Backup Documents 06/11/2013 Item #16E 34
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Office
Initials
Date
1.
Len Price A In Services
(Initial )
8908
2.
6 -11 -2013
Agenda Item Number
16133
3. County Attorney Office
County Attorney Office
NA
4. BCC Office
Board of County
Commissioners
at
5. Minutes and Records
Clerk of Court's Office
Documents Attached
t2'u5pm
PRIMARY CONTACT INFORMATION
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addressees above, may need to contact staff for additional or missing information.
Name of Primary Staff
Pat Pochopin
Phone Number
8721
Contact / De artment
Len Price A In Services
(Initial )
8908
Agenda Date Item was
6 -11 -2013
Agenda Item Number
16133
Approved by the BCC
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NA
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- FixesmWe Suuvnaix
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Attached
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number if document is
by the Office of the County Attorney.
to be recorded
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1: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16E 3
AMENDMENT NO. 08
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION GRANT
This AMENDMENT NO. 08, entered into this � 1 " day of •.cam , 2013 to that
Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of
Florida, located at 3299 Tamiami Trail E., Naples, Florida 34112, ( "COUNTY ") and the District
School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109,
( "SCHOOL BOARD)."
WHEREAS, the Agreement specifies that it can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year,
with program changes reflected in the respective Amendment to the Agreement; and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the School Board; and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2013
Driver Education Grant Program Request for Proposals that were sent to the District School
Board and all non - public high schools listed in the Driver Education Grant Program; and
WHEREAS, the SCHOOL BOARD agreed in Amendment No. 7 to this agreement to
fully spend $ 23,693.44 remaining from the 2011 Driver Education Grant Program during the
2012 Grant Program year and has done so and provided a report outlining the use of these funds;
and
WHEREAS, the SCHOOL BOARD continues to expend funds from the 2012 Driver
Education Grant Program that has an end date of June 30, 2013, and the SCHOOL BOARD has
not yet submitted its final report for this fiscal year, but has submitted the required "interim
project synopsis" which synopsis is determined to be sufficient by COLLIER COUNTY; and
INSTR 4855310 OR 4934 PG 3440
RECORDED 6/19/2013 2:21 PM PAGES 11
DWIGHT E. BROCK, CLERK OF THE CIRCUIT COURT
1 COLLIER COUNTY FLORIDA
REC $95.00
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WHEREAS, this Amendment Number 08 is consistent with the requirements of the
Agreement, Ordinances 2003 -39 and 2007 -39 and the requirements of the Driver Education
Grant Program.
NOW, THEREFORE, the Parties agree as follows:
I. AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund, as of February 1, 2013, was
$ 177,300.00 (Funds). Additional surcharges continue to be collected and will be available for
the 2014 Driver Education Grant Program cycle.
II. USE OF FUNDS
The SCHOOL BOARD has requested $177,300.00 of the available funding and agrees that: (1)
the SCHOOL BOARD will use the $177,300.00 solely for eligible direct education expenses,
which includes purchase of goods and services including driver education course materials,
vehicles to be used exclusively for driver education programs, driver simulators, and salaries of
driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative
expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing
funds; (4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30 %) of a student's
time in the program is spent doing behind - the -wheel training; and (5) the SCHOOL BOARD will
comply with all additional Ordinance terms and requirements concerning the use of funds,
attached as Exhibit A.
III. PROJECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application Form (Application), attached as Exhibit B, and as permitted by the Driver Education
Grant Program, attached as Exhibit C. The project will provide additional driver education
2
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16E 3 '
teachers, paraprofessionals, supplies, equipment, fuel /maintenance to fund the summer school
program.
IV. CARRYFORWARD FUNDING
The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will
result in carry forward for each year of this program as currently implemented. Carry forward
from 2012 will be $23,693.44.
A report that explains the use of funds for each year and itemizes the annual expenditures is
attached as Exhibit D. Although the Grant Program guidelines imply that monies disbursed, but
not spent at the end of the respective project's time frame, are to be returned to the Trust Fund
for disbursement the next following project year, the applicant is the same applicant as in the
past, as was determined by Amendment No 01, COLLIER COUNTY deems it to be inefficient
to return the unexpended 2012 funds, and those funds should be carried forward into the 2013
project. The final 2012 report that will be presented to the County following the end of the 2012
project time period will indicate the exact monetary amount of 2012 funds carried forward into
the 2013 project. Use of the unexpended 2012 funding shall be included in the SCHOOL
BOARD'S Final 2012 Report that will be presented to the Board of County Commissioners
following the end of that project time period.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in its Application that the project will begin on July 1,
2013 and will end no later than June 30, 2014.
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT NUMBER EIGHT.
All other aspects of the Agreement remain unchanged except to the extent expressly amended by
this Amendment Number 08.
3
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DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER
COUNTY, F O I A COUNT , FLORI A
By: By:
JO ATHAN FISHBANE, Attorney KAMELA PATT,0P, Superintendent
DV4�TIT � BRQCC]
mtest alto Ch►rrat►bclerk
signatureorly.
Approval 'for form and legality
JennFtWk BeclpcNo
Assistant County Attorney
0-1
4
BOA�CTY COMMISSIONERS
OF C JCOUNTY, FLORIDA
IA A. HILLER, ESQ. Chairwoman
bJ
16E 3
PART I - CODE
Chapter 2 - ADMINISTRATION
ARTICLE VI. - FINANCE
DIVISION 2. - DORI SLOSBERG DRIVER EDUCATION FUND
Sec. 2-452. - Findings of fact and purpose.
Sec. 2-453. - Collection of surcharge.
Sec. 2-454. - Distribution of funds collected.
Sec. 2-455. - Expenditure and management of funds budgeted.
Sec. 2-456. - Construction.
Secs. 2- 457 -2 -600. - Reserved.
This division shall be known as the "Dori Slosberg Driver Education Ordinance ".
(Ord. No. 03 -39; § 1, 7- 29 -03)
(a) The U.S. Department of Transportation's National Highway Traffic Safety Administration studies
reveal that a significant percentage of young drivers are involved in traffic crashes and are twice as
likely as adult drivers to be in a fatal crash and that the problems contributing to these higher crash
rates include driving inexperience and lack of adequate driving skills.
(b) There is information indicating that not all eligible high school students in Collier County are given
the opportunity to participate in driver education programs.
(c) Due to the high demand and importance of driver education programs, existing programs need to be
expanded and additional programs created.
(d) The Board of County Commissioners is authorized by F.S. § 318.1215 to enact an ordinance
authorizing the clerk to collect a $3.00 surcharge on all civil traffic penalties in county court to be
used to fund the direct education expenses of traffic education programs in both public and non-
public high schools.
(Ord. No. 03 -39, § 2, 7- 29 -03)
(a) Pursuant to F.S. § 318.1215, a $5.00 surcharge shall be added by the Collier County Court against
every person who pleads guilty or nolo contendere to, or is convicted of, regardless of adjudication, a
moving or non - moving civil traffic violation.
(b) The $5.00 surcharge shall be in addition to any fine, civil penalty or other court cost and will not be
deducted from the proceeds of that portion of any fine or civil penalty which is received by Collier
County in accordance with F.S. §§ 316.660 and 318.21.
(c) The $5.00 surcharge shall be specifically added to any civil penalty paid, whether such penalty is
paid by mail, paid in person without request for hearing, or paid after hearing and determination by
the court.
(a) The clerk shall collect the $5.00 surcharge in accordance with F.S. § 318.1215.
(b) All funds collected pursuant to this section shall be used for the exclusive purpose of funding driver
education programs, and shall be deposited into a special trust fund to be used to exclusively fund
the direct education expenses of driver education programs in both public and non - public high
schools.
Collier County, Florida, Code of Ordinances Page 1
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EXHIBIT A
PART I - CODE
Chapter 2 - ADMINISTRATION
ARTICLE VI. - FINANCE
DIVISION 2. - DORI SLOSBERG DRIVER EDUCATION FUND
(c) All funds collected shall be used exclusively to supplement (enhance and not replace) funding for
direct education expenses of driver education programs in both public and non - public high schools.
(d) Direct educational expenses are incurred for the purchase of goods and services including, but not
limited to, driver education course materials, vehicles exclusively used for driver education programs,
driver simulators, and salaries of driver education instructors and shall not include administrative
expenses.
(Ord. No. 03 -39) § 4, 7- 29 -03; Ord, No, 2007 -39, § 1)
(a) The county manager, or his designee, with direction from the Board of County Commissioners, in
accordance with F.S. § 318.1215, and with the budget adopted by the Collier County Board of
Commissioners, shall have the authority to provide for the expenditure of funds remitted to the driver
education program.
(b) Procedures for disbursement of the funds collected pursuant to this section shall be developed by
the county manager, or his designee, and approved by the Board of County Commissioners.
(c) In order to receive funds, the eligible public and non - public high schools must make application for
funds and receive approval by Collier County in accordance with the program procedures
established by the county manager and must execute an acceptance agreement, acknowledging that
funds received shall be used exclusively by the recipient for direct educational expenses for driver
education programs, shall enhance and not be used to replace funds received from existing sources,
and that the program receiving funds requires that a minimum of 30 percent of a student's time in the
program be behind - the -wheel training.
(d) Monies that have not been disbursed at the end of each fiscal year shall be retained for
disbursement in the subsequent fiscal year(s), as appropriate.
(Ord. No. 03 -39, § 5, 7- 29 -03; Ord. No. 20107 -39, § 1)
This division is to be construed in accordance with F.S. § 318.1215, as it may be amended or
replaced.
(Ord. No. 03 -39, § 6, 7- 29 -03)
Collier County, Florida, Code of Ordinances Page 2
A,pplicatior Form - Collier County Driver Education Grant Program D b
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form 16E 3
Deadline March 31
Applicant Name: District School Board of Collier County
Address: 5775 Osceola Trail Naples FL 34109
Phone Number: 239.377.9264
Contact Person: Patricia Ackerman
Contact Phone Number, including extension (if different from above):
Email Address: ackerp collierschools.com
Type of High School (check one): x Public High School Non - Public High School
BACKGROUND INFORMATION
1. List participating high school (s), address, phone number and campus contact information (if different than above).
Barron Collier High School - 5600 Cougar Drive - 239.377.1200 - Principal /Tim Kutz
Golden Gate High School -2925 Titan Way - 239.377.1600 - Principal/Jose Hernandez
Gulf Coast High School - 7878 Shark Way - 239.377.1400 - Principal/Ken Fairbanks
Immokalee High School — 701 Immokalee Drive - 239.377.1800 - Principal/Dr. Mary Murray
Lely High School - 1 Lely High School Blvd. - 239.377.2000 - Principal/Leslie Ricciardelli
Naples High School —1100 Golden Eagle Circle - 23 9.3 77.2200 - Principal/Dr Nancy Graham
Palmetto Ridge High School, 2925 Titan Way - 239.377.2400 - Principal/Tammy Caraker
Brief project description. (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to both public and private school students in Collier County.
• Paraprofessionals to assist in order for students to be able to receive the required minimum of 30% of behind the wheel
training with the Driver Education instructor.
• Equipment, maintenance and fuel for the vehicles for the year round Driver Education Program.
• Maintenance contracts for driving simulators used in the classrooms.
3. Approximate number of students eligible for driver education. 12000
4. Approximate percentage of time each student receives behind- the -wheel training. At least 30% minimum
(By statute, each student must receive a minimum of 30% of behind -the -wheel training.)
5. Approximate number of students to benefit from the project. 1798
6. Anticipated project start and end dates. Start: Julyl. 2013 End: June 30, 2014
7. Total funds requested. $177,300
8. Total number of high school students (grades 9 -12) on September I" of previous year. 12,860
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defin 4 in the Program Description, wills a program that requires a minimum of 30% of a student's time as behind- the -wheel
trni4rdu, and will not sunn}Ant normall ed funds for driver education.
Submit one signed original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3299 Tamiami Trail East, Suite
602, Naples, Florida 34112; Re: Driver Education Grant Program Page 1 of 3
Application Form - Collier County Driver Education Grant Program
CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION
Describe the existiniz driver education program. If none exists, indicate such and
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The Driver Education Program exists in all of Collier County Public High Schools with the exception of Everglades School and
Lorenzo Walker High School. At each school, a certified Driver Education teacher is responsible for the instruction of the class.
The teacher, during the school year, will have a paraprofessional assigned to enable the teacher to take students for the required
minimum of 30% behind - the -wheel training. Two high schools, Golden Gate High and Palmetto Ridge High have computer based
simulation for classroom lessons. The other high schools have theater based simulation. The program consists of the following
components: Road, Range Simulation and Classroom. The goal of the program is to safely prepare novice drivers and achieve the
National Driver Education Standards. Our teachers serve as third party testers for the State Department of Motor Vehicles (SDMV).
Driver Education teachers can issue written and road test waivers to their students upon proven documented competencies
established by the DMV. The project includes providing a free summer school driver education program for public, private and
home schooled school students, living in Collier County, as per the Slosberg legislation. In addition,.the funds will be used for new
equipment/vehicles, paraprofessionals, teacher training, supplies and fuel, maintenance and repairs for vehicles used in the regular
school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
Iffunding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for seven summer school Driver Education teachers, paraprofessionals, equipment, maintenance and fuel for
vehicles, maintenance contracts and repairs for simulators and supplies for the program. The salary expenses for the Summer Driver
Education Program, salary and benefits for school year paraprofessionals, vehicle equipment, fuel, repairs and maintenance were all
projected on the program budget. There are two separate maintenance contracts for the classroom training simulators. We paid the
lesser contract amount and the repairs out of the Grant, which was less than projected on the program budget. The travel expenses
included Patricia Ackerman attending the Annual Grant Conference and for the mileage paid for the paraprofessional who is split
between Gulf Coast High and Golden Gate High Schools. Due to the fewer amounts of funds available, a new car was not
purchased.
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget
narrative on the following page.
The district's project will include two summer school sites for Driver Education. Three teachers will work at each site. Funding
will be used to pay these teachers at their hourly teaching rate.
Funding will also be used to provide new supplies, equipment, fuel and maintenance on the vehicles and the purchase.
Funding is needed to continue the existing Driver Education program including paraprofessionals in each classroom who enable the
Driver Education teacher to be compliant with the minimum 30% behind- the -wheel requirement.
Maintenance contracts and repairs for the two driving simulator systems used in the classrooms are funded by this grant.
Submit one signed original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3299 Tamiami Trail East, Suite
602, Naples, Florida 34112; Re: Driver Education Grant Program Page 2 of 3
Application Form - Collier County Driver Education Grant Program 16E 3
PROGRAM/PROJECT BUDGET
List all budget items and their associated cost, including, but not limited to: personnel (salary, fringe), contract services,
materials and supplies, equipment, etc. Note: All funds must be used exclusively to fund direct expenses of driver
education programs. Direct driver education expenses are defined as those that directly improve the level of skill,
responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase
of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver
education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support
the underlying driver education program and other items solely to support the instructor or classroom are not eligible for
grant funding.
Budget Item
Associated Cost
Paraprofessionals at each high school 2012 -2013
Salary and Benefits $160,356.55
Maintenance Contracts/Repairs for Simulator System (l of 2)
$8654.84
Travel (paraprofessional traveling between 2 schools
$1,016.66
Gasoline
$5121.60
Repair Parts
$1150.35
Tires & Tubes
$500.00
Oil & Grease
$500.00
TOTAL 2013 -2014
$177,300
BUDGET NARRATIVE
The budget narrative should juste the direct costs associated with the program /project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Six Driver Education Teachers for Summer Program are needed /three teachers per site at two different sites.
Driver Education is recognized as the number one elective in the state of Florida. However, students in advanced classes, specialized programs,
and/or students enrolled in private/home school may not have the opportunity to include Driver Education in their schedule due to the rigor of their
course work. This summer program gives students the opportunity to be properly trained in Driver Education and is vitally important as motor
vehicle crashes are the number one killer of adolescents. Half of the 2012 costs will be paid from the 2011 -2012 funds and the second half will be
paid from the 2012 -2013 funds.
Paraprofessionals at each High School
Paraprofessionals are needed during the school year to assist the teachers in order to meet the minimum of 30% behind - the -wheel
requirement.
Eauipment/Fuel/Maintenance
In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, maintenance and
equipment repairs on the Driver Education vehicles.
Maintenance /Contract for Simulators
There are two different simulator systems in the classrooms. The maintenance contract for one of the systems will be paid out of these funds.
Some component parts will need to be repaired or replaced at an additional cost.
New Supplies
The updated list of new supplies includes: updated videos, technological applications, paper, curriculum materials, etc.
New EauipmentlVehicles
In order to be in compliance with the new Division of Motor Vehicles third party tester contract, each school site must have an established and
approved road test course. The district will purchase cones, road signs and markings. A new vehicle will be purchased to replace one due to the
age and condition of the vehicle.
Submit one signed original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3299 Tamiami Trail East, Suite
602, Naples, Florida 34112; Re: Driver Education Grant Program Page 3 of 3
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OFFICE OF EXECUTIVE DIRECTOR
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CURRICULUM &INSTRUCTION
SECONDARY PROGRAMS
16E
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5775 Osceola Trail
Naples, Florida 34109 -0919
(239) 377 -0115
2011 -2012 Final Report Explanation of the Slosberg Grant
The 2011 -2012 Slosberg Fund has provided additional resources for the School District of Collier County
Driver Education Program. Specifically, the funding has been used for additional equipment, fuel,
maintenance and the summer school program. The Slosberg Funds have assisted the District in reaching
the goals in Driver Education to achieve the National Driver Education Standards.
Attached are the detailed budget status summary reports which identify the expenditures for this year.
The roll forward amount of $23,693.44 into 2012 -2013 school year will cover the expected costs of
equipment, fuel, maintenance and paraprofessional salaries for the first pay period of the new school
year.
The District planned two summer school sites for Driver Education for both private and public school
students. A total of six teachers were hired for two sites, Barron Collier High School and Gulf Coast High
School. There were over 280 students in which the fuel and maintenance costs were covered by the grant.
The expenditures from the Slosberg funds are listed as follows:
• The salary expenses for paraprofessionals came to $153,105.34.
• Travel cost is for one paraprofessional mileage between two high schools at $757.57.
• Doron Precision System driving simulator maintenance contract is annually renewed at a cost
of $11,975.00. Palmetto High and Golden Gate High required parts that were not covered
under the maintenance contract which came to $1,771.48 which makes the total $13,746.48.
The attached Budget Status Summary and Expenditure Ledger Detail identify the expenditures for the year
to date, by the month. The Slosberg Grant carried over funds from 2011 -2012 in the amount of $23,693.44
which will be totally expended by October 2012. The 2012 -2013 grant funds in the amount of $178,000.00
are in place and use of these funds will begin in October 2012.
COLLIER COUNTY CHARACTER EDUCATION TRAITS
Citizenship Cooperation Honesty Kindness Patriotism Perserverance
Respect Responsibility Self - Control Tolerance
THE COLLIER COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY INSTITUTION FOR EDUCATION AND EMPLOYMENT
OFFICE OF EXECUTIVE DIRECTOR 16E 3
rict S6007� CURRICULUM & INSTRUCTION
SECONDARY PROGRAMS
5775 Osceola Trail
Naples, Florida 34109 -0919
\nCollier Cw�` (239) 377 -0115
BALANCE
2011 -2012
SL6% i
$196,200.00 i
SALARY
$106,302.72
BENEFITS
$46,802.62
VEHICLE REP /MAINT
FUEL /TIRES
$4897.17 ,
SIMULATOR CONT.
(1 OF 2) 2012 -2013
$13,746.48
TRAVEL
$757.57
BALANCE
$23,693.44 i
CARRY OVER TO
2012 -2013
$23,693.44
COLLIER COUNTY CHARACTER EDUCATION TRAITS
Citizenship Cooperation Honesty Kindness Patriotism Perserverance
Respect Responsibility Self - Control Tolerance
THE COLLIER COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY INSTITUTION FOR EDUCATION AND EMPLOYMENT