEounty. The owner must remit payment for the amounts billed within twenty (20) days further says that he has neither paid nor from the mailing of'the County's invoice.if the invoiced bill is not paid within this twenty-day-period a,Determinatiop.Order assessing a lien will be imposed by the promised any person, firm or corporation any Special Magistrate. If certified and recorded, this Order may constitute a lien he ALL ofthe violators real and ppeersrsopnal propperty in Collier County.This lien may be discount, rebate, commission or refund for th paid without further costs within twenty(20)days from the date of determination by the Special Magistrate for Collier Counttyy..If the lien remains unpaid after one(1) purpose of securing this advertisement for year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter in,Florida Statutes. publication in the said newspaper. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of Sending mailed Notices of Violation to owners, in particular absentee;owners, will be at the option of the County. The PUBLISHED ON: 02/19 0 3/0 4 03/18 cooperation of all affected property owners will assist in reducing the large number of complaints about,such nuisances received each year by the Code Enforcement Department. Compliance with this'requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding-these procedures can be addressed to the Code Enforcement Department Phone number (239) 252-2440 ocated at 2800 North Horseshoe Drive,Naples,FL 34104. February 19 Marrh 4 8 18 2012 - No 1436009 AD SPACE : 68 LINE FILED ON: 03/19/12 Signature of Affian V4V:7') ,f 1.1 Sworn to and Subscribed b ore me : , 0,21- day of AqGttth.._. 20 Personally known by me bArrAhiLA CAROL PAWLINSKI foF' t' MY COMMISSION#EE 45538 )4,;:471 EXPIRES:November 28,2014 tl144 P,(Fld; Bonded Thai Pichard Insurance Agency X611 Ann P. Jennejohn To: legals @naplesnews.com Subject: Code Enforcement Notice Attachments: Code Enforcement Annual Notice 2012 .doc; Code Enforcement Notice.doc Good Morning, Please advertise the attached notice on Sunday, April 1, 2012. Thank you! Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239-252-8406 239-252-8408 (Fax) 1 161iA11 Acct. #068782 March 8, 2012 Attn: Legals Naples News Media Group 1100 Immokalee Road Naples, Florida 34110 Re: Code Enforcement Annual Nuisance Abatement Notice Dear Legals: Please advertise the above referenced notice on Sunday, April 1, 2012 and send the Affidavit of Publication, in TRIPLICATE, together with charges involved to this office. Thank you. Sincerely, Ann Jennejohn, Deputy Clerk P.O. #4500134620 161 f All PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY,' FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2005-44 The Collier County Litter,Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s)or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL,34142, as applicable. A posted notice may at the option of the County, be used in lieu of mailing individual letters to property owners.After ten (10)days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges,or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20)days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded,this Order may constitute alien on ALL of the violator's real and personal property in Collier County.This lien may be paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one(1)year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners,will be at the option of the County.The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number(239)252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104. l6IlAh1 Ann P. Jennejohn From: Ann P.Jennejohn Sent: Thursday, March 08, 2012 9:08 AM To: 'Green, Amy' Subject: RE:Ad Confirmation Tracking: Recipient Delivery 'Green,Amy' Delivered:3/8/2012 9:09 AM Hi Amy, Part of the text in the ad is cut off; is that just the way it shows up because it's in an e-mail? I'm really not nit- picky. Do you think you can you send it again so all of the text is visible? Ann Original Message From: Green, Amy (mailto:AGreen®Naplesnews.coml Sent: Thursday, March 08, 2012 8:42 AM To: Arm P. Jennejohn Subject: Ad Confirmation Please provide approval by 9:00am on March 28th. Thank You, Naples News Legals Thank you for placing your ad. Date 03/08/12 Publication NDN Account Number 744105 Ad Number 1939907 Total Ad Cost $212.94 1 Ann P. Jennejohn 1611All From: Green, Amy <AGreen @Naplesnews.com> Sent: Thursday, March 08, 2012 9:14 AM To: Ann P.Jennejohn Subject: Ad Confirmation Attachments: UAS16B8 jpg Ann, We've had an issue lately with the attachment cutting off. Here is the full text from the ad: PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2005-44 The Collier County Litter, Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s) or posted on the lot. If posted,a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street 5. Immokalee FL, 34142,as applicable. A posted notice may,at the option of the County, be used in lieu of mailing individual letters to property owners. After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of the violator's real and personal property in Collier County. This lien may be paid without further costs, within twenty (20) days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one (1)year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number (239) 252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104. April 1, 2012 No. 1939907 Thank You, Naples News Legals 1 Naples Daily News 16 I 1 A 1 1 Naples, FL 34110 Affidavit of Publication Naples Daily News BCC/CODE ENFORCEMENT FINANCE DEPARTMENT 3299 TAMIAMI TRL E #700 NAPLES FL 34112-5749 REFERENCE: 068782 59682056 PUBLIC NOTICE FROM T State of Florida Counties of Collier and Lee u Before the undersigned authority, personally PUBLICNOTICE FROM THE CODE.ENFORCEMENT DEPARTMENT 14P COLLIER COUNTY,FLORIDA appeared Barbara Boyer, says that she serves a NOTICE ABOUT WEEGSORGRASSES OVER 18INCHES1N HEIGHT-ORDINANCE the Sales Coordinator, of the Naples Daily New 2005-44 The Collier County Litter, Weed and'Exotic Control Ordinance requires that all daily newspaper published at Naples, in Collie owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such v etation over 18 County, Florida: distributed in Collier inches in height will be identified by Code Enforcementlnvestigaatorand a Notice and Lee counties of of Violation and Order to Correct may, at the County's'option, be mailed to the property owner(s)or posted on the lot.If posted,•a copy'off this notice will also be posted late;Collier County{purthouse at 3315 Tamiami Trail E.,'Napples FL 34112 Florida; that the attached copy of advertising or the Immokatee Courthouse'at 106 1st .Street S. immokaleeft 34142,.as applicable. published in said newspaper on dates listed. , A posted notice may; at the option of the County, be used in lieu of mailing individual letters to property owners.After ten CIO clays from the date of posting Af f i ant further says that the said Naples Da or mailing,if no action is taken,.the County Will a ate the viola ids by contracting for the lot to be mowed by a mowing contractor:A JAL will then be sent to the News is a newspaper published at Naples, in sa lot's owner of r e t a r d f o r h e I t r O w i n g fees plus an Jadmitaistrative fee of one' hundred dollars($100.'00. Additional charges can be assessed for pversized lots or Collier County, Florida, and that the said extremely overgrOwin IOW Repeat violators may be subject to additional fees or charges, or after three violations may be included'in a mandatory lot mowing newspaper has heretofore been continuously program instituted,by the County. The owner must newt payment.for the amounts billed within twenty (20) days day and has been entered as second class mail from the mailing of the County's invoke.If the invoked bill is not paid within this twenty-day period?a Determination Order assessing.a lien will be imposed by the matter at the post office in Naples, in said Special Magistrate./certified and recorded, this Order may constitute a Hen on ALL of the violator's real and ppeersonal property.in Collier County.This lien may be Collier County, Florida, for a period of 1 yea paid without further costs,arit♦iin.twenty(20)days,from the date of determination by the Special Magistrate'for CbBier County.ff the lien remains unpaid after one(1) next preceding the first publication of the year from the date'of the recording of the lien,Collier County g P 9 my may bring suit to foreclose the lien as set for in Chapter T73,Manlier Statutes, 1 attached copy of advertisement; and affiant All property owners are requested to make arrangements tor.the proper maintenance of their land'as the practice of sending mailed-BM:4es of Violation to owners in articular absentee owners,further says that he has neither paid nor p property, will be at the fit+q n o e tourny,The cooperation of all. , evvners w01 ,,r redtking the•fa'rce promised any person, firm or corporation any number. of complaintsaDoui such ,sus received each year by the Code Enforcement Departnrent.!Compliance with this erl emgt will aka help to discount, rebate, commission or refund for the control,vermin and improve the.appearance of tie affecfedt green{'of he unincorporated County. purpose of securing this advertisement for Any questions regarding these procedures can be addressed to the: Code Enfforcement Department. Phone number(239) 252-2440; located at 2800 North publication in the newspaper. Horseshoe Drive,Naples,FL 34104. P a on n e sa news P P April t 2012\ No 1934007 PUBLISHED ON: 04/01 AD SPACE : 68 LINE FILED ON: 04/02/12 AO; Signature of Affiant �t�Cf r Sworn to and Subscribed before me th" q0 day of (41.4_,a , 20 \ Personally known by me � 'r>LY, CRYSTAL G.JONES • d h MY COMMISSION#DD 881014 14. ,;k= EXPIRES:June 27,2013 Bonded Thru Notary Public Underwriters �R6Sh 1611 All Teresa L. Cannon From: Martha S.Vergara Sent: Tuesday, January 22, 2013 1:06 PM To: Teresa L. Cannon Subject: FW:Ad from Last Year Attachments: Marlene S.TIF From: SerranoMarlene [mailto:MarleneSerrano@colliergov.net] Sent: Tuesday, January 22, 2013 1:01 PM To: Martha S. Vergara Subject: RE: Ad from Last Year Hi Martha, Is that time of the year again. Can we advertise the Nuisance Abatement Ordinance? It needs to be published for 4 weeks on Sundays, per Ordinance. The NDN PO#4500141707. We would need to change the address for the Courthouse to 3315 Tamiami Trail East. p q g2-Let me know if you need anything else. IBC Thanks, Marlene Serrano Code Enforcement Operations Manager HAAB Staff Liaison Growth Management Division Planning & Regulation 2800 N. Horseshoe Drive Naples, Fl 34104 Ph: (239)252-2487 Fx: (239)252-3926 Email: MarleneSerrano @colliergov.net Co e r L4n4Pity ms,,µ >wnde, v inH a.., rr:ai su nss t<,re pab rE,r.,;c;rJs It you du riot ;our ��"1 vfr e1€:� �, to a pub io eiorUe re i r s1,do ,t rrrrrrt t tror r.r,'u[. t t entity stead cotttad this o`:fic.. by terep t.r u n itriq. 1 1611 All A PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT ORDINANCE 2005-44 Section Eleven requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option be mailed to the property owner(s) or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3301 Tamiami Trail E, Naples, FL or the Immokalee Courthouse at 106 1st Street S, Immokalee, FL, as applicable. A posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners. After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of$100.00. Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded, this order may constitute a lien on ALL of the violator's real and personal property in Collier County. This lien may be paid without further costs within twenty (20) days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one (1) year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number(239) 252-2440; located at 2800 North Horseshoe Drive, Naples, FL 1611 All Teresa L. Cannon From: Martha S. Vergara Sent: Tuesday,January 22, 2013 4:15 PM To: Teresa L. Cannon Subject: FW:Ad from Last Year From: SerranoMarlene [mailto:MarleneSerrano@colliergov.net] Sent: Tuesday, January 22, 2013 3:59 PM To: Martha S. Vergara Subject: Fw: Ad from Last Year Fyi Marlene Serrano Sent from Blackberry From: BakerJennifer Sent: Tuesday, January 22, 2013 01:34 PM To: SerranoMarlene Subject: RE: Ad from Last Year Marlene- The ordinance number changed in 2009. This copy still has the 2005 ordinance on it. It should ready 2009-08, not 2005-44. Let me know if you have any questions. Thanks. Jen Baker Enforcement Supervisor Growth Management Division/Planning & Regulation Collier County Code Enforcement 2800 North Horseshoe Drive Naples, FL 34104 Phone: (239)252-2444 Fax: (239)252-3917 jenniferbaker@colliergov.net From: SerranoMarlene Sent: Tuesday, January 22, 2013 1:05 PM To: BakerJennifer Subject: FW: Ad from Last Year 1 1611 Ail Acct. #068782 January 23, 2013 Attn: Legals Naples News Media Group 1100 Immokalee Road Naples, Florida 34110 Re: Code Enforcement Annual Nuisance Abatement Notice Dear Legals: Please advertise the above referenced notice on Sunday, January 27, 2013, Sunday, February 10, 2013, Sunday, February 24, 2013, and Sunday, March 10, 2013 and kindly send the Affidavit of Publication, in duplicate, together with charges involved to this office. Thank you. Sincerely, Teresa Cannon, Deputy Clerk P.O. #4500141707 1611 All PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2009-08 Section Eleven requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s)or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL,34142, as applicable. A posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners.After ten (10)days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded,this Order may constitute a lien on ALL of the violator's real and personal property in Collier County.This lien may be paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one(1)year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners,will be at the option of the County.The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number(239)252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104. 161, 1 Al ; Teresa L. Cannon To: Legals NDN (legals @naplesnews.com) Subject: Annual Code Enforcement Nuisance Abatement Notice Attachments: Annual Code Enforcement Notice (1-2013).doc; Code Enforcement Notice.doc Lega Is, Please advertise the attached legal ad on the following alternate Sundays...Sunday,January 27,2013,Sunday, February 10, 2013, Sunday, February 24,2013 and Sunday, March 10, 2013.Thank you Teresa L. Cannon, BMR Clerk III Minutes and Records department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com 1 Coll iv r Cowl tV 1611Ali From: Teresa L. Cannon [mailto:Teresa.Cannon @collierclerk.com] Sent: Tuesday, January 22, 2013 1:31 PM To: SerranoMarlene Subject: RE: Ad from Last Year Hi Marlene, Not sure if I can make the deadline for this Sunday,will Sunday, February 3rd be ok for the first run? Teresa L. Cannon, BMR Clerk III Minutes and Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com From: Martha S. Vergara Sent: Tuesday, January 22, 2013 1:06 PM To: Teresa L. Cannon Subject: FW: Ad from Last Year From: SerranoMarlene [mailto:MarleneSerrano @colliergov.net] Sent: Tuesday, January 22, 2013 1:01 PM To: Martha S. Vergara Subject: RE: Ad from Last Year Hi Martha, Is that time of the year again. Can we advertise the Nuisance Abatement Ordinance? It needs to be published for 4 weeks on Sundays, per Ordinance. The NDN PO#4500141707. We would need to change the address for the Courthouse to 3315 Tamiami Trail East. Let me know if you need anything else. Thanks, Marlene Serrano Code Enforcement Operations Manager HAAB Staff Liaison Growth Management Division Planning & Regulation 2800 N. Horseshoe Drive Naples, Fl 34104 Ph: (239)252-2487 Fx: (239)252-3926 Email: MarleneSerrano@colliergov.net 2 1611 All Teresa L. Cannon From: SerranoMarlene <MarleneSerrano @colliergov.net> Sent: Wednesday, January 23, 2013 8:59 AM To: Teresa L. Cannon Subject: Re:Ad from Last Year Fantastic. I'll wait for the proof. Thanks, MS Marlene Serrano Sent from Blackberry From: Teresa L. Cannon [mailto:Teresa.Cannon @collierclerk.com] Sent: Wednesday, January 23, 2013 08:31 AM To: SerranoMarlene Subject: RE: Ad from Last Year If you could send a clean copy to keep with the record but the corrections have been made. I actually made it for the deadline to run this Sunday. And Ann said according to statute it is to run every other Sunday for 4 weeks, It is the same as last year.So it will run...this Sunday 1/27, Sunday 2/10, Sunday 2/24 and then Sunday 3/10. I will also send a copy of the proof for you to review. Teresa L. Cannon, BMR Clerk III Minutes and Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com From: SerranoMarlene [mailto:MarleneSerrano @ colliergov.net] Sent: Wednesday, January 23, 2013 8:29 AM To: Teresa L. Cannon Subject: RE: Ad from Last Year Yes. February 3rd will be fine as long as we run the ad for 4 weeks. Do you need me to send you a clean copy since the Ordinance number and the Courthouse address changed? Let me know. Marlene Serrano Code Enforcement Operations Manager HAAB Staff Liaison Growth Management Division Planning & Regulation 2800 N. Horseshoe Drive Naples, Fl 34104 Ph: (239)252-2487 Fx: (239)252-3926 Email: MarleneSerrano @colliergov.net 1 1611 1 A 1 Teresa L. Cannon From: Polidora, Carol <CPawlinski @naplesnews.com> Sent: Wednesday,January 23, 2013 9:49 AM To: Teresa L. Cannon Subject: Ad Confirmation Attachments: UAS92FBjpg Hi Teresa, Please provide approval ASAP for publication on 01.27, 02.10, 02.24 and 03.10.13. Deadline for this ad is tomorrow morning (Thurs., 01.24) at 9:00am. Thanks and I look forward to hearing from you! Carol Carol Polidora Legal Advertising Specialist Naples Daily News 1100 Immokalee Road Naples, FL 34110 0: (239) 263-4871 I Fax: (239) 312-1251 I cpolidora @naplesnews.com naplesnews.com I ndnadvertising.com Read.Learn.Share. How may we help you? Call us at (239) 213-6000 Thank you for placing your ad. Date 01/23/13 Publication NDN Account Number 735406 Ad Number 1975879 Total Ad Cost $474.52 1 16 1 1 A 1 1 PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2009-08 Section Eleven requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing All lots with such vegetation over 18 inches in height will be identified by a Code Errforcertient Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s) or posted on the lot. It oosted" a copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiarni Trail E., Naples FL 34112 or the Imirokalee Courthouse at 106 1st Street S. Immokalee FL, 341421 as applicable. A posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners After ten (10) days from() the date of posting or mailing, if no action Is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100 00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees Of charges" or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoke. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate, 11 certified and recorded, this Order may constitute a lien on ALL of the violator's real arid personal property in Collier County, This lien may be paid without further costs, within twenty (20) days from the date of determination by the Special Magistrate for Collier County if the lien eernains trnpaid after one (1) year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property a ners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department Phone number (239) 252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104 January 27, February 10 & 24, and March 10, 2013 NO 1975879 1611 All Teresa L. Cannon From: SerranoMarlene <MarleneSerrano @colliergov.net> Sent: Wednesday,January 23, 2013 11:02 AM To: Teresa L. Cannon Subject: RE:Ad Confirmation Looks good. Thank you for your help:) Marlene Serrano Code Enforcement Operations Manager HAAB Staff Liaison Growth Management Division Planning & Regulation 2800 N. Horseshoe Drive Naples, Fl 34104 Ph: (239)252-2487 Fx: (239)252-3926 Email: MarleneSerrano @colliergov.net Original Message From: Teresa L. Cannon [mailto:Teresa.Cannon @collierclerk.com] Sent: Wednesday,January 23, 2013 9:51 AM To: SerranoMarlene Subject: FW: Ad Confirmation Please review and ok ASAP.Thanks Teresa L. Cannon, BMR Clerk Ill Minutes and Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon @collierclerk.com Original Message From: Polidora, Carol [mailto:CPawlinski @naplesnews.com] Sent: Wednesday,January 23, 2013 9:49 AM To:Teresa L. Cannon Subject: Ad Confirmation Hi Teresa, Please provide approval ASAP for publication on 01.27,02.10, 02.24 and 03.10.13. Deadline for this ad is tomorrow morning(Thurs., 01.24) at 9:00am. 1 A11 iou Teresa L. Cannon To: Polidora, Carol Subject: RE: Ad Confirmation Ad looks good, Ok to run. Teresa L. Cannon, BMR Clerk Ill Minutes and Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon @collierclerk.com Original Message From: Polidora, Carol [mailto:CPawlinski @naplesnews.com] Sent: Wednesday,January 23, 2013 9:49 AM To:Teresa L. Cannon Subject: Ad Confirmation Hi Teresa, Please provide approval ASAP for publication on 01.27, 02.10, 02.24 and 03.10.13. Deadline for this ad is tomorrow morning (Thurs.,01.24) at 9:00am. Thanks and I look forward to hearing from you! Carol Carol Polidora Legal Advertising Specialist Naples Daily News 1100 Immokalee Road Naples, FL 34110 0: (239) 263-4871 I Fax: (239) 312-1251 I cpolidora @naplesnews.com naplesnews.com I ndnadvertising.com Read.Learn.Share. How may we help you? Call us at (239) 213-6000 Thank you for placing your ad. Date 01/23/13 Publication NDN Account Number 735406 Ad Number 1975879 Total Ad Cost $474.52 1 P'OT:1E NOTICE 1 I 1 NOTICE ABOUT WEEDS OR GRASSES OVER 18INCHES IN HEEIGHT ORDINANOLLIER CE NAPLES DAILY NEWS 2009-08 Section Eleven requires that all owners of developed and undeveloped lots Published Dail shall control all excessive growth of grasses or weeds over 18 inches by mowing.All y lots with such vegetation over 18 inches in height will be identified by a Code Naples,FL 34110 Enforcement Investigator and a Notice of Violation and Order to Correct may, at 11 the County's option, be mailed to the property owner(s) or posted on the lot. If posted,a'copy of this notice will also be posted at the Collier County Courthouse at 3315 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S.Immokalee FL,34142,as applicable. Affidavit of Publication A posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners.After ten(10)days from the date of posting or mailing, if no action is taken,the County will abate the violation by contracting State of Florida for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars($100.00). Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or Counties of Collier and Lee charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner.must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoice.If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Before the undersigned they serve as the authority,personally Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of the.violator's real and personal property in Collier County.This lien may be appeared Linda Sentz, who on oath says that she serves as paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County.If the lien remains unpaid after one(1) Account Executive of the Naples Dail y daily News, a dail year from the date of the recording of the lien, Collier County may bring suit to Naples foreclose the lien as set for in Chapter 173,Florida Statutes. All property owners are requested to make arrangements for the proper newspaper published at Naples, in Collier County, Florida; maintenance of their land as the practice of sending mailed Notices of Violation to distributed in Collier and Lee counties of Florida; that the cooperation in particular absentee owners, will owbe ners wat ill l the option reof ducing the County. The coo eration of all affected property owners will assist in reducin the,large number of complaints about such nuisances received each year by the Code attached copy of the advertising,being a - Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code PUBLIC NOTICE Enforcement Department. Phone number (239) 252-2440; located at 2800 North Horseshoe Drive,Naples,FL 34104. January 27,February 10&24,and March 10,2013 No.1975879 in the matter of PUBLIC NOTICE was published in said newspaper 4 times in the issues on January 27, February 10, February 24 and March 10, 2013 . Affiant further says that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County,Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, ;xi said Collier County, Florida, for a period of 1 year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. f 41 1 L (Signature of affiant) S ` to and s bsc bed before me Ti iii 23rd day o a 1 ril` •013. �4, 7 / a A.(Signature of notary public) r Y''' ,,. CAROL POLIDORA • c MY COMMISSION#EE 851758 , EXPIRES:November28,2014 d i;;;.:* Bonded Thru Plchard Insurance Agency